Dalton State College Circle Bylaws

Transcription

1 Dalton State College Circle Bylaws Article I Name *Section 1. The name of this Circle of The Omicron Delta Kappa Society Inc. shall be the Dalton State Circle at Dalton, Ga. Article II Meetings *Section 1. Regular meetings for the transaction of business shall be held at least once each month of the collegiate year at such time and place as may be designated by the circle. Additional meetings may be called at any time by order of the president. Section 2. There shall be two meetings each year for the election of members. They shall be held in the fall and spring, at a time and place to be designated by the President (or by circle action). The Circle Coordinator shall give a written notification of this meeting to all voting members at least two weeks in advance. Section 3. The meetings for the initiation of new members shall be held three weeks after the respective elections, or as soon thereafter as practicable, the time and place to be provided for at the election meeting. The Circle Coordinator shall notify all resident members of this meeting as soon as the time and place shall have been designated. Section 4. The election of officers shall be held annually at the regular meeting in March, and their installation shall take place at the regular meeting in April. Section 5. A quorum for the transaction of all business shall consist of a majority (50% +1) of all the voting members of the circle.

2 Article III Officers *Section 1. The officers of the circle shall be those provided for in the National Bylaws of the Society (O K Bylaws, Article IX, Sections 1 & 2) including a President, Vice President, Circle Coordinator (will serve as the treasurer), and a faculty advisor. In addition, the Dalton State Circle will also elect a Marketing and Communications Chair. *Section 2. All incoming officers shall have familiarized themselves with the rules and regulations of The Omicron Delta Kappa Society, Inc., as embodied in the National Constitution and Bylaws, Ordinances, Board of Directors Orders, and the Circle Bylaws. *Section 3. At the time of their installation, officers shall be required to state as a part of their pledge under oath that they have complied with the requirements of Section 2. Section 4. All outgoing officers shall be required to prepare written reports upon the program and procedures of their respective circle to serve as guides for new officers. Section 5. The duties of the Circle Coordinator and Faculty Advisor shall be those provided for in the National Bylaws of the Society (O K Bylaws, Article IX, Sections 3 & 4). Section 6. The duties of Student Offices shall be to lead, facilitate, and motivate The Circle. Specific responsibilities for each position include: A. President i. Facilitate circle meetings; ii. iii. iv. Chair at least one circle committee; Preside over the initiation ceremony; Work with circle coordinator and faculty advisor to meet minimum circle standards; v. Ensure circle is represented at national O K events. B. Vice President a. Oversee new member recruitment; b. Host an orientation for new members, explaining O K s history and purpose and their obligations as members; c. Serve as the circle secretary for officer and circle meetings; d. Chair at least one circle committee.

3 C. Marketing and Communications Chair a. Find ways to use technology to improve organization s operations (e.g. communications and outreach); b. Develops and maintains circle website and social media sites; c. Ensure circle marketing and communications follow the ΟΔΚ branding and editorial guidelines; d. Serve as the circle historian to maintain and archive circle documents. e. Publicize circle activities; f. Serves as the circle webmaster. Section 7. All officers of the circle shall be elected by secret ballot, except where there is only one nominee, and a majority (50% +1) of the total votes cast shall be necessary to elect. Article IV Committees Section 1. The circle shall have two standing committees that meet at least once each month of the collegiate year at such time and place as may be designated by the designated committee chair. These two committees shall focus on (1) Leadership Development and Scholarship and (2) Service and Fellowship. Section 2. The responsibilities of each committee shall include: A. Leadership Development and Scholarship a. Oversee all planning, implementation, and assessment associated with the Annual Leadership Conference; b. Create and manage all aspects of the Leadership Takeout program. B. Service and Fellowship a. Identify and organize opportunities for ΟΔΚ members to bond through service; b. Create and manage circle events, programs, and initiatives fostering fellowship among current, perspective, and alumni members. Section 4. The President shall be authorized to appoint all committees whose membership has not been otherwise provided for by the circle.

4 Article V Nominations and Election of New Members Section 1. The President shall appoint a committee of five voting members at least two months before each election meeting, whose duty it shall be to prepare a list of all eligible candidates for membership (O K Society Bylaws, Article 1) and to present this list to the circle at election meetings. Section 2. Each member may present to the committee a list of not more than ten people in the institution whom that member considers eligible and wishes to have considered for election. Section 3. The membership committee shall be assisted in the selection of its list by the preferential lists submitted by the members as far as it is consistent with the requirements for eligibility. Section 4. At election meetings, the membership committee shall post its list of candidates conspicuously before the assembled members and render a report of its findings. *Section 5. Immediately prior to the balloting, and as many times thereafter an occasion demands, the presiding officer shall cast the attention of the members to the requirements that no person of unquestioned eligibility should be barred for personal reasons, and that any questions as to personal qualifications must be fully discussed at the circle election meeting. *Section 6. The vote shall be by secret written ballot. These ballots shall be counted by tellers appointed by the President. If any candidate receives the required number of votes for election as provided in Article IV, Section I., of the National Constitution, that candidate shall be declared elected and the vote shall then be taken individually by secret ballot on the remaining number, in the order in which they appear on the committee s list. Section 8. Candidates shall be notified of their election personally by the Circle Coordinator or by some other member appointed for the purpose, and by letter. Section 9. Until formal public pledging, each member shall be under the oath of secrecy not to divulge in any way or suggest to anyone except a member the names of those who

