AGENDA ELMHURST PARK DISTRICT 2017 Annual Meeting Wilder Mansion 211 S. Prospect Avenue May 8, :00 p.m.

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1 AGENDA ELMHURST PARK DISTRICT 2017 Annual Meeting Wilder Mansion 211 S. Prospect Avenue May 8, :00 p.m. 1. CALL TO ORDER... 7:00 p.m. a. Commissioner Attendance via Electronic Means 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL... All Present * CONSOLIDATED ELECTION: CANVASSING OF VOTES... Reviewed 5. OATH OF OFFICE:... Mary E. Kies and Tim Sheehan Hon. Paul M. Fullerton, Circuit Judge, 18th Judicial Courtroom, DuPage County 6. APPOINTMENT OF TEMPORARY CHAIRPERSON BY PRESIDENT (Secretary) 7. ELECTION OF PRESIDENT OF THE BOARD 8. ELECTION OF VICE-PRESIDENT OF THE BOARD 9. APPOINTMENTS BY BOARD OF COMMISSIONERS... Approved a. Secretary James W. Rogers b. Treasurer Christi Jacobson c. Assistant Treasurer Barbara Stembridge d. Attorney Andrew S. Paine, Tressler, LLP e. Open Meetings Act Designees James W. Rogers and Nimfa Melesio * 10. APPOINTMENT TO COMMITTEES AND OTHER GROUPS BY... Tabled THE BOARD PRESIDENT WITH APPROVAL OF THE BOARD (current committee members) a. City/Park/School (Stormwater) Committee (two Board Members and Executive Director) b. Elmhurst Art Museum (one Board member) c. Ethics Committee (three members plus Ethics Officer (Attorney Paine) d. Finance/Audit Committee (two Board members) e. Gateway SRA (one staff member plus one alternate) f. Human Resource Committee (Board President & Vice-President) g. Legislative Committee (one Board member) h. Lizzadro Museum of Lapidary Art (one Board member) i. Park/School Joint Committee (President and Executive Director) j. PEP (one Board member and one staff member) k. Policy Review Committee (two Board members and Executive Director) l. Senior Citizens Commission (one staff member) m. Sugar Creek Golf Course Administrative Board (three members plus one every other year) n. Veterans Memorial Commission (one staff member) o. Youth Commission (one staff member) 11. ADJOURNMENT SINE DIE (indefinitely)... 7:10 p.m. Any person requiring a reasonable accommodation to participate in this Park District activity should call (630) and ask for our ADA Compliance Officer, Monday through Friday from 8-5 p.m. within 48 hours prior to the meeting. Requests for a qualified interpreter require five (5) days advance notice. Please turn off all cellular telephones prior to the meeting. Cellular telephones will interfere with the audio recording of the Park Board Meeting. *Written information on item included in packet.

2 DuPage County Election Commission Cathy Terrill James S. Lowe John J. Boske Joseph H. Sobecki Chairperson Vice Chair Secretary Interim Executive Director April 24, 2017 Dear Local Election Official: Enclosed is a copy of the abstract and canvass of election results for your jurisdiction for the April 4, 2017 Consolidated General Election, certified today by the DuPage County Canvassing Board. No action is needed by your board. If DuPage County is the principal county for your jurisdiction and your district overlaps into another county, the canvass does not contain the results from the other county. If DuPage County is the secondary county for your jurisdiction, we have already forwarded this canvass information to the principal county. The official proclamation will be made by the principal county. In accordance with 10 ILCS (5/6-11) the Election Commission will send a copy to the State Board of Elections. If you have any questions, please feel free to call this office. Sincerely, Joseph H. Sobecki Interim Executive Director JHS:ar Enclosures 421 N. County Farm Road, Post Office Box 1087, Wheaton, Illinois Phone (630) Fax (630) TDD (630) Internet:

3 CANVASS OF VOTES FOR THE CONSOLIDATED GENERAL ELECTION CHAPTER 10 ACT 5/ ARTICLE 22-1 OF THE ELECTION CODE April 4, 2017 We, the undersigned members of the Canvassing Board of DuPage County, Illinois, do hereby certify that on Monday, April 24, 2017, we canvassed the returns of an election held on April 4, 2017, and we do proclaim that a total of 104,018 voters requested and received ballots and we do further certify that the following is a correct copy of votes received and herein recorded. CANVASSING BOARD Vicecaman Attest, upage County Election Commission STATE OF ILLINOIS ) ss COUNTY OF DU PAGE ) I, JOSEPH H. SOBECKI, Interim Executive Director in and for said County in the State aforesaid, do hereby certify that the foregoing is a correct copy of the abstract of votes cast at the Election held in said County on Tuesday. the 4th day of April 2017, A.D., which abstract was made by the County Canvassing Board of said County and is now on file in my office. IN TESTIMONY WHEREOF, I have hereunto set my hand and the seal of said Commission this 24th day of April2017, A.D.

