MEMORANDUM. The following numbered items correspond with the number of the item on the agenda:

Transcription

1 Page 1 of E. Locust Street, Suite 100 Des Moines, IA MEMORANDUM DATE: June 12, 2015 TO: CC: MWA Board Members MWA Staff FROM: Reo Menning, Executive Director RE: Wednesday, June 17, 2015, Board Meeting This month s board meeting is scheduled for Wednesday, June 17, at 5:45 p.m. in the boardroom at Central Office (300 East Locust Street, Ste. 100, Des Moines, Iowa). If you have questions about any items listed below, please call me at (w) or (c). I look forward to seeing you on Wednesday. The following numbered items correspond with the number of the item on the agenda: Agenda Items for Approval 2. Resolution Approval of MWA Board of Director Officers through End of Current Term Action Item Keith Ryan stepped down mid-term (June 1) from the position of Board Chair when he relocated to Nevada for employment. Now the chair position and potentially the vice-chair position need to be filled for the remainder of the 2015 term. Both positions would serve through the end of the term when annual board officer elections are held during the January 2016 board meeting. Board members have been contacted about potential interest in the chair and vice-chair positions. Recommendations for chair and vice-chair officer positions will be brought forth at the June 17 meeting for board approval. 9. Resolution Approval of Continued Employment Terms for Metro Waste Authority Executive Director Action Item As part of the employment contract for Metro Waste Authority s Executive Director, the Board conducts an annual review process. Due to the resignation of the Board Chair, the Board was unable to complete the review and negotiate a new employment contract. This resolution continues Executive Director s employment at current wages and benefits until the next regular meeting of the Board to allow time for the annual review and negotiations to occur. Any revisions between the old and the new contract will be retroactively applied to July 1, The resolution is provided in the Board packet. 10. Resolution Approval of Compost It! Yard Waste Bag Warehousing and Delivery Agreement Extension Action Item The Compost It! yard waste warehousing and delivery contract with Sink Paper and Packaging is up for renewal June 30, The renewal price will decrease from $2.60 to $2.44 per case at the point of delivery. Staff recommends renewing the contract for

2 Page 2 of 26 another year to provide service through the end of the 2015 yard waste season. The renewal agreement is provided in the board packet. Recommend approval. 11. Resolution Approval of Revenue Sharing Agreement with Respect to Collection of Solid Waste Action Item For those communities where MWA manages their solid waste collection contracts, large and extra item stickers allow residents to dispose of extra trash, bulky items and appliances at the curb. The revenue from the sale of these stickers is divided among the contracted haulers. The revenue sharing contract for collection of solid waste is up for renewal June 30, The contract is addressed annually to determine if there is significant growth in a community where adjustments would need to be made. For the next FY, the revenue share will remain unchanged. The renewal agreement is provided in the board packet. Recommend approval. Presentations 12. Legislative Update Julie Smith, MWA lobbyist, will provide an overview of the 2015 legislative session. 13. Construction Update Jeff Dworek, director of operations, will update the Board on the major construction projects at Metro Park East landfill, Metro Park West landfill and Metro Northwest Transfer Station. 14. Metro Waste Authority Upcoming Changes/Opportunities Presentation Reo Menning, executive director, will give an overview of upcoming changes/opportunities that will impact Metro Waste Authority as an organization and how we may do business in the future.

3 Page 3 of 26 Metro Waste Authority Board Meeting June 17, 2015 Board of Directors 2015 Calendar Year Pending Chair Michael McCoy Vice-Chair MWA Central Office 300 E. Locust Street, Suite 100, Des Moines, IA :45 p.m. Agenda 1. Call to Order, Roll Call Dean O Connor Altoona Mark Holm Ankeny Pending Bondurant Michael McCoy Clive Skip Moore Des Moines Kevin Smith Elkhart Tom Armstrong Grimes Gerd Clabaugh Johnston Jon Woods Mitchellville Jaki Livingston Norwalk Barb Malone Pleasant Hill Dan Lane Polk City Tom Hockensmith Polk County Richard Battani Runnells Ron Pogge Urbandale Kevin Trevillyan West Des Moines Charlene Butz Windsor Heights Reo Menning Executive Director 2. Resolution Approval of MWA Board of Director Officers through End of Current Term Action Item 3. Approval of Regular Agenda 4. Public Forum CONSENT AGENDA The following are routine items enacted by one roll call vote without separate discussion unless someone, Board or Public, requests an item be removed for consideration: 5. Approval of Consent Agenda Items 5 through 8 6. Consideration of Minutes of May 20, 2015, Metro Waste Authority Board Meeting Action for Approval 7. Resolution Consideration of April 2015, Financial Statements Action to Receive and File 8. Resolution Consideration of May 2015, Monthly Expenditures Action for Approval END CONSENT AGENDA Regular Agenda Items for Approval Items 9 through Resolution Approval of Continued Employment Terms for Metro Waste Authority Executive Director - Action Item 10. Resolution Approval of Compost It! Yard Waste Bag Warehousing and Delivery Agreement Extension - Action Item 11. Resolution Approval of Revenue Sharing Agreement with Respect to Collection of Solid Waste - Action Item 12. Legislative Update Julie Smith 13. Construction Update Jeff Dworek 14. Metro Waste Authority Upcoming Changes/Opportunities Presentation Reo Menning

4 Page 4 of 26 Page 2 of 2 MWA Board Meeting June 17, Director s Report 16. Chair s Report 17. General Board Discussion and Other Business 18. Adjournment July Executive/Finance Meeting: July 1, 2015, MWA Central Office, 300 E. Locust Street, Suite 100, Des Moines, IA 50309, 12:00 p.m. July Board Meeting: July 15, 2015, MWA Central Office, 300 E. Locust Street, Suite 100, Des Moines, IA 50309, 5:45 p.m.

