TOWN OF FARMINGTON, CT OFFICE OF THE TOWN MANAGER REGULAR TOWN COUNCIL MEETING AGENDA

Transcription

1 TOWN OF FARMINGTON, CT OFFICE OF THE TOWN MANAGER REGULAR TOWN COUNCIL MEETING December 9, 2014, Page 1 DATE: December 9, 2014 (Council Members are asked to call the Town Manager s Office if they are unable to attend the meeting.) TIME: PLACE: 7:00 P.M. Council Chambers AGENDA A. Call to Order B. Pledge of Allegiance C. Presentations and Recognitions 1. Proclamation State Champion Farmington High School Girls Volleyball Team 2. Proclamation Eagle Scout Cal Green D. Public Hearing None E. New Items F. Public Comments Anyone from the audience who wishes to address the Town Council may do so at this time G. Reading of Minutes 1. November 10, 2014 Regular Town Council Meeting H. Reading of Communications and Written Appeals None I. Report of Committees 1. UCONN Committee(s) 2. Land Acquisition Committee 3. Green Efforts Committee 4. Joint Town of Farmington/City of Hartford Committee 5. Bicycle Advisory Committee 6. Future Public/Private Land Development Initiatives Committee 7. Web Page Sub-Committee

2 J. Report of the Council Chair and Liaisons 1. Chair Report 2. Board of Education Liaison Report 3. Unionville Village Improvement Association Liaison Report 4. Town Plan and Zoning Liaison Report 5. Water Pollution Control Authority Report 6. Economic Development Commission Liaison Report 7. Human Relations Commission Report 8. Chamber of Commerce Report 9. Other Liaison Reports K. Report of the Town Manager Social Services Holiday Programming December 9, 2014, Page 2 L. Appointments 1. Plainville Area Cable TV Advisory Council (Erickson) (R) 2. Plainville Area Cable TV Advisory Council (Landry) (R) 3. North Central Regional Mental Health Board, Inc. (Wienke) (R) 4. North Central Regional Mental Health Board, Inc. (Parady) 5. Human Relations Commission (Chakraborty) (R) 6. Farmington Valley Health District (Jones) (D) 7. Green Efforts Committee BOE Rep 8. Housing Authority (Cowdry) (R) 9. Housing Authority (Pagano) (U) 10. Building Code Board of Appeals (Schadler) (R) 11. Water Pollution Control Authority (McGrane) (U) 12. Unionville Historic District and Properties Commission Alternate (Hoffman) (R) 13. Metropolitan District Commission (ex-officio Member) 14. Justice of the Peace (Quigley) 15. Tourism Central Region District (Bremkamp) 16. Greater Hartford Transit District (Eagen) 17. Conservation and Inland Wetlands Commission (Houf) (R) M. Old Business. None N. New Business 1. To approve the Strategic Planning Committee Resolution. 2. To approve the Town of Farmington Strategic Plan. 3. To award Bid #214 HVAC Modifications to Town Clerk Vault to Advanced Mechanical Services, LLC of Farmington, Connecticut at a cost of $50, To award Bid #209 Server Virtualization Project to Consolidated Computing, Inc. (Bid #8) of Easton, Connecticut at a cost of $275,

3 December 9, 2014, Page 3 5. To extend the agreement between the Town of Farmington and Waste Material Trucking Company, Inc. for a two year period ending June 30, To approve an OPM Regional Performance Incentive Program Resolution. 7. To approve a resolution to accept new towns into the Capital Region Council of Governments (CRCOG) Metropolitan Planning Organization (MPO). 8. To accept Country Club Drive as a Town Road, from the intersection of Town Farm Road a distance of approximately 693 Feet to its existing terminus. 9. To approve property tax refunds. O. Executive Session To discuss matters concerning the sale or acquisition of real property.

