Constitution of the Beta Mu Chapter of Beta Theta Pi Fraternity

Transcription

1 Constitution of the Beta Mu Chapter of Beta Theta Pi Fraternity Proposed: 1/15/2018 Article I Name and Purpose Section 1: The name of the Fraternity chapter shall be the Beta Mu of Beta Theta Pi. Section 2: Its objects shall be the same as those set in the Constitution of Beta Theta Pi especially as applied to Beta Mu under which this chapter operates. It is this chapter s objective to cultivate the development of principled men, according to the standards of Beta Theta Pi, and to uphold the highest standards of the Greek community at Purdue University. Article II Laws Section 1: This chapter of Beta Theta Pi shall be governed by the Constitution and Laws of Beta Theta Pi, a fraternity association organized as a non-profit corporation under the laws of the state of Indiana, and such Constitution and Laws as this chapter shall adopt from time to time. Section 2: This chapter of Beta Theta Pi shall comply at all times with federal, state and local law, the policies of Purdue University regulations established by the Interfraternity Council of Purdue University, and the Code of Beta Theta Pi. Article III Membership Section 1: Membership shall be conferred only upon male students of Purdue University who have met the qualifications set out in Article II in the Code of Beta Theta Pi and Article 1 Section 1 of the Bylaws of the Beta Mu Chapter. Section 2: Responsibilities and Duties All members of Beta Theta Pi have to following responsibilities and duties as members of the fraternity: 1. Obey the Constitution, bylaws and rules of Beta Theta Pi. 2. Follow federal, state and local laws as well as the policies which govern Purdue University. 3. Meet all financial obligations to the Fraternity.

2 4. Participate in the Fraternity experience by attending events and remaining in good standing as outlined in Article 1 Section 1 of the Bylaws. Section 3: Privileges Members that have fulfilled all responsibilities and duties are entitled to the following privileges. 1. Have one (1) vote in all chapter-wide decisions. 2. Participate in all fraternity activities. 3. If or when applicable, live in the Fraternity house. Article IV Business of the Fraternity Section 1: The Beta Mu Chapter will hold a weekly chapter meeting at a regular time and location to conduct its business. This time and location shall be set by the final week of the preceding term. Section 2: Special meetings may be called according to the bylaws of this chapter. Section 3: Robert's Rules of Order shall govern all meetings. Section 4: All meetings are public. The chapter may restrict the meeting to only members of Beta Theta Pi by discretion of the Executive Board or a majority chapter vote. Section 5: A quorum shall consist of two-thirds of members in good standing for the transaction of all business at any regular or special chapter meeting. Section 6: Fraternity business falls under seven (7) general operating areas: 1. Brotherhood 2. Programming 3. Recruitment 4. Education 5. Risk Management 6. Finance 7. Communications Section 7: The chapter will conduct business in each operational area based on the requirements outlined by the General Fraternity and Purdue University. Article V Leadership

3 Section 1: An Executive Board of eight (8) members will serve as leaders and officers. These members are responsible for all operational activities and facilitate the development of a positive chapter culture congruent with the values of Beta Theta Pi. Section 2: The purpose of the Executive Committee is to: 1. Facilitate the strategic vision and sustainable operation of the chapter. 2. Control financial assets. 3. Report at stated times and intervals on the condition of the chapter. 4. Prepare business resulting in orderly and succinct meetings. 5. Determine policy in advance for approval at chapter meetings. 6. Provide in all other ways possible for the business-like administration of chapter affairs and policies. Section 3: The Executive Board will consist of the following officers: 1. President 2. Vice President - Brotherhood 3. Vice President - Programming 4. Vice President - Recruitment 5. Vice President - Education 6. Vice President - Risk Management 7. Vice President - Finance 8. Vice President - Communications Section 4: The Executive Board will meet weekly outside of the regular chapter meeting to conduct business. Executive Board meetings are public unless restricted to members of Beta Theta Pi by vote of the Executive Board. Section 5: All findings and proceedings of the board shall be reported to the chapter and advisors. All actions of the board are subject to a majority vote by the chapter in the case that an action is disputed. The vote will occur at a regularly scheduled meeting with quorum. Section 6: Each Executive Board member is responsible for all business related to the corresponding operational area. The President is responsible for the operation of the Executive Board. Specific duties for each Executive Board members are outlined in Article V Section 2 of the Bylaws. Section 7: Additional officer positions may be appointed by the Executive Board. (A)1. All appointments will stand unless called to a vote by the chapter. (B) 1. All appointments must be approved by a majority vote of the chapter. Section 8: Executive Board members will be selected in accordance with the Bylaws as outlined in Article II.

