OFFICIAL PROCEEDINGS OF THE GOVERNING BOARD CHAFFEY COMMUNITY COLLEGE DISTRICT

Transcription

1 OFFICIAL PROCEEDINGS OF THE GOVERNING BOARD CHAFFEY COMMUNITY COLLEGE DISTRICT A regular meeting of the Chaffey Community College District Governing Board was held on Thursday, March 28, 2013, in the board room of the Marie Kane Center for Student Services/Administration. Board President Brugger called the meeting to order at 2:02 p.m. Members present: Ms. Brugger, Mr. George, Mr. Gomez, Ms. Roberts, Mr. Huizar (Student Trustee) Members absent: Mr. McDougal CLOSED SESSION The public is given an opportunity to address the Governing Board regarding the posted closed session agenda. No comments were made. The Board convened in closed session at 2:04 p.m. Closed session was adjourned at 3:25 p.m. STUDY SESSION At 3:35 p.m. a study session commenced on the following topics: Chaffey College Redistricting Dr. Ciriaco Pinedo No. 15,307 Study Session Dr. Cid Pinedo, associate superintendent of business services and economic development, introduced Jorge Garrido, project manager, from Golden State Consultants. Mr. Garrido walked the Board through the PowerPoint presentation and answered their questions. The presentation included information on current boundaries and how the new boundaries were created, as well as an explanation of what the next steps are and what action will be required by the Board. If approved by the Board, Mr. Garrido s fi rm would prepare and submit the necessary paperwork to all the necessary entities. Sabbatical Report Peter Konovnitzine Peter Konovnitzine, professor of geography, explained that he went to Russia at the invitation of the Committee of Borodino and 1812 because one of his ancestors was a participant in the campaign against Napoleon s invasion of Russia. His presentation included historical information and slides of churches and cathedrals, the enactment of the battle his relative participated in, and palaces. Professor Konovnitzine thanked the Board for granting his sabbatical. 3/28/13 Page 1

2 REGULAR SESSION The regular session reconvened at 4:30 p.m. Board President Brugger wished Board Clerk Gary George a happy birthday and asked that he lead the Pledge of Allegiance to the Flag. PUBLIC COMMENTS No comments were made. COMMUNITY LINKAGES GOVERNING BOARD No. 15,308 Board Reports Student Trustee Carlos Huizar reported that in March the Associated Students of Chaffey College (ASCC) sponsored twelve students to travel to Sacramento for March in March, distributed supply packets to students at all three campuses, celebrated Women s History Month, and hosted three Coffee Nights on all campuses. Mr. Huizar also reported that the Offi ce of Student Activities held their monthly food pantry and distributed 85 food bags. Carlos Huizar shared that ASCC was a proud sponsor of the men s basketball team and donated $1,000 to assist with playoff expenses. Student Trustee Huizar announced that all scholarship applications were due on March 26; he mentioned $100,000 in scholarships will be awarded to student recipients. Carlos Huizar shared that in April, ASCC will focus on the upcoming elections. Governing Board Member Paul Gomez presented his community linkage activities. He reported that during the month of March he attended the Chino Institute for Women s graduation ceremony; the San Bernardino County Superintendent s State of Education event; Lilly Ledbetter, AAUW speaker; the 130 th Anniversary Celebration; the Classifi ed Senate s Classified Appreciation Week Luncheon and Meritorious Service Award ceremony; and the Ontario State of the City event. Mr. Gomez shared that he served with Mr. George on the California Community College Trustees (CCCT) Board Candidates Committee. Governing Board Member Katie Roberts shared that during March she attended the San Bernardino County Superintendent s State of Education event, the Ontario State of the City event, the 130 th Anniversary Celebration, a Traveler s Aid board meeting, a Rotary Club board meeting, and two Rotary Club meetings. 3/28/13 Page 2

