City of Lake Helen City Commission Agenda

Transcription

1 City of Lake Helen City Commission Agenda July 12, 2018 at 7:00pm City Hall City Commission Chambers 327 S. Lakeview Drive, Lake Helen, Florida CALL TO ORDER: Mayor Daisy Raisler CEREMONIAL MATTERS: Legislative Prayer and Pledge to the Flag Mayor Daisy Raisler Vice Mayor Vernon J. Burton Commissioner Tom Wilson Commissioner Michael Woods Commissioner Jim Connell BUSINESS OF THE COMMISSION: ITEM 1: Additions, Deletions and Modifications to the Agenda ITEM 2: Recognitions, Proclamations and Presentations: Item 3a: Recognitions: Recognition of visiting candidates for office (2018 Election Cycle) Item 3b: Proclamations: None for this meeting Item 3C: Presentations: 1. FY 2018/2019 Assessments, Chris Roe from Brent Miller Olive The City Commission requested more information on Assessments for the FY 18/19 Budget. Chris Roe from Brent Miller Olive will continue the discussion from the May and June Meetings. 2. RFP for Banking Services Presentations: a. TD Bank b. PNC Bank 3. WastePro Ken DeForest from Waste Pro wanted an opportunity to discuss serices with the City Commission including collection of recyclables. Item 3: Public Forum: This time has been allocated for public comment on any item or topic not on the agenda. Each speaker will be allowed up to three (3) minutes to address the Commission. Speakers must approach the podium, give name and address. Item 4: Commission Discussion / Reports Item 4 : Decorative Light Pole Banners The City Commission to review proposed proofs for Light Pole Banners Item 4 : Commissioner Tom Wilson, Zone 1 Item 4 : Vice Mayor Vernon Burton, Zone 2 Item 4 : Commissioner Michael Woods, Zone 3 Item 4 : Commissioner Jim Connell, Zone 4 Item 4 : Mayor Daisy Raisler

2 City of Lake Helen City Commission Agenda ITEM 5: Consent Agenda The action proposed is stated for each item on the Consent Agenda. Unless a City Commissioner removes an item from the Consent Agenda, no discussion on individual items will occur and a single motion will approve all items. The Mayor will ask if there is anyone in the audience who wishes to speak on any item on the Consent Agenda. Item 5a: Approval of Board Meeting Minutes: Request the Commission approve the minutes from the following Meetings: 1) June 14, 2018 Regular Meeting 2) June 28, 2018 Budget Workshop Item 5b: Acceptance of Bills paid through June 30, 2018 Request the Commission accept the bills paid report through June 30, Item 5c: Consideration of Assessment Resolution Request the Commission approve Resolution the Annual Resolution to set the Assessment Rates for Fiscal Year 2018/2019 Title for Resolution : Item 5d: Consideration of Tenative Millage Resolution Request the Commission approve Resolution Each year the City Commission reviews the tentative budget during budget workshops and adopts a Resolution setting the tentative millage which is given to the Volusia County Property Appraiser for use in preparing the Notice of Proposed Property Taxes. The proposed millage rate necessary to fund the tentative general City budget for the City s Fiscal Year is 7.8 mills. Item 5e: Public Works Facility Update Monthly update of the status of the new facility for Public Works. For the month of June 2018, expenses totaled $7,952 and $12, (for concrete site work) in-kind donations were received. Item 6: Monthly Reports: Item 6a: Planning and Land Development Regulation Commission Item 6b: City Administrator / City Engineer Item 6c: City Attorney Item 6d: Police Chief / Code Compliance Item 6e: Lake Helen Business Alliance Item 6f: Lake Helen Events Item 7: Public Hearings: Item 7a: LEGISLATIVE SECOND AND FINAL Reading of Ordinance Annexation of 704 Matanzas Street Request the Commission adopt Ordinance Annexation for 704 Matanzas Street for Amy Henry Second and Final Reading. The Planning and Land Development Regulation Commission reviewed this item at their May 21, 2018 Regular Meeting and is recommending approval of the ordinance. The City Commission approved the first reading at the June 14, 2018 Regular Meeting. ORDINANCE AN ORDINANCE OF THE CITY OF LAKE HELEN, FLORIDA, ANNEXING BY VOLUNTARY PETITION PROPERTY LOCATED CONTIGUOUS TO THE CITY OF LAKE HELEN IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION , FLORIDA STATUTES; REDEFINING THE BOUNDARIES OF THE CITY OF LAKE HELEN TO INCLUDE SAID PROPERTY; PROVIDING FOR FINDINGS; DIRECTING THE CITY CLERK TO RECORD THE ORDINANCE WITH THE CLERK OF THE City Commission Agenda: July 12, 2018 Page 2 of 4 P.O. Box 39 Lake Helen, Florida Telephone (386) FAX (386)

3 City of Lake Helen City Commission Agenda CIRCUIT COURT, WITH THE CHIEF ADMINISTRATIVE OFFICER OF VOLUSIA COUNTY AND WITH THE DEPARTMENT OF STATE; PROVIDING FOR PUBLICATION; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; PROVIDING FOR NON-CODIFICATION AND THE TAKING OF ADMINISTRATIVE ACTIONS AND PROVIDING FOR AN EFFECTIVE DATE. Item 7b: LEGISLATIVE SECOND AND FINAL Reading of Ordinance Future Land Use Map Amendment from County R to City RR at 704 Matanzas Street Request the Commission adopt Ordinance Future Land Use Map Amendment from County R to City RR at 704 Matanzas Street - Second and Final Reading. The Planning and Land Development Regulation Commission reviewed this item at their May 21, 2018 Regular Meeting and is recommending approval of the ordinance. The City Commission approved the first reading at the June 14, 2018 Regular Meeting. ORDINANCE Number AN ORDINANCE OF THE CITY OF LAKE HELEN AMENDING THE COMPREHENSIVE PLAN AS AMENDED, BY AMENDING THE OFFICIAL FUTURE LAND USE MAP FROM COUNTY RURAL INTENSITY TO CITY RR FOR 5.24 ACRES OF CERTAIN REAL AT 704 MATANZAS STREET ( ), LAKE HELEN, FLORIDA; PROVIDING FOR PUBLICATION, HOLDING PUBLIC HEARINGS, FINDINGS OF CONSISTENCY; PROVIDING FOR FILING WITH THE FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY, THE VOLUSIA GROWTH MANAGEMENT COMMISSION, THE REGIONAL PLANNING COMMISSION, AND ANY OTHER UNIT OF LOCAL GOVERNMENT OR GOVERNMENTAL AGENCY; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY AND APPLICABILITY AND PROVIDING AN EFFECTIVE DATE. Item 7c: QUASI-JUDICIAL SECOND AND FINAL Reading of Ordinance Rezoning from County A-1 to City SFR-R at 704 Matanzas Street Request the Commission adopt Ordinance Rezoning from County A-1 to City SFR-R at 704 Matanzas Street - Second and Final Reading. The Planning and Land Development Regulation Commission reviewed this item at their May 21, 2018 Regular Meeting and is recommending approval of the ordinance. The City Commission approved the first reading at the June 14, 2018 Regular Meeting. ORDINANCE Number AN ORDINANCE REZONING 5.24± ACRES LOCATED AT 704 MATANZAS STREET FROM COUNTY A-1 TO CITY SFR-R (RURAL); PROVIDING FOR A QUASI JUDICIAL PUBLIC HEARING; PROVIDING FOR CONFLICTING ORDINANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Item 7d: LEGISLATIVE SECOND AND FINAL Reading of Ordinance Amendment to the Land Development Code, Gateway Overlay Review Process Request the Commission adopt Ordinance amending the Land Development Code, Gateway Overlay Review Process Second and Final Reading. The Planning and Land Development Regulation Commission reviewed this item at their May 21, 2018 Regular Meeting and is recommending approval of the ordinance. The City Commission approved the first reading at the June 14, 2018 Regular Meeting. ORDINANCE AN ORDINANCE OF THE CITY OF LAKE HELEN, FLORIDA, AMENDING ARTICLE 1, 3, 4 AND 5 OF THE CITY OF LAKE HELEN CODE OF ORDINANCES TO REQUIRE ISSUANCE OF A CERTIFICATE OF APPROPRIATENESS PRIOR TO FINAL APPROVAL OF A BUILDING PERMIT FOR A NEW STRUCTURE OR MODIFICATION OF AN EXISTING STRUCTURE WHICH CHANGES THE ARCHITECTURAL DESIGN WITHIN THE GATEWAY OVERLAY; PROVIDING FOR LEGISLATIVE FINDINGS; PROVIDING FOR AMENDMENTS TO ARTICLE 1, 3, 4 AND 5; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY, PROVIDING FOR CODIFICATION AND PROVIDING FOR AN EFFECTIVE DATE. City Commission Agenda: July 12, 2018 Page 3 of 4 P.O. Box 39 Lake Helen, Florida Telephone (386) FAX (386)

4 City of Lake Helen City Commission Agenda Item 7e: LEGISLATIVE First Reading of Ordinance Amendment to the Land Development Code, Temporary Signs Request the Commission approve the first reading of Ordinance amending the Land Development Code, Temporary Sign Code. The City Commission requested the The Planning and Land Development Regulation Commission reviewed this item at their June 25, 2018 Regular Meeting and is recommending approval of the attached ordinance. ORDINANCE AN ORDINANCE OF THE CITY OF LAKE HELEN, FLORIDA, AMENDING ARTICLE 4 OF THE CITY OF LAKE HELEN CODE OF ORDINANCES TO ALLOW FOR TEMPORARY SIGNS OF GREATER SIZE DURING CONSTRUCTION OF A NEW STRUCTURE; PROVIDING FOR LEGISLATIVE FINDINGS; PROVIDING FOR AMENDMENTS TO ARTICLE 4; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY, PROVIDING FOR CODIFICATION AND PROVIDING FOR AN EFFECTIVE DATE. Item 8: Closing Remarks / Adjournment NOTICE: In accordance with Section , Florida Statutes, any person desirous of appealing any decision reached at this meeting may need a record of the proceedings. Such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The public is encouraged to speak on issues on this Agenda that concern them. Anyone who wishes to speak should submit the request to the City Clerk prior to the beginning of the meeting. These forms are available at the front table or through the City Clerk for your convenience. In accordance with the Americans with Disabilities Act and Section , Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk's Office at (386) , no later than one business day before the meeting. City Commission Agenda: July 12, 2018 Page 4 of 4 P.O. Box 39 Lake Helen, Florida Telephone (386) FAX (386)

5 City of Lake Helen Agenda Memorandum Recognitions, Proclamations and Presentations Meeting Date: July 12, 2018 Item 3a: Recognitions: 1. Recognition of visiting candidates for office (2018 Election Cycle) Each major Election Year, candidates will visit the City of Lake Helen to introduce themselves to the Commission and the Public. The Mayor will provide each visitor a few moments to introduce themselves. Item 3b: Proclamations: None for this meeting Item 3C: Presentations: 1. FY 2018/2019 Assessments, Chris Roe from Brent Miller Olive The City Commission requested more information on Assessments for the FY 18/19 Budget. Chris Roe from Brent Miller Olive will continue the discussion from the May and June Meetings. At the June 28, 2018 Budget Workshop, the City Commission reached a consensus to discuss the following with Mr. Roe at this meeting: Fire Assessment to advertise a new rate range up to $325 for residential. No use of the vacancy rate for the Villas Mobile Home Park. Incorporate a cost index to the garbage assessment. Incorporate a cost index to the stormwater assessment. 2. RFP for Banking Services Presentations: a. PNC Bank b. TD Bank Following presentations staff requested the City Commission consider selecting a firm for the Request for Proposals for Banking Services. Synopsis: The City contracts with banking institutions to provide its financial services. Its current provider, Wells Fargo, no longer has a branch within the City limits. On March 6, 2018, the City issued a request for proposal (RFP) for banking services. On May 4th, the City received proposals from two national banks with service branches in the local area: PNC, and TD Bank. Background: On March 28, 2018, the City s current financial services provider, Wells Fargo, closed its Lake Helen location after nearly 40 years. As the Lake Helen s only local bank, the City established a relationship in which Wells Fargo became the City s banking and financial services provider.

6 Recognitions, Proclamations and Presentations In response to the closing of Wells Fargo in Lake Helen, the City issued a request for proposal (RFP) for banking services. This was due primarily to the proximity of the nearest Wells Fargo branch in Orange City to City Hall, and the inherent difficulties and risks incurred by Staff in conducting financial transactions at that location. Staff received proposals, and requested that PNC and TD Bank to make presentations to the Commission on their service offerings and potential benefits to the City. Recommendation: Motion to allow the Mayor and City Staff to execute a service agreement with the bank best suited to serve the City s needs. 3. WastePro Ken DeForest from Waste Pro wanted an opportunity to discuss services with the City Commission including collection of recyclables. Attachment(s): RFP for Banking Services available through City Clerk PNC Banking Services Proposal TD Banking Services Proposal Letter from Ken DeForest, WastePro Contract with Waste Pro (letter from Mr. DeForest references Page 7, Section C Cost of doing business increases.

