FINANCE COMMITTEE 6:30 P.M. (Barnhart, Piper, Robinson) REGULAR MEETING 7:00 P.M.

Transcription

1 130 6 th STREET WEST PHONE (406) ROOM A FAX (406) COLUMBIA FALLS, MT AGENDA MONDAY JANUARY 7, 2019 COUNCIL CHAMBERS CITY HALL FINANCE COMMITTEE 6:30 P.M. (Barnhart, Piper, Robinson) 1. Claims Review 1. CALL TO ORDER A. Roll Call B. Pledge of Allegiance REGULAR MEETING 7:00 P.M. 2. APPROVAL OF AGENDA 3. CONSENT AGENDA: *A. Approval of Claims -$ 100, January 7, 2019/Dec Approval of Claims $ 12, December 19, 2018 *B. Approval of Payroll Claims - $ 64, December 28, 2018 Approval of Payroll Claims - $20, Dec 31 st Quarterly payments *C. Approval of Regular Meeting Minutes December 17, 2018 *D. Approval of Memorandum of Understanding Flathead County EMS, November 1, 2018 May 31, 2019 and authorize City Manager to sign. *E. Approval of Easement Agreement with Whitefish Credit Union Association for placement of Wayfinding Sign. *F. Approval of Task Order 04A- HDR Engineering (Lift Station #2 Rebid) and authorize City Manager to sign. 4. VISITORS/PUBLIC COMMENT (Items not on agenda) 1

2 5. NOTICE OF PUBLIC HEARINGS/PUBLIC HEARINGS: A. Public Hearing Municipal Code Amendments Continued until complete: The City Council of the City of Columbia Falls, shall conduct public hearings for the purpose of adopting changes to the Columbia Falls Municipal Code Title 1, 2, 3, 5, 6, 8, 9, 10, 12, 13, and 15 pursuant to a comprehensive legal analysis of the codes for compliance with state and federal statutes. The City Council is proposing completing the suggested text changes as recommended by the legal analysis and to update other outdated or necessary text changes as identified by City staff or Council. This hearing will be continued until the code changes are complete. Text review will be continued in January and February. The proposed changes are available for review at the office of the City Clerk, City of Columbia Falls th Street West, Columbia Falls, MT. Persons may contact the City Clerk or City Manager at or th Street West, Columbia Falls, MT for more information about the hearing. *B. Notice of Hearing January 21, 2019 TIF Fund Budget Hearing: NOTICE IS HEREBY GIVEN, that the City Council of the City of Columbia Falls, Montana, will hold a public hearing on January 21, 2019 at 7:00 p.m. in the Columbia Falls City Hall, th Street West, Columbia Falls, Montana, to adopt an amended 2019 FY budget for the Tax Increment District Fund. The City received the estimated tax funding for the Tax Increment District Fund at the end of October, Based on the estimated tax funding of $294,605, the City Council will amend the 2019 FY appropriations for the 2019 FY. The funds will be spent as provided for in the Tax Increment District Statement of Need. Taxpayers are encouraged to attend the hearing and give written or oral comments on the budget-related item. Written comments may be mailed to the City Clerk, th Street West, Room A, Columbia Falls, Montana, Questions regarding the proposed items can be made by contacting City Manager Susan Nicosia at UNFINISHED BUSINESS: None 7. NEW BUSINESS: None 8. ORDINANCES/RESOLUTIONS: *A. Resolution # A Resolution of the City Council of the City of Columbia Falls, Montana, Amending Fund 4020 General Equipment Capital Projects Fund Revenues and Appropriations for the Fiscal Year Ending June

3 *B. Resolution # A Resolution of the City Council of the City of Columbia Falls, Montana, Authorizing a Loan from the Cedar Creek Trust Fund for the Purchase of a Fire Apparatus. 9. REPORTS/BUSINESS FROM MAYOR & COUNCIL *A. Mayor Proclaiming May 3, 2019 Columbia Falls Arbor Day 10. CITY MANAGER REPORT A. Manager s Update On-going projects and activities 11. CITY ATTORNEY REPORT 12. MISCELLANEOUS *A. INFORMATIONAL CORRESPONDENCE List available for Review 13. ADJOURN Next Scheduled Meetings: Next Regular Council Meeting January 21st Planning Board January 15 th Growth Policy Update continued Council Workshop Public Safety Funding Fire January 17 th (Thursday) Public Safety Committee Tuesday, January 8 th 6:30 p.m. *Attached 3

