Minutes of the Special Meeting of the Housing Authority of the City of Bristol August 16, 2017 Cambridge Park Community Room

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1 Chief Executive Officer Phone: (860) Mitzy Rowe Fax: (860) TDD: (860) Board of Commissioners Website: Rickey Bouffard, Chair Gary J. Klemyk, Jr., Vice-Chair David R. Godin Andrew Thyme Greg Klimek Minutes of the Special Meeting of the Housing Authority of the City of Bristol August 16, 2017 Cambridge Park Community Room The Special Meeting of the Housing Authority of the City of Bristol was held on Wednesday, August 16, 2017 at the Cambridge Park Community Room. DRAFT Chair Bouffard called the meeting to order at 4:35 p.m. and upon roll call, the following answered present: 1. ROLL CALL Present: Chair Bouffard Vice-Chair Klemyk Commissioner Godin Commissioner Klimek Absent: Commissioner Thyme Note: City Liaison was absent. Also present: Mitzy Rowe, Chief Executive Officer, Sal Vitrano, General Counsel, Melissa Green, Deputy Director/Director of HCV Program, Carl Johnson, Director of Capital Funds, Sharon Oquendo, Director of Public Housing, Joseph Daniel, Director of Finance, Marilyn Rivera, Senior Property Manager, Laura Lamar, Property Manager, Beatrice Nieves, Property Manager and Evalyn McMahon, HR & Finance Manager.

2 2. PUBLIC PARTICIPATION There was no public participation. 3. REVIEW AND APPROVAL OF THE MINUTES A. Regular Board Meeting: June 20, 2017 B. Special Board Meeting: August 1, 2017 A Motion was made to approve the minutes for the Regular Board Meeting on June 20, 2017 and the Special Meeting on August 1, 2017 by Commissioner Klimek, Seconded by Commissioner Godin. 4. STAFF REPORTS FOR AUGUST 2017 A. CHIEF EXECUTIVE OFFICER REPORT B. CAPITAL FUND DIRECTOR REPORT C. DEPUTY DIRECTOR/DIRECTOR OF HCV PROGRAM REPORT D. AMP 1 SENIOR PROPERTY MANAGER REPORT E. AMP 2 DIRECTOR OF PUBLIC HOUSING REPORT F. AMP 3 PROPERTY MANAGER REPORT G. CONGREGATE PROPERTY MANAGER REPORT H. ZBIKOWSKI PARK MR PROPERTY MANAGER REPORT A Motion was made to approve the staff reports for August 1, 2017 by Vice-Chair Klemyk, Seconded by Commissioner Klimek. The CEO explained to the Board that we are waiting for Labor Counsel to finalize the Union Contract so it can be presented to the Board for approval since the Tentative Agreement (TA) was agreed by both parties. The CEO informed the Board that Marilyn Rivera was leaving the agency for an Executive Director s position in Portland, CT and wished her well.

3 A Motion was made to move agenda item number 10 to 5 and to move agenda item number 11 to 6 by Commissioner Godin, Seconded by Vice-Chair Klemyk. 10. REVIEW AND TAKE ACTION ON REQUEST FROM THE BRISTOL BOYS AND GIRLS CLUB Michael Suchopar, Chief Professional Officer and Jay Maia, Cambridge Park Unit Director from the Bristol Boys and Girls Club spoke of the programs they provide to the children of Cambridge Park, they explained that they serve 121 are from Cambridge Park. Mr. Suchopar mentioned that they are in financial trouble and was asking BHA for $40,000. A Motion was made to table this item by Vice-Chair Klemyk, Seconded by Commissioner Klimek. 11. PRESENTATION BY THE CARABETTA COMPANIES ON RENOVATION PROJECT AT CAMBRIDGE PARK William Stetson, Eric Polinsky, Helen Muniz, Laura Sklaver, and Tegan Portugiel from Carabetta spoke about their new proposal. Among the items presented, was an explanation on why the 60 unit elderly building would not be part of the renovation project, there was a discussion about the complexities of the RAD program, why we were not awarded the 9% LIHTC and why they wanted to go with the 4% LIHTC application. Mr. Polinsky and Ms. Muniz reviewed the ten revisions to the renovation project and explained why they propose that the renovation project will get scale back significantly from what they proposed originally. Mr. Stetson also mentioned that now the project would be completed in 4 phases. There was a period of questions and answers. Chair Bouffard asked for the dates of each phase and Mr. Polinsky said he could provide the Board with the dates. Chair Bouffard thank the representatives from Carabetta for their presentation.