4 Article VI Committees Section 1: Standing Committees The chapter will maintain the following standing committees to conduct business: 1. Executive Board 2. Brotherhood (Kai) Committee 3. Programming Committee 4. Recruitment Committee 5. Education Committee 6. Risk Management Committee 7. Finance Committee 8. Communications Committee Section 2: Special committees may be created by the Executive Committee or vote of the chapter at any chapter meeting, their terms to be fixed by the appointed authority. Section 3: All committees must be chaired by a member of the Executive Board. The chair will preside over all meetings of the committee and is responsible for keeping minutes of the meeting. Article VII Amendments to the Constitution Section 1: This constitution may be amended at any regular meeting of the chapter by a three-fourths vote of the active members of the chapter present and voting Section 2: Notice of any proposed amendment shall be given at least one week in advance of calling a vote on said amendment Section 3: Any amendment must be consistent with the Constitution and Bylaws of Beta Theta Pi, university policy and all applicable local, state and federal laws. The Bylaws of the Beta Mu Chapter of Beta Theta Pi Fraternity Article I: Membership Section 1: Active Member Expectations

5 A. All fully initiated brothers will be considered active members. B. While all members are responsible for holding one another accountable to these standards, failure to uphold the expectations outlined below will be referred to the Kai Committee and handled accordingly. C. As brothers of Beta Theta Pi, we expect each member to hold themselves to a high standard. Our brotherhood aids the individual, builds the fraternity, and strengthens the host academic institution through lifelong devotion to intellectual excellence, high standards of moral conduct, and responsible citizenship. Expectations of membership for brothers of Beta Theta Pi are all of the following, but not limited to: A. Intellectual Growth a. Maintain a cumulative GPA at or above the all-men s average. b. Attend at least one academic or personal development seminar outside of Beta Theta Pi. c. Take an active role in at least one other student organization and pursue officer positions in those organizations when possible. d. Uphold the highest ethics and integrity in academic work. Cheating, plagiarism and academic dishonesty of any kind are not tolerated. B. Responsible Conduct a. Each member is to role model positive behavior and conduct becoming of a Beta when interacting with all internal and external parties of the fraternity. b. Conduct of each member will be in accordance with all policies set forth by Purdue University, the Beta Theta Pi Risk Management Policy, and all local, state, and federal laws. c. Members are expected to exhibit behavior that demonstrates they can contribute to a safe and responsible social atmosphere. d. Any member consuming alcohol at fraternity functions must be of legal age (as determined by federal law) e. Fighting is not tolerated and any disagreements between brothers must be handled in an orderly fashion. f. Each member is responsible for their guests behavior when attending a social function, athletic event, or Beta sponsored event of any kind. g. Hazing (as defined in the Risk Management policy of Beta Theta Pi) will not be tolerated. h. Alcohol is not allowed on the premises of the house at any time including private rooms even if the member is of legal drinking age. C. Mutual Assistance a. Each member is required to complete at least 20 hours of volunteer community service annually. b. All chapter sponsored volunteer service and philanthropic events require mandatory participation from all members.

6 D. Trust a. Attend all ritual ceremonies and events. b. Members should make every possible effort to attend all chapter events. If a member must miss a chapter event, it is their responsibility to contact the executive officer in charge of the event ahead of time. c. Selected members will serve as a mentor for newly educated members both during and after the pledge period. E. Integrity a. All payments, dues, and outstanding balances must be paid by the dates outlined by the advisory team, Vice President of Finance, and the General Fraternity. b. Alcohol may not be present during any event, discussion, or interaction with potential new members. (Omitted new member class.) Section 3: New Members A. Members that have accepted a bid to join Beta Theta Pi, but have not yet fully initiated as brothers will be considered new members. B. New member status may last no longer than a week into the spring semester, excluding the failure to make the grade cutoff. (Deleted Alcohol will not be present during any event, discussion, or interaction with the New Member Class. ) C. Removal or De-pledging a. Any new member may leave the new member process at any time. b. Any new member who leaves the process after the first 14 days will still be responsible for all financial obligations to the fraternity. c. A new member may be removed by recommendation of the Education Committee, whether coming from a committee vote or a recommendation for removal by at least ten brothers, and approved by two thirds vote of the chapter OR A new member may be removed by recommendation of the Executive Board and approved by two-thirds vote of the chapter. Section 4: Other Membership Statuses A. Financially Inactive Option a. Financially Inactive members do not pay dues and do not participate in any fraternity events or activities for one academic term.