4 Canvass of for the Consolidated General Election April 4, 2017 ELMHURST PARK DISTRICT Elmhurst Park District Park Commissioner Cook Vote for not more than TWO Prec Cntd 1 Rg Voters 76 Ballots Cntd % DuPage Mary E. Kies 6 Tim Sheehan 2 Robert "Bobby" Smith 3 Vote for not more than TWO Prec Cntd 52 Rg Voters 32,766 Ballots Cntd 4, % Mary E. Kies 2, % Tim Sheehan 2, % Robert "Bobby" Smith 1, % District Total Prec Cntd 53 Rg Voters 32,842 Ballots Cntd 4,286 Mary E. Kies 2,250 Tim Sheehan 2,837 Robert "Bobby" Smith 1,801 Total FOX VALLEY PARK DISTRICT Fox Valley Park District Park Commissioner at Large Vote for ONE Prec Cntd 42 Rg Voters 29,543 Ballots Cntd 3, % Alexander "Alex" G. Alexandrou 2, % Fox Valley Park District Park Commissioner Ward 3 Vote for not more than TWO Prec Cntd 42 Rg Voters 29,543 Ballots Cntd 3, % Giovanni "Gio" Santana % Holly Scholz 1, % Roger Schnorr 1, % Cynthia G. Penne 1, % GLEN ELLYN COUNTRYSIDE PARK DISTRICT Glen Ellyn Countryside Park District Park Commissioner Vote for ONE Prec Cntd 4 Rg Voters 2,268 Ballots Cntd % Eric Davis % Printed: April 25, 2017 Page 40 of 73

5 2017 Consolidated General Election Tuesday, April 4, 2017 ELMHURST PARK DISTRICT Election Abstract DuPage County Election Commission 421 N County Farm Rd Wheaton, IL

6 2017 Consolidated General Election Tuesday, April 4, 2017 Election Abstract Elmhurst Park District Park Commissioner Vote for not more than TWO Reg Vtrs: 32,766 Precincts 52 Total votes: 6,877 Ballots Counted: 4, Mary E. Kies Tim Sheehan Robert "Bobby" Smith Registered Voters Ballots Counted Mary E. Kies Tim Sheehan Robert "Bobby" Smith Registered Voters Ballots Counted Total Mary E. Kies ,244 Tim Sheehan ,835 Robert "Bobby" Smith ,798 Registered Voters ,766 Ballots Counted ,279 Page 3 of 4 April 24, 2017

7 Agenda #10 E L M H U R S T P A R K D I S T R I C T B O A R D O F P A R K C O M M I S S I O N E R S M E M O R A N D U M DA: May 8, 2017 TO: Board of Park Commissioners FROM: James W. Rogers, Executive Director RE: COMMITTEE APPOINTMENTS Listed below are the current committee appointments, a short description of each committee, and date/meeting time of the committee. Current Committee members are asked to remain with their current assignments until Board Elections are completed. Per Board policy, Board approval is required for these appointments. Current members and vacancies are noted. Park/City/School Committee (two Board members and Executive Director: Graf, Spaeth, Rogers) Meets every other month on the second or third Monday at 7:30 a.m. in alternating Park/City/School facilities to discuss topics of mutual interest. Elmhurst Art Museum (one Board member serving as ex-officio: Ubriaco plus one alternate, Kies) Oversees the operation of the Elmhurst Art Museum. Meetings are held on an as needed basis at the Art Museum. Ethics Committee (two Board members, one resident: Kies, Pelosi, Matheney plus Ethics Officer Attorney Paine) Per the Gift Ban Act, the Board created an Ethics Board to enforce the provisions of the law. The committee shall meet as needed to perform its duties. Finance /Audit Committee (two Board members: Morissette-Moll, Pelosi) Monitors District finances, supervises the annual audit and reviews check registers weekly with Friday approval to release vouchers to vendors weekly. Also meets on other financial issues on an as needed basis such as an annual meeting with the Board s auditor. Gateway SRA Board (one staff member: Szkolka plus one alternate, Brady) Coordinates the operation of the Gateway Special Recreation Association. Meetings held the second Thursday of each month. Human Resource Committee (Board President & Vice-President: Ubriaco, Spaeth) Coordinates the Executive Director s yearly evaluation. The committee reports to the Board relative to the progress being made in the various areas the Board has asked the Executive Director to address.

8 Legislative Committee (one Board member: Ubriaco) Reports as needed on legislation affecting parks and recreation through the Illinois General Assembly. Lizzadro Museum of Lapidary Art Board (one Board member: Kies) Oversees the operation of the Lizzadro Museum of Lapidary Art. Meetings are held at the Lizzadro Museum in May and November. Park/School Joint Committee (Board President and Executive Director: Ubriaco, Rogers) Discusses topics of mutual interest, based on the Intergovernmental Agreement, to the Park and School Districts. A meeting is held in January to review the prior year. Other meetings can be called as needed. People for Elmhurst Parks Foundation (one Board member and one staff member: Morissette-Moll, Felkamp, one staff alternate O Neill) Coordinates various fundraisers and improvement projects on behalf of the District. Meets the third Thursday of the month in the Administrative Office Boardroom. Policy Review Committee (two Board members and Executive Director: Kies, Ennis, Rogers) The Board of Commissioners may request the Board President to direct committee members to meet to review various Board policies and recommend action to the full Board. Senior Citizens Commission (one staff member: A. Srail) Advises and makes recommendations to the City Council on issues relating to senior citizens and assists seniors in obtaining help from governmental and local agencies. Sugar Creek Golf Course Administrative Board (one Board member, one staff member, one community member, plus one more representative in even years: Graf, Mark Exiner, McDermott) Oversees the operation of Sugar Creek Golf Course. Meets on the fourth Tuesday each month at 6:30 p.m. at Sugar Creek Golf Course Clubhouse or as needed. Veterans Memorial Commission (one staff member: Scheppele) Oversees the operation, maintenance and programming of the Veterans Memorial. Meets on a semi-regular basis at 7 p.m. at City Hall. Youth Commission (one staff members: Nelson) Advises and makes recommendations to the City Council on issues affecting Elmhurst youth. Thank you.