3 Board Clerk Gary George reported that in March he attended a meeting with Lennar Homes with Drs. Shannon, Pinedo, and Hull to discuss construction around the Chino campus. Mr. George also reported that he attended the Chino Institute for Women s graduation, several men s basketball games, the Bright Prospect luncheon with Dr. Shannon, the 130 th Anniversary Celebration, the Chino Valley Fire District board meeting, the Classifi ed Senate s luncheon, and the Ontario State of the City and Upland State of the City luncheons. In addition, Mr. George shared that in March he met with Mr. Gomez to recommend the nominees for the CCCT Board of Directors. Board President Kathy Brugger mentioned that she attended the Rancho Cucamonga State of the City luncheon. Kathy Brugger thanked Ms. Corona for her efforts in trying to schedule meetings with our legislators when she was in Washington, D.C. Ms. Brugger shared that she will meet with Congressman Gary Miller in Rancho Cucamonga next week. Board President Brugger thanked the Athletic Department and Dr. Bishop for making athletics work so well. She mentioned it s the academics and not just making sure that students can play well but also ensuring that the athletes will graduate with a degree. Ms. Brugger also appreciated the fact that the student/athletes were from the Chaffey College District. LEGISLATIVE UPDATE Lorena Corona, manager of governmental relations, mentioned that she prepared a short report because our legislators at the federal and state levels have been on spring break. She indicated that the American Association of Community Colleges recommended continuing our advocacy on Pell grants and the Workforce Investment Act. No. 15,309 Legislative Update Ms. Corona reported that at the state level, the Chancellor s Offi ce is currently tracking 200 bills, and there is not much information. Therefore, they are not calling for any action. Regarding information on SB 559, Senator Huff and AB 479, Assembly Member Donnelley, Ms. Corona mentioned that both bills are still in the beginning stages and none of the staffers have reported any support. The Community College League of California and the Chancellor s Offi ce have not taken any position yet. Mr. Gomez asked if we could fi nd one of our Sacramento legislators to consider authoring a bill that would provide compensation to our district and others districts who have educational programs in prisons. Board Member Gomez also requested that we stay on top of ACCT s Dream Act. Because of the information coming out of Washington that there will be a comprehensive immigration reform bill, and he would like to No. 15,310 Board Request No. 15,311 Board Request 3/28/13 Page 3

4 know if that includes the Dream Act. Dr. Pinedo, associate superintendent of business services and economic development, indicated that we are watching the Dream Act very carefully. The associate superintendent mentioned he will be meeting with a congressional representative that will be asking for more public messages about the Dream Act and about comprehensive immigration reform. Dr. Pinedo will fi nd out what type of call for action they will be doing, specifi cally from community colleges. Dr. Shannon mentioned the ACCT watch list includes the potential focus on cutting less than half-time students. He indicated that many of our students are half time or less than half-time, receiving Pell grants. Ms. Corona indicated that after April 9 she will know what the strategy will be. No. 15,312 Board Request Board Member Gomez asked if the Board would object to his raising a question about funding for districts that provide educational prison programs at the April CCCT board meeting. Mr. Gomez, with the Board s approval, would submit this as an agenda item. He is wondering if Assembly Members Hagman or Torres would be interested. Dr. Pinedo indicated we would research and identify two or three legislators that might entertain a discussion on it. We want to ensure that we approach the right legislator in order to obtain the proper support. Ms. Brugger thinks that the Board is in agreement to go forward, and she recommended getting a committee together consisting of Mr. Gomez, Dr. Shannon, others, but she wants to ensure that whatever is written is the same for each entity. PRESENTATIONS Introduction of Basketball Teams Dr. Eric Bishop No. 15,313 Introduction of Basketball Teams Dr. Eric Bishop shared the women s team had a 20-and-9 record this season and fi nished in third place in the Foothill Conference. They fi nished the season ranked thirteenth in state and ninth in Southern California. He also shared that the team had three all-conference players, Ashlee Harper, Malika Fofana, and Bree Ball, and Ashlee Harper was also named all-state. Coach Gary Plunkett introduced the four players that were in attendance: Ashlee Harper, Milika Fofana, Sheyenne Williams, and Brittany Richardson. Dr. Bishop shared that the men s basketball team lead by Coach Klein had 27 wins and 7 losses. They fi nished the Foothill Conference in fi rst place. All-conference honors went to Justin Cole, Kenny Morgan, Sango Niang, Ryan Nitz, and Justin Long, who was also the most valuable player. Coach Klein was named Foothill Coach of the Year and State Coach of the Year, and he is one of four fi nalists for the National Jewish Coaches Association. Dr. Bishop mentioned this is the fi rst team in 82 years to advance to the state championship game. Coach Klein introduced the team and his assistant coaches. 3/28/13 Page 4

