RESUME OF MINUTES OF A SPECIAL MEETING OF THE COUNTY BOARD, CHAMPAIGN COUNTY, ILLINOIS AUGUST 24, 1999

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1 RESUME OF MINUTES OF A SPECIAL MEETING OF THE COUNTY BOARD, CHAMPAIGN COUNTY, ILLINOIS AUGUST 24, 1999 The County Board of Champaign County, Illinois met at a Special Meeting, Tuesday, August 24, 1999, at 7:00 P.M. in Meeting Room 1, Brookens Administrative Center, in Urbana, Illinois, with William S. "Steve" Moser presiding and Rae Ann Climpson, Deputy County Clerk, as Secretary of the Meeting. Chairman Moser instructed the Clerk to call the roll. The Clerk called the roll. It was found that the following 26 Members were present: Freyman, Graham, Hambrick, Johnson, Langenheim, Miles, Mitchell, O Connor, Putman, Shields, Tapley, Trumbo, Wolf, Wysocki, Avery, Bauer, Betz, Busboom, Carter, Collings, Cowart, Crozier, Curtis, Dykstra, Feinen, and Moser. Mr. Hoveln was absent. Thereupon, the Chairman declared a quorum present and the Board competent to conduct business. A prayer was given by Mrs. Busboom. The Pledge of Allegiance to the Flag was given. The Clerk read the Notice of the Meeting, said Notice having been published in The Leader, Fisher Reporter, and Southern Champaign County on August 11, 1999; Mahomet Citizen, County Star, and Rantoul Press on August 18, 1999; and the News- Gazette on August 23, Mr. Wolf offered the motion that the Notice be approved, seconded by Mr. Shields. Motion carried. Chairman Moser requested action on the Minutes of the July 20, 1999, Special County Board Meeting. Mr. Crozier offered the motion that the Minutes of the July 20, 1999, Special County Board Meeting be approved, seconded by Mr. Graham. Motion carried. Chairman Moser announced that the date of the next County Board Meeting will be September 21, 1999, at 7:00 P.M. PUBLIC PARTICIPATION: Jack Bidwell spoke concerning permits for concession stands. Norman Baxley spoke concerning relocation of County offices. ANNOUNCEMENTS: Chairman Moser announced that the Facilities Committee would hold a study session concerning the work in progress of the schematic design of the courthouse. The Facilities

2 Committee will meet on September 7, 1999, and September 14, 1999, for a full presentation by the architect and design team on the final scheme and all board members are encouraged to attend. Final approval of the schematic design and final cost figures to be voted on will be presented at the October 19, 1999, County Board Meeting. Ms. Putman brought communications from the Democratic caucus on August 23, She spoke about Resolution 4070 concerning County Board rules that set forth the policies and procedures of the County Board. Ms. Putman also spoke concerning a Resolution tabled at the Policy Committee Meeting a week ago "Expressing Outrage at Recent Hate Crimes." Mr. Crozier offered the motion to add the Addendum to the Agenda, seconded by Mr. Wolf. Motion carried. COMMITTEE REPORTS: JUSTICE AND PUBLIC SAFETY COMMITTEE: Mrs. Bauer, Chairman, offered the motion for receipt and acceptance of a $15, grant from the Attorney General s Office and a $45, grant from the Department of Child and Family Services to be used for the Champaign County Children s Advocacy Center, as recommended by the Committee, seconded by Mr. Graham. Motion carried. Mrs. Bauer offered the motion to approve a waiver to Ordinance 323, Ordinance Establishing Purchasing Policy, Section C.l.a. requiring the letting of bids for purchases over $4, in order to facilitate the purchase of a Mobile Command Unit for E.S.D.A., as recommended by the Committee, seconded by Mrs. Busboom. Motion carried. COUNTY FACILITIES COMMITTEE: Mr. Freyman, Chairman, offered the motion that the County Board Chairman be authorized to sign an agreement, after State s Attorney review of agreement, with Architectural Spectrum to investigate proposed sites at Lincoln Square Mall and 115 West Main Street for temporary relocation space in connection with the courts project, architect will then bring recommendation to Committee and begin design work immediately on the recommended site, as recommended by the Committee, seconded by Ms. Putman. Discussion followed. Motion carried. Mr. Freyman offered the motion to award contract for Bid Item #1 Masonry Repairs to walls and bell tower of the Champaign County Courthouse to Midwest Restoration Inc., who is the lowest responsive/responsible bidder for a total base bid of $185,556.00, as recommended by the Committee, seconded by Mr. Crozier. Motion carried. Mr. Freyman offered the motion to accept a proposal from Professional Service Industries (PSI) for construction testing and inspection services for the Youth Detention