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22 WOW! Overall Treasury Satisfaction

23 floor Based on requested services and volume projections provided during the request for proposal, the estimated target balance required to off-set all fees with TD Bank, is $600,000. estimated

24 We pledge to provide a seamless and efficient implementation experience.

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29 City of Lake Helen Agenda Memorandum Commission Discussion / Reports Meeting Date: July 12, 2018 Item 4a: Decorative Light Pole Banners The City Commission to review proposed proofs for Light Pole Banners Item 4b: Commissioner Tom Wilson, Zone 1 Item 4c: Vice Mayor Vernon Burton, Zone 2 Item 4d: Commissioner Michael Woods, Zone 3 Item 4e: Commissioner Jim Connell, Zone 4 Item 4f: Mayor Daisy Raisler

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32 BUTLER EXP RESS FROM

33 E XP S L E T R U B S RE FROM

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35 City of Lake Helen Agenda Memorandum Consent Agenda Meeting Date: July 12, 2018 ITEM 5: Consent Agenda The action proposed is stated for each item on the Consent Agenda. Unless a City Commissioner removes an item from the Consent Agenda, no discussion on individual items will occur and a single motion will approve all items. The Mayor will ask if there is anyone in the audience who wishes to speak on any item on the Consent Agenda. Item 5a: Approval of Board Meeting Minutes: Request the Commission approve the minutes from the following Meetings: 1) June 14, 2018 Regular Meeting 2) June 28, 2018 Budget Workshop Item 5b: Acceptance of Bills paid through June 30, 2018 Request the Commission accept the bills paid report through June 30, Item 5c: Consideration of Assessment Resolution Request the Commission approve Resolution the Annual Resolution to set the Assessment Rates for Fiscal Year 2018/2019. Presentation by Chris Roe, Consultant in the beginning of the meeting. PROPOSED ASSESSMENT RATES. The following assessment rates for fire rescue, stormwater and solid waste services are hereby proposed for Fiscal Year and beyond. Such rates shall be utilized by the City Administrator in preparing the Annual Assessment Resolution, the assessment rolls and the mailed and published notices contemplated by Section 3 hereof, as applicable: (A) Fire Rescue: (1) Fiscal Year : (a) Residential: $ per dwelling unit. (b) General Parcels (non-residential): $0.43 per square foot (c) Vacant Lots: $49.00 per lot. (2) For fiscal years thereafter, a maximum of: (a) Residential: $ per dwelling unit. (b) General Parcels (non-residential): [$0.62] per square foot (c) Vacant Lots: [$71.00] per lot. (B) Stormwater: (1) Fiscal Year : [$33.00] per ERU. (2) For fiscal years thereafter: a maximum increase above the prior fiscal year which shall not exceed a percentage equal to the Municipal Cost Index (available at or by contacting the office of the City Administrator.) (C) Solid Waste Assessments: (1) Fiscal Year : $ per dwelling unit. (2) For fiscal years thereafter: a maximum increase above the prior fiscal year which shall not exceed a percentage equal to the Consumer Price Index for the Orlando metropolitan area; provided, however, such increase shall not be less than 2% or more than 4% of the rate imposed the prior fiscal year.

36 City of Lake Helen: Consent Agenda Title for Resolution : A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAKE HELEN, FLORIDA, RELATING TO THE PROVISION AND FUNDING OF FIRE RESCUE, STORMWATER AND SOLID WASTE SERVICES IN THE CITY; ESTABLISHING THE ESTIMATED RATES OF THE FIRE RESCUE, STORMWATER AND SOLID WASTE ASSESSMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018; DIRECTING THE PREPARATION OF ASSESSMENT ROLLS FOR THE FIRE, STORWMATER AND SOLID WASTE ASSESSMENTS; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE THEREOF; AND PROVIDING AN EFFECTIVE DATE. Item 5d: Consideration of Tentative Millage Resolution Request the Commission approve Resolution Each year the City Commission reviews the tentative budget during budget workshops and adopts a Resolution setting the tentative millage which is given to the Volusia County Property Appraiser for use in preparing the Notice of Proposed Property Taxes. The proposed millage rate necessary to fund the tentative general City budget for the City s Fiscal Year is 7.8 mills. TENATIVE MILLAGE RATE: 7.8 MILLS (WHICH IS HIGHER THAN THE ROLLED-BACK RATE OF AN INCREASE OF 7.83%) The First Budget Workshop was held on Thursday, June 28, 2018 with a second scheduled for Tuesday, July 17, 2018 at 9:00am at City Hall. Two public hearing will be held to consider the proposed millage rate and the tentative budget. The first on Wednesday, September 5, 2018, at 7:00 p.m. with a second public hearing to follow that hearing tentatively set for Thursday, September 13, 2018 at 7:00 p.m. before the Regular City Commission Meeting. Title for Resolution : A RESOLUTION BY THE CITY OF LAKE HELEN, FLORIDA, RELATING TO THE LEVY OF A GENERAL MUNICIPAL AD VALOREM TAX FOR THE TAX YEAR; PROVIDING A ROLLED BACK MILLAGE RATE FOR GENERAL MUNICIPAL PURPOSES; ESTABLISHING A PROPOSED MILLAGE RATE FOR GENERAL MUNICIPAL PURPOSES; ESTABLISHING A PUBLIC HEARING; PROVIDING FOR NOTICE TO THE VOLUSIA COUNTY PROPERTY APPRAISER; PROVIDING AN EFFECTIVE DATE. Item 5e: Public Works Facility Update Monthly update of the status of the new facility for Public Works. For the month of June 2018, expenses totaled $7,952 and $12, (for concrete site work) in-kind donations were received. Suggested Motion: Motion to approve the consent agenda. Attachment(s): June 14, 2018 Regular Meeting June 28, 2018 Budget Workshop Bills Paid Report Resolution Annual Assessment Resolution Resolution Tentative Millage Rate DR 420 (with Tentative Millage) 2018 Preliminary Tax Roll Public Works Facility Update

37 City of Lake Helen City Commission Minutes June 14, 2018 at 7:00pm City Hall City Commission Chambers 327 S. Lakeview Drive, Lake Helen, Florida Mayor Daisy Raisler Vice Mayor Vernon J. Burton Commissioner Tom Wilson Commissioner Michael Woods Commissioner Jim Connell City Administrator Jason Yarborough City Clerk Becky Witte City Attorney Scott Simpson CALL TO ORDER: Mayor Daisy Raisler called to order the June 14, 2018 Regular City Commission Meeting at 7:00 pm PRESENT: Mayor Daisy Raisler Vice Mayor Vernon Burton Commissioner Tom Wilson Commissioner Michael Woods Commissioner Jim Connell City Clerk Becky Witte City Administrator Jason Yarborough City Attorney Scott Simpson CEREMONIAL MATTERS: Legislative Prayer and Pledge to the Flag led by Lewis Long. BUSINESS OF THE COMMISSION: ITEM 1: Additions, Deletions and Modifications to the Agenda: Addition of: a) Proclamation for Juneteenth b) Appointment of two (2) citizens to the Citizen Advisory Committee Deletion of: Item 5f: Consideration of Agreement with Duke Energy for Banners Request the Commission approve the agreement with Duke Energy to allow the City of Lake Helen to add banners to Duke Energy Power Poles ITEM 2: Commission Announcements Mayor Daisy Raisler announced the Volusia Growth Management Commission Meeting on June 27, 2018 at 7:00 pm in the Volusia County Chambers. Commissioner Michael Woods requested discussion item 8b with the full audience. Item 8b: Discussion of Parade Marshal for th of July Parade: Each year the City Commission will select a Parade Marshall for the annual 4th of July Parade. MOTION by Commissioner Michael Woods to select the Miss Lake Helen Cassadaga Team and Ambassadors as the th of July Parade Marshal. SECOND by Commissioner Jim Connell. MOTION CARRIED UNANIMOUSLY. ITEM 3: Recognitions, Proclamations and Presentations: Item 3a: Recognitions: 1. Recognition of visiting candidates for office (2018 Election Cycle) Barbara Girtman (Volusia County Council Candidate District 1) addresses the Commission and the public. 2. Recognition of Jackson Hickox 3. Volusia League of Cities Citizen of the Year 2018 Todd Preston 4. Recognition of Miss Lake Helen Cassadaga On May 26, 2018 the Miss Lake Helen Cassadaga Pageant was held at Shoestring Theatre. City Commission Agenda: June 14, 2018 Page 1 of 7 P.O. Box 39 Lake Helen, Florida Telephone (386) FAX (386)

38 City of Lake Helen City Commission Minutes Miss Lake Helen Cassadaga: Morgan Whitehouse Miss Lake Helen Cassadaga Runner Up: Kristin Cox Miss Congeniality: Morgan Whitehouse Junior Miss Lake Helen Cassadaga: Miya Joyce Junior Miss Lake Helen Cassadaga Runner Up: Jayden Gorman Junior Miss Congeniality: Haydyn Benson Little Miss Lake Helen Cassadaga: Hyla Benson Little Miss Lake Helen Cassadaga Runner Up: Natalie Strickland Little Miss Congeniality: Natalie Strickland Miss Lake Helen Cassadaga Team/ Participants: Sophia Goodman, Virginia Taylor, Aleiannah Real, Lillian Allen, Annabelle Coley 2018 Miss Lake Helen Cassadaga Master of Ceremonies: Jim Connell 2018 Miss Lake Helen Cassadaga Key Note Speaker: Mayor Daisy Raisler 2018 Miss Lake Helen Cassadaga Judges: Barbara Girtman, Maria Hardwick, Gina McKee 2018 Miss Lake Helen Cassadaga Mentors: Amber Driggers, Jessica Eccleston, Kelly Frasca, Roxann Goodman, Linda Hammett, Shelby Mullen, Anne Sollien, Joy Taylor. Item 3b: Proclamations: Added Item: Juneteenth PROCLAMATION: Juneteenth: June 19, 2018 WHEREAS, Juneteenth is the oldest known celebration of the ending of slavery; and WHEREAS, On June 19, 1865, the Union Major General Gordon Granger proclaimed that the war had ended and the slaves were free; and WHEREAS, that proclamation took place two and a half years after the signing of the Emancipation Proclamation (which had become official January 1, 1863); and WHEREAS, Juneteenth is a time for celebrating freedom and encouraging self-development and respect for all cultures; and WHEREAS, African Americans gather with loved ones and celebrate with prayer, guest speakers, barbecues, parades, dancing, rodeos, fishing, picnics, and baseball; and WHEREAS, the State of Texas declared June 19th a legal state holiday in 1980 and since that time Juneteenth celebrations have been growing across the nation; and WHEREAS, the citizens of Lake Helen continue to celebrate, mostly in Church with family and friends; and NOW, THEREFORE, the City Commission of the City of Lake Helen hereby recognizes the importance of Juneteenth in our community. IN TESTIMONY WHEREOF, I have hereunto set my hand and caused to be affixed the Great Seal of the City of Lake Helen in the State of Florida this 14th day of June Item 3C: Presentations: 1. State Representative Patrick Henry State Representative Patrick Henry provided a Legislative Update 2. FY 2018/2019 Assessments, Chris Roe from Brent Miller Olive The City Commission discussed Assessments for the FY 18/19 Budget with input from Chris Roe from Brent Miller Olive, City Administrator Jason Yarborough, City Clerk Becky Witte, Craig City Commission Meeting Minutes: June 14, 2018 Page 2 of 7 P.O. Box 39 Lake Helen, Florida Telephone (386) FAX (386)

39 City of Lake Helen City Commission Minutes Wickham (Lake Helen Villas), Todd Preston (Connecticut Avenue), and Ed Senez (Matanzas Street). Consensus to return with discussion at the Budget Workshop. 3. Presentation of Annual Audit for the Year Ended September 30, 2016 by Zach Chalifour, CPA of James Moore Discussion with input from Finance Manger Jason Lawrence and City Administrator Jason Yarborough. Item 4: Public Forum: Todd Preston, Connecticut Avenue Janice Driggers, Westlake Drive from Jeff Caster, Florida Department of Transportation entered into the record. ITEM 5: Consent Agenda Item 5a: Approval of Board Meeting Minutes: Request the Commission approve the minutes from the following Meetings: 1) May 10, 2018 Regular Meeting 2) May 11, 2018 Workshop 3) May 18, 2018 Special Meeting for Emergency Purchase of Water Treatment Plant Equipment Item 5b: Acceptance of Bills paid through May 31, 2018 Request the Commission accept the bills paid report through May 31, Item 5c: Consideration of approving the FEMA Sample Sub Grant Agreement Template and delegate execution authority to the City Administrator Request the Commission approve the FEMA Sample Sub Grant Agreement Template and delegate authority of execution of the amendments to the agreement to the City Administrator (the individual that is primarily managing the Public Assistance Grant process). Item 5d: Consideration of an Agreement Between City of Lake Helen and US Boat Transport for a Ground Lease at Mitchell Brothers Sports Complex Request the Commission approve a Ground Lease Agreement with Thomas Pugliese for storage of Boat Transport trailers in the rear area of Mitchell Brothers Sports Complex off S. Orange Avenue with added language regarding parking in the right of way of S. Orange Avenue. Item 5e: Input for Gateway Corridor Historic Style Review for Single Family Residence at 374 S Volusia Avenue The Historic Preservation Board discussed the architectural renderings of a new Single-Family Residence at 375 W. Park Street at their May 1, 2018 Meeting and recommended that the City Administrator approve with addition of hardy board siding on right elevation at least 6 to 8 inches past the bathroom window shutter and front window shutter, 3 over 1 windows (except for bathroom window), addition of board and batten on interior walls of the rear porch. At the May 22, 2018 Historic Preservation Board Meeting, Mr. Steve Hemmerle requested the same house to be reviewed for a lot at 374 S. Volusia Avenue. The Historic Preservations Board recommended approval of a mirrored elevation with a flat finish stucco. Deleted Item 5f: Consideration of Agreement with Duke Energy for Banners Request the Commission approve the agreement with Duke Energy to allow the City of Lake Helen to add banners to Duke Energy Power Poles. City Commission Meeting Minutes: June 14, 2018 Page 3 of 7 P.O. Box 39 Lake Helen, Florida Telephone (386) FAX (386)

