2. Consent items A. Agenda B. Minutes C. Board Report. 3. Public Comments

Transcription

1 COMMUNITY ADVISORY COMMITTEE MEETING AGENDA August 29, 218 3: - 5: p.m. Main Conference Room Indicates that additional materials are included in the packet 1. Regular Meeting - Call To Order/Establish a Quorum/Introductions 2. Consent items A. Agenda B. Minutes C. Board Report 3. Public Comments 4. Action Items A. TIP Flexible Funding Policy Ken Prather, Transportation Planner 5. Information Items 6. Member Announcements 7. Items for next CAC Meeting 8. PPACG Meeting Schedule 9. Adjournment

2 Agenda Item 2B COMMUNITY ADVISORY COMMITTEE MEETING Minutes July 25, 218 3: - 5: p.m. Main Conference Room Indicates that additional materials are included in the packet 1. Regular Meeting - Call to Order/Establish Quorum/Introductions Ms. Michelle Day called the meeting to order at 3:1 P.M. Introductions were made. 2. Consent items A. Agenda B. Minutes C. Board Report Ms. Sharon Brown moved for approval of the consent items, seconded by Ms. Tamara Dipner. The motion carried unanimously. 3. Public Comments Mr. John Liosatos, PPACG Transportation Director, corrected his information about the June Meeting Transit List Ballot Measures. He explained that 98, signatures will need to be collected by August 5 th, 218 before moving forward on both the Denver Chamber Effort and the Fix Your Darn Roads Effort. If nothing passes this year there is possibility for next year through SB1. 4. Action Items A. TIP Flexible Funding Policy Mr. Ken Prather, Transportation Planner, shared that PPACG s TIP Flexible Funding Policy has been amended to comply with the Federal Highway Administration (FHWA) regulations. PPACG TIP Flexible Funding Policy If a project is experiencing a cost-overrun, the project sponsor can address it by applying the following to the PPACG CAC, TAC and Board of Directors: Project sponsors may request to use local funds. Project sponsors may request adding additional money from unanticipated sources and project reconciliation. Project sponsors may request to change the scope of work for a project* (changing the scope of work cannot entail changing the inherent functionality/utility of a project). Project sponsors may request to cancel one of their own funded projects and use those funds for cost-overruns on a different one of their own funded projects with remaining funds returned to the regional pool.* Any entity needing funds for cost overruns may then request the use of these funds.* PPACG has a waiting list of projects. This list consists of projects that did not score well enough to get into the TIP during the scoring process. The list of projects is ranked based on original project scores. After project cost-overruns are addressed, any remaining funds are applied to the projects on the waiting list with the highest scoring project eligible first.

3 Agenda Item 2B *If a project sponsor cancels or changes the scope of a project, any remaining funds will go back into the regional pool of funds. If there are remaining funds, those funds will be applied to other projects in the TIP that are also experiencing cost-overruns. Those funds will may be allocated to projects based on their original score. This funding pool will be applied to project cost-overruns on a quarterly basis. If a project is cancelled, it cannot go onto the waiting list. The cancelled project is eligible for submission during the next call for projects. Ms. Tamara Dipner requested that members from the TAC committee be invited to the next CAC meeting for further discussion concerning the new verbiage and regulations of the TIP Flexible Funding Policy. Ms. Jen Knellinger moved to table the recommendation at this time, seconded by Mr. Jon DeVaus. The motion carried unanimously. B. CAC At-Large Position Recommendation Per the CAC Nomination Committee, Mr. Orrin Childers was selected for recommendation of appointment to the Board of Directors. Mr. Jim Moore moved for approval, seconded by Ms. Aubrey Day. The motion carried unanimously. 5. Information Items A. I-25 Gap Update Mr. John Liosatos, PPACG Transportation Director This was an information item. CDOT worked with localities and the general public along the I-25 corridor to develop and complete the Environmental Assessment which was finalized at the end of May 218. CDOT will be ready break ground around Labor Day to late 218. B. Area Agency on Aging Program Update - Roma Costanza, Case Manager This was an information item. AAA administers programs and services funded through the Federal Older Americans Act and Colorado state funding. The AAA office assists with the coordination and development of a comprehensive system of services for older persons in El Paso, Park, and Teller counties, and provides leadership and advocacy for the needs and concerns of the elderly. There was a great deal of concern and conversation about affordable housing for the elderly. 6. Member Announcements Ms. Ann Esch expressed concern about the current hardship on the Town of Green Mountain Falls due to the damage from the recent flooding. She noted that past fires have created several problems for the area. She reached out to the committee for ideas on what can be done to help. Mr. Hal Moffat shared about a hearing aid assistance program explaining that next weekend is the 8 th annual fundraiser ran by the Sarcoma Club. He shared information with the committee and noted that they ve given out 2,2 hearing aids in the Pikes Peak area. Ms. Ellen Haase reiterated the need for three lanes on I-24; she asked that committee members visit the communities in Teller County. Ms. Jen Knellinger made an announcement that her term will up in November and that her new responsibilities leave her with limited time for meetings.

