PWSRCAC BOARD AND EXECUTIVE COMMITTEE ACTIONS Meeting Date Action Item Responsible Disposition

Transcription

1 XCOM 8/12/10 Out of State Travel to SETAC: The Executive Committee approved out of state travel for Director John French to attend the upcoming SETAC conference, November 7-11, 2010 in Portland, Oregon with total travel costs not to exceed $2,606. Has the travel taken, travel scheduled for Nov. XCOM 8/12/10 Out of State Travel to Clean Pacific: The Executive Committee approved out of state travel for John Velsko and John French to attend the upcoming Clean Gulf Conference, October 19-20, 2010 in Tampa, Florida, with total travel costs not to exceed $2,205 and $2,180 respectively. Has the travel taken, Travel scheduled for Oct. XCOM 7/8/10 Letter to ADEC Regarding Tom Lakosh Request for Adjudicatory Hearing: The Executive Committee again directed staff to draft a letter to ADEC Commissioner Larry Hartig regarding the tanker c-plan adjudicatory process, and that the letter will be circulated to both the OSPR and Exeucitve Committies prior to its transmittal to ADEC. Have these steps taken LakoshAdju XCOM 6/15/10 Geographic Response Strategy Contract Approval: The Executive Committee approved a sole source contract with Nuka Planning and Research, LLC for GRS work in the amount of $28,500. Is this contract in XCOM 6/15/10 FY2010 Budget Modification: The Executive Committee approved FY2010 budget modifications number 4, 29 and 34 as outlined in the agenda. Are these modifications in XCOM 6/15/10 Port Operations & Vessel Traffic Systems Committee Appointment: The Executive Committee appointed Alan Sorum to the POVTS Committee with a term set to expire at the May 2011 annual board meeting. Is this appintment in Olson XCOM 6/15/10 Tom Lakosh Request for Adjudicatory Hearing: The Executive Committee directed staff to address these issues with ADEC in an in-person meeting to discuss PWSRCAC s concerns with the adjudicatory haring and subsequent to that, send a letter articulating these concerns to ADEC. Have these steps taken LakoshAdju XCOM 6/15/10 Ballot Measure No. 1, the Alaska Anti-Corruption Act: The Executive Committee directed staff to write an opinion editorial on this issue. Has this taken Action database updated August 19, 2010 Page 1

2 Board 5/6/10 Director Appointments: The Board approve the seating of the following representatives for two-year terms: Parker, OSREC; van den Broek, City of Cordova; Moore, City of Valdez; Duffy, AK State Chamber of Commerce; Heddell, City of Whittier; Burch, Kodiak Island Borough; Buretta, Chugach Alaska Corporation; Faulkner, CDFU, P. T. Selanoff, Chenega Corporation & Chenega IRA Council. Are these appointments in Board 5/6/10 PWSRCAC/Alyeska Contract Negotiations: The Board approved the recommended process for the PWSRCAC / Alyeska contract negotiations as outlined in the Executive Director s memo dated May 6, 2010 with one additional member added to the team as follows: One: That the negotiating team be selected comproised of: the new council president, tresurer, executive director and two additional board members interested in serving with appropriate business or negotiations experience. Two: That this team meet, to establish [continued] Board 5/6/10 PWSRCAC/Alyeska Contract Negotiations: [continued] their negotiation objectives, strategy and any negotiation range limitations and then present these to the executive committee or possibly to the full board (by special poll) for consideration and approval. Three: That the team meet with Alyeska executives and discuss and agree the upcoming three year funding contrat at any level that falls within the constraints pre-agreed upon. Are Board 5/6/10 Resolution 10-02: The Board of Directors approved Resolution commending Donna as Acting Executive Director. Is this resolution in Tks Board 5/6/10 FY2011 Budget Approval: The Board of Directors approved the FY2011 budget as presented and discussed at the May 5, 2010 budget workshop in the total budget amount of $3,321,214. Is the budget in Board 5/6/10 PWSRCAC Scientific Response Plan: The Board approved the Scientific Response Plan (SRP) - Version 14 dated January 26, Is the plan in Board 5/6/10 Long Term Environmental Monitoring Annual Report: The Board approved the LTEMP report titled Long Term Environemtnal Monitoring Program Final LTEMP Monitoring Report, prepared by Payne Environmental Consultants, Inc., as meeting the terms of the contract. Is this report in Banta AnnlRpt Board 5/6/10 Resolution Authorizing MasterCard Account at FNBA: The Board approved the adoption of the corporate resolution provided by First National Bank Alaska to update PWSRCAC s MasterCard account. Is this resoltuion in Action database updated August 19, 2010 Page 2

