Message from the Editor

Transcription

1 Covering YOUR Community News Board of Directors President Rusty Rowe Vice-President Alisa Monroe Secretary Trisha Kirkes Treasurer John Harwood Architectural Control Rusty Rowe Audit Dam Alisa Monroe Matt Palazzetti Fish & Wild Life Matt Palazzetti Maintenance (Beautification / Community Center) Trisha Kirkes (Public Areas) Paul Jenkins Publicity John Harwood Recreation Jo Ann Ishmael Roads Paul Jenkins Sanitation & Pollution Joan Baker Security& Fire Jeff Smith GUARD HOUSE Message from the Editor It has been a pleasure serving the Callender Lake community as Editor of the Lake Lines for the past 3 years. I will be stepping down as Editor effective November 30th. If you are interested in this position, please contact John Harwood at: Sincerely, Julie Morris CL Office: Callender Lake Lines CL Website: Tue/Thur - 8:30 to 5:00 Editor: Julie Morris Webmaster: Susan Reid Saturday - 9:00 to 1:00 CLlines@verizon.net susan@ourwebsitelady.com Clpoia@embarqmail.com

2 Volume 17 Issue 9 Callender Lake Lines September 2017 (Just Outside the Entrance Gate) THE RESALE SHOP is ready for Fall, Halloween & Thanksgiving! Come check us out and shop our bargains. Saturday October 7, :00am 2:00pm Store Hours: Monday - Thursday: 7am to 10pm Friday & Saturday: 7am to 11:30pm Sunday: 8am to 7pm You ll love our prices!!! [p0; Mike Pugh - Proprietor 2017 CALLENDER LAKE PHONE BOOK The new CLPOIA phone book is available in the CL front office. Each household gets 1 free copy and you may purchase additional copies for $5 each! The Juliet's Luncheon On September 28th, the Juliet's will be going to Saltgrass on S. Broadway in Tyler with Linda Rhodes will be our host. We'll meet at the restaurant at 12:30. Please call Linda at by September 26th if you plan to attend so she can make our reservations for 12:30pm. If you would like to carpool, we will leave from the Community Center at 11:30am. In October, Wilma Hogan will host us at Yamoto's on the Tyler Loop. Join the women of Callender Lake for good food and interesting conversation!

3 Volume 17 Issue 9 Callender Lake Lines September 2017 The Lake Lines are available in on our website at: For a black/white hard copy print out, please go to the Information Station just inside the front gate. If the Information Station copies are gone, you may pick up a hard copy in the Callender Lake office during regular business hours. The Lake Lines are usually posted to the website around the 3rd Saturday of each month. Beginning in September, Sew Buddies will meet on Tuesdays at 1:00 in the Community Center. We invite anyone with a small craft to join us!

4 Volume 17 Issue 9 Callender Lake Lines September 2017 The next Van Zandt County Sheriff's Precinct 4, Crime Watch Patrol meeting will be Thursday, October 5th at 7pm in the Callender Lake Community Center. Everyone is invited to attend and join. Come, get involved and help protect our Community! The Resale Shop has Medical Aids & Equipment to LOAN any Callender Lake resident in need? We have walkers, shower bench, crutches, shower chair, potty chair & wheel chair. Contact persons: Sara Kessler Elain Giles Kathy Petty CUSTOM HOME BUILDERS Keith Dillion 444 Island Dr New Homes, Add-ons & Remodeling Free Estimates

5 Volume 17 Issue 9 Callender Lake Lines September 2017 In the sweetness of friendship let there be laughter, and sharing of pleasures. For in the dew of little things the heart finds its morning and is refreshed. -Khalil Gibran Please plan to attend the FRIENDSHIP CLUB meeting at 2:00pm, Monday, October 9th, Ann Faulkner and Tammy Lance will present a short program entitled Saluting Our Seniors. Come for a fun and informative time together. Mark your calendar!!! BIG TEXAS BREAKFAST on Saturday, October 21st, 2017 from 8:00am - 10:00am in the CL Community Center! Menu will be biscuits, gravy, eggs, sausage, bacon, casseroles, muffins, pancakes & syrup. **Donations Accepted Sponsored by: The Recreation Committee

6 Volume 17 Issue 9 Callender Lake Lines September 2017 Are you looking for an agent that Gives you feedback after showings Has great communication skills Lives and specializes in the area Enjoys working with people Gives 100% to his clients If so, I would love to help you buy or sell a home! S. Oak Street Van, TX Cell: or Office: dale4tankersley@gmail.com

