SOA BOD Minutes January 22, 2015 Meeting (electronic)

Transcription

1 SOA BOD Minutes January 22, 2015 Meeting (electronic) 1. Introduction of guests: Tilt Meyer 2. Roll Call of Directors Estes, Furbish, Lucier, Buscetto, Vines, Cunningham, Nguyen. Werther and Godshall were absent. A quorum was present. 3. Approve minutes from BOD (Exit meeting.) Moved by Furbish, 2 nd by Buscetto, Det A as a designated SOA unit and vetted as individual. Wheeler would work with Calafell. UAVV. Approve minutes from BOD meeting. Motion by Furbish, 2 nd by Vines, no discussion, UAVV Review General Membership minutes from Las Vegas of General Membership Meeting at 2015 Reunion. 4. Officers Reports: Presidents Report Mid Year Meeting in Las Vegas vs. Biloxi: I received an from Patti at the Orleans who says she has no control or influence over any Boyd Gaming properties other than her two properties in Las Vegas quite enough thank you. We have to make our own deal with the Biloxi property. Our Contract room rate is $36.00 for weekdays in Las Vegas; we were charged $224 last year for donuts and coffee. Our Board Room is included in our L.V. contract at no charge. With 3 directors car pooling and one director drives from Mo. At no cost, the costs are almost exactly the same AAR: Attached is the Western Publishing Quotation for the AAR which also contains Gold coin drawing costs. Completed costs including labor and postage projected to be $ Committee Reports-None 7. Unfinished business 8. New Business SOA Agenda Item Approval of this report format for keeping the recorded minutes of SOA BOD meetings. Furbish moved, Cunningham 2 nd, AUVV

2 SOA Agenda Item : Approval of USM4 5 year Royalty Contract. See attached copy of contract. Pete updated, and Pete will review with Luke and return an update. SOA Agenda Item Approve the following individuals Committee Chair appointments: Membership Committee -Ray Calafell Operation Brightlight Committee John S. Meyer Video History-Dennis Cummings Nominating Committee Chair-Brian Vines Scholarship Committee-Chris McClure System Coordinator-Morris G. Worley Budget and Planning Committee-Pete Buscetto Coordinator Quartermaster Sales-Bob Strange SOA Bylaws Committee-Brian Vines Registration Committee-Ray Frovarp Tally Committee-Mike Keele Fund Raising Chair Committee-Doug Godshall MIA/POW Committee-Mike Taylor Motion to approve by Lucier, 2 nd by Nguyen, no further discussion, AUVV SOA Agenda Item : Approval of requested changes by Bylaws committee to accept revised AAR file B. Report by Bylaws Chair Vines Motion by Lucier; 2 nd by Jimmy, no further discussion, AUVV SOA Agenda Item : Approval of 2015 AAR. File to be reviewed by directors Cunningham and Lucier. See Presidents Report above for further details. Exterior Covers will be discussed prior to printing. Recommend much of the input be decided prior to leaving the SOAR. Vines motion to approve, Cunningham 2 nd, no further discussion AUVV

3 SOA Agenda Item : Approval of Mid-YEAR meeting location or not holding a Mid-Year meeting or hold an electronic Mid-Year Meeting. See Presidents remarks above for further detail. Ty moved to do Mid Year Meeting electronically; Rick 2 nd ; discussion ensued; AUVV, Jimmy abstains. Good of the Order Motsett agreed to be the Chaplain Shot Show update 9. Adjournment D.F. Lucier, Secretary February 1, 2015

4 Special Operations Association Board of Directors MINUTES October 2014 Orleans Hotel/Casino Las Vegas, Nevada CALL TO ORDER: President Meyer: Meeting will now come to order and it will be governed by the SOA By-Laws and Roberts Rules of Order. ROLL CALL: Secretary Lucier BUSINESS MEETING: Secretary s Report: A. Pledge of Allegiance: President Meyer B. Invocation: Director Werther C. Moment of Silence for our Fallen Comrades, POW s/mia s. A. Board of Officers, Directors B. A roll call determined there is a quorum present to conduct business with all Directors present. Secretary Lucier Wave reading of the previous meeting s minutes in the interest of time Treasurer s Report: Treasurer Buscetto presented current financials and indicated that a complete budget report would be presented at the GMM and that the budget going forward would be based upon the previous year s actual expenditures as reported through the Quickbooks accounting system and budget projections would be adjusted based upon other known elements. Election Results Status Report:

5 Chairman Mike Keele 147 envelopes received. Estes was elected President, Furbish was reelected VP, Cunningham was elected Director replacing Dir. Motsett whose term had expired. Reunion Report: Chairman Nguyen introduced the various Committee Chairmen for individual reports. Registration: Ray Frovarp reported that there were 316 preregistration as of in total and 569 or the banquet; more than 50% registered on line, which also can update the database. He reported that new equipment was being used laptops, which were budgeted two years ago. Pete outlined the accounting method and process for online registrations. Nguyen thanked the committee for their work. SOA QM Sales Status Report: Coordinator Strange - see the report; expects to make a profit at SOAR. The QM site is up and running well. Buscetto explained the accounting procedure/method on inventory. Entertainment Committee Status Report: Bill Werther reports on Jim Beam Bourbon tasting is ready to go. Members should be encouraged to attend this world class event. Meet Tony Bandiera (also a life member of SOA). Nguyen reports on the Hoover Dam/China Town. 49 sign ups. Nguyen suggest separate registration on line for trips. Nguyen will suggest new trip ideas for future especially for family members. Estes wanted to have profit/loss idea. Buscetto says they estimate a $300 - $400 profit Motsett reports the Texas Hold em event is on schedule, no investment by SOA; rules have changed for second buy in. Needs a headcount of players for the hotel. Banquet: Nguyen reports that hotel is full; all is fine, but he needs headcount or the hotel. Membership Committee Status Report: Chairman Calafell - See the report. Calafell felt the quality of the membership has increased. The membership dues are for the period in advance, not arrears. Committee questions on database accuracy. Estes asked about net membership numbers. Calafell indicated the net numbers decreased somewhat.

6 Discussion on SOA Membership Directory Meyer indicated that no directory would be published because a previous edition had been lost in foreign countries and electronic environment not totally secure. Suggested a blog site on the Website or a Facebook group or could go to LinkedIn as a group. Unit Consideration: Det A and CIA SAD Ray Calafell - 10 th SFGA Det A mission as stay behind to disrupt an invasion by Soviets. That mission was never carried out. Other missions in Berlin assigned to the Berlin Brigade (an infantry unit). Ray says it would be difficult to vet members of Det A because they were assigned to Berlin Brigade. Ray recommends denial for Det A SOA membership (no records). Doug says they ran successful missions behind enemy lines. Discussion focused on unit criteria and the vetting process. Ray Calafell CIA SAD now called SAC. Dir. Furbush indicated CIA is already on the list. SOA Scholarship Program Status Report: Chairman McClure - see report. McClure to check $100,000 reserve balance requirement for scholarship per minutes. Hetrick suggested a floating reserve balance. McClure suggested update to Annex to accommodate this year s events: service academy and active duty status. Either change the balance requirement or just change by BoD vote. Estes asked for sources of scholarship and was informed that the funds come from raffles, individuals, corporation. Chaplain s Report: Director Werther Thus far members who died in 2014 increased from Werther suggest that the BoD be Ambassadors at SOAR Werther suggested Board members step up and introduce yourselves to younger attendees. Board agreed that we should do this. Family fund is OK. Four family members are coming. The question was asked, how do you handle the funding? Pete indicated that the cost is booked against the Family Fund, which is the appropriate account. Doug Godshall: Godshall gave details on service at Arlington for Cavaiani Executive Session entered into at 1115 hrs by Motion, Seconded, AUVV. End at 1315hrs.

7 Resumed at 1420 hrs Ambassadors Program: Meyer updated the board and indicated the need to expand the program. Special Operations Association Foundation: Vines & Buscetto outlined the slide show and revised according to input SOA Fund Raising Status Report: Chairman Sincere see report. In general, raffle monies devoted to scholarship. 290 people signed up for raffle for 2014 GOLD Coin Raffle. Silent auction is a Glock and those funds go to scholarship. Other various gifts for raffle or silent auction. Buscetto is arranging for two weapons for next year (2015). Terror on Main Street Book: Board decided to store them for one more year and then get rid of them after giving them away or trashing them. Archivist Status: Archivist Cummings indicated that the Archives were reviewed and purged. Digitizing not now necessary. Cummings will catalogue items. Recommends a separate storage for arms, video equipment, archived items, etc. MOTION: Rent, not to exceed the cost of existing storage, a separate storage room for Archives and VHP. Seconded. Amended to include reducing existing space to save money. AUVV. SOA Personal Video History Project Status Report: Chairman Cummings that he is trying to catalogue Sky Raider logs for SOG missions all in Laos. Need to reconstruct team missions. Video History conducted 19 interviews last year. Always open if added materials needed/wanted. Invited board members to get their story done. Also encourage others to participate. Clyde encouraged Spade symposium on Wednesday, materials to be given to Cummings.

