CONSTITUTION AND BYLAWS INTERFRATERNITY COUNCIL OF OREGON STATE UNIVERSITY. Last Revised October 2013

Transcription

1 CONSTITUTION AND BYLAWS INTERFRATERNITY COUNCIL OF OREGON STATE UNIVERSITY Last Revised October 2013

2 TABLE OF CONTENTS Preamble Preamble 3Constitution Constitution 3Article I - Name Article I - Name 3Article II - Scope of Authority Authority 3Article III - Membership Article III - Membership 4Article IV - Officers Article IV - Officers 6Article V - Vacancies Article V - Vacancies 11Article VI Meetings 12Article VII - Amendments Article VII - Amendments 13Amendment I - Dues Amendment I - Dues 14Amendment II - Chapter Membership Process - Chapter Membership Process 17Amendment III Committees 19Amendment IV Offenses 28Amendment V - General Policies mendment V - General Policies 30Amendment VII Grade Requirements... 31See Appendices A-H CONSTITUTION AND BYLAWS INTERFRATERNITY COUNCIL OF OREGON STATE UNIVERSITY Last Revised May 2007!2

3 PREAMBLE We, the fraternities of Oregon State University, recognizing our obligation to the University, have primary responsibility to the fraternity community and its overall welfare. In addition, we also, as an Interfraternity Council, have a service obligation to member fraternities. With the following as guidelines, the Interfraternity Council of Oregon State University does hereby adopt the following Constitution and Bylaws. CONSTITUTION Article I Name The name of the association of fraternities under this constitution shall be the Interfraternity Council of Oregon State University. The organization can alternately be officially referred to as I.F.C. Article II Scope of Authority The scope of authority for the Interfraternity Council shall be legislative, judicial, administrative, educational and advisory. By virtue of authority vested in it by this Constitution, the Council shall have the power to regulate all matters of interfraternity interest, except those that are of institutional policy; wherein the Interfraternity Council is free to make recommendations to the University, public officials, or judiciary bodies. Authority for the Interfraternity Council is derived, first, through the acceptance of its member chapters to adhere to the rules and regulations set forth by the Interfraternity Council, and, second, through recognition by the Student Activities Committee, which is responsible to the Vice Provost for Student Affairs, Dr. Larry Roper. Article III Membership!3

4 Section 1. Interest Groups. The initial stage of fraternity development at Oregon State University may be the formation of an interest group, which will be governed by the following standards: A. Rights. Interest groups are entitled to the following interfraternity rights and privileges: See Appendix B: Expansion Guidelines. B. Responsibilities. In order to establish eligibility for the above rights, interest groups must satisfy arguments as outlined in Appendix B: Expansion Guidelines. C. Establishment Procedures. The steps required to establish an interest group are outlined in Appendix B: Expansion Guidelines. Section 2. Colonies. The second stage of fraternity development at Oregon State University may involve the creation of a colony, which will be governed by the following standards: A. Rights. Colonies are entitled to colony rights and privileges provided by the Interfraternity Council as detailed in Appendix B: Expansion Guidelines. B. Responsibilities. Colonies are obligated to colonial responsibilities required by the Interfraternity Council detailed in Appendix B: Expansion Guidelines. C. Establishment Procedures. In order to establish eligibility for the above rights, colonies must fulfill the requirements detailed in Appendix B: Expansion Guidelines. Section 3. Recognized Membership. The third stage of fraternity development at Oregon State University is recognized membership. Recognized Interfraternity Council members shall be governed by the following standards: A. Rights. Recognized members are entitled to all rights and privileges provided by the Interfraternity Council. These include all programs, activities, services, the power to vote and be recognized in Interfraternity Council meetings, and the opportunity to have initiated members serve on IFC committees and as IFC executive officers. B. Responsibilities. Recognized members are obligated to membership responsibilities required by the Interfraternity Council detailed in Appendix B: Expansion Guidelines.!4

5 C. Establishment Procedures. In order to establish eligibility for IFC rights, recognized members must fulfill the requirements detailed in Appendix B: Expansion Guidelines. D. IFC recognized unhoused chapters shall have the same rights and responsibilities as those chapters that are housed. In addition, unhoused chapters will be held to the same standards as all IFC recognized chapters. Section 4. Non-IFC Recognized Fraternities. A non-ifc recognized fraternity is a welcome asset to the IFC. Attendance at meetings is welcomed but not mandatory. The title of non-ifc recognized fraternities does not apply to honorary fraternities. Non-IFC recognized fraternities will be considered with the following: A. Rights. Non-IFC recognized fraternities may participate in IFC programs, activities, and attend meetings, at the discretion of the IFC executive committee, or the council delegation, but they do not have a vote or a right to be recognized at meetings. B. Responsibilities. Non-IFC recognized fraternities are not obligated to the bylaws and constitution of IFC and are not subject to judicial review. C. Per man assessments and pledge fees do not apply to these fraternities. D. Non-IFC recognized fraternities may join IFC if invited and are approved by a 2/3 majority vote of the Council. Once officially recognized by the IFC, these chapters will be required to follow the bylaws and constitution of the IFC.!5

