P H I K A P P A P S I : P E N N S Y L V A N I A U P S I L O N

Transcription

1 T H E BY-LAWS O F P H I K A P P A P S I : P E N N S Y L V A N I A U P S I L O N The national Phi Kappa Psi by-laws, constitution, and other documented rules will not be restated in this document. Chapter members should familiarize themselves with the national by-laws, constitution, and other documented rules in addition to these chapter by-laws. The Phi Kappa Psi Fraternity is a private association of educated men who endeavor to live honorably and humanely. Its brotherhood is open to men of talent and character, but to those in particular who, as gentlemen, feel an affinity with one another in the common ways of college life and moreover, in the pursuit of excellence. Such men may differ in their origins, backgrounds, and beliefs, and even be set upon diverse purposes, interests, and vocations. Yet as brothers in Phi Kappa Psi, they are vitally united in their dedication to the highest standards of intellectual, emotional, and spiritual integrity. ARTICLE I NAME The name of this organization shall be Phi Kappa Psi, Pennsylvania Upsilon Chapter. ARTICLE II - PURPOSE The purpose of this fraternity shall be to establish and maintain fellowship throughout life, to elevate the character and attainments of its members through fraternal association, and to promote scholarship, community service, as well as stimulate high ideals. ARTICLE III MEETINGS SECTION 1 REGULAR MEETINGS Regular meetings shall be held weekly at a time chosen by the presiding officer. Quorum must be present in order to perform the ritual. Quorum is defined as a meeting in which 2/3 of the active brotherhood are present. 1 P a g e

2 SECTION 2 SPECIAL MEETINGS Special meetings may be called upon by the GP or by the petition of 3 members. Special meetings shall not be called without 48 hours notice. Quorum must be present in order to perform the ritual. Quorum is defined as a meeting in which 2/3 of the active brotherhood are present. SECTION 3 ORDER OF BUSINESS All meetings shall follow Robert s Rules of Order unless otherwise noted in these bylaws, or deemed appropriate by the presiding officer at any such meeting. The order of business at regular meetings shall be as follows: (a) Roll Call (b) Opening Ceremony (c) Reports of officers and committees and action thereon (d) Unfinished business (e) New business (f) Closing ceremony (g) Gavel Pass: Pending the authority of the GP ARTICLE IV ELECTIONS & NEW MEMBER INTAKE SECTION 1 VOTING CLA U SE 6 Only undergraduate initiated members of the Chapter who are in good standing as defined by the Chapter shall be entitled to vote. Voting may occur at any meeting in which the ritual has been performed. Voting shall be done by secret ballot. Any brother reserves the right to abstain from any vote. Any decision may be overturned by a 2/3 vote by the attending body. The GP shall abstain from voting, and will only vote in the event of a tie. SECTION 2 ABSENTEE BALLOTS In the event that a brother with voting privileges will not be at a regular or special meeting where a vote will occur, that brother may fill out an absentee ballot. 2 P a g e

3 The absentee ballot will contain a list of all eligible candidates for each position. The brother filling out the absentee ballot will rank his preference of officers for each position, from most preferred to least preferred numerically, with (1) being most preferred. If a brother would like to submit an absentee ballot, he must inform the BG at least 24 hours in advance of the vote. An absentee ballot will contribute to the count for Quorum. SECTION 3 NEW MEMBERS A New Member is defined as a full time student attending Drexel University that has accepted a bid from the Phi Kappa Psi fraternity. Bids may be extended to any potential new member by a majority vote of brothers voting at any chapter meeting or special meeting. No candidate who has a GPA under a 2.65 may be extended a bid. He may, however, be given a deferred bid, which will allow him to become a new member when his GPA reaches above a a) A deferred bid will expire one year after it is granted. As per the National Constitution, New Members shall only be initiated into the fraternity by a unanimous vote of the chapter. The process for removing a candidate for initiation may occur at any time throughout the new member education period. The process will be as follows: b) Each candidate will be voted upon one at a time. c) Any member who wishes to eliminate an initiate from the new member class must present his case to the chapter. d) After a discussion has taken place, a final vote must be cast. In the event that the vote is not unanimous, the member in question will be removed from the new member class. a. A vote to remove a new member may not be overturned. e) In the event that a new member candidate is to be removed from the class, the GP and Members of the Fraternity Education committee must address the member in question in the next general chapter meeting. No New Members shall be eligible for initiation unless he has met the requirements of the Laws of the National Fraternity, the regulations of the University and the Inter-fraternity Council, completed the New Member Education program, and is considered a member in good standing as defined by the Chapter. a) A new member may only remain on the chapter roster for one (1) academic term in addition to the term in which he started pledging if he does not meet the minimum requirements as defined in Article IV, Section 3, Clause 3. Note: This clause does not override Article IV, Section 4, Clause 3. 3 P a g e

