BERNALILLO COUNTY Board of County Commissioners (BCC) Administrative Meeting

Transcription

1 BERNALILLO COUNTY Board of County Commissioners (BCC) Administrative Meeting Debbie O Malley, Chair Art De La Cruz, Vice Chair Maggie Hart Stebbins, Member Lonnie C. Talbert, Member Wayne A. Johnson, Member Tom Zdunek, County Manager Agenda Tuesday, August 12, 5:00 PM VINCENT E. GRIEGO CHAMBERS ***** 1. CALL TO ORDER 2. SILENT INVOCATION AND PLEDGE OF ALLEGIANCE 3. ANNOUNCEMENT OF ADDITIONS AND CHANGES TO THE AGENDA A. Acknowledgement of Matthew Pepper, Animal Care Services Director Presentation of Acknowledgement Acknowledgment2 - pepper B. COMMISSION: Forgotten Heroes Burial Program Acknowledgement Presentation of Acknowledgement Acknowledgment Forgotten Heroes Burial Program C. BOARD OF COUNTY COMMISSIONERS: Creating the Bernalillo County Youth Sports Commission Motion to approve Administrative Resolution AR Youth Sports Commission. creating the Bernalillo County The Bernalillo County Youth Sports Commission is created to enhance youth sports programs in Bernalillo County, to engage our community in supporting and promoting Board of County Commissioners (BCC) Page 1 Printed 8/12/2014

2 youth athletic opportunities, and for the purpose of providing and promoting safe and sufficient facilities for all youth sports participants; to improve and provide better safety standards in youth sports; to promote a healthy youth sports environment; to develop public awareness concerning the needs of youth sports programs; and to enhance economic development. The Bernalillo Youth Sports Commission shall consist of volunteer members appointed by the Bernalillo County Commission for two (2) year terms. Copy of FIR_Bernalillo County Youth Sports Commission-1 Youth Sports Commission AR (DOC) D. COMMISSION: Job Corps 50TH Anniversary Presentation of Proclamation Job Corps 50th Anniversary Proclamation E. INFRASTRUCTURE PLANNING & GEO RESOURCES: Capital Improvement Plan (CIP) Approval, 2014 General Obligation Bond Questions Approval, Notice of Election Motion to: 1. Administrative Resolution AR approving the Six-year Capital Improvement Plan (CIP). 2. Administrative Resolution AR calling for an election. 3. Administrative Resolution AR Notice of General Obligation Bond Election CIP The Bernalillo County Capital Improvement Plan (CIP) is an inventory of existing and proposed future capital projects. It is updated biennially, guides the County s state and federal funding requests, and helps develop the General Obligation Bond questions presented to voters in the November general election. The CIP outlines Bernalillo County s approximately $567 million in capital project funding needs. Only $113 million, or 20%, in committed funding is in hand for those projects. Numerous projects exist in the CIP without any funding identified. The County s capital funding situation was presented at nine (9) public meetings held during the spring 2014 and the public was still invited to submit project proposals. Approximately 200 neighborhood requests were received, with the vast majority for paving unpaved roads or rehabilitating existing paved roads. The CIP includes the priority projects proposed to receive funding during the 2014 cycle. Priority projects were determined by department preference, technical evaluations of some project types, and by the County CIP Committee consisting of the County Manager and Deputy County Managers and necessary staff. Technical Board of County Commissioners (BCC) Page 2 Printed 8/12/2014