5 Dr. Shannon mentioned that the players made us all proud, and Board Clerk George and Board Members Roberts and Gomez mentioned that they attended the basketball games. The board members congratulated the coaches and teams. President Brugger commented to Coach Klein about choosing the athletes from the Chaffey College District. Congratulations! FOUNDATION Dr. Cid Pinedo acknowledged Foundation Board Member Mark Barragan. No. 15,314 Foundation Nick Nazarian, director of alumni relations, mentioned that his report touched on Facebook promotions, Gradfest, and the 130 th Anniversary Celebration. Mr. Nazarian shared that the postcards the Board received were sent by the Marketing Department to graduating seniors in the Chino Valley. Nick Nazarian mentioned that information about the Alumni of the Year/Athletics Hall of Fame dinner was previously sent to the Board. He indicated that Dr. Bishop is inviting this year s basketball team to the event. REPORTS CLOSED SESSION ACTIONS Board Secretary Henry Shannon announced that the Board took action in closed personnel session this evening to approve the following by a unanimous (4:1:0) (4.0.1) vote. No. 15,315 Closed Session Actions The Governing Board authorized the district to enter into a settlement agreement in connection with a complaint fi led by a student with identifi cation number Employment of: Carlos Franco to the position of campus police offi cer, 1.0 FTE, 12 months, range 23, step A of the CSEA salary schedule, effective March 29, Hourly personnel including adjunct faculty, contract faculty overload, and short-term workers. Utilization of volunteer services. (This list has been made part of the minutes of this meeting.) The Governing Board approve a reduced workload assignment for Mary Jane Ross, instructional specialist, from 1.00 FTE to.90 FTE for the academic year, pursuant to the provisions of Education Code and contingent upon approval from STRS. The Governing Board approve a reduced workload assignment for Eskendr Alec Erkebaev, instructor, mathematics from 1.00 FTE to.80 FTE for the academic year, pursuant to the provisions of Education Code and contingent upon approval from STRS. The Governing Board approve a reduced workload assignment for Wafa Yazigi, instructor, mathematics from 1.00 FTE to.533 FTE for the academic year, pursuant to the provisions of Education Code and contingent upon approval from STRS. 3/28/13 Page 5

6 MONITORING No. 15,316 Grant Report The grant monitoring report was presented for the Board s information. Mr. Gomez indicated that the report mentioned a negotiated facilities and administrative F&A cost rate of 30 percent. He asked what the previous rate was. Explanations were provided by MaryAnn Doherty and Patrick Cabildo. CONSENT AGENDA No. 15,317 Consent Agenda The consent agenda was amended as follows: IV.F.2.c Program Discontinuance: Medical Coding and Billing was withdrawn for consideration. After discussion, this item was approved. IV.F.3.d Early Childhood Mentor Program Contract Agreement was withdrawn. The item will be brought back at a future date with the requested information. A motion was made by Mr. Gomez, seconded by Ms. Roberts, to approve the consent agenda as amended. Yeas: Absent: Nays: Ms. Brugger, Mr. George, Mr. Gomez, Ms. Roberts, Mr. Huizar (advisory) Mr. McDougal None Through this action, the following were approved (Approval of Minutes, February 28, 2013, through Vocational Education and Training Services Contract Amendment). GOVERNANCE PROCESS No. 15,318 Minutes No. 15,319 Board Policies No. 15,320 CCCT Board Election The minutes of the February 28, 2013, regular board meeting were approved as presented. The Governing Board received and adopted Board Policies. The Governing Board cast a vote for the seven vacancies on the CCCT Board of Directors. (This list has been made part of the minutes of this meeting.) 3/28/13 Page 6

