The governing body of your school entity may appoint voting delegate(s) who will represent your entity and vote on your behalf.

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1 TO: FROM: SUBJECT: Secretary, Board of School Directors Executive Directors, Intermediate Units Directors, Vocational-Technical Schools Other PSBA Member Entities Nathan G. Mains Chief Executive Officer Appointment of Voting Delegates for the PSBA Delegate Assembly Meeting DATE: April 23, 2018 The PSBA Delegate Assembly is our association-wide business meeting including platform and bylaws consideration, financial update, and leadership election results. Delegate Assembly will occur Friday, October 19, 2018 in conjunction with the PASA-PSBA School Leadership Conference. This is an opportunity to have a voice in these important aspects of your professional association! The governing body of your school entity may appoint voting delegate(s) who will represent your entity and vote on your behalf. Please make sure that the selection of voting delegate(s) is on the agenda at your board s next meeting so that you can return the enclosed certification form to PSBA no later than June 29, Please be sure that each voting delegate, the board president and the board secretary sign the certification form. PSBA must have record of certification for your delegate(s) to participate! Also attached to this memo is a timeline guide for the entire Delegate Assembly and association voting process so that your board can plan accordingly to participate. PSBA will be in contact with delegates throughout the summer with information pertinent to the meeting in an effort to more thoroughly prepare delegates for the Assembly. In September, PSBA will mail the final printed materials necessary for your preparation and

2 participation in the Assembly to the named delegate(s), plus copies for the board president and secretary to your school entity address. Responsibilities: Voting delegates officially represent the entire school entity in the following ways: 1. Receive reports from the PSBA president, chief executive officer, and treasurer. 2. Receive the election results for PSBA Governing Board officers and at-large representatives. 3. Consider proposals recommended by the PSBA Platform Committee and adopt the legislative platform for the coming year. 4. Consider and act upon any proposed changes to the PSBA Bylaws. Eligibility of Delegates Each PSBA-member entity is entitled to have at least one voting delegate at the meeting. Only school directors and member board secretaries are eligible to serve as delegates. Nonmember secretaries, superintendents or other administrators are not eligible. The bylaws require that all school entities sending voting delegates must have paid their current year dues to the association. Under the Association s bylaws: First class school districts may appoint four delegates to the Assembly. Second class districts may appoint three delegates. Third class districts may appoint two delegates. Fourth class districts, intermediate units, vocational-technical schools and other PSBA member entities may appoint one delegate. No representative may be appointed by or represent more than one member entity. For example, a delegate cannot vote on behalf of both the board of a school district and the board of an intermediate unit. Cost There is no registration fee to participate in the Delegate Assembly. An observation area will be open to any member who is not a voting delegate. Please be aware that anyone who wishes to attend the PASA-PSBA School Leadership Conference (October 17-19, 2018) will need to register separately at the applicable rate. If you have any questions about the Delegate Assembly or the appointment of delegates, please contact Daphney Horcher by telephone at (717) , ext. 3000; or via at daphney.horcher@psba.org.

3 PSBA 2018 DELEGATE ASSEMBLY CERTIFICATION OF VOTING DELEGATES The PSBA Bylaws authorize school districts of the second class to appoint three voting delegates to the 2018 Delegate Assembly, to be appointed by majority vote from among the members of the school district s governing body. This year s meeting of the Assembly will be held on Friday, Oct. 19, 2018 in conjunction with the PASA-PSBA School Leadership Conference. Board Secretaries are requested to complete this certification form and return it to PSBA by June 29, Please send to the attention of Daphney Horcher, Pennsylvania School Boards Association, by mail at 400 Bent Creek Blvd. Mechanicsburg, PA 17055, by fax at (717) ext. 3000, or via at daphney.horcher@psba.org. Name of school district Please check one: Our district does NOT intend to appoint Voting Delegates. I certify that the following school directors have been duly appointed as our Voting Delegates (no person may serve as the delegate of more than one school entity): 1. Name: 2. Name: 3. Name:

4 Name of board president: Signature of board president: Telephone & of board president: Date: Name of board secretary: Signature of board secretary: Telephone & of board secretary: Date:

5 Questions on the timeline should be directed to Ashley White at April/May Include discussion on appointing voting delegates to your school board meeting agenda August Be sure to add voting for PSBA elected positions to a board agenda Discuss Delegate Assembly materials with entire board and direct delegates on board s position October Register votes online for PSBA elected positions after vote has been taken by school board April Deadline to submit bylaws changes Bylaws committee meeting Deadline for platform proposals & naming voting delegates Platform committee meeting Mailing of platform proposals/ bylaws changes to voting delegates Delegate Assembly May 30 June 16 June 30 Aug. 11 Aug. 31 Oct. 19