6 Article IV Officers Section 1. Composition. The executive committee shall be made up of 9 executive officers that are elected by the IFC. The President has no voting privileges except for in the case of a tie. A. The voting officers of the IFC Executive Committee are: 1. Vice-President Judicial 2. Vice-President Standards and Regulations 3. Vice-President Education 4. Vice-President of Recruitment Marketing 5. Vice-President of Recruitment Programming 6. Executive Secretary 7. Vice-President Community Service 8. Vice-President Scholarship 9. Treasurer 10. Vice-President Public Relations/Diversity Affairs B. The non-voting, except in the event of a tie, officer of the IFC Executive Committee is: 1. The President!6

7 C. The non-voting officer of the IFC Executive Committee is: 1. President Sections 2. Office Descriptions. The General Officer descriptions are as follows: 1. President a. Duties include: i. Facilitate IFC and Executive Council Meetings ii. Maintain relationships with the Corvallis community and the faculty and staff of the University iii. Meet with the Coordinator for Greek Life at least biweekly iv. Manage relationships between IFC chapters, other Greek organizations and campus groups 1. Vice-President Judicial: a. The IFC VP of Judicial shall organize and conduct judicial hearings based on all sanctions that have been submitted by the IFC VP of Regulations. Duties are as follows: i. Organize a Judicial committee of 12 members from IFC chapters in good standing ii. Facilitate judicial hearings 1. Vice-President of Standards and Regulations a. Duties include: i. Enforce all regulations pertinent to the IFC in a non-biased manner ii. Report infractions to the VP Judicial iii. Inform chapters of regulation obligation iv. Advise risk management for chapters 1. Vice-President of Education a. Duties include: i. Coordinate all IFC Educational Programming. Mandatory programming includes matriculation, sexual assault awareness, hazing prevention, and alcohol awareness. ii. Coordinate the annual IFC and Pahellenic awards banquet. iii. Manage programming budget and awards banquet budget. 1. Vice President of Recruitment Marketing a. Duties include:!7

8 i. Acquire and distribute the ATD list to IFC member fraternities in a timely manner. ii. Acquire and distribute the Greek Interest List iii. Execute a coordinated marketing campaign to advertise Greek Life to incoming and current OSU students. iv. Manage the recruitment marketing functions of the IFC website in conjunction with VP Public Relations v. Field questions from non-greek students and parents considering fraternity recruitment. vi. Coordinates Greek recruitment efforts with PanHellenic counterpart and IFC VP Recruitment Programming. 1. Vice-President of Recruitment Programming a. Duties include: i. Consult with PanHellenic to arrange the formal recruitment period ii. Distribute recruitment materials to individual chapter recruitment chairmen iii. Track formal recruitment statistics to determine the effectiveness of the marketing campaign iv. Be available during summer START sessions 1. Executive Secretary a. Duties include: i. Take roll call at all council meetings ii. Record and distribute minutes at all exec and council meetings iii. Plan and coordinate Greek Week iv. Create a directory for all chapter executive positions v. Run and maintain the IFC president s and exec council list serves 1. Vice-President of Community Service a. Duties Include: i. Inform IFC Chapters of philanthropic events from Greek Life, the campus, and the community. ii. Encourage IFC chapters to participate in community service activities. iii. Pool resources for IFC chapters/ifc to have access to different groups in the community that have service opportunities.!8

9 iv. Increase the awareness of the philanthropic efforts to surrounding community on behalf of the Greek Community at Oregon State University. 1. Vice-President of Scholarship a. Duties include: i. Monitor the grades and reported numbers of all the IFC chapters and their compliance with the IFC bylaws. ii. Establish the community goal and update the community on the status of those goals. iii. Work with VP Education to provide community with scholarship programming. iv. Provide the community with access to/info about scholarship resources. v. Manage the IFC scholarship incentive program. vi. Manage the IFC Man of the Year and Underclassman of the Year scholarships given at the IFC and Panhellenic Awards Banquet. vii.implement the IFC faculty recognition program 1. Treasurer a. This office is one of trust, for in it is confided the material welfare of the IFC. b. Duties: i. You must at all times exemplify the highest standards of integrity in maintaining the material property, funds, and the financial records entrusted to your care. ii. administer, faithfully and impartially, the financial affairs of the IFC iii.insist upon each member chapter fulfilling its individual obligations promptly iv. preserve the IFC assets in the development of long-range stability 11. Vice-President of Public Relations/Diversity Affairs a. Duties: i. Act as a liaison for IFC when corresponding with outside entities ii. Promote communication skills, relationship management and branding to IFC chapters iii. Distribute a newsletter detailing the happening in the Greek community!9