3 evaluations included project ranking based on factors such as committed funding, need, timeliness, operating budget impact and service area. Response to public submittals is evidenced by committed funding in each commission district in all bond cycles for road paving, road rehabilitation, and library materials. Funding is proposed for specific projects in the 2016 and 2018 cycles. All three funding cycles in the CIP are fiscally constrained between $25-$28 million each cycle. The Commission is able to make adjustments to projects and funding amounts in future cycles when the CIP is updated and submitted for approvals in August 2016 and August The County s adopted CIP will become the basis of ICIP, required by the State of New Mexico, and will be formatted appropriately for submission to the Local Government Division (LGD). The ICIP will be heard by the Commission on August 26, 2014 in time for the September 2, 2014 submittal deadline General Obligation Bond Program and Notice of Election The proposed General Obligation Bond package would fund $25,071,000 of the County s priority projects. Projects recommended for inclusion in the 2014 cycle and November ballot include animal welfare, library materials, roads, school bus routes, trails, sidewalks, drainage and utilities, county buildings energy efficiency and ADA upgrades, community centers, recreation facilities, playgrounds, parks, and little leagues. The Bond Election Resolution serves as notice of the election, establishes the bond question language, and calls for the placement of the bond questions on the General Election Ballot. The State Election Code requires that the resolution calling for the election be published once a week for three weeks beginning days prior to the election. In order to meet this requirement, any election resolutions must be approved at this Board meeting GO Bond CIP Administrative Resolution (DOC) 2014 ICIP Administrative Resolution (DOC) 2014 ICIP Administrative Resolution (DOC) RESOLUTION (CALLING FOR ELECTION) (D2) Copy of 2014_ YEAR DRAFT SUMMARY OF CIP PROJECTS A BOND RESOLUTION (NOTICE OF ELECTION) (FINAL) Copy of 2014 Combined Fiscal Impact Analysis for CIP and ICIP F. INFRASTRUCTURE PLANNING & GEO RESOURCES: Gordon Bernell Charter Schools Motion to: 1. Execute the Lease Agreement between Bernalillo County and Gordon Bernell Charter School for the locations at 401 Roma NW - 3 rd Floor and 100 Deputy Dean Miera SW. 2. Authorize the County Manager to execute any subsequent amendments to the Lease Agreement. Board of County Commissioners (BCC) Page 3 Printed 8/12/2014

4 The Gordon Bernell Charter School (GBCS) was developed for adult students incarcerated at the Bernalillo County Metropolitan Detention Center (MDC), on parole with the Bernalillo County Community Custody Program (CCP), and any other adults in the community with a desire to earn a high school diploma. The school s aim is to reduce penetration and/or escalation into the local criminal justice system and make a positive change in the lives of its students. The school was authorized by Albuquerque Public Schools on October 3, 2007, and is governed by the Gordon Bernell Charter School Governance Council. The previous Lease Agreements for both 100 Deputy Dean Miera Dr., SW, and 401 Roma, NW, locations were approved by the Board of County Commissioners on August 12, The projected combined annual revenue generated from both locations is $180, dollars. Board approval of this action will allow Bernalillo County to continue to lease space to the Gordon Bernell Charter School at both the MDC and 401 Roma locations where the largest population will be best served. Board approval will also allow future amendments to the Lease Agreements to be executed by the County Manager. Revenue from the Lease Agreements will partially offset utility and maintenance costs for the downtown Public Safety Center. Staff requests the Board s execution of the Lease Agreement and Authorization for the County Manager to execute any subsequent amendments. Gordon Bernell 2014 LA (100 Deputy Dean Miera SW) (2) Gordon Bernell 2014 LA (401 Roma NW) PM Comments Gordon Bernell (401 Roma NW) FIF Form 2014 Gordon Bernell (100 DDM SW) FIF Form 2014XX Supplemental Signature Sheet G. INFRASTRUCTURE PLANNING & GEO RESOURCES: Lease Agreement for 620 Lomas Blvd NW - Albuquerque Sign Language Academy Motion to: 1. Execute the Lease Agreement for 620 Lomas Blvd. NW between Bernalillo County and The Albuquerque Sign Language Academy, a charter school approved by the New Mexico Public Education Commission. 2. Authorize the County Manager to execute any subsequent amendments to the Lease Agreement. Albuquerque Sign Language Academy (ASLA) is a charter school approved by the New Mexico Public Education Commission and provides local educational opportunities for hearing impaired children and their families. In 2010, the County and ASLA entered into a Lease Agreement for 7171 square feet of the building located at 620 Lomas NW, Albuquerque, NM. ASLA requested an increase of square feet from 7171 to 9286 square feet (the entire premises). Due to the expiration of the previous Lease Agreement and the request for an increase of square feet, the County and ASLA agreed to enter into a new Lease Agreement. Board of County Commissioners (BCC) Page 4 Printed 8/12/2014

