MARIANNA CITY COMMISSION REGULAR MEETING JULY 6, :00 P.M. Mayor Hamilton gave the invocation and led the Pledge of Allegiance.

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1 MARIANNA CITY COMMISSION REGULAR MEETING JULY 6, :00 P.M. The Marianna City Commission met on the above date and time. Mayor Hamilton called the meeting to order. Jackie Bradley called the roll. Members present were: Mayor Kenneth Hamilton, Travis Ephriam, John Roberts and Rico Williams. Commissioner Allen Ward was absent. Mayor Hamilton gave the invocation and led the Pledge of Allegiance. Commission voted unanimously to return Item 5 Approval of Agenda (Additions or Deletions) ahead of the public forum. Commission voted unanimously to add the following items to the agenda: Item 7-E Patrick Bell, City of Marianna Lobbyist Item 10-O Clinton & Green Street Resurface Project Change Order #3. Item 10-P Water Supply Restoration Grant Contract At this time Mayor Hamilton opened the public forum. Members of the audience were given an opportunity to address the Commission on any subject not on the agenda. Leon Kelly, Commander of the local chapter of the Disabled American Veteran, introduced their pastor Enoch Williams. Mr. Williams talked about the many things the organization does for the veterans in our area. He asked the Commission if the City could make a monetary donation to the organizations. Commission voted unanimously to add the Disabled American Veterans to the list of charitable causes that the City supports and donate $ annually. Mr. and Mrs. Joe Wilson of 2819 Borden Street asked the Commission to abandon the alley way behind their home on Glenn Street. After a brief discussion the Commission directed staff to contact the Wilson s neighbors and bring back to the Commission at a later time. Commission voted unanimously to adopt the minutes for the June 6 th, 2017, with the correction of who seconded the motion for mayor pro tem from Hamilton to Ward. Melinda Gay, Administrator, Marianna Health and Rehabilitation Center, reported that the Center was doing well financially. The Agency for Health Care inspectors performed an

2 inspection of the Center and it was an excellent survey. The doorways at the addition will have to be redone as they currently do not meet building codes. Signage inside the Center is dated and needs to be updated. New positions for the addition will be discussed during the budget process. The census for May 2017 was 84%. At this time Mayor Hamilton recognized Officer James Webb, of the Marianna Police Department as the employee of the quarter. Carrie Rickman was the Marianna Health and Rehabilitation Center employee of the quarter. Ms. Rickman was not present. At this time Mayor Hamilton recognized the following employees for their years of service: Nikki Mayberry 5 years City of Marianna Tara Peterson 5 years Marianna Health and Rehabilitation Center Nikita McDougald 5 years Marianna Health and Rehabilitation Center Alice Johnson 5 years Marianna Health and Rehabilitation Center Travis Hamilton 5 years Marianna Health and Rehabilitation Center Skyler Sims 5 years Marianna Health and Rehabilitation Center Priscilla Godwin 10 years Marianna Health and Rehabilitation Center Rick Pettis, of David H. Melvin, Inc., appeared before the Commission to give a status report on the Chipola College storm water project. The project started in 2013 and the original plan was to increase the size of the pond and use the storm water for irrigation purposes. Northwest Florida Water Management District (NWFWMD) approved the plan, but during review decided the pond needed to be larger. NWFWMD will contribute approximately $700,000 and FEMA will contribute approximately $400,000 towards the cost of the revised project. Mr. Patrick Bell, lobbyist for the City of Marianna, was present to discuss the most recent legislative session. Municipal Development staff has requested bids for the removal of dilapidated structures and cleanup of nine nuisance properties from the list. Only two bids were received as follows: Williams Dozier Service $ 17,500 Ducky Johnson House Movers, Inc. $127,096 The business with the lowest bid failed to bid on all properties listed in the ad and neglected to include licensing and insurance information required in the Invitation to Bid. Since the bid opening at least one house has been cleaned up and will be removed from the list. Staff recommends rejecting all bids and authorizing the city manager to negotiate with Ducky Johnson House Movers, Inc. on the price of removal of the structures.

