* Items Taken Out of Order **Non-Agenda Items

Transcription

1 SNOHOMISH COUNTY PUBLIC UTILITY DISTRICT Regular Meeting September 18, 2018 The Regular Meeting was convened by President Kathleen Vaughn at 9:00 a.rn. in the Commission Meeting Room. Those attending were Sidney Logan, Vice President; Tanya Olson, Secretary; Acting CEO/General Manager Torn DeBoer; Interim General Counsel Kristin Hall; Assistant General Managers Teresa D' Alessio (Interim), John Haarlow, and Brant Wood; Chief Information Officer Dean Galvez; other District staff; members of the public; Clerk of the Board Melissa Collins and Deputy Clerks of the Board Allison Morrison and Lela Wall. * Items Taken Out of Order **Non-Agenda Items 1. CEO/GENERAL MANAGER BRIEFING AND STUDY SESSION A. Updates 1. Media. Communications & Marketing Director Julee Cunningham reported on District related articles. 2. Community Engagement. Government & External Affairs Director Jessica Matlock reported that Senator Palumbo met with staff regarding Cybersecurity and said she would provide the Board with a copy of the recent American Public Power Association (APPA) Cybersecurity Handbook that featured the District. Senior Executive Accounts Manager Chuck Peterson provided a map of the Future Light Rail System as a handout at places, by reference made a part of the packet. Mr. Peterson gave an update on the early planning efforts for the Sound Transit 3, an extension from Lynnwood to Everett. 3. Other. Assistant General Manager Distribution & Engineering John Haarlow introduced the linemen and apprentices who participated in the Pacific Northwest Lineman Rodeo. Journeyman Lineman Jake Morgan presented a slideshow of photos and described the rodeo process and events. B. Renewable Rate Pilot Government & External Affairs Director Jessica Matlock and Senior Manager Rates, Economics & Energy Risk Management Brian Booth presented information on a proposed Green Rate for the City of Edmonds Staff recommended a 1-Year Pilot Program for 2019, and to work with stakeholders for a long-term solution for 2020, and beyond. Ms. Matlock mentioned that the Department of Commerce and the Northwest Energy Coalition were supportive of the District's approach.

2 Regular Meeting 2 September 18, 2018 C. Safety Mid-Year Update Senior Manager Safety & Line Training Rob McManis facilitated a Mid-Year Safety Update for 2018 that showed, under the direction of (former) CEO/General Manager Craig Collar, an overall drop in Recordable Injuries, Restricted Days/Lost Days, and Preventable Vehicle Accidents. The results of a Facilities/Safety Audit were mentioned and future initiatives included several new trainings, a revamp of the Hearing Conservation Program, an Automated Safety Tracking System, and analyzing accident trends. Mr. McManis responded to the following citizen questions: Rebecca Wolfe, Edmonds, asked which changes, under Mr. Collar, made the greatest improvements. David Chan, Everett, inquired how the District Lineman statistics compared with industry-wide Occupational Safety Health Administration (OSHA) statistics. The meeting recessed at 10:38 a.m. and reconvened at 10:51 a.m. D. Blockchain and Cryptocurrency Update As requested by the Board, Enterprise Architect Marc Rosson presented an overview of blockchain technology and the effects of cryptocurrency mining on utilities, with a focus on Bitcoin mining. Senior Manager Rates Economics & Energy Risk Management Brian Booth described the new mining load as potentially desirable, if managed and charged appropriately, with manageable risks. Next steps included continuing work to update and revise the New Load Policy (NLP). EXECUTIVE SESSION The Regular Meeting recessed at 11 :35 a.m. and reconvened in Executive Session at 11 :43 a.m. to review the qualifications of an applicant for public employment, under the terms set forth in the Open Public Meetings Act. It was anticipated the Executive Session would last approximately 30 minutes, with no public announcements. Those in attendance were Commissioners Kathleen Vaughn, Sidney Logan, Tanya Olson; Interim General Counsel Kristin Hall, Assistant General Counsel Branda Andrade; and Clerk of the Board Melissa Collins. The Regular Meeting recessed immediately upon conclusion of the Executive Session at 12:08 p.m.