4 PROCLAMATION December 9, 2014, Page 4 WHEREAS, in 2014 the Farmington High School Girls Volleyball Team also known as The Farmington Indians finished the season with an overall record of 24-1, and won the Class L State Volleyball Championship, and WHEREAS, under the leadership and guidance of Head Coach Laura Arena, and Assistant Coaches Juliette Givens and Jim Barone, the Team competed in the finals at Glastonbury High School against defending State Champions RHAM High School, where the Team rallied from two sets behind to win the match with a score of Farmington 3 and RHAM 2, and WHEREAS, the Farmington High School Girls Volleyball Team won the 2014 State Championship and brought Farmington High School its first state title for volleyball in 35 years, and WHEREAS, the Farmington Town Council recognizes the Farmington High School Girls Volleyball Team captains Abby Arena, Sophie Borg and Devon Michaelis, and team members Angie Bazzano, Megan Gombatz, Rachel Gombatz, Linna Jalinskas, Sarah Lipinski, Abby Wollenburg, Annika Anderson, Laura Roman, Cheray Saunders, Caroline Cullen, Danielle Gan, Erica Raus, Mary Schoenherr and Ali Troup for the accomplishments they demonstrated over the past several months and for their hard work, dedication, perseverance and love of the sport of volleyball, and WHEREAS, after several months of dedication, team work, and fun for a very talented volleyball team and their coaches, the Farmington High School Girls Volleyball season came to a remarkable end. NOW, THEREFORE, BE IT RESOLVED that the Farmington Town Council, in recognition of the accomplishment of the Farmington High School Girls Volleyball Team, hereby proclaims December 10, 2014 as Farmington High School Girls Volleyball Team Day. Dated at Farmington, Connecticut this 9 th day of December Nancy Nickerson, Chair Farmington Town Council

5 PROCLAMATION December 9, 2014, Page 5 WHEREAS, the Boy Scouts of America help train the youth of our community with skills that will serve them well in the future, and WHEREAS, many of our youth participate in activities of the Boy Scouts of America which benefit our community, and WHEREAS, one of the crowning achievements of Boy Scouting is the attainment of the rank of Eagle Scout, and WHEREAS, Cal Green from Troop 170 Boy Scouts of America recently completed the requirements for Eagle Scout, and WHEREAS, Cal s project involved the construction of new yardage markers at the Westwoods Golf Course Driving Range, and WHEREAS, Cal worked with representatives of the Westwoods Golf Course, and was able to construct and install new yardage markers, to coordinate the donations of needed materials, and volunteer labor, and WHEREAS, as a result of Cal's work the experience for the users of the Westwoods Golf Course and the residents of the Town of Farmington will be enriched and enhanced. NOW, THEREFORE, BE IT RESOLVED that on behalf of the Farmington Town Council we hereby extend to Eagle Scout Cal Green our best wishes and we hereby proclaim December 11, 2014 as Cal Green Day in Farmington, and We hereby congratulate Cal Green for the dedication and perseverance that he demonstrated in this effort. Dated at Farmington, Connecticut this 9 th day of December Nancy Nickerson, Chair Farmington Town Council

6 December 9, 2014, Page 6 MOTION: Agenda Item K Town Manager s Report Social Services Holiday Programming Social Services Holiday Programming Community Services has been busy organizing their holiday events. On November 22 nd the Police Department hosted a S.W.A.T. Stuff With All Trimmings event to collect food for individuals and families for Thanksgiving. Throughout Thanksgiving week sponsors dropped off baskets for larger families that were sponsored for the holiday. Between both programs, the Town provided the fixings for a holiday celebration for 197 families. A special thank you goes out to the Farmington Community Services staff, the Police Department, Stop & Shop, and the Farmington High School cheerleaders. Thanks also to our businesses and individual sponsors. On Thanksgiving Day Social Services hosted the Town s Annual Thanksgiving Day Gathering which was a true success. Approximately 127 meals were served between those in attendance and home delivered meals. The focus changed slightly because of the snow this year we delivered over 30 meals. The day could not have happened without the full support of the volunteers and community! This event has become a tradition for many families to attend and volunteer. A majority of the volunteers consider this a yearly commitment. Plans are underway for the December Holiday Basket & Gift Drive. On Saturday, December 20 th we will be doing our basket drive at Stop & Shop and Highland Park Market with Tunxis Hose and Farmington Fire.