3 Center Construction Project, as recommended by the Committee, seconded by Mr. Wolf. Motion carried. Mr. Freyman offered the motion to approve a temporary relocation plan to place Traffic Court and the Traffic Division of the Circuit Clerk in the lower level of Lincoln Square Mall, as recommended by the Committee, seconded by Mrs. Feinen. Motion carried. Mr. Freyman offered the motion that the County Co-Administrators be authorized to determine the best fit for the courts with the exception of the mall office space in the remaining space at Lincoln Square Mall, as recommended by the Committee, seconded by Mr. Wolf. Motion carried. Mr. Freyman offered the motion to proceed with the second recommendation of the temporary relocation plan as recommended by Architectural Spectrum for the available office space at 115 West Main Street, as recommended by the Committee, seconded by Ms. Putman. Mr. Mitchell offered the motion to return to the Facilities Committee the question of whether space beyond that to be leased at Lincoln Square is needed for relocation of court related offices and that the County Administrators provide the Facilities Committee with an analysis of those needs and a recommendation for dealing with them, seconded by Mr. Wolf. Discussion followed. Chairman Moser instructed the Clerk to call the roll on the motion to return the question to the Facilities Committee. The Clerk called the roll. It was found that the following 16 Members voted "yes": Freyman, Graham, Johnson, Mitchell, O Connor, Shields, Tapley, Trumbo, Wolf, Busboom, Collings, Crozier, Curtis, Dykstra, Feinen, and Moser. The following 10 Members voted "no": Hambrick, Langenheim, Miles, Putman, Wysocki, Avery, Bauer, Betz, Carter, and Cowart. Mr. Hoveln was absent. Motion carried. Mr. Freyman offered the motion that the Co-Administrators obtain a bid package for a 6,000 sq. ft. building addition with alternate bid for a 6,000 sq. ft. stand-alone building; proceed with the bidding process for morgue medical equipment; contact and confirm the participation of the County Highway Department and Nursing Home; request the Civil Division of the State s Attorney s Office review and craft agreements for users of the morgue facility; create a final financial plan for the morgue project and create a project schedule, as recommended by the Committee, seconded by Mr. Wolf. Discussion followed. Motion carried. Mr. Freyman offered the motion to approve Payment Request #13 in the amount of $6, to Architectural Spectrum for the Youth Detention Center Project, as recommended by the Committee, seconded by Mr. Shields. Motion carried. Mr. Freyman offered the motion to approve payment to Wickersheimer Engineers for the month of April in the amount of $4, and for the month of June in the amount of $860.00, for preparation of construction documents for masonry repairs to the courthouse, as recommended by the Committee, seconded by Mr. Collings. Motion carried.