10 Section 3. Eligibility. The eligibility requirements for pursuing an executive officer are as follows: A. Pursuit Requirements. In order to be eligible to pursue any IFC Office, either elected or appointed, an individual must meet the following criteria: 1. Have earned at least 6 hours credit in his most recently completed term at OSU. 2. Be currently registered for at least 6 hours at OSU. 3. Not be on disciplinary probation at the University. 4. Not be on academic warning or probation from the University. 5. Have a minimum cumulative GPA of Not be the Chapter President of his affiliated chapter due to conflict of interest. 7. Meet the following additional criteria if pursuing an elected position: a. There will be allowed a maximum of two members that serve on the IFC Executive Board who are from the same Fraternity Chapter; with the exception that both of them can not hold the V.P. of Regulations and V.P. of Judicial at the same time in order to counter bias. b. If for any reason an executive office is vacated, the IFC President, at his discretion, is responsible for filling the office, either by holding a special election or by appointing a new officer. c. An appointed officer may be a member of the same fraternity as an elected officer. 8. Be an initiated member in good standing of a member fraternity of the Interfraternity Council of Oregon State University, which also must be in good standing with the Council. B. Maintenance Requirements. It is expected that an executive officer continue to meet the eligibility requirements described above until his term is completed. However, said officer may not be removed from office unless the IFC passes a motion of removal by a 2/3 vote. Section 4. Elections Procedures. The procedures for the election of IFC officers shall be composed of two different types: procedures for elected offices and procedures for appointed offices.!10

11 A. Elections. The nine elected IFC offices shall be filled in the following manner: 9. Elections will take place during the fifth IFC meeting of fall quarter. 10. Anyone who wishes to run for an elected position has to have turned in an application and must be nominated by a member of the council before he is eligible to run. 11. The deadline for turning in applications and the date which nominations must take place will be determined by the IFC President. 12. To be elected, a candidate must receive a majority of the votes cast by way of ballot with abstentions counting toward the total vote. 13. If a candidate is not elected to the position that he was nominated, he may run for another position if he so desires, provided that he is nominated again. Section 5. Term of Office. The term of office for each voting IFC Officer shall be one calendar year, beginning winter term and ending at the end of fall term. The past President shall sit for an additional, unpaid, term as a non-voting member in an advising roll to the president. Article V Vacancies Section 1. Types. Two types of vacancies can be created in the IFC Executive Committee. These are: A. Resignations. All officer resignations must be submitted in writing to the IFC President. B. Recalls. All officer recalls will be governed by the following rules:!11

12 1. Elected officers shall not be subject to recall until eight (8) weeks after their election. 2. Recall procedures may be initiated by petition of not less than twenty (20) percent of the members of the Council. 3. A recall hearing will be held in those cases where the required 20% is met. A representative from those chapters who petitioned for recall will address the IFC and the officer being recalled will rebuttal. A vote of 2/3 from the IFC to recall is required to remove the officer. Section 2. Succession. Upon vacancy of an IFC Executive office, the following progression will occur with respect to each of the offices: A. President. Should the position of the IFC President become vacant for any reason, the Judicial Vice-President shall assume the vacated position on an interim basis until a special election can be held. The Council would then vote to approve an appropriate replacement, but only someone who is currently an IFC executive officer, or has been at some point, is eligible to run. B. Other Positions. Any current IFC representative is eligible to run for other vacated elected positions. The vacated office should be filled as soon as an adequate replacement can be found, and that replacement will be selected at the discretion of the IFC President. Section 3. Term of Office. The term of office for those elected or appointed to fill vacancies of the Executive Council shall be until the next scheduled election or appointment of the vacated position. Article VI Meetings Section 1. Scheduling. Meetings shall be scheduled on a regular bi-weekly basis, with a minimum of four meetings per term. With the exception of fall term, which must have 5 meetings to meet the requirements for holding elections. Additional meetings may be scheduled at the discretion of the IFC President.!12

13 Section 2. Requirements. In order for regular business to proceed, IFC meetings must meet the following criteria: A. A quorum must be present, which shall consist of at least one representative from sixty six percent (66%) of the member fraternities of the Council. If sixty six percent of the member fraternities are not represented, the officers may still elect to give officer reports. B. The IFC Executive Secretary, or his designated replacement, must be on hand to officially record the business of the meeting, and take roll of which chapters are present. C. Only one vote shall be accorded to each member fraternity. Section 3. Attendance. Each chapter must have one (1) delegate present at all IFC meetings. The delegate must be either the chapter president, or the designated representative. The designated representative must have been associated with the chapter he is representing for a minimum period of no less than three academic terms (summer terms are not to be used to meet the three term requirement). The designated representative may forego the term requirement if joined by his President at each meeting. In addition, all members of the fraternity community are welcome to attend unless the IFC President has specifically designated the meeting as a closed session. A. Failure to attend a regular IFC delegation meeting will result in a $50.00 fine to the chapter, for each absence. B. Failure to attend two meetings in the same academic term will result in a loss of the right to vote at IFC delegation meetings for the remainder of the academic term or 3 weeks in which class is in session, whichever is longer. The chapter will also receive all fines required by Section 3A above. C. Failure to attend 4 regular IFC meetings within 2 academic terms will result in a loss of voting privileges at IFC delegation meetings for no less than 2 academic terms, (22 academic weeks), starting on the day of the 4 th absence. The chapter will also receive all fines required by Section 3A above. D. Failure to attend 6 regular IFC delegation meetings within 1 academic year (3 academic terms), will result in a loss of voting privileges for no less than 365 days, a loss of rights to participate on IFC committees, a loss of rights to have a member on the IFC executive committee, an automatic Judiciary hearing, and the chapter will also receive all fines required by Section 3A above. Section 4. Procedural Authority. All official procedure of IFC meetings shall follow Robert s Rules of Order, newly revised. Section 5. The IFC is a deliberative assembly. Members of the Executive Committee shall have no voting power during meetings of the Council, and cannot serve as!13