7 b. Members may change their Active status to Financially Inactive for a maximum one term. Any brothers Financially Inactive for more than one term will be considered disaffiliated. B. Disaffiliation a. Active brothers that wish to discontinue their association with Beta Theta Pi may voluntarily leave at any time. b. Disaffiliating brothers must notify the Chapter President, Vice President of Finance, and Vice President of Brotherhood. c. Members that disaffiliate will not be refunded dues and will still be expected to meet any outstanding financial obligations to the fraternity. Section 2: Member Selection A. Membership selection shall not, in any way, be affected by race, color, creed, religion, age, disability, ethnic background, sexual orientation or national origin. B. The following guidelines will be used to select new members of Beta Theta Pi. (The specific Membership Selection Procedure may be found in Beta Theta Pi - Beta Mu Chapter s Operating Procedures.) Article II: Meetings Section 1: Meeting Procedures A. Weekly chapter meetings will be held at a set time to be established no later than the final weekly meeting of the preceding term. B. Special meetings of the chapter may be called with two hours advance notice by: 1. The chapter president 2. The chapter executive board 3. The chapter advisors team 4. Written petition of 50% of the brothers C. Motions made at a chapter meeting may not be voted upon until a subsequent meeting. However, if two-thirds of the active members present and voting deem it necessary, this provision may be set aside and the motion considered immediately. Section 2: Voting A. All present active members have one vote. B. Unless otherwise stated, a hand vote will be used. C. The Vice President Communications will count and record all hand votes in the minutes. Section 3: Attendance Policy

8 A. Attendance will be taken at chapter meetings by the Vice President Communications. a. If absent, members must submit their reasons for missing the meeting to the Vice President Communications. This submission must be made no later than 24 hours in advance of the meeting. b. Members may not have more than 3 excused absences per term or 2 consecutive meetings without special permission from the VP Communications. c. Members who violate this policy will be subject to either, i. An increasing fine for each further absence, OR ii. A loss of social priveleges for the week of the absence. Article III: Self-Governance Section 1: Kai Committee A. The Kai Committee shall be chaired by the Vice President -- Brotherhood and includes seven voting members: The Vice President of Brotherhood and at least one slated delegate representing each pledge class. Members of the executive board other than the Vice President Brotherhood are ineligible for Kai Committee membership. B. The Vice President of Brotherhood will appoint a Kai Chair and will be approved by three-fifths of the chapter. C. The Vice President of Brotherhood and Kai Chair will then pick a slate to submit to the chapter to be approved by a two-thirds chapter vote. D. The Kai Committee is responsible for adjudicating all breaches of membership expectations and may take the measures necessary and proper to do so. E. The Kai Committee will meet to review any referrals and coordinate brotherhood events and activities. Section 2: Accountability Proceedings A. Case Recommendation and Referral a. Should a member s action violate membership expectations, any member may submit a statement describing the action that has occurred to any member of the Kai Committee. b. The submittal should have a date, time, place, description of the problem, and list of all people involved. c. If there is an opportunity to resolve a situation informally, this should be explored first before moving further. d. The Vice President Brotherhood reserves the right to dismiss any case recommendation or referral that does not constitute a significant breach in membership expectations. e. If a member or members violations are clearly apparent, the Kai Committee may take action without a written case recommendation.