40 City of Lake Helen City Commission Minutes Item 5g: Consideration of Approve LED Lighting on Duke Energy Poles Request the Commission approve the change from standard outdoor lighting to LED lighting throughout the city which will change the monthly fee from $2, to $2, a monthly savings of $ Item 5h: Public Works Facility Update Monthly update of the status of the new facility for Public Works. For the month of May 2018, expenses totaled $50.00 for Port-a-John rental. MOTION by Commissioner Tom Wilson to approve the Consent Agenda as presented and discussed except for item 5d and 5g; and item 5f (which was deleted earlier in the meeting). SECOND by Vice Mayor Vernon Burton. MOTION CARRIED UNANIMOUSLY. Item 5d: Consideration of an Agreement Between City of Lake Helen and US Boat Transport for a Ground Lease at Mitchell Brothers Sports Complex Request the Commission approve a Ground Lease Agreement with Thomas Pugliese for storage of Boat Transport trailers in the rear area of Mitchell Brothers Sports Complex off S. Orange Avenue with added language regarding parking in the right of way of S. Orange Avenue. Discussion with input from Brian Pugliese (US Boat Transport), City Administrator Jason Yarborough, and City Clerk Becky Witte. MOTION by Commissioner Jim Connell to approve the Consent Agenda Item 5d: Consideration of an Agreement Between City of Lake Helen and US Boat Transport for a Ground Lease at Mitchell Brothers Sports Complex with amendments discussed with six month rent payment and prorated reimbursement in the event of termination. SECOND by Commissioner Michael Woods. MOTION CARRIED UNANIMOUSLY. Item 5g: Consideration of Approve LED Lighting on Duke Energy Poles Request the Commission approve the change from standard outdoor lighting to LED lighting throughout the city which will change the monthly fee from $2, to $2, a monthly savings of $ Discussion with input from City Administrator Jason Yarborough. Consensus for light addition on Goodwin Street. MOTION by Commissioner Michael Woods to approve the Consent Agenda Item 5g: Consideration of Approve LED Lighting on Duke Energy Poles. SECOND by Commissioner Tom Wilson. MOTION CARRIED UNANIMOUSLY. Item 6: Monthly Reports: Item 6a: Planning and Land Development Regulation Commission: None Item 6b: City Administrator / City Engineer: City Administrator Jason Yarborough discussed paving Water Street. Item 6c: City Attorney Scott Simpson was excused from the Budget Workshop. City Commission Meeting Minutes: June 14, 2018 Page 4 of 7 P.O. Box 39 Lake Helen, Florida Telephone (386) FAX (386)

41 City of Lake Helen City Commission Minutes Item 6d: Police Chief / Code Compliance: City Administrator Jason Yarborough discussed house on Craig Avenue. Item 6e: Lake Helen Business Alliance: None Item 6f: Lake Helen Events: City Clerk Becky Witte read the monthly report from Kelly Frasca, Lake Helen Events. Item 7: Public Hearings: Item 7a: LEGISLATIVE First Reading of Ordinance Annexation of 704 Matanzas Street Request the Commission approve the first reading of Ordinance Annexation for 704 Matanzas Street for Amy Henry. The Planning and Land Development Regulation Commission reviewed this item at their May 21, 2018 Regular Meeting and is recommending approval of the ordinance. City Attorney Scott Simpson read the title ORDINANCE AN ORDINANCE OF THE CITY OF LAKE HELEN, FLORIDA, ANNEXING BY VOLUNTARY PETITION PROPERTY LOCATED CONTIGUOUS TO THE CITY OF LAKE HELEN IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION , FLORIDA STATUTES; REDEFINING THE BOUNDARIES OF THE CITY OF LAKE HELEN TO INCLUDE SAID PROPERTY; PROVIDING FOR FINDINGS; DIRECTING THE CITY CLERK TO RECORD THE ORDINANCE WITH THE CLERK OF THE CIRCUIT COURT, WITH THE CHIEF ADMINISTRATIVE OFFICER OF VOLUSIA COUNTY AND WITH THE DEPARTMENT OF STATE; PROVIDING FOR PUBLICATION; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; PROVIDING FOR NON-CODIFICATION AND THE TAKING OF ADMINISTRATIVE ACTIONS AND PROVIDING FOR AN EFFECTIVE DATE. MOTION by Commissioner Jim Connell to approve the first reading of Ordinance Annexation of 704 Matanzas Street. SECOND by Commissioner Tom Wilson. MOTION CARRIED UNANIMOUSLY. Item 7b: LEGISLATIVE First Reading of Ordinance Future Land Use Map Amendment from County R to City RR at 704 Matanzas Street Request the Commission approve the first reading of Ordinance Future Land Use Map Amendment from County R to City RR at 704 Matanzas Street. The Planning and Land Development Regulation Commission reviewed this item at their May 21, 2018 Regular Meeting and is recommending approval of the ordinance. City Attorney Scott Simpson read the title ORDINANCE NUMBER AN ORDINANCE OF THE CITY OF LAKE HELEN AMENDING THE COMPREHENSIVE PLAN AS AMENDED, BY AMENDING THE OFFICIAL FUTURE LAND USE MAP FROM COUNTY RURAL INTENSITY TO RR FOR 5.24 ACRES OF CERTAIN REAL AT 704 MATANZAS STREET ( ), LAKE HELEN, FLORIDA; PROVIDING FOR PUBLICATION, HOLDING PUBLIC HEARINGS, FINDINGS OF CONSISTENCY; PROVIDING FOR FILING WITH THE FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY, THE VOLUSIA GROWTH MANAGEMENT COMMISSION, THE REGIONAL PLANNING COMMISSION, AND ANY OTHER UNIT OF LOCAL GOVERNMENT OR GOVERNMENTAL AGENCY; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY AND APPLICABILITY AND PROVIDING AN EFFECTIVE DATE. MOTION by Commissioner Tom Wilson to approve the first reading of Ordinance Future Land Use Map Amendment from County R to City RR at 704 Matanzas Street. SECOND by Vice Mayor Vernon Burton. MOTION CARRIED UNANIMOUSLY. City Commission Meeting Minutes: June 14, 2018 Page 5 of 7 P.O. Box 39 Lake Helen, Florida Telephone (386) FAX (386)

42 City of Lake Helen City Commission Minutes Item 7c: QUASI-JUDICIAL First Reading of Ordinance Rezoning from County A-1 to City SFR-R at 704 Matanzas Street Request the Commission approve the first reading of Ordinance Rezoning from County A-1 to City SFR-R at 704 Matanzas Street. The Planning and Land Development Regulation Commission reviewed this item at their May 21, 2018 Regular Meeting and is recommending approval of the ordinance. City Attorney Scott Simpson read the title ORDINANCE NUMBER AN ORDINANCE REZONING 5.24± ACRES LOCATED AT 704 MATANZAS STREET FROM COUNTY A-1 TO CITY SFR-R (RURAL); PROVIDING FOR A QUASI JUDICIAL PUBLIC HEARING; PROVIDING FOR CONFLICTING ORDINANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. MOTION by Commissioner Michael Woods to approve the first reading of Ordinance Rezoning from County A-1 to City SFR-R at 704 Matanzas Street. SECOND by Vice Mayor Vernon Burton. MOTION CARRIED UNANIMOUSLY. Item 7d: LEGISLATIVE First Reading of Ordinance Amendment to the Land Development Code, Gateway Overlay Review Process Request the Commission approve the first reading of Ordinance amending the Land Development Code, Gateway Overlay Review Process. The Planning and Land Development Regulation Commission reviewed this item at their May 21, 2018 Regular Meeting and is recommending approval of the ordinance. City Attorney Scott Simpson read the title ORDINANCE AN ORDINANCE OF THE CITY OF LAKE HELEN, FLORIDA, AMENDING ARTICLE 1, 3, 4 AND 5 OF THE CITY OF LAKE HELEN CODE OF ORDINANCES TO REQUIRE ISSUANCE OF A CERTIFICATE OF APPROPRIATENESS PRIOR TO FINAL APPROVAL OF A BUILDING PERMIT FOR A NEW STRUCTURE OR MODIFICATION OF AN EXISTING STRUCTURE WHICH CHANGES THE ARCHITECTURAL DESIGN WITHIN THE GATEWAY OVERLAY; PROVIDING FOR LEGISLATIVE FINDINGS; PROVIDING FOR AMENDMENTS TO ARTICLE 1, 3, 4 AND 5; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY, PROVIDING FOR CODIFICATION AND PROVIDING FOR AN EFFECTIVE DATE. MOTION by Commissioner Tom Wilson to approve the first reading of Ordinance Amendment to the Land Development Code, Gateway Overlay Review Process. SECOND by Commissioner Jim Connell. MOTION CARRIED UNANIMOUSLY. Item 8: Commission Discussion / Reports Item 8a: Discussion of Florida League of Cities Conference Voting Delegate The Annual Florida League of Cities conference will be held August 16 through August 18 in Hollywood, Florida. A voting delegate must be selected for the conference. MOTION by Vice Mayor Vernon Burton to select Mayor Daisy Raisler. SECOND by Commissioner Jim Connell. MOTION CARRIED UNANIMOUSLY. City Commission Meeting Minutes: June 14, 2018 Page 6 of 7 P.O. Box 39 Lake Helen, Florida Telephone (386) FAX (386)

43 City of Lake Helen City Commission Minutes Item 8b: Discussion of Parade Marshall for th of July Parade: Selection of Miss Lake Helen Cassadaga Team earlier in the meeting. Item 8 (added): Discussion with Duke Energy for Banners with consensus for designs to be reviewed at July Meeting. Item 8 (added): Appointment of two (2) citizens to the Volusia League of Cities Citizen Advisory Committee. MOTION by Vice Mayor Vernon Burton to select Sandy Miller and Ranger (James) Tyler to the Volusia League of Cities Citizen Advisory Committee. SECOND by Commissioner Michael Woods. MOTION CARRIED UNANIMOUSLY. Item 8c: Commissioner Tom Wilson, Zone 1 Item 8d: Vice Mayor Vernon Burton, Zone 2 Discussion of proposed change to temporary sign code with input from City Clerk Becky Witte and City Administrator Jason Yarborough. MOTION by Vice Mayor Vernon Burton to request the Planning Board review the proposed change to temporary sign code. SECOND by Commissioner Michael Woods. MOTION CARRIED UNANIMOUSLY. Item 8e: Commissioner Michael Woods, Zone 3 Discussion of Lake Helen accomplishments Item 8f: Commissioner Jim Connell, Zone 4 Relocation of Commission Discussion to earlier in the meeting Item 8g: Mayor Daisy Raisler ADJOURNMENT: Mayor Daisy Raisler adjourned the June 14, 2018 Regular Meeting of the Lake Helen City Commission at 10:35 pm. City Commission Meeting Minutes: June 14, 2018 Page 7 of 7 P.O. Box 39 Lake Helen, Florida Telephone (386) FAX (386)

44 City of Lake Helen Budget Workshop Minutes June 28, 2018 at 9:00am City Hall City Commission Chambers 327 S. Lakeview Drive, Lake Helen, Florida Mayor Daisy Raisler Vice Mayor Vernon J. Burton Commissioner Tom Wilson Commissioner Michael Woods Commissioner Jim Connell City Administrator Jason Yarborough City Clerk Becky Witte City Attorney Scott Simpson CALL TO ORDER: Mayor Daisy Raisler called to order the June 28, 2018 First Budget Workshop at 9:01 am PRESENT: Mayor Daisy Raisler Commissioner Tom Wilson Commissioner Jim Connell City Clerk Becky Witte Police Chief Michael A. Walker Vice Mayor Vernon Burton (arrived at 9:20am) Commissioner Michael Woods Finance Manager Jason Lawrence Public Works Superintendent Rick Mullen City Administrator Jason Yarborough CEREMONIAL MATTERS: Legislative Prayer and Pledge to the Flag led by Commissioner Tom Wilson. BUSINESS OF THE COMMISSION: ITEM 1: Additions, Deletions and Modifications to the Agenda: None ITEM 2: Commission Announcements Commissioner Connell said he would need to leave by noon. Commissioner Woods discussed the budget process. Mayor Raisler elaborated on the budget process and the goal of the workshop. Ann Robbins (Hobart Avenue) asked to have another workshop in the evening hours. ITEM 3: PRESENTATION AND DISCUSSION OF PROPOSED FY BUDGET Finance Manager Jason Lawrence and City Administrator Jason Yarborough discussed the proposed FY 2018/2019 Budget with the City Commission. Vice Mayor Vernon Burton arrived at 9:20am. Item 3a Performance Measures Item 3b General Fund Revenues and Expenditures 1. Revenues a. Assessments (Attachments 3a-3d) Discussion of assessments with input from City Administrator Jason Yarborough, Joe Hammett (Lakeview Drive), Raphine Pierce (Sand crane Lane) Consensus on Fire Assessment Option 2 to advertise a new rate range up to $325 for residential. Discussion with input from Ranger- James Tyler (N Volusia Ave), Raphine Pierce (Sand crane Lane), Todd Preston (Connecticut Avenue), Craig Wickham (Lemon Avenue), Rhonda Janich (Lake Helen Villas), City Commission Agenda: June 28, 2018 Page 1 of 2 P.O. Box 39 Lake Helen, Florida Telephone (386) FAX (386)