4 7. Items for next CAC Meeting Agenda Item 2B 8. PPACG Meeting Schedule August 29, p.m. PPACG Main Conference Room 15 S 7 th St., Colorado Springs, CO Adjournment Ms. Michelle Day adjourned the meeting at 4:42 p.m. Community Advisory Committee Member Attendance July 25, 218 Present Name Agency/Affiliation X Aubrey Day Citizen-At-Large X Jim Moore, 1 st Chair Citizen-At-Large X Michelle Day Chair Citizen-At-Large Kim Mutchler Citizen-At-Large X Courtney Stone Citizen-At-Large Vacant Citizen-At-Large X Tamara Dipner City of Colorado Springs Greg Lauer (Alternate) City of Fountain X Sharon Brown City of Fountain X Roy Rosenthal City of Manitou Springs Rachel Beck COS Chamber and EDC X Tim O Donnell CONO X Harold Moffat El Paso County X Jen Knellinger El Paso County Julie Ott League of Women Voters X Terri Hayes Town of Monument X Ann Esch Town of Green Mountain Falls X Ellen Haase Teller County X Jessica McMullen PPACG X Laura Nelson El Paso County X Jon DeVaux City of Woodland Park Thomas Pfeifle City of Colorado Springs Vacant City of Colorado Springs X PPACG staff and guests

5 Agenda Item 2C CAC Report from PPACG Board Meeting August 8, 218 PUBLIC COMMENT o Maria Elena Rivera for the US Census Complete Count Committee briefed the background and plans for regional and local efforts to assure a complete count for the 22 Decennial Census. Required by the US Constitution, the census will collect information about individuals citizens and non-citizens as of April 1, 22. Failure to count any individuals can result in a reduction of federal funds to communities of $15 per uncounted resident. Residents may begin responding to the census by internet or telephone, or may request a written form, beginning March 23, 22. Jessica McMullen is one local liaison currently. MAIN MEETING Consent Agenda: Board approved o CAC Membership Appointment of Mr. Orrin Childers to an At Large position. o Two wastewater lift sites: Arrowhead Mobile Home Park and Forest Lakes, following approval by the Water quality Management Committee on August 7. Both sites will be forwarded for state review and final approval. DISCUSSION ITEMS Ms. McMullen and Jordan Moon, PPACG Planning staff, briefed the status and outcome of the PPACG Strategic Planning Retreat. Conclusions and staff recommendations including tracking/monitoring plans to be briefed to TAC and CAC in September. Ken Prather briefed the current, state-determined Transportation Performance Measures. Most are adaptations of Federal measures and are the basis for establishing PPACG regional measures. Discussion centered on needing more understanding of the rationale for the measures. Suggested a working session on that topic to assure board and committee members understand what they are approving. INFORMATION ITEMS John Liosatos briefed Obligation of Regional Projects Using Federal Funds specifically approximately $25 million in unobligated federal funds in the PPACG program. Noted the funds have not been lost as CDOT used the funds elsewhere in the state and restored PPACG funding for distribution in FY 219. Staff have met with jurisdictions to identify projects that might be eligible for the unobligated funds.