3 Regular Meeting 3 September 18, 2018 RECONVENE REGULAR MEETING The Regular Meeting was reconvened by President Kathleen Vaughn at 1 :30 p.m. in the Commission Meeting Room. Those attending were Sidney Logan, Vice President; Tanya Olson, Secretary; Acting CEO/General Manager Tom DeBoer; Interim General Counsel Kristin Hall; Assistant General Managers John Haarlow, Teresa D' Alessio (Interim) and Brant Wood; Chief Information Officer Dean Galvez; other District staff; members of the public; Clerk of the Board Melissa Collins; and Deputy Clerks of the Board Allison Morrison and Lela Wall. * Items Taken Out of Order **Non-Agenda Items 2. RECOGNITION/DECLARATIONS A. Consideration of a Resolution Recognizing the Observance of the Week of October 1, 2018, Through October 5, 2018, as Customer Service Appreciation Week A motion unanimously passed approving Resolution No recognizing the observance of the week of October 1, 2018, through October 5, 2018, as Customer Service Appreciation Week. 3. COMMENTS FROM THE PUBLIC David Chan, Everett, requested the District provide a schedule for reaching the Renewable Energy requirement and predictable rates for the ratepayers. Christopher Glans, Everett, spoke of an event called Rise for Climate, Jobs & Justice and expressed his disappointment that the PUD did not attend. In response to Mr. Glans, Government and External Affairs Director Jessica Matlock said that staff had created a pamphlet for the event and would provide a copy. Rebecca Wolfe, Edmonds, said that she thought the District's CEO/General Manager hiring process violated the public trust doctrine. 4. CONSENT AGENDA A. Approval of Minutes for the Regular Meeting of June 26, 2018, and the Special Meeting of July 3, 2018

4 Regular Meeting 4 September 18, 2018 B. Bid Awards, Professional Services Contracts and Amendments Public Works Contract Award Recommendations Over $25,000: Request for Proposal No. Doc with TRICO Companies, LLC Request for Proposal No. Doc with Potelco, Inc. Formal Bid Award Recommendations $60,000 and Over: Professional Services Contract Award Recommendations $200,000 and Over: Miscellaneous Contract Award Recommendations $200,000 and Over: Cooperative Purchase Recommendations: Contracts: Amendments: Sole Source Purchase Recommendations: Purchase Order No with Fritel and Associates dba Diversified Product Development Emergency Declarations, Purchases and Public Works Contracts: Purchases Involving Special Facilities or Market Condition Recommendations: Formal Bid and Contract Amendments: Miscellaneous Contract No. CW with TechniArt, Inc. Contract Acceptance Recommendations: Public Works Contract No. CW with Tapani, Inc. C. Consideration of Certification/Ratification and Approval of District Checks and Vouchers A motion unanimously passed approving Agenda Item 4A - Approval of Minutes for the Regular Meeting of June 26, 2018, and the Special Meeting of July 3, 2018; 4B - Bid Awards, Professional Services Contracts and Amendments; and 4C - Certification/Ratification and Approval of District Checks and Vouchers. 5. PUBLIC HEARING AND ACTION A. Disposal of Surplus Property-4 th Quarter 2018 President Vaughn opened the public hearing. Commissioner Logan inquired about a listing on Exhibit A that showed five replacement vehicles would be purchased with funds from the 2019 budget, which was yet to be approved. Manager Transportation Mark Stephens said he would confirm the listing was correct.

5 Regular Meeting 5 September 18, 2018 There being no further questions or comments from the public, the public hearing was closed. Based on staff's recommendation that the items are no longer necessary or useful to the District, a motion unanimously passed approving those items listed on the Exhibits A and B of the Surplus Property Recommendation Report be declared surplus and be sold for high bid or disposed of according to policy in the fourth quarter of COMMISSION BUSINESS A. Consideration of Potential Action on Hiring a New CEO/General Manager and Associated Resolution Commissioner Vaughn provided background information on the recruitment efforts for a new CEO/General Manager and announced that the Board selected John Haar low, current Assistant General Manager of Distribution & Engineering, to serve as the new CEO/General Manager of the District. Commissioner Olson read the proposed Resolution, which was provided at places, and made a part of the packet. Consistent with State Law, the Board will consider the Resolution at their next regular meeting on October 1, The following citizens spoke in favor of the proposed Resolution: Steven Keeler, Edmonds; Jake Morgan, Unit Chairman and Shop Steward of International Brotherhood of Electrical Workers (IBEW) Local 77, read a letter on behalf of the union members; Jake Morgan, Snohomish, representing himself; and Lela Wall, Marysville. The following citizens spoke in opposition of the proposed Resolution: Carsten Glans, Everett, read a statement on behalf of the Snohomish County Young Democrats; David Chan, Everett; Margaret Bender, Snohomish; Chris Glans, Everett; Kara French, Snohomish; Rebecca Wolfe, Edmonds, who read a letter on behalf of Stanwood City Council member Kelly McGill; Tim Schmitt, Stanwood; Kelly Wright, Marysville; Bret Chiafalo, Everett; Bruce King, Arlington; Marylou Eckert, Lynnwood; Mary Rollins, Everett; Liz Vogeli, Everett; Thomas Albertson; and Christina Melnichenko, Mukilteo. B. Commission Reports There were no Commission reports.

6 Regular Meeting 6 September 18, GOVERNANCEPLANNING A. Governance Planning Calendar There were no changes to the Governance Planning Calendar. ADJOURNMENT There being no further business or discussion to come before the Board, the Regular Meeting of September 18, 2018, adjourned at 3:04 p.m. An audio file of the meeting is on file in the Commission Office and available for review. App ~ th dayo wember k-.