45 City of Lake Helen City Commission Minutes Consensus on Mobile Home Park option 1 no use of the vacancy rate for the Villas Mobile Home Park. Discussion with input from Joe Hammett (Lakeview Dr), Raphine Pierce (Sand crane Lane), Ann Robbins (Hobart Ave), Ranger- James Tyler (N Volusia Ave), and City Administrator Jason Yarborough. Consensus on Stormwater Assessment option 2 incorporate a cost index to the stormwater assessment. 5-minute break. 2. Expenditures 3. Fund Balances Item 3c Enterprise Fund Revenues and Expenditures 1. Revenues 2. Expenditures 3. Fund Balances Discussion of events with input from Raphine Pierce (Sand crane Lane), Ranger- James Tyler (N Volusia Ave), Joe Hammett (Lakeview Drive), Kelly Frasca (John Street), and City Administrator Jason Yarborough. Consensus to bring forth an agreement for events coordinator in August. Discussion with input from City Administrator Jason Yarborough, Ann Robbins (Hobart Avenue) Ranger- James Tyler (N Volusia Ave), Raphine Pierce (Sand crane Lane), and Finance Manager Jason Lawrence. Discussion of Water Rates, Revenue and Expenses with input from Rick Mullen, Public Works Superintendent, Ann Robbins (Hobart Avenue), Raphine Pierce (Sand crane Lane), Ranger- James Tyler (N Volusia Ave), and City Administrator Jason Yarborough. Commissioner Connell left the workshop at 12:02pm. Item 3d Stormwater Fund Revenues and Expenditures 1. Revenues 2. Expenditures 3. Fund Balances Public Comments: None Adjournment: Mayor Daisy Raisler adjourned the June 28, 2018 First Budget Workshop at 12:15 pm. City Commission Meeting Minutes: June 28, 2018 Page 2 of 2 P.O. Box 39 Lake Helen, Florida Telephone (386) FAX (386)

46 City of Lake Helen Commissioners' Financial Report For the 9 Month(s) Ended June 30, 2018 Total Revenue Total Expenditures Variance General Fund $ 1,841, $ 1,768, $ 73, Utlity Fund 308, , (57,556.46) Over budget Stormwater Fund 47, , , Donations SubAccount 1, , CAC SubAccount 12, , (30,088.30) See below. Totals $ 2,211, $ 2,200, $ 10, , , Total Revenue 1, , $1,841, General Fund Stormwater Fund CAC SubAccount Budget Analysis: As of the end of June we are 75.0% into the fiscal year. Utlity Fund Donations SubAccount General Fund. The General Fund remains in good financial standing. This will be important as the City moves forward with major portions of its Capital Improvement Plan (CIP) in the coming months. Unrecorded Expenditures. Due to the date in which this report must be produced, there are expenditures that occurred in this month s reporting period that are not yet available for this report, because we have not yet received all of the month s invoices. The cash disbursements report does reflect, however, all payments of cash that occurred during the month. Prepared by Jason J. Lawrence 7/5/2018 Page 1

47 June 2018 Bills Paid Vendor Amount Description C.E.S. (City Electric Supply $ 4, Utility Operating Supplies CFB Outdoors Inc. $ 5, Contracted Services Public Works David Hughes $ Building Maintenance J Yarborough $ Mileage Reimbursement Kelly Frasca $ Special Events Stipend/Reimbursement Scott E. Simpson P.A. $ 7, City Attorney Sherwin-Williams $ Public Works/Utility Operating Supplies United Site Services $ Contracted Services, Utilities Volusia County Schools $ Printing Capital One Bank $ 6, General Government Operating Supplies, Services B & B Underground & Drilling $ Contracted Services, Utilities Big Dog Site Work LLC $ 1, Public Works/Utility Operating Supplies Crystal Springs $ Police Department Water Ferguson Waterworks. $ 7, Public Works/Utility Operating Supplies Florida Municipal Insurance Trust, Employee Health $ 12, Employee Health Insurance Halifax Humane Society $ Animal Control Lawson Products $ Public Works/Utility Operating Supplies Office Depot $ Office Supplies PlantCetera $ Tree Inspections Robbins Deland Radiator Works Inc. $ City Fleet Maintenance Staples Advantage $ Office Supplies T-Mobile $ City Cell Phones TownCloud, Inc. $ 3, Financial Software AllStar Building Materials $ 7, Public Works/Utility Operating Supplies Cabin On The Lake $ 1, City Cleaning Services Century Link AZ $ 2, City Landlines Dept. of Business & Prof.Reg. $ Building Surcharge Duke Energy $ 6, City Utility Expense Express Printing $ Printing Larry R. Mills Services, Inc. $ Public Works/Utility Operating Supplies Nationwide $ Employee Benefits PayChex $ Payroll Services Verizon $ City Cell Phones Volusia/Flager Chapter FGFOA $ Memberships Waste Pro $ 19, Solid Waste Services Biometric Utility $ Public Works/Utility Operating Supplies CIT $ City Copier/Printer Maintenance Dyno-Tune Center $ Public Works/Utility Operating Supplies First Quality Plumbing & Irrigation, INC $ 2, Public Works/Utility Operating Supplies

48 Florida Municipal Insurance Trust, General Liability $ 17, City Insurance Lowes $ Public Works/Utility Operating Supplies National Life Group $ Employee Benefits Office Depot $ 7.18 Office Supplies Olsen Tech $ IT Services Rick Mullen $ Uniform Reimbursement Sanders Co., Inc. $ 17, Public Works/Utility Operating Supplies Seminole Office Solutions $ City Copier/Printer Maintenance South Daytona Tractor & Mower $ Public Works/Utility Operating Supplies Spectrum Business $ City Internet Services Suez -Utility Services $ 19, Public Works/Utility Operating Supplies Sunshine State One Call of FL $ Public Works/Utility Operating Supplies Tip Tops of America $ Special Events Universal Engineering Sciences $ 1, Building Inspections USA Blue Book $ Public Works/Utility Operating Supplies West Volusia Beacon $ Advertising FRS $ 5, Employee Retirement AFLAC $ Employee Benefits SunLife $ Employee Benefits Becky Witte $ Travel Reimbursement County of Volusia $ Mosquito Abatement Daytona Beverages $ 2, Special Events Facility Management Svs.LLC $ 1, Special Events Felmar's Nursery $ 1, Arbor Day Materials Four Seasons Display Inc. $ 2, th of July Fireworks GSC $ Public Works/Utility Operating Supplies Hawkins $ 1, Public Works/Utility Operating Supplies Kyle Barrett $ Special Events LPG Urban & Regional Planners, Inc. $ Planning Services Muni Police Officers' Fund $ Employee Retirement Stephanie Engel $ Special Events Stilt Fun $ Special Events Whitehouse Contracting $ 12, Public Works/Utility Operating Supplies ZEP $ 1, Public Works/Utility Operating Supplies Total $ 189,048.24

49 RESOLUTION NO A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAKE HELEN, FLORIDA, RELATING TO THE PROVISION AND FUNDING OF FIRE RESCUE, STORMWATER AND SOLID WASTE SERVICES IN THE CITY; ESTABLISHING THE ESTIMATED RATES OF THE FIRE RESCUE, STORMWATER AND SOLID WASTE ASSESSMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2018; DIRECTING THE PREPARATION OF ASSESSMENT ROLLS FOR THE FIRE, STORWMATER AND SOLID WASTE ASSESSMENTS; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE THEREOF; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LAKE HELEN, FLORIDA: SECTION 1. AUTHORITY FOR THIS RESOLUTION. This Resolution is adopted pursuant to City Ordinance No (the "Assessment Ordinance"), sections , and , Florida Statutes, and other applicable provisions of law. SECTION 2. FINDINGS. It is hereby ascertained, determined and declared that: (A) The City of Lake Helen (the "City") imposes annual special assessments, sometimes referred to as non ad valorem assessments, to fund the provision of fire rescue, stormwater and solid waste services each year. (B) The Assessment Ordinance describes the process for annual administration of the special assessments which involves adoption of an Annual Assessment Resolution during the City's budget adoption process each year. The Annual Assessment Resolution approves the rates of assessment for fire rescue, stormwater and solid waste services, respectively, for the forthcoming fiscal year and the non ad valorem assessment roll for each service, which rolls are thereby certified to the tax collection offices of Volusia County for inclusion of the assessments on the annual ad valorem property tax bill mailed each November. (C) The City Commission now wishes to authorize and direct City staff to take such actions as may be necessary or desirable in furtherance of adopting the Annual Assessment Resolution for the fire, stormwater and solid waste assessments for the fiscal year commencing October 1, 2018 ("Fiscal Year "). SECTION 3. AUTHORITY AND DIRECTION. (A) The City Administrator and other members of City staff are hereby authorized and directed to take such actions as may be necessary or desirable in furtherance of adopting the Annual Assessment Resolution for Fiscal Year , including but not limited to the following: (1) Preparing the Annual Assessment Resolution for consideration by the City Commission at its August 9, 2018 regularly scheduled meeting. (2) Preparing an assessment roll for fire, stormwater and solid waste services, respectively. (3) Mail and publish any notices required by the Assessment Ordinance. (4) Take such other actions as may be necessary or desirable in order to facilitate adoption of the Annual Assessment Resolution for Fiscal Year and imposition and collection of the fire rescue, stormwater and solid waste assessments for such fiscal year.

50 Preliminary Rate Resolution 2018 SECTION 4. PROPOSED ASSESSMENT RATES. The following assessment rates for fire rescue, stormwater and solid waste services are hereby proposed for Fiscal Year and beyond. Such rates shall be utilized by the City Administrator in preparing the Annual Assessment Resolution, the assessment rolls and the mailed and published notices contemplated by Section 3 hereof, as applicable: (A) Fire Rescue: (1) Fiscal Year : (a) Residential: $ per dwelling unit. (b) General Parcels (non residential): $0.43 per square foot (c) Vacant Lots: $49.00 per lot. (2) For fiscal years thereafter: (a) Residential: $ per dwelling unit. (b) General Parcels (non residential): [$0.62] per square foot (c) Vacant Lots: [$71.00] per lot. (B) Stormwater: (1) Fiscal Year : [$33.00] per ERU. (2) For fiscal years thereafter: an increase above the prior fiscal year which shall not exceed a percentage equal to the Municipal Cost Index (available at cost index or by contacting the office of the City Administrator.) (C) Solid Waste Assessments: (1) Fiscal Year : $ per dwelling unit. (2) For fiscal years thereafter: an increase above the prior fiscal year which shall not exceed a percentage equal to the Consumer Price Index for the Orlando metropolitan area; provided, however, such increase shall not be less than 2% or more than 4% of the rate imposed the prior fiscal year. SECTION 5. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption. ADOPTED THIS 12th day of July, CITY OF LAKE HELEN, FLORIDA Daisy Raisler, Mayor ATTEST: Jason Yarborough, City Administrator APPROVED AS TO FORM AND LEGALITY: Scott E. Simpson, City Attorney 2

51 RESOLUTION A RESOLUTION BY THE CITY OF LAKE HELEN, FLORIDA, RELATING TO THE LEVY OF A GENERAL MUNICIPAL AD VALOREM TAX FOR THE TAX YEAR; PROVIDING A ROLLED BACK MILLAGE RATE FOR GENERAL MUNICIPAL PURPOSES; ESTABLISHING A PROPOSED MILLAGE RATE FOR GENERAL MUNICIPAL PURPOSES; ESTABLISHING A PUBLIC HEARING; PROVIDING FOR NOTICE TO THE VOLUSIA COUNTY PROPERTY APPRAISER; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Volusia County Property Appraiser certified the 2018 taxable values for General Municipal purposes to the City Commission of the City of Lake Helen on June 29, 2018; and WHEREAS, Section (2)(b), Florida Statutes, requires the City Commission to advise the Property Appraiser of the City's prior year millage rate, its rolled back mileage rate, its proposed millage rate and of the time, date and place at which a public hearing will be held to consider the proposed millage rate and the tentative budget; and WHEREAS, the City Commission has discussed the proposed tentative budget for the City in budget workshops for its further consideration in accordance with the controlling provisions of State law; NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Lake Helen, Florida, that: 1. The prior year millage rate was 7.8 mills and the rolled back millage rate for General Municipal purposes as computed pursuant to Section (1), Florida Statutes, is mills. 2. The proposed millage rate necessary to fund the tentative General Fund budget for the City's Fiscal Year is 7.8 mills. 3. A public hearing will be held to consider the proposed millage rate and the tentative budget for the City of Lake Helen on September 5, 2018, at 7:00 P.M. in the City Commission Chambers, 327 South Lakeview Drive, Lake Helen, Florida with a second public hearing to follow that hearing. 4. The City Administrator is hereby authorized and directed to provide a copy of this resolution to the Volusia County Property Appraiser for use in preparing the Notice of Proposed Property Taxes, as required by Section , Florida Statutes, and to take any and all necessary administrative actions to implement the provisions of this Resolution including, but not limited to, execution of any Department of Revenue forms necessary to complete this certification. 5. The prior actions of the City of Lake Helen relating to the adoption of City tax rates and related budgetary actions and activities are hereby ratified and affirmed. 6. This Resolution shall take effect immediately upon its passage and adoption. THIS RESOLUTION DULY PASSED AND ADOPTED ON THIS 12TH DAY OF JULY, A.D., 2018, by the City Commission of the City of Lake Helen, Florida at its Regular Meeting duly assembled. CITY OF LAKE HELEN, FLORIDA ATTEST: Jason Yarborough, City Administrator Daisy Raisler, Mayor APPROVED AS TO FORM AND LEGALITY: Scott E. Simpson, City Attorney

