APPROVE THE MINUTES OF REGULAR MEETING: 02/09/2015

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1 At a Regular Meeting of the Malone Village Board, held on February 23, 2015 at 6:30 PM at NCCC Room 203 the following were present: Todd LePine Joseph Riccio Andrea Dumas Hugh Hill Mike Maneely Mayor Also in attendance: Cheryl Douglas, Village Clerk Chief Chris Premo EJ Conzola, Telegram Tom Schulz Dorothy Maguire, Treasurer Gerald Fisher, DPW Supervisor Matt Boyea APPROVE THE MINUTES OF REGULAR MEETING: 02/09/2015 Upon the motion of Riccio seconded by Hill and unanimously carried to approve the minutes as presented and placed on file. PAY BILLS: FUND AMOUNT Capital Fund-WWTP Improvement Project Joint Recreation Fund State Grant Fund-West Side I&I 4, Trust Fund 107, General/Water/Sewer Funds 151, $ 264, Upon the motion of Riccio seconded by Dumas and unanimously carried to approve the bills for payment as presented by Dorothy Maguire, Treasurer. CODE APPLICATIONS: Building Application Dzenan Karabegovic 106 Rose Street Apt 7 Burlington, VT Application for electrical issues at 8 Francis Street at an estimated cost of $ Application approved by Building Inspector Mathew Steenberge. Po Tai 126 Franklin Street Malone, NY 12953

2 Application to convert part of the dining area to a one bedroom apartment at 255 West Main Street at an estimated cost of $5, Application approved by Building Inspector Mathew Steenberge. Sign Application/Planning Board Miller-Parent, Inc 42 Finney Blvd Malone, NY Application for a 30 x 75 illuminated wall sign to be erected at 42 Finney Blvd was received which did not meet code requirements therefore was sent to the planning board. The planning board met on and the permit was approved by all members. Application then approved by Building Inspector Charles Robert. COMMITTEE REPORTS: Riccio/Dumas - We have a meeting on Thursday with our attorney for the solar project. We are continuing on with our rezoning of the west end of the village. We are in the process of determining Lead Agency Status. Adirondack for Kids There was a grant for $25,000 ($12,500 match from Village) for the West Street Park for improvements. This is a great thing to help spruce up that park and get some new playground equipment. Dumas could we make up something to go in the next water billing to remind the residents about spring and fall pick-up, keeping your sidewalks clean and other important information? We may be able to do a post card or flyer. Hill The Chamber is working with NYS on the historic district in Malone with an official from NYS Parks and Recreation. We are working to be lead agency in this. It has to be done by a certified historical consultant. The NYS Parks and Recreation is working on a grant that would pay for this. NEW BUSINESS: Zombie Properties Discussion Mayor LePine talked with Richard Edwards about this. Hill will follow up with our state representatives. Marshall s Pub and Grill 30-Day Liquor License Notice - Nathan Race represents Rose Marshall and she is looking to get a liquor license. They are requesting we waive the 30-day Notice Period to accommodate an expedited opening for the establishment. The Board was in agreement. Marie Vryhof Request to use Arsenal Green Marie is looking to use the Arsenal Green on August 1, 2015 for a wedding. Upon the motion of Maneely seconded by Hill and unanimously carried to approve the use of the Arsenal Green.

3 Alice Hyde Medical Center 5K Run/Walk Letter received from Douglas DiVello, President and CEO for an event called Color Your Hyde. It will be a 5K Run/Walk On May 2, 2015 to begin and end at the Fairgrounds. They are looking for our support and support from the police station for traffic control. The Board was in agreement. Resolution # Standard Office Space Lease We still have a few records and maps located at 16 Elm Street that we would like to move and the Community Bank has some free space upstairs in our current location. RESOLUTION NO AUTHORIZATION TO ACCEPT STANDARD OFFICE SPACE LEASE AGREEMENT NOW THEREFORE BE IT RESOLVED: The Village Board of s accepts and authorizes the Mayor to sign the Standard Office Space Lease Agreement between the Community Bank NA and the Village of Malone. Motion Made By: Riccio Seconded By: Maneely Approved By Board of s on: February 23, 2015 Resolution # Reject Bid Air Monitoring 73 Rennie Street RESOLUTION NO REJECTION OF BIDS FOR THE ASBESTOS AIR MONITORING OF 73 RENNIE STREET WHEREAS, bids were solicited for the air monitoring of 73 Rennie Street; and WHEREAS, bids were received and opened on February 18, 2015; and WHEREAS, the solicitation of bids did not include a New York State Department of Labor prevailing wage schedule; NOW THEREFORE BE IT RESOLVED: The Village Board hereby rejects all bids for the asbestos air monitoring of 73 Rennie Street and agrees to rebid the project as required. Motion Made By: Maneely Seconded By: Hill Approved By Board of s on: February 23, 2015 Resolution # Reject Bid for Asbestos Abatement and Demo 73 Rennie St RESOLUTION NO REJECTION OF BIDS FOR THE ASBESTOS ABATEMENT AND DEMOLITION OF 73 RENNIE STREET