4 01/04/19 CITY OF COLUMBIA FALLS Page: 1 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account D SPECIALTIES INC /14/18 STRS-BANDING,BUCKLES,BRCKTS,BA Total for Vendor: BATES, SHAWN /27/18 WTR-CDL REIMBURSEMENT Total for Vendor: CARQUEST AUTO PARTS /30/18 STRS-CAB AIR ELEMENT /30/18 STRS-OWI DEF /30/18 STRS-AIR /05/18 STRS-BATTERY,CORE RETURN /08/18 SWR-HEADLIGHT /13/18 STRS-LAMP Total for Vendor: E 997 CENTURYLINK 1, /18/18 COURT-TELEPHONES /18/18 ADMIN/MGR /18/18 FINANCE /18/18 COMP SERV /18/18 POLICE /18/18 FIRE /18/18 POOL /18/18 STREETS /18/18 WATER /18/18 SEWER Total for Vendor: 1, E 2852 CHARTER COMMUNICATIONS /21/51 PD-INTERNET FOR JAN Total for Vendor:

5 01/04/19 CITY OF COLUMBIA FALLS Page: 2 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account CINTAS FIRST AID & SAFETY /21/18 FAC-PW OFF-1ST AID SUPPLIE /21/18 SWR-1ST AID SUPPLIES /21/18 STRS-1ST AID SUPPLIES /21/18 WTR-1ST AID SUPPLIES /21/18 PD-1ST AID SUPPLIES Total for Vendor: CITY OF COLUMBIA FALLS /24/18 FACILITIES-WTR/SWR /24/18 FIRE /24/18 STREETS /24/18 WATER /24/18 SEWER Total for Vendor: CITY OF WHITEFISH BUILDING 3, /31/18 BUILDING PERMITS FOR DECEMBER /31/18 ELECTRICAL PERMITS /31/18 MECHANICAL PERMITS /31/18 PLUMBING PERMITS 1, Total for Vendor: 3, Community Development Services 1, TEDD /28/18 SVCS 12/1-12/28/18 1, Total for Vendor: 1, CURTIS, KRISTI COLJ FALL 2018 CERT. SCHOOL - DEC. 2-7, ANACONDA, MT /17/18 CRT-TRAVEL,MEALS,LODGING Total for Vendor: DOYLE & ASSOCIATES, P.C. 6, /15/18 FY18 FINCL/COMPL AUDIT,BLDG CO /15/18 FY18 FINCL/COMPL AUDIT,BLDG CO 1, /15/18 FY18 FINCL/COMPL AUDIT,BLDG CO 1,

6 01/04/19 CITY OF COLUMBIA FALLS Page: 3 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account /15/18 FY18 FINCL/COMPL AUDIT,BLDG CO 1, Total for Vendor: 6, EVENSON TECHNOLOGIES, INC /11/18 FD-RURAL SALT APPLICATION Total for Vendor: EVERGREEN WASTE CONNECTIONS /31/18 FACILITIES-GARBAGE /31/18 STREETS /31/18 WATER /31/18 SEWER /31/18 PARKS Total for Vendor: FERGUSON ENTERPRISES, INC /11/18 SWR-WOG THRD Total for Vendor: FIRST BANKCARD 2, /24/18 INTERNATION-SUPVSR TRNG /26/18 MT SOC OF CPAS-CRSE REGIST /26/18 INTERNATION-SUPVSR TRNG /28/18 AMZN-CRT,INK CRTDGS /29/18 DELTA-FD,K.NACE /29/18 AGENT FEE-FD,K.NACE /29/18 UNITED-FD,K.NACE lN121 12/05/18 VRZN-GO WIRELESS,PD-C.MCCO /06/18 HOLIDAY INN-ADMN,S.NICOSIA E51200/34 12/14/18 MURDOCH'S-PD,LITHIUM BATT /17/18 SALISH CLG-PD,TRNG B.RICE Total for Vendor: 2, FLATHEAD COUNTY OES - FECC 31, /15/18 FECC SERVICES 10/1/18-12/31/18 31, Total for Vendor: 31,