14 representatives of their chapter in the case of absence of the regular IFC representative from their chapter. Article VII Amendments Amendments to this constitution may be proposed in writing at any IFC meeting by any fraternity member. The vote will be held at the same meeting that the amendment is proposed, unless otherwise requested by anybody on the Council. A vote which constitutes two-thirds (2/3) of the eligible chapters of the IFC who are present and voting shall be necessary for adoption. Amendment I Finances!14

15 Section 1. Charges. Dues will be collected each term for men affiliated with the chapter. The charges shall be: A. Pledges or Associate Members at $9.00 per man per term. B. Members at $9.00 per man per term. C. Dues will be based on the number of members the Office of Greek Life has on record for that chapter at the time the dues are assessed. Section 2. Controls. All dues are payable within thirty (30) days of billing. Results of failure to pay, unless arrangements are made with the IFC Treasurer, within: A. Thirty (30) days shall result in Operational Probation of the delinquent member fraternity, and will include the closing of the chapter box in the Greek Life Office. B. Sixty (60) days shall result in Operational Suspension of the delinquent member fraternity, and will include loss of IFC privileges, including, but not limited to, voting rights, Greek Week participation, IFC Sing participation, and inclusion in scholarship listings. The chapter s general fraternity headquarters will also be notified of this status and delinquency. C. Ninety (90) days shall result in IFC expulsion of the delinquent member fraternity, and subsequently loss of all IFC recognition and privileges. The chapter s general fraternity will be notified of this expulsion. D. The IFC Judicial Vice-President and the IFC Judicial committee reserves the right to call a judicial hearing for the delinquent chapter if they choose for conduct unbecoming (Article VII, Amendment 3, Section 3B, #5). Section 3. Spending. The IFC Treasurer will submit a budget to the IFC delegates no later than the end of the Winter Term that he takes office. This budget, pending approval from the delegates, shall serve as an outline of income and expenditures for the year. E. The Treasurer of the Inter Fraternity Council, being charged with the financial well being of the organization, shall have the authority to spend up to $500 dollars on individual expenditures, as needed, for the day to day functioning of the council. The treasurer will also be authorized to spend any amounts that were previously approved in the annual budget. Additionally, the treasurer should aim to provide monthly fiscal reports.!15

16 !16 F. The Executive Officer team will have the power to approve expenditures of up to $2,000 dollars for any projects that they see fit. Any projects approved by the executive council must then be reported to the entire IFC Delegation at the next scheduled meeting. G. Projects or events having a budget of more than $2000 dollars (including IFC Sing) must be approved by a majority vote of any regular IFC meeting, prior to any funds being dispersed.

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18 Amendment II Chapter Membership Process Section 1. Pledging. All recognized new members and associate members of IFC member fraternities must meet all IFC requirements and be pledged or associated according to the following standards: A. Requirements: All potential new members must: 1. Be an admitted or enrolled degree-seeking student at Oregon State University or Linn-Benton Community College. 2. Not have any existing ties with any other fraternity, including but not limited to: d. A previous, unsevered pledge agreement. e. Previous unfulfilled financial obligations. f. A pledge agreement severed within the previous academic term. (This requirement may be waived in writing by an official representative of the previously pledged fraternity). g. Fraternity affiliation in a differing undergraduate chapter at another college or university not to include honorary or professional fraternities. B. Process. All officially recognized IFC new members shall, within 14 days of pledging or associating an individual chapter, complete the online IFC new member profile which includes: 3. The online signature of the new member 4. The date of the pledging/associating, assumed to be the date of signing. 5. The new member s student ID # Section 2. Disaffiliation (Depledging/Disassociating). A. Depledging or Disassociating shall be known as Disaffiliation, which shall be defined as the removed, or severance of an uninitiated member from his fraternity. B. Process. When a fraternity severs affiliation with a pledge/associate, or a pledge/associate with a fraternity, the fraternity must file a disaffiliation card with the Greek Life Office within seven (7) days from the date of the severance of the affiliation.!18

19 C. Intent.Disaffiliation shall be considered to be the last day of the term the uninitiated member attended if: 1. The student does not return for one or more terms, but returns later and does not continue his affiliation with the fraternity. 2. The student withdraws from the University during the term and on his return does not continue his affiliation with the fraternity. 3. The uninitiated member severs his ties with his fraternity, or the fraternity chooses to sever its ties with the uninitiated member. A. Rights of a Disaffiliated Member 1. The disaffiliated member may re-affiliate with his fraternity at any time, with the permission of the chapter. 2. The disaffiliated member may choose to affiliate with a different IFC chapter after an initial waiting period of 90 days. This requirement may be waived with the written permission of the previous fraternity. 3. The disaffiliated member can have the waiting period waived if he was subject to hazing, some form of abuse, or severe conduct unbecoming of a chapter. This waiver will be decided by the IFC Judicial committee. Section 3. Initiation. All recognized members must meet the requirements of and not violate the restrictions for initiation-related activities. A. Requirements. All potential initiates must: 1. Be currently enrolled at Oregon State University or Linn-Benton Community College B. Restrictions. No initiation process shall expose or force their potential members to ignore the following standards: 2. No missed class for initiation-related activities. 3. No hazing (as defined in Appendix A: Hazing Guidelines) 4. No alcohol usage. 5. No use of illegal or illicit drugs. A. Intent. A fraternity member is considered for the IFC to be an official initiated member as long as he is registered as an undergraduate. This policy remains in effect unless one of the following occur: 6. The fraternity expels the affiliate. IFC must be notified by the member fraternity within seven (7) days of expulsion.!19