9 B. Initial Meeting a. The Vice President Brotherhood will meet with the accused members in each case and create a summary of facts. b. Should the accused accept the facts as summarized, he will then be subject to sanctions determined by the Kai Committee and the matter will be considered resolved. c. Should the accused dispute the facts as summarized and wish to provide a different account, a hearing will be held to resolve the case. C. Kai Committee Hearing a. The Kai Committee will review the referral and hear testimony from both parties. b. The committee formulates and recommends courses of action to take in accordance with the severity of the action. These sanctions will be mandated in accordance with the chapter-approved Kai Committee guidelines. c. Members may appeal their sanctions at the next regular chapter meeting. If the chapter agrees by a three-fourths vote that the sanctions are inappropriate then new sanctions will be determined at the next Kai Committee meeting. D. Violations & Sanctions a. Class A possession and/or use of any illegal drug within the house committing a felony reckless endangerment of any person b. Class A Sanction: Automatic expulsion from membership (pending Trial by Chapter). If expulsion from membership is not passed by chapter, Kai Committee will apply B class sanctions. c. Class B DUI Violation Failure to fulfill assigned risk management duty Possession and/or consumption of alcohol within the house Destruction of property Financial delinquency Any action defacing the name of Beta Theta Pi Failure to fulfill assigned responsibilities Violation of any aspect of the Risk Management Policy of Beta Theta Pi. d. Class B Sanctions (to be chosen and enforced at the discretion of the Kai Committee): Loss of social privileges, duration to be determined by the Kai Committee Removal from office

10 Recommended counseling Additional night of sober brother duty Assessment of fees related to damage caused For alcohol possession/consumption, $100 fine for the brother responsible. Any other sanctions found appropriate that relate to community service, service to the Chapter, or personal growth on the part of the brother in violation (length of project to be determined by the committee) e. Class C Violations: Any accidental property damage personal injury Conduct in bad taste and unbecoming of a Beta f. Class C Sanctions: Formal apology Any repairs required Additional fees E. Failure to fulfill any assigned sanctions will result in the assignment of more sanctions from the next highest class level by the Kai Committee. F. The Kai Committee reserves the right to apply the above sanctions on a case-by-case basis based on the severity of the offense. Section X: Social Probation System A. Members on Social Probation are unable to attend Greek events, and all chapter-sponsored events with the exception of service and dry brotherhood events. 1. Members and pledges will be placed on social probation, under the discretion of Kai, for the following reasons: 1. Behind on weekly assigned study hours 1. Scholarship chair assigns and keeps track of study hours 2. Behind on required community service hours 1. Hours are checked halfway through the semester. Social Probation is removed once hours are complete. 3. On Academic Probation levels 2 and 3 4. Sanctioned Social Probation by the Kai Committee 2. This list will be enforced by the VP Risk Management and VP Brotherhood who will refer violators to the Kai Committee for sanctions 3. Sanctions for violating social probation include, but are not limited to, suspension of membership from chapter. Section XX: Academic Assistance Plan A. All members are expected to maintain a Grade Point Average (GPA) at or above a 2.85 Grade Point Average.

11 B. The President, the Vice President of Brotherhood, and the Chapter Advisor will receive a grade report for each member following every term. C. Terms of Academic Standing: a. Good Standing: At or above b. Probation 1: Above a 2.5 but below c. Probation 2: Above a 2.0 but below a 2.5 d. Probation 3: Below a 2.0 D. Academic Probation Status a. Members on academic probation must meet with the Vice- President Brotherhood and Scholarship Chair each month to review his academic standing and address any concerns. b. Members on academic probation for more than one term are subject to sanctions by the Kai Committee. These include, but are not limited to: i. Probation 1: 1. Required study hours that must be signed by a professor, TA, or SI leader. ii. Probation 2: 1. Required study hours that must be signed by a professor, TA, or SI leader. 2. Social Probation 3. Ineligibility to serve on the executive board iii. Probation 3: 1. Suspension of Membership from the chapter iv. Being on Probation 1 for two semesters in a row results in being placed on Probation 2. v. Being on Probation levels 2 or 3 for two consecutive semesters results in a referral to Trial by Chapter from the Kai Committee. F. Study Hours and Grade Checks i) The sanctioned member will be responsible for submitting their study hours to the scholarship chair every week. Assigned hours may be adjusted by the Scholarship chair based on good or bad performance. Article IV: Finances Section 1: Billing & Dues A. All members will receive and pay General Fraternity fees, local dues, and other fines via Billhighway. B. Fines will be readjusted for inflation, using the monthly CPI calculated by the Federal Reserve of St. Louis, every four years, using August 2017 as the starting time.