7 01/04/19 CITY OF COLUMBIA FALLS Page: 4 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account FLATHEAD COUNTY TREASURER /02/19 TECHNOLOGY SURCHARGE /02/19 LAW ENFORCEMENT ACADEMY Total for Vendor: GLACIER BANK 16, /14/18 SID BOND-RIVERWOOD-PRINC 9, /14/18 SID BOND-RIVERWOOD-INT 6, Total for Vendor: 16, HANSON'S HARDWARE /05/18 STRS-MISC SCREWS /07/18 STRS-CARPNTR SQUARE,DRY SQUARE /09/18 SWR-MISC SCRWS /14/18 FD-LINKS,COLD SHUT,SIGN,CHAIN /20/18 PW-CABLE EXTENSION /11/18 SWR-DAFT RECYCLE PROJECT /11/18 SWR-DAFT RECYCLE PROJECT /10/18 STRS-YLW JKT LGHT EXT /17/18 STRS-MISC SCRWS /20/18 FAC-SPRAY,SOAP,STOR BOX /06/18 SWR-PAINT,BRUSH,MISC SCRWS Total for Vendor: HDR ENGINEERING, INC. 2, /10/18 SWR-LFT STN#2-PUMP MOD/MN 2, Total for Vendor: 2, J2 BUSINESS PRODUCTS /12/18 FIN-HNG FLDRS,LABEL TAPE,BNDR /12/18 WTR-HNG FLDRS,LABEL TAPE,BNDR /12/18 SWR-HNG FLDRS,LABEL TAPE,BNDR /12/18 BLDG-HNG FLDRS,LABEL TAPE,BNDR /12/18 PLNG-HNG FLDRS,LABEL TAPE,BNDR /14/18 FAC-FLOOR TOOL /19/18 PD-SLIM CASE,CRTDG,BOX STRG,PP

8 01/04/19 CITY OF COLUMBIA FALLS Page: 5 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account /20/18 FIN-HDMI CABLE /27/18 FIN-PEN REFILLR /27/18 WTR-PEN REFILL,BLUE COPY PAPER /27/18 SWR-PEN REFILL,BLUE COPY PAPER /27/18 BLDG-PEN REFILL,BLUE COPY PAPE /27/18 PLNG-PEN REFILL,BLUE COPY PAPE /27/18 STRS-DRY ERASE MRKRS /27/18 WTR-DRY ERASE MRKRS /27/18 SWR-DRY ERASE MRKRS /27/18 PRKS-DRY ERASE MRKRS /27/18 FAC-DRY ERASE MRKRS /28/18 WTR-YLW COPY PAPER /28/18 SWR-YLW COPY PAPER Total for Vendor: JIFFY LUBE /17/18 PD-2014 RAM SVCD Total for Vendor: KENCO SECURITY AND TECHNOLOGY /01/19 FAC-(CTY HL)MONITORING/TEST /01/19 FAC-(FD)MONITORING/TEST Total for Vendor: L.N. CURTIS & SONS /19/18 FD-TOWELETTES,ADAPTER Total for Vendor: LHC, INC. 1, A /19/18 SWR-TEST HOLES 1, Total for Vendor: 1, LOOSE ENDS UPHOLSTERY,INC /12/18 PD-#16,REPAIR Total for Vendor:

9 01/04/19 CITY OF COLUMBIA FALLS Page: 6 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account MAHUGH FIRE & SAFETY 1, /07/18 FD-SUCTION HOSE /14/18 FD-GLOVE STRAP,GLOVES Total for Vendor: 1, MERIWETHER MECHANICAL AND DRAIN /18/18 FD-STN#42 BOILDER MAINT * Total for Vendor: MIDWAY RENTAL AND POWER /11/18 FD-HAMMER DRILL,BIT /12/18 STRS-BOOMLIFT Total for Vendor: MONTANA DEPT. OF LABOR & /21/18 FD-BOILER #28313-INSPCT & CERT Total for Vendor: MONTANA ONE CALL CENTER /14/18 STRS-UDIGS 11/16-12/13/ /14/18 WTR-UDIGS 11/16-12/13/ /14/18 SWR-UDIGS 11/16-12/13/ Total for Vendor: MORRISON-MAIERLE, INC. 6, /30/18 6TH & NUCLEUS AVE-THRU 11/30 5, /30/18 TA GRANT-SVCS THRU 11/30/ Total for Vendor: 6, MURDOCH'S RANCH & HOME KALISPELL /34 12/13/18 STRS-SHOP TOWELS,BATTERIES /34 12/13/18 STRS-COWHIDE GLOVES Total for Vendor:

10 01/04/19 CITY OF COLUMBIA FALLS Page: 7 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account NATIONAL FIRE PROTECTION Y 12/06/18 FD-MEMBERSHIP RENEWAL Total for Vendor: NEW CASTLE ELECTRIC, INC /15/18 SWR-TBLSHT BLOWN FUES MIXER Total for Vendor: NORCO, INC /14/18 WTR-BOMBER JCKT,SMOKE LENS /27/18 WTR-BOMBER JCKT /31/18 STRS-CYLINDER RENTAL Total for Vendor: NORTH CENTRAL LABORATORIES /17/18 SWR-PHOS STNDRD,BUFFER SLTN,FI Total for Vendor: NORTHWESTERN ENERGY 2, /27/18 FACILITIES-NATURAL GAS /27/18 POLICE /27/18 FIRE /27/18 STREET /27/18 WATER /27/18 SEWER Total for Vendor: 2, O'NEIL PRINTERS, INC /07/18 WTR-WTR/SWR PERMITS 2PRT NCR /07/18 SWR-WTR/SWR PERMITS 2PRT NCR /27/18 CRT-BUS WNDW ENV (2500) Total for Vendor:

11 01/04/19 CITY OF COLUMBIA FALLS Page: 8 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account O'REILLY AUTO PARTS /30/18 STRS-BIT /30/18 STRS-SOCKET /03/18 STRS-SILICONE Total for Vendor: PLATT ELECTRIC SUPPLY U /12/18 STRS-STRT LIGHTS * Total for Vendor: Q BUSINESS SOURCE /07/18 FIN-W-2,1099 FORMS Total for Vendor: ROBERT PECCIA AND ASSOCIATES 4, FINAL 12/12/18 7TH ST E,MAIN REPAIR 4, Total for Vendor: 4, SANDS SURVEYING, INC. 1, /20/18 PLNG/MLG-11/27-12/19/18 1, Total for Vendor: 1, SPOKANE HOUSE OF HOSE, INC /12/18 SWR-GARDEN-ASSY Total for Vendor: SUCCESSFUL SIGNS AND AWARDS /12/18 CNCL-BRASS METAL PRINT /11/18 PLNG-NAMEPLATE,P.SINGER Total for Vendor: URECO INC. 4, /06/18 STRS-DEICER 4, Total for Vendor: 4,

12 01/04/19 CITY OF COLUMBIA FALLS Page: 9 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account USA BLUE BOOK /04/18 SWR-DAFT PARTS Total for Vendor: E 1218 VERIZON WIRELESS 1, /12/18 ADMIN-CELL PHONES 23.10* /12/18 FINANCE /12/18 FIRE /12/18 FACILITIES /12/18 STREETS /12/18 POLICE /12/18 PARKS /12/18 WATER /12/18 SEWER Total for Vendor: 1, VICTIM-WITNESS ADVOCATE PROGRAM /02/19 VICTIM-WITNESS FEE FOR DEC Total for Vendor: VIRTUAL CIRCUIT IT /20/18 PD-INSTL LERMS & MERGE PD,SIMS /27/18 PD-VERIZON CRDS,CONFIG MOB&DIG /27/18 WTR-RMVD AVAST /27/18 PD-LAPTOP CONNCT ISSUES /27/18 PD-LAPTOP CONNCT ISSUES /29/18 PWD-ACCESS TO FIN SERVER Total for Vendor: WESTERN BUILDING CENTER /06/18 STRS-LATH-WOOD W/POINT /07/18 STRS-4X8 CDX /04/18 STRS-BOLTS,WASHERS /05/18 STRS-#2 PHILIPS /10/18 FAC-ASSTD FSTNERS /13/18 FD-CHAIN,LINKS,SIGN