5 Deaf and hearing impaired children living in Bernalillo County had limited education options. In attempts to work with existing programs and attain an all-encompassing bilingual program located in the area, it became apparent the dream was unattainable for many parents, teachers and children and that opening a charter school was the only option. The Public Education Commission recognized the need and approved the charter in September, The ASLA was opened in the summer of Grant funds received by ASLA will support activities and pay expenses necessary for the operation of the charter school. In addition, the ASLA will seek funding under the Public School Capital Outlay Council (PSCOC) Lease Assistance Grant under the 2014 application. Grant awards are made in October and vary from year to year. The final student count for the program is yet to be determined and also varies from year to year. It is the ASLA s intent to apply for the PSCOC Lease Assistance Grant annually and to commit the awarded funds to the County. Staff requests the Board s execution of the Lease Agreement and Authorization for the County Manager to execute any subsequent amendments. ABQ Sign Language Academy FIF Form 2014 ABQ Sign Language Academy LA 2014 (DOC) Supplemental Signature Sheet Mission Statement Final Lease Agreement 2014 H. INFRASTRUCTURE PLANNING & GEO RESOURCES: Purchase Agreement for Property Located at 3701 Condeshire Dr. SW Motion to: 1. Approve the Purchase Agreement between the County of Bernalillo and Hogares, Inc. for the property located at 3701 Condershire Drive SW, Albuquerque, New Mexico Authorize the County Manager to execute any amendments to the Purchase Agreement. During the 2013 legislative session, Bernalillo County legislators showed overwhelming commitment to and support for addiction programs by sponsoring $757, in capital outlay funding to purchase, plan, design and renovate facilities for a transitional living and substance abuse recovery center for adolescents and young adults in Albuquerque, in Bernalillo County. After an extensive search process, it was determined the location at 3701 Condershire Dr. SW would best suit the needs for the services to be provided by Healing Addiction in our Community (HAC). The property is more particularly described as Tract numbered two (2) Vista Verde Estates, Plat of Tracts 1, 2 and 3 filed in the Office of the County Clerk of Bernalillo County, New Board of County Commissioners (BCC) Page 5 Printed 8/12/2014

6 Mexico on December 23, 1987, Vol. C-35, Folio 92, containing approximately 8 acres and 7 buildings. The County has entered into a third party agreement with HAC (formally known as Heroin Awareness Committee), which is a 501c3 non-profit located in Albuquerque, to provide services in a structured sober living environment for male and female clients to assist with their integration back into our community. HAC provides education and awareness activities throughout New Mexico on substance abuse related issues. The County and HAC are working together to define the terms of a Lease Agreement which will specifically address issues such as renovation and maintenance. HAC has and continues to work with the Legislature to obtain additional monies legislative monies, along with fundraising activities, will assist HAC with the costs of renovation. The renovation and operation of the buildings will be done in stages, and will be set out in the Lease Agreement. The Lease Agreement between Bernalillo County and HAC will be presented to the Board for approval at a future meeting. Summary of acquisition expenses: Offered price for purchase of Tract 7-A...$730, Closing Costs (Fidelity National Title)...$ 2, TOTAL...$732, Staff requests the Board s approval of the acquisition of the subject property from Hogares, Inc. 3701CondershireDrSW HAC Building Proposal Legal Description REC letter Lead Paint Addendum Purchase Agreement REC letter HAC property purchase FAF_REV I. PURCHASING: Investment Advisory and Funds Management Services Board of County Commissioners (BCC) Page 6 Printed 8/12/2014