4 SECTION 4 MEMBERS Member Standing a) The following guidelines define the minimum requirements of a member in good standing: 1. The member must be enrolled as a Full-Time Undergraduate student of Drexel University. 2. The member must be duly initiated by the rituals of the PA Upsilon chapter and the rituals of the National Phi Kappa Psi Fraternity. 3. The member has no outstanding balance from a previous term. 4. The member must pay his dues, or set up a payment plan for current term dues before a deadline as determined by Article VII Section II with the P. 5. The member is maintaining a cumulative GPA of 2.5 or greater. 6. The member has no more than two unexcused absences, and no more than two unexcused lateness s to regular chapter meetings during the current term. 7. The member has completed 10 hours of approved service to the community per term. i. Members who have acquired 20 or more hours a term may transfer up to 5 hours of excess service hours from the previous term to fulfill their requirements for the following term. b) An alumni brother of the chapter is a member that has graduated from Drexel University in good standing with the PA Upsilon chapter and does not hold any privileges, roles, or responsibilities within the undergraduate brotherhood. c) Bad standing shall be defined as not in good standing as per the constituted bylaws of the Brotherhood. d) The Governing committee may review a member s standing at any time, and file a grievance to the Grievance Committee suggesting that their standing be changed. e) Any member may petition the Grievance committee to conduct a review of any member s membership standing, including their own. f) The Grievance committee will evaluate the standing of a member and inform the member immediately of standing changes. Member / Badge Numbers a) Consecutive numbers shall be assigned to incoming members in order of pledge class ranking. b) Unranked members of a pledge class shall be numbered by lottery. Housing Requirement a) While space permits, all brothers will be required to live in Phi Kappa Psi housing for four (4) academic terms before graduation. 1. If a member is initiated before official housing is available, the housing requirement will not apply to him. 4 P a g e

5 b) Preference will be given to members with a required on-campus housing commitment with Drexel University, and afterward by seniority of badge numbers. c) Phi Kappa Psi housing will be defined as any housing that is officially designated a fraternity house recognized by Drexel University, the Phi Kappa Psi fraternity, and the PA Upsilon Alumni Association. d) Any brother who cannot fulfill their housing obligation will be required to replace themselves within Phi Kappa Psi housing with an individual approved by those living within the Phi Kappa Psi residence. a. If a brother who has committed to living in Phi Kappa Psi housing can no longer fill his requirement, either by himself or through a replacement, they will be subject to paying all rent and utilities due until the end of their housing obligation. e) Any brother who feels they are exempt from the housing requirement reserves the right to file a formal report to the grievance committee. SECTION 5 INACTIVE MEMBERS Inactive status is intended to protect all brothers that may wish to travel away from campus for Summer Vacation, Study Abroad Opportunities, or Co-Op assignments that may require a Brother to move away from campus. Brothers have the sole responsibility to request inactive status for any of the reasons that they may deem necessary. Any brother of the chapter may request to become inactive prior to the billing date of that term s dues. Inactive brothers will be responsible for all debts due to national. An inactive brother will not have voting rights, will not have the right to hold an officer or committee head position, nor attend functions sponsored by the chapter. The determination of an inactive brother will be at the discretion of the GP, VGP, and P. SECTION 6 SENIOR STATUS Preface: A member shall be eligible to receive senior privileges only if he has earned enough credits to be recognized as a senior by the University, his status is recognized by the GP, VGP, and P, and he has been an active undergraduate member for at least ten (10) terms (this includes the term in which the member started pledging). The privileges below shall be administered at the start of the following term once a member has been active for ten (10) terms. A member can lose senior privileges if they do not meet their minimum requirements to be in good standing in accordance with this section. Senior members are required to attend two (2) chapter meetings per term. Seniors who abstain from attending any meeting in which the ritual is performed will not be considered in the count for Quorum and will not be eligible to complete an absentee ballot. 5 P a g e