6 REPORTS Military updates: (NOTE New representatives of respective mission support organizations attended this meeting.) o USAFA Parents Weekend events will take place from August 31 through September 2. T September 1 is the date of the first 218 USAFA football game, vs Stony Brook Seawolves. o Peterson AFB Continuing work on water quality issues. Recently received CS Airport Ok for a new well. North Gate security is limiting inbound and outbound traffic. Gate is open for inbound traffic from 6-9; planning to reopen for outbound traffic from 6-18 (i.e. 12 hours). Asked for support regarding traffic issues at the East Gate on Marksheffel Road. Recent spate of accidents is prompting consideration of a traffic light at that intersection. o Schriever AFB Expressed appreciation for support of traffic safety issues on SH 94. Recently partnered with the Fort Carson-based USO to hold a monthly event for military and families. Highly beneficial to morale and welfare concerns. o Fort Carson No Report Executive Director Report: o Office closed August 1 for staff training. o Working on lobbying options for the 219, including proposal for pre-session involvement in legislation development. Without a formal vote, the Board concurred in the ED authority to enter into a $25 thousand contract with the firm involved in 218. Statewide Transportation Advisory Committee o Focus of the most recent meeting continued re priorities for the Transit Development Plan. Looking to stakeholders for suggestions on how to proceed, o Received a presentation on the freight program following receipt of federal funding. CDOT: Karen Rowe Briefedo Working the culvert repair on Manitou Avenue as an estimated $1.5 million emergency project. o Both anticipated transportation funding ballot initiatives were submitted with petition signatures to the Secretary of State office for validation. Following validation, CDOT will produce a comparison analysis. Noted that CDIT is neutral in this effort. o Received compliments for handling both closure and reopening of US 24 during recent flooding. o Trying to coordinate schedules for a groundbreaking for the I-25 GAP project. Anticipated for either August 3 or September 1, at County Line Road between El Paso and Douglas Counties. 2

7 o Repairs for the I-25/Rockrimmon interchange continue with some widening to comply with requirements in the long=-range environmental assessment. Work currently involved replacing bridge joints and surface, with a final overlay of asphalt as more adaptable to any further settling. Total project cost 12 million. OTHER ITEMS As an information item, I provided background on our deferment of the TIP Flexible Funding Policy edits. Noted we were unable to reach consensus because we had not received all the new language before the meeting. Respectfully submitted, Jim Moore, 1 st Vice-Chair 3

8 Agenda Item 2C M E M O R A N D U M DATE: August 8, 218 TO: PPACG Board of Directors FROM: Kacy Partridge, Finance Manager THROUGH: Andrew Gunning, Executive Director SUBJECT: SUMMARY FINANCIAL REPORTS ACTION REQUESTED: Information Only SUMMARY The June 218 financial reports are attached. The Balance Sheet illustrates PPACG assets, liabilities, and fund equity. Assets as of June 3, 218 were $3,148,31 this is an increase of $315,583 over year end 217. Total Assets include Cash of $1,471,96 and Accounts Receivable of $1,111,84. Liabilities as of June 3, 218 were $851,61 this is an increase of $251,521 over year end 217. Total Liabilities include Accounts Payable of $444,671 and Unearned Revenue of $268,48. Total Equity as of month end June 3, 218 was $2,296,71. Statement of Revenue and Expenses shows year-to-date income and expenses as compared to budgeted amounts and budget variances. Year to date revenue as of June 3, 218 was $3,168,626 this is 56% under total 218 budget. Year to date expense as of June 3, 218 was $3,14,564 this is 57% under total 218 budget. Net Revenue over Expense as of June 3, 218 was $64,62. I am available to address any questions that Board members may have about the report information. ATTACHMENTS 1) 218 Balance Sheet 2) 218 Statement of Revenue and Expense