4 5. BOARD COMMITTEE REPORTS Chair Bouffard stated that there were no Committee Reports. 6. REVIEW AND TAKE ACTION ON LIST OF INVOICES A Motion was made to accept the invoices by Vice-Chair Klemyk, Seconded by Commissioner Klimek. 7. REVIEW AND TAKE ACTION ON FINANCIAL REPORTS The CEO explained that the financials were not ready due to year end work by the Fee Accountant. A Motion was made to table the August financials reports by Vice-Chair Klemyk, Seconded by Commissioner Godin. 8. REVIEW AND TAKE ACTION ON RESOLUTION #1301 LETTER TO HUD There was a discussion. A Motion was made to approve a resolution to send a letter to HUD inquiring about the propriety of the actions of the MHA agency, waive the reading, and attach Resolution #1301 to the minutes by Vice-Chair Klemyk, Seconded by Commissioner Godin.

5 ROLL CALL Ayes: Chair Bouffard Vice-Chair Klemyk Commissioner Godin Commissioner Klimek Nayes:

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7 9. REVIEW AND TAKE ACTION ON RESOLUTION #1302 TO AMEND SECTION 8 ADMINISTRATIVE PLAN RELATED TO TERMINATION OF LEASE AND CONTRACT DUE TO INSUFFICENT FUNDING/PROHIBITION OF THE USE OF DOUBLE KEYED DEADBOLTS IN HCV SUBSIDIZED UNITS A Motion was made to approve Resolution #1302, waive the reading and attach it to the minutes by Vice-Chair Klemyk, Seconded by Commissioner Klimek. Commissioner Godin asked what process will be followed to terminated participants. The CEO explained that participants that have been in the program first will be terminated temporarily until funding is restored. Commissioner Klimek asked about the issue with the keyed deadbolts. The CEO explained that our Section 8 Inspection was finding more instances where participants were installing these deadbolts in the units that were subsidized. ROLL CALL Ayes: Chair Bouffard Vice-Chair Klemyk Commissioner Godin Commissioner Klimek Nayes:

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11 12. EXECUTIVE SESSION TO DISCUSS: Cambridge Park Development Agreement Terms and Conditions. Personnel Matters A motion was made to enter into Executive Session and invite the CEO and General Counsel at 6:08 p.m. by Vice-Chair Klemyk, seconded by Commissioner Godin. 13. ANY ACTION RESULTING FROM EXECUTIVE SESSION A motion was made to come out of Executive Session at 6:31 p.m. by Commissioner Klemyk seconded by Commissioner Klimek. A motion was made by Commissioner Godin to approve a resolution that approves the plan proposed by Carabetta this evening. Chair Bouffard asked for a second motion three times but there was no second made. The motion failed. Commissioner Klemyk made a motion to approve a resolution to terminate our agreement with Carabetta, wave the reading of Resolution #1303, and attach a copy to the minutes seconded by Commissioner Klimek. ROLL CALL Ayes: Chair Bouffard Vice-Chair Klemyk Commissioner Klimek Commissioner Godin Nays:

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17 General Counsel Vitrano left the meeting. A motion was made to go back into Executive Session at 6:35 p.m. by Commissioner Klemyk seconded by Commissioner Godin. A motion was made to come out of Executive Session at 6:55 p.m. by Commissioner Godin seconded by Commissioner Klimek. The Board expressed their satisfaction with the outstanding work done by the CEO and the staff by continuing to receive the High Performer status for the agency and meeting the goals set by the Board. A motion was made to approve remuneration to the management staff and the CEO accordingly. 14. ADJOURNMENT A Motion to adjourn the meeting at 7:12 p.m. was made by Commissioner Godin, Seconded by Commissioner Klimek.

18 Approved and Certified for Filing: Mitzy Rowe Chief Executive Officer Bristol Housing Authority August 16, 2017 Date