13 01/04/19 CITY OF COLUMBIA FALLS Page: 10 of 12 15:45:34 Claim Approval List Report ID: AP100V For the Accounting Period: 12/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account /20/18 FD-WING CONNECTORS /26/18 FD-ELECTRIC BALLAST /26/18 FD-ELECTRIC BALLAST /27/18 FD-BOLTS,ASSTD FSTNRS,LEDS /11/18 SWR-DAFT RECYCLE PROJECT /11/18 SWR-DAFT RECYCLE PROJECT /11/18 SWR-DAFT RECYCLE PROJECT /15/18 SWR-FACESHIELDS /15/18 SWR-HEATER /18/18 SWR-VAC TRK HOSE ADPTR /20/18 FAC-PHILIPS,NUT,ASSTD FSTNRS, /12/18 STRS-LATH SCREW /12/18 STRS-PLIERS /07/18 WTR-STAPLES,SCWDRVR /12/18 WTR-TLT CONNECTOR /19/18 WTR-LOCTITE ADHESIVE Total for Vendor: E 2733 WEX Fleet Universal 3, /31/18 POLICE-FUEL 1, /31/18 FIRE /31/18 PARKS /31/18 WATER /31/18 SEWER /31/18 STREETS /31/18 FACILITY /31/18 TRAILBLAZER-S.NICOSIA /31/18 PD-Rice Training Total for Vendor: 3, # of Claims 53 Total: 100, Total Electronic Claims 6, Total Non-Electronic Claims

14 01/04/19 CITY OF COLUMBIA FALLS Page: 11 of 12 15:45:35 Fund Summary for Claims Report ID: AP110 For the Accounting Period: 12/18 Fund/Account Amount 1000 GENERAL FUND CASH/CASH EQUIVALENTS $50, TAX INCREMENT DISTRICT FUND CASH/CASH EQUIVALENTS $5, BUILDING CODE ENFORCEMENT FUND CASH/CASH EQUIVALENTS $4, SPECIAL LIGHTING DISTRICT FUND CASH/CASH EQUIVALENTS $ SPECIAL STREET MAINTENANCE DISTRICT FUND CASH/CASH EQUIVALENTS $2, GAS TAX FUND CASH/CASH EQUIVALENTS $4, CRIME VICTIMS ASSISTANCE FUND CASH/CASH EQUIVALENTS $ SID 38 FUND - Riverwood CASH/CASH EQUIVALENTS $16, CAPITAL PROJECTS FUND - General CASH/CASH EQUIVALENTS $ WATER ENTERPRISE FUND CASH/CASH EQUIVALENTS $7, SEWER ENTERPRISE FUND CASH/CASH EQUIVALENTS $8, Total: $100,

15 01/04/19 CITY OF COLUMBIA FALLS Page: 12 of 12 15:45:35 Claim Approval Signature Page Report ID: AP100A For the Accounting Period: 12/18 Council Meeting Date: 01/07/19 and Special Run 12/21/18 $100, and $50.00 Claims Submitted to Council:$ Claims Denied/Withheld by Council Finance Committee:$ Claim #'s: Prepared By: Sandy Carlson, Finance Director Sandy Carlson Approved by Susan M. Nicosia, City Manager Susan Nicosia City Council to Approve by motion on consent agenda The following claims are significant: -Quarterly billing for 911 Center $31, (General Fund) -Semi Annual Debt Payment to Glacier Bank for Riverwood SID $16, (Fund 3538) Note: There was an additional check run on 12/21/18 for Notary renewals to the Secretary of State. The remaining items are routine. Let me know if you have questions. Sandy 15