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8 Annual Meeting of the Membership Minutes Callender Lake Property Owners Improvement Association Saturday, September 9, 2017 The CLPOIA Board meeting was called to order by President Debra Abbuhl at 3:03 PM in the Callender Lake Community Center with 59 guests in attendance. The invocation was given by Secretary Tilla Strickland. All attendees voiced the Pledge of Allegiance. President Abbuhl welcomed all those in attendance and stated that it was nice to see this many of our neighbors present today. Ms. Abbuhl then stated that Roberts Rules of Order 11th Edition states under the section Applicability of Modified Parliamentary Rules in Small Boards and in Committees: In small boards, and in committees, most parliamentary rules apply, but certain modifications permitting greater flexibility and informality are commonly allowed. This is the auspice under which we normally conduct business. The chair will instill stricter parliamentary procedure today. Under the section Debate on the Question we will be adhering to the following guidelines: In the debate, each member has the right to speak twice on the same question on the same day, but cannot make a second speech on the same question so long as any member who has not spoken on the question desires the floor. A member who has spoken twice on a particular question on the same day has exhausted his right to debate that question for the day. Roberts Rules of Order states that the allowable length of time for one to make a speech during debate is 10 minutes. This time can be changed for a session by a motion of the requested time, and once voted, passes with a 2/3s affirmative. Does the assembly want each individual to have opportunity for two ten-minute speeches during discussion? Does the Assembly want to give each member the opportunity to speak for ten minutes during discussion? The response was no. Ms. Abbuhl then asked for a motion for a recommended time allowed for each question/statement. Member Ann Faulkner made a motion that each member be allowed 5 minutes for each questions/statement, for a total of 10 minutes. Member Ken Petty seconded the motion. Ms. Abbuhl then asked if there was discussion on the motion. There being no discussion from the members present, Ms. Abbuhl took a vote. The motion passed unanimously and Ms. Abbuhl asked Vice President Rusty Rowe to be the time keeper for the meeting. Roberts Rules of Order also very clearly states how one will conduct themselves when speaking. Confining remarks to the merits of the pending question. Refraining from attacking a member s motives. This includes refraining from the use of the words fraud, liar or lie. Addressing all remarks through the chair. Members of an assembly cannot address one another directly, but must address all remarks through the chair. Refraining from disturbing the assembly. As well, though more difficult, to aid in not having one s presentation sound attacking, refraining from the 2nd person pronoun usage is required in stricter settings and requested in this setting. Board Members Attendance Ms. Abbuhl asked for the attendance report. Ms. Strickland stated that all Board members were in attendance at this meeting. Furthermore, during this fiscal year we had two members who resigned and were promptly replaced to have a full complement on the Board. All meetings, regardless of any member s absence, had quorum of attendance so business could be conducted accordingly. Approval of Agenda. Ms. Abbuhl asked for a motion to approve the Agenda as circulated. Member Marion Tait made a motion to approve the Agenda as presented. Rick Stripling seconded the motion. There being no debate on the motion, a vote was taken and the motion passed unanimously.