7 1. Motion to approve Amendment No. 1 authorizing Public Trust to be the Investment Advisor and assume the duties of the Investment Officer as allowed by the Investment Policy. 2. Approve Financial Resolution FR for $125,000 general fund balance appropriation. 3. Authorize the County Manager to approve subsequent amendments. On January 7, 2014, the Board authorized the County Manager to execute the Investment Advisory Services Agreement, which was awarded via a competitive Request for Proposals (RFP) process to Public Trust Advisors, LLC on February 11, Amendment No. 1 will incorporate funds management services and the utilization of an electronic trading platform allowing the County to consolidate both Investment Advisory and Investment Officer services into one Agreement creating a significant cost savings of over $100,000 a year. Public Trust Advisors utilizes several electronic trading modules on the Bloomberg Financial Network which allows for complete transparency. In addition, Public Trust Advisors, utilizes Linedata Longview for pre and post trade compliance management. Pursuant to the Investment Policy dated April 1, 2014, the additional services outlined above and the Investment Advisory Services currently being performed by Public Trust Advisors, LLC are in compliance with the duties and responsibilities outlined in the Investment Policy for both the Investment Advisor and the Investment Officer and avoid the necessity of hiring a separate Investment Officer. 1st Amendment Public Trust Revised Exhibit C Financial Analysis Investment Advisory Services FR Investment Advisory Services PROCLAMATIONS 5. CERTIFICATES AND AWARDS A. Japanese Elite Runners Acknowledgement Presentation of Acknowledgement. JapanAthleteAcknowlegement (DOC) 6. PUBLIC COMMENT 7. MINUTES APPROVAL A. BOARD OF COUNTY COMMISSIONERS: Minutes Approval for June 24, 2014 Administrative Meeting Board of County Commissioners (BCC) Page 7 Printed 8/12/2014

8 Motion to approve the June 24, 2014 Administrative Meeting Minutes Admin 8. APPROVAL OF CONSENT AGENDA A. HOUSING: Residential Rehabilitation Construction Services On-Call Price Motion to: 1. Award RFP #39-14-AM to C.C. Construction, FacilityBUILD, INC., Paragon Construction LLC, and Vision Build, Inc., as Pre-Qualified and Licensed Renovation Contractors to perform Residential Rehabilitation Construction Services On-Call. 2. Approve the four (4) negotiated master Construction Services Agreements in the amount not to exceed $1,000, excluding NMGRT to C.C. Construction, FacilityBUILD, Inc., Paragon Construction LLC, and Vision Build Ince. 3. Authorize the County Manager to execute any future amendments between Bernalillo County and C.C. Construction, FacilityBUILD, Inc., Paragon Construction LLC, and Vision Build, Inc. to perform Residential Rehabilitation Construction Services On- Call. On April 27, 2014, the Purchasing Department issued Request for Proposal ( RFP ) #39-14-AM with a closing date of May 29, 2014 for the solicitation of Residential Rehabilitation Construction Services On-Call for the establishment of Pre-Qualified and Licensed Renovation Contractors to perform necessary Residential Rehabilitation Construction Services. The Residential Rehabilitation Program administered by the Housing Department, and funded through the Mortgage Finance Authority (MFA) provides for safe, decent, sanitary, and affordable housing for low income households. Pursuant to the provisions of the RFP, individual Job Orders accompanied by an approved Purchase Order will be issued on a project-by-project basis. Pursuant to MFA guidelines, each project must be substantially complete within 60 days of Notice to Proceed. The term of each Agreement shall be valid for a period of two (2) years, which may be extended for an additional two (2) years. Each Rehabilitation Job Order and related Purchase Order shall not exceed Sixty Thousand Dollars ($60,000), which is the maximum construction funding amount available for each project. Each Master Construction Agreement shall not exceed One Million Dollars ($1,000,000), excluding New Mexico Gross Receipts Tax in the duration of the four (4) years. Seven (7) Offerors submitted proposals on behalf of the RFP. Following the evaluation of the proposals and based on the decision of the Evaluation Committee, it is in the best Board of County Commissioners (BCC) Page 8 Printed 8/12/2014