6 CLA U SE 6 CLA U SE 7 At the discretion of the GP and P, Senior members shall be exempt from paying dues their graduating term. Senior members are required to earn five (5) community service hours per term. Senior members shall be exempt from performing logistical tasks (set-up, designated sober, clean-up) at social events. Senior members may not take any officer positions or standing committee head positions. An undergraduate member cannot assume Senior Status and thus receive Senior Privileges for more than three (3) terms. SECTION 7 OFFICERS No member shall run for office, or serve as an officer, until he has been initiated into the Chapter, or if he is not in good standing. Officer Elections: a) Eligibility to receive a nomination for GP, VGP, P, and AG requires a member to hold a minimum cumulative 2.80 GPA. b) The GP, VGP, P, and AG of the Chapter shall be elected annually, through majority vote, no later than the last regular meeting of each Spring term. c) The BG, SG, Hod, Phu and Hi shall be elected quarterly, no later than the last regular meeting of each term. d) Nominations for officers shall occur weeks 7 and 8 and will be closed upon the opening of chapter on week 9. e) A vote of confidence will be taken at the close of Fall term. The vote of confidence will be a 2/3 vote of affirmation for the GP, VGP, P, and AG to continue holding office. In the event that 2/3 vote is not achieved, nominations will immediately follow for elections to take place within one week. The newly elected GP will hold office in the interim until the next formal election. f) In order to cast a vote in officer elections, a member must be an initiated brother for the entirety of the voting term. g) In the case that more than two members are running for a position and the initial vote narrows the running to two candidates, the nominees no longer eligible for election must be given the opportunity to vote for the two remaining candidates. All candidates for the offices of GP, VGP, P and AG must be enrolled as initiated Brothers in the Chapter for a minimum of 6 months, beginning from the termination of pledging to the time of elections. A member may hold only one office at a time. Whenever a permanent vacancy occurs, it shall be filled by a newly elected officer by the chapter at the next official chapter meeting. The VGP shall assume responsibilities of the GP till the next official meeting in the event the GP is no 6 P a g e

7 longer able to hold the office. In the event, the office of GP and VGP are vacated, the AG will assume all responsibilities until elections of every officer occur at the next official meeting. CLA U SE 6 All incoming officers shall be transitioned by the outgoing officer prior to the start of the next term. SECTION 8 DELEGATES TO COUNCILS Delegates to councils shall be appointed by the GP prior to convening of the council. No member shall serve as a delegate until his initiation has been reported to the Executive Council of Phi Kappa Psi together with the proper fees remitted, if he is in bad standing with the Chapter, or if he has not met the active requirements of the Chapter. At the next regular chapter meeting immediately following any council, the official delegate shall submit to the Chapter his report to such for criticism and approval. The chapter shall subsidize at least one undergraduate member s registration cost to any nationally mandated council, academy, or event. SECTION 9 INSTALLATION All officers shall be installed during the last meeting of the academic term they are elected. ARTICLE V AUTHORITY OF OFFICERS SECTION 1 GP (PRESIDENT) CLA U SE 6 CLA U SE 7 The GP shall be an ex-officio member of all standing committees. The GP shall preside over and run efficiently all chapter meetings. The GP shall maintain relations with the National Fraternity, undergraduates, alumni, school administration, and Greek community. The GP shall confirm that all Chapter officers and committee chairmen are fulfilling their respective obligations. The GP shall be the representative to the Inter-fraternity Council. The GP shall appoint special committees when necessary. At least once per term, the GP shall appoint a committee to review the financial transactions conducted by the P for the Chapter. 7 P a g e