52 City of Lake Helen 2018 Preliminary Tax Roll Parcel Count 1,705 Real Property 330 Tangible/Cntrl Asd 2,035 Total Parcels Homestead Count 752 New Construction Just $840,877 Taxable $599,870 Annexations Just $2,892,901 Taxable $2,884,977 MILLIONS $200 $180 $160 $140 $120 $100 $80 $60 $40 $20 $0 % Annual Change in Just and Taxable Values 11.2% 13.3% 7.9% 8.7% 5.3% 11.4% 5.6% 2.5% 5.3% 8.3% Just Taxable Assessment Differentials Sub Total $40,853, % Assessed Value $145,370, % Exemptions Reduction Just Value $186,223, % Reduction Save Our Homes Differential ( , F.S.) $32,955, % 10% Non-Homestead Assessment Increase Cap ( , , F.S.) $5,328, % Agricultural Classification ( , F.S.) $2,570, % Conservation Lands ( , F.S.) $0 0.0% $25,000 Homestead ( (1)(a), F.S.) $18,337, % Additional $25,000 Homestead ( (1)(b), F.S.) $12,279, % Additional Homestead Age 65 & older up to $50,000 ( , F.S.) $1,839, % Additional Homestead Age 65 & older & 25yr Residence ( , F.S.) $0 0.0% $25,000 Tangible Personal Property $658, % Governmental Property $10,077, % Institutional Property $3,584, % Others (Widow, Widowers, Disability, Historic, Economic, etc.) $2,053, % Sub Total $48,831, % Taxable Value $96,538, % Just Value by Property Class Taxable Value by Property Class TPP/Cntrl Asd Vacant 2% 8% Agricultural 3% Commercial 7% Governmental 5% Vacant 13% TPP/Cntrl Asd 4% Agricultural 1% Commercial 11% Industrial 4% Residential 71% Industrial 2% Institutional 2% Residential 67% Source: Larry Bartlett, Volusia County Property Appraiser

53 PUBLIC WORKS FACILITY UPDATE Scope Item Estimated Cost Discount Site Work $4, $3, Fill Dirt $1, $0.00 Fence Relocation $2, $2, Discount Company Big Dog Site Works Big Dog Site Works Sterling Enterprises Adjusted Estimated Cost Actual Cost In Kind Donation $0.00 $0.00 $4, $1, $1, Donated by Big Dog Site Works Big Dog Site Works $0.00 $0.00 $2, Sterling Enterprises Date Expended/ Received March 2018 March 2018 March 2018 Parking Surface $8, $8, Underground Utilities $1, $1, Rental (Lift) $2, $1, B+G Rental $ Survey & Layout $0.00 $0.00 $0.00 $0.00 Floor Plan for Building Permit Application Termite Treatment / Certificate $ $0.00 $0.00 $ $1, $ Holder Pest Control $0.00 $0.00 $ Donated by Ariel Faith Holder Pest Control January 2018 March 2018 Septic System $2, $ Dixie $1, $ June 2018 Site Work Tree Removal $2, $0.00 $0.00 $1, Donated by Central Florida Bobcat January 2018 Site Concrete $13, $12, Whitehouse Construction Slab & Footings $43, Advanced Masonary Building Structure Materials Port a John for Site $ $0.00 United Site Services $0.00 $0.00 $12, Whitehouse Construction $43, $37, $5, Advanced Masonary $45, $45, $45, none none $ $ $ United Site Services Building Structure Labor $18, $3, HDG $15, $18, $3, hdg Construction Interior Framing M & L $12, hdg Construction & All Star $12, $12, hdg Construction & All Star June 2018 March 2018 February 2018 June 2018 June 2018 Interior Trusses $5, $ Angle Trusses $5, $5, $0.00 Angle Trusses June 2018 Drywall $3, $3, Int. Trim $1, $1, Doors $1, $1, Mark Shuttleworth $0.00 $0.00 $1, Florida Victorian (Mark Shuttleworth) January 2018

54 PUBLIC WORKS FACILITY UPDATE Scope Item Estimated Cost Discount Discount Company Adjusted Estimated Cost Actual Cost In Kind Donation Donated by Date Expended/ Received Exterior Door $1, Buck Steel $1, $1, $0.00 Buck Steel April 2018 Windows $ Florida Door and Supply In Hardware Doors/HC $ $ $ $ Florida Door and Supply In June 2018 Int. Paint labor $3, $3, David Hughes $0.00 Int. Paint material $1, $1, Insulation $2, $2, Shelving $3, $3, Mirrors $ $ Cabinets $1, $1, Hardware Bath/HC $5, $5, Flooring Paint/Coating $3, $3, Flooring Wood/Lam/Tile $3, $3, Hopton $3, Plumbing $3, $2, First Quality $1, $1, $0.00 Plumbing / Waterline $1, $1, Ferguson Underground First Quality Plumbing $0.00 $0.00 $1, Ferguson Underground March 2018 April 2018 HVAC $5, $ $5, Electrical $9, $5, KDT $4, Estimated Cost Discount Adjusted Estimated Cost Actual Cost In Kind Donation Totals: $212, $3, $170, $123, $33, as of June30, 2018

55 July 12, 2018 City Commission Meeting Public Works Facility Update:

56 City of Lake Helen Agenda Memorandum Monthly Reports Meeting Date: July 12, 2018 Item 6: Monthly Reports: Item 6a: Planning and Land Development Regulation Commission Item 6b: City Administrator / City Engineer Item 6c: City Attorney Item 6d: Police Chief / Code Compliance Item 6e: Lake Helen Business Alliance Item 6f: Lake Helen Events

57 Meeting Date: July 12, 2018 City of Lake Helen Agenda Memorandum Item 7a Subject: Ordinance Annexation of 704 Matanzas Street Synopsis: In May 2018 the City Commission passed Resolution temporarily waiving annexation fees until September 30, Staff has been working with property owner Amy Henry at 704 Matanzas Street to complete the annexation Annexation Annexation is the process of adding real property to the boundaries of the City of Lake Helen. Once annexed, the property becomes fully a part of the City and realizes all benefits and services thereof. The Florida Statutes will allow unincorporated property to be annexed only if it is contiguous with the City limits. In order for specific property within unincorporated areas to be voluntarily annexed, Chapter of the Florida Statutes requires the following criteria be met: 1. An application must be filed bearing the signatures of all property owners within the area proposed to be annexed. 2. The property must be contiguous to the municipality s boundaries and must be reasonable compact Annexed Properties Land Use and Zoning Designations All properties have Land Use and Zoning designations, regardless of their political jurisdiction. The Lake Helen Comprehensive Plan allows properties annexing into the City to convert the existing Volusia County Future Land Use designations to similar City of Lake Helen designations, provided the City s planning objectives for the area can be met. Alternatively, if the City determines the County s designations are not the most appropriate for the property, a request for City designations must be made in accordance with the Land Use Plan Amendment process. In either case, a Zoning Map Amendment request must be made to establish a City Zoning designation that is consistent with the Future Land Use designation Procedure for Annexation The owner(s) of the properties shall meet with city staff and complete the application requesting Annexation. The Application will be forwarded to the Planning and Land Development Regulation Commission for review and recommendation to the City Commission and will ensure compliance with Chapter 171of the Florida Statutes. The Planning and Land Development Regulation Commission reviewed this item at their May 21, 2018 Regular Meeting and is recommending approval of the ordinance. The City Commission approved the first reading on June 14, Recommendation: Consideration of adoption of Ordinance for Annexation of Amy Henry at 704 Matanzas Street. Suggested Motion: Motion to adopt Ordinance for Annexation of Amy Henry at 704 Matanzas Street second and final reading. Attachment(s): Ordinance Annexation of 704 Matanzas Road (Henry) Exhibit A

58 ORDINANCE AN ORDINANCE OF THE CITY OF LAKE HELEN, FLORIDA, ANNEXING BY VOLUNTARY PETITION PROPERTY LOCATED CONTIGUOUS TO THE CITY OF LAKE HELEN IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION , FLORIDA STATUTES; REDEFINING THE BOUNDARIES OF THE CITY OF LAKE HELEN TO INCLUDE SAID PROPERTY; PROVIDING FOR FINDINGS; DIRECTING THE CITY CLERK TO RECORD THE ORDINANCE WITH THE CLERK OF THE CIRCUIT COURT, WITH THE CHIEF ADMINISTRATIVE OFFICER OF VOLUSIA COUNTY AND WITH THE DEPARTMENT OF STATE; PROVIDING FOR PUBLICATION; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; PROVIDING FOR NON-CODIFICATION AND THE TAKING OF ADMINISTRATIVE ACTIONS AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Amy Henry, applicant for annexation of her property into the City of Lake Helen, are hereby determined to be the fee simple title owners of real property described below: THE EAST ½ OF THE NORTHEAST ¼ OF THE SOUTHEAST ¼ OF THE SOUTHWEST ¼ OF SECTION 36, TOWNSHIP 17 SOUTH, RANGE 30 EAST, VOLUSIA COUNTY, FLORIDA. TOGETHER WITH AN EASEMENT FOR INGRESS AND EGRESS AND UTILITIES OVER AND ACROSS THE WESTERLY 20 FEET OF ALL OF BLOCK 85, LAKE HELEN, ACCORDING TO THE PLAT THEREOF AS RECORDED IN MAP BLOCK 2, PAGE 93 OF THE PUBLIC RECORDS OF VOLUSIA COUNTY, FLORIDA. Parcel # , Address: 704 Matanzas Street, Lake Helen, Florida WHEREAS, the said applicants petitioned the City of Lake Helen, pursuant to Section , Florida Statutes, for annexation of said property into the municipal limits of the City of Lake Helen; and WHEREAS, the Planning and Land Development Regulation Commission (PLDRC) has reviewed and subsequently recommended approval of the annexation of said property to the City Commission of the City of Lake Helen and has accomplished all actions required of it under the Code of Ordinances of the City of Lake Helen; and WHEREAS, the City Commission has determined that the property which is proposed to be annexed into the City of Lake Helen is within an unincorporated area of Volusia County, is reasonably compact and contiguous to the corporate areas of the City of Lake Helen, Florida and it is further determined that the annexation of said property will not result in the creation of any enclave, and it is further determined that the property otherwise fully complies with the requirements of State law; and WHEREAS, the City Commission of the City of Lake Helen, Florida has taken all actions in accordance with the requirements and procedures mandated by State law; and WHEREAS, the City Commission of the City of Lake Helen, Florida hereby determines that it is to the advantage of the City of Lake Helen and in the best interests of the citizens of the City of Lake Helen to annex the aforedescribed property; and WHEREAS, the map attached hereto as Exhibit A shows, describes and depicts the property which is hereby annexed into the City of Lake Helen. NOW, THEREFORE, BE IT ORDAINED by the City Commission of the City of Lake Helen,

59 Florida, as follows: SECTION I: The recitals set forth above in the whereas clauses are hereby adopted as legislative findings of the City Commission of the City of Lake Helen. The property consists of the following parcel of land assigned Tax Parcel Identification Parcel Numbers set forth below and being described as set forth below, said property being situated in Volusia County, Florida, and said property be and the same is hereby annexed into and is hereby made a part of the City of Lake Helen, Florida pursuant to the voluntary annexation provisions of Section , Florida Statutes: THE EAST ½ OF THE NORTHEAST ¼ OF THE SOUTHEAST ¼ OF THE SOUTHWEST ¼ OF SECTION 36, TOWNSHIP 17 SOUTH, RANGE 30 EAST, VOLUSIA COUNTY, FLORIDA. TOGETHER WITH AN EASEMENT FOR INGRESS AND EGRESS AND UTILITIES OVER AND ACROSS THE WESTERLY 20 FEET OF ALL OF BLOCK 85, LAKE HELEN, ACCORDING TO THE PLAT THEREOF AS RECORDED IN MAP BLOCK 2, PAGE 93 OF THE PUBLIC RECORDS OF VOLUSIA COUNTY, FLORIDA. Parcel # , Address: 704 Matanzas Street, Lake Helen, Florida SECTION II: That within seven (7) days of the adoption of this Ordinance, the City Clerk shall file a copy of said Ordinance with the Clerk of the Court (Land Records/Recording), with the Chief Administrative Officer of Volusia County (the County Manager) and with the Florida Department of State. SECTION III: That all ordinances that are in conflict with this Ordinance are hereby repealed. SECTION IV: If any section, subsection, sentence, clause, phrase, or portion of this Ordinance, or application hereof, is for any reason held invalid or unconstitutional by any court, such portion or application shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions or applications hereof. SECTION V: The provisions of this Ordinance shall not be codified, but the annexed property shall be incorporated and included in all appropriate maps of the City Limits of the City of Lake Helen by the City Administrator and the City Administrator is hereby directed to take any and all appropriate actions relative to land use planning pertaining to the property annexed pursuant to this Ordinance. SECTION VI: This Ordinance shall become effective immediately upon its adoption. THIS ORDINANCE DULY PASSED AND ADOPTED on the second and final reading this day of, A.D., 2018, by the City Commission of the City of Lake Helen, Florida, at its Regular Meeting duly assembled. CITY OF LAKE HELEN, FLORIDA ATTEST: Jason Yarborough, ICMA-CM, City Administrator Daisy Raisler, Mayor APPROVED AS TO FORM AND LEGALITY: Scott E. Simpson, City Attorney