5 Page 5 of E. Locust Street, Suite 100 Des Moines, IA May 20, 2015, Metro Waste Authority Board Meeting Minutes 1. Call to Order The meeting was held at Metro Waste Authority s Central Office. Keith Ryan, chair, called the May 20, 2015, Metro Waste Authority board meeting to order at 5:45 p.m. A quorum was present. Roll Call MWA Board Representatives/Alternates in Attendance Dean O Connor, Altoona Mark Holm, Ankeny Keith Ryan, Bondurant Michael McCoy, Clive Skip Moore, Des Moines Ron Long, Grimes Gerd Clabaugh, Johnston Jon Woods, Mitchellville Tim Hoskins, Norwalk Barb Malone, Pleasant Hill Tom Hockensmith, Polk County Ron Pogge, Urbandale Arrived at 6:03 p.m. Bret Hodne, West Des Moines Charlene Butz, Windsor Heights 2. Approval of Regular Agenda Moved by Grimes, seconded by Ankeny, to approve the May 20, 2015, board meeting agenda as presented. Motion carried unanimously by voice vote. 3. Public Forum There were no requests to address the Board. CONSENT AGENDA The following are routine items enacted by one roll call vote without separate discussion unless someone, Board or Public, requests that an item be removed for consideration: 4. Approval of Consent Agenda Items 4 through 14 Moved by Ankeny, seconded by Altoona, to approve the Consent Agenda, items 4 through 14. Motion carried unanimously by voice vote. Vice-Chair McCoy, requested to comment on Consent Agenda Item 14, the termination of Chapter 28E agreement for Urban Environmental Partnership. McCoy asked for an explanation on how long the UEP education outreach program has been in place, and what the process is for withdrawing from the partnership. McCoy voiced his concerns about the reasoning behind DMWW withdrawing from the UEP, in lieu of the recent lawsuit and their role and responsibility to provide environmental education on water and waste water management. 1

6 Page 6 of 26 Legal Counsel explained the agreement filed with the Secretary of State allows for a 30 day notice to withdraw. All other parties continue to be part of the agreement until they give notice to withdraw from the partnership. Staff reported the environmental education outreach program through UEP has been in place since With the upcoming retirements of DMWW and MWA education coordinators, DMWW examined where to invest their efforts in the future and made the decision to withdraw from the UEP, and submitted their resignation. DMWW will fulfill their UEP responsibilities through June 30, In lieu of both retirements, Metro Waste Authority will not continue with joint education programs with DMWW. However, MWA will continue to offer programs core to our mission on recycling, household hazardous waste, landfill disposal, and offer landfill tours. MWA will also leverage groups that are currently providing environmental education. 5. Consideration of Minutes of March 18, 2015, Metro Waste Authority Board Meeting Action for Approval 6. Resolution Consideration of February 2015, Financial Statements Action to Receive and File 7. Resolution Consideration of March 2015, Financial Statements Action to Receive and File 8. Resolution Consideration of March 2015, Monthly Expenditures Action for Approval 9. Resolution Consideration of April 2015, Monthly Expenditures Action for Approval 10. Resolution Acceptance of Revised Possession Date for New Compactor at Metro Park East Landfill - Action for Approval 11. Resolution Approval of Wheel Loader Purchase for Metro Northwest Transfer Station - Action for Approval 12. Resolution Approval of Push Blade Purchase for Metro Northwest Transfer Station - Action for Approval 13. Resolution Approval to Purchase WasteWorks Software and WasteWizard Hardware for Metro Northwest Transfer Station - Action for Approval 14. Resolution Approval of Termination of Chapter 28E Agreement for Urban Environmental Partnership - Action for Approval END CONSENT AGENDA Regular Agenda Items for Approval - Items 15 through Resolution Approval of Resolution Regarding Yard Waste Acceptance - Action Item 2

7 Page 7 of 26 The new law allowing landfills with methane gas collections systems that produce energy to accept yard waste for disposal will go into effect July 1, Although Metro Waste Authority can legally accept yard waste comingled with trash for land disposal, time is needed to determine how to best operationalize the acceptance for both commercial and residential collection. The recommendation brought forward is for Metro Waste Authority to not accept yard waste for land disposal in 2015, and that the Board adopt a resolution to this effect. Whether Metro Waste Authority accepts it in 2016 will be determined later this year. Executive Director Menning compared information on the current Compost It! program and proposed concept for collecting residential yard waste as trash. Menning also touched on the subjects of handling yard waste delivery to MWA facilities and potential revenue distribution to haulers from sticker and bag sales. Meetings will continue with city managers, public works officials, front-line staff, city councils, and private haulers to determine the best option and approach. As discussions proceed, the board will be kept apprised of the path forward. If the Board would decide to approve changes in the program, a very well thought out public outreach and education program would be essential. Representative Hockensmith remarked on the need for the education and communication plan to inform residents of the changes, especially for those who are environmentally conscientious and will want to know the reason for the change. Moved by Polk County, seconded by Altoona, to approve Resolution Motion carried unanimously by voice vote. 16. Resolution Approval of Project Acceptance of P45a Soil Grading for Metro Northwest Transfer Station - Action Item The soil grading project for the new transfer station is complete. The contractor, McAninch Corporation, is requesting final acceptance and payment. In accordance with the contract, final payment and the 5% retainage will not be made until 30 days after acceptance of final completion by MWA, to ensure the legally required timeframe has passed for any liens to be filed on the project. Moved by Polk County, seconded by Altoona, to approve Resolution Motion carried unanimously by voice vote. 17. Resolution Approval of Change Order for Metro Northwest Transfer Station - Action Item Several field orders have been encountered during the construction of Metro Northwest Transfer Station. This first change order includes 19 items identified during the construction phase to-date. The total for the change order is $63, and is 0.6% of the original contract price and includes an additional 15 days. The scope of work and pricing was negotiated as the items occurred. The revised contract price is $10,518, with a completion date of September 8, The change order amount of $63, is available in the Capital and Equipment Fund. Jeff Dworek, director of operations, addressed Board questions on several change order items that were listed in the board packet. Moved by Altoona, seconded by Des Moines, to approve Resolution Motion carried unanimously by voice vote. 3