5 have been elected. Each elected candidate upon notification shall be pledged to absolute secrecy until a public announcement has been made. Article VI Initiation Section 1. The membership-initiation fee shall be the national lifetime membership fee, as approved by the Society Board of Directors, plus any local dues amount to be determined by the circle, payable in advance of initiation. Initiation fees shall be collected by the faculty officer(s) and forwarded to the Executive Director of the Society as provided in Article V, Sections 1, 2, and 3, of the National Bylaws. *Section 2. The procedure for initiation of new members shall be that provided in the Official Ritual of the Society. Article VII Finance Section 1. The membership-initiation fee shall be the national lifetime membership fee, as approved by the Society Board of Directors, plus any local dues amount to be determined by the circle, payable in advance of initiation. Initiation fees shall be collected by the faculty officer(s) and forwarded to the Executive Director of the Society as provided in Article V, Sections 1, 2, and 3, of the National Bylaws. Section 2. All active members shall pay a one-time circle membership fee of $25 to the Circle Coordinator to be used for operational expenses. *Section 3. An Auditing Committee shall be appointed by the President composed of two student members and one voting faculty member who are not officers, to audit the books of the circle within two weeks after the beginning of the academic year and again in two weeks prior to end of the academic year, and shall submit a signed report to the circle. Article VIII Active Membership Section 1. In order to become classified as an active member of The Circle, members should attend at least 40% of scheduled ΟΔΚ meetings including circle gatherings and committee meetings and at least 30% of ΟΔΚ campus events, service, and fellowship gatherings. Section 2. Active members shall serve on at least one circle committee (Article IV).

6 Section 3. Members who are not be able to meet all membership requirements may submit a Member Status Change Form to the Circle President. All documentation will be reviewed by circle officers to determine membership status. Section 4. All active members will be eligible to vote on circle business matters. Section 5. Membership status checks will be conducted at the end of each semester. Article IX Suspension of Voting Power of Active Members Section 1. New members shall have one semester to gain active member status. Any new who shall be absent for two consecutive meetings without an excuse accepted by the officers of the circle shall be deprived of the privilege of voting in any subsequent meetings of the circle. Section 2. Any member of this circle who does not become classified as an active member after one semester of membership shall be deprived of the privilege of voting in any subsequent meetings of the circle. Section 3. Any voting member of the circle who is not sitting on a committee without an excuse accepted by the officers of the circle shall be deprived of the privilege of active membership. Section 4. Reinstatement of a member shall be when the member met any and all financial obligations to the circle, sits on a committee, attends 40% meetings, and attends 30% of campus events, service, and fellowship gatherings. Article X Order of Business Section 1. The order of business for all regular meetings shall be as follows: A. Roll Call B. Reading of minutes of previous meeting C. Unfinished business D. Reports of committees E. New business F. Voluntary remarks G. Election of officers H. Installation of officers I. Election of new members J. Initiation of new members K. Adjournment

7 Section 2. The regular order of business may be changed by the circle when desired. Section 3. The Vice President will be responsible for ensuring minutes are distributed within four business days of meeting adjournment. Article XI Amendments and Suspensions of Bylaws *Section 1. These bylaws may be amended by three-fourths of the voting members present at a meeting called for the purpose, or where this purpose has been mentioned in the call. Section 2. In case of an emergency, any part of these bylaws may be suspended by a three-fourths vote of the voting members present, but only for a single meeting. *Items required in all circle bylaws by the Society s Board of Directors. Attachments odkbylawsfy2017 (605 kb) odkconstitutionfy2019 (614 kb) Copyright All Rights Reserved. O K is a member of the Honor Society Caucus. Omicron Delta Kappa National Headquarters 224 McLaughlin Street Lexington, Virginia ODK-NHDQ ( ) odknhdq@odk.org Privacy Policy Diversity, Equal Opportunity, and Hazing Statements

8 Originating Signatory s This document is signed and dated by the members of the ODK Circle who work to create and approve the Circle Bylaws for Dalton State College.