4. Regional Directors Coordinating Council & Advisory Council

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1 March Governing Board Meeting (Saturday, March 7, 2015) Generated by Teressa DeRoos on Monday, March 9, 2015 Members present Mr. William LaCoff, President; Ms. Kathy Swope, President-Elect; Mr. Mark B. Miller, Vice President; Mr. Otto Voit, Treasurer; Dr. Richard Frerichs, Immediate Past President; Ms. Idette Groff, Chair RDCC; Mr. Joseph Zupancic, Vice Chair, RDCC; Mr. Michael Faccinetto, Eastern At-Large Representative; Mr. Daniel O'Keefe, Western At-Large Representative Members not Present Ms. Shauna D'Alessandro, Vice Chair RDCC; Mr. David Hutchinson, Central At-Large Representative Staff Present Mr. Nathan Mains, Executive Director, Ms. Christina Griffiths, Chief of Staff; Mr. Craig Erdman, Assistant Executive Director Operations & Finance; Mr. Lin Carpenter, Assistant Executive Director Member Services; Mr. Stuart Knade, General Counsel; Mr. Steve Robinson, Sr. Director Communications; Ms. Deidre Lenker, Sr. Director Talent Development; Mr. James Scheirer, Sr. Director Information Technology; Mr. Roy Jacobs, Sr. Director Insurance Services; Ms. Ashley White, Government Affairs Director, Ms. Teressa DeRoos, Executive Assistant; Mr. Andrew Christ, Policy Consultant Meeting called to order at 9:42 AM 1. Passing of the Gavel Mr. LaCoff, President, began by thanking Dr. Frerichs for his past service as PSBA President. Mr Mains presented Dr. Frerichs with gifts to commemorate his time as President. 2. Call to Order Mr. LaCoff, President, called the meeting to over by leading the Pledge of Allegiance. 3. Consent Items-Financial report, meeting minutes Motion to approve February 21, 2015, Minutes. Motion by Ms. Swope, second by Mr. Voit. 4. Regional Directors Coordinating Council & Advisory Council Ms. Groff shared that the minutes from the last Regional Directors Coordinating Council have bee posted. She shared that the Regional Directors are promoting PSBA and that all region meetings have programs related to a PSBA initiative, legislative or board issues.

2 5. Committee Updates Evaluation Committee Mr. O'Keefe reported that the Evaluation Committee met February 12. It was recommended that a charter revision be made to bring the charter in line with the approved policy change from July, 2014, adding "Chairman of committee" as the person presenting the evaluation. Discussion followed on reordering items G and H, reversing them, as well as adding strategic initiatives. Mr. O'Keefe shared the proposed timeline created by the committee for the Executive Directors evaluation. Suggested moving evaluation to be presented at the Sept. 19 Governing Board meeting, with results to Executive Director in October. Mr. Mains suggested having his goals in place and present the State Of The Association in early May. Motion to approve change in charter by inserting the wording "Review with the board..." in Item H and "The chair shall..." at the beginning of Item G and reversing items G and H in order. Motion by Ms. Swope, second by Ms Groff Yea: William S LaCoff, Michael Faccinetto, Mark B Miller, Joseph Zupancic, Richard Frerichs, Otto Voit, Motion to approve the Evaluation Instrument as presented with the removal of the rating column for Action Plans. Motion by Mr. O'Keefe, second by Ms. Swope Motion Carries Motion to approve proposed timeline (on right side) for ED Evaluation as presented for Motion by Mr.O'Keefe, second by Mr. Faccinetto Motion Carries Leadership Development Committee Updates Dr. Frerichs advised that the first meeting is scheduled for Tuesday, March 10, via conference call. Applications to apply for a Governing Board position are now up on the PSBA website, as well as posted in the DailyEDition. Three positions are up for election; those being President Elect, Vice President and Eastern, At Large Representative. The next in person meeting is scheduled for March 28th at PSBA Headquarters. Dr. Frerichs stated that the Standards for Effective Governance and Code of Conduct group is working well. They are preparing to send a survey to Board Presidents and Superintendents, on how they use the Standards and Code.

