ROCKFORD BOARD OF EDUCATION ROCKFORD, ILLINOIS Meeting Minutes

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1 ROCKFORD BOARD OF EDUCATION ROCKFORD, ILLINOIS Meeting Minutes BOARD APPROVED MAY Rockford Public Schools Administration Building Tuesday, May 12, 2015 The regular meeting of the Rockford Board of Education was called to order by President Kenneth Scrivano at 5:02p.m. Present: President Kenneth Scrivano, Vice President Jude Makulec, Secretary Lisa Jackson, Mr. Tim Rollins, Dr. Michael Harner, Mrs. Laura Powers (5:05 p.m.) Absent: Mr. Michael Connor Motion by Mr. Rollins seconded by Dr. Harner that the Board hold an executive session to consider the appointment, compensation, discipline, performance or dismissal of employees; the discipline of students; pending or imminent litigation; collective bargaining matters; or other matters provided for pursuant to 2 (c) of the Open Meetings Act. Approved: The Board was in executive session from 5:03p.m. until6:15 p.m. 1. Call to Order - President Kenneth Scrivano called the regular meeting of the Rockford Board of Education to order at 7:00p.m. 2. Roll Call Present: President Kenneth Scrivano, Vice President Jude Makulec, Secretary Lisa Jackson, Mr. Tim Rollins, Dr. Michael Harner, Mrs. Laura Powers Absent: Mr. Michael Connor 3. Moment of Silence and Pledge of Allegiance 4. Recognition A. Illinois ~Jational GeograFJ~io State Bee pulled by Administration 5. Petitions & Communications A. L.C. Wilson spoke of the need to be engaged with students; teaching them what is acceptable and nonacceptable behavior. B. Maxwell Wang spoke of economic mobility ladder and how the District is harming the community. C. Allison Wang spoke of Winnebago County and the need to help children up the economic ladder. 6. Board Member Comments There were no comments. 7. *Consent Items A. Meeting Minutes: 04/28/15, 04/25/1 5 B. Purchase Orders C. Payroll D. Accounts Payable E. Contrasts Under $10,000- pulled by Ms. Jackson F. Travel 8. *Bid Recommendations pulled by Ms. Jackson A. IFB Gym Floor Replacement and Gym Bleachers at RESA Middle School B. IFB Sound and Light Upgrades at East, Guilford, and Jefferson High Schools C. IFB Lawn Care Application Services 9. *Recurring Contrasts- pulled by Ms. Jackson A. SMART Learning Systems, LLC B. Architectural Services for Additions and/or Renovations to Nineteen Schools 10. *Other Consent Page 1 of 10

2 A. Resolution and Notice of Public Hearing on the Tentative Budget for Mrs. Stacie Talbert- Scott B. Resolution Reauthorizing Participation in ISDLAF+ C. Freedom of Information Log Motion by Mr. Rollins seconded by Dr. Harner to approve Consent Items not pulled. Yeas: Ms. Jackson, Mr. Rollins, Mr. Scrivano, Mrs. Makulec, Dr. Harner, Mrs. Powers Approved: Motion by Mr. Rollins seconded by Dr. Harner to approve Consent Item pulled 7E, Contracts under $10,000 Motion by Mr. Rollins seconded by Dr. Harner to approve Bid Recommendations pulled 8A- 8C, IFB Gym Floor Replacement and Gym Bleachers at RESA Middle School, IFB Sound and Light Upgrades at East, Guilford, and Jefferson High Schools, IFB Lawn Care Application Services. Motion by Mr. Rollins seconded by Dr. Harner to approve Recurring Contracts pulled 9A- 9B, SMART Learning Systems, LLC, Architectural Services for Additions and/or Renovations to Nineteen Schools. Final reports have been received for Cohorts I and II, in regards to SMART Learning Systems. Dr. Jarrett will have the report in his weekly update. Mr. Scrivano called for the vote. 11. *Closed Session Consent Items- pulled by Ms. Jackson A. Recommendation of Salary Adjustment B. Notice of Dismissal & Non-Renewal of 12 Month Educational Support Personnel- Reduction in Force C. Notice of Dismissal & Non-Renewal of 9 Month Educational Support Personnel - Reduction in Force D. Resolution Affirming Hearing Officer's Finding of Fact and Recommendation E. HR Organizational Report & PO Report 12. *Closed Session Consent Items Student Discipline- pulled by Ms. Jackson Student Discipline in which all students are prohibited from being on school grounds and school-sponsored activities without the prior written permission of the principal. A. KSB 2- expelled for the remainder of the school year and the first semester of the school year. B. AWE 4 -expelled for the remainder of the school year and the first semester of the school year. C. NLA 8- expelled for the remainder of the school year and the first semester of the school year. D. TRM 9- expulsion is held in abeyance contingent upon a Conditional Probation Agreement for the remainder of the school year and the first semester of the school year being executed on or before the next Board meeting. E. VFJ 10-expulsion is held in abeyance contingent upon a Conditional Probation Agreement for the remainder of the school year and the first trimester of the school year being executed on or before the next Board meeting. Page 2 of 10

