FINANCE COMMITTEE 6:30 P.M. (Barnhart, Lovering, Piper) REGULAR MEETING 7:00 P.M.

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1 130 6 th STREET WEST PHONE (406) ROOM A FAX (406) COLUMBIA FALLS, MT AGENDA MONDAY, JULY 2, 2018 COUNCIL CHAMBERS CITY HALL FINANCE COMMITTEE 6:30 P.M. (Barnhart, Lovering, Piper) 1. Claims Review 1. CALL TO ORDER A. Roll Call B. Pledge of Allegiance REGULAR MEETING 7:00 P.M. 2. APPROVAL OF AGENDA 3. CONSENT AGENDA: *A. Approval of Claims - $ 137, June 26, 2018 Approval of Claims - $ 62, July 2, 2018 *B. Approval of Payroll Claims - $ 75, June 29, 2018 *C. Approval of Regular Meeting Minutes June 18, 2018 *D. Approval of Memorandum of Understanding QRU Flathead County EMS and City of Columbia Falls June 1, 2018 December 31, 2018 *E. Approval to Void Checks Outstanding for Longer Than One Year 4. APPOINTMENTS: *A. Probationary Patrolman Christine Herman *B. Probationary Patrolman Brandon Rice 5. VISITORS/PUBLIC COMMENT (Items not on agenda) 1

2 6. NOTICE OF PUBLIC HEARINGS/PUBLIC HEARINGS: *A. PUBLIC HEARING Water & Sewer Rate Changes July 2 nd : Notice is hereby given that the City of Columbia Falls is proposing an increase to the water and sewer base rates. The City Council approved the following water and sewer base rates for the purpose of conducting the public hearing. Water The rate structure for water contains a fee for volume and a fee for base service charge. The City Council is proposing raising only the base fee by $2/month for a ¾ meter. An Equivalent Connection Factor ratio is applied according to Meter Size: Base Service Charge Table Per Connection Size Per Month Meter Size Ratio Existing Fee Proposed Fee 3/4" 1 $ 8.50 $ " 1.8 $ $ /2" 4 $ $ " 7 $ $ " 16 $ $ " 28 $ $ " 64 $ $ " 113 $ $ 1, " 178 $ 1, $ 1, " 256 $ 2, $ 2, Sewer The rate structure for sewer also contains a fee for volume and a fee for base service charge. The City council is proposing raising only the base fee by $1.50/month for a residential equivalent dwelling unit (EDU) from $7.35 to $8.85. Residential single family customers are billed at the rate of 1 EDU. All other customers, commercial, industrial, government, multi-family, are billed 1 EDU for every 50,000 gallons of metered water usage calculated annually. For example, a business with annual metered usage of 2 million gallons is equal to 40 EDUs. The public hearing will be held on July 2, 2018 at the City Council Chambers at City Hall at 130, 6 th Street West, Columbia Falls, MT. Interested persons may attend the hearing or submit written testimony mailed or delivered to City of Columbia Falls, City Clerk, th Street West, Columbia Falls, MT or by staalandb@cityofcolumbiafalls.com. For questions or further information regarding the hearing, contact City Manager Susan Nicosia at City Hall, (406) or nicosias@cityofcolumbiafalls.com. a. Council approval of proposed rate increases (Final action by Resolution at July 16 th council meeting) 2