3 Board 5/6/10 Resolution Designating PWSRCAC Check Signers: The Board approved the adoption of the corporate resolutions provided by First National Bank Alaska to update PWSRCAC s three accounts. Is this resolution in Board 5/6/10 Contingency Plan Technical Experts & FY2011 Contract Approvals: The Board approved the following contractors for technical support on PWSRCAC s c-plan projects: Harvey Consulting; Nuka Research & Planning Group, LLC; E-Tech International; ARSC Energy; and Tinaa Enterprises. and; authorized individual contracts with selected consultants for professional services with the aggretate total not to exceed the amount approved for c-plan project contracts (Project 651) in the FY2011 budget ($64,480). Are theses steps in Board 5/6/10 Ice Detection Radar System Report Approval and Contract Delegation: The Board approved the C-Core Report titled Recommendations to upgrade of Reef Island Ice Detection Radar and delegated authority to the Executive Committee to enter into a contract with selected consultants for professional services with the aggregate total not to exceed the amount approved for ice detection radar contracts in the final FY2011 budget ($40,000). Are CCoreUpgrade Board 5/6/10 Committee Member Appointments: The Board approved the following committee members to two-year terms: SAC - Dave Musgrave; TOEM - Bob Benda, Joann Benda, and George Skladal; OSPR - Jerry Brookman, David Goldstein, and Scott Smith; POVTS - Robert Jaynes and Pete Heddell; IEC - Peter Armato, Savannah Lewis and Ruth E. Knight. Are these appointments in Board 5/6/10 Board Communications and Code of Conduct: The Board approved the establishment of an ad hoc Governance Review Committee to proposed changes to the Bylaws and Policies to better establish and enforce an organizational Code of Conduct; and appointed van den Broek, Faulkner, Eisemann and Buretta to that ad hoc committee. Is this committee in place and working these issues? Board 5/6/10 Election of Officers and Executive Committee Members at Large: The Board elected the following: Walter Parker, President; Dorothy Moore, Vice President; Sheri Buretta, Treasurer; Thane Miller, Secretary; and Blake Johnson, Pat Duffy and Cathy Hart, Members-at-Large. Are these confirmations in Board 5/6/ Drill Monitoring Annual Report Approval: The Board approved the 2009 Drill Monitoring Annual Report as presented. Is this report in Olson/Lopez Robertson AnnualRpt Board 5/6/10 Annual Seating of the Legislative Affairs Committee: The Board provisionally appointed Malutin, French, Velsko, Johnson, Burch, Faulkner and Duffy to the Legislative Affairs Committee. (Committee appointments to be finalized in approximately one week so those not present at the meeting have the opportunity to volunteer). Is the committee in Action database updated August 19, 2010 Page 3