8 Page 8 of Resolution Approval of Easement for MidAmerican Energy at Metro Northwest Transfer Station - Action Item An underground electric easement is required for electric service to a transformer located central to the property at the new transfer station. The agreement with MidAmerican Energy for the underground electric easement has no budgetary impact. Moved by Polk County, seconded by Ankeny, to approve Resolution Motion carried unanimously by voice vote. 19. Resolution Approval to Assign and Amend October 20, 2010, Recyclables Processing and Marketing Service Agreement - Action Item Mid America Recycling, LLC (formerly known as Midland Recycling), is purchasing the Greenstar/Waste Management recyclables processing facility, and is taking possession on June 1, MWA board subcommittee and Midland Recycling negotiated toward an acceptable amended agreement to be executed in connection with the acquisition. Staff recommends that the Board approve authorizing the Executive Director to execute the assignment agreement as well as the amendments to the processing agreement in accordance with the April 20, 2015, counteroffer agreement. Moved by Altoona, seconded by Norwalk, to approve Resolution Motion carried unanimously by voice vote. 20. Resolution Approval to Purchase Property Adjacent to Metro Northwest Transfer Station - Action Item Metro Waste Authority has an opportunity to purchase acres of property adjacent to the Metro Northwest Transfer Station facility for a price of $1.2 million. The property purchase would provide a location to expand MWA s western presence in the future. Positive discussions were held with the City of Grimes regarding the property being rezoned to M-3 and the 141 Corridor restriction modification. A comprehensive discussion with the Board was held on cost analysis, budget requirements, and terms and conditions of the agreement prior to potential closing. MWA is able to cash flow the property from the current operating account due to revenue from increased tonnage. Grant Johnson, CFO, specified that cash flow projections indicate the property can be purchased within the 90 day agreement term. Moved by Altoona, seconded by Grimes, to approve Resolution Representative Clabaugh asked to open discussion about the purpose of acquiring the property. Jeff Dworek reported there are no immediate plans to develop the property for the next five years. However the property could be used for a future clean or dirty Material Recovery Facility (MRF), a facility to house transfer trucks, additional joint community needs, small vehicle access, or other future transfer station growth options. Further questions were addressed in regards to property taxes and projected annual maintenance costs. Farming the property could be an option. Several members of the Board requested that an appraisal be done before a decision is made. Board recommendation was to table Resolution Moved by Johnston to suspend the vote and table Resolution until an appraisal is conducted on said property. Seconded by Altoona. Motion carried unanimously by voice vote to table Resolution

9 Page 9 of Resolution Decision on Whether to Accept Poultry Waste Resulting from Avian Influenza - Action Item Executive Director Menning informed participants that Metro Waste Authority along with other landfills in the state were asked by DNR and IDALS to be an option to accept for disposal poultry waste resulting from avian influenza. Staff has worked with state and federal agencies and other experienced landfills across the U.S. to determine whether the waste can be safely landfilled. MWA has determined it can meet the special waste acceptance criteria issued by the DNR to safely dispose of the waste. USDA is the organization MWA would contract with for the acceptance of the birds and is also the organization that would be paying MWA for the acceptance. MWA is working with USDA on negotiating an agreement. Both agencies are working together to establish pricing for the acceptance of the birds at the Metro Park East (MPE) landfill based on the following: Executive Director Menning shared the following information with the Board: Approximately $120/ton tons per day is expected to be received at MPE landfill. This is what MPE accepts in one-hour and is a manageable amount. MWA will leverage Clean Harbors to manage operations at MPE landfill for disposal of the birds. The operations managed by Clean Harbors will be a completely separate operation from the daily operations at the landfill. There will be no MWA personnel taking part in Clean Harbors operations for disposing of the birds. Executive Director Menning introduced the following state and federal officials who would be participating in discussions: Mark Schouten, Director of Iowa Homeland Security and Emergency Management Dept.; Alex Moon, Iowa Dept. of Natural Resources; Mike Naig, Iowa Dept. of Agriculture and Land Stewardship; Ned Lewis, Iowa Dept. of Transportation, and Dr. Cris Young, U.S. Dept. of Agriculture. The Board questioned Dr. Cris Young, USDA regional veterinarian, and officials from USDA, HS&EM, IDNR, IDALS, IDOT, MWA legal counsel, and MWA staff for approximately two hours about safety protocols in transporting and landfilling the birds, as well as possible legal, financial, health and environmental risks. Various concerns from the Board were expressed regarding the liability risks for disposing of the diseased birds at the landfill. Copies of Resolution were provided to the Board for review. The Board discussed including hold harmless language and encouraging staff to work with the state legislature on a hold harmless agreement, but not make the Board s acceptance of the resolution contingent upon it. Moved by Grimes, seconded by Urbandale, to approve Resolution Motion carried by roll call vote. 10 Yes, 3 No, 1 Abstain. Altoona, Yes Des Moines, Yes Norwalk, No West Des Moines, Yes Ankeny, No Grimes, Yes Pleasant Hill, Yes Windsor Heights, Yes Bondurant, Yes Johnston, Abstain Polk County, No Clive, Yes Mitchellville, Yes Urbandale, Yes 22. Director s Report The Curb It! collection rate information will be forthcoming. We are still waiting on the April CPI rate information. 5