7 December 9, 2014, Page 7 MOTION: Agenda Item L-1 That be appointed to the Plainville Area Cable TV Advisory Council to fill the balance of a two-year term beginning immediately and ending June 30, (Erickson) (R) MOTION: Agenda Item L-2 That be appointed to the Plainville Area Cable TV Advisory Council to fill the balance of a two-year term beginning immediately and ending June 30, (Landry)(R) MOTION: Agenda Item L-3 That be appointed to the North Central Regional Mental Health Board, Inc. to fill the balance of a two-year term beginning immediately and ending September 30, 2015.(Wienke)(R) MOTION: Agenda Item L-4 That be appointed to the North Central Regional Mental Health Board, Inc. to fill the balance of a two-year term beginning immediately and ending September 30, 2015.(Parady) MOTION: Agenda Item L-5 That be appointed to the Human Relations Commission to fill the balance of a two-year term beginning immediately and ending June 30, (Chakraborty)(R) MOTION: Agenda Item L-6 That be appointed to the Farmington Valley Health District for the balance of a three-year term beginning immediately and ending December 31, (Jones)(D) MOTION: Agenda Item L-7 That be appointed as a BOE Representative to the Joint Green Efforts Committee beginning immediately for an indefinite term. MOTION: Agenda Item L-8 That be appointed to the Housing Authority to fill the balance of a five-year term beginning immediately and ending September (Cowdry)(R) MOTION: Agenda Item L-9 That be appointed to the Housing Authority to fill the balance of a five-year term beginning immediately and ending September (Pagano)(U)

8 December 9, 2014, Page 8 MOTION: Agenda Item L-10 That be appointed to the Building Code Board of Appeals to fill the balance of a five-year term beginning immediately and ending September (Schadler)(R) MOTION: Agenda Item L-11 That be appointed to the Water Pollution Control Authority to fill the balance of a five-year term beginning immediately and ending September 30, 2019.(McGrane)(U) MOTION: Agenda Item L-12 That be appointed to the Unionville Historic District and Properties Commission as an Alternate to fill the balance of a five-year term beginning immediately and ending September 30, (Hoffman)(R) MOTION: Agenda Item L-13 That be appointed as an ex-officio Commissioner to the Metropolitan District Commission beginning immediately for an indefinite term. MOTION: Agenda Item L-14 That be appointed as a Justice of the Peace beginning immediately and ending January 2, 2017 (Quigley). MOTION: Agenda Item L-15 That be appointed to the Tourism Central Regional District to fill the balance of a three year term beginning immediately and ending June 30, 2017 (Bremkamp). MOTION: Agenda Item L-16 That be appointed to the Greater Hartford Transit District to fill the balance of a four-year term beginning immediately and ending June 30, 2018 (Eagen). MOTION: Agenda Item L-17 That be appointed to the Conservation and Inland Wetlands Commission to fill the balance of a four-year term beginning immediately and ending September 30, (Houf) (R)

9 December 9, 2014, Page 9 MOTION: Agenda Item N-1 To approve the following Strategic Planning Committee Resolution. Resolution Based on the 2014 Pert Group survey of Farmington residents, the Strategic Planning Committee recommends that the Town Council adopt the attached Town of Farmington Strategic Plan and that the following points should be reflected upon when reviewing and establishing goals for the Town: 1. The 2014 Pert Group survey of Farmington residents evaluated town services. The results of the survey were extremely positive. Town residents rate the Town of Farmington and life in Town very positively. 2. Survey results indicate that the policy direction that the Town has taken since 2005 (last survey date) is supported by the public and that the Town of Farmington Strategic Plan is in conformance with the values and desires of the community. 3. The Town Council should preserve the current service level and program offering in both the municipal and the school sectors. Survey results rank high satisfaction with this level of service and dropping below this standard is not recommended; And that the following action items should be considered: 1. Efforts should be made to increase awareness related to the town s Social Services offerings, despite its positive survey ratings. Additional means of communicating to the residents what this department has to offer is recommended. 2. Significant percentages (76%) of surveyed residents feel that the Town should increase walk-ability and bike-ability through new sidewalks and bike lanes. Review and study of this result is recommended for possible future action. 3. Development Initiatives should continue in Unionville Center and near the UCONN Health Center. The Town should also begin to develop plans in the Farmington Center Corridor. 4. Efforts should be made to communicate the positive message and increase awareness of the school system.