8 Shipman status is slowly moving forward, but challenges continue. Shipman to keep the originals and give the interviewee the opportunity to return the release video. Pete suggested a notice to bring video back to SOA. Kavanaugh would do an interview at his home in Riverside, CA. Singlaub to be interviewed on Wed at SOAR. VHP needs some funding for SOA By-Laws Committee Status Report - Chairman Vines SOA Bylaws being reviewed by Texas attorney to determine appropriate verbage of existing bylaws in light of SOAF. Transparency to include updates to Bylaws. SOA SOP S Status Report: Director Vines asked for adoption of Annex I; motion to adopt, second, discussed passed by AUVV. AAR Publication Status Report: Secretary Lucier reiterated format requirements: Georgia, 12 pt, 1 margins, using Word.doc format and announced Nov 15 th is the deadline date for AAR. Resource Committee Status Report: Chairman Godshall Doug will convene a meeting after SOAR to discuss opportunities from outside the SOA. Focus on collaborative effort and suggest various models and structure. Planned giving very important. SOA Tenure Pins discussed AAR/PRP Cover Theme: Young and Old; more non SF guys involved. Valor Awards Status Report: President Emeritus Sincere indicated there is the only one, John McGovern, who will be awarded a Silver Star and presented to his widow. New Policy on Director & Officer Ethics: Treasurer Buscetto, Furbush, and Vines indicated that they will take the SOAF Ethics policy and use as SOA ethics policy referencing the federal Whistleblower policy.

9 SOA Brightlight Status Report Three candidates were funded for full coverage to SOAR JPAC Mike Taylor will give briefing later in the program. General Topics: Discussion on tips for the Orleans staff Nguyen presented a written outline or tips to the Orleans staff, a tradition that Patrick initiated. Discussion focused on difference between what was paid and what Patrick budgeted. Motion was made to accept 2014 recommendations as outlined. It was seconded and there was no further discussion. AUVV Discussion on Pepsi Relationship Nguyen Pepsi and Orleans relationship is in place with no charge to the SOA. Future relationship will be discussed with Godshall. SOAR XXXIX: Suggested the 40th anniversary of fall of Saigon; get Gen Nguyen as key speaker and team sergeants of foreign origins. MYM: Would save money if we didn t gather in Las Vegas; need to team build and bolster interrelationships; geographically more centralized, so perhaps another location. Suggested another Boyd property. Deferred decision for two to three months. SOG 50 th Theme discussed getting more items for auction, toasts at the dinner. Facelift of the stage with big flag with Patriotism theme. Banquet timeline review by Ray Calafell. Three service lines for dinner service this year versus two for last year. FOR THE GOOD OF THE ORDER: President Meyer Motsett mentioned the importance of planned monthly giving Godshall no Vines no Furbish no Lucier No Buscetto no Werther no Estes No Nguyen - no

10 ADJOURNMENT President Meyer There being no further business to conduct at this time, the President adjourns the SOA Board of Directors Annual Conference Meeting at 1041 hrs 19 October 2014 with the announcement that the SOAR XXXVIII Annual Board of Directors was adjourned.

11 SOAR BoD Minutes Present: Meyer, Furbish, Godshall, Nguyen, Motsett, Lucier, Vines; Buscetto arrived at 1523hrs; Werther arrived at Also present: Rick Estes Quorum established. Jim Shields (Chapter 23) re: Cavaiani Situation and Status Associated himself with Barbara Cavaiani. Christianson (from Las Vegas) showed up at the airport in uniform which was wrong, no awards worn were earned total poser. Claims an affiliated 501c3 organization donated $600K to WWP. Jim wants SOA to collaborate with SFA and Chapter 23 on keeping Christianson away from Barbara. Tilt suggests that we talk to Cliff Newman and then Doug will talk to Terry English. Day 1 of the SOAR (Discussion and feedback) Tilt Monday seemed calm for opening day, security desk location resolved. Entertainment night is same as Texas Hold em. Tuesday is the Orleans Mixer for SOAy. Don Kelly, who is wheelchair bound, was delayed by Bell Captain in getting his scooter. The problem is resolved. Tyler good member feedback except for one, which is minor issue with the PRP. Pete: DC Connor from SOG Armory would like to be an honorary member. There is a process in writing. Board could submit for approval before the end of SOAR. Bill: Liquor shortage of donated items, but the outlook is good for correcting the liquor shortage through better controls and inventory practices Rick: don t worry about general meeting Reconvene: at 1500hrs Adjourned at 1600 hrs Reconvened at 1500 hrs on Oct 21, 2014 Present: Meyer, Furbish, Godshall, Nguyen, Lucier, Vines; Werther, Buscetto, Motsett Also present: Rick Estes