10 Page 10 of 26 West Des Moines residential Spring Cleanup is scheduled the first full week of June. New spring cleanup guidelines are in place to help eliminate litter. The June executive/finance committee meeting is scheduled for Wednesday, June 3, 12:00 p.m., Central Office. The June board meeting will be held at Central Office on Wednesday, June 17, at 5:45 p.m. 23. Chair s Report Chairman Ryan reported as of June 1 he will be resigning as Mayor of Bondurant and will be stepping down as chair of the MWA Board of Directors, due to a job opportunity in Reno, Nevada. Vice-Chair McCoy, will serve as interim chair until a Board decision is made on the election of new board officers. Vice-Chair McCoy, presented Chairman Ryan with a plaque in appreciation of his service on the MWA Board of Directors from Chairman Ryan will work with Vice-Chair McCoy in pulling the information together for the Executive Director s performance review. 24. General Board Discussion and Other Business No report. 25. Adjournment Moved by Des Moines, seconded by Altoona, to adjourn the May 20, 2015, board meeting. Motion carried unanimously by voice vote. Meeting adjourned at 8:31p.m. Reo Menning, Executive Director Keith Ryan, Chair 6

11 Page 11 of 26 METRO WASTE AUTHORITY BILLS PAID IN MAY 2015 Vendor Amount Services Provided 1 ACCURATE HYDRAULICS & MACHINE $ Vehicle repair 2 ADG $ Door repair 3 AIR MACH INC. $ Adjust compressor 4 AMERICAN SECURITY $ Security 5 ANDREW JAMES $ Tool allowance 6 ANKENY SANITATION $ Waste disposal 7 ASPEN WASTE SYSTEMS, INC. $1, Yard waste collection, recycling fee 8 AUS DES MOINES $ Floor mats, rags 9 AVI SYSTEMS, INC $12, AVI installation 10 BANK IOWA $40, Loan payment 11 BARKER LEMAR ENGINEERING CONSULTANTS $57, Engineering fee, post closure expense 12 BOESEN THE FLORIST $ Flowers 13 BOYER PETROLEUM COMPANY $ Petroleum products 14 BRENNAN FORD $ Uniforms 15 BRICK GENTRY P.C. $15, Legal fees 16 BRITAD ENTERPRISES $16, Silo SCADA, post closure expense 17 BROTHERS CONSTRUCTION LTD. $ Gutter caulking 18 CAPITAL CITY EQUIPMENT CO. $ Parts 19 CAPITAL SANITARY SUPPLY CO INC $59.61 Supplies 20 CHARLES GABUS FORD $20.02 Parts 21 CINTAS CORPORATION $ Health & safety expense 22 CITY GARDENS, INC $4, Site maintenance 23 CITY OF BONDURANT $ Utilities 24 CITY OF DES MOINES $3, Lease expense 25 CITY OF GRIMES $ Utilities 26 CLEAN HARBORS ENV. SERVICE INC $8, Hazardous waste disposal 27 CLEAN IOWA INC $2, Janitorial expense 28 CONSTRUCTION & AGGREGATE PRODUCTS $2, Parts 29 CONTEMPORARY CATERING INC. $ Meeting expenses 30 CROSS DILLON TIRE, INC. $ Tire repair 31 CRYSTAL CLEAR WATER CO. $99.50 Supplies 32 CURRENT COMPONENTS, INC $ Supplies 33 DES MOINES MOBILE WASH, INC $1, Preventative maintenance 34 DES MOINES SOLID WASTE $62, Yard waste collection expense 35 DES MOINES WATER WORKS $ Utilities 36 DEWEY DODGE $ Vehicle maintenance 37 DEX MEDIA EAST, INC $94.00 Public information 38 DIAM PEST CONTROL $ Pest control 39 DOSSIER SYSTEMS $2, Licenses fees 40 DXP ENTERPRISES INC $4, Tyvek suits 41 ECONOMY ROLL-OFFS $1, Rebate 42 ED M. FELD EQUIPMENT CO, INC $ Inspection 43 EDGE COMMERCIAL $1,773, MNTS construction 44 EMSL ANALYTICAL, INC $ Asbestos testing 45 EXPRESS LAUNDRY $ Floor mats 46 EXPRESS TARP SERVICE $1, Tarp repair 47 FEDEX $92.53 Supplies 48 FERRELLGAS $34.07 Propane 49 FLYNN WRIGHT $24, Public information 50 G & L CLOTHING $ Uniforms 51 GAIL HOPKINS $68.43 Travel expense 52 GNET GROUP LLC $1, SharePoint project 53 GRAINGER $ Supplies 54 GREENER ALTERNATIVES LAWN CARE $1, Site maintenance 55 GRP & ASSOCIATES $ Medical waste disposal 56 HANIFEN CO. INC. $ Towing 57 HARRISON COUNTY LANDFILL COMMISSION $ Extinguisher inspection 58 HARRISON TRUCK CENTERS $ Parts 59 HAWKEYE TRUCK EQUIPMENT $ Parts 60 HEARTLAND CO-OP $56, Fuel 61 HEAVY HIGHWAY FRINGE BENEFIT ADMIN $ Insurance premium

