Student Academic Advisory Board Official Bylaws Christopher Newport University regulations of the Boards of Advisors, and these Bylaws.

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1 ARTICLE 1 NAME AND LOCATION Student Academic Advisory Board Official Bylaws Christopher Newport University regulations of the Boards of Advisors, and these Bylaws. SECTION 1: The name of this organization shall be the Student Academic Advisory Board (SAAB). This organization is at Christopher Newport University in Newport News, Virginia. SAAB is advised by the Director of the Luter College of Business and Leadership. ARTICLE II OBJECTS Section 1: The objects of this organzation shall be to serve as a bridge between the students and the faculty; to suggest programs and events that the The Luter College of Business and Leadership can institute, to foster academic outreach by advising the Board of Advisors on international, internship, and community outreach opportunities. and to represent the students of the Luter College of Business and Leadership ARTICLE III LAWS Sections 1: The laws of this organization shall consist of the Constitution and Statutory Code, the regulations of the Board of Advisors, and these Bylaws Section 2: This organization may enact rules and regulations for organization operations, providing such rules and regulations are consistent with the Constitution and Statutory Code, the Section 3: These bylaws may be amended by a two-thirds vote of the student membership of this organization in good standing, after making a motion for any amendment and then allowing the motion to lie on the table for at least one week. In no case shall this organization have the right or power to change, alter or amend any requirements of the Constitution and Statutory Code, or regulations of the Board of Advisors. All amendments or changes made to these Bylaws by this organization shall be prepared in triplicate and forwarded to the President of the Student Academic Advisory Board who shall submit them for approval to the Director of the The Luter College of Business and Leadership before final adoption. ARTICLE IV VOTING Section 1: Only student members of this organization in good standing shall have the right to vote. Section 2: A majority of the student members of this organization in good standing shall constitute a quorum Section 3: Members who have been suspended, for either delinquency or non-attendance, have lost the right to vote until their suspension is ended, and are not to be counted in the determination of a quorum for this organization.

2 Section 4: Voting will be conducted on any matters that need to be passed. A majority will be needed to pass all matters that require a vote. ARTICLE V MEMBERSHIP Section 1: This organization shall consist of student members of Christopher Newport University, together with such faculty as this organization may receive into membership. Section 2: Members in good standing shall be those members who, having satisfied all requirements of this organization are contributing to the operations of this organization. Members must attend all mandatory meetings and events unless circumstances prevent this. In the event of this, it is the responsibility of the member to notify the President. Section 3: This organization shall have 1 general class of membership, student A. Student members shall be those members properly registered and actively pursuing an undergraduate or graduate degree from Christopher Newport University. Section 4: No member in good standing shall be discriminated against by having the right to vote or hold office denied or abridged, except that faculty members shall not be eligible to vote or hold office in this organization. ARTICLE VI MEMBERSHIP SELECTION Section 1: Members of the Student Academic Advisory Board shall be accepted into membership only by and through Christopher Newport University. There shall be no discrimination because of race, creed, sex, sexual orientation, religion, national origin or handicap. Section 2: Each prospective member of the organization must: A. Be enrolled at Christopher Newport University. B. Express their firm intention of completing a course of study in business administration or leadership C. Possess a grade average of not less than that required for graduation by Christopher Newport University. D. Be invited to join the organization and approved for membership by the President of the organization and Director of the The Luter College of Business and Leadership Section 3: A prospective member is invited to join the organization at the recommendation of a current member of the organization or the recommendation of a faculty member of the The Luter College of Business and Leadership. Section 4: The prospective member will be notified of his or her recommendation and will be invited to fill out a application for membership. Section 5: Upon completion of the application for membership, a prospective member will schedule an interview with members of the

3 organization and faculty of the The Luter College of Business and Leadership. Section 6: Upon completion of the interview, the prospective member will be notified as to if he or she is invited to join the organization. Section 7: This organization shall invite new members to join once per academic year, with this happening in the Spring semester of each academic year. Section 8: All presidents of other student organizations within in Luter College of Business and Leadership will automatically be invited to serve as members on the Student Academic Advisory Board. They will have lifetime membership as long as they withear to all sections of article V. Article VII MEETINGS Section 1: This organization shall hold at least four business meetings a semester, at which a quorum shall be present. Section 2: Business meetings of this organization shall be held at least once a month at a time and day set by the executive board. Section 3: Special meetings of this organization may be called by the president, the Direcctor of the The Luter College of Business and Leadership, or by a majority vote of the Executive Board. Notice of such special meetings must be given in writing to twenty-four hours before scheduled starting time of the special meeting; said written notice must state the time, place and purpose of the special meeting or if notification is by telephone, a memo stating time, date, and name of member contacted will be done and signed by the president or the presiding chair of the Executive Board. Section 4: Attendance at all meetings of this organization shall be mandatory for student members. Any student member having an unexcused absence from any meeting of this organization shall be subject to penalty as established by Discipline in Article XI. Section 5: In the absence of the president, the vice president, any officer of this organization may call a meeting to order provided there is a quorum, and the membership shall then elect a member to preside for the duration of that meeting, subject to the arrival of the president who shall preside whenever present or arrival of the above listed vice presidents. Article VIII ORGANIZATION OFFICERS Section 1: The officers of this organization shall be president, vice president, secretary, vice president of open houses, and vice president of events and communications as elected by this organization; any other officer positions this organization may designate are subject to the approval of the student members of SAAB. Organization officer duties shall be as follows: A. President: The president presides over all SAAB meetings. The president also attends all Board of Advisor s meetings and provides the board with an update of SAAB. The