9 President s Report. Ms. Abbuhl reported that another year has, in fact, passed us by. Thankfully, this year has not been as filled with more dire situations as the previous two years, such as the road cave-in, the tornado, and the flooding. We have been able to embark upon addressing long term issues, such as the Dam maintenance and documentation, the silting issue, larger road projects, and the boat storage area. Being a board member can be challenging on so many levels. It can also be rewarding to see the positive impact one can have within the community. It has been an honor serving on the board, and as your president for the past two years. Thank you for allowing me to serve you. Vice President s Report. Mr. Rowe reported that over the last year he s been privileged to serve on the Board and my perspective is thank you to the Committee Members and their support, not just the one that I ve been liaison to, but to all because the energy that is in our community is phenomenal to see what a volunteer organization is able to do for ourselves and our neighbors. I urge you to continue with that giving spirit as we enter the next year. Secretary s Report. Ms. Strickland reported that the minutes from the August 2016 monthly Board meeting, as well as all the meetings that were held during this fiscal year, have been circulated via and published in the Callender Lake Lines. If there are no corrections and with no objections, I move the minutes from the August 2016 Board meeting be accepted and filed for record. Motion was seconded by Ronnie Liedtke. With no debate forthcoming, a vote was taken and the motion passed unanimously. Treasurer s Report. Treasurer Harwood presented the following information in 3 reports available to you today. The first Report is the Reconciliation Detail Report. As of August 2017 we have a total of $194,537. The second Report is the Profit and Loss Report. Total Income was $184,546 and our total expenses were $167,872 This gives us a net income of $16,674 The 3rd report is the Budget. This Budget has been reviewed by all Board Members. I move that the Budget be approved. Ms. Abbuhl stated that the Budget has been reviewed and Mr. Harwood moved that the Budget be approved. Member Ann Faulkner seconded the motion. Ms. Abbuhl asked if there were questions or debates regarding the Budget. A member asked where the line item for the Community Improvements was. Mr. Harwood asked for clarification of Community Improvements as we have several listed as Beautification, Community Center, Public Areas, etc. The member stated it was Public Areas he was referring to. Mr. Harwood asked him to refer to budget item The member understood this and Mr. Harwood further stated that within the 5200 item you could see the breakdown of the different categories. The member was further instructed to look at the total column on the far right to see the total attributed to each item. A member asked Mr. Harwood if there was a major difference between this year and last year s budgets. Mr. Harwood stated that the biggest difference is that last year s budget showed a total income of $196,030 and this year we are showing an income of $168,600. There is a category 6000, Other Income, which includes monies raised by ACC permits, and any other additional money income outside of Maintenance Fees. Mr. Harwood stated that he did a comparison of years 2012 to 2017 and found that we averaged about $10,000 in Other Income, but this is not guaranteed income. Sloan, our collection agency, states that we have about $346,000 from unpaid maintenance fees. Mr. Harwood stated that we had to cut back as much as possible and that in coming up with the budget he looked at spending trends over the last 5-6 years and looked at areas that we ve assigned money to. However, we had to cut back in some areas because, simply stated, we just don t have the money. We re looking at items like the HVAC in this building. We got lucky because Mr. Dick Bolle found a leak and was able to fix it without having to do a major repair, including having to buy a new HVAC unit. Mr. Harwood stated that he asked the committee, through the liaisons, to look at their expenditures for the next several years. A member inquired as to how we arrive at the income amount. Mr. Harwood stated that based on the number of improved and unimproved lots in the community, knowing the amount we get for each of those, we arrived at an income amount of $169,000, and that is what this budget is based on.

10 A member asked about the dollar amounts in the bank. Mr. Harwood reminded him that even though the cash balances show that we have $194, at the end of August, this includes the CD s for Roads, and Equipment. Mr. Harwood also reminded the audience that the cash in the checking account will be reduced each month as this is the operating account and it will receive very little income until next year when the Maintenance Fees are due to be received again, since our income year starts in January, but our budget year is from September to August of each year. A member asked why Resale has no budget. Mr. Harwood stated that Resale, Recreation and Fish & Wildlife are self funding committees as they sell items to fund their committee. A member stated that Security/Gate had a budget of $44,600 last year, but only $34,450 for this year. Mr. Harwood stated that with the help of Director Jeff Smith, it was determined that this amount could be lowered. Bottom line is that if we could get property owners to pay what they owe us, we d be in much better shape to do all the things the Community would like to have done. A member asked if we could publish the names of those that are behind or not paying on the Maintenance Fees. Ms. Abbuhl stated that this would be extremely hard as it would infringe on the privacy laws. A member asked if the people that are not paying are mostly weekenders, fulltime residents, maybe heirs to the properties. Mr. Harwood stated that it was all of the above but there are no hard numbers to look at. After all the discussions were addressed, Ms. Abbuhl asked for a vote to approve the Budget as presented. The motion passed unanimously. ANNUAL STANDING COMMITTEE REPORTS Recreation. Director Jo Ann Ishmael reported that the Recreation Committee handles the recreational programs and activities for the property owners. Several methods are used to reduce costs of the various activities. This is accomplished by the committee members doing most of the cooking, by researching and shopping for the lowest cost for needed items, and by accepting donations at events (other than Veterans Day). The one fund raiser a year is the annual Christmas Party. The committee members have sponsored and participated in numerous events this year including: Serving refreshments at the Annual Board Meeting Coffee and Donuts breakfast Celebrate our Veterans with flag raising program and luncheon Christmas Caroling and refreshments Christmas Lighting Contest Annual Christmas Supper Party Prepared Big Texas Breakfast Stuffed and scattered 3000 plastic eggs for Easter Egg hunt July 4th Parade and morning refreshments Served refreshments for Meet the Candidates Thank you to the community for their participation. Maintenance: Areas: Public Areas. Director Paul Jenkins reported the following was accomplished during the year for Public Kept all parks and public areas mowed and trimmed as best they could considering the break-down of the tractor Provided monthly map of street repairs Trimmed limbs and removed fallen trees Collected trash from parks and illegal dumping Placed rock at boat launch and CL culvert for erosion control Assisted with exit spikes repair Replaced and reset stop signs and street signs