12 Page 12 of 26 METRO WASTE AUTHORITY BILLS PAID IN MAY 2015 Vendor Amount Services Provided 62 HOLCOMB CORPORATION $6, Sheet metal 63 HOUSBY $53.46 Parts 64 HRDIRECT $69.99 Compliance poster 65 HY-VEE ANKENY $88.76 Meeting expenses 66 INLAND TRUCK PARTS CO. $2, Parts 67 INTERSTATE INDUS. INSTR., INC. $2, Air monitors 68 IOWA DEPT OF NATURAL RESOURCES $3, Emissions fees 69 IOWA DES MOINES SUPPLY $ Supplies 70 IOWA LABORERS' DISTRICT COUNCIL $29, Insurance premium 71 IOWA METHODIST OCCUP. MEDICINE $ Drug testing 72 IOWA PUMP WORKS $3, Parts 73 IPERS $33, Employer's share of IPERS 74 IRA/ISOSWO JOINT CONFERENCE $5, Sponsorship 75 JASON'S DELI $84.60 Meeting expenses 76 JENSEN TRAILERS $28, Enclosed trailer 77 JETCO, INC $ Wiring repair 78 JIM HAWK TRUCK TRAILERS, INC. $ Parts 79 JONES BARREL COMPANY $7, Barrels 80 JOSIE LEHMAN $ Tuition reimbursement 81 KABEL BUSINESS SERVICES $4, Employee benefit expense 82 KAL SERVICES, INC. $2, Yard bag delivery 83 KCWI-TV $ Public information 84 KENWORTH MID-IOWA INC. $7, Parts 85 KRYGER GLASS COMPANY $ Replace windshield 86 LABOR READY, INC. $4, Temporary labor 87 LESLIE IRLBECK $2, Computer equipment, travel expense 88 LIGHTEDGE SOLUTIONS, INC $10, Phone expense 89 LOWE'S COMPANIES, INC. $ Supplies 90 LPC, LLC $27, Engineering fees 91 LUTHERAN SERVICES IN IOWA $2, MWA grant 92 MANGEMENT PROFESSIONALS $2, Building maintenance 93 MARY GILLASPEY $1, Supplies and travel expenses 94 MCGLADREY LLP $34, Computer equipment, consulting fees 95 MCMASTER-CARR SUPPLY CO. $ Supplies 96 MENARDS $97.42 Supplies 97 MIDAMERICAN ENERGY $8, Utilities 98 MIDLAND POWER COOPERATIVE $ Utilities 99 MIDWEST OFFICE TECHNOLOGY, INC $ Copy charges 100 MOTOR PARTS WAREHOUSE, INC $69.95 Parts 101 MUNICIPAL SUPPLY, INC. $75.00 Supplies 102 NAPA AUTO PARTS $ Parts 103 NATIONWIDE OFFICE CLEANERS LLC $1, Janitorial expense 104 OFFICE DEPOT BUSINESS ACCOUNT $ Supplies 105 O'HALLORAN INTERNATIONAL, INC. $2, Parts 106 O'REILLY AUTO PARTS $ Parts 107 ORGANIZED FOR PRODUCTIVITY $2, Consulting fee 108 PETERBILT OF DES MOINES $1, Parts 109 PETERSON CONTRACTORS, INC. $15, Contracted fly ash hauler 110 PETERSON PACIFIC CORP $ Parts 111 PETROCHOICE LUBRICATION SOLUTION $ Parts 112 PICKETT SALVAGE, LLC $3, Recycling fee 113 POSTMASTER $ Postage 114 PRAIRIE AG SUPPLY, INC. $ Parts 115 PRAIRIE MEADOWS RACETRACK & CASINO $5, Annual dinner expense 116 PREMIER ELECTRIC $ Replace outlet 117 PREMIER OFFICE EQUIPMENT $11, Copy machine, copy charges 118 PURCELL PRINTING $1, Public information 119 QED ENVIRONMENTAL SYSTEMS, INC $1, Parts 120 QUICK FUEL $4, Fuel 121 QUILL CORPORATION $ Supplies 122 RED WING SHOE STORE $ Boot allowance

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14 Page 14 of 26 METRO WASTE AUTHORITY RESOLUTION NO APPROVAL OF CONTINUED EMPLOYMENT TERMS FOR METRO WASTE AUTHORITY EXECUTIVE DIRECTOR The purpose of this Resolution is for Board approval to continue the employment of Reo Menning upon expiration of her current employment contract on June 30, 2015, to allow tbe Board sufficient time to complete her annual review and to negotiate a new employment contract. WHEREAS, in 2014, the MWA Board hired Reo Menning to serve as Executive Director and the parties memorialized this agreement with an employment contract expiring on June 30, 2015; and WHEREAS, due to the resignation of the former Chair of the Board, the Board was unable to complete the annual review of the Executive Director or to negotiate a new employment contract with the Executive Director prior to the expiration of the current contract; and WHEREAS, it is expected that the annual review of the Executive Director and the negotiations for a new employment contract will be completed in time for the Board to take action at its regular meeting; and WHEREAS, during the interim between the expiration of her current contract and the execution of a new contract, the Executive Director would agree to continue her employment with MWA with the understanding that her current wages and benefits would continue; and WHEREAS, consistent with the Board s past practice, when a new employment contract is executed, any revisions between the old and the new contract would be retroactively applied to July 1, NOW THEREFORE, BE IT RESOLVED, that the Board of Directors of MWA hereby agrees to continue the employment of the Executive Director after June 30, 2015, and, upon execution of a new employment contract, any revisions between the old and the new contract will be retroactively applied to July 1, Moved by and seconded by This Resolution passed by the MWA Board of Directors on the 17 th day of June