12 C. Active member bills will be distributed no later than the second week of classes each term. D. New member bills will be distributed on or before the first pledge class meeting or pledge induction, whichever is first. E. All members have two weeks to pay the bill in full or make the first payment on a payment plan. F. All members are eligible for a payment plan. A member must request to be on a payment plan before receiving his bill. Requests for payment plans will not be accommodated after bills are sent. G. The Vice President Finance will automatically refer any member delinquent on his dues, fees or other fines to the Kai Committee. Section 2: Budget A. The Vice President Finance will create a budget in collaboration with the Finance Committee. B. The chapter must have an approved budget for each term no later than the final weekly meeting of the preceding term. Section 3: Spending A. All bills shall be paid by check or Billhighway card. B. All transactions must be approved by the Vice President of Finance and the President. C. All funding requests must submitted to the Vice President of Finance in a timely manner for approval. The Vice President of Finance has the right to reject a funding request at his discretion. D. All transactions over $2,000 must be approved by the Housing Board. E. All transactions above $1000 will be informed to the chapter prior to making the purchase. Members will be given time till the next executive board meeting to refute the transaction with well thought out reasons and to be proposed at the said meeting. Article V: Officers Section 1: Officer Elections and Appointments A. Chapter officers will be elected the first meeting in November. B. Nominations for officers will be solicited no later than 2 weeks in advance of the meeting for which elections are scheduled. C. The current executive board and advisory team will ensure the eligibility of all nominees to hold executive office. Ineligible brothers may not hold office. D. Voting shall be done by a secret ballot for each office. E. A two-thirds majority of active, voting members present is required for election. F. Positions will be elected in the following order. Unelected nominees are eligible for subsequently elected positions. 1. President 2. Vice President - Brotherhood

13 3. Vice President - Programming 4. Vice President - Recruitment 5. Vice President - Education 6. Vice President - Risk Management 7. Vice President - Finance 8. Vice President - Communications G. Any vacant Executive Board positions will be filled by special election. 1. In the case of an executive officer being removed for grades over the summer, an interim may be selected by agreement of the executive committee and advisors until the chapter can hold a vote. H. Other officers will be 1. appointed by the President and approved by a majority vote 2. appointed the executive board and approved by a majority vote. 3. elected by majority vote. I. Other officers include, but are not limited to, Sergeant-at-Arms, House Manager, Kitchen Manager, and IFC Representative. Section 2: Officer Positions Descriptions A. All officers will perform their respective duties and responsibilities as set forth below. B. All Executive Board members will: 1. Attend the Keystone Regional Leadership Conference each year 2. Attend weekly business meetings of the Executive Board and Chapter 3. Communicate with his respective advisor C. President 1. Coordinate the activities of the different committees and chairmen to facilitate the smooth running of the fraternity and to ensure that each is properly doing his job to the fullest. 2. Act as the chapter's official delegate to the General Convention. 3. Call and preside over chapter meetings. 4. Call and preside over Executive Board meetings. 5. Appoint or nominate for election such individuals or committees as he deems necessary to assist him in carrying out chapter functions and policies. The power of appointment and the power of dismissal are concurrent. 6. Represent Beta Theta Pi at inter-fraternity meetings, functions, activities, and any other occasions requiring a representative of the chapter. 7. Act as primary liaison between the chapter and its advisors. 8. Organize the review of the chapter bylaws at least once during his term. 9. Plan and execute an Executive Board transition workshop at the conclusion of his term. 10. Attend all chapter/area alumni meetings and house corporation meetings. D. Vice President Brotherhood 1. Account for all ritual equipment and keep track all Beta memorabilia.