3 *B. NOTICE OF PUBLIC HEARING PLANNING BOARD/CITY COUNCIL: The Columbia Falls City-County Planning Board will hold a public hearing for the following item at their regular meeting on Tuesday, July 10, 2018 at 6:30 p.m. at the Council Chambers of City Hall, 130 6th Street West, Columbia Falls, Montana. The Columbia Falls City Council will hold a subsequent hearing on August 6, 2018 starting at 7:00 p.m. in the same location. Request for a Growth Policy Amendment in the Columbia Falls Planning Jurisdiction: Greenway Capital LLC is requesting a Growth Policy amendment in the Columbia Falls Growth Policy. The property is located at 104 and 105 Bills Lane in Columbia Falls and consists of 13.8 acres. The property is described as Lots 3 and 4 of Williams Estates in Section 16, Township 30 North, Range 20 West, P.M.M., Flathead County. The property currently has an Urban Residential Land Use Designation anticipating densities of two to eight dwelling units per acre. The applicants are proposing a Multi-Family Land Use Designation with anticipated eight to twenty dwelling units per acre. Request for a Zoning Map Amendment in the Columbia Falls Planning Jurisdiction: Greenway Capital LLC is requesting a zoning map amendment in the Columbia Falls Zoning Jurisdiction. The property is located at 104 and 105 Bills Lane in Columbia Falls and is described as Lots 3 and 4 of Williams Estates in Section 16, Township 30 North, Range 20 West, P.M.M., Flathead County. The property is currently zoned CR-3 (One Family Residential) and the applicant is proposing CRA-1 (Residential Apartment). Request for a Planned Unit Development in the Columbia Falls Zoning Jurisdiction: Greenway Capital LLC is requesting a Planned Unit Development overlay to develop an apartment project. The property is located at 104 and 105 Bills Lane in Columbia Falls and consists of 13.8 acres. The property is described as Lots 3 and 4 of Williams Estates in Section 16, Township 30 North, Range 20 West, P.M.M., Flathead County. The project consists of 207 units in six buildings. The buildings are three stories tall with a proposed maximum height of 43.5-feet. The units will primarily consist of studio and one-bedroom apartments but there will be some two-bedroom units as well. To serve the site there will be 306 parking spaces. The apartment project proposes amenities such as a clubhouse, carwash for tenants, playground, game courts, Frisbee golf, along with on-site management. Approximately 65% of the 13.8 acres will be preserved in green space. Persons may testify at the hearing or submit written comments prior to the meeting. Written comment may be sent to Columbia Falls City Hall, Attention: Barb Staaland, 3

4 City Clerk, th Street West, Room A, Columbia Falls, MT or staalandb@cityofcolumbiafalls.com. For more information call Eric Mulcahy, Columbia Falls City Planner at *C. NOTICE OF PUBLIC HEARINGS BUDGET HEARINGS JULY 16 TH : NOTICE IS HEREBY GIVEN, that the City Council of the City of Columbia Falls, Montana, will hold public hearings beginning on July 16, 2018 at 7:00 p.m. in the Columbia Falls City Hall, th Street West, Columbia Falls, Montana, for the following purposes: Preliminary Budget Presentation and consideration of the preliminary budget for fiscal year beginning July 1, 2018 and ending June 30, This hearing will be continued until final adoption of the budget. Special Assessments Consideration of the adoption of the Street Lighting District and Street Maintenance District assessments for FY2018/2019. Council will hear any objections to the final adoption of the resolution levying special assessments for FY 2018/2019. Special Assessments are estimated as follows: Street Lighting District $ 33,928 Street Maintenance District $301,000 Individual property payment schedules are available for inspection ten (10) days from this notice, in the office of the City Clerk, th Street West, Columbia Falls, Montana, during regular hours Monday through Friday, 8:00 AM to 5:00 PM. Permissive Medical Levy Consideration of adoption on the proposed tax levy to fund health insurance premium contributions for group benefits beyond the amount of contributions in effect on June 30, The actual mills for consideration will be made available upon receipt of the certified tax valuation for the year. Taxpayers are encouraged to attend the hearings and give written or oral comments on any or all of the budget-related items. Written comments may be mailed to the City Clerk, th Street West, Room A, Columbia Falls, Montana, Questions regarding the proposed items can be made by contacting City Manager Susan Nicosia at UNFINISHED BUSINESS: None 4

5 8. NEW BUSINESS: None 8. ORDINANCES/RESOLUTIONS: None 9. REPORTS/BUSINESS FROM MAYOR & COUNCIL 10. CITY MANAGER REPORT *A. Manager s Update 11. CITY ATTORNEY REPORT 12. MISCELLANEOUS: *A. INFORMATIONAL CORRESPONDENCE - List available for Review 13. ADJOURN Next Scheduled Meetings: Council Regular Meeting July 16th Planning Board July 10 th *Attached 5