15 Page 15 of 26 APPROVED: Michael McCoy, Acting Chair ATTEST: Reo Menning, Executive Director

16 Page 16 of 26 Metro Waste Authority Board Monthly Board Meeting June 17, 2015 AGENDA ITEM 10 ITEM: Compost It! Yard Waste Bag Warehousing and Delivery Agreement Extension SUMMARY: This extension extends the Compost It! Yard Waste Bag Warehousing and Delivery Agreement one year to June 30, DISCUSSION POINTS: This is the third annual extension to the 2012 Compost It! Yard Waste Bag Storage and Delivery Agreement, which was the result of a competitive bidding process. Sink Paper and Packaging of Urbandale was the lowest bidder and has performed to contract specifications. Year-to-year storage and delivery fees are based on a diesel fuel index. The index decreased, so the price of delivery per case decreased as a result from $2.60/per case to $2.44/per case. STAFF RECOMMENDATION: Recommend approval. HISTORY/PROJECT ANALYSIS: Metro Waste Authority has contracted for the storage and delivery of yard waste bags to local retailers. The contract is secured through a competitive bidding process, which was last conducted in BUDGET REQUIREMENTS: The cost of storage and delivery of bags is within the FY15/16 budget. ATTACHMENTS: Third Extension Agreement for Warehousing and Delivery of Compost It! Yard Waste Bags CONTACTS: Leslie Irlbeck, Program & Outreach Manager,

17 Page 17 of 26 THIRD EXTENSION OF METRO WASTE AUTHORITY AGREEMENT FOR WAREHOUSING AND DELIVERY OF COMPOST IT! YARD WASTE BAGS This THIRD EXTENSION OF METRO WASTE AUTHORITY AGREEMENT FOR WAREHOUSING AND DELIVERY OF COMPOSIT IT! YARD WASTE BAGS (this Third Extension Agreement ) is entered into this 10 day of June, 2015, by and between Metro Waste Authority, a joint powers entity organized pursuant to Chapter 28E of the Iowa Code ( MWA ), and Sink Paper & Packaging Co., an Iowa corporation ( Company ). RECITALS A. On or around July 1, 2012, MWA and Company entered into that certain Metro Waste Authority Agreement for Warehousing and Delivery of Compost It! Yard Waste Bags (the Original Agreement ). B. On or around July 1, 2013, Company and MWA entered into that certain Extension and Amendment of Metro Waste Authority Agreement for Warehousing and Delivery of Compost It! Yard Waste Bags (the First Extension Agreement ), whereby the parties agreed to (i) extend the term of the Original Agreement and (ii) amend the Original Agreement with respect to the price of yard waste bag cases. The Second Extension Agreement was entered under the same terms on or around July 1, C. Pursuant to Paragraph 1 of the First Extension Agreement, the term of the Original Agreement ends on June 30, D. Pursuant to Section VI of the Original Agreement, the Original Agreement may be extended from year to year upon mutual agreement of the parties. E. Both MWA and Company desire to extend the term of the Original Agreement, pursuant to the terms set forth herein. AGREEMENT In consideration of the mutual covenants and conditions contained herein, the parties agree as follows: 1. Extension of Original Agreement. MWA and Company hereby agree that the Original Agreement shall be extended through June 30, 2016, on and subject to the same terms and conditions as set forth in the Original Agreement, as amended by the First Extension Agreement. 2. Compensation will Decrease. MWA and Company hereby agree that based on Section V. COMPENSATION, as amended pursuant to the First Extension Agreement, the cost per case will decrease. MWA will pay to Company a fee of $2.44 per case for all yard waste bag

18 Page 18 of 26 cases distributed by Company to MWA retailers as full compensation for all services provided by Company under this contract. The sole exception to this fee structure is the special fee paid for Rush Orders, as defined in Section III. For Rush Orders, MWA will pay Company a special fee of $35 per Rush Order. 3. Original Agreement. Except as amended in the First Extension Agreement, the Second Extension Agreement, and this Third Extension Agreement (together, the Extension Agreements ), the Original Agreement and the terms of it shall continue in full force and effect. In the event of a conflict between the provisions of the Original Agreement, and the Extension Agreements, the provisions of this Third Extension Agreement shall prevail. 4. Counterparts. This Third Extension Agreement may be executed in any number of counterparts, each of which shall be regarded as an original and all of which shall constitute but one and the same instrument. 5. Severability. If any provision of this Third Extension Agreement is for any reason held to be illegal or invalid, such illegality or invalidity shall not affect any other provision entered into, each of which shall be construed and enforced as if such illegal or invalid portion were not contained herein. Nor shall any such illegality or invalidity affect any legal or valid application thereof, and each such provision shall be deemed to be effective in the manner and to the full extent permitted by law. 6. Governing Law. The Extension Agreements and the Original Agreement shall be governed exclusively by and construed in accordance with the laws of the State of Iowa. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK; SIGNATURE PAGE FOLLOWS]