7 ACADEMIC AFFAIRS The Governing Board approved: The program of study and three new courses for the Chaffey College Catalog. The discontinuance of consumer studies from Chaffey College course offerings and program of study. The sabbatical leave report from Peter Konovnitzine. BUSINESS/FISCAL AFFAIRS The Governing Board accepted the receipt and approved the distribution of $3, from the California Department of Education for AB 212, Round 12 stipends for eligible Child Development Center teachers for the fi scal year. No. 15,321 Curriculum No. 15,322 Program Discontinuance No. 15,323 Sabbatical Leave No. 15,324 Child Center Stipends The Board approved: The budget allocation increase of $15,425 to the restricted general fund budget for the Basic Skills program. Contract number 13C190 with Vavrinek, Trine, Day & Co., LLP in the amount not to exceed $51,000 for annual audit services in accordance with RFP13C190. The Governing Board approved the changes to the fee schedule, effective summer , as authorized by the applicable provisions of the Education Code. (This list has been made part of the minutes of this meeting.) The Governing Board approved the amendment to the CalWORKs Vocational Education and Training Services contract to extend the expiration date to June 30, 2014, and increase the amount by $1,000,000 for the fi scal year. No. 15,325 Budget Increase No. 15,326 Audit Services Contract No. 15,327 Fee Schedule No. 15,328 CalWORKs Amendment ACTION AGENDA ACADEMIC AFFAIRS A motion was made by Mr. Gomez, seconded by Ms. Roberts to approve the discontinuance of medical coding and billing from Chaffey College course offerings and program of study. No. 15,329 Program Discontinuance 3/28/13 Page 7

8 Yeas: Absent: Nays: Ms. Brugger, Mr. George, Mr. Gomez, Ms. Roberts, Mr. Huizar (advisory) Mr. McDougal, None BUSINESS/FISCAL AFFAIRS No. 15,330 Contracts/PO/ Warrant Lists Mr. George questioned contracts 13C192, Jon P. Magill and 13C17, Ronald J. Maiorano. After discussion, the contracts, purchase order, and warrant lists were approved on the motion of Mr. Gomez, second of Mr. George. (These lists have been made part of the minutes of this meeting.) Yeas: Absent: Nays: Ms. Brugger, Mr. George, Mr. Gomez, Ms. Roberts, Mr. Huizar (advisory) Mr. McDougal None CEO/STAFF REPORTS No. 15,331 Supt/Pres Report Henry Shannon, superintendent/president, provided the board with copies of his written report that included information relative to the Alliance for Education, the 130 th Anniversary Celebration, the 2013 summer school schedule, the accreditation midterm report, the 2013 commencement speaker, and the institutional research/resource development activities. No. 15,332 Faculty Senate 3/28/13 Page 8 Dr. Shannon mentioned that we are part of the STEM network, and he asked Dr. Guerrero and Dean Lenard Crow to be representatives working with us on some partnerships with the STEM initiative and with the FACE program. The superintendent/president congratulated Peggy and the committee working on the 130 th Anniversary Celebration. He commented the fi rst celebration was outstanding. Dr. Shannon congratulated Dr. Guerrero and all who worked on accreditation. The superintendent/president shared he received a communication from Dr. Beno indicating that she received Chaffey s midterm report for her work on accreditation. Faculty Senate President Ardon Alger, distributed copies of the Faculty Senate s board report. He highlighted Charmaine Phipps, Kipp Preble, Leona Fisher and Susan Starr, and the Radiology Technology Program.

9 Stephanie Moya, Classifi ed Senate confi dential senator, provided the Governing Board with copies of the Senate s written report. The report highlighted Tara Johnson, Debra Lee, and Kimberly Noseworthy. In addition, the report provided information on the Classifi ed Appreciation Week activities, election results, fi ve workshops, classifi ed luncheon, and the Meritorious Service Awards. No. 15,333 Classifi ed Senate BOARD COMMENTS, REQUESTS, AND FUTURE AGENDA ITEMS Board Member Gomez shared that he plans to attend the 9 th Annual Cesar Chavez breakfast tomorrow in Pomona. Mr. Gomez wished Mr. George a happy birthday. Board Member Katie Roberts asked if anyone knows if the Panther has a backup. Board Clerk George reemphasized that we have all told the coaches that we love winners, but academics is the name of the game, and local recruitment is the name of the game. Mr. George felt that we do a phenomenal job in terms of local recruitment. Dr. Shannon thanked the Governing Board, faculty, staff, and students for following the teams. ADJOURNMENT The meeting was adjourned at 5:46 p.m. in memory of R. Timothy O Sullivan, retired English instructor, who passed away in December. The next regular meeting of the Chaffey Community College District Governing Board will be April 25, President Clerk 3/28/13 Page 9