60 Ordinance Exhibit A Annexation for Henry, Amy 704 Matanzas Street / Parcel Parcel: PARCEL NUMBERS: ADDRESS: 704 Matanzas Street Area: 5.24 acres LEGAL DESCRIPTION: THE EAST ½ OF THE NORTHEAST ¼ OF THE SOUTHEAST ¼ OF THE SOUTHWEST ¼ OF SECTION 36, TOWNSHIP 17 SOUTH, RANGE 30 EAST, VOLUSIA COUNTY, FLORIDA. TOGETHER WITH AN EASEMENT FOR INGRESS AND EGRESS AND UTILITIES OVER AND ACROSS THE WESTERLY 20 FEET OF ALL OF BLOCK 85, LAKE HELEN, ACCORDING TO THE PLAT THEREOF AS RECORDED IN MAP BLOCK 2, PAGE 93 OF THE PUBLIC RECORDS OF VOLUSIA COUNTY, FLORIDA. Subject Property 704 Matanzas Street Matanzas Street

61

62 Meeting Date: July 12, 2018 City of Lake Helen Agenda Memorandum Item 7b Subject: Ordinance Future Land Use Map Amendment for 704 Matanzas Street Synopsis: The Lake Helen Comprehensive Plan allows properties annexing into the City to convert the existing Volusia County Future Land Use designations to similar City of Lake Helen designations, provided the City s planning objectives for the area can be met. Alternatively, if the City determines the County s designations are not the most appropriate for the property, a request for City designations must be made in accordance with the Land Use Plan Amendment process. In either case, a Zoning Map Amendment request must be made to establish a City Zoning designation that is consistent with the Future Land Use designation. The Future Land Use designation and the Zoning from the County (R and A 1 respectively) are similar to City s Future Land Use designation and Zoning (RR and SFR RR respectively). The Planning and Land Development Regulation Commission reviewed this item at their May 21, 2018 Regular Meeting and is recommending approval of the ordinance. The City Commission approved the first reading on June 14, Recommendation: Consideration of adoption of Ordinance for change of the Future Land Use Map at the property 704 Matanzas Street from County R to City RR. Suggested Motion: Motion to adopt Ordinance for change of the Future Land Use Map at the property 704 Matanzas Street from County R to City RR second and final reading. Attachment(s): Ordinance Future Land Use Map Amendment (FLUM) of 704 Matanzas Street (Henry) Comparison of County and City Future Land Use Designations for 704 Matanzas Street

63 ORDINANCE NUMBER AN ORDINANCE OF THE CITY OF LAKE HELEN AMENDING THE COMPREHENSIVE PLAN AS AMENDED, BY AMENDING THE OFFICIAL FUTURE LAND USE MAP FROM COUNTY RURAL INTENSITY TO CITY RR FOR +/ 5.24 ACRES OF CERTAIN REAL AT 704 MATANZAS STREET ( ), LAKE HELEN, FLORIDA; PROVIDING FOR PUBLICATION, HOLDING PUBLIC HEARINGS, FINDINGS OF CONSISTENCY; PROVIDING FOR FILING WITH THE FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY, THE VOLUSIA GROWTH MANAGEMENT COMMISSION, THE REGIONAL PLANNING COMMISSION, AND ANY OTHER UNIT OF LOCAL GOVERNMENT OR GOVERNMENTAL AGENCY; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY AND APPLICABILITY AND PROVIDING AN EFFECTIVE DATE. WHEREAS, from time to time it becomes necessary to amend the City of Lake Helen Comprehensive Plan, and WHEREAS, a Public Hearing on the question of designating a future land use classification of the property hereinafter described has been duly held in the City of Lake Helen, Florida and at such hearing, interested parties and citizens for and/or against the proposed designation of the future land use classification was heard; and WHEREAS, such amendments are permitted subject to the provisions of F.S WHEREAS, the Planning and Land Development Regulation Commission, sitting as the City's Local Planning Agency, recommended the proposed Plan Amendment at their regular meeting on Monday, May 21, 2018; WHEREAS, the City Commission feels it is in the best interests of the citizens of the City of Lake Helen to amend its Comprehensive Plan as more particularly set forth hereinafter. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION OF THE CITY OF LAKE HELEN, FLORIDA: PART A. AMENDMENT. The Comprehensive Plan, adopted pursuant to Ordinance , regulating and restricting the use of lands located within the City of Lake Helen, Florida, shall be amended by including property described in Exhibit "A" on the Official Future Land Use Map as RR. PART B. PUBLICATION. Notice of this proposed change to the Lake Helen Comprehensive Plan shall be published in the manner prescribed by F.S PART C. PUBLIC HEARINGS. As a condition precedent to the adoption of this ordinance amending the City's Comprehensive Plan, the City Commission shall hold at least one advertised public hearing on the proposed comprehensive plan or plan amendment pursuant to F.S for the purpose of transmitting the proposed amendment to the Volusia Growth Management Commission and Florida Department of Economic Opportunity.

64 PART E. CONFLICTING PROVISIONS. All ordinances and resolutions, or parts thereof that are in conflict with this ordinance, are hereby superseded by this ordinance to the extent of such conflict. PART F. EFFECTIVE DATE. The effective date of this plan amendment, if the amendment is not timely challenged, shall be 31 days after the state land planning agency notifies the local government that the plan amendment package is complete. If timely challenged, this amendment shall become effective on the date the state land planning agency or the Administration Commission enters a final order determining this adopted amendment to comply. No development orders, development permits, or land uses dependent on this amendment may be issued or commence before it has become effective. The amendment shall not be effective until certification is received from the Volusia Growth Management Commission. PART G. SEVERABILITY AND APPLICABILITY. If any portion of this ordinance is for any reason held or declared to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If this ordinance or any provisions thereof shall be held to be inapplicable to any person, property, or circumstance, such holding shall not affect its applicability to any other person, property, or circumstance. THIS ORDINANCE APPROVED ON FIRST READING on the 14 th day of June, 2018, by unanimous vote of the City Commission of the City of Lake Helen, Florida. THIS ORDINANCE APPROVED ON SECOND READING this day of, 2018, by the City Commission of the City of Lake Helen, Florida. CITY OF LAKE HELEN ATTEST: Daisy Raisler, Mayor Jason Yarborough, City Administrator Approved as to form and legality for use and reliance of the City of Lake Helen, Florida: Scott E Simpson, City Attorney

65 Future Land Use Map Amendment 704 Matanzas Road from County R to City of Lake Helen RR Volusia County Future Land Use Designation Rural (R) This designation consists of areas which are a mixture of agriculture and low density residential development. Rural areas provide two functions, the first being a transitional use between the agricultural and urban uses and the second would be a rural community which serves as the economic focal point of a small region. Rural areas should be developed in a manner consistent with the retention of agriculture and the protection of environmentally sensitive areas. Strict limitation of development in rural areas contributes to the efficient growth and operation of public services and facilities, thus ensuring the most effective use of public resources. The natural features and constraints will be the primary determinants in deciding whether or not an area is suitable for rural type development. (1) Lands designated as rural shall be developed at a density of one (1) dwelling unit per five (5) acres. 1. This density allowance may be increased under specific conditions as follows: (a) The subject parcel is within six hundred and sixty feet (660 ) of an existing subdivision with a density less than one (1) dwelling unit per five (5) acres. In this case the Rural land may be developed at a similar density not to exceed one (1) dwelling unit per one (1) acre and with lot sizes similar and compatible with said qualifying subdivision. (b) The subject parcel is adjacent to an urban land use. In this case the Rural land may develop at a similar density not to exceed one (1) dwelling unit per one (1) acre, or intensity not to exceed a maximum Floor Area Ratio of twenty five percent (0.25 FAR). (c) In addition to the above conditions, the appropriateness of allowing densities less than one (1) dwelling unit per five (5) acres will also be subject to the following: i. Compatibility of the proposed development in the context of existing uses, including the proximity of agricultural uses; ii. Public facility capacity in the area, including the availability of paved public roads; iii. Suitability for wells and septic tank usage (i.e. existence of hydric iv. soils); The natural features of the subject parcel such as soils, vegetation, wildlife habitat and flood plain; and, v. If applicable, consistency with Local Plans associated with this Element. City of Lake Helen Future Land Use Designation (d) Single-Family Residential- 1 du/2 ½ ac. (RR) - This land use district provides for single family (and one accessory single family dwelling) dwelling units at a maximum density of one (1) unit to 2 ½ acres in a rural residential setting, provides a transition from the R-1 to RE land use district on the eastern periphery of the City and establishes a residential greenbelt in other peripheral areas of the city.

66 Future Land Use Map Amendment 704 Matanzas Road from County R to City of Lake Helen RR Volusia County Future Land Use Designation City FLUM: RR Subject Property 704 Matanzas Street City of Lake Helen Future Land Use Designation Subject Property 704 Matanzas Street Matanzas Street RR

67 Meeting Date: July 12, 2018 City of Lake Helen Agenda Memorandum Item 7c Subject: Ordinance Rezoning for 704 Matanzas Street Synopsis: The Lake Helen Comprehensive Plan allows properties annexing into the City to convert the existing Volusia County Future Land Use designations to similar City of Lake Helen designations, provided the City s planning objectives for the area can be met. Alternatively, if the City determines the County s designations are not the most appropriate for the property, a request for City designations must be made in accordance with the Land Use Plan Amendment process. In either case, a Zoning Map Amendment request must be made to establish a City Zoning designation that is consistent with the Future Land Use designation. The Future Land Use designation and the Zoning from the County (R and A 1 respectively) are similar to City s Future Land Use designation and Zoning (RR and SFR R respectively). The Planning and Land Development Regulation Commission reviewed this item at their May 21, 2018 Regular Meeting and is recommending adoption of the ordinance. First reading was approved on June 14, Recommendation: Consideration of adoption of Ordinance for Rezoning the property 704 Matanzas Street from County A 1 to City SFR R. Suggested Motion: Motion to adopt Ordinance for Rezoning the property 704 Matanzas Street from County A 1 to City SFR R second and final reading. Attachment(s): Ordinance Rezoning of 704 Matanzas Street (Henry) Comparison of County and City Zoning for 704 Matanzas Street

68 ORDINANCE NUMBER AN ORDINANCE REZONING 5.24± ACRES LOCATED AT 704 MATANZAS STREET FROM COUNTY A 1 TO CITY SFR R (RURAL); PROVIDING FOR A QUASI JUDICIAL PUBLIC HEARING; PROVIDING FOR CONFLICTING ORDINANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, from time to time it becomes necessary to amend the City of Lake Helen Comprehensive Plan, and WHEREAS, Amy Henry, 704 Matanzas Street, Lake Helen have initiated a request for the rezoning of 5.24± acres of land located at 704 Matanzas Street, from Volusia County Zoning Designation of A 1, to City Zoning Designation of SFR R (Rural); and WHEREAS, the Planning and Land Development Regulation Commission, at a scheduled meeting on May 21, 2018, unanimously recommended that the City Commission approve the requested rezoning; and WHEREAS, the City Commission finds that the requested re zoning is consistent with the City Comprehensive Plan and Land Development Code; and WHEREAS, the City Commission deems it is in the best interests of the citizens of the City of Lake Helen to rezone said property as more particularly described hereinafter. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION OF THE CITY OF LAKE HELEN, FLORIDA: SECTION 1: REZONING. That the land located in the City of Lake Helen, Florida, described as: THE EAST ½ OF THE NORTHEAST ¼ OF THE SOUTHEAST ¼ OF THE SOUTHWEST ¼ OF SECTION 36, TOWNSHIP 17 SOUTH, RANGE 30 EAST, VOLUSIA COUNTY, FLORIDA. TOGETHER WITH AN EASEMENT FOR INGRESS AND EGRESS AND UTILITIES OVER AND ACROSS THE WESTERLY 20 FEET OF ALL OF BLOCK 85, LAKE HELEN, ACCORDING TO THE PLAT THEREOF AS RECORDED IN MAP BLOCK 2, PAGE 93 OF THE PUBLIC RECORDS OF VOLUSIA COUNTY, FLORIDA. Parcel # , Address: 704 Matanzas Street, Lake Helen, Florida shall be hereby rezoned from Volusia County Zoning Designation of A 1, to City Zoning Designation of SFR R (Rural). SECTION 2: QUASI JUDICIAL PUBLIC HEARING. It is hereby found that a quasi judicial public hearing held by the City Commission to consider adoption of this ordinance on July 12, 2018, at 7:00 p.m. in the City Commission Chambers at City Hall, 327 S. Lakeview Drive, Lake Helen, Florida, to consider the rezoning request in accordance with Bd. of County Commissioners of Brevard v. Snyder, 627 So.2d 469 (Fla. 1993) in a manner to insure that all parties are provided an opportunity to be heard, present evidence and cross examine witnesses, and to be informed of all the facts upon which the Commission's decision on the re zoning is based, after notice published at least 10 days prior to hearing, is deemed to comply with (3) {a), Fla.Stat. (2016). SECTION 3: CONFLICTING ORDINANCES. That all ordinances or parts thereof that are in conflict with this ordinance shall be and the same are hereby rescinded and repealed.