4 president oversees all committees and is in constant contact with the The Luter College of Business and Leadership and the Director. The president is responsible for scheduling all meetings and is required to be in constant contact with all of the members of SAAB. The president also represents SAAB at all meetings and events that student organizations are required to attend. B. Vice President: The vice president helps the president accomplish the major tasks of SAAB. The vice president serves as the president at all SAAB events if the president is not in attendance. 1. This organization designates the Vice President as being first to temporarily succeeded to the powers and duties of the president in the absence or disability of the president. The Secretary shall be second in order to temporarily succeeded if necessary. C. Secretary: The secretary is responsible for taking attendance at all SAAB meetings and events. The secretary will report the attendance to the president. The secretary writes down the minutes of each meeting and then s the minutes out to all members. The secretary will also make a calendar each month listing all of SAAB s events for that month D. Vice President of Events and Communication: The VP of events planning is in charge of the events planning and communication committee. With the help of this committee, the VP of event planning helps to plan and organize all events put on by SAAB. These events include but are not limited to: tailgates, informative events, academic events, etc. Also, this VP, with the help of this committee, helps promote SAAB within the Luter School of Business and the entire university. The VP advertises all the events put on by SAAB and is also in charge of updating the bulletin board on the 3rd floor of the BTC. E. Vice President of Mentoring: The VP of mentoring is in charge of the mentoring committee. With the help of this committee, the VP of mentoring is in charge of planning, coordinating, and continuing all mentoring efforts in The Luter School of Business. F. Vice President of Open Houses: The VP of open houses is in charge of the open house committee. With the help of this committee, the VP of open houses is in charge of ensuring that SAAB and the The Luter College of Business and Leadership are well represented at all open houses. The VP of open houses organizes who will work at open houses as well as maintains the boards used by the The Luter College of Business and Leadership for open houses. Section 2: The officers of this organization shall be elected in the middle to end of March. (It is strongly recommended that officer elections be held approximately midway through the Spring semester and that officers serve for one-year terms. Section 3: No person shall be elected to an organization office unless that person is a member in good standing. If any elected officer temporarily or

5 permanently withdraws from Christopher Newport University, that elected officer shall be automatically disqualified from holding office and that specific office shall be declared vacant. An election shall be held as soon as practicable to fill the vacant office. Section 4: A candidate for elected office shall be declared elected when that member receives a number of votes equal to fifty percent plus one of the quorums present. Section 5: An elected officer may be removed from office only after a petition signed by five student members in good standing of this organization is introduced at a regular meeting of this organization. The motion must lie on the table for at least one week before a final vote is taken. A two-thirds vote of the student members in good standing of the organization shall be necessary to remove an elected officer from office. If an elected officer is removed from office, that office shall be declared vacant, and an election shall be held as soon as practicable to fill the vacant office. Section 6: It shall be the responsibility of all outgoing officers of this organization to personally give to their successors all written materials, records, reports and assets pertaining to the conduct and duties of their respective office, and also to personally instruct their successors in the proper administration of that office. All written information shall be retained for a minimum of two years. Incoming responsibility to seek out and receive all written materials, records, reports and assets, as well as the counsel of the outgoing officer that preceded them in office. ARTICLE IX COMMITTEES Section 1: The standing committees of this organization shall be the Open Houses, Philanthropy, Communications, and Events Planning. A. Executive Board. The Executive Board shall be responsible for the management of this organization at all times; the only exception being when a meeting of student members in good standing, with a quorum established, is being conducted. The Executive Board shall be composed of the President, Vice President, Secretary, Vice President of Open Houses, and Vice President of Events and Communications. It shall be chaired by the President. B. For a description of each committee, refer to Article VIII and the Vice President office for each committee. Section 2. The president of this organization shall have the authority to preside over any committee of this organization, and shall also have the power to appoint any committee not provided for by the laws of the organization or these Bylaws. Section 3. Any member of any committee may be removed or replaced by the committee, officer or member who made the appointment to that committee, with the exception of those officers or members who are specifically designated by these Bylaws to serve on a specific committee.

6 Section 4. A majority vote of the members of any committee shall decide any question before that committee. expressing in writing to the president why the event should not be mandatory. Section 5. Committees will consists of a vice president and members of the organization. Each member of the organization must serve on at least one committee and can decide on what committee he or she would like to serve on. However, in the event that a committee doesn t have enough members, the president can decide who will serve on that committee. Section 6: Other committee may be formed and disbanded at the discretion of the President and the student members of the organization ARTICLE XI DISCIPLINE Section 1: Any member who misses more than three mandatory events (including meetings) per semester without excuses acceptable to the Executive Board of this organization, shall be asked to leave the organization, with right of appeal to the Executive Board and Director of the The Luter College of Business and Leadership. If you are the president of your organization and are removed, you must nominate a member of your organization to take your club/organization's place as representative to SAAB. Section 2: The President and Secretary will determine mandatory events. Student members may oppose the ruling of mandatory events by formally

7 I, vow to adhere to the by laws of the Student Academic Advisory Board set forth by the Executive Board and voted upon by the members of this organization. Failure to adhere to the by laws will result in poor standing, and possible suspension or expulsion. (Member Name) (Date)