3 Commission voted unanimously to reject both bids and authorize the city manager to negotiate with both companies provide Williams Dozier Service provides proof of licensing and insurance. The City of Marianna was approved for a grant / loan thru FDEP to construct a water line between the City and Sunland Water Systems, due to dieldrin being found in the water. FDEP supported the extension of water into Dogwood Heights as a part of the project and approved a change order to accomplish the construction. Due to the additional work for Dogwood Heights, additional time is needed to complete the work prior to closing the project and the annual payments coming due. This amendment will extend the time of completion for the project. Commission voted unanimously to approve Amendment #2 of the Sunland Water Connect SRF and authorize the city to execute the amendment. The City of Marianna was approved for a grant for Penn Avenue water project through the State Legislature which was administered by FDEP-SRF. The project is complete and in the process of closeout. The original grant had allowed $86,300 for technical services. All of the funds were not used and FDEP-SRF is allowing the City to amend the grant agreement to move $13,800 for technical services to construction cost. The amendment will also extend the grant agreement to December 31, 2017 to allow for the funds to be moved and closed out. Commission voted unanimously to approve amendment #2 of the Penn Avenue water project and authorize the City to execute the amendment. The City Commission approved the budget for Public Works, Water Wastewater Department with a capital improvement to replace the belt press building at the treatment plant. The approved budgeted amount is $60,000. The City requested bids and received only one, which was from Southern Triad Construction for $99,600. The amount is $40,000 over the budgeted amount. Commission voted unanimously to reject the sole bid by Southern Triad Construction and seek other alternatives. The Public Works Department obtained quotes for a generator to supply auxiliary backup power at water well #6. The scope of work includes the purchase and installation of a natural gas powered 125KW emergency back-up generator at Well #6 located on 9 th Avenue across from Chipola College. Cowart Electrical & Industrial Contractors, Inc., is the low bidder and has previously supplied the City with Cummins standby generators for Well #5, Well #1, Family Dollar, Davis Field Lift Station and Riverview Lift Station in the past. This is not a budgeted item and funds will be taken from leachate disposal line item. Quotes were obtained as follows:

4 Cowart Electrical & Industrial Contractors, Inc. $48, Davis Industrial Electric, Inc. $53, Cummins Power South $52, Commission voted unanimously to accept the low bid of $48,100 from Cowart Electrical & Industrial Contractors, Inc., for the purchase of a natural gas powered 125KW emergency backup generator for Well #6 located on 9 th Avenue across from Chipola College. The City of Marianna was approved for a grant through NWFWMD for $671,340 to construct a storm water retention / re-use facility on Chipola College property. The project required additional funding which is anticipated to come from FEMA. Until the additional funding is in place the project cannot move forward. The deadline for the use of funds provided by NWFWMD will soon expire and to preserve those funds an extension of the original NWFWMD grant needs to be extended. The NWFWMD has provided Amendment #2 to the City for consideration which will extend the grant agreement to September Commission voted unanimously to approve Amendment #2 of the Chipola College storm water re-use project and authorize the City to execute the amendment. The Public Works Department is requesting to purchase a boom cutter to be utilized at the Marianna Airport/Industrial Park to mow banks, fence lines, road shoulders, low hanging limbs and brush, etc. The cutter will be attached to our year 2000 Bobcat front loader. This is a budgeted item as $10,000 has been set aside in the adopted FBO/Industrial Park budget. A one year warranty which excludes blades and hoses is provided. Three (3) quotes have been obtained as follows: Beard Equipment Co. (Panama City) $7, Rental Inc. $7, Spartan Equipment $8, Commission voted unanimously to authorize approval of the purchase of a new boom cutter from the low bidder, Beard Equipment Co., in the amount of $7, The Board of Trustees for the Marianna Health & Rehabilitation Center has recommended updating the Center s current signage. Also, the new building addition needs exterior and interior signage. Six sign companies were contacted. Quotes were received from two (2) vendors. Two local companies declined to bid the project. One local company referred staff to a company in Midway, Florida. The quotes are as follows: Apogee Signs (Midway, Florida) $26, Emagination Unlimited (Pensacola, Florida) $40,618.25