69 SECTION 4: EFFECTIVE DATE. That this ordinance shall become effective THIRTY (30) days following adoption of Ordinance No , the Small Scale Comprehensive Plan Amendment for the subject property, by the City Commission unless a challenge is filed to said ordinance under , F.S. In the event that Ordinance No , the Small Scale Comprehensive Plan Amendment, is challenged this ordinance shall become effective upon the state land planning agency or the Administration Commission, respectively, issuing a final order determining that the adopted small scale development amendment is in compliance. THIS ORDINANCE APPROVED ON SECOND READING this day of, 2018, by the City Commission of the City of Lake Helen, Florida. CITY OF LAKE HELEN ATTEST: Daisy Raisler, Mayor Jason Yarborough, City Administrator Approved as to form and legality for use and reliance of the City of Lake Helen, Florida: Scott E Simpson, City Attorney

70 Re-Zoning: 704 Matanzas Road from County A-1 to City of Lake Helen SFR-R Volusia County Zoning A-1 PRIME AGRICULTURE CLASSIFICATION Purpose and intent: The purpose and intent of the A-1 Prime Agriculture Classification is to preserve valuable agricultural land for intensive agricultural uses, and to protect land best suited for agricultural uses from the encroachment of incompatible land uses: In order to ensure the long term vitality of agricultural uses and natural resources, all agricultural uses are encouraged to utilize the natural resource conservation service (formerly the soil conservation service) best management techniques and other agricultural best management practices. Permitted principal uses and structures: In the A-1 Prime Agriculture Classification, no premises shall be used except for the following uses and their customary accessory uses and structures: Apiaries. Aquaculture operations in which there are no associated excavations. Aviaries. Boat docks not exceeding 500 square feet. Communication towers not exceeding 70 feet in height above ground level. Essential utility services. Except for those permitted special exceptions listed hereunder, all agricultural pursuits, including the processing, packaging, storage and sale of agriculture products which are raised on the premises. Exempt excavations (refer to subsection (15)) and/or those which comply with division 8 of the Land Development Code of Volusia County [article III] and/or final site plan review procedures of this article. Exempt landfills (refer to subsection (16)). Fire stations. Hobby breeder. Home occupations, class A (refer to section ). Houses of worship. Outdoor entertainment event (refer to section et seq., article II, Code of Ordinances of the County of Volusia). Public schools. Publicly owned parks and recreational areas. Publicly owned or regulated water supply wells. Silvicultural operations which follow the most up to date state-prescribed best management practices. Single-family standard, manufactured modular or mobile home dwelling. Tailwater recovery systems. Worm raising. Permitted special exceptions: Additional regulations/requirements governing permitted special exceptions are located in sections and of this article. Air curtain incinerators (refer to subsection (17)). Animal hospitals. Animal shelters. Aquaculture operations in which there are nonexempt excavations (refer to subsection (15)). Cemeteries (refer to subsection (4)). Communication towers exceeding 70 feet in height above ground level. Construction and demolition debris disposal facility as regulated under , F.A.C., (minimum parcel size of 20 acres). Dogs and cats boarded as personal pets exceeding the number permitted in subsection (a). Equestrian/livestock event facility. Farm worker living facility (refer to section (11)). Fish, hunting or nonprofit organization camps. Fixed-wing aircraft landing fields and helipads. Garage apartments. Group homes (refer to subsection (12)). Home occupations, class B (refer to section ).

71 Re-Zoning: 704 Matanzas Road from County A-1 to City of Lake Helen SFR-R Landfill, class III as regulated under Rule , F.A.C., (minimum parcel size of 20 acres). Refer to subsection (16). Materials recovery facility as regulated under Rule , F.A.C., (minimum parcel size of 20 acres). Refer to subsection (16). Nonexempt excavations (refer to subsection (15)). Off-site disposal of land clearing debris as regulated under Rule , F.A.C., (minimum parcel size of 20 acres). Refer to subsection (16). Off-street parking areas (refer to subsection (14)). Processing, packaging, storage, retail or wholesale sales of agricultural products not raised on the premises. Public uses not listed as a permitted principal use. Public utility uses and structures (refer to subsection (1)). Railroad yards, sidings and terminals. Recovered materials facility as regulated under Rule (2)(c), F.A.C., (minimum parcel size of 20 acres). Refer to subsection (16). Recreational areas (refer to subsection (3)). Riding stables. Sawmills and planing mills. Schools, parochial or private (refer to subsection (4)). Temporary and permanent asphalt batching and cement plants (refer to subsection (9)). Temporary campsites for three days before, during and three days after any regularly scheduled racing event at the Daytona Beach International Speedway for Speedweeks, Biketoberfest, the Pepsi 400, and Bike Week, on condition that security, portable toilets, garbage disposal and potable water facilities sufficient to accommodate all occupants and other relevant conditions are provided. Related special events and sales are allowed, if approved as part of the special exception. Veterinary clinics. Wholesale or retail fertilizer sales. Dimensional requirements: Minimum lot size: Area: Ten acres. Width: 150 feet. Minimum yard size: Front yard: 100 feet. Rear yard: 50 feet. Side yard: 50 feet. Waterfront yard: 50 feet. Maximum building height: 45 feet. Maximum lot coverage: The total lot area covered with principal and accessory buildings shall not exceed 35 percent. Minimum floor area: 750 square feet. Off-street parking and loading requirements: Off-street parking and loading areas meeting the requirements of sections and shall be constructed. Skirting requirement for mobile home dwelling: The area between the ground and floor of the mobile home dwelling shall be enclosed with skirting. Matanzas Street City Zoning: SFL-R Subject Property 704 Matanzas Street

72 Re-Zoning: 704 Matanzas Road from County A-1 to City of Lake Helen SFR-R To City of Lake Helen Subject Property 704 Matanzas Street Matanzas Street SFL-R SFR-R (Rural) Zoning. SFR-R (Rural) Purpose. (SFR R (Rural) Zoning) Provides for single-family dwelling units, including modular homes, and one accessory dwelling unit at a maximum density of one (1) unit to 2 ½ acres in a rural residential setting. Permitted principal uses and structures. (SFR R (Rural) Zoning) 1. Single-family dwellings and their permitted accessory uses, including one accessory dwelling unit per principal dwelling unit 2. Home occupations, as permitted 3. Public facilities owned by the City 4. Agricultural, silvicultural and equestrian uses that do not create conditions that are incompatible with neighboring residential uses 5. Non-profit parks and playgrounds 6. Recreational or community structures maintained by home owner associations 7. Licensed Community Residential Facilities with less than seven (7) residents 8. Group homes, and foster Care Facilities with less than six (6) residents Permitted accessory uses and structures. (SFR R (Rural) Zoning) Uses and structures which are customarily accessory and clearly incidental and subordinate to permitted uses and structures. Article 4 of this Code identifies specific requirements for accessory uses and structures.

73 Re-Zoning: 704 Matanzas Road from County A-1 to City of Lake Helen SFR-R Special Exceptions. (SFR R (Rural) Zoning) 1. Bed and Breakfast Inn 2. Child Care Facilities 3. Adult Care Facilities/ Extended Care Facilities 4. Licensed Community Residential Facilities with more than seven (7) residents 5. Group homes, and foster Care Facilities with more than six (6) residents 6. Model homes 7. Animal breeding for retail purposes 8. Commercial Equestrian Stables 9. Private Event Facilities Prohibited uses and structures. (SFR R (Rural) Zoning) 1. Mobile/Manufactured homes 2. Multi-family, industrial or commercial uses 3. Any use that may be considered to cause objectionable noise, fumes, vibrations, dust or odor 4. Any use, structure or activity not specifically permitted herein Density. (SFR R (Rural) Zoning) One (1) unit to 2 ½ acres in a rural residential setting. Open Space. (SFR R (Rural) Zoning) 35% Minimum Lot Width. (SFR R (Rural) Zoning) One hundred feet (100 ) Minimum Building Square Footage. (SFR R (Rural) Zoning) 2,000 Living Square Feet Setbacks (Minimum). (SFR R (Rural) Zoning) Front Thirty (30) feet from the property line or Fifty feet (50 ) from the road centerline, whichever is greater Rear 20 feet Side Water Yard 15 feet Seventy-five feet (75 ) from the High Water Line Building Heights (Maximum). (SFR R (Rural) Zoning) Thirty-five (35) feet Special Requirements. (SFR R (Rural) Zoning) None Additional Use Information. (SFR R (Rural) Zoning)

74 Meeting Date: July 12, 2018 City of Lake Helen Agenda Memorandum Item 7d Subject: Consideration of Land Development Code Change Consideration to change to the City of Lake Helen Land Development Code Articles 1, 3, 4, and 5 to require a certificate of appropriateness prior to final approval of a building permit for a new structure or modification of an existing structure which changes the architectural design within the Gateway Overlay. Staff Report: The City Commission, the Planning and Land Development Regulation Commission, the Historic Preservation Board, along with staff have discussed strengthening the process of exterior review within the Gateway Overlay. Currently prior to final approval of elevations for new structures or modification to structures within the Gateway Overlay a review with public input is brought before both the Historic Preservation Board and the City Commission. After input from both boards and the public, the City Administrator approves the elevations prior to issuance of a building permit. The process is working but there is still a desire the strengthen the process. There is an established process for review and approval of a new structure or modification of an existing structure which changes the architectural design within the Historic District, through issuance of a Certificate of Appropriateness. Staff recommends modifying the land development code to follow the same process by requiring a new structure or modification of an existing structure which changes the architectural design within the Gateway Overlay to be formally approved by the City Commission after receiving recommendations from the Historic Preservation Board. In order to satisfy the need for formal acceptance and approval, staff recommends the attached changes to the Land Development Code so that new structures or modifications to structures within the Gateway Overlay District receive a Certificate of Appropriateness from the City Commission (after review and recommendation from the Historic Preservation Board). Within the attached documents: underlined items are for insertions to the city code, strikethroughs are for deletions from the city code. The Planning and Land Development Regulation Commission reviewed this item at their May 21, 2018 Regular Meeting and is recommending approval of the ordinance. The City Commission approved the first reading on June 14, Recommendation: MOTION to adopt Ordinance , second and final reading. Attachment(s): Ordinance

75 ORDINANCE AN ORDINANCE OF THE CITY OF LAKE HELEN, FLORIDA, AMENDING ARTICLE 1, 3, 4 AND 5 OF THE CITY OF LAKE HELEN CODE OF ORDINANCES TO REQUIRE ISSUANCE OF A CERTIFICATE OF APPROPRIATENESS PRIOR TO FINAL APPROVAL OF A BUILDING PERMIT FOR A NEW STRUCTURE OR MODIFICATION OF AN EXISTING STRUCTURE WHICH CHANGES THE ARCHITECTURAL DESIGN WITHIN THE GATEWAY OVERLAY; PROVIDING FOR LEGISLATIVE FINDINGS; PROVIDING FOR AMENDMENTS TO ARTICLE 1, 3, 4 AND 5; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY, PROVIDING FOR CODIFICATION AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission recognizes a need to require a new structure or modification of an existing structure which changes the architectural design within the Gateway Overlay to be formally approved by the City Commission after receiving recommendations from the Historic Preservation Board; and WHEREAS, the purpose and intent of the Gateway Overlay is to promote similar historic styles as the historic district; and WHEREAS, the City of Lake Helen has an established process for review and approval of a new structure or modification of an existing structure which changes the architectural design within the Historic District; and WHEREAS, issuance of a Certificate of Appropriateness is reviewed by the Historic Preservation Board who presents a recommendation to the City Commission; and WHEREAS, the City Commission finds it would be appropriate to require a new structure or modifications to an existing structure which changes to the architectural design within the Gateway Overlay to have the same review and approval process as historic properties; and WHEREAS, underlined items are for insertions to the city code, strikethroughs are for deletions from the city code; NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION OF THE CITY OF LAKE HELEN, FLORIDA: SECTION 1. LEGISLATIVE FINDINGS. The City Commission of the City of Lake Helen hereby adopts the recitals set forth in the preamble to this Ordinance (whereas clauses) as legislative findings. SECTION 2. The City Commission of Lake Helen hereby amends Articles 1, 3, 4 and 5 as follows: Section Gateway Overlay Historic Style Guide: A Certificate of Appropriateness issued pursuant to procedures in through is required P prior to final approval of a building permit for a new structure or modification of an existing structure which changes the architectural design within the Gateway Overlay., the plans and renditions shall be presented to both the Historic Preservation Board and the City Commission for the opportunity of public review and comment. Final approval for the issuance of a permit within the Gateway Overlay shall remain with the City Administrator or his/her designee Powers and duties of the Historic Preservation Board Number 14: Provide direction and an opportunity for public review and comment prior to final approval of a building permits within the Gateway Overlay. Article 4: Bed and Breakfast Inn Facilities Commercial Accessory Structures Automated Car Wash