20 7. The affiliate severs his affiliation with the fraternity. This must be reported by the member fraternity to the IFC within seven (7) days of severance. Amendment III Committees Section 1. Composition: Interfraternity Council committees shall consist of two types. They shall be: A. Standing Committees. IFC standing committees consist of Judicial, Regulations, IFC Sing, Scholarship, Greek Week, public relations, Apollo publications and the Recruitment committee. B. Other Committees. When deemed necessary, other ad hoc committees may be created by the Council or the IFC Executive Committee. Section 2. Method of selection: A. Judicial and Regulations. The Judicial and Regulations committees shall consist of at least seven (7) affiliates of IFC member fraternities. The committee members shall be appointed by the Judicial and Regulations Vice- Presidents, respectively. The member of each shall be selected according to the following guidelines: 1. Judicial committee membership shall consist of: a. The Interfraternity Council Judicial Vice-President b. Six (6) members appointed from separate fraternities in good standing. Six (6) alternates to act in case a quorum of the regular members is not achieved c. Not more than one individual from each member fraternity or IFC may serve on the Judicial Committee d. A representative from the Office of Greek Life is to act in an advisory capacity at the discretion of the office of Greek Life. e. IFC Executive officers may participate as ex-officio members. 1. Regulations Committee membership shall consist of: a. The Interfraternity Council Regulations Vice-President b. Six (6) members appointed from separate chapters in good standing. c. At least (3) alternates to serve in absence of regular committee meetings.!20

21 d. Additional members may be appointed at the discretion of the IFC VP of Regulations. e. IFC Executive Officers may participate as ex-officio members. B. Recruitment Committee. The committee shall be chaired by the Vice- Presidents of Recruitment. 3. Membership shall consist of the recruitment chairmen of all IFC member fraternities. 4. Membership is limited to 2 affiliates per chapter. C. Other Standing Committees. The standing committee chairmen shall be selected by the overseeing Vice-President with the Council approval. Individual committee members shall be selected as follows: 5. Greek Week committee members shall be chosen by the committee chair and the IFC of Marketing and Public Relations. 6. Scholarship committee members shall be chosen by the committee chair and the IFC Education Vice-President. 7. IFC Sing committee members shall be chosen by the committee chairs. a. Sing chairs shall be appointed by the members of the Executive Committee during fall term. D. Ad-Hoc Committees: Non-standing committees may be created at any time upon declaration by the Executive Committee. Section 3. Judicial Committee: the Judicial Committee, chaired by the IFC Judicial Vice-President, shall be governed by the following standards: A. Purpose and Responsibility. The Judicial Committee shall have the responsibility to determine whether or not there have been violations of University regulations, the IFC Constitution, the IFC Bylaws, or Recruitment Regulations by member fraternities of the Interfraternity Council. The purpose of the committee is to serve as a structured, unbiased organization that offers Interfraternity Council member fraternities a forum for the audience and rectification of complaints and grievances against them pertaining to the above regulations. B. Scope of Authority. The Judicial Committee shall have the authority to rule on the following:!21

22 8. Incident reports that cite fraternal violations of the IFC bylaws, the IFC Constitution, or University Regulations. 9. Reported violations of the Student Conduct Code. 10. Violations of Recruitment Week regulations. 11. Petitions for the Waiver of any IFC Regulation or Bylaw. a. Petitions must be in writing. b. The vote favoring waiver must be by unanimous vote of quorum of the Judicial Committee. c. A decision to deny suspension of IFC regulations or Bylaws by the Judicial Committee within seven (7) days, and must be submitted in writing to the IFC President. 1. Conduct unbecoming of a chapter C. Procedure: The following procedure outlines the process by which the Judicial committee initiates and conducts a hearing. 1. Prior to any Judicial hearing, a complaint against an IFC chapter must be filed with the Vice President of Judicial through one of the following manners: a. In the following manners, it becomes the discretion of the Vice President of Judicial to see that action is carried out on the complaint. i. The Vice President of Regulations files a complaint. ii. Any member of the IFC Executive Council files a complaint. iii. A member chapter delegate or president files a complaint. iv. A UGC or Panhellenic Chapter files a complaint. v. Any outside individual or agency files a complaint. a. In the following manners, The Vice President of Judicial shall not exercise discretionary privileges if a complaint meets any of the following criteria: i. The complaint is filed by multiple delegates/ presidents.!22