9 Pikes Peak Area Council of Governments Balance Sheet As of 6/3/218 Current Year Total Beginning Year Balance YTD Change Assets Cash in Bank 1,471,96 1,227,336 Unrequisitioned Earned Grants 3,221 23,383 Accounts Receivable 1,111,84 1,29,925 Prepaid Expenses Land 15,594 15,594 Land Improvements 5,224 5,224 Building 842, ,171 Furniture 61,426 61,426 Equipment 11,728 11,728 Accumulated Depreciation (491,265) (475,21) Total Assets 3,148,31 2,832,718 Liabilities Accounts Payable 444, ,425 EPA 319 Grant match Cafe Plans Payable (5,264) 123 Membership dues advance AAA Special Assistance Advance 2,725 2,725 ARCH Advance 2,396 3,983 CARO advance Unearned Revenue 268,48 Employee compensated absences 139,24 138,824 Total Liabilities 851,61 6,79 Fund Equity Fund Balance: Unreserved 2,232,639 2,58,671 Current Earnings 64,62 173,968 Total Fund Equity 2,296,71 2,232,639 Total Liability and Fund Equity 3,148,31 2,832, ,57 6,839 81,159 (74) (16 245) 315,583 (9,754) (5,387) (1,587) 268, , ,968 (19,96) 64,62 315,583

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11 Agenda Item 4A DATE: August 29, 218 TO: FROM: SUBJECT: PPACG Community Advisory Committee Ken Prather, Transportation Planner PPACG TIP Flexible Funding Policy Amendment ACTION REQUESTED: Review & Recommend PPACG s TIP Flexible Funding Policy provides several options for project sponsors to address cost-overruns. Last month, Community Advisory Committee members discussed the requests by the FHWA and the Transportation Advisory Committee to change this policy (Attachment 1). Members agreed with FHWA s request but had questions about the changes requested by the TAC. The CAC tabled the agenda item until this month to allow more discussion. Members of the Transportation Advisory Committee will attend the Community Advisory Committee meeting to present their reasons for requesting changes. Action Requested: Recommend the PPACG Board of Directors approve changes to the TIP Flexible Funding Policy. ATTACHMENT 1) PPACG TIP Flexible Funding Policy with Proposed Changes

12 Item 4A Attachment 1 PPACG TIP Flexible Funding Policy If a project is experiencing a cost-overrun, the project sponsor can address it by applying the following to the PPACG CAC, TAC and Board of Directors: Project sponsors may request to use local funds. Project sponsors may request adding additional money from unanticipated sources and project reconciliation. Project sponsors may request to change the scope of work for a project* (changing the scope of work cannot entail changing the inherent functionality/utility of a project). Project sponsors may request to cancel one of their own funded projects and use those funds for cost-overruns on a different one of their own funded projects with remaining funds returned to the regional pool. Any entity needing funds for cost overruns may then request the use of these funds.* PPACG has a waiting list of projects. This list consists of projects that did not score well enough to get into the TIP during the scoring process. The list of projects is ranked based on original project scores. After project cost-overruns are addressed, any remaining funds are applied to the projects on the waiting list with the highest scoring project eligible first. *If a project sponsor cancels or changes the scope of a project, any remaining funds will go back into the regional pool of funds. If there are remaining funds, those funds will be applied to other projects in the TIP that are also experiencing cost-overruns. Those funds will may be allocated to projects based on their original score. This funding pool will be applied to project cost-overruns on a quarterly basis. If a project is cancelled, it cannot go onto the waiting list. The cancelled project is eligible for submission during the next call for projects.

13 September Meetings and Events September Events September 6 at 5:3 PM Medicare 11 PPLD Partnership, Library 21C September 17 at 9: AM Medicare 11 PPACG September 17 - Oct. 24 at 9: AM Powerful Tools for Caregivers *Registration Required September 19 at 4: PM Social Security 11 PPACG September 27 at 5:3 PM Medicare 11 PPACG For more information on events call or September Meetings September 4 at 1:3 PM AFCURE September 7 at 3: PM PPACG Board of Directors Workshop Session September 7 at 7:3 AM Long Term Care Ethics Committee Meeting September 1 at 9: AM PPACG Board of Directors September 18 at 1: PM Water Quality Management Committee Meeting September 2 at 1:3 PM Transportation Advisory Committee Meeting September 25 at 9:3 AM Mobility Coordinating Committee Meeting September 26 at 3: PM Community Advisory Committee Meeting CONTACT US : 15 South 7th Street, Colorado Springs, South Chestnut Street, Colorado Springs 895 Tel : Web: September 27 at 9: AM Regional Advisory Council Committee Meeting