Board of Directors Meeting Minutes January 28, 2019

Transcription

1 Board of Directors Meeting Minutes January 28, 2019 Board Members Present: Patty Baucom, Jamie Harvey, Tony Kouskolekas, John Mansure, Mark Mathis, Pauline Nichol, Darin Scheidly, John Short, Donna Smith, Ryan Summey 1. Call to Order by Donna Smith, Chair 5:39 PM Reading of the GMC Mission Statement: Patty Baucom 2. Motion to approve agenda with change to Action Item under Governance/Policy Committee: Tony Kouskolekas 2 nd : Ryan Summey 3. Motion to approve minutes from November 26, 2018 meeting: John Mansure 2 nd : Ryan Summey 4. Public Comments - none 5. Administrative and Committee Reports: a) Development Report (attached) b) Principal Report (attached) c) Executive Committee Report (attached) d) Finance Report (attached) Motion to accept Financial Report from December: John Mansure, 2 nd : Darin Sheidly Action Item: In the future we will likely consider other options for CPA/Accountant for GMC. e) Facilities Report (attached) Motion to accept proposal from architect Langley & Associates dated January 9, 2019 concerning the architectural design, interior design, and structural engineering for an Activity Center for GMC for $182,000: John Short, 2 nd : John Mansure Vote: 9 in favor; one abstention due to conflict of interest f) Policy/Governance Report (none) Action Item: Signature of all board members on resolution that increases the maximum enrollment at GMC to 550 to submit to SCPCSD for acceptance by their board. This change was approved at the GMC board meeting on 11/26/18. 7) Executive Session to discuss contractual personnel, or legal matters/board action - none 8) Motion to adjourn 6:55 PM (Next Board meeting February 25, 5:30 PM): John Mansure, 2 nd : Ryan Summey

2 January 2019 Development Report Current Enrollment (As of 1/24/19) 9th th th th-91 Total: 451 Waitlist: After Lottery: 128 9th th-54 11th-0 12 th -0 Total: 300 GMC received a $5,000 grant from the Sargent Foundation. Funds will be spend on the Learning Commons. Ms. Schonhar's $1200 Donors Choose Project was fully funded for additional classroom furnishings. GMC has partnered with Lands End to provide an option for student to purchase GMC approved dress code items. GMC was featured in an article in the Greenville Journal. How a partnership with Greenville Tech created the top high schools in the county GMC hosted a career day on January 18 th with over 30 volunteers that spoke about their career path or on topics such as Networking, Resume Building etc. PIP met on 1/16. Lunch sales are up 20%. PIP provided a grant for $300 to purchase a new AED battery and pads and $175 for calculators. Upcoming events include breakfast for new student intake, valentine s lunch for teachers, and teacher appreciation week. - Heather Timanus Report from Principal January 28, 2019 School surveys will to be sent to GMC stakeholders as part of the Board evaluation, reflection and goal setting process of the Principal/Executive Director. The administration ordered software program to complete rapid background checks for visitors. Also, the school has applied for $25,000 safe school funding to enhance security systems and emergency communication. Completed the 5-year business plan for GMC as requested by BB&T for financing of the planned phase 2 facility.

3 SC School Report Card and SCPCSD Performance Frameworks updates (discussion regarding survey participation and equity rating appeal) The maintenance and number of repairs continues to increase for transportation. The administration is in the process of evaluating of the bus fleet for both safety and obsolescence. -Respectfully, Fred Crawford Executive Committee Meeting Minutes Monday, December 17, 2018 Attendees: Patty Baucom, Fred Crawford, John Short, John Mansure, Donna Smith Call to order: 3:01 PM Motion to approve agenda: John S. 2 nd : John M. Discuss and define the duties of each board officer and each board committee. After discussion proposal was put forth; attached and submit to full board with suggestion to adopt by full board. After mention of past Strategic Plan submitted by Mr. Armstrong, committee tabled discussion of short and long term goals as well as assigning tasks to committees until full Executive Committee could review this document. Document was ed by Patty Baucom to members for review. Next meeting set for January 17, 2019 at 3 PM. Motion to adjourn at 3:52 PM: John Mansure 2 nd : Patty Baucom January 17, 2019 at 3 PM Executive Committee Meeting Minutes Attendees: Patty Baucom, Fred Crawford, John Short, John Mansure Absent due to illness: Donna Smith Call to order: 3: 05 PM Motion to approve agenda: Patty Baucom, 2 nd : John Mansure Revised GMC Strategic Plan. See attached. Reviewed short/long term goals. Mr. Crawford will continue to work through his items and will report on as time progresses. Sports teams transportation issues no immediate decision Safety/Resource Officer This is an item being proposed by the state through legislation. Will be discussed as final decision is voted on by state government. Clubs Some changes have been made and others will be added as the Activity Center is built. Student/Teacher Ratio Will continue to monitor. A ½ FTE will be added in with 1 1/2 more to follow in in order to maintain low ratio. Communication Will continue to address and work toward better ways to communicate, spread information. Nurse A school nurse has been hired. (Part-time position, current parent) Activity Center Updates will come from the Finance and Facilities Committee as plans move forward. School Contracts Notification of contracts will be submitted to the board for knowledge with any expenditure over $10,000 approved budget item requiring board approval. Governance/Policy Committee will begin to work toward a new principal evaluation policy in order to better comply with the recommendations and requirements of our District for forward. They will also begin to put together a timeline concerning the upcoming elections/appointments as well as begin work on updating the Charter in order to prepare for the rechartering process in 2022.