16 16

17 17

18 18

19 19

20 20

21 21

22 Regular Meeting - Transact Routine Business CITY OF COLUMBIA FALLS MINUTES OF THE REGULAR MEETING HELD DECEMBER 17, 2018 Mayor Barnhart called the meeting to order at 7:00 p.m. with roll call as follows: PRESENT: Mayor Barnhart COUNCIL: Karper, Shepard, Piper and Robinson ABSENT: Lovering and Fisher. ROLL CALL Also present were City Manager Nicosia, City Clerk Staaland, City Attorney Breck and Police Chief Peters. Pledge of Allegiance APPROVAL OF AGENDA: Mayor Barnhart requested a motion to approve the agenda. Councilman Karper moved to approve the agenda, second by Councilman Robinson, and the motion carried unanimously. CONSENT AGENDA: Councilman Robinson moved to approve the consent agenda noting that all claims appeared to be in order, second by Councilman Piper. Motion carried with Council voting as follows: YES: Karper, Shepard, Piper, Robinson and Barnhart NOES: None. ABSENT: Fisher and Lovering. A. Approval of Claims -$ 135, December 17, 2018 B. Approval of Payroll Claims - $ 105, December 14, 2018 C. Approval of Regular Meeting Minutes December 3, 2018 D. Approval of Plant Investment Fee Agreement, GDRS, LLC, th Avenue West and authorize City Manager to sign. E. Approval of Developer Improvement Agreement, GDRS, LLC, th Ave West and authorize City Manager to sign. VISITOR/PUBLIC COMMENT: (Items not on agenda) Tom Schneider with Eagle Transit said he was here to answer any questions the city may have due to their transportation service. PUBLIC HEARINGS/NOTICES: A. Public Hearing Municipal Code Amendments Continued until complete: The City Council of the City of Columbia Falls, shall conduct public hearings for the purpose of adopting changes to the Columbia Falls Municipal Code Title 1, 2, 3, 5, 6, 8, 9, 10, 12, 13, and 15 pursuant to a comprehensive legal analysis of the codes for compliance with state and federal statutes. PLEDGE AGENDA APPROVAL CONSENT AGENDA APPROVAL VISITOR/PUBLIC COMMENT PUBLIC HEARINGS December 17, 2018 Page 1 22

23 CITY OF COLUMBIA FALLS MINUTES OF THE REGULAR MEETING HELD DECEMBER 17, 2018 The City Council is proposing completing the suggested text changes as recommended by the legal analysis and to update other outdated or necessary text changes as identified by City staff or Council. This hearing will be continued until the code changes are complete. Text review will be continued in January and February. City Manager Nicosia said the text review will continue to the January 7, 2019 council meeting. UNFINISHED BUSINESS Lift Station 2 Project City Manager Nicosia said the City received two bids for Lift Station 2 with the low base bid being more than $40,000 over the engineer s estimated price. The bids were reviewed by Public Works Director Bradshaw, HDR Engineers and LHC, the apparent low bidder; they determined to reopen the bid for Lift Station 2 with a clearer understanding of specific requirements. Staff s recommendation is to decline the low bid and reopen the bidding process. The City Clerk will return the two bid bonds received. NEW BUSINESS: A. Columbia Falls TCC recommendation 4 th Ave West (OT Phase) City Manager Nicosia said the City s Urban Transportation met and recommended that the City Council submit a formal letter to MDOT requesting the official start of 4 th Ave West with the study (OT) phase. Nicosia said the Transportation Committee met last week and reviewed the Columbia Falls urban area and potential projects. The study of 4 th Ave West will include, but not limited to a complete analysis of utilities, storm water, surface condition, soil testing and review of traffic data. Nicosia said the current Administrative Rules state we can borrow ahead 3 years, if money is available. Nicosia noted that approving the formal letter this evening will allow for the study phase of the 4 th Ave West from Railroad Street to Hwy 2. MDOT estimates we are 3-5 years away from a completed project. UNFINISHED BUSINESS NEW BUSINESS Councilman Piper motioned to have the Mayor to sign the letter request an OT Phase on 4 th Ave West from Railroad St to Hwy 2, second by Councilman Robinson and the motion carried. B. Approval of Fire Truck purchase Fire Chief Hagen said we have a capital plan for equipment in the Fire Department; and we have slated the replacement of a pumper truck. With some of the taller buildings going up in town we need the ladder capability. December 17, 2018 Page 2 23