3 F. EME 18-expelled for the remainder of the school year and the entire the school year. G. KAD 22 -expelled for the remainder of the school year and the first semester of the school year. 13. *Closed Session Consent Items- CPAs A. JJF 5 B. JRM 6 C. MZB 7 D. KNE 12 E. ANF 13 F. EGF 14 G. OEM 15 H. AAG 19 I. QLW20 J. JLB 21 K. EW23 L. sow 24 M. DAM 26 Motion by Dr. Harner seconded by Mr. Rollins to approve Closed Session Consent Items- CPAs. Yeas: Ms. Jackson, Mr. Rollins, Mr. Scrivano, Mrs. Makulec, Dr. Harner, Mrs. Powers Approved: Motion by Dr. Harner seconded by Mr. Rollins to approve Closed Session Consent Items pulled 11 A - 11 E, Recommendation for Salary Adjustment, Notice of Dismissal & Non-Renewal of 12 Educational Support Personnel- Reduction in Force, Notice of Dismissal of 9 Month Educational Support Personnel- Reduction in Force, Resolution Affirming Hearing Officer's Finding of Fact and Recommendation, HR Organizational Report & PD Report. Motion by Mr. Rollins seconded by Dr. Harner to approve Closed Session Consent Items pulled, Student Discipline 12A - 12G. 14. Superintendent's Report- Dr. Jarrett A. Superintendent's Report The Academic All Stars Salute will take place on May 21, The Superintendent's Student Advisory Council (SSAC) is sponsoring a District-wide talent show on May 15, 2015 at East High School. Dr. Jarrett congratulated students in the Montessori program as they raised over $10,000 to build a girl's school in Kenya. Board members Dr. Harner and Mr. Rollins attended the event. Dr. Jarrett ceded his time to Ms. Gloria Lundin of the Community Foundation of Northern Illinois. B. Band Wagon II Update Ms. Lundin spoke of the Band Wagon II challenges. The program raises money for middle school band programs. The goal for Band Wagon II is $300K with commitments from Community Foundation and RPS 205 of $100K each; the remaining to be raised from community members. October is the end date for raising the funds. Currently, the fund is $277K. Ms. Lundin challenged the Administration and Board members to Page 3 of 10