4 HUMAN SERVICES COMMITTEE: Mr. Johnson, Chairman, offered the motion to approve a waiver to Ordinance 323, Ordinance Establishing Purchasing Policy, Section C.1.a., requiring the letting of bids for purchases over $4, in order to facilitate the purchase of software needed to upgrade the payroll system and insure Y2K compliance at the Nursing Home, as recommended by the Committee, seconded by Mr. Trumbo. Motion carried. Mr. Langenheim requested that the record reflect that he voted "no". PERSONNEL AND PUBLIC OFFICIALS COMMITTEE: Mr. Trumbo, Chairman, offered the motion to approve Leave of Absence Requests for Eric Iluyomade for the period from August 2, 1999, to September 4, 1999, and Marsha Henry for the period from July 1, 1999, to July 26, 1999, as recommended by the Committee, seconded by Mr. Carter. Motion carried. Mr. Trumbo offered the motion to establish a Program Coordinator position for the Youth Detention Center effective July 1, 1999, which will be fully funded by the Administrative Office of the Illinois Courts, as recommended by the Committee, seconded by Mr. Carter. Discussion followed. Motion carried. HIGHWAY AND TRANSPORTATION COMMITTEE: Mr. Crozier, Vice-Chairman, offered the motion for authorization to negotiate an Intergovernmental Agreement with the Cities of Champaign and Urbana for the Construction and Improvement of Olympian Drive from Mattis Avenue to U.S. Route 45 based on the following conditions: 1) the section of Olympian Drive between Mattis Avenue and Market Street be completed first, followed by Olympian Drive from Market Street to Lincoln Avenue, then Olympian Drive from Lincoln Avenue to U.S. Route 45: 2) Champaign will assume jurisdiction and maintenance of all sections of the project or portions thereof West of the centerline of the Illinois Central Railroad, no later than 5 years after completion of those sections, if not earlier assumed under the Fringe Road Agreement between the City of Champaign and the County; 3) Urbana will assume jurisdiction and maintenance of all sections of the project or portions thereof East of the centerline of the Illinois Central Railroad, no later than 5 years after the completion of those sections; 4) the County shall pay 1/3 of the local share of the cost of the project with the remaining 2/3 to be divided between Champaign and Urbana as they may agree, as recommended by the Committee, seconded by Mr. Shields. Mr. Trumbo offered the motion that the matter be returned to the Highway Committee for further consideration and that the Highway Committee return the issue to the Board when it reaches an agreement with the cities of Champaign and Urbana, seconded by Mr. Betz. Motion carried. Mr. Crozier offered proposed Resolution No. 4142, "Resolution Awarding of Contract for the Purchase of a ,000 G.V.W. Dump Truck by the Champaign County

5 Highway Department," seconded by Mr. Carter. Resolution adopted. (Resolution recorded in Resolution Book No. 15.) POLICY, PROCEDURES AND APPOINTMENTS COMMITTEE: Mr. Crozier, Chairman, offered the motion to concur with the County Board Chairman in the following Drainage District appointments for terms ending August 31, 2002: Wayne Busboom to the Beaver Lake Drainage District; Laverne Zehr to the Blackford Slough Drainage District; Harlan Trotter to the Conrad & Fisher Mutual Drainage District; Elvin Huls to Drainage District #2 of Ogden; Vernon Kleiss to Drainage District #2 of Pesotum; Daniel Noel to Drainage District #2 of Scott; Robert Barker to the Fountain Head Drainage District, Eldon Hesterberg to the Harwood & Kerr Drainage District; Don Schumacher to the Kankakee Drainage District; Wayne Emkes to the Kerr & Compromise Drainage District; Lowell Estes to the Lower Big Slough Drainage District; Dennis Amdor to the Nelson-Moore-Fairfield Drainage District; Larry Dallas to the Okaw Drainage District; Dale Ark to the Owl Creek Drainage District; Forrest Brewer to the Pesotum Slough Special Drainage District; Walter Wolken to the Prairie Creek Drainage District; Lester Wolken to the Raup Drainage District; James Kirk to the Salt Fork Drainage District; Clarence Zehr to the Sangamon & Drummer Drainage District; John Buss to Somer #1 Drainage District; Richard Rice to the South Fork Drainage District; Lewis Johnson to the Spoon River Drainage District; Charles M. Daly to the St. Joseph #3 Drainage District; Duane Goodwin to the St. Joseph #4 Drainage District; Raymond Osterbur to the Union Drainage District of Stanton/Ogden; Robert Grove to the Union Drainage District #1 of Philo/Crittenden; Julian Lauchner to the Union Drainage District #1 of Philo/Urbana; Daniel Ehmen to the Union Drainage District #2 of St. Joseph/Ogden; Robert Lee to the Union Drainage District #3 of South Homer/Sidney; Merle Sage to the Upper Salt Fork Drainage District; Donald Quinlan to the West Branch Drainage District; Louie Karlau to the Willow Branch Drainage District; and Steven Herriott to the Wrisk Drainage District, seconded by Mr. Collings. Motion carried. Mr. Crozier offered the motion to concur with the County Board Chairman in the appointment of B. J. Hackler to the St. Joseph Sanitary District for a term ending August 31, 2001, seconded by Mr. O Connor. Motion carried. Mr. Crozier offered the motion to concur with the County Board Chairman in the following Cemetery Board appointments for terms ending June 30, 2005: Wayne Bonnell to the Mt. Hope Cemetery Association; Irene Kern to the Stearns Cemetery Association; and John Yearsley to the Yearsley Cemetery Association, seconded by Mr. Wolf. Motion carried. Mr. Crozier offered the motion to concur with the County Board Chairman in the appointment of Jacquelin White to the Forest Preserve Board for a term ending June 30, 2000, seconded by Mrs. Dykstra. Discussion followed. Motion carried. Ms. Miles requested that the record reflect that she voted "no".