6 06/25/18 CITY OF COLUMBIA FALLS Page: 1 of 9 10:00:29 Claim Approval List Report ID: AP100V For the Accounting Period: 6/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account M COMPANY INC /20/18 PRKS-SCRWDRVR,SOLENOID,VLV PR Total for Vendor: CARQUEST AUTO PARTS /18/18 PRK-MINI BULB Total for Vendor: E 997 CENTURYLINK 1, /18/18 COURT-TELEPHONES /18/18 ADMIN/MGR /18/18 FINANCE * /18/18 COMP SERV /18/18 POLICE /18/18 FIRE * /18/18 POOL /18/18 STREETS /18/18 WATER /18/18 SEWER Total for Vendor: 1, COL.FALLS VOLUNTEER FIRE 1, th qtr entitlement, less PERS tax distribution corrections and.22 from Aug /24/18 4th Qtr State entitlement 1, /24/18 May June PERS prop tax adj /24/18 Int adjustement - Aug Total for Vendor: 1, COMPLETE RESTORATION LLC 2, /05/18 FAC-CLEANING/JANITORAL FOR MAY 2, Total for Vendor: 2, COSNER COMTECH, INC /13/18 FD-BATTERY,BATTERY PACK * Total for Vendor:

7 06/25/18 CITY OF COLUMBIA FALLS Page: 2 of 9 10:00:29 Claim Approval List Report ID: AP100V For the Accounting Period: 6/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account DINELLI, TANEILLE /22/18 WTR/SWR REFUND Total for Vendor: FERGUSON WATERWORKS /13/18 WTR-PIT READS * Total for Vendor: FLATHEAD COMMUNITY HEALTH /24/18 PD-PRE EMP PHYS,C.HERMAN * /29/18 PD-PRE EMP PHYS,B.RICE * Total for Vendor: FLATHEAD COUNTY /06/18 OWNERSHIP LIST-JOHN VALLINGS * Total for Vendor: FLATHEAD ELECTRIC COOP INC 13, /25/18 FACILITIES-ELECTRIC FOR MAY /25/18 POLICE /25/18 FIRE /25/18 PARKS /25/18 POOL /25/18 LIGHTING 2, /25/18 STREETS /25/18 WATER 3, /25/18 SEWER 5, Total for Vendor: 13, GLACIER BANK 12, /17/18 SID FUND-RIVERWOOD-INTEREST 2, /17/18 SID FUND-RIVERWOOD-PRINCIPAL 10,309.75* Total for Vendor: 12,

8 06/25/18 CITY OF COLUMBIA FALLS Page: 3 of 9 10:00:29 Claim Approval List Report ID: AP100V For the Accounting Period: 6/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account HANSON'S HARDWARE /04/18 SWR-BLK SPRY PNT,SCRWDRVR SET 29.96* /11/18 PRKS-PADLOCKS /15/18 POOL-CPLNGS,HOSE /18/18 PRKS-BATTERIES,AEROSOL,ANTIFRZ Total for Vendor: HDR ENGINEERING, INC. 1, /08/18 Inv 10 WWTP PER thru May 2 1, Total for Vendor: 1, HEARTWOOD TREE SERVICE /15/18 3 COTTONWOOD REMOVALS Total for Vendor: J2 BUSINESS PRODUCTS /12/18 CRT-HDMI CABLE /13/18 FIN-REINFORCEMENTS,JR LEGAL PD /13/18 WTR-REINFORCEMENTS,JR LEGAL PD /13/18 SWR-REINFORCEMENTS,JR LEGAL PD /13/18 PD-SHARPIES /18/18 FIN-APPT BK (TRAILBLAZER) Total for Vendor: JOHNSON, GEORGE /15/18 WTR/SWR REFUND Total for Vendor: JOHNSON, MIKE /15/18 PD-iPHONE,C.HERMAN Total for Vendor: KALISPELL COPY CENTER /13/18 WTR-PROFESSIONAL 4FT WHEEL * Total for Vendor:

9 06/25/18 CITY OF COLUMBIA FALLS Page: 4 of 9 10:00:29 Claim Approval List Report ID: AP100V For the Accounting Period: 6/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account KNEPPER, JESSICA /20/18 WTR/SWR REFUND Total for Vendor: KNIFE RIVER CURB REPAIR 3RD AVE HYRANDT REPAIR & 10TH AVE WEST WATER LINE REPLACEMENT /30/18 WTR-CURB & GUTTER REPLCMNT * KNIFE RIVER 29, Special Gas Tax project /18/18 4th Ave West Overlay pay app 1 30, /18/18 Less 1% CGR Total for Vendor: 30, MAHUGH FIRE & SAFETY /15/18 SWR-EXTGSHR INSPECT/CERT/RECHG * Total for Vendor: MASTER TECH REPAIR /31/18 SWR-525 LS S/N Total for Vendor: MONTANA DEPT. OF REVENUE /19/18 PAVEMENT MAINT SOL-1% WITHHLDG MONTANA DEPT. OF REVENUE Knife River contract 1% CGR - 4th Ave West overlay, special gas tax project CGR-2 06/18/18 Knife River 1% CGR 4th Ave W Total for Vendor: MONTANA MUNICIPAL INTERLOCAL 1, /31/18 STRS-PARKED VEHICLE,C.CRADDOCK 1,500.00* Total for Vendor: 1,