12 Quorum established after the role call. Jim Shields: Barbara will look to SOA/SFA or service guidance. Needs SOA Point of Contact for Certificates of Appreciation: Tilt will be the POC Blast and website post about services for Cavaiani Godshall coordinate with SFA Det A CIA SAD presentation by Jim Wheeler and Jimmy S. Two handouts Bargewell and Tobin support Det A unit inclusion into the SOA Vetting is paramount; Jim Wheeler and Jimmy Spoo could be able to be the POC: SF qualified and a team member who was operational. A motion for SOA to honor Det A for eligibility and membership was seconded; UAVV; Jimmy Nguyen abstains. CIA SAD (SIC) consideration for membership in the SOA. Jimmy Wheeler gave a presentation on his background. Only Special Operations Group (SOG) with PMO status, members would be eligible and are not active. Consensus to continue the conversation. POW/MIA need an approach to MIA/POW JPAC- DPMO to improve relationships and make things better. Issues: No racist and offending materials eliminate the issue or we could lose our tax exemption. Conflict between USO event and Texas Hold em. Some of the wives are objecting to the Jim beam tasting. Board will send a letter to admit DC Coldwell as Honorary member of SOA. Adjourn at 1612 hrs. Reconvened at 1132hrs on Call to order by President Meyer A quorum was established; all D&O were present. Executive Session entered into immediately. Reconvened at 0900 hrs on

13 Call to order by President Estes. A quorum was established; Estes, Lucier, Furbish, Cunningham, Godshall, Vines, Buscetto, Werther. Nguyen was late. Berg, McClure, were present. Feedback and discussion $12K+ on SOAMS Sales, suggested a 50 th Anniversary T shirt for web sales. Photographers took over 1200 photos. Feedback on Reunion Furbish: most positive comments across the board on all aspects. Inform Ray and Ronnie regarding Brightlight participants. Registration area only. Hefner call out missed. Cavaiani call out missed. Vines: Entertainment very good kids great, band good. Need improvement. Board be on hand for better. Monitor the script sit and stand. Mic the toasts. Godshall: USO and Poker Tourney overlap need to be separate. Schedule for bulletin board. Store room issue. SPAD was fantastic. Bourbon tasting was a hit. Banquet script to stick to it. Singlaubs were very impressed and over the top happy. McClure: AAR for Cavaiani and Hepher. GMM needs summary that can be used. The printed schedule needs to be more better. Suggest flag protocol as part of the MC duties. Cunningham: USO show was great! Hospitality room redirect from escalators. Accident on the up side stairs. Werther: Schedule needs to be better. Self serve on beer. Closing time should be called by in house duty security. Buscetto: all good cover for the AAR with kids. Transportation for USO. VP for security duty. Bulletin Board and schedules. Nguyen: thanks to all of you. Tribute to Hephner and Cavaiani. Suggests a Vietnamese- American and Hepher appreciation and pay tribute. 68 at the Bourbon tasting. Work on communication with hotel (one voice, one POC). School to get copies of pictures. Estes: Buffet lunch reception by the hotel was nice. Review the concept and look at options. Iron out a better way to have volunteers recognized perhaps at banquet. Keys to store room; three people. Photographers good job. SOA pays $500 plus photo sales of $600 MYM discussion. Pros and cons of the MYM. Vines indicated SOAF should/may be incorporated into MYM. Estes suggested staying on agenda. Electronic bulletin board was suggested. SOA FOUNDATION

14 1 st Thursday and 3 rd Thursday of the month: 1 st is for staff & business (IRS); 3 rd is for official business with an agenda. Call to order: 1025hrs SOA Foundation Call to order Motion by Godshall, seconded by Werther, and passed by UAVV to vote to elect position for position of officers and directors of the SOAF from the SOA hrs Buscetto moved, Cunningham seconded to adjourn. UAVV.