8 CLA U SE 8 CLA U SE 9 0 The GP shall organize attendance of members to National events of the Phi Kappa Psi Fraternity. The GP shall appoint a worthy candidate to the role of Risk Manager. The GP shall be personally responsible for managing the Chapter roster with the National Fraternity. SECTION 2 VGP (VICE PRESIDENT) CLA U SE 6 CLA U SE 7 The VGP shall serve as chairman of the Governing Committee and Grievance Committee. The VGP shall coordinate the operations of all standing committees. The VGP shall be presiding officer in the absence of the GP and as such, have all powers ascribed to the GP. The VGP shall update all information involving the Constitution and Chapter By- Laws. The VGP must appoint a chairman to all standing committees for the next term prior to the closure of the current term. The VGP shall coordinate with the outgoing BG to compile the programming hours report. The VGP shall organize and plan a transitioning retreat during week one of each academic term. SECTION 3 P (TREASURER) The P shall deposit all Chapter funds, immediately after receiving them, in a bank to be designated by the Chapter, in an account in the name of the Chapter. The P shall see that initiation and pledge fees are paid prior to those ceremonies taking place, and that this money is then remitted immediately to the Fraternity Headquarters. The P shall record all fines at the time of imposition and all remissions of fines made by proper authority. Upon the first day of every month the P shall give to every member an itemized statement of the member s indebtedness to the chapter. The P shall keep an accurate record of all financial transactions. 8 P a g e

9 CLA U SE 6 CLA U SE 7 CLA U SE 8 CLA U SE The P shall keep a receipt book from which he shall give a receipt for all money received by him, entering on the stub the name, date, amount and purpose for which it was paid. The P shall present a finalized budget to the chapter by the second chapter meeting of each term. The P shall formalize an annual Chapter budget in reference to all officers and committees for the National Fraternity. The P shall be the ex-officio member of the Finance Committee. The P shall distribute and collect dues. The P shall ensure that all outstanding chapter debts and monthly financial reports are promptly distributed. The P shall present a resolution to the chapter to determine the dues for each term. This shall be conducted twice per year. Once in the Winter term, for the Spring and Summer term, and in the Summer for the following Fall and Winter term. The P shall complete and file the annual SAFAC application. SECTION 4 AG (CORRESPONDING SECRETARY) The AG shall coordinate with the GP to fulfill all national report deadlines. a) This may include but is not limited to CEP, Semi-annual report, Risk Management form, and accreditation. The AG shall submit the Chapter s application for the Chapter Achievement Plan to Drexel University. The AG shall plan and execute any programs to meet the requirements of the above stated reports. The AG shall be in charge of coordinating the Alumni Newsletter bi-annually with the current Alumni Relations chair. The AG shall write the Chapter newsletter for The Shield. SECTION 5 BG (RECORDING SECRETARY) The BG shall keep a written record of all proceedings in Chapter meetings and entering the minutes in the official minute book. The BG shall record all active undergraduate members absent from Chapter events thus reporting his findings to the Grievance Chairman. 9 P a g e