14 2. Ensure that all songs and parts are known for all rituals. 3. Ensure that all rituals are performed with dignity and in correlation with all General Fraternity, IFC, and state policies. 4. Schedule ritual rehearsals prior to all performances. 5. Provide brotherhood development programs including a retreat and an "Eye of Wooglin" once a term. 6. Properly stored, secure, and cared for all ritual equipment. 7. Promote self-governance by holding members accountable to membership standards. 8. Manage the academic assistance plan. 9. Promote scholarship opportunities offered through various sources. 10. Work with the President to recognize members at chapter meetings who exemplify Beta s core values in and out of the classroom. E. Vice President Programming 1. Act as President in case of temporary absence. 2. Schedule and organize all chapter social activities. 3. Plan and organize details pertaining to chapter social functions. 4. Register all chapter social functions as necessary. 5. Enforce all General Fraternity Risk Management Policies and campus regulations during chapter social functions. 6. Inform all active members and new members of events through an operating calendar 7. Organize at least one alcohol-free social event each semester. 8. Oversee all sanctioned chapter athletic events and coordinate the chapter s involvement in as many intramural activities as possible. 9. Organize one service and one philanthropy event each term (100% chapter attendance). 10. Coordinate participation in of any other campus, all Greek, or chapter philanthropy events. 11. Organize the Fraternal Milestones Ceremony when necessary. 12. Keep record of community service hours performed by each member and report those records accordingly. F. Vice President Recruitment 1. File all recruitment recommendations in the form of correspondence from alumni. 2. Solicit referrals from sororities and other campus organizations. 3. Maintain an active list of all potential new members the chapter may be interested in using the tracker. 4. Oversee all recruitment related activities. 5. Educate all active members of acceptable recruitment practices. 6. Ensure that all recruitment events (formal and informal) are alcohol-free. 7. Be familiar with the institution and Inter-fraternity Council recruitment regulations.

15 8. Develop and present a recruitment calendar of events. 9. Promote the involvement of brothers in campus leadership positions. 10. Conduct the Men of Principle Scholarship annually and submit necessary paperwork to the Administrative Office when applicable. 11. Lead recruitment workshops. 12. Supervise the values-based membership selection process. G. Vice President Education 1. Educate newly initiated members on the objects, emblems, and insignia following the formal initiation ceremony. 2. Carry out all correspondence concerning initiates or new members as required by the university. 3. Conduct the new member education program within all General Fraternity, campus, and state guidelines. 4. Present the new member program for approval by the Positive Pledge Education Assessment, the Fraternity & Sorority Life Office, Chapter Counselor, and Education Advisor. 5. Schedule and preside over all new member meetings 6. Ensure that all new members attend the appropriate new member sessions. 7. Responsible for the education of new members in Beta lore and music. 8. Responsible for the overall operation of the new member program 9. Submit rosters of all new members to the General Fraternity and Fraternity and Sorority Life Office. 10. Responsible for the scheduling of all rituals and ceremonies in coordination with the Vice President Brotherhood. 11. Strive to have least 90% of men formally pledged are initiated. H. Vice President Risk Management 1. Ensure that risk management policies is implemented at all events. 2. Present risk management programming to the at least once a month. 3. Submit all required risk management documentation to the Administrative Office. 4. Submit all required risk management documentation to Purdue University. 5. Develop a Crisis Management Plan. 6. Organize an alcohol awareness program each year and make an effort to partner with other Greek organizations to give presentations on drug abuse, sexual harassment and hazing, and alcohol awareness. 7. Monitor and address all fire, health, and safety issues regarding member housing (if applicable). 8. Appoint the necessary number of social monitors, door monitors, and designated drivers for each social function when applicable. 9. To be responsible for the overall cleanliness of the chapter house. 10. Schedule an annual fire/insurance inspection of chapter property. 11. Keep an up to date list of needed chapter repairs along with estimates of cost.