23 ii. The complaint is carried out as mentioned in C: 1: a above and is sponsored by any of the following. a. An IFC Executive Council member b. An IFC chapter delegate or president iii. The complaint is filed by the IFC Executive Council. The Vice President of Judicial may not propose these complaints, assist in their construction, or vote as a part of the Executive Committee in this manner iv. The complaint is filed by the Panhellenic Executive Council. 2. A letter will be sent from the Judicial Committee to the accused fraternity, and shall state or include the following: The time and date of the hearing, which shall be at least (5) days after the postmarked date on the letter to the accused, with the exception of Rush week, during which the hearing will be held at the soonest possible time after delivery of the letter. 1. The specific article and section of the Interfraternity Council Constitution, Bylaws, Recruitment Regulations, University Regulations, or Student Conduct Code that have been potentially violated. 2. The detailed act or acts of the accused responsible for the charges, including copies of any incident reports or other documents pertaining to the challenges. 3. The names and chapters of the members of the Judicial Committee. 8. The statute of limitations on various violations may not be exceeded to conduct a hearing. The deadlines for initiating charges against the Interfraternity Council member fraternity shall be: Within six (6) calendar months after the date of the potential violation if pertaining to pledging or initiation regulations. 3. Within three (3) calendar months after the date of the potential violation for other matters if the potential violation occurs during the fall or winter terms of the school year. For spring or summer term, charges shall!23

24 be filed within six (6) calendar months after the date of the potential violation. 4. In the event of a stolen property, this timeframe begins upon the return of the stolen property, and not on the date stolen. 9. Any challenges against members of the Judicial Committee must be filed with and given fair consideration by the Judicial Vice-President. Challenges must conform to the following requirements: 1. Challenges must be filed against no more than two (2) members of the Committee. 2. The challenge must be filed with the Judicial Vice- President in written form at least two (2) days prior to the day of the hearing. 3. The Judicial Vice-President shall select alternate members of the Judicial Committee to fill any vacancies created by the challenge. 4. If challenges are found to be frivolous or false, the Chairman of the Judicial Committee is to notify the challenger prior to the hearing, as well as provide written reasoning. If the challenger wishes to pusue the manner further, he file the challenges with the IFC President and request a hearing delay. 2. All hearings of the Judicial Committee must meet the following criteria: a. At least five (5) members of the Judicial Committee, not including the Judicial Vice-President, must be present.. b. The Office of Greek Life may have a representative present at their own discretion. c. No member of the accused member fraternity shall deliberate as a Judicial member for a hearing in which his own chapter is accused. d. The Judicial Vice-President shall serve as the hearing officer unless he is precluded by item b. or 1:d. above. If the Judicial Vice-President is not eligible to preside, he shall appoint one member of the Judicial Committee to fill the position for the hearing. If he feels necessary, he may have the IFC President, or preside, unless also precluded by item b. or 1:d above. e. The hearing officer will reserve the authority to regulate the attendance of and participation in Judicial hearings beyond the required minimum by members of the IFC Judicial and!24

25 !25 Regulations Committees, representatives of the Office of Greek Life, representatives of the accused member fraternity(ies), and observers. 3. The procedure for the hearing shall progress according to the following guidelines: a. Any designated representative(s) of the accused fraternity may represent the defendant fraternity. b. A member of the IFC Regulations Committee shall serve as the plaintiff, or shall represent the plaintiff. The plaintiff may choose to waive this representation with the permission of the IFC Vice-president of Judicial. c. The presiding officer shall introduce the members of the Judicial Committee and the Regulations representative to the representatives of the defendant chapter and to the plaintiff, if the plaintiff is someone other than the regulations representative. d. The presiding officer shall read the following statement of policy: e. The procedure for this hearing is not intended to be conducted like a court of law. The Judicial Committee is to serve as the investigative body to determine the degree of innocence or guilt and to levy a sanction consistent with the violation. f. He will then ask for the charges to be presented. e. The Regulations representative shall present the evidence in the following order: 1. Cite the specific article and section of the IFC Constitution, Bylaws, Recruitment Regulations, or University Regulations, which have allegedly been violated. 2. Quote the section which has allegedly been violated. 3. State the acts of the defendant chapter that constitute the alleged violation(s) and relate them to the regulation(s) stated above. 4. Introduce any witnesses, or submit any written statements, that pertain to the charges. f. The defendant chapter s representatives, who are to remain in the room during the course of the hearing, will then present evidence, explanations, and witnesses. All material should relate directly to the charges. g. There shall be a question and answer period which will conform to the following standards:

26 !26 1. Any member of the Judicial Committee may address the questions of the defendants, to the Regulations representative, or to any witnesses, who have been testified. 2. The defendants may present questions to the Regulations representative concerning the methodology of the investigation. 3. The Regulations representative may present questions to the defendants and their witnesses. 4. Questions to representatives of the defendant chapter shall pertain to the alleged violations only. Defendants reserve the right not to answer any question pertaining to potential violations beyond those detailed in their letter of subpoena. 5. The Judicial Committee has the right to ask questions of either the defendant, or the plaintiff. 6. The chairman of the Judicial Committee has the right to recognize guests, if they have anything to say. However guests may not ask questions directed at anyone other than the chair of the Judicial Committee. h. Following the question and answer period, the presiding officer of the Judicial Committee shall dismiss the plaintiff, the defendant chapter, their representatives, and all observers. The Judicial Committee shall then determine, in closed session, the guilt or innocence of the defendant chapter. Guilt must be determined by at least a two-thirds (2/3) majority of those deliberating the case. In the event the defendant chapter is found guilty, the Judicial Committee members hearing the case shall determine the sanction or sanctions. i. When the decision has been reached, the presiding officer shall notify the defendant chapter s representatives and the Regulations representative of the Committee s decision. A copy of the action may be sent to the fraternity headquarters of the defendant chapter. ii. The Judicial Committee has the option to defer issues to be seen by the Interfraternity Council delegation. This is to be used on only in situations where president is not already outlined by the IFC bylaws, regulations, or code of conduct. The delegation will then follow through and vote on appropriate action.

27 4. An appeal of the Judicial Committee s decision may be conducted by the defendant chapter as followed: a. Appeals must be submitted in writing to the IFC President within thirty (30) days from the date of the presiding officer s notification to the defendant chapter. b. The request for an appeal of the Judicial Committee s decision must include specific justification, including: errors, failure to consider all of the evidence presented, or any other action, including any new evidence not known at the time of the original hearing, which denied the IFC chapter a fair hearing. c. The request for an appeal of the Judicial Committee s decision must include specific justification, including: errors, failure to consider all of the evidence presented, or any other action, including any new evidence not known at the time of the original hearing, which denied the IFC chapter a fair hearing. d. Upon notification from the IFC President, the presiding officer of the hearing shall submit a record of the hearing, which will include the following: 1. The circumstances that initiated the hearing. 2. The findings of the Committee 3. Comments of the Committee pertinent to the case 4. Reasoning for the decision reached. a. The IFC President will submit the appeal to the IFC at the next scheduled meeting. The Council will review the records involved with the appeal and recommend one of the following: 1. The case will stand as originally heard. 2. The IFC will be given the power to deliberate an open hearing. a. An appeal of the IFC s decision by the defendant chapter will be made through the Student Involvement Office. 1. Any appeals made through the Student Involvement Office are out of the jurisdiction the IFC delegation and Judicial Committee. 2. Student Involvement Office s decision is final. Section 4: Regulations Committee: The Regulations Committee, chaired by the IFC Regulations Vice-President shall be governed by the following guidelines: A. Purpose and Responsibility: The Regulations Committee shall maintain as its purpose, and have responsibility for monitoring member fraternity compliance with the OARS (Oregon Administrative Rules), University Regulations, IFC Constitution, IFC Bylaws, and IFC Rush Regulations. B. Scope of Authority: The Regulations Committee shall have the authority to gather evidence, file incident reports, submit charges, request judicial!27

28 proceedings, and present evidence in relation to an alleged violation that is cited by one of the following: 1. Written or verbal incident reports submitted by sources outside of the University 2. Written or verbal incident reports submitted from sources within the University (i.e. Members of the Greek Community, Greek Life, IFC, Panhellenic, etc ). 3. Documented violations of Recruitment Regulations. 4. Documented cases of conduct unbecoming of a chapter. 5. Documented cases of potential conduct unbecoming of a chapter that are not yet defined as conduct unbecoming of a chapter by the IFC bylaws. C. Procedures: The Regulations Committee shall be governed by two different sets of procedures. One set is in effect only during formal Recruitment Week. The other set is applicable for the remainder of the academic year. General Procedures shall relate to investigative procedures and to request for hearings. Rush Week procedure shall entail greater authority and scope as more immediate action is necessary during this time. Authority and license of the Regulations Committee and its members during Recruitment Week is to be determined annually by the Regulations Committee. 6. Investigative procedures a. The Committee shall investigate all referrals regarding violations of University and or IFC Regulations. o. No Investigation can be undertaken by committee members affiliated with the Fraternity under investigation. p. The Regulations VP, unless precluded due to affiliation, shall determine the applicable regulations to cite when filing charges against a member fraternity. If the Regulations VP is not eligible, the IFC President shall appoint one member of the Committee to temporarily act as chairman, or may choose to do so himself if not precluded by section b above. q. The Committee shall organize all evidence to be submitted in support of the charges. r. The Committee will prepare a summary of the methodology of the investigation. 1. Request for Hearings: a. The Regulations Committee Chairman will inform the Judicial Vice-President that an alleged violation has potentially occurred and will specify what regulations have potentially been violated.!28

29 b. A member of the Committee shall attend the Judicial Committee Hearing to serve as plaintiff and present the following: 7. The specific article and section of the applicable regulations which have been potentially violated. 8. A quotation of the regulation which has been potentially violated. 9. A summary of the acts that constitute the alleged violation. 10. Any witnesses or written statements applicable to the case. Amendment IV Offenses Section 1. Forms: Fraternity offenses can take a number of forms, including but not limited to the following: A. Any violation of the University Student Conduct Regulations as outlined in the Student Life Policies and Guidelines and Oregon Administrative Rules. B. Any violation of the Interfraternity Council Constitution and Bylaws. C. Any violation of the annually-updated IFC Rush Regulations. D. Any violation of group or individual rights referred to the Interfraternity Council for appropriate action. Section 2. Liability: The offenses listed in Section 1 must be attributable to a member fraternity in order for the Judicial Committee to levy any sanction. The differentiation!29