10 CLA U SE 6 The BG shall distribute the minutes regarding the preceding regular meeting of the Chapter. The BG shall keep current record of all hours of commitment completed by its undergraduate members. The BG shall collect agenda information from all chapter officers and committee chairs prior to all regular chapter meetings and distribute agendas to the general membership prior to all chapter meetings. The BG shall keep an active register of the status of all undergraduate brothers. SECTION 6 SG (HISTORIAN) The SG shall maintain an official Chapter history, electronic or paper scrapbook. The SG shall record Chapter life. The SG shall coordinate a composite of the Chapter to be presented Spring term. The SG shall be a part of the Public Relations Committee. SECTION 7 HOD (MESSENGER) The Hod shall coordinate undergraduate communication within the Chapter with the assistance of the Technology Chairman. The Hod shall compose an updated list of all undergraduate members and alumni of the Chapter, including their name, mailing address, and telephone number, each term. The Hod shall collect the ballots for voting. The Hod shall protect and transport all chapter memorabilia. SECTION 8 PHU (SERGEANT-AT-ARMS) CLAUSE 1 CLA U S E 2 CLA U S E 3 The Phu shall guard the entrance at all Chapter meetings, allowing only those with the proper passwords to gain entrance. The Phu shall be responsible for maintaining order at all Chapter meetings. The Phu shall be familiar with and structure chapter proceedings based upon Roberts Rules of Order. The Phu shall have the chapter room prepared for each meeting prior to its convening. 10 P a g e

11 CLA U S E 5 The Phu shall reserve a room to hold Chapter meetings prior to the start of the term. SECTION 9 HI (CHAPLAIN) The Hi shall offer brief words of inspiration at all Chapter events. The Hi shall make himself available to all Chapter members who may seek his guidance and assistance. The Hi shall organize, with the Social chairman, Brotherhood retreats at least once per academic term. The Hi shall be a member of the Grievance Committee. In this position he shall attend to the morale of the Chapter. The Hi shall defend members from unjust treatment by the Chapter. ARTICLE VI COMMITTEES The following are the standing committees of the Chapter: SECTION 1 GOVERNING COMMITTEE The Governing Committee will be presided over by the VGP. The Governing Committee shall hold weekly meetings with all relevant committee chairmen as deemed necessary by the VGP. Attendance at the Governing committee meeting is optional for all undergraduate members. SECTION 2 GRIEVANCE COMMITTEE The Grievance Committee shall consist of at least one member from each academic year to be selected by the VGP. Members of the Grievance Committee shall serve on the committee for no more than 1 consecutive term. The VGP shall preside over the Grievance meetings and will only cast a vote in the event of a tie. The Grievance Committee shall make note of and report all complaints to the chapter. The Grievance Committee shall notify any undergraduate member of any fines imposed on him. 11 P a g e

12 CLA U SE 6 CLAUSE 7 CLA U SE 8 CLA U SE 9 The Grievance Committee shall have the sole power to impose penalties, fines, or punishments on any undergraduate member of the chapter. The Grievance Committee shall enforce the Pennsylvania Upsilon Code of Conduct in conjunction with these By-Laws. The Grievance Committee shall take official cognizance of the absence, without excuse, of any officer from two consecutive regular meetings of the Chapter. a) Unless satisfactory excuse for such absences shall be filed, in writing, with the Grievance Committee by such officer or member, within one week thereafter, the Grievance Committee shall declare such officer or committee membership vacant, subject to review by the Chapter, and certify the same to the GP. Such vacancy shall be filled at the next meeting as herein provided. Unless deemed necessary by the VGP, all grievances shall remain anonymous. In the event that the VGP is brought to grievance, the GP will preside over the Grievance meetings and will only cast a vote in the event of a tie. SECTION 3 MEMBERSHIP COMMITTEES Each committee chairman will be responsible for recording all participation hours concerning their committee s time. Each Committee Chairman shall submit a report to the VGP. Frequency of reporting will be decided by the VGP. Each Committee Chairman shall be responsible for presiding over the respective committee. SUB-SECTION 1 ATHLETIC COMMITTEES The Athletic Committee shall consist of a chairman appointed by the VGP. The Athletic Committee shall coordinate all IFC and University related athletic events involving the Chapter. The Athletic Committee shall organize regularly scheduled athletic events and competitions within the Chapter. The Athletic Committee shall maintain a calendar for all athletic events. SUB-SECTION 2 SOCIAL COMMITTEE The Social Committee shall consist of a chairman appointed by the VGP. 12 P a g e