4 Surveys will be sent out in late January. The results will be reviewed by the Academic Excellence Committee with a summary made to the full board as well as the Executive Committee in order to complete the Principal Evaluation for Motion to adjourn 4:06 PM: Patty Baucom, 2 nd : John Mansure - Submitted by Patty Baucom Board of Directors Finance Committee Meeting Minutes Virtual (Conference Call) Meeting January 24, 2019 Board Members Present: John Mansure, Tony Kouskolekas, Patty Baucom, Darin Scheidly, John Short, Donna Smith School Members Present: Fred Crawford 6. Call to Order by chair John Mansure at 2:30 PM 7. Motion to approve the agenda: Darin Scheidly 2 nd : Donna Smith 8. The December Financial Reports were reviewed. a. Balance Sheet i. Cash balance as of December 31 was $2,798,237. ii. $27,378 due for IDEA reimbursement from July through December. iii. Total current Liabilities are $395,606. b. Profit and Loss Statement i. Since the December report was not available, the November report was reviewed. ii. YTD November Net Income was $446, A discussion was held on the performance of McKay Kiddy, the accountants. Mr. Crawford has experience with a local frim from his previous school and will solicit proposals. 10. The draft of the proposed Five Year Budget/Business Plan was reviewed. a. Required by BB&T for loan for Activity Center. b. Based on 470 students in , and 500 students for the remainder of the years. c. Assumes Charter School Funding of $3,600 per WPU, which may increase to $4,100. d. Budgeted surplus ranges from $1.085 million in Year 1 to $1.667 million in Year 5. e. Approval at February meeting. 11. Adjourn. - Submitted by John Mansure FACILITIES REPORT January 2019 For the months of December 2018 and 2019 have very active in the planning and he design of the activity center. These are the following meeting and the attending board members, staff and vendor.

5 December 13, 2018 at Langley and Associates. Started the design of activity center. Fred Crawford, Pauline Nichol, Ryan Summey, Donna Smith, David Langley, and John Short were in attendance. Reviewed existing plans and set the next meeting December 20, It was agreed that we would try to meet every two weeks. It was agreed to engage the following companies to give an budget, proposal, and GNP of the activity center Triangle Construction, Marvin Construction, and Roebuck Builders. December 20, 2018 at Langley and Associates in attendance Fred Crawford, Ryan Summey, David Langley, Donna Smith, Keith Smith Greenville Technical Board Representative, and John Short. This meeting focused on the exterior of the activity building. Designed updated to ask for variance of the brick exterior. January 10, 2019 at Langley and Associates in attendance Fred Crawford, Ryan Summey, David Langley, and John Short. January 18, 2019 Keith Smith was given submittals of the exterior design variances of the exterior. These have been submitted to Greenville Technical College board. January 21, 2019 at Langley and Associates Ryan Summey, David Langley, Representatives for Roebuck Builders to review plans January 28,2019 at GMC will do plan review with Mavin Construction. Spoken the Jon Chiltion with BB&T several time during this time frame. The have requested a five year budget plan, current waitlist, and estimates on the activity center. During this time several alternative loan funding was reviewed. It appears that bank financing would be best to proceed and gathering information for bank underwriting. Landscaping update SC Landscaping is mostly finished. The parking lot still needs to be fixed. Weed Man quote to provide the fertilization of the new sod. Quote attached. Yardworks, LLC quote for 12 month lawn maintenance. Quote attached this is a complete program. Met with Tim Skelton with Phoenix Landscaping Management on January 23, Quote will be forwarded when received. Respectfully Submitted, John Short