30 between fraternal and individual responsibility may be determined by the following guidelines: A. Fraternity responsibility may result if any of the following occur: 1. Prior knowledge of events causing the incident exists with the Chapter President or Executive Council. 2. The chapter membership discusses the event at chapter meetings. 3. The incident occurs on fraternity premises, or property controlled by two(2) or more fraternity members. 4. Any chapter officer had prior knowledge or was, at any time, in a position to prevent or lessen the impact of the violation but failed to do so. 5. The action is executed by two or more members of the fraternity. B. Individual responsibility may be determined by examination of the following criteria: 1. The action involved is clearly initiated spontaneously by the chapter members. 2. The incident involves a majority of people who are not member of the chapter. 3. The chapter has no prior knowledge of the incident, 4. The event occurs on property not owned or controlled by the chapter. This does not include live outs defined as property controlled by two(2) or more members of the fraternity, or property with one or more fraternity member residents. Section 3. Enforcement: Responsibility for enforcing IFC and University Regulations shall lie with the Standards and Regulations Committee of the IFC. A. All offenses cited by the Regulations Committee or referred to it by outside individuals or agencies will be directed to the Judicial Committee. B. The Judicial Committee has the responsibility to determine guilt or innocence and levy appropriate sanctions. C. Chapters may be sentenced to the following: a. Educational requirements: the Judicial committee may require a percentage or specific body of a chapter to complete educational requirements, pertaining to the violation. b. Community Service: The Judicial committee may require a percentage or specific body of a chapter to complete a designated amount of community!30

31 service hours. This may be determined per man, or total for the chapter at the Judicial committee s discretion. c. Monetary fine: The Judicial committee may administer a monatry fine against a chapter if they feel necessary. Fine must be paid within 30 days of issue, after 60 days, that fine is considered delinquent and the Judicial committee may decide to suspend the chapter from IFC. d. Suspension: The Judicial Committee may suspend a Chapter. This suspension may include the following but is not limited to: loss of right to vote at IFC meetings, loss of right to participate in IFC and IFC sponsored events, loss of IFC committee membership and loss of rights IFC greek interest list. It does permit the loss of the right to attend IFC delegation meetings. e. Expulsion: Expulsion from IFC forbids the participation of the chapter from IFC delegation meetings or participation. This removal of any IFC executive member from the chapter, the removal of any committee participation. The chapter will lose the right to vote, the lose of right to the greek interest list, the lose of the right to participate in all IFC events. The chapter will have no affiliation with IFC in any mannor. f. Social Probation: Chapters may be sentenced to social probation. Social probation is intended to be used as a disciplinary action for intermediate offenses and offenses related to social events not following the guidelines of these IFC Bylaws, the IFC Constitution, the Oregon State University Student Conduct Code, or any law, code, or rule that presides over the city of Corvallis, including but not limited to failure in registering social events with the Corvallis Fire Department. Social probation includes but is not limited to social events both registered and unregistered, hosting one hundred or more people, which includes alcohol being consumed, and / or an event that occurs past 9:00 p. m. Philanthropies and community service may be permitted by rule of the Judicial Committee. Social Probation may be appealed to the Judicial Committee once the stipulations of the disciplinary actions have been fulfilled. Amendment VI General Policies Section 1. Established Programs. In response to the interfraternity desire, the IFC has established the following annual programs and awards: A. Annual Awards Banquet: A formal awards banquet will be held each Spring quarter where all of the highest Greek awards will be announced. This banquet is usually attended by many distinguished Oregon State faculty, Corvallis officials, and undergraduates.!31

32 B. Greek Man of the Year: This award, selected by the IFC Executive Committee from one candidate from each chapter, is awarded during the Annual Awards Banquet. C. Outstanding Chapter of the Year Award (Brennan Cup): This award is selected by a committee organized by the IFC President, and is awarded at the Annual Awards Banquet. D. Recruitment Week: Recruitment Week occurs at a time designated by the IFC Recruitment Committee. It is intended to add to the membership of the member fraternities of the IFC. E. IFC Sing: This annual variety show is deeply rooted in the Greek tradition of OSU and is held during Mom s weekend. F. Greek Week: A week of celebration is determined by the IFC executive committee and is designed to increase awareness of the Greek community on the OSU campus. Section 2. General Restrictions. The following restrictions apply to all IFC member fraternities and their individual chapter affiliates. Interpretations regarding violations of these restrictions shall be made by the IFC Judicial Committee. A. Hazing. No form of hazing is acceptable at any time, on or off University of IFC member fraternity property. Hazing is defined in detail in Appendix A: Hazing Guidelines. Amendment VII Grade Requirements Section 1. Grade Standards. In response to the Interfraternity desire, the IFC has established the following minimum grade requirements for individual chapters: G. All chapters shall have a minimum average GPA of 2.7 or the all men s average, whichever is lower, on a 4.0 scale.!32