4 Board 5/6/10 Annual Seating of the Long Range Planning Committee:The Board provisionally appointed Hart (chair), French, D. Selanoff and Faulkner to the Long Range Planning Committee. (Committee appointments to be finalized in approximately one week so those not present at the meeting have the opportunity to volunteer). Is the committee in Board 5/6/10 Annual Seating of the Finance Committee: The Baord appointed Buretta (chair), Duffy, Heddell and Velsko to the Finance Committee. Is this committee in Board 5/6/10 Appointment of PWSRCAC/Aleyska Contract Negotiation Team: The Board approved the appointment to the PWSRCAC/Alyeska contract negotiation team consisting of the officers and Stan Stephens. Is this committee in XCOM 4/29/10 Final Approval of Long Term Environmental Monitoring Project Analytical Lab: The Executive Committee directed staff to enter into a contract with Auke Bay laboratory of the NOAA fisheries to conduct LTEMP data analysis in an amount not to exceed $101,740 for use through FY2014. Is this contract in Banta XCOM 4/29/10 Agenda for Upcoming PWSRCAC Board Meeting: The Executive Committee approved the agenda for the PWSRCAC board meeting, May 6-7, 2010 in Valdez as amended. Has the agenda been distributed? FinalMay XCOM 4/29/10 Response to Gulf of Mexico Spill: The Exeuctive Committee directed staff to initiate contacts in the Gulf of Mexico and to develop a plan to send a staff member and possibly a board member to the area for observations. Are XCOM 4/6/10 Report Approval: The Executive Committee approved the report titled A Review of Double Hull Tanker Oil Spill Prevention Considerations prepared by Nuka Research & Planning Group, LLC, for distribution. Has the report been distributed? NukaDblHull XCOM 4/6/10 International Travel to SAFETUG II Meeting: The Executive Committee approved international travel for Tom Kuckertz to attend the SAFETUG II meeting and the first half of the international Tug and Salvage Conference, March 16-18, 2010 in Vancouver, British Columbia with total travel costs not to exceed $3,492. Has the travel taken Kuckertz Action database updated August 19, 2010 Page 4

5 XCOM 4/6/10 International Travel to AMOP Technical Seminar: The Executive Committee approved international travel for John French, Roger Green and Bob Benda to attend the 33rd Arctic Marine Oilspill Program Technical Seminar in Halifax, NS, Canada with total travel costs not to exceed $2,916, $2,416 and $3,166 respectively. Has the travel taken, Olson and Lopez XCOM 3/12/10 Press Release Regarding Alyeska/SERVS Fishing Vessel Program: The Executive Committee, by way of poll, approved the proposed press release regarding the Alyeska/SERVS fishing vessel program for immediate distribution. Has the press release been distributed? XCOM 3/10/10 Press Release Regarding Alyeska/SERVS FIshing Essel Program: The Executive Committee directed staff to revise the proposed briefing sheet and to then poll the committee on the final version. When the final version is distributed, the briefing paper prepared by PWSRCAC shall be distributed with the press release. Has the committee been polled on the final version of the press release, and was the briefing paper released with it? XCOM 3/2/10 Joint SERVS/PWSRCAC Fishing Vessel Program Project: The Executive Committee authorized staff to work with Alyeska/SERVS on a cost-sharing joint project agreement to hire a third-party contractor to identify the value of the program and to develop recommendations for ensuring the future success of the fishing vessel program. Is this joint project in XCOM 3/2/10 International Travel to AMOP Technical Seminar: The Executive Committee approved international travel to AMOP Technical Seminar for Linda with total travel costs not to exceed $3,216. Has the travel taken, travel scheduled for June XCOM 2/15/10 Fishing Vessel Non-Readiness: The Executive Committee, by way of poll, approved the proposed letter to ADEC asking ADEC to issues a Notice of Violation and pressure the planholders to attain compliance with the C-Plan. Nas this letter been sent? SERVSFVshort XCOM 2/10/10 Approval of Letter to US Coast Guard on Ice Detection Radar: The Executive Committee approved the proposed letter to the US Coast Guard regarding the ice detection radar system. Has the letter been sent? ColvinD17 Board 2/2/10 Office Machinery Lease: The Board, by way of poll, authorized the Acting Executive Director to enter into two five year lease agreements wiith Frontier Business Systems at a cost of $490 per month (each) plus a monthly per copy charge (at a total rate of approximately $795 per month for each machine), and to authorize the Acting Executive Director to buy out the remaining terms of the two existing Xerox leases. Are Action database updated August 19, 2010 Page 5