4 raise $2,250 matching the amount raised by the Community Foundation's board. The deadline is May 29, C. Five Year Financial Plan Presentation Mr. Howard Crouse, PMA Financial, made a PowerPoint presentation of financial projections based on certain assumptions. The preliminary 2016 budget is the starting point of the assumptions and projections. The analysis uses the District's operating funds and does not include the capital plan. Mr. Crouse presented the following: Revenue Assumptions: Equalized Assed Valuation (EAV) 6.27% in Levy Year (L Y) 14, decrease of 3% in L Y 15, and after that 1% increase. $7.5MM in new property annually, producing $550K in revenue. Consumer Price Index (CPI) levy of 0% for L Y14 - L Y17, then 2%. Revenues flat after adjustments to FY16 budget. Overall operating revenues for FY16 are approximately $7MM higher than FY15. General State Aid (GSA) at current 89% proration each year. Expenditure assumptions: REA contract expires FY16 staffing levels held after reductions. Health insurance costs assumed to annual 4% increase. Increases built in for textbooks and bus purchases. Education funds, Other objects (tuition and charter payments) expected to increase 10% annually. The presentation continued with an eleven ( 11) year aggregate Operating funds projection for Education, Operations & Maintenance, Transportation, IMRF, Working Cash, and Tort. He then presented alternate scenarios including: GSA funding at 95% in FY 16, then 100%. Additional Education Fund capital outlay for technology and furniture starting in FY17. Most recent Senate Bill1 (SB1) impact modeled for District- additional $5. 6MM phased in over four years. Cost shift of 2. 5% each year for three years beginning in FY 17. Full funding of GSA but with cost shift. Mr. Crouse concluded his presentation by graphs (attached) with various assumptions. 15. Committee Reports A. Education Committee- Mrs. Makulec The Education Committee has not met since the last Board meeting. The committee will meet in June. New member notices will be posted for interested community members, and interviews will take place. B. Operations Committee - Mr. Rollins The committee met Tuesday, May 5, Agenda items included the Five Year Financial Plan presentation, the Community Eligibility Provision (CEP), which is on the agenda as new business. Committee members recommended forwarding CEP to the Board. Committee members received an update on new buses. Discussion included information regarding the impact of not purchasing new buses on the maintenance cost. The District has purchased buses with ten-year warranties, and the warranties are expiring. Once they have expired, maintenance costs will dramatically increase. The final discussion item was architectural contracts adopted at the present Board meeting. The committee will meet Tuesday, June 2, New member notices will be posted for interested community members, and interviews will take place. C. Facilities Plan Oversight Committee- Dr. Harner The Facilities Plan Oversight Committee will meet Tuesday, May 19, 2015 at 7:00p.m. 16. *Action Items A. TNT- Teens in Transition, RAMP- Colleen Cyrus Motion by Mrs. Makulec seconded by Dr. Harner to approve TNT- Teen in Transition, RAMP. Page 4 of 10

5 Absent from the vote: Ms. Jackson Approved: B. AT&T Telephone Service (SIP)- Mr. Todd Schmidt Motion by Mr. Rollins seconded by Dr. Harner to approve AT&T Telephone Service (SIP). Absent from the vote: Ms. Jackson Approved: C. Comcast -Internet Service- Mr. Todd Schmidt Motion by Dr. Harner seconded by Mr. Rollins to approve Comcast- Internet Service. Absent from the vote: Ms. Jackson Approved: D. Student Code of Conduct FY 16- Mrs. Angela Hite-Carter Motion by Mrs. Makulec seconded by Dr. Harner to approve the Student Code of Conduct FY 16. Motion by Mr. Rollins seconded by Mrs. Makulec to amend the motion to add "Distribution of Drugs" as a mandatory expulsion recommendation to the Student Code of Conduct FY 16. Mr. Scrivano called for the vote. Mr. Scrivano Called the Question on the original motion as amended. The Student Code of Conduct FY16 is aligned with proposed legislation, Senate Bill1 00. Automatic homework requests will be issued upon suspensions. Transition processes now include alternative instruction and social development intervention discipline programs. The Illinois School Code requires the District to annually revise the school code. Mr. Scrivano called for the vote on the amended motion. Yeas: Mr. Rollins, Mr. Scrivano, Mrs. Makulec, Dr. Harner, Mrs. Powers Approved: Other Business/New Business/Agenda Recommendations A. $120,000 Grant Acceptance for Energy Efficiency Improvements- Dr. Woulfe The grant is for $120,000 in energy efficient upgrades for lighting systems in the District's facilities. Acceptance of the grant will ensure that forty percent (40%) of the lighting upgrade costs will be covered in the 10 Year Facilities Plan. Impacted schools are: Lincoln, West, Fairview and Summerdale. I This will return as an action item at the 5/26/15 Board meeting. B. Community Eligibility Provision- Mr. Todd Schmidt The Community Eligibility Provision (CEP) is a USDA (United States Department of Agriculture) program providing a plan to offer free meals to all students through the National School Lunch and School Break Programs. This eliminates the need of applying for free and reduced lunch and enables all students to eat breakfast and lunch at no cost to themselves or their family. Mr. Schmidt was requested to provide current unpaid meal fees and a full year forecast. This will be in a future Superintendent's Update. Alternative applications will be provided for sports fees. This will return as an action item at the 5/26/15 Board meeting. Page 5 of 10

