Minutes Mooresville Board of Commissioners April 20, :00 p.m. Mooresville Town Hall

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1 Mooresville 6:00 p.m. Mooresville Town Hall Present: Mayor Miles Atkins. Commissioners Lisa Qualls, David Coble, Mac Herring, Bobby Compton, Thurman Houston, Eddie Dingler and Town Attorney, Stephen P. Gambill. Absent: Town Manager Erskine Smith. Also Present: Carl Robbins, Police Chief; Ryan Rase, Deputy Town Manager Public Services; Curt Deaton, Fire Chief; Deborah Hockett, Finance Director; Dick Poore, Recreation Director; Janet Pope, Town Clerk. Mayor Atkins opened the meeting at 6:00 p.m. Steve Gambill gave the invocation. Mayor Atkins led the Pledge of Allegiance. 1. Najuma Thorpe with the North Carolina League of Municipalities presented a certificate naming the Town of Mooresville the 2015 Hometown Showdown Champion. 2. Adjustments to the Agenda. Action: A motion by Mr. Compton, seconded by Ms. Qualls, to approve the Consent Agenda and the Agenda as presented was unanimously approved. 3. Consent Agenda Items Approved: a. Approved a request from the Recreation Department to amend the PROS Consulting contract for the Recreation Master Plan in the amount of $4,500. The contract originally called for a survey for the Town excluding South Iredell residents who use our services. Recreation thinks a survey split of 70% in Town and 30% from county residents will increase the number of surveys returned to get the 70/30 split they need. This amendment will increase the contract amount from $79,300 to $83,800. (attachment) b. Approved a request from the Recreation Department for a budget amendment in the amount of $28,000 for the purchase of foul ball nets per the agreement with the Spinners organization. (attachment) c. Adopted a resolution authorizing the upset bid process for property owned by the Town and described as tax parcel , consisting of approximately acres and further described as deeded to the Town of Mooresville in Deed Book 1839, Page 1750 and Deed Book 1579, Page 1793 of the Iredell County Registry with such property being located on Bandit Lane. This is based on an offer by Martin Ray Holdings LLC to purchase the property for $305,000. (attachment) d. Approved a request from Public Services to apply for a Duke Energy Water Resources Fund grant in the amount of $100,000 for the design and construction of a bioretention cell at Town Hall. The grant requires no match and will not fully fund the design and construction but anticipate using Stormwater Utility Funds for the remaining cost. e. Awarded a contract to W.K. Dickson & Company Inc. in the amount of $4,500 for the preparation and submittal of the Duke Energy Water Resources Fund grant. f. Approved Amendment 2 to the Ramey Kemp & Associates Inc. contract and a budget amendment in the amount of $75,000 for transportation engineering services. This 1

2 amendment will increase the contract amount from $100,000 to $175,000. This on-call contract is a pass-through contract for completion of TIA s for new development within the Town s zoning jurisdictions. (attachment) g. Approved a request from IT for a contract with CDW Government in the amount of $42,700 to upgrade the Town s existing web filter. This upgrade will allow the Town to take full advantage of a 1GB internet connection from MI-Connection. The vendor is providing a trade-in credit with the return of the old web filter. (attachment) h. Approved a request from IT for a contract with CDW Government in the amount of $30, for the purchase of a Web Application Firewall to replace our current Threat Management Gateway which is no longer supported by the vendor. (attachment) i. Approved a request from the Fire Department to adopt a resolution donating ten (10) surplus Self Contained Breathing Apparatus to the Iredell-Statesville School System Career Academy and Technical School for their fire program. (attachment) j. Approved the Second Amendment to the Interlocal Agreement between the Town of Mooresville, Davidson, Cornelius and Huntersville, North Carolina creating the Lake Norman Regional Transportation Commission. This amendment changes the terms of the Interlocal agreement to being on July l, 2015 and end on June 30, 2020 unless the then current parties shall by majority vote agree to extend its term. (attachment) k. Approved a request from the Traffic Department to award a contract to Adkins Truck Equipment in the amount of $91,476 for the purchase of a 2016 Ford F-450 chassis with a traffic utility body with a mounted hydraulic crane. Funds were approved in the 2015 budget. (attachment) l. Approved a budget amendment in the amount of $100,000 for the 2015 General Obligation Bond issuance cost. (attachment) m. Approved Amendment 1 to the Goodman Construction Company LLC contract in the amount of $5,000 for renovations to the Water Department. This amendment will increase the contract amount from $186, to $191, n. Approved a request from the Street Department to purchase asphalt from Ferebee Corporation in the amount of $36,000 to pave Burtons Barn Road in Harris Village from Harris Farm Road to Forest Glen Road. Funds were approved in the 2015 budget. (attachment) 4. Manager s Report: Mr. Rase reported the Household Hazardous Waste Collection is April 25 at Public Services, Farmers Market on Saturday and summer concerts begin on May Eliminating After Hours Water Service Reconnects. Barry McKinnon, Jeff Warfield, Jessie Colton and John Teague met recently to discuss issues and opportunities in Billing, Collections and Meter Reading. One issue discussed was After Hours water reconnects. There are several concerns: 1. Cost for the resident and the Town. When someone has their water turned off or their meter pulled, they call the Billing Office and pay their overdue balance to have their water service restored. This adds a $50 charge. If they pay between 8 a.m. and 5 p.m. on a work day, a meter technician is dispatched and their service is restored that 2