9 interest of the County to issue a multi-award to four (4) Contractors. Staff is recommending the award of RFP #39-14-AM, approval of Master Agreements with C.C. Construction, FacilityBUILD, Paragon Construction LLC, and Vision Build, Inc. and approval pursuant to Administrative Resolution No. AR , for the purchase of goods or services, which exceed $300, RFP 39_14_AM Construction Services Agreement-C C Construction Construction Services Agreement-FacilityBuild Inc Construction Services Agreement-Paragon Construction LLC Construction Services Agreement-Vision Build Inc Copy of Copy of FAF Residential Rehabilitation Construction Service On-Call Price- long B. PURCHASING: County-Wide Price Agreement for Inmate/Resident Apparel Motion to approve: 1. Multi-Award of RFB# AB - Inmate/Resident Apparel to Bob Barker and Robinson Textiles. 2. Authorize the County Manager to execute the Price Agreements between the County and Bob Barker and Robinson Textiles. 3. Authorize the County Manager to execute future amendments to the Inmate/Resident Apparel Agreement. On May 10, 2014, the Purchasing Department solicited Request for Bid (RFB) # AB for Inmate/Resident Apparel, consisting of 19 Groups (a total of 181 items), with a closing date of May 29, The basis of award on this bid was to award in whole or by group, whichever was deemed to be in the best interest of the County. Eight (8) bids were received on behalf of the RFB. Following the evaluation of the bids it was determined it is in the County s best interest to issue a multiple award based on the lowest responsive, responsible, bid for each group as follows: Group 1, 2A, 2B, 3, 4, 5, 6, 8, 9 10, 11, 14A, 14B, 15, 16, 17, 18 19A and 19B - Bob Barker; Group 12A, 12B and 13 to Robinson Textiles. The term of each Price Agreement is four (4) years and will establish pricing for inmate/resident apparel for the Metropolitan Detention Center, Juvenile Detention Center, and Department of Substance Abuse and allow the departments to purchase the required apparel on an as needed basis. Apparel will be replaced due to wear and tear as well as damage caused by use. Specifications in the bidding document include a provision to increase/decrease the annual quantities based on the needs of the County. Administrative Resolution No. AR , requires Board approval for the purchase of goods or services, which exceed $150,000. It is anticipated, the value of each of the Price Agreements over Board of County Commissioners (BCC) Page 9 Printed 8/12/2014

10 a four (4) year term will exceed $150,000; therefore, staff requests Board approval to establish a Price Agreements with Bob Barker and Robinson Textiles. RFB AB Bid Summary (DOC) Financial Analysis Form-Purchasing 9. ADOPTION OF ORDINANCE/AMENDMENT TO COUNTY CODE 10. ADOPTION OF RESOLUTION 11. APPROVALS A. BUDGET & BUSINESS IMPROVEMENT: Rio Grande Pool Project Budget Carryover Motion to approve Finance Resolution FR FY14 available Rio Grande Pool Project budget to be carried forward to the same project in FY15. On November 12, 2013 the Bernalillo County Commission approved the Rio Grande Indoor Swimming Pool Rehabilitation Project. Approval of this action will transfer the budget for this project from the Rio Grande Pool Project in FY14 to the same project in FY15 and will allow the construction phase of the project by Weil Construction, Inc. to move forward unimpeded. Completion of this project is expected in February Rio Grande Pool FAF Rio Grande Pool Carryover FR 12. COMMUNICATIONS 13. BOARD AND COMMITTEE APPOINTMENTS A. COUNTY MANAGER: County Planning Commission Appointment Motion to approve the appointment of Irene Serna to the County Planning Commission representing Commission District 2. County Code, Chapter 62, Article II establishes the County Planning Commission. The Commission is comprised of seven members who shall be residents of Bernalillo County but not employees or officers of any municipality or Bernalillo County. The purpose of the Commission is to study County planning matters and ways of protecting and improving the County. The Commission meets monthly to hear applications for zone changes, Special Use Permits, subdivisions and appeals of decisions made by the Zoning Administrator within the unincorporated portion of Bernalillo County outside of the Extraterritorial Jurisdiction. The Commission also hears appeals of administrative decisions related to County ordinances such as those for Impact Fees, Light Pollution, Street Standards Board of County Commissioners (BCC) Page 10 Printed 8/12/2014