16 I. Vice President Finance 1. Prepare the chapter's financial budget in conjunction with financial advisor. 2. Issue bills and collect payments. 3. Pay all bills promptly. 4. Keep all financial records in good working order. 5. Submit the names of members delinquent on any bills to the Kai Committee. 6. Monitor and control each officer's use of his portion of the budget. 7. Ensure that the chapter has an excellent financial rating from the Assistant General Treasurer of Beta Theta Pi. J. Vice President Communications 1. Keep all chapter historic files in working order. 2. Take pictures at chapter events. 3. To maintain a list of local media sources (television, newspaper, radio). 4. Invite faculty/administrators to functions as appropriate. 5. Maintain proper correspondence etiquette with sororities, administration, alumni, and chapter friends. 6. Send annual reports/correspondence to the Administrative Office (online reporting). This includes all applications, photos, letters of recommendation, and copies of alumni newsletters. 7. Send articles to the Administrative Office when due, along with photographs when appropriate. 8. Initiate and answer general chapter correspondence which is not specifically concerned with another chapter office. 9. Send shingle orders, notice of admission, pledge cards, and initiation forms to the Administrative Office within one week after pledging or initiation. 10. Make sure that all necessary order blanks and chapter stationary are on hand. 11. Organize the fraternity composite (or group photograph). 12. Send general correspondence to parents and other guests for pledging, initiation ceremonies, and banquets. 13. Compile and distribute seasonal newsletters. 14. Maintain the website and social media accounts. 15. Record the minutes of regular and special chapter meetings and entering them in the official minute book of the chapter and posting them online through google docs. 16. Take and record roll at all regular and special chapter meetings and entering them into the official minute book of the chapter. 17. Keep the official Roll Book of the Beta Mu Chapter of Beta Theta Pi and ensuring that each member completes his information directly after initiation. 18. Plan and implement at least four alumni events per year and recognize one outstanding alumnus each year. 19. Keep an updated mailing list of all local Beta alumni. 20. Contact all alumni to inform them of the chapter's status and of any events that will be held in their honor.

17 Article VI: Committees Section 1: Committee Guidelines A. Each committee will be appointed by the executive board with the exception of the Kai Committee and the Membership Selection Representatives on the Recruitment Committee. B. Each committee will meet once a week at a predetermined day, time and location. Section 2: Brotherhood (Kai) Committee A. Adjudicate violations of membership expectations. B. Recognize outstanding brothers through weekly and annual awards. C. Implement the Academic Assistance Plan Section 3: Programming Committee D. Schedule and organize see activities, social activities, community service, philanthropic activities, and any other special events. E. Organize participation in community-wide competitions such as Greek Week. Section 4: Recruitment Committee F. Maintain the recruitment names list of all potential new members and referrals G. Acknowledging and following up regarding the status of and outcome of all referrals H. Overseeing all recruitment related activities and promoting effective recruitment practices I. Developing and distributing a recruitment calendar for members J. Conducting the Men of Principle Scholarship program annually K. Supervising the values-based membership selection process. Section 5: Education Committee A. Pledging periods should last eight weeks. The length of the program shall last no longer than eight weeks and be in compliance with campus regulations. B. Conducting the new member education program within all fraternity, campus, and state guidelines C. Organizing annual chapter-wide education regarding critical operational topics D. Implementing the chapter s individual member development program including promoting attendance at local and General Fraternity development programs. Section 6: Risk Management Committee A. Ensuring Beta Theta Pi s Risk Management Policy and University Risk Management Policy is implemented at all events B. Maintain and educate members on the crisis management policy

18 C. Monitoring and addressing all fire, health, and safety issues regarding member housing D. Proactively addressing the issue of substance abuse through education or intervention. E. If university and General Fraternity policy conflict the chapter should follow the stricter of the two documents. Section 7: Finance Committee A. Preparing the annual budget and managing budget adherence B. Issuing bills to members and collecting all fees C. Paying all housing, local vendor, and General Fraternity bills promptly D. Maintaining complete financial records for the chapter E. Supervising any fundraising efforts of the chapter F. Overseeing housing operations including repair and cleaning costs Section 8: Communications Committee A. All members will attend regularly scheduled meetings and provide the chapter President and/or the Vice President of Communications with conflicting dates. B. All members will be responsible for completing all missed information/material covered by the chapter members. C. Our goal as a chapter is submit all membership and outline reporting to the General Fraternity within the established timeframe. D. Our goal as a chapter is to publish at least 3 issues of an alumni newsletter each year and submit copies to the Administrative Office. E. Our goal as a chapter is to complete end of the year reporting and award applications which include photos, press releases, and letters of recommendation. Article VII: Amendments Section 1: From time to time, the campus attitude or the attitude of the chapter may require that certain miscellaneous policies be adopted and/or revised. In the case that a new policy is necessary, a proposal may be devised and voted on by active members present and voting. A policy will require a two-thirds vote to pass. Any amendments will require a three-fourths vote to amend. Any such policies are strictly protected by these bylaws and may be enforced by the Kai Committee.