3 day. However, if they pay on-line and want service restored after regular business hours, the call goes to our On-Call employee. There is a $75 fee for an After Hours call. By using the After Hours service, there is an additional $125 added to their bill. In addition, the current After Hours system does not have a payment verification process. We have had incidents where customers have told us they ve made their payments, we reconnect them and then the following day have to disconnect them because of false information. 2. Personal safety of our staff. There have been instances when staff members have not felt safe doing a reconnect after dark. They receive threats from angry residents and feel at-risk as they work alone to restore water service. 3. Installation and injury risks. Restoring a water service requires working in a confined area which can be difficult even in daylight conditions. Working in the dark creates a higher risk of personal injury and infrastructure damage. Based on the above conditions, Public Utilities Director Barry McKinnon recommends eliminating After-Hours Reconnects: If a delinquent bill is paid after hours via the internet, a work order is generated and the reconnect is completed the next business day during regular business hours. Action: A motion by Mr. Herring, seconded by Mr. Houston, to eliminate after hours water service reconnects was unanimously approved. 6. Renaming Summer Street to Summers Street. Presenter: Commissioner Mac Herring Staff information: Survey Map Summer Street to present No Summers Street 3. Public Works checked Town records No Summers Street 4. Lisa Carver requested checking the 1938 and 1939 minutes were checked from 1936 to 1940 No mention or renaming of Summer Street Parcels on Summer Street 14 residents, 2 Town properties 6. Iredell County GIS Addressing Coordinator Barry Whitesides: Regarding this matter, all plats I could find showing this street (PB 4-29, 29A, 29B, 29C, 29D, PB , and PB 61-55) all show a singular spelling for this road name. I d stick with the plats- primarily because these are recorded records of fact that have been through a certain process to attain their status in our society. One thing to keep in mind though is that if people live on the street and are addressed to it, you are effectively changing their address and I can honestly vouch that it is a rare person that does not mind an address change. Another thing is that I need to approve the road name also to insure there won t be a duplicated or dangerously similar road name. Action: Discussion only. 7. Refinancing of Mooresville Public Facilities Corporation Installment Financing for MI-Connection. 3

4 A. Consider adopting a resolution of the of the Town of Mooresville approving an amendment to the Installment Purchase Contract with the Mooresville Public Facilities Corporation and related matters. (attachment) B. Consider adopting a resolution authorizing the execution, delivery and sale of refunding limited obligation bonds, Series 2015, in an amendment to an installment financing contract between Mooresville Public Facilities Corporation and the Town of Mooresville and approving the form and substance and authorizing the execution and delivery of certain documents and instruments necessary to carry out the financing. (attachment) C. Consider the Escrow Agreement between the Town of Mooresville and U.S. Bank National Association for the Mooresville 2007 COPS. (attachment) D. Consider Amendment Number One to the Installment Financing Contract dated December 1, 2007 between the Mooresville Public Facilities Corporation and the Town of Mooresville. (attachment) Action: A motion by Mr. Herring, seconded by Mr. Coble, to adopt and approve the following documents was unanimously approved. 1. Resolution approving an amendment to the Installment Purchase Contract with the Mooresville Public Facilities Corporation and related matters. 2. Resolution authorizing the execution, delivery and sale of refunding limited obligation bonds, Series 2015, in an amendment to an installment financing contract between Mooresville Public Facilities Corporation and the Town of Mooresville and approving the form and substance and authorizing the execution and delivery of certain documents and instruments necessary to carry out the financing. 3. Escrow Agreement between the Town of Mooresville and U.S. Bank National Association for the Mooresville 2007 COPS. 4. Amendment Number One to the Installment Financing Contract dated December 2, 2007 between the Mooresville Public Facilities Corporation and the Town of Mooresville. (attachment) 8. Closed Session G.S A. Economic Development G.S (a)(4) B. Property Acquisition G.S (a)(5) Edna Mayhew Beaver 235 East Catawba Avenue Jettie Knox 539 North Church Street Alfred W. Caldwell Estate 258 Bolivia Lane Jennie Mae Farrer 144 Mackey Street C. Consult with Attorney G.S (a)(3) Action: A motion by Mr. Houston, seconded by Mr. Compton, to go into closed session for economic development, property acquisition and consult with attorney was unanimously approved. 4

5 MINUTES FOR THE CLOSED SESSION HAVE BEEN RECORDED AND SEALED UNTIL PUBLIC INSPECTION WILL NO LONGER FRUSTRATE THE PURPOSE OF THE CLOSED SESSION. 9. Following the closed session, the Board returned to open session. Action: A motion by Mr. Coble, seconded by Mr. Herring, to approve an Economic Incentive Agreement for Project Decker based on a minimum investment of between $3 million to $6 million in the amount of $27,840 per year for five years for a total incentive of $139,200 provided that such investment is made no later than December 31, 2017 was unanimously approved. The incentive grant will be prorated based on the actual amount invested. Action: A motion by Mr. Compton, seconded by Mr. Herring, to adjourn the meeting was unanimously approved. The meeting adjourned at 7:48 p.m. Janet Pope Town Clerk Miles Atkins Mayor 5