11 Maintained dumpster debris Assisted with dump station repair Assisted with removal of old pier material Community Center. Mr. Jenkins reported Two "No Overnight Parking" signs are ready to be placed in the Community Center parking lot. Any vehicles left overnight at the Community Center will be towed at the vehicle owner's expense. Dick Bolle repaired our HVAC unit and replaced the ice maker with a donation from Linda Rhodes. We appreciate the Recreation Committee decorations throughout the year and the outside Christmas decorations installed by Dick and Greg Bolle. General great work keeping the center clean and available for monthly meetings and events as needed! Beautification. Mr. Jenkins reported the following accomplishments Maintaining flower beds New plantings Repairing sprinkler heads in flower beds Plans for putting in sprinkler down at main gate sign Mulching all flower beds Repairing brick work on flower bed by guard shack The Committee is planning on putting a sprinkler system at the main gate entrance sign and getting that area all cleaned up. Roads. Ms. Abbuhl reported that many potholes were filled throughout the subdivision during the past year (map provided). Rock has been placed in areas of erosion and trees have been trimmed back away from the roadways in several areas. A contract was awarded to Atlas Asphalt and Paving to address a rusting culvert across Island Road causeway and to repair two areas on Dogwood Drive. There has been a delay of the starting of this work due to Atlas making repairs to the Van Lake Dam and other issues they have encountered. Architectural Control. Mr. Rowe reported that the ACC had a very solid year, meeting 12 times to review and approve building application permits for the community. A total of 16 permits were reviewed with an estimated $500,000 increase to the community based on improved or new properties. A total of $1100 in permit fees was collected for one new home and multiple decks, porches and carports. The ACC sent 40 initial violation letters for Neat and Orderly Restriction Violation and only had to send second letters to 5 residents. The members of the ACC appreciate the community support to improve the entire Callender Lake community. Publicity. Mr. Harwood asked the Chair of Publicity, Ann Faulkner, to give the report. The Publicity Committee is comprised of Ann Faulkner, Chair; Susan Reid, webmaster, Sandy Mittelstet, sign planter; and Andy Lutz, directory ad salesperson par excellence! John Harwood is our Board liaison. Though not formally a member of the committee, Julie Morris, publisher of the Lake Lines, has been a valued partner and colleague in many of our activities. The report from Susan Reid, our unpaid and MUCH appreciated webmaster is as follows: The webmaster is pleased to report that the Callender Lake website has experienced zero downtime in the past year. The Callender Lake website has been visited 14,347 times in the past year by 8,687 unique visitors. The most popular pages are home, Real Estate and Lake Lines. There has been a significant decline in the visitor statistics over the previous year but it is for a good reason. Our site was being visited hundreds of times a month by hackers trying to find a way in. The webmaster installed security software on the site in January that blocks the IP address of anyone trying to log in to the site who is not an authorized user, and prevents hacking activity in various other ways. The security software reports that it has blocked access to potential hackers over 400 times since January.