10 December 9, 2014, Page 10 NOTE: At the February 11, 2014 Town Council meeting the Town Council appointed a Strategic Planning Committee whose charge was to facilitate a citizen survey opinion poll and to update the Town of Farmington s Strategic Plan for Town Council consideration. The Committee has finished its work. A citizen survey poll was completed and the Committee has recommended the following changes to the Town s Strategic Plan. The changes are: Goal 2.4 Desired Outcomes: Seek innovative solutions to mitigate traffic problems including public transportation. Goal 2.5 Desired Outcomes: Ensure that roads and sidewalks are maintained at a high level of quality and accessible to all its residents. Goal 2.7 Desired Outcomes: Promote the active and passive use of town land for recreational purposes and provide access. Goal 5.9 (NEW) Desired Outcome: Affirm that the ADA accessibility standard is the minimum standard and the town will strive to exceed that standard. Goal 6.6 (NEW) Desired Outcome: Town Council to address the ease of access to the Town s recreational facilities. In addition to the recommended changes included in the Strategic Plan document, the Committee approved a resolution which affirms the three key findings of the report. The Committee also recommends that the Town Council consider four specific action items when establishing new goals for the Town Council. Council members Nickerson and Trimble, who are members of the Strategic Planning Committee, will be available to answer any questions that the Town Council may have.

11 December 9, 2014, Page 11 MOTION: Agenda Item N-2 To approve the attached Town of Farmington Strategic Plan. NOTE: I have updated the Town of Farmington Strategic Plan to reflect the results of the Town-wide survey conducted by the PERT group and the recommendations of the Strategic Planning Committee, as discussed in the previous motion. I have also made various modifications. Attached please find two strategic planning documents. The first is a tracking document that should be read using the key below. The second is a clean copy of the Strategic Plan that integrates these changes. Strategic Plan Tracking Key: Red Text Blue Text Orange Text Green Text Purple Text I recommend the deletion of this goal as it has been completed. I recommend the modification of an existing goal. New additions to the Strategic Plan. These additions were recommended by the Strategic Planning Committee, the Town-wide Survey, a Town Council Member, or the Town Manager. I recommend that the Town Council review the goal. I recommend no change to the goal. Attachments

12 December 9, 2014, Page 12 MOTION: Agenda Item N-3 To award Bid #214 HVAC Modifications to Town Clerk Vault to Advanced Mechanical Services, LLC of Farmington, Connecticut at a cost of $50, NOTE: The Contract consists of providing all labor, equipment and materials necessary to install a new dehumidification system for the Records Vault in the Town Clerk s office. Advanced Mechanical Services, LLC submitted the lowest bid and has been recommended based upon a review of their qualifications. The estimated value of this contract is $50, The funding for this project is available through the Ameresco Energy Performance Contract Rebate. Town staff will be available at the Town Council meeting to answer any questions. Attachment