13 The Social Committee shall coordinate all social events within the Chapter and on behalf of the Chapter. The Social Committee shall be responsible for maintaining records of Hours of Social participation for members of the chapter. The Social Committee shall have the power to assign members logistical tasks and / or duties pertaining to the events as approved by the Governing Committee. SUB-SECTION 3 RISK MANAGER CLA U SE 6 The Risk Manager shall be appointed by the GP. The Risk Manager shall be responsible for understanding the Risk Management policies of the Fraternity, Inter-Fraternal Council, and the University. The Risk Manager shall be familiar with all laws pertaining to activities of the chapter. The Risk Manager shall be responsible for the creation, maintenance, proper placement and use of the chapter s crisis management policy. The Risk Manager shall be responsible for inspection and approval of all events immediately prior to their scheduled beginning, and shall report his findings to the GP immediately upon completion. The Risk Manager may appoint members as monitors during chapter functions, and as such shall have the power to require these members to refrain from the consumption of alcoholic beverages or any other activities that may hinder them in their assigned duties. SUB-SECTION 4 RECRUITMENT COMMITTEE The Recruitment Committee shall consist of a chairman appointed by the VGP. The chairman must be appointed in the Summer term and Winter term and will hold the chair for two terms. The Recruitment Committee shall be required to schedule and coordinate Formal Fall & Spring Rush Programs during the previous term and maintain a perpetual Recruitment Program. The Recruitment Committee shall be responsible for maintaining records of Hours of Recruitment for members of the chapter. The Recruitment Committee shall be responsible for reporting candidates academic standing from the University to the chapter prior to extending bids to potential new members. 13 P a g e

14 The Recruitment Committee shall extend an offer to any serious candidate for induction to interview with the chapter. SUB-SECTION 5 ALUMNI RELATIONS COMMITTEE The Alumni Relations Committee shall consist of a chairman appointed by the VGP. The Alumni Relations Committee shall act as the liaison between the undergraduate Chapter and the Chapter s Housing Corporation and the Philadelphia Alumni Association. The Alumni Relations Committee shall organize and coordinate no less than one event per academic term in conjunction with the Chapter s Alumni. The Alumni Relations Committee shall produce and publish a newsletter every winter and summer term to be distributed electronically to all brothers, parents, potential new members, and anyone else that may deemed necessary by the committee. SUB-SECTION 6 PUBLIC RELATIONS COMMITTEE The Public Relations Committee shall consist of a chairman appointed by the VGP. The Public Relations Committee shall coordinate all representation of the Chapter to the University and the community. This representation shall include advertisement for recruitment, social events, philanthropic events and etc. The Public Relations Committee shall authorize the design of any fraternity and chapter related designs made for public display. This shall include but not be limited to printed matter, apparel, etc. SUB-SECTION 7 COMMUNITY SERVICE COMMITTEE The Community Service committee shall consist of a chairman appointed by the VGP. The Community Service committee shall organize and coordinate all community service events on behalf of the Chapter. The Community Service Committee shall organize a minimum of eight Community Service events per academic term. 14 P a g e