12 The monthly Board meeting agendas and Lake Lines and are posted on the website. The Board meeting agenda is posted on the Wednesday prior to the meeting, and the Lake Lines is usually posted on the Friday following the meeting. An online Incident Report Form ( is the latest feature to be added to the website. Residents may now use this form to submit reports and the form s their information to the Security Committee. With the very helpful assistance of Mark Palazzetti the Fish Guide on the website has been revised to more accurately list fish that may be caught in our lake. Other updates include photos contributed by residents and Real Estate listings. Several houses and lots listed on the Real Estate pages were sold in the past year, but one resident stated that his lot sold really fast due to his listing it on our website. Banner alerts were added on several occasions warning residents of burn bans and water boil notices. The ing list has grown to 278 subscribers. 42 notices were sent out this year with an average 48% open rate. Topics included links to the monthly Board meeting agendas, Lake Lines, various alerts and event information. Sandy reports that she posts the board agenda and plants the sign notifying us of the monthly Board meetings. She also pitches in with other tasks as needed. Andy re-joined the committee to reprise her award-winning role as salesperson for the directory ads. She broke all records in 2014 and then broke those records again this year. She sold $2,340 worth of advertising, collecting from all of the 54 advertisers! And she did it while fulfilling her crime watch duties and in between doctor visits over a span of less than two weeks. As you might imagine, not all of the area s merchants have graphic designers on their payrolls, so it fell to me to design ads from business cards and the scraps of paper Andy collected. I did what I could, but in a few cases I was the one who needed a staff of graphic artists. Thankfully, we have that in Susan Reid and Julie Morris. They were wonderfully willing to lend their expertise, so we have some pretty slick ads for merchants who needed their help. I post calendars and notices on both the bulletin boards and have overseen the production of the 2017 Phone Directory which is published every three years. In 2014 the directory had 270 names over 24 pages. This year s edition has 28 pages with 301 names: an almost 12% increase in 3 years. We made a particular effort to capture the names of those who d been overlooked in the past and thank both Salina VanRoy in the office and the dynamic Kesler duo for helping us keep the name list as current as possible. The Publicity Committee is committed to keeping our community informed, and we hope that the phone directory is an important contribution to that effort. Next year we plan to continue all the typical tasks: website upkeep, special announcements, legally-required postings, and sharing information about events in our area. We would LOVE to add to our committee new members who have an interest in communications and who would understudy the current roles, so that one day we might be able to consider doing something else or nothing at all! The new directories are here today, and we ll be happy to let you have them during the refreshment break this afternoon. One copy per household is yours at no charge. They can be obtained in the Community Center during regular office hours. Extra copies or mailed copies are available for $5. Audit. Mr. Rowe reported that the the Audit committee worked behind the scenes to produce an audit in February for the first 6 months ad will produce a second report for March-August Their efforts are much appreciated by the community. Security and Fire. Director Jeff Smith reported that gate damage and repair pretty much sums up the past year: Specifically, Oct 2016 Motor replaced. Gate out of service 8 days Dec 2016 Gate hit by resident Out of service 5 days. Repair costs covered by driver s insurance. Jan 2017 Spring broke, I believe due to the gate damage in December. Gate out of service 22 days as we had to order springs. Repair costs covered by driver s insurance in the December incident. Feb 2017 Bolt issue - Gate out of service 2 days April 2017 Motor replaced Gate out of service 2 days May 2017 Spring issue Gate out of service 1 day, as we had spare springs at this point.

13 June 2017 Gate hit by delivery truck trying to tailgate in Gate out of service 7 days Company paid for gate repair July 2017 Gate damaged by tailgater Gate out of service 4 days Repair costs covered by driver s insurance. Totals for 2016 / 2017: Total incidents that can be considered major: 8 Gate out of service total of 51 days 13 days for mechanical issues 38 days due to damage from gate being hit Sept 2017 Gate hit by tailgaters on at least 4 occasions between September 2 & September 4!!! Insurance claim filed and approved by driver s insurance. Thank you to John Bradfield, Lorraine Bradfield, Perry Penn and Curtis Johnson for their work in limiting the amount of time the gate was out of service during the rash of tailgating damage we had over this past Labor Day weekend. Please forgive me if I failed to include someone in this list. Also, thank you to all the members of the SFC for their time and efforts in support of the community this past year. Monday marks the 16th anniversary of the 9/11 terrorist attacks. Flags at the entrance will be flown at halfstaff in remembrance of the lives lost on that September morning. Lastly, I would like to thank Debra and Tilla for their time spent on the board and their dedication to the community. It has been an honor and a privilege to have served on the board with them. Fish and Wildlife. Director Matt Palazzetti reported that the Fish and Wildlife Committee had an active year with several once in a lifetime projects that had to be addressed above and beyond typical Fish and Wildlife Committee responsibilities. First, the high water levels Last year caused a dock from the Hickory Hills side of the lake to drift over to the swim area. This dock was removed. The high water last year also caused erosion at the boat ramp. Rock was purchased and installed between the boat ramp and the boat ramp dock. Additional rock will be required this year to complete the project. In a joint activity with the Maintenance Committee some of the rock was installed at the outlet of the culvert pipe under Callender Lake Drive at Huntley Creek. We constructed and located 26 fish structures in the lake to help improve fishing The three Callender Lake CLPOIA docks were inspected. It was determined that the Fishing Pier must be replaced. Construction of the new dock is taking place now. Silt Committee Report Mr. Palazzetti reported that the Silt Committee was created because of heavy sand deposits in front of several properties directly downstream of Slater Creek. The sand deposits make the docks at these properties unusable. The committee consists of Craig Lidell. Craig spent a lot of time tracking down answers and possible solutions for removing the silt including: He engaged a contractor at no cost to the community for a report that showed the history of how the creek channel has changed, problems that may be caused by the current condition of the creek channel and potential resolutions to the problem. Met with several governmental agencies to predict what negative effects, if any, might result from a dredging project to remove the sand. Received a bid proposal from a dredging contractor to perform the work. Had a soil analysis performed to determine the contents of the anticipated dredge material, particularly for detrimental contents, of which there were none. Met with other affected property owners to determine their acceptance of the potential project.