6 Board 1/21/10 FY Long Range Plan: The Board approved the Five Year Strategic Plan for Fiscal Years as developed and finalized for consideration by the Board at the January 21, 2010 work session. Is this plan in FiveYearLRP Board 1/21/10 New Office Machinery Lease: The Board authorized the Acting Executive Director to enter into two five year lease agreements with Frontier Business Systems at a cost of $490 per month (each) and to authorized the Acting Executive Director to buy out the remaining terms of the two existing Xerox leases. Are (see 2/2/10 Board Poll for more information). Board 1/21/10 C-Plan Contractor Selection Process: The Board approved the following process: Advertise Request for Qualifications for contingency plan contractor technical support every 5 years. Selected contractors will be included on a list of qualified c-plan contractors and will be valid for a five year term. Interested contractors are welcome to submit qualifications at any time to be consideration. The list of contractors will be submitted to the Board for approval at the next Board meeting following OSPR recommendation. An annual letter will be submitted to contractors on the list to confirm availability an any other changes. Are Board 1/21/10 Asset Stabilization Policy: The Board approved the following net asset stabilization policy: PWSRCAC s net assets as shown on the year-end audited statement of financial position are targeted to be no less than $350,000. The use of net assets for extraordinary or unplanned events or for purchase of capital assets shall require authorization by the Board of Directors. Is this policy in Board 1/21/10 Port Graham Corporation Request for Class I Membership: The Board approved an amendment to Section Class I Membership of the Bylaws to add Port Graham Corporation as a Class I Member. Are the bylaws amended to include Port Graham Corporation? Board 1/21/10 Seating of Director: The Board approved the seating of Diane Selanoff as the Port Graham Corporation representative for a term expiring in May Is the appointment in Board 1/21/10 PWSRCAC Board Job Descriptions: The Board approved and appointed an ad hoc committee consisting of Bird, Hart, Moore and French to assist staff in reviewing and finalizing draft Board job descriptions, for final approval by the Board at the May meeting. Are Board 1/21/10 PWSRCAC Board Retreat: The Board approved a one-day Board retreat with a facilitator. Prior to that retreat, an ad hoc Board retreat development committee will hold a facilitate one day retreat with staff and report back to the Board with issues staff would like address at the Board retreat. The Board appointed Miller, Hart, French and Stephens to the ad hoc committee. Are Action database updated August 19, 2010 Page 6

7 Board 1/21/10 Resolution 10-01: The Board approved Resolution recognizing the crew of the Kodiak, and the captain and crew of the Crowley tugs Aware and Tan erliq for their efforts after the Kodiak s power loss in reduced visibility and adverse weather conditions. Is this resolution in KodiakRes Board 1/21/10 Ice Detection Radar: The Board approved sending a letter to the USCG District 17 expressing PWSRCAC s belief that the waters of Prince William Sound should be protected and that the USCG should use every tool available to it to do so. Has the letter been sent? XCOM 1/14/10 Non-Indigenous Species Report Approval: The Executive Committee approved the report titled Characterizing Risk Associated with Vessel Fouling and Non-Indigenous Species in Prince William Sound for distribution. Is this report available for distribution? XCOM 1/14/10 Agenda for PWSRCAC Board Meeting: The Executive Committee approved the agenda for the PWSRCAC Board meeting, January 21-22, 2010 in Anchorage. Has the agenda been distributed? ColvinD UShullfoul Board 1/14/10 PWSRCAC Check Signers: The Board adopted the amended resolutions provided by First National Bank Alaska to update PWSRCAC s three accounts. Is the updated resolution in FinalJan Board 1/14/10 Executive Director Hiring Process: The Board approved the form and content of the employment agreement and authorized the President of the Board to executive the employment agreement effective March 15, Are Action database updated August 19, 2010 Page 7