REGULAR MEETING - APRIL 7, 2003

Transcription

1 REGULAR MEETING - APRIL 7, 2003 The Board of Public Works and Safety of the City of Michigan City, Indiana, met in REGULAR SESSION on Monday morning, April 3, 2003, at the hour of 9:00 a.m., in the Council Chambers, in the City Hall Building, located at 100 East Michigan Boulevard, Michigan City, Indiana - a regular meeting room of this Board. The meeting was called to order by Anthony Metzcus, who presided. Noted Present: Mayor Sheila Brillson, Anthony Metzcus, and City Controller Charles Oberlie (3). Absent: None (0). A QUORUM WAS NOTED PRESENT. Also noted in attendance: John Espar, City Attorney and Board Counsel Ron Plencner, Code Inspector Capt. Ken. Drake, Traffic Commander Bill Phelps, City Engineer John Pugh, City Planner Al Walus, General Manager, Sanitary District Shelley Dunleavy, Personnel Director Ralph Martin, Chief, Fire Department Jim Elwell, Superintendent, Central Services Terry Farmer, Director, Street Department John Hardacker, Deputy Chief, Fire Department Tom Fedder, City Clerk Pat Larsen, Deputy Clerk Amanda Haverstick, News-Dispatch Ron Miller, Radio Station WEFM Paul Przybylinski, Councilman, Second Ward APPROVAL OF MINUTES Mayor Brillson moved the minutes of the Regular Meeting of March 17, 2003, be approved as printed. The motion was seconded by Mr. Oberlie and carried as follows: AYES: MEMBERS Brillson, Metzcus, and Oberlie (3). NAYS: None (0). OPENING OF BIDS 2003 Paving Program The following bids were received: DIVISION A - STREET AND ALLEY PAVING Contractor Rieth-Riley Construction W alsh & Kelly Bid Security Bond Bond Form 96 / / Financial Statement / / EEO Package / / INDOT Qualification / / Bid Items A-F, inclusive $416, $465, DIVISION B - PAVEMENT TRAFFIC MARKINGS Contractor Bid Security Airmarking Company, Inc. Bond Form 96 / Financial Statement / EEO Package / INDOT Qualifications /

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4 April 7, 2003 Page 4 Mr. Oberlie stated that Access LaPorte County would be taping April s meetings. He stated that other communities have installed cam eras in their meeting cham bers and the meetings are recorded routinely by the government, itself. He felt we should have Mr. Phelps make some inquiries (specifically, Portage) to determine whether we could have some cameras installed in this room on a permanent basis, with recording devices, so that not just the Council meetings but all of the public meetings that take place here could automatically be taped and utilized for public access viewings. At the same time, the Attorney could begin to prepare an RFP for hosting some sort of enhanced public access studio, recognizing that Comcast is doing their thing over in Porter County, that we would at least make some kind of arrangement to host a facility to allow for better access for taping purposes. Additionally, there was a request that this Board have someone meet with the Council committee on public access and he suggested the chair appoint himself and report back. Mayor Brillson nominated Mr. Metzcus as the Board s liaison to the Council s committee on public access. The motion, seconded by Mr. Oberlie, carried by the following vote: AYES: MEMBERS Brillson, Metzcus, and Oberlie (3). NAYS: None (0). Mr. Oberlie moved the City Engineer formally make an inquiry of surrounding communities on taping of public meetings and that the Attorney be authorized to prepare the RFP. Mayor Brillson seconded this motion, which carried as follows: AYES: MEMBERS Brillson, Metzcus, and Oberlie (3). NAYS: None (0). BRICK STREETS Repairs to York Street. Mr. Walus recounted the steps taken to this date, including hiring a consultant, who said that, in order for the City to address brick street repair issues, a detailed survey of underground infrastructure and infrastructure improvement needs should be completed. We have been working toward that end. We are working on the Lafayette/Barker storm water separation project. Last fall measurements were taken at the intersection of Ripley and Wabash Streets to see what can be done to improve the drainage. We would like to do an actual brick street repair to the specifications recommended by the brick street consultant. That would involve removing the bricks from that particular local repair spot, putting down concrete base the full width of the street, putting a sand cushion on top of that, and replacing the bricks. Within the next month, we ll have those drawings and specifications put together, will be able to get quotes for that work, and by this summer, we ll be able to do that repair and will have actual, real costs for brick street repairs in Michigan City to compare against the costs we have obtained from other municipalities throughout the midwest. Mr. Walus then responded to questioning from Mr. Przybylinski, advising him that the brick street consultant will not do work in Michigan City because he is non-union. RAGTOPS MUSEUM Request for bricks Mr. Espar said we have received confirmation of their not-for-profit status in the form of articles of incorporation that were tendered to the Secretary of State and approved, formulating Ragtops Museum as a not-for-profit corporation in the State of Indiana. That was the threshold question before authorizing the conveyance to Ragtops of sufficient bricks to cover a specified area of the planned museum to replicate a 1950's service station inside. Dave Biela, 3044 Ohio Street, supported the request. Mr. Oberlie moved to approve the request, seconded by Mayor Brillson. The motion carried as follows: AYES: MEMBERS Brillson, Metzcus, and Oberlie (3). NAYS: None (0). STREET LIGHT REQUESTS Carroll Avenue - Ann Dahm (1200 Springland Avenue); Springland Avenue - Berlinda Williams (234 Springland Avenue) Mr. Oberlie moved to refer these requests to Planning/Traffic for review and recommendation, to be reported back at the next meeting. The motion carried as follows: AYES: MEMBERS Brillson, Metzcus, and Oberlie (3). NAYS: None (0). POLISH FESTIVAL Annual request from St. Joseph Young Men s Society for closure of Tillotson Street for Friday through Sunday, June 20 through 22. Mr. Oberlie moved to table the matter to the next meeting to allow the Traffic Division to do their research. The motion, seconded by Mayor Brillson, carried by the following vote: AYES: MEMBERS Brillson, Metzcus, and Oberlie (3). NAYS: None (0). FIRE DEPARTMENT Michael Osborne, Training Division Chief, submitted the following letter dated March 14, 2003:

5 Page 5 April 7, 2003 The M ichigan C ity Fire Depa rtmen t will be conducting its se miannual physical fitness testing, beginning in April. The following dates will be every Monday and Friday s in April and times are as follows: Station One 08:30 Station Two 10:00 Station Three 13:00 Station Four 14:30 Testing will be coordinated with the Battalion Chiefs according to their respective shifts, and supervised by the Battalion Chief and/or Training officer. This letter was filed for informational purposes. Chief Ralph Martin presented the 2001 Michigan City Fire Department Incident Run Analysis and explained the document, highlighting several points. The cover letter indicated, in part: The call load for the year 2001, compared to prior years, continue to be consistent in type a nd frequ ency. The majority of calls continue to be those listed as medical emergencies and rescue incidents; which include calls to assist EMS crews; vehicle accidents with personal injuries; extrication; and requests to standby at scene of inc idents. Th e total num ber o f calls in this c ategory we re 88 9 calls (alm ost 50% of tota l calls). This represents an increase of approximately 30% in this category when compared to the year Average response times for all calls was approximately 3 minutes Averag e respo nse tim es by district: District #1 average response time == 2 minutes 24 seconds District #2 average response time == 3 minutes 18 seconds District #3 average response time == 3 minutes 09 seconds District #4 average response time == 2 minutes 42 seconds. The average time difference from the first arriving engine company until the arrival of a second arriving engine c omp any (structure fires only) is approx imately 1 m inute. (Note: due to the fact that we record the arrival time of the first and second engine companies, we do not show that in most responses, especially locations central and south, the ladder truck is the second company on the scene, providing an adequate number of initial attack personnel on the fire ground in less than 3 minutes. There was a discussion of repetitious false alarms. HEALTH PLAN Personnel Director Shelley Dunleavy presented the following amendment to the health plan. Effective as of April 1, 2003, the Employee Health Benefit Plan Document shall be amended as follows: Chiropra ctic B enefits will rem ain pa yable a t a m axim um of $1,000 per perso n per calen dar ye ar, with a pe r visit maximum of $35.00, which shall be applied to all charges billed. X-rays are in addition to the $35.00 per visit but are in cluded in th e $1,000 calen dar ye ar m axim um. The 2 visits per 7 days lim itation will no lo nger app ly. Mr. Oberlie moved to approve this change. The motion, seconded by Mr. Metzcus, carried as follows: AYES: MEMBERS Brillson, Metzcus, and Oberlie (3). NAYS: None (0). MARCHING PERMIT REQUEST Wayne Miller, Youth Business Club, wrote as follows on April 3, 2003 (amended): Please, accept this letter as a formal request to obtain a Public Marching Permit to protest in March on the Michigan City Area School Administration s building location. This effort is help save teachers jobs, parents and childrens last minority academic improvement neighborhood schools. There are some respect to person issues that will be addressed in addition to the other issues. W ayne Miller, W illie Mils ap, Phillip W oods, Ra becka W illiams, Ca lvin Tate, Leon Colm an, and other lo cal ch urch orga nizatio ns, C ivil Righ ts Ac tivists, com mu nity res idents and pare nts of sch ool ch ildren will participate in this event. The Public March will be on April 15, We plan to March from the Park School location at 10:00 A. M. and we will travel Seventh Street to Willard Avenue to Eight Street east to Michigan Boulevard then South to Carol Avenue on to the Michigan City Area School Building. We look forward to a timely response that will enable us to move forward as planned and to follow all procedures as per permit code. Mr. Miller spoke at great length on the closing of Park School and the alternative school.