14 Mr. Palazzetti stated that all the members of Fish and Wildlife, Silt and the Dam Committees have been a joy to work with as they all show the same love of the lake that I have. I look forward to continued work with each of you. Sanitation and Pollution. Director Joan Baker stated that since September 2016, the Committee accomplished: Hiring a septic services contractor who repaired the Sanitation Station RV cleanout pipe and established that the septic system did not need to be pumped. The concrete pad, surrounding the pipe, was replaced and repaired jointly by the S & P committee and the Maintenance committee. Negotiating and accepted a new 5-year garbage contract proposal with Republic Services, which was presented to the Board and approved at the May board meeting. To reiterate: the new 5-year contract is for six 8-yard dumpsters with three garbage pickups a week. The new contract began June 1st and expires June 1, A 3% increase will go into effect June 1, 2018 and every June to the end of the contract. Deferring the resurfacing of the dumpster area to the Roads Committee. Arranging for the large, bulk dumpsters for six holiday weekends. Last but not least Thank you to the S & P Committee volunteers for all you do! Nominating. Ms. Ishmael reported that the Nominating Committee met three times. Members were asked to canvas the community for nominees to the openings on the CLPOIA Board of Directors. The 2012 Resolution outlining the nominating procedures was found not to comply with state laws by the CLPOIA Board. The committee developed a nominating sheet with guidelines that followed the 2015 law changes. In addition a board liaison was assigned to the committee. The committee wishes to express our gratitude to everyone that considered running. We had four (4) very qualified property owners placed their names into nomination. The nominees are Greg Abbott, Trisha Kirkes, Alisa Monroe and Jeff Smith. "Meet the Candidates" followed the August Board Meeting. The committee worked with other community volunteers, to prepare and mail out the ballots. It was our privilege to serve the community. Resale Shop. Ms. Ishmael reported that the Resale Committee consists of eight dedicated ladies who are assisted from time to time by their husbands when needed for special duties. Committee members meet approximately every three months to review and discuss financials and future plans for helping the community through donations of sales proceeds or help with purchasing needed items. This past year has been nothing but positive regarding the community coming together through donations of household items, with faithful residents shopping each month and where neighbors meet neighbors and friendships are formed. Early spring the committee voted to purchase a much needed 10 x 12 storage building. The building was purchased from Lone Star Buildings in Athens. On June 24th, the contractor and two workmen brought the materials in and built it on-site. This was the committee s major expenditure for the past year. The Resale Shop summer schedule changed for months of June, July and August with hours of 8:00am to 12:00pm. In September the hours were changed back to regular operating schedule of 9:00am to 2:00pm. The business and operation of the Resale Shop is very transparent. A monthly bank statement, copies of checks, original receipts and invoices are on file in the Callender Lake office. The Resale Shop is a vital establishment to the community and all it stands for is appreciated. Library. Ms. Strickland reported that the Library committee continues to shelve, sort, and replace books for our library. Current emphasis has been placed on identifying favorite authors and purchasing books in their series we don t have. Thanks to a hard working committee we are making progress in this area. A specific shelf has been designated for books our several book clubs have been reading. Special thanks to Elain Giles and Kathy Petty for shelving books weekly; Charles Lins, who operates a used book booth in the Tyler area, for the many books he has donated and advice given on book display; Andi Lutz for compiling lists of books we have; and to anyone else who has donated books to the library. Some favorite authors we now have are Stuart Woods, David Baldacci, Lee Childs, C.J. Box, and Debbie McComber. Please stop by and check out your library and please continue to donate.