15 The Community Service Committee shall be responsible for collection of community service reports from members upon completion of such events, and shall in a timely manner report these hours of service to the BG. The Community Service Committee shall be responsible for collecting written documentation from event organizers for records keeping purposes. SUB-SECTION 8 PHILANTHROPY COMMITTEE The Philanthropy Committee shall consist of three members appointed by the VGP to individually plan philanthropy events for the Fall, Winter, and Spring academic terms. The Philanthropy Committee shall be responsible for collection of philanthropy reports from members upon completion of such events, and shall, in a timely manner, report these hours of service to the BG. SUB-SECTION 9 INTERNAL SCHOLARSHIP COMMITTEE The Internal Scholarship committee shall consist of a chairman appointed by the VGP. (used to be 2 term position) The Internal Scholarship Committee shall obtain reports on the scholastic standing of each active undergraduate member of the Chapter. The Internal Scholarship Committee shall make all active undergraduate members aware of any potential scholar-ships available. The Internal Scholarship Committee shall oversee the academics of each pledge throughout his period of pledging. The Internal Scholarship Committee shall formulate and enforce rules to afford the best conditions for study and have the power to appoint members to assist those in academic need. SUB-SECTION 10 FUNDRAISING COMMITTEE The Fundraising Committee shall consist of at least one chairman appointed by the P. The P shall be an ex-officio member of the Fundraising Committee. The Fundraising Committee shall organize and execute a minimum of one Chapter Fundraising event per academic term. The Fundraising Committee shall be responsible for reporting funds raised by the Chapter to the University. 15 P a g e

16 SUB-SECTION 11 TECHNOLOGY COMMITTEE The Technology Committee shall consist of a chairman appointed by the VGP. The Technology Committee shall be responsible for the maintenance of the Chapter Website, and any other Electronic Property of the Chapter. The Technology Committee shall update the Chapter External and Internal Website on a bi-weekly basis. The Technology Committee shall be responsible for removing all graduated or otherwise expunged members of the fraternity from all undergraduate communications. The GP and VGP shall have administration rights to any chapter ordained tool of communication. SUB-SECTION 12 SOCIAL MEDIA COMMITTEE The Social Media Committee shall consist of a chairman appointed by the VGP. The Social Media Chairmen shall be a member of the Public Relations Committee. The Social Media Committee shall be in charge of updating all audiences about Chapter life through social media sites. The following are the non-standing committees of the Chapter: SUB-SECTION 13 FINANCE COMMITTEE The Finance Committee shall consist of at least two members appointed by the GP. The P shall be an ex-officio member of the Finance Committee. Each finance committee chairman shall make a monthly audit of the accounts of the P and any other Chapter accounts, and shall report thereon to the Chapter at its next regular meeting. SUB-SECTION 14 FRATERNITY EDUCATION COMMITTEE The Fraternity Education Committee shall consist of two members, the Fraternity Educator and New Member Manager, appointed by the GP. The Fraternity Education Committee shall oversee the orientation and education of new members. 16 P a g e

17 The Fraternity Education Committee shall enforce the anti-hazing policies of the University and Phi Kappa Psi Fraternity and shall report any violations to the GP and Grievance Committee. The Fraternity Education Committee shall observe the Fraternity Education policies as prescribed by the National Fraternity and adhere to the chapter accepted plan of education. The Fraternity Education Committee shall have the responsibility of assigning all big and little relationships. The committee shall determine these pairings by whatever process and qualifications they deem fair. (a) In order to be selected as a big brother, a brother must be an undergraduate member in good standing with the chapter, have been an initiated brother during another class s pledge process, and must not be a senior, unless no other qualified candidates exist. SUB-SECTION 15 HOUSING COMMITTEE The Housing Committee shall consist of at least three members appointed by the GP. The House Committee shall be responsible for the procurement and maintenance of a Chapter House. The Housing Committee shall be responsible for the enforcement of the Chapter Housing By-Laws. SUB-SECTION 16 SPECIAL COMMITTEES The GP shall, with the assistance of the VGP, appoint and define special committees as necessary. SECTION 4 MEETINGS All standing committees and any appointed non-standing committees shall hold regular meetings as necessary. The time and place of all meetings shall be posted and available to the Brotherhood. Any changes to location or time, whether temporary or permanent shall also be posted as such. (a) Any Brother may approach any committee with suggestions, ideas, or complaints, but must respect the decisions of committee chairs and members regarding the approval or denial of requests, or requests to leave the meeting. All committee heads shall provide a weekly update of activities at each regular chapter meeting. 17 P a g e