6 Mr. Crozier offered the motion to concur with the County Board Chairman in the appointment of Janet Scharlau to the County Board of Health for a term ending June 30, 2002 and Patty Busboom to the County Board of Health for a term ending November 30, 2000, seconded by Mr. Collings. Motion carried. Mr. Crozier offered the motion to concur with the County Board Chairman in the appointment of David Chestnut to the Sangamon Valley Public Water District for a term ending May 31, 2000, seconded by Mr. Tapley. Motion carried. Mrs. Feinen requested that the record reflect that she abstained from the vote because she works for Sangamon Valley. Mr. Crozier offered the motion that the terms of Crittenden Special Drainage District Commissioners be amended as follows: Howard Messman for a term ending August 31, 2002, and William Norton for a term ending August 31, 2001, as recommended by the Committee, seconded by Mr. O Connor. Motion carried. Mr. Crozier offered the motion to renew the County s insurance policies for the plan year December 1, 1999, to November 30, 2000, with premium rates remaining at current levels and adjustment for property value increases, as recommended by the Committee, seconded by Mr. Collings. Motion carried. Mr. Crozier offered the motion to adopt the Champaign County Application Form for Grant Consideration, Acceptance, Renewal/Extension, as recommended by the Committee, seconded by Mr. Betz. Motion carried. Mr. Carter requested that the record reflect that he abstained from the vote because he sometimes bids on these. Mr. Crozier offered the motion that the following health insurance plans be offered to County employees for fiscal year 1999/2000: Health Alliance Customized HMO Plan - same coverage currently offered

7 Health Alliance HMO 5000 Plan - 90/10 coverage

8

9 PersonalCare HMO 4 Plan - same coverage currently offered

10 PersonalCare PPO Plan - same coverage currently offered

11 that the County s contribution to health insurance for its employees be $187/month per employee for fiscal year 1999/2000, that a Health Insurance Task Force be appointed every year to work with the county in continuing development of health insurance programs, and that a survey/evaluation be conducted annually, as recommended by the Committee, seconded by Mr. Collings. Motion carried. Mr. Crozier offered proposed Resolution No. 4143, "A Resolution Regarding the Appropriation of Funds Collected under the Champaign County Tax on the Gross Rental Receipts for Hotel Rooms in the County as Authorized by 55 ILCS 5/5-1030," seconded by Mr. Collings. Discussion followed. Resolution adopted. (Resolution recorded in Resolution Book No. 15.) Mr. Tapley requested that the record reflect that he voted "no". Mr. Crozier offered the motion to approve a waiver to Ordinance 323, Ordinance Establishing Purchasing Policy, Section C.1.a. requiring the letting of bids for purchases over $4, in order to facilitate the purchase of classroom supplies from the Urbana Unit 116 School District for the fall session of the Head Start school year in an amount