3 6. Update from the Executive Director Update from the Executive Director Mr. Mains provided a copy of the re-worked, Key Work of School Boards Executive Summary. At the next Governing Board meeting, the PIAA, Regional recommendations for nominations for the District and State positions will be available for board approval.. Acceptance of applications closed as of Friday, March 6. The approved committee and board members will meet via video conference for training. Mr. Mains reported on the Annual Conference booth sales - 86 percent sold, with only 21 booths remaining. Working on way to start a waiting list and finding more area in the Hershey Lodge for more booth space. Received an $18k sponsorship with Chartwells for the Healthy U exhibit. PSBA has created a larger demand for prime booth space by redesigning the exhibit hall layout and by adding more features in exhibit hall. Member Engagement - PSBA Member Engagement Representatives have reported that the comments they are hearing from members is that there was a nervousness about all the changes at PSBA, but are now seeing good results and noting that a lot of this should have been done years ago. Over the last couple of weeks, Mr. Mains spent time traveling to 13 school districts, 3 IUs, as well as toured the Lehigh CTC. There was a great meeting w/pedro Rivera, Education Secretary at PSBA Headquarters. There were approximately 300 people on the line, with people present at PSBA. Trying to work out a monthly audio sit down with PSBA regarding public education issues. The latest edition of The Bulletin is out now. It has been redesigned and easier to read. A new service is being offered to all members in members only section of the PSBA website. They will be able to access a continuously updated Grants database. This will allow for more funding opportunities for school districts, including PSBA membership dues. The Special Legislative report on the budget was downloaded 4,000 times. The next Governing Board meeting, of April 18th will start at 1:00 p.m., followed by dinner. The Iowa lighthouse study will be loaded onto the Cloud. 7. Discussion Search Services Mr. Erdman shared a document that shows the number of superintendent searches that occurred within the state in the past 3 years, which included the percent that PSBA was awarded. Also shared was a document showing School Services Historic Financial Performance. These Financial figures date back to 2003 and run through projection year ending June Discussion followed over the financial benefit of continuing this service. It was agreed that Mr. Mains will "re-imagine" the service and bring alternatives and timelines to the Governing Board.

4 8. Insurance Update Insurance Update Mr. Jacobs gave an update on Project Genesis. He shared a document with changes that are needed to move insurance forward and strengthen insurance subsidiary. A one team approach between Insurance and the Association will be taken. Mr. Jacobs shared the immediate steps and timelines, that have been, and will be taken to move forward. Discussion followed surrounding debt reduction/cost savings with discussion about the Fulton loan. Discussed ways to pay the loan. Also, evaluating office space within the Association Building and looking at new endorsement fees. Also taking a look at Communications and moving to one model for everything; combining marketing/communications functions. A Strategic IT plan will be developed once all staff is in place. Looking at policy for marketing outreach - clear guidelines on messaging. A work group will be established to rework and define inter company agreements Customer service training for all staff will take place over next two weeks. A document was shared explaining the money left in trust. A cash flow analysis was completed. Motion to approve the Resolution of the Governing Board dated March 7, Motion by Mr. Voit, second by Ms. Swope 9. Lunch 10. Public Affairs Council Conference PAC Conference-Bill LaCoff Mr. Lacoff shared that he recently attended the Public Affairs Council Conference about political action committees and was able to gather valuable information. Discussion followed surrounding Political Action Committees. PSBA staff was asked to explore options, cost, set up, etc. Mr. Mains requested approximately 3 months to investigate and will update the board with a clear cut proposal. 11. PA Budget Update PA Budget Update Ms. White, Director Government Affairs, reported that it was budget week. The House passed house bill Charter School Reform Bill, which will result in a $20m in savings to schools. PSBA will have seat at the table with the Senate. Charter bill is moving and hope is to improve the Bill in the Senate. The Budget address was given on Tuesday by Governor Wolf. The budget is based on three major groupings: jobs that pay, schools that teach, government that works.

5 In education, the BEF line item increased. This will restore $159m to accountability block grants. Restoration of $47m in education assistance program. (160 SDs affected). 12. BlueJeans Set Up/Demo Presentation Ms. Griffiths, Chief of Staff, and Mr. Scheirer, Sr. Director Information Systems, presented a quick overview of BlueJeans to the Governing Board. 13. Adjourn-Move to Executive Committee Meeting Adjourn-Move to Executive Committee Motion to adjourn Motion by Dr. Frerichs, second by Mr. Voit. Respectfully Submitted: Nathan Mains Executive Director Approved: William LaCoff 2015 President

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