13 December 9, 2014, Page 13 MOTION: Agenda Item N-4 To award Bid # 209 Server Virtualization Project to Consolidated Computing, Inc. (Bid #8) of Easton, Connecticut at a cost of $275, NOTE: This bid is to contract with a qualified vendor to provide infrastructure and implementation services to transition Intel based hardware systems to a VMware based server platform. In the FY14/15 Capital Improvement Budget funds were included to undertake a joint project between the Town and the Board of Education to virtualize the servers at Town Hall. Staff from both organizations solicited bids during the fall of Twelve bids, including multiple bids by one vendor, were received and reviewed by staff. Based upon their review, which included interviews of prospective vendors, staff determined that five proposals did not meet the bid requirements. Of the remaining seven proposals, staff felt that Consolidated Computing, Inc. s Bid #8 was best suited for this project and is therefore recommended for contract award. This project includes hardware and software to virtualize Town and Board of Education servers. Virtualizing the servers will reduce the number of physical servers in environments, reducing power and cooling costs for both data centers. Project includes 4 host servers, 2 SAN arrays (shared storage for host servers), and software to manage virtual environment. Project includes installation and configuration of servers, network, and replication between Town Hall data center and High School Data Center to provide redundancy in the event of hardware failures. Town staff will be available at the Town Council meeting to answer any questions. Attachment

14 December 9, 2014, Page 14 MOTION: Agenda Item N-5 To extend the agreement between the Town of Farmington and Waste Material Trucking Company, Inc. for a two year period ending June 30, NOTE: The Town currently has an agreement in place with Waste Material Trucking Company, Inc. (WMTC) for the curbside collection of trash and recyclables and for the curbside collection of bulky waste twice a year. The contract was initially for a five year period commencing on July 1, 2008 and ending on June 30, In December of 2011 the Town Council agreed to extend the contract with WMTC for two additional years, until June 30, In recent discussions with the owner of WMTC, he has expressed a desire to extend the current contract with the Town in exchange for no cost increases. Staff has reviewed this request and has agreed that it is reasonable in light of the changes that have been made to the contract over recent years. However the existing contract with WMTC does not provide for an extension beyond June 30, As result, we cannot agree to an extension without Town Council approval. Staff will be at the meeting to answer any questions that Council Members may have regarding this request.

15 December 9, 2014, Page 15 MOTION: Agenda Item N-6 To approve the following OPM Regional Performance Incentive Program Resolution: Resolution WHEREAS, Section 4-124s as amended by Section 251 and 253 of Public Act passed by the Connecticut General Assembly provides statewide incentive grants to regional planning organizations for projects that involve shared services; and WHEREAS, the Capitol Region Council of Governments is acting as a convener and facilitator of service sharing projects around the CRCOG region; and WHEREAS, on November 12, 2014 the Policy Board of CRCOG passed a resolution authorizing development and submittal of an application package to the State Office of Policy and Management for funding under the Regional Performance Incentive Grant Program, on behalf of the Council s member municipalities, and municipalities of other regions, which are participating in Council initiatives; and WHEREAS, the Chief Elected Officials and municipal staff of the Capitol Region have developed a list of service sharing project proposals that will be included in this application package, to the benefit of individual municipalities and the region as a whole; and WHEREAS, the Town of Farmington has expressed an interest in taking part in the project proposal(s) entitled Regional Computer Forensics Laboratory. Now, Therefore Be It Resolved that the Farmington Town Council does hereby endorse the above referenced Regional Performance Incentive Program project proposal and authorizes the Town Manager to sign all necessary agreements and take all necessary actions to allow for the Town s participation in this program. NOTE: Regional Computer Forensics Laboratory (estimated $250,000) Working with the Capitol Region Chiefs of Police Association, CRCOG would further the concept of a regional forensics laboratory dedicated to computer crimes. With increases in computer crimes (such as online fraud, financial crimes, digital production and dissemination of child pornography, online predators seeking child victims, stalking, harassment, and threatening) there is an overload at the State Laboratory and municipalities are often doing this work on their own. The regional lab has been established using space donated by Cox Communications in Manchester. This project would provide additional equipment, software licenses and training. Participating municipalities would assign investigators to the lab that in turn would receive and maintain the training necessary to successfully resolve these complex investigations for their agencies.