10 06/25/18 CITY OF COLUMBIA FALLS Page: 5 of 9 10:00:30 Claim Approval List Report ID: AP100V For the Accounting Period: 6/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account MORRISON-MAIERLE, INC. 4, /01/18 Eng Srvcs 6th & Nucleus 4, Total for Vendor: 4, NORTH CENTRAL LABORATORIES /12/18 SWR-BUFFER SLTN,PHOS STNRD 77.60* Total for Vendor: NORTH VALLEY HOSPITAL /06/18 PD-BLOOD CLLCTN,# * Total for Vendor: NORTHWEST PARTS & EQUIPMENT & C /31/18 STRS-COMPRESSOR PARTS 2.54* C /13/18 STRS-REPAIR GUARD MOWER * C /15/18 STRS-GUTTER BROOM * Total for Vendor: O'REILLY AUTO PARTS /18/18 STRS-P/S FLUID 14.49* Total for Vendor: PAVEMENT MAINTENANCE SOLUTIONS 56, /18/18 CHIP SEAL CITY STREETS 57, /18/18 1% GROSS WITHHOLDING Total for Vendor: 56, PIONEER CHEMICAL SUPPLY LLC 1, /04/18 POOL-ACID MAGIC,STABILIZER 1,275.75* /08/18 POOL-POLE,VAC HOSE,LIFE HOOK,K /08/18 POOL-CRDT,RTN ACCU TABS -1,050.00* Total for Vendor: 1,

11 06/25/18 CITY OF COLUMBIA FALLS Page: 6 of 9 10:00:30 Claim Approval List Report ID: AP100V For the Accounting Period: 6/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account PLETCH ELECTRIC INC /13/18 PRKS-INSTALL LIGHT CLAIRE PRK /13/18 FAC-CTY HALL, CLR CVR EMERG * Total for Vendor: POOLS & SPAS /20/18 POOL-THIO TRINE 15.40* Total for Vendor: RIEBE'S MACHINE WORKS, INC /01/18 SWR-PIPE & FLANGE * Total for Vendor: SCHELLINGER CONSTRUCTION 1, /12/18 WTR-LAFARGE (DQ) 1,460.00* Total for Vendor: 1, SPOKANE HOUSE OF HOSE, INC /12/18 SWR-BLK&ORNG GLOVES,WASP&HRNT * Total for Vendor: THE MAIL ROOM, INC 1, D /16/18 COURT-POSTAGE 6/5-6/15/ D /16/18 FIN-POSTAGE 6/4-6/15/ D /16/18 WTR-POSTAGE 6/4-6/15/ D /16/18 SWR-POSTAGE 6/4-6/15/ Total for Vendor: 1, E 1218 VERIZON WIRELESS 1, /12/18 ADMIN-CELL PHONES /12/18 FINANCE 10.01* /12/18 FIRE * /12/18 FACILITIES /12/18 STREETS /12/18 POLICE /12/18 PARKS

12 06/25/18 CITY OF COLUMBIA FALLS Page: 7 of 9 10:00:30 Claim Approval List Report ID: AP100V For the Accounting Period: 6/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account /12/18 WATER /12/18 SEWER Total for Vendor: 1, WESTERN BUILDING CENTER /16/18 SWR-DRAIN VLV 5.29* /16/18 SWR-SHOP TOWELS 3.98* /08/18 PRKS-GORILLA TAPE /21/18 POOL-DERBY ROPE,HOOK KITS,ANC 31.23* Total for Vendor: # of Claims 42 Total: 137, Total Electronic Claims 3, Total Non-Electronic Claims

13 06/25/18 CITY OF COLUMBIA FALLS Page: 8 of 9 10:00:30 Fund Summary for Claims Report ID: AP110 For the