24 CITY OF COLUMBIA FALLS MINUTES OF THE REGULAR MEETING HELD DECEMBER 17, 2018 Chief Hagen said he has been looking at used trucks and is pursuing a quint truck that is in North Haven, Connecticut, they are asking $115,000. It is a 2002 HME/Central States 105 ft. straight stick ladder, 500 gallon tank, 2,000 gpm pump and 6-man custom cab. It has 29,000 miles, 574 aerial hours and 2600 engine hours. These are all low for the year and price. At the request of Chief Hagen, Kyle Nace (RES) flew out to inspect the truck on Saturday and there were a few minor issues but the company has agreed to address the issues. They did ask that we split the cost of the new rear tires. They have agreed to drive it out here for $3,500. Chief said it would cost double that if we had it shipped. Chief Hagen said the City will insure it as soon as we purchase it, and they will also insure it when they drive it out here. Chief Hagen said his recommendation is to have them drive it out here for $3500. Councilman Piper asked if Kyle would be available to go over it again once it arrives. Chief Hagen said once it gets here, RES and the fire department will inspect it. Hagen also noted that RES will service the truck. Councilman Piper motioned to approve the purchase and pay for transportation of the 2002 Quint Fire Truck, second by Councilman Shepard and the motion carried. City Manager Nicosia provided a spreadsheet of the total cost of the 2002 Fire Truck. The Rural share will be $83, and the city share will be $56, The city had originally budgeted $24,000, at the Jan. 7 th meeting Council can approve a budget amendment and a resolution approving a loan from the Cedar Creek Trust of $40,500. Councilman Shepard motioned to approve the City Manager to draft the resolution amending the budget and the CCT loan for the city share of the new Fire Truck, second by Councilman Robinson and the motion carried. ORDINANCES/RESOLUTIONS None. REPORTS/BUSINESS FROM MAYOR & COUNCIL: Mayor Barnhart said he was extremely proud to be a member of this community and the recent win in the Salvation Army Bell Ringing Competition is an example of the caring and giving spirit of the residents of this community. Mayor Barnhart thanked all those who participated in ringing the bell to raise money for those in need and said it was very satisfying to reclaim the title and trophy. ORDINANCES/ RESOLUTIONS REPORTS FROM MAYOR AND COUNCIL Councilman Shepard said Pat Walsh went through the Woodlawn Cemetery and marked most of the veterans graves to put the wreaths up. Shepard also noted that the Night of Lights was very enjoyable. December 17, 2018 Page 3 24

25 CITY OF COLUMBIA FALLS MINUTES OF THE REGULAR MEETING HELD DECEMBER 17, 2018 Councilman Piper asked if the gate across 6 th street E. is closed for the year. Nicosia replied yes, it is closed for the winter season. Mayor Barnhart said the opinion on the Columbia Falls Resort Tax in the Sunday Daily Inter Lake was well written. Mayor Barnhart said there was a complaint from a citizen on the corner of 3 rd and 4 th Ave. to turn on truck route, that the trucks were loud when slowing down. Mayor Barnhart said on the highway you cannot restrict trucks from having auxiliary braking systems but noted that in the city we could make restrictions on city streets. Mayor Barnhart would like to see a restriction of using compression (jake) brakes on city streets. City Manager Nicosia said she will look into it. Shepard said when the trucks come off the viaduct you can certainly hear them. CITY MANAGER: A. Manager s Update On-going projects and activities The public safety funding workshop will meet on January 17, 2019 at 6:30. The Public Safety Committee members are Barnhart, Piper, Lovering and alternate Shepard. January 28, 2018 Whitefish will host a FECC interlocal Agreement meeting. MLCT will have a new legislative application put in place to communicate faster and keep cities updated on legislative action. Nicosia met with representatives from the FC Spay and Neuter Task Force and the Flathead County Animal Shelter Advisory Group on how best to address the feral cat problem at River s Edge Parks. They have agreed to work with us on this issue. City Hall will close at noon on Christmas Eve and New Year s Eve. Employees will use vacation or comp time hours as these days are not considered paid holidays. Nicosia reviewed the Building permit activity for 2018 calendar year compared to the 2017 calendar year. 73 building permits were issued totaling about $16 million in value, 8.7 million are residential and 7.2 million are commercial. Last year we issued 64 permits, 5.8 million residential and 4.8 million in commercial. Nicosia also reported that the Wayfinding signs have started going as well as the 25 MPH flashing public safety lights. CITY MANAGER REPORT CITY ATTORNEY REPORT: None. POLICE REPORT: Chief Peters said they have completed Detective interviews and are working on background checks. Chief said they hope to have a decision made soon. December 17, 2018 Page 4 25