11 and Street Naming. Commissioner De La Cruz requests the appointment of Irene Serna to the County Planning Commission representing Commission District 2. This is a three year term expiring on August 12, (See resume attached) Irene Serna Resume B. COUNTY MANAGER: Appointment to Public Safety Advisory Board Motion to approve the appointment of Henry L (Hank) Andrews, Jr. representing District 4 to the Public Safety Advisory Board. In December 2010, the Commission created the Public Safety Advisory Board consisting of eight (8) members: five members whose terms of office shall be for 3 years and is representative of each Commission District, one member representing the County Manager's Office, one member representing the Metropolitan Detention Center (MDC), and one member representing the Department of Substance Abuse Programs (DSAP). The purpose is to monitor the Metropolitan Detention Center (MDC) and the Department of Substance Abuse Programs (DSAP) with the focus on continuum of care and supervision. The Board will provide a system of oversight that is consistent with the County's budget and operational process while incorporating the needs and concerns of the community, the courts, probation and parole and law enforcement. They will also serve as a body to assist with program development, population management, and to establish a system built upon best practices to include: collaboration, use of accurate data, objective admissions criteria and instruments, new or enhanced nonsecure alternatives to detention, case processing reforms, special detention cases, reducing racial disparities and improving conditions of confinement. Commissioner Talbert requests the appointment of Henry L (Hank) Andrews, Jr. to the Public Safety Advisory Board representing the District 4. Henry L. (Hank) Andrews, Jr., is an accomplished aerospace and aviation senior executive with extensive operations, logistics, supply chain, and P&L experience. Hank is the founding member and managing director of XL Scientific, LLC, and concurrently serves as managing director of MannaTech Engineering, LLC. These firms principal areas of investigation include electromagnetic modeling, directed energy systems, radiation effects, embedded systems design, and application development. From 2009 to 2013, Hank was with BBA Aviation, plc. His most recent position was as Vice President for Operations in the Western Region of Aircraft Service International Group (ASIG) with responsibility for operational execution, safety, Board of County Commissioners (BCC) Page 11 Printed 8/12/2014

12 customer relationships, service delivery, and a $100M P&L comprised of nearly 2,000 people at 16 locations. The term is for 3 years expiring August 12, Henry L (Hank) Andrews Jr. Resume C. BOARD OF COUNTY COMMISSIONERS: Public Safety Officers' Memorial Advisory Committee Appointments Motion to approve: 1. The appointments of Debbie King representing Commission District 3 and Jason Katz representing Commission District 2. Nomination of the following: 1. Darrell Lindsey, representing Bernalillo County Fire Department. 2. James & Rita McGrane, representing families who have lost a loved one in the line of duty. 3. Van Eldredge, representing Bernalillo County Sheriff s Department. 4. Detective Christopher Romero by Commissioner Johnson and Mr. Nicholas Bakas by Commissioner Hart Stebbins to represent the Albuquerque Police Department. On June 10, 2014 the Board approved Administrative AR establishing the Public Safety Officers Memorial Advisory Committee to develop recommendations for all public safety officers memorials. The committee was created to honor and for the remembrance of our public safety officers who have given their lives in the line of duty. The memorial shall permanently recognize and commemorate the service, bravery, and sacrifice of all fallen public safety officers and their families and recognizes those law enforcement officers, firefighters or first responders who have made the ultimate sacrifice for our safety served in many public safety departments including Federal, State, and local agencies. In order to reflect that diversity, the Bernalillo County Public Safety Officers Memorial must be created through an inclusive process that solicits and incorporates the input of a broad range of individuals and organizations from all parts of Bernalillo County. The Committee shall exist for a period of one year from the date of appointment or until a recommendation is complete. Terms of appointment shall be for the life of the Committee. Commissioner Stebbins requests the appointment of Debbie King representing District 3. Commissioner De La Cruz requests the appointment of Jason Katz Board of County Commissioners (BCC) Page 12 Printed 8/12/2014

13 representing District 2. Commissioner Johnson nominates the following: Darrell Lindsey, representing Bernalillo County Fire Department; James & Rita McGrane, representing families who have lost a loved one in the line of duty; Van Eldredge and representing Bernalillo County Sheriff s Department. Commissioner Johnson nominates Detective Christopher Romero and Commissioner Stebbins nominates Nicholas S. Bakas to represent the Albuquerque Police Department. Jason Katz Resume (DOC) Nicholas S Bakas Resume (DOC) Darrell Lindsey Bio Van eldredge resume june Christopher Romero resume june DISCUSSION 15. ANNOUNCEMENT OF NEXT COMMISSION MEETING: A. Tuesday, August 26, 2014 Administrative 5:00 p.m., Vincent E. Griego Chambers 16. SIGNING OF OFFICIAL DOCUMENTS 17. ADJOURNMENT OF MEETING Board of County Commissioners (BCC) Page 13 Printed 8/12/2014