5 Upon a motion by Commissioner Ephriam, with a second by Commissioner Roberts, the Commission voted unanimously to follow the recommendation of the Board of Trustees for the Marianna Health & Rehabilitation Center and accept the low bid of $26, from Apogee Signs for the signage at the Marianna Health & Rehabilitation Center. The City of Marianna has a contract with FDOT in which the City agrees to maintain traffic signals in accordance with the requirements of the Traffic Signal Maintenance and Compensation Agreement. This renewal period is July 1, 2017 through June 30, 2018 in the amount of $35,299. Commission voted unanimously to approve Resolution Memorandum of Agreement with FDOT Traffic Signal Agreement and Compensation. Resolution Opposition to a proposed exploratory well and deep injection waste disposal well at Springhill Landfill, Campbellton, Florida. The City of Marianna opposes the deep injection well that Waste Management wants to drill to send landfill leachate water underground at the Springhill Landfill located in Campbellton, Florida. The City believes this deep injection well will put the Floridan Aquifer System at risk of contaminating the water supply for several large Florida cities including cities in Georgia. Commission voted unanimously to approve Resolution Opposition to a proposed exploratory well and deep injection waste disposal well at Springhill Landfill, Campbellton, Florida. Presently the FDOT 6-Year Gaming Report has the project at the City of Marianna Airport as being repair and rehab public parking. The City s Airport Board recommends re-programing this money to be used in conjunction with relocation of the Airport Fuel Farm. For the construction of access road and relocation costs. Additionally, it is requested to also identify these funds to be used in conjunction with adding an office and bathrooms to the City s corporate hangar. The FBO is expanding its operations to include moving portion of its flight training from Pensacola to Marianna. This requires hiring a full time maintenance person and providing necessary facilities for those type operations. It is recommended that Resolution be approved. Commission voted unanimously to approve Resolution Change Project Description. The City of Marianna has a renewal option with FDOT in which the City agrees to perform maintenance on the lights located on the FDOT highway system. This renewal period is July 1, 2017 through June 30, 2018, in the amount of $50, Upon a motion by Commissioner Williams, with a second by Commissioner Ephriam, the Commission voted unanimously to approve Resolution Memorandum of Agreement with FDOT Highway Lighting, Maintenance, and Compensation.

6 The Florida Department of State, Division of Historical Resources (Division) has approved a $50,000 Matching Grant for the City of Marianna. These funds are to be used to improve the North Wall and West Wall of the Historic First Bank Building. The grant requires the City to provide a match of $5,000 along with approving the grant agreement. The City will also be required to execute a Preservation Agreement which places restrictions on the property for 5 years, limiting the City s ability to change its use and / or transfer of ownership. It is recommended to fund the $5,000 match from CRA funds after the project is recommended for funding, as part of the projects for the CRA. Commission voted unanimously to authorize the City to execute both agreements for The Florida Department of State, Division of Historical Resources (Division) subject to there being no substantive changes to the agreement. The fixed base operator at the airport, Skywarrior Flight Support, Inc., has requested to lease ten (10) shade hangars at a reduced rate of $30.00 per month per unit rather $60.00 per month per unit. The request was presented to and recommended by the Marianna Airport/Commerce Park Board at its regular meeting on June 20, The recommendation was based on the fact there have been 10 or more vacant hangars for over a year. The sum of $ (plus applicable taxes) in monthly payments beginning on the 15 th of July 2017, and continuing on the 15 th day of each month thereafter. Commission voted unanimously to authorize the mayor to sign the lease. The City of Marianna has a Mutual Aid Agreement with Fort Rucker Fire Department. The agreement has been resubmitted by Fort Rucker Fire Department due to Points of Contact changes. Execution of the agreement provides the City with additional resources during events that would be beyond the scope of current staff, i.e. hazardous materials response. Commission voted unanimously to approve the Mutual Aid Agreement between the City of Marianna and Fort Rucker Fire Department. The City of Marianna was approved for FDOT grant funds to resurface Clinton and Green Streets. The City is funding replacement of water lines from the Utility Fund. The substantial completion was in March, but the punch list items have just recently been completed. This Change Order will: 1. Increase the number of days by Decrease cost by $2, for reduced quantities

7 Commission voted unanimously to authorize the City to approve Change Order #3 of the Clinton and Green Street Resurface Project Florida Department of Transportation SCOP Project, subject to FDOT approval adding 134 days to the project and decreasing the cost by $2, for a contract price of $928, The City of Marianna was approved for a grant / thru FDEP to construct a water line between the City and Sunland Water Systems, due to dieldrin being found in the water. DEP supported the extension of water into Dogwood Heights as a part of the project and approved a change order to accomplish the construction. As an incentive to perform the Dogwood Heights project FDEP is providing up to $109,987 to provide water service to 13 contaminated wells and requires the City to execute Contract No. WQ047 in order to receive those funds. Commission voted unanimously to authorize the City to execute Contract No. WQ047, between the City of Marianna and FDEP for funding to run water lines to the Dogwood Subdivision. Commissioner Ephriam would like the City to help non-profit organizations who purchase vacant lots from the City with any surveys or title insurance that might occur. City Attorney Matt Fuqua doesn t think the City should do the title insurance, since his office was involved in the dilapidated structures. Commission voted unanimously to survey the 4 corners of any lots the non-profit organizations obtain from the City. Upon a motion by Commissioner Ephriam, with a second by Commissioner Williams, the Commission voted unanimously to authorize city staff to advertise for continuing contract for a surveyor. There being no further business, the meeting was adjourned. Mayor-Commissioner Attest: City Clerk