18 All committee meeting minutes shall be made publicly available at any brother s request. ARTICLE VII FEES, DUES, AND PENALTIES SECTION 1 PLEDGE AND INITIATION FEES There shall be a pledge fee, which shall be the sum of the fees set by the National Fraternity and the chapter. There shall be an initiation fee, which shall be the sum of fees set by the National Fraternity and the chapter. Local pledge and initiation fees may be changed by the Finance committee and the Fraternity Education committee. SECTION 2 DUES Dues shall be billed no later than the first day of classes for that academic term. Dues are to be remitted by Week Two of a term. If a brother has failed to pay them or establish a formal payment plan, they will be delinquent. A late penalty of 15% shall be imposed and compounded every three weeks upon the principle balance. A minimum down payment of 25%, or a value at the discretion of the P and Finance chairman, will be required for all payment plans. A Brother shall no longer be in good standing if a balance is left upon a Brother s account at the end of the term. At the discretion of the P, any senior in good standing may be relieved from the remitting chapter dues for their final term prior to graduation. ARTICLE VIII RESETRICTIONS SECTION 1 HOUSE MANAGEMENT Rules and regulations mandated in the House By-Laws set by the Housing Committee and the Alumni House Corporation shall be followed in matters of the Chapter. 18 P a g e

19 SECTION 2 CAMPUS, IFC RESTRICT IONS AND GUIDELINES Rules and Regulations mandated by the University will be followed as defined by the University. Rules and Regulations mandated by IFC will be followed as defined by IFC. ARTICLE IX READING OF BY-LAWS These By-Laws will be handed out and read in full by all members prior to the first regular meeting of each semester, and within one week of initiation, for new members. A member is not considered in good standing and, there-fore, cannot vote in Chapter affairs until he signs the president s copy of the By-Laws each Term. Copies of these By-Laws shall be made available to each member and to Pledges at all times. ARTICLE X REPEAL AND AMENDMENT SECTION 1 REPEAL These By-Laws, or any portion thereof, may be repealed at any regular meeting of the Chapter by a two-thirds vote of all the members, provided notice of a motion for such repeal is given at the preceding regular meeting. SECTION 2 MOTIONS A motion is an official movement of the chapter body that does not necessitate an amendment to the ratified By-laws. A motion can be raised at any opened chapter meeting, occurring at any time during the meeting. A motion must be seconded by an additional brother. The motion will then only be passed by a 2/3 vote of the chapter. SECTION 3 AMENDMENT These By-Laws, or any portion thereof, may be amended at any regular meeting of the Chapter by two-thirds vote of all the members, provided written notice of the proposed amendment is filed and read the preceding regular meeting. Immediately upon the adoption of any such amendment or amendments or complete revision, the AG shall forward to the Executive Director, for approval, triplicate copies thereof, to which shall be appended a certificate in the following form: 19 P a g e

20 The foregoing amendment to the By-Laws of the Pennsylvania Upsilon Chapter was duly adopted at a regular meeting held on the day of. Dated Chapter President (GP) (CHAPTER SEAL) Recording Secretary (BG) The foregoing amendment to the By-laws of Pennsylvania Upsilon Chapter is hereby approved the Executive Council. Attorney General (EXECUTIVE COUNCIL) Executive Director The amendment shall not be or become effective until approved by the Executive Council. The above form is required for each individual amendment. 20 P a g e

21 SIGNATURES I hereby have read, understand, and possess a copy of the By-Laws of the Pennsylvania Upsilon Chapter of Phi Kappa Psi. I sign my name below with the understanding that these By-Laws are the rules and regulations of the Chapter. I accept the responsibility of following these By-Laws and understand any actions that violate these rules will be dealt with as described by the By-Laws. Signature Name (Printed) Badge Number 21 P a g e

22 22 P a g e