6 April 7, 2003 Page 6 Mr. Oberlie moved to refer the matter to the Police Department for coordination of the activity. Mr. Metzcus seconded the motion, which carried as follows: AYES: MEMBERS Brillson, Metzcus, and Oberlie (3). NAYS: None (0). FIXED ASSET COORDINATOR Mr. Oberlie submitted the following agreement to be approved: AGREEMENT FOR INDEPENDENT CONTRACTOR This agreement made and entered into this 7 th day of April, 2003, by and between THE CITY OF MICHIGAN CITY, BOARD OF PUBLIC W ORKS AND SAFETY, (hereinafter referred to as City ), and MARY LYNN W ALL of Valparaiso, Indiana (hereinafter referre d to as C ontractor ). the parties recite that: City he reby re tains Con tractor as an ind ependent contrac tor in th e cap acity of Fixe d Asset C oord inator for a ll Departments of the City of Michigan City, and Contractor hereby accepts and agrees to such retainer. Scope of work is as follows. Maintain fixed assets through Best Fixed Asset software Develop and implement procedures for maintenance of the program Design and monitor inventory through Microsoft Assess database Calculate quarterly journal entries for depreciation Year-end reconciliation of fixed assets and inventory Contractor agre es to supply City with a m aximum of twenty-one (21) hours per w eek an d City agree s to com pensate Con tractor for thes e hou rs at a rate o f Twenty-f our a nd 00 /100 Dollars ($24.00) pe r hou r, paya ble biweekly. The City will provide an equipped workspace for use by the contractor as needed. Either party may, with thirty (30) days written notice, terminate this Agreement without cause of any kind. Executed on the date first above written. Mr. Oberlie moved to execute the agreement, seconded by Mayor Brillson. The motion carried by the following vote: AYES: MEMBERS Brillson, Metzcus, and Oberlie (3). NAYS: None (0). CLAIMS AND PAYROLL Mayor Brillson moved that the claims set forth in the Register of Claims (in possession of the City Controller) and appearing in the Register be severally allowed and ordered paid and proper warrants for payment thereof hereby ordered issued in the stated amounts to person(s) and/or firm(s) as set forth, and payrolls approved. The motion was seconded by Mr. Metzcus and carried as follows: AYES: MEMBERS Brillson, Metzcus, and Oberlie (3). NAYS: None (0). The Board signed: Payroll Items in Register of Claims for informational purposes (which Register is in the possession of the City Controller) as follows: Number Date Amount $3, $9, $474, $488, Allowance of claims as set forth in the Register of Claims as follows: Page Date Amount 2 of $361, of $498, $859, The presiding officer inquired whether there was anything else to be considered by the Board at this time and, there being none, declared the meeting ADJOURNED (approximately 11:05 a.m.). Thomas F. Fedder, City Clerk