4 WHEREAS, bids were solicited for the asbestos abatement and demolition of 73 Rennie Street; and WHEREAS, bids were received and opened on February 18, 2015; and WHEREAS, the solicitation of bids did not include a New York State Department of Labor prevailing wage schedule; NOW THEREFORE BE IT RESOLVED: The Village Board hereby rejects all bids for the asbestos abatement and demolition of 73 Rennie Street and agrees to rebid the project as required. Motion Made By: Maneely Seconded By: Dumas Approved By Board of s on: February 23, 2015 Resolution # Authorization to Accept Insurance Proposal the premium has stayed flat, but the amount of property to be insured has increased. RESOLUTION NO AUTHORIZATION TO ACCEPT INSURANCE PROPOSAL NOW THEREFORE BE IT RESOLVED: The Village Board of s authorizes the Mayor to accept the municipal insurance quote of New York Municipal Insurance Reciprocal (NYMIR) at a cost of $86, Motion Made By: Riccio Seconded By: Hill Approved By Board of s on: February 23, 2015 Resolution # Metered Water Fees Adjustment Due to the recent cold snap it was suggested that we help out our metered customers by using a historic average fee if they have to let their water run in order to avoid freeze-ups. METERED WATER CUSTOMERS RESOLUTION NO NOW THEREFORE BE IT RESOLVED: For the first quarter of 2015 (January, February, March) water fees for metered customers, we would like to consider using a historical average fee for those business owners and landlords that have had to leave their water running as part of the recent cold snap. It is a hardship enough to keep the water going to prevent the anticipated costs associated with water freeze ups. Motion Made By: Riccio Seconded By: Maneely Approved By Board of s on: February 23, 2015 TREASURER S REPORT:

5 Approval of Financial Report Period ending January 31, 2015 Upon the motion of Maneely seconded by Riccio and unanimously carried to approve the financial report. Budget Amendments: GENERAL FUND BUDGET AMENDMENT NO Related to the appropriation and/or transfer of funds; WHEREAS, as part of their participation in Franklin County s 2014 Christmas/New Years DWI Program, the Village of Malone Police Department has received reimbursement of Five Hundred Thirty Eight Dollars and Thirty Two Cents ($538.32); and WHEREAS, Franklin County has given the Village of Malone Police Department an additional Six Hundred Forty Three Dollars and Fifty Cents ($643.50) for participating in their 2014 STOP-DWI Program; NOW THEREFORE, BE IT RESOLVED: The Village Board of s amends their General Fund Budget as follows: Increase Revenue Code A Police Services Revenues by $ Increase Appropriation Code No.: A Police OT Wages by $ Increase Revenue Code A Police Services (DWI) Revenues by $ Increase Appropriation Code No.: A Police Equipment by $ Motion Made By: Maneely Seconded By: Hill Approved By Board of s on: February 23, 2015 GENERAL FUND BUDGET AMENDMENT NO Related to the appropriation and/or transfer of funds; NOW THEREFORE, BE IT RESOLVED: The Village Board of s amends their General Fund Budget as follows: $6, From Account No. A599 Appropriated Fund Balance As Follows: $4, To Account No. A Police Equipment & Capital Outlay $2, To Account No. A Police Other Expenses Motion Made By: Dumas

6 Seconded By: Hill Approved By Board of s on: February 23, 2015 GENERAL FUND BUDGET AMENDMENT NO Related to the appropriation and/or transfer of funds; NOW THEREFORE, BE IT RESOLVED: The Village Board of s amends their General Fund Budget as follows: $ From Account No. A Garage Other Expenses As Follows: $ To Account No. A Machinery Other Expenses $ From Account No. A Code Enforcement Other Expenses As Follows: $ To Account No. A Code Enforcement Wages Motion Made By: Maneely Seconded By: Riccio Approved By Board of s on: 2/23/2015 DPW REPORT: Gerald Fisher reported we are dealing with snow and ice and frozen water pipes. Gerald Fisher reported he will be in Albany, March 4. POLICE CHIEF: The roof is leaking at the Police Station. We will have to get some quotes to fix it. Also the parking citation system (a hand held device) will be tied right into the Town of Malone Justice Court. PUBLIC COMMENTS: Tom Schulz had a variety of things to talk about snow removal, street lights, frozen water, dilapidated buildings, LWRP. Matt Boyea was present tonight to publically thank Maneely for helping him get his water going again by working with his contractor. He went above and beyond the call of duty while Matt was on vacation in Florida. EXECUTIVE SESSION: Upon the motion of Maneely seconded by Riccio and unanimously carried to go into executive session for a personnel issue. Upon the motion of Maneely seconded by Dumas and unanimously carried to come out of executive session. Upon the motion of Maneely seconded by Hill and unanimously carried to go back into regular session.

7 ADJOURNMENT: Upon the motion of Maneely seconded by Dumas and unanimously carried to adjourn the meeting at 7:36 PM. Respectfully submitted, Cheryl A. Douglas, Village Clerk