26 CITY OF COLUMBIA FALLS MINUTES OF THE REGULAR MEETING HELD DECEMBER 17, 2018 INFORMATIONAL CORRESPONDENCE - List available for Review A. REPORTS: a. Finance November b. Police November Activity/Calendar YTD CORRESPONDENCE/ REPORTS ADJOURN: Upon motion duly made by Councilman Karper and seconded by Councilman Robinson the meeting adjourned at 8:09 p.m. ADJOURN Mayor ATTEST: City Clerk APPROVED BY COUNCIL ACTION: January 7, 2019 December 17, 2018 Page 5 26

27 27

28 28

29 29

30 30

31 31

32 32

33 33

34 34

35 35

36 36

37 37

38 38

39 39

40 40

41 41

42 CITY OF COLUMBIA FALLS NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN, that the City Council of the City of Columbia Falls, Montana, will hold a public hearing on January 21, 2019 at 7:00 p.m. in the Columbia Falls City Hall, th Street West, Columbia Falls, Montana, to adopt an amended 2019 FY budget for the Tax Increment District Fund. The City received the estimated tax funding for the Tax Increment District Fund at the end of October, Based on the estimated tax funding of $294,605, the City Council will amend the 2019 FY appropriations for the 2019 FY. The funds will be spent as provided for in the Tax Increment District Statement of Need. Taxpayers are encouraged to attend the hearing and give written or oral comments on the budget-related item. Written comments may be mailed to the City Clerk, th Street West, Room A, Columbia Falls, Montana, Questions regarding the proposed items can be made by contacting City Manager Susan Nicosia at DATED THIS 7th DAY OF JANUARY 2019 s/barb Staaland, City Clerk Publish: Wednesday January 9 th and Wednesday January 16th 42

43 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA FALLS, MONTANA, AMENDING FUND 4020 GENERAL EQUIPMENT CAPITAL PROJECTS FUND REVENUES AND APPROPRIATIONS FOR THE FISCAL YEAR ENDING JUNE WHEREAS, the City Council appropriated $24,000 for a shared quint purchase in the Fund 4020 General Equipment budget for the 2019 FY; WHEREAS, the Fire Chief investigated several used quints and located a 2002 Quint that met or exceeded all of the desired features for a good price; and WHEREAS, the City Council approved the purchase of a 2002 Quint at the regular meeting held December 17, 2018 in an amount not to exceed $140,000; and WHEREAS, the City share of the $140,000 purchase is $56,571; WHEREAS, the City Council also approved funding the increased capital purchase with a loan from the Cedar Creek Trust Fund in the amount of $40,500; WHEREAS, Section , MCA provides for the adjustment of appropriations by the governing body for previously unbudgeted revenue that will fund the appropriations; and WHEREAS, Fund 4020 appropriations and revenues/other financing sources will be increased by $40,500; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA FALLS, MONTANA AS FOLLOWS: Section One: Fund 4020 General Equipment Capital Projects Fund is amended as follows: Revenues Increase Amended Total Proceeds from Loans $40,500 $40,500 Expenditures (Appropriations) New Machinery & $40,548 $64,548 Equipment Section Two: The City Council hereby authorizes the City Finance Director to make the Fund 4020 General Equipment Capital Projects Fund appropriation and revenues amendments for the fiscal year. Section Three: This Resolution shall become effective immediately upon its passage and approval by the City Council. PASSED AND ADOPTED BY THE CITY COUNCIL OF COLUMBIA FALLS, MONTANA THIS 7TH DAY OF JANUARY, 2019, THE COUNCIL VOTING AS FOLLOWS: AYES: NOES: ABSENT: City Clerk APPROVED BY THE MAYOR OF COLUMBIA FALLS, MONTANA THIS 7th DAY OF JANUARY, Mayor ATTEST: City Clerk 43 Res 1786

44 44

45 45

46 46