19 Page 19 of 26 IN WITNESS WHEREOF, we, the undersigned, by our duly authorized agents, affix our signatures as of the date first written above. MWA: METRO WASTE AUTHORITY By: Reo Menning, Executive Director COMPANY: SINK PAPER & PACKAGING CO. By: Barbara Sink, President

20 Page 20 of 26 Metro Waste Authority Board Monthly Board Meeting June 17, 2015 AGENDA ITEM 11 ITEM: Revenue Sharing Agreement with Respect to Collection of Solid Waste SUMMARY: This extension extends the Revenue Sharing with Respect to the Collection of Solid Waste Agreement one year to June 30, DISCUSSION POINTS: This annual agreement identifies the revenue share owed to ASI, Waste Connections and Waste Management for the collection of bulky waste, extra waste and appliances through Metro Waste Authority s Large and Extra Item Sticker Program. STAFF RECOMMENDATION: Recommend approval. HISTORY/PROJECT ANALYSIS: This is the third annual renewal of this agreement between Metro Waste Authority and the three solid waste haulers. ATTACHMENTS: Agreement for Revenue Sharing with Respect to the Collection of Solid Waste CONTACTS: Leslie Irlbeck, Program & Outreach Manager,

21 Page 21 of 26 AGREEMENT FOR REVENUE SHARING WITH RESPECT TO THE COLLECTION OF SOLID WASTE This AGREEMENT FOR REVENUE SHARING WITH RESPECT TO THE COLLECTION OF SOLID WASTE (this Agreement ) is made and entered into this 9th day of June 2015, by and among Metro Waste Authority, a joint powers entity organized pursuant to Chapter 28E of the Iowa Code ( MWA ), Waste Connections of Iowa, Inc., an Iowa corporation ( WCI ), Waste Management of Iowa, Inc., an Iowa corporation ( WMI ) and Ankeny Sanitation, Inc., an Iowa corporation ( ASI ). RECITALS A. On or around June 16, 2010, MWA and WCI entered into a certain Agreement for the Collection of Solid Waste (the WCI Agreement ), whereby WCI agreed to provide solid waste collection services for certain residents within the MWA Service Area (as defined therein) of Participating Member Communities (as defined therein). B. On or around March 16, 2011, MWA and WMI entered into a certain Agreement for the Collection of Solid Waste (the WMI Agreement ), whereby WMI agreed to provide solid waste collection services for certain residents within the MWA Service Area (as defined therein) of Participating Member Communities (as defined therein). C. On or around December 10, 2012, MWA and ASI entered into a certain Agreement for the Collection of Solid Waste (the ASI Agreement ; together with the WCI Agreement and the WMI Agreement, the Collection Agreements ), whereby ASI agreed to provide solid waste collection services for certain residents within the MWA Service Area (as defined therein) of Participating Member Communities (as defined therein). D. In accordance with Section of each of the Collection Agreements, each of WCI, WMI and ASI (collectively, the Contractors ) have agreed to collect Appliance (as defined in the Collection Agreements) and Bulky Waste Collection (as defined in the Collection Agreements) pursuant to certain requirements and compensation as mores specifically set forth therein. E. MWA and each Contractor hereby desire to enter into this Agreement in order to set forth the revenue sharing by and among MWA and each Contractor for the collection of Appliances and Bulky Waste Collection. AGREEMENT In consideration of the mutual covenants and conditions contained herein, the parties agree as follows:

22 Page 22 of Defined Terms. Terms not otherwise defined herein shall have the definition as set forth in the Collection Agreements. 2. Collection Agreements. Each of the parties hereto agrees and acknowledges that each of the Collection Agreements and the terms of them shall continue in full force and effect. In the event of a conflict between the provisions of the any of the Collection Agreements and this Agreement, the provisions of such Collection Agreement shall prevail. 3. Term. This Agreement shall be effective July 1, 2015 through June 30, This Agreement may be mutually extended from year to year upon written agreement of the parties. 4. Section of the Collection Agreements. Each of the parties hereto agrees and acknowledges that it has agreed to the following provision in Collection Agreement ( Section ): Separate Bulky Waste/Appliance Collection Charges The cost to households for Bulky Waste collection will be $1 for an extra bag or box that does not fit in the cart and $5 for all Bulky Waste items that do not fit in the cart. Appliances will cost households $35 each. MWA will sell Bulky Waste stickers to residents of the Participating Member Communities as follows: One extra bag or box sticker = $ 1.00 Bulky Waste item sticker = $ 5.00 The extra bag must have a capacity no greater than thirty-five (35) gallons or equivalent size box. An appliance must have a total of seven (7) $5 Bulky Waste item stickers applied. MWA will retain issuance fees of $0.10 for each $1.00 sticker and $0.20 for each $5.00 sticker sold for the provision of the stickers and administration. Contractor will be paid the remaining sticker revenue received by MWA on a quarterly basis to cover the cost to the Contractor for the collection and disposal of the Bulky Wastes and Appliances. Contractor will be paid based on the revenue as received by MWA which may be prior to the actual service being used by households. Sticker fees and revenue to the Contractor will not be subject to adjustment and will remain the same throughout the Agreement term and any extensions. 5. Revenue/Revenue Sharing. As a result of the Bulky Waste Collection and Appliance collection as set forth in Section 7.3.7, MWA will pay each Contractor, after retention