16 December 9, 2014, Page 16 MOTION: Agenda Item N-7 To approve the following resolution to accept new towns into the Capitol Region Council of Governments (CRCOG) Metropolitan Planning Organization (MPO). Resolution WHEREAS, the towns of Berlin, Columbia, Coventry, Mansfield, New Britain, Plainville, Southington, Stafford and Willington, have voted to join the Capitol Region Council of Governments (CRCOG) Metropolitan Planning Organization (MPO); and WHEREAS, the MPO for the Capitol Region will govern the allocation of federal transportation funding within the Region; and WHEREAS, the Federal 23 CFR , Metropolitan Planning Organization (MPO) Designation and Redesignation Process requires that units of general purpose local government vote in favor of MPO Redesignation in order for such redesignation to take effect; and NOW THEREFORE, BE IT RESOLVED, that the Farmington Town Council hereby votes to accept the towns of Berlin, Columbia, Coventry, Mansfield, New Britain, Plainville, Southington, Stafford and Willington, in part or in whole, into the CRCOG MPO. Dated at Farmington, Connecticut this 9 th day of December NOTE: In every urbanized area in the United States, a Metropolitan Planning Organization (MPO) is designated to conduct regional transportation planning and to select federally funded projects. CRCOG is the designated MPO for the Capitol Region and approves projects such as bus purchases, bicycle and pedestrian improvements, and road and infrastructure improvements. Berlin, Columbia, Coventry, Mansfield, New Britain, Plainville, Southington, Stafford and Willington have recently joined CRCOG as a result of restructuring amongst the state s regional planning organizations. As new members of CRCOG, these eight towns must also be officially incorporated into the CRCOG MPO in order to have access to the federal funds granted to the MPO. CRCOG has asked member towns, such as Farmington, to pass a resolution to accept these new towns into the MPO. Once these resolutions are passed, the Governor must approve the change to complete the re-designation process.

17 December 9, 2014, Page 17 MOTION: Agenda Item N-8 To accept Country Club Drive as a Town Road, from the intersection of Town Farm Road a distance of approximately 693 Feet to its existing terminus. NOTE: The Town Plan and Zoning Commission approved this subdivision as a Town road. The developer, Coccomo Brothers, completed the public improvements including 693 linear feet of roadway, 1,654 linear feet of drainage pipes, 1,310 linear feet of sidewalk, and 2 streetlights. These public improvements were reviewed and approved by Town Staff, and the developer is requesting the Town Council approve this extension as a Town road. The Town is holding a maintenance bond for one year from date of acceptance.

18 December 9, 2014, Page 18 MOTION: Agenda Item N-9 To approve the following property tax refunds. NAME REASON AMOUNT 1)Beverly Annello Excess payment $2, )Ari Fleet LT Excess payment $1, )Caroline Dipietro Excess payment $ )Financial Ser Veh Trust Excess payment $1, )Robert or Marlene Excess payment $14.76 Gleason 6)Ross Griswold Excess payment $ )L & R Hoehne Excess payment $ )Honda Lease Trust Excess payment $ )Sonya Jordan Excess payment $ )Robert Lane or Avis Excess payment $10.58 Turner 11)Antonio Marinaro Excess payment $ )Janet McCallum Excess payment $ )Gratien Meda Excess payment $ )John Smachetti Excess payment $ )Toyota Motor Credit Excess payment $ Total: $8,023.97

19 December 9, 2014, Page 19 MOTION: Agenda Item O Executive Session To discuss matters concerning the sale or acquisition of real property. To adjourn the meeting to executive session as permitted by Connecticut General Statutes Section (a) for the following purposes as allowed by Section 1-200(6), that is Discussion of the selection of a site or the lease, sale, or purchase of real estate by a political subdivision of the state when publicity regarding such site, lease, sale, purchase or construction would cause a likelihood of increased price until such time as all of the property has been acquired or all proceedings or transactions concerning same have been terminated or abandoned; That attendance in the Executive Session shall be limited to: Members of the Town Council Town Manager NOTE: Approval of this motion shall be by 2/3 vote.