76 A Certificate of Appropriateness issued pursuant to procedures in through is required P prior to final approval of a building permit for properties located within the Gateway Overlay. the plans and renditions shall be presented to both the Historic Preservation Board and the City Commission for the opportunity of public review and comment. Final approval for the issuance of a permit within the Gateway Overlay shall remain with the City Administrator or his/her designee Storage Buildings A Certificate of Appropriateness issued pursuant to procedures in through is required P prior to final approval of a building permit for a commercial storage building within the Gateway Overlay. the plans and renditions shall be presented to both the Historic Preservation Board and the City Commission for the opportunity of public review and comment. Final approval for the issuance of a permit within the Gateway Overlay shall remain with the City Administrator or his/her designee Residential Fences A Certificate of Appropriateness issued pursuant to procedures in through is required P prior to final approval of a building permit for a fence within the Gateway Overlay or Historic District or on a property with a historic building(s). the plans and renditions shall be presented to both the Historic Preservation Board and the City Commission for the opportunity of public review and comment. Final approval for the issuance of a permit within the Gateway Overlay shall remain with the City Administrator or his/her designee Commercial Fences A Certificate of Appropriateness issued pursuant to procedures in through is required P prior to final approval of a building permit for properties located within the Gateway Overlay. a commercial fence, the plans and renditions shall be presented to both the Historic Preservation Board and the City Commission for the opportunity of public review and comment. Final approval for the issuance of a permit within the Gateway Overlay shall remain with the City Administrator or his/her designee Sign Permits 1. For properties located within the Gateway Overlay, P prior to final approval of a sign permit the plans and renditions shall be presented to both the Historic Preservation Board and the City Commission for the opportunity of public review and comment. Final approval for the issuance of a permit within the Gateway Overlay shall remain with the City Administrator or his/her designee. (Properties with a Certificate of Designation must follow as outlined in Article 5). Section Procedure for Review Prior to final approval of a building permit for a new structure or modification of an existing structure which changes the architectural design within the Gateway Overlay, a Certificate of Appropriateness issued pursuant to procedures in through is required. the plans and renditions shall be presented to both the Historic Preservation Board and the City Commission for the opportunity of public review and comment. Final approval for the issuance of a permit, within the Gateway Overlay shall remain with the City Administrator or his/her designee. Submission and approval of development plans and building permit applications for construction within Gateway Overlay shall conform to procedures for a Certificate of Appropriateness pursuant to through of the Code of Ordinances of the City of Lake Helen including the specification in this article. Additionally, architectural drawings (complete front, sides and rear elevations and overhead

77 view of roof) of all structures shall be submitted for review. by the Historic Preservation Board and City Commission for public input and recommendations. Such drawings shall be rendered in color and shall include building elevations, roof type, colors, landscaping, building orientation, exterior construction material specifications, color charts, structure dimensions, service area and mechanical equipment locations, outdoor storage area locations, screening devices, master signage plan, master lighting plan, and any other information as determined necessary by the City to ensure consistency with the provisions of this article as well as other articles with this Land Development Code. A Certificate of Appropriateness issued pursuant to procedures in through is required prior to approval of a building permit. Final approval of all required project design, submittals shall be granted by the City Administrator or his/her designee as part of the development approval process which shall include, but not be limited to, building elevations, roof type, exterior construction materials, signage, lighting, screening, colors, landscaping and building orientation Certificate of Appropriateness A Certificate of Appropriateness shall be required for any of the following activities on properties located within the Lake Helen Historic District and the Gateway Overlay. After issuance by the City Commission, the Certificate of Appropriateness must be recorded with the Volusia County Clerk of Court prior to issuance of a building permit. SECTION 3. CONFLICTS. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4. SEVERABILITY. If any provision of this Ordinance or the application thereof to any person or circumstances is held invalid, the invalidity shall not affect other provisions or applications of this Ordinance which can be given effect without the invalid provision or application and to this end the provisions of this Ordinance are declared severable. SECTION 5. CODIFICATION. Specific authority is hereby granted to codify and incorporate this Ordinance in the existing Code of Ordinances of the City of Lake Helen. SECTION 6. EFFECTIVE DATE. This Ordinance shall become effective immediately upon adoption. THIS ORDINANCE APPROVED ON SECOND READING this th day of, 2018, by the City Commission of the City of Lake Helen, Florida. CITY OF LAKE HELEN ATTEST: Daisy Raisler, Mayor Jason Yarborough, City Administrator Approved as to form and legality for use and reliance of the City of Lake Helen, Florida: Scott E Simpson, City Attorney

78 Meeting Date: July 12, 2018 City of Lake Helen Public Hearing Item 7e Subject: Consideration of Land Development Code Change Article 4, Temporary Signs Staff Report: The City Commission at the June 14, 2018 Regular City Commission meeting requested the Planning and Land Development Regulation Commission review the temporary sign code to allow for temporary signs larger than 6 square feet during construction. Staff had conducted research and suggests adding language to the temporary sign code to allow for larger signs new during construction: Temporary signs The following standards and criteria shall apply to all temporary signs located and placed within the city limits. 1. These signs shall all be freestanding signs, constructed of sturdy, all-weather materials such as hard plastic, vinyl, masonite or wood of a sufficient thickness to withstand the local weather conditions commonly experienced. (Paper and cardboard signs are strictly prohibited). 2. No temporary signage shall be placed within the public rights-of-way or on city owned property unless approved by the City Administrator or his/her designee in advance. 3. No part of any temporary sign shall be located closer than five feet (5 ) from front property line or a public right-of-way and ten (10) feet from adjacent property lines, and in no instance shall any temporary sign obstruct the visibility of any motorist, bicyclist or pedestrian from seeing oncoming pedestrians, bicyclists or vehicular traffic. 4. These signs may be double-faced, with messages on the front and back sides of the same sign, and only the sign area of one (1) side shall be used for the sign area calculations. 5. No single sign (except for during construction as described in number 6 below) shall exceed six (6) square feet in sign area, and a total of three (3) temporary signs are permitted on any one (1) property, with a maximum of eighteen (18) square feet of total combined sign area, at a maximum height of four feet (4 ) for all signs. Each temporary sign shall be permitted for up to ninety (90) calendar days. 6. Temporary signs during construction of a new principle structure on a vacant lot shall not exceed forty-eight (48) square feet in sign area, with a maximum height of six feet (6 ) with a maximum of one (1) sign per residential property and two (2) signs per commercial property. All signs must be removed before final inspection. A Certificate of Occupancy will not be issued until all signs are removed from the property Temporary signs shall be removed within three (3) calendar days from the date the scheduled event has concluded, if applicable, or by the ninety-day (90) deadline defined in subsection 5 above, whichever occurs first. After discussion and research, the PLDRC recommends that City Commission revise the temporary sign code as follows: Temporary signs The following standards and criteria shall apply to all temporary signs located and placed within the city limits. 1. These signs shall all be freestanding signs, constructed of sturdy, all-weather materials such as hard plastic, vinyl, masonite or wood of a sufficient thickness to withstand the local weather conditions commonly experienced. (Paper and cardboard signs are strictly prohibited). 2. No temporary signage shall be placed within the public rights-of-way or on city owned property unless approved by the City Administrator or his/her designee in advance.

79 City of Lake Helen Public Hearing Item 7e 3. No part of any temporary sign shall be located closer than five feet (5 ) from front property line or a public right-of-way and ten (10) feet from adjacent property lines, and in no instance shall any temporary sign obstruct the visibility of any motorist, bicyclist or pedestrian from seeing oncoming pedestrians, bicyclists or vehicular traffic. 4. These signs may be double-faced, with messages on the front and back sides of the same sign, and only the sign area of one (1) side shall be used for the sign area calculations. 5. No single sign (except for during construction as described in number 7 below) shall exceed six (6) square feet in sign area, and a total of three (3) temporary signs are permitted on any one (1) property, with a maximum of eighteen (18) square feet of total combined sign area, at a maximum height of four feet (4 ) for all signs. Each temporary sign shall be permitted for up to ninety (90) calendar days. 6. Temporary signs shall be removed within three (3) calendar days from the date the scheduled event has concluded, if applicable, by the ninety-day (90) deadline defined in subsection 5 above, whichever occurs first. 7. Temporary signs during construction of a new principle structure on a vacant lot up to five (5) acres are permitted but shall not exceed fifteen (15) square feet in sign area with a maximum of one (1) sign per property. Temporary signs during construction of a new principle structure on a vacant lot five (5) acres or larger are permitted but shall not exceed thirty-two (32) square feet in sign area with a maximum of two (2) signs per property. All temporary signs during construction signs must be removed before final inspection or for residential properties within fifteen (15) months of erection and for commercial properties within twenty-four (24) months of erection whichever occurs first. A Certificate of Occupancy will not be issued until all signs are removed from the property. Within the attached documents/above: underlined items are for insertions to the city code, strikethroughs are for deletions from the city code. Recommendation: MOTION to approve the first reading of Ordinance , Land Development Code Attachment(s): Ordinance

80 ORDINANCE AN ORDINANCE OF THE CITY OF LAKE HELEN, FLORIDA, AMENDING ARTICLE 4 OF THE CITY OF LAKE HELEN CODE OF ORDINANCES TO ALLOW FOR TEMPORARY SIGNS OF GREATER SIZE DURING CONSTRUCTION OF A NEW STRUCTURE; PROVIDING FOR LEGISLATIVE FINDINGS; PROVIDING FOR AMENDMENTS TO ARTICLE 4; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY, PROVIDING FOR CODIFICATION AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission recognizes a need for temporary signs larger than 6 square feet during construction; and WHEREAS, while maintaining content neutrality, the City Commission described the period of time the temporary sign may be erected, not the content of the sign; and WHEREAS, the City Commission finds it would be appropriate to allow temporary signs larger than 6 square feet during construction but require removal of said signage before a Certificate of Occupancy will be issued for the project; and WHEREAS, underlined items are for insertions to the city code, strikethroughs are for deletions from the city code; NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION OF THE CITY OF LAKE HELEN, FLORIDA: SECTION 1. LEGISLATIVE FINDINGS. The City Commission of the City of Lake Helen hereby adopts the recitals set forth in the preamble to this Ordinance (whereas clauses) as legislative findings. SECTION 2. The City Commission of Lake Helen hereby amends Article 4 as follows: Temporary signs The following standards and criteria shall apply to all temporary signs located and placed within the city limits. 1. These signs shall all be freestanding signs, constructed of sturdy, all-weather materials such as hard plastic, vinyl, masonite or wood of a sufficient thickness to withstand the local weather conditions commonly experienced. (Paper and cardboard signs are strictly prohibited). 2. No temporary signage shall be placed within the public rights-of-way or on city owned property unless approved by the City Administrator or his/her designee in advance. 3. No part of any temporary sign shall be located closer than five feet (5 ) from front property line or a public right-of-way and ten (10) feet from adjacent property lines, and in no instance shall any temporary sign obstruct the visibility of any motorist, bicyclist or pedestrian from seeing oncoming pedestrians, bicyclists or vehicular traffic. 4. These signs may be double-faced, with messages on the front and back sides of the same sign, and only the sign area of one (1) side shall be used for the sign area calculations. 5. No single sign (except for during construction as described in number 7 below) shall exceed six (6) square feet in sign area, and a total of three (3) temporary signs are permitted on any one (1) property, with a maximum of eighteen (18) square feet of total combined sign area, at a maximum height of four feet (4 ) for all signs. Each temporary sign shall be permitted for up to ninety (90) calendar days. 6. Temporary signs shall be removed within three (3) calendar days from the date the scheduled event has concluded, if applicable, by the ninety-day (90) deadline defined in subsection 5 above, whichever occurs first. 7. Temporary signs during construction of a new principle structure on a vacant lot up to five (5) acres are permitted but shall not exceed fifteen (15) square feet in sign area with a maximum of one (1) sign per property. Temporary signs during construction of a new principle structure on a vacant lot five (5) acres or larger are permitted but each sign shall not exceed thirty-two (32) square feet in sign area with a maximum of two (2) signs per property.

81 All temporary signs during construction signs must be removed the earlier of before final inspection or for residential zoned properties within fifteen (15) months of erection and for commercial/industrial zoned properties within twenty-four (24) months of erection. A Certificate of Occupancy will not be issued until all temporary signs are removed from the property. SECTION 3. CONFLICTS. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4. SEVERABILITY. If any provision of this Ordinance or the application thereof to any person or circumstances is held invalid, the invalidity shall not affect other provisions or applications of this Ordinance which can be given effect without the invalid provision or application and to this end the provisions of this Ordinance are declared severable. SECTION 5. CODIFICATION. Specific authority is hereby granted to codify and incorporate this Ordinance in the existing Code of Ordinances of the City of Lake Helen. SECTION 6. EFFECTIVE DATE. This Ordinance shall become effective immediately upon adoption. THIS ORDINANCE APPROVED ON SECOND READING this th day of, 2018, by the City Commission of the City of Lake Helen, Florida. CITY OF LAKE HELEN ATTEST: Daisy Raisler, Mayor Jason Yarborough, City Administrator Approved as to form and legality for use and reliance of the City of Lake Helen, Florida: Scott E Simpson, City Attorney

82 Agenda Item Attachment: Temporary Sign Code References Current Code Allows: No temporary sign shall exceed six (6) square feet in sign area, and a total of three (3) temporary signs are permitted on any one (1) property, with a maximum of eighteen (18) square feet of total combined sign area, at a maximum height of four feet (4 ) for all signs. Each temporary sign shall be permitted for up to ninety (90) calendar days. 24 by 36 = 6 square feet in Sign Area

83 Agenda Item Attachment: Temporary Sign Code References Commission sent to the PLDRC in June: Temporary signs during construction of a new principle structure on a vacant lot shall not exceed fortyeight (48) square feet in sign area, with a maximum height of six feet (6 ) with a maximum of one (1) sign per residential property and two (2) signs per commercial property. All signs must be removed before final inspection. A Certificate of Occupancy will not be issued until all signs are removed from the property.

84 Agenda Item Attachment: Temporary Sign Code References PLDRC Recommends: Temporary signs during construction of a new principle structure on a vacant lot up to five (5) acres are permitted but shall not exceed fifteen (15) square feet in sign area with a maximum of one (1) sign per property. 2.5 by 6 sign

85 Agenda Item Attachment: Temporary Sign Code References Temporary signs during construction of a new principle structure on a vacant lot five (5) acres or larger are permitted but shall not exceed thirty two (32) square feet in sign area with a maximum of two (2) signs per property.