23 Page 23 of 26 of the issuance fees by MWA as set forth in Section 7.3.7, the remaining sticker revenue received by MWA on a quarterly basis to cover the cost to Contractors for the Bulky Waste Collection and Appliance collection (the Revenue ). MWA and each Contractor hereby agree that the Revenue shall be divided and distributed among each Contractor in accordance with the distribution as set forth in Exhibit A attached hereto. MWA and each Contractor hereby agree and acknowledge that the distribution as set forth in Exhibit A is a fair, true and accurate distribution of the Revenue among the Contractors. 6. Default. In the event that any party determines that another party has defaulted in the performance of its obligations hereunder, the aggrieved party may declare that default has occurred and give notice thereof to the defaulting party. Notice of default shall be given in writing, shall specify the nature of the default and the provision of this Agreement involved, and shall specify what action is required of the defaulting party to correct the default. The defaulting party shall have thirty (30) days from the date of its receipt of the notice of default to correct the default. If at the end of said thirty (30) day period the default has not, in the opinion of the aggrieved party, been corrected, that party may thereupon take whatever action it determined is necessary or appropriate to enforce or obtain performance of the provisions of this Agreement. 7. Notices. All notices, consents, approvals, communications, and requests of or to any of the parties to this Agreement shall be writing, delivered to the person designated below, by United State mail or in hand delivery, at the indicated address unless otherwise designated in writing. For MWA: Name: Reo Menning Title: Executive Director Address: 300 East Locust St., Ste 100 City, State: Des Moines, IA For WMI: Name: Mike Eischeid Title: Municipal Marketing Manager Address: 201 SE 18 th St. City, State: Des Moines, IA For WCI: Name: Mark Bennett Title: Divisional Vice President Address: 4705 NE 22 nd St. City, State: Des Moines, IA For ASI: Name: Andrew Larson

24 Page 24 of 26 Title: Vice President Address: 221 Southeast Magazine Road City, State: Ankeny, IA Indemnity. Each Contractor shall indemnify and save harmless MWA, its officers, agents, servants and employees from and against any and all suits, actions, legal proceedings, claims, demands, damages, costs, expenses, and attorneys fees to the extent resulting from a willful or negligent act or omission of such Contractor, its officers, agents, servants, and employees in the performance of this Agreement; provided, however, that no Contractor shall be liable for any suits, actions, legal proceedings, claims, demands, damages, costs, expenses and attorneys fees solely arising out of the willful or negligent act or omission of MWA, its officers, agents servants or employees. 9. Amendments. All provisions of this Agreement shall be strictly complied with and conformed to by Contractors; and no amendment to this Agreement shall be made except upon written consent of the parties, which consent shall not be unreasonably withheld. 10. Counterparts. This Amendment may be executed in any number of counterparts, each of which shall be regarded as an original and all of which shall constitute but one and the same instrument. 11. Severability. If any provision of this Agreement is for any reason held to be illegal or invalid, such illegality or invalidity shall not affect any other provision entered into, each of which shall be construed and enforced as if such illegal or invalid portion were not contained herein. Nor shall any such illegality or invalidity affect any legal or valid application thereof, and each such provision shall be deemed to be effective in the manner and to the full extent permitted by law. 12. Governing Law. This Agreement shall be governed exclusively by and construed in accordance with the laws of the State of Iowa. 13. Assignment. This Agreement may not be assigned by any party hereto without the express written consent of the other party hereto. 14. Further Assurances. Each party hereby agrees to execute and deliver such additional instruments and documents and to take all such other action as the other party may reasonably request from time to time in order to effect the provisions and purposes of this Agreement. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]

25 Page 25 of 26 IN WITNESS WHEREOF, we, the undersigned, by our duly authorized agents, affix our signatures as of the date first written above. METRO WASTE AUTHORITY By: Name: Reo Menning Title: Executive Director WASTE CONNECTIONS OF IOWA, INC. By: Name: Mark Bennett Title: Divisional Vice President WASTE MANAGEMENT OF IOWA, INC. By: Name: Kent Harrell Title: Director of Collection Operations, Illinois Missouri Valley Area ANKENY SANITATION, INC. By: Name: Andrew Larson Title: Vice President

26 Page 26 of 26 Exhibit A Fiscal Year Quarterly Revenue Share for MWA by and among Waste Connections of Iowa, Inc., Ankeny Sanitation, Inc. and Waste Management of Iowa, Inc. 100% OF REVENUE TO WASTE CONNECTIONS OF IOWA, INC. Cappel s Ace Hardware th ST HY VEE 1990 GRAND AVE HY VEE WEST LAKES, 1725 JORDAN CREEK PKWY HY VEE MILLS CIVIC, 555 S 51ST ST HY VEE DRUGSTORE TH ST HY VEE 1700 VALLEY WEST DR CITY OF WEST DES MOINES 100% OF REVENUE TO ANKENY SANITATION, INC. HY VEE WINDSOR HEIGHTS, 7101 UNIVERSITY AVE SCOTT'S SUPERVALU 1120 SUNSET DR, NORWALK CITY OF WINDSOR HEIGHTS CITY OF NORWALK 86% OF REVENUE TO WASTE MANGEMENT OF IOWA, INC.; 14% OF REVENUE TO ANKENY SANITATION, INC. HY VEE ALTOONA, 108 8TH ST SW HY VEE PLEASANT HILL, 4815 MAPLE DR BRICK STREET MARKET AND CAFÉ, 114 BRICK ST SE, BONDURANT CITY OF ALTOONA CITY OF PLEASANT HILL CITY OF RUNNELLS CITY OF BONDURANT CITY OF MITCHELLVILLE