6 C. Consortium for Educational Change Continued Collaboration Facilitation Services- Dr. Daniel Woestman The approval of the contract will enable Consortium for Education Change (CEC) to provide additional facilitation services as part of moving forward in the collaborative approach. The District has partnered with the REA in the past and believes it's important to have discussion and planning meetings facilitated. The financial impact to the District is $36,000. This will return as an action item at the 5/26/15 Board meeting. D. Resolution to Adopt Budget- Mrs. Stacie Talbert-Scott E. Permanent Operating Transfer- $10 Million- Mrs. Stacie Talbert-Scott Mrs. Talbert-Scott presented both items together. The FY16 budget presented to the Board is a balanced budget in the amount $360,953,747. Highlights for the proposed budget include: Eleven percent (11%) General State Aid (GSA) proration for FY 16. Contractual increases budgeted, health care cost adjusted to forecast actual. Purchased services, supplies and materials expected to remain flat or decrease. Elementary math book adoption $1 MM. $1MM investment in technology. Fund 10 investment in Capital Plan $300K. $10MM permanent fund transfer from Transportation Fund to Operations and Maintenance Fund. Additional resources to Empowerment Zone schools including retaining full time literacy coach and Behavior Intervention Specialist (BIS), increase Title I funds from $300 to $500 per pupil. Increase support to English Language Learners (ELL). Property taxes are approximately 46% or $167MM of the District's revenue, State revenue is approximately $141MM, or 39%. FY 16 Operating funds expenditures are: o $181,863,809MM salaries that include FTE reduction or $7.43MM o $78,243,213MM benefits o $39,242,988MM purchased services Implementation of KRONOS will continue for Human Resources to include benefits module and time and attendance system. Implement budget and forecasting software. Estimated fund balance is at 28%, as required. Discussion items included: Debt service revenue for FY 16 Capital Fund is $13,546,546. There is no surplus budgeted for this fund. TRS on Behalf is a separate line item in the budget. The increase is due to a rate increase in the Federal TRS on Behalf from nine (9%) to thirty-six (36%) percent. Members requested the number and cost analysis of vehicles (automobiles), not including buses and delivery trucks, owned by the District and used by employees. This will be added to the Board Log. Analysis is taking place regarding salaries utilized for capital and operational expenses. Levy will be kept flat for existing property, but the District will take levies for any new properties. Administration has requested information from Winnebago County regarding expiration dates of TIF and Enterprise zones. Dr. Jarrett will include in the weekly update a letter to the new State Superintendent and the new State Secretary of Education highlighting an issue that is problematic to the District. When the District hires certified employees funded through Title I, the State of Illinois will take 36% of those funds for TRS on Behalf. This gives a school district incentive to buy supplies/materials rather than higher needed staff. The impact this year is $1.6MM, which is an additional twenty-nine FTEs that could be added to support the District's struggling students. Page 6 of 10

7 18. Adjournment Motion by Ms. Jackson seconded by Mr. Rollins to adjourn. Adjournment: 9:08 p.m. Approved: /If Secretary:g. hcld!dt. Page 7 of 10

8 PMA Fi nancial Plann i~ Program 1 Rockford School Distrkt 205 Fully Fu nded GSA by FY17 ~ p M A May 2015 I1Jm ' ~ _,_ - PMA Financial P l annt~ Program 1 Rockford School District 205 May 2015 ~ p M A II1Jl1t Full GSA Funding and Ed Fund Capital Outlay... _~ -- _ ,. _~ " Page 8 of10

9 PMA Financial Plann i~ Program! ~:~:~ Scllool District 205 & p ~A lrnpact of Phased-in SB11mplementation as Modeled _. ---._, r PMA Financial Plann i~ Program 1 Rockford School District 205 ~ p M A May 2015.m1t. lrn pact of //Cost Shift" at 2.5% Increased per Year' for 3 Years ,.,_ :..... J r c. = Page 9 of10

10 PMA Financial P l ann i~ Program I Rockford School District 205 May 2015 ~ p M A 11Im '. ' Combined Impacts of the Full GSA Funding Scenario and the "Cost Shift" at 2.5% Increased per Year for 3 Years '~~~ , Page 10of10