12 not to exced $19,000.00, as recommended by the Committee, seconded by Mr. Betz. Motion carried. ENVIRONMENT AND LAND USE COMMITTEE: Mrs. Feinen, Chairman, offered the motion to approve County Subdivision Case , End Rows Subdivision, a six lot residential subdivision located on County Road 00 East, South of Route 150 and the Norfolk and Southern Railroad in Mahomet Township, subject to the conditions and variances listed in the Record of Approval of Subdivision, as recommended by the Committee, seconded by Mr. O Connor. Discussion followed. Chairman Moser instructed the Clerk to call the roll. The Clerk called the roll. Mr. Betz voted "yes". It was found that the following 25 Members voted "no": Freyman, Graham, Hambrick, Johnson, Langenheim, Miles, Mitchell, O Connor, Putman, Shields, Tapley, Tumbo, Wolf, Wysocki, Avery, Bauer, Busboom, Carter, Collings, Cowart, Crozier, Curtis, Dykstra, Feinen, and Moser. Mr. Hoveln was absent. Motion failed. Mrs. Feinen offered proposed Ordinance No. 599, "Ordinance Amending Zoning Ordinance Reclassifying Certain Property, 195-AM-99," seconded by Mr. Wolf. Discussion followed. Ordinance passed. (Ordinance recorded in Ordinance Book No. 11.) BUDGET AND FINANCE COMMITTEE: Mr. Shields, Chairman, offered the motion to accept Public Official Bond No. B for the Regional Office of Education Superintendent, as recommended by the Committee, seconded by Mrs. Wysocki. Motion carried. Mr. Shields offered the motion to approve the adoption of the Champaign County Treasurer s Investment Policy, as recommended by the Committee, seconded by Mr. Crozier. Motion carried. Mr. Shields offered proposed Resolution No. 4144, "Budget Amendments, August, 1999, FY 1999," seconded by Mr. Freyman. Chairman Moser instructed the Clerk to call the roll. The Clerk called the roll. It was found that the following 26 Members voted "yes": Freyman, Graham, Hambrick, Johnson, Langenheim, Miles, Mitchell, O Connor, Putman, Shields, Tapley, Trumbo, Wolf, Wysocki, Avery, Bauer, Betz, Busboom, Carter, Collings, Cowart, Crozier, Curtis, Dykstra, Feinen, and Moser. Mr. Hoveln was absent. Resolution adopted. (Resolution recorded in Resolution Book No. 15.) Mr. Shields offered proposed Resolution No. 4145, "Emergency Budget Amendment, August, 1999," FY 1999," seconded by Mr. Crozier. Chairman Moser instructed the Clerk to call the roll. The Clerk called the roll. It was found that the following 26 Members voted "yes": Freyman, Graham, Hambrick, Johnson, Langenheim, Miles, Mitchell, O Connor, Putman, Shields, Tapley, Trumbo, Wolf, Wysocki, Avery, Bauer, Betz, Busboom, Carter, Collings, Cowart, Crozier, Curtis, Dykstra, Feinen, and Moser. Mr. Hoveln was absent. Resolution adopted. (Resolution recorded in Resolution Book No. 15.)

13 Mr. Shields offered proposed Resolution No. 4146, "Transfer of Funds, August, 1999, FY 1999," seconded by Mr. Freyman. Chairman Moser instructed the Clerk to call the roll. The Clerk called the roll. It was found that the following 26 Members voted "yes": Freyman, Graham, Hambrick, Johnson, Langenheim, Miles, Mitchell, O Connor, Putman, Shields, Tapley, Trumbo, Wolf, Wysocki, Avery, Bauer, Betz, Busboom, Carter, Collings, Cowart, Crozier, Curtis, Dykstra, Feinen, and Moser. Mr. Hoveln was absent. Resolution adopted. (Resolution recorded in Resolution Book No. 15.) Mr. Shields offered proposed Resolution No. 4147, "Payment of Claims Authorization, August, 1999, FY 1999," seconded by Ms. Hambrick. Resolution adopted. (Resolution recorded in Resolution Book No. 15.) Mr. Shields offered the motion to approve Purchases not following the Purchasing Policy, as recommended by the Committee, seconded by Mr. Wolf. Motion carried. OTHER BUSINESS: Mr. Shields offered the motion that the Minutes of the July 20, 1999, Closed Session of the County Board Meeting be approved, seconded by Mr. Freyman. Motion carried. Chairman Moser adjourned the Meeting at 9:05 P.M. The next County Board Meeting will be held on September 21, 1999, at 7:00 P.M. Mark Shelden, County Clerk and ex-officio Clerk of the Champaign County Board