15 ANNUAL AD-HOC COMMITTEE REPORTS Boat Storage. Mr. Jenkins reported that letters have been mailed to the identified owners. So far we have received minimal response. Unfortunately for now, we re on hold. Dam. Mr. Palazzetti reported that the Dam Committee had a busy year and accomplished the following: Purchased a new hand wheel for the canal gate on the outlet for the dam. Contracted Velvin & Weeks to inspect the dam and provide and a hydraulic model of probable maximum rain events and the predicted affects of these rain events on the dam. Met with Velvin & Weeks to prioritize action items provided in the Callender Lake Dam TX02800 Inspection report and discussed the results of the100 Year NRCS-24 Hour Type III Rainfall Event Hydro- Logic and Hydraulic Analysis Summary. Mowed the dam. Contracted Velvin & Weeks to provide us with an Operations and Maintenance manual in order to identify yearly inspection procedures and documentation requirements of the inspections. Started monthly inspections of the dam per the Operations and Maintenance manual. Restrictions. Ms. Abbuhl reported that the Ad Hoc Restrictions Committee was called up this past year. They were charged with updating the bylaws to match current law, update the committee lists, and to change the time of year we take nominations from the floor. As well, they were given the task of writing restriction proposals brought forth by property owners, Architectural Control Committee and the Board. A tri-lateral meeting was held with the Restrictions Committee, ACC and the Legal Action Committee. The purpose of the meeting was to address any concerns ACC had with existing restrictions and to entertain suggestions for change. The Restriction Committee worked hard to write the proposed restrictions in a manner that attempted to address everyone s desires and concerns. The Restrictions were then presented to the lawyer to evaluate the legality of the proposed changes, and to address any wording issues. The lawyer returned several recommendations, stated four things that definitely needed to be included, and offered some wording suggestions on other items, including things not even yet addressed. Ann Faulkner of the Restrictions Committee burned the midnight oil putting in the lawyer s recommendations in time to go to print. Due to the changes being at the last minute, and the board not having time to review them, nor having time for a second Town Hall meeting allowing the property owners to review the changes, the board opted to postpone voting on the proposed bylaw and restriction changes until such reviews could take place. As well, the lawyer did recommend several areas of change that had not been in the original charge to the Restrictions Committee. I would like to thank the Restrictions Committee for their hard work, and their diligence in making every attempt to find wording that would address the concerns mentioned by all parties. Your work was not for naught, as it is now the groundwork upon which future changes can be made. Thank you again for your diligence and dedication. Legal Action. Ms. Abbuhl reported that the Ad Hoc Legal Action Committee was called up to provide legal research as necessary for the supplementation of the work being done by the Restrictions Committee. As well, our attorney requested all Restrictions and their amendments, Bylaws and their Amendments, Resolutions and Policies that had been filed at the county court house. They researched the documents and validated what had and possibly had not been filed over the years. Digital copies were acquired of all the requested documents and forwarded to the lawyer for his review. I would like to thank the Legal Action Committee for their work this past year. QUESTIONS AND ANNOUNCEMENTS Ms. Ishmael announced that the Recreation Committee will be having a Texas-Sized breakfast on Saturday, October 21, here in the Community Center from 8:00 am to 10:00 am.

16 A member asked what the price for the dredging of the silt at Slater Creek. Mr. Palazzetti said it was $45, Several homeowners have said they d contribute a portion of this amount, but this is still a huge enterprise for which we don t have the money at this time. A member asked if this is at the Slater Creek silting and Mr. Palazzetti said it was, and the purpose is to bring the lake level at the docks of these homeowners. A member asked what the final bid was for the fishing pier. Mr. Palazzetti said it was somewhere around $25,000. A member asked how we might be ensuring that if the lake floods again the new dock will not float like the old one did. Mr. Palazzetti stated that the new dock s piers are being buried 7 feet into the lake bottom. A member asked if the other docks on the lake were inspected. Mr. Palazzetti stated that they were all inspected and found to be okay for now, since we don t have additional monies to do any others. This member then asked if the office would accept donations towards fixing the other docs. Mr. Palazzetti stated that this might be something to think about. He further stated that the cost of any new docks would be around $14 per square foot. A member of the Fish and Wildlife Committee stated that they still have t-shirts and caps for sale and those monies could be used to improve things such as the docks. A member stated that it appears that we are leaving money on the table by not collecting those monies due to the Association. Mr. Harwood stated that using the collection agency is about the only recourse we have. We will begin placing liens on properties but this is only advantageous if and when the property is sold. A member asked if the Security has been instrumental in stopping any incidents. Mr. Smith responded that it s really an intangible thing, but we feel that a security person is a deterrent, in many cases. We ve had issues in the past year with the guard not being visible at the shack, however I can state that they have been very efficient on the patrolling of the community, and we ve had a pretty uneventful summer as a result of their presence. A member asked if we ve had tailgaters hitting the gate while a guard was present. Mr. Smith said we have, twice. And the two times it happened it was the security guard who helped find the culprits and we were therefore able to file a claim on their insurance. A member asked how many delinquent accounts we currently have. Mr. Harwood stated that he s not counted them, further explaining that since he took this job in February he s not had time to analyze this information, however he hopes to get this information in the near future. And he hopes to place as many liens as possible with the County. A member asked the guard who was present what his hours were as she s not sure when or if there is a guard in the shack. Mr. Smith responded that they are on 7 hour shifts and try to patrol randomly through the community. So you won t always see them in the shack. Mr. Harwood reminded the audience that if there is an incident on the property the first call should be to the Sheriff. If there is someone on duty, report the incident to them as well, but the Sheriff should be called first. Furthermore, an Incident Report should be completed and you can now get this form on-line at Callender Lake Info. A member stated that we should not publish the schedule of the guards for obvious reasons. He was assured that we don t. A member asked what the role of the Board Liaison is in relation to the committees. Ms. Abbuhl responded that the Board Liaison is the communicator between the committee and the Board.

17 NEW BUSINESS Nominations from Floor. Ms. Abbuhl stated that our By Laws state that nominations may be received from the floor. She asked if there were any nomination from the floor. A member asked how this would work since the ballots are printed and mailed and, by now, counted. Ms. Abbuhl stated that this is one of the things that need to change at this point. This was okay when there were only a few property owners, but it no longer works. Technically, if a person was nominated the persons attending the meeting would vote. So chances that this nominated person would be elected are not good. This was one of the By Law proposals to change the accepting of nominations from the floor in July. What we do have, Ms. Abbuhl said, was several people present who want to vote at this time. So if these persons will gather with our Election Judge and Assistant Election Judge, in the library, they will ensure a vote has not already been submitted by this person/household, and count these votes towards the final tally. And we will take a brief recess while these persons vote and a new count is taken. Election Results. Mr. Eddie Hueston, our Election Judge, addressed the meeting and acknowledged Andi Lutz as Assistant Judge, and the rest of the Election Committee members thanking each of them for their assistance. As stated in the Association rules, at no time was there only one person counting. Further, once the count was done, it was submitted to another member for a re-count to ensure the accuracy of the count. The mail was picked up from the post office this morning at 8am and we opened each envelope to see the contents. Total mail outs were 751 ballots of which 19 were returned for unknown addresses. A total of 180 votes were received, however two were not signed and therefore not compliant. Three of those envelopes had checks in them and those were given directly to the office. The Election Results are as follows, in alphabetical order, as they were listed on the ballot: Greg Abbott 73 votes Trish Kirkes 122 votes Alisa Monroe 116 votes Jeff Smith 104 votes Ms. Abbuhl thanked Mr. Hueston and stated that we would take another recess at this time to allow the new Board to appoint Officers and Committee Liaisons. She then invited the new Board to step into the office for their Executive Session and invited the attendees to indulge some more in the refreshments provided by the Recreation Committee while we await the new appointments. The meeting was reconvened and Ms. Abbuhl announced the following persons were elected to the following positions: Officers o President - Rusty Rowe o Vice President - Alisa Monroe o Secretary - Trisha Kirkes o Treasurer - John Harwood Committee Liaisons o Security Jeff Smith o ACC Rusty Rowe o Restrictions & Legal - Rusty Rowe o Audit - Alisa Monroe o Dam Matt Palazzetti o F&W Matt Palazzetti o Recreation Jo Ann Ishmael o Roads Paul Jenkins o Public Areas Paul Jenkins o Publicity John Harwood o Sanitation Joan Baker

18 o o o o o Library Jo Ann Ishmael Resale Shop Jo Ann Ishmael Nominating Alisa Monroe Beautification Trisha Kirkes Community Center Trisha Kirkes There being no further business before the Board, Ms. Abbuhl reminded attendees that the new Phone Book was available at the back, one free to each household. Ms. Abbuhl then entertained a motion to adjourn the meeting. Mr. John Jones made a motion to adjourn and it was seconded by Ms. Susan Reid. The motion passed unanimously and the meeting was adjourned at 5:27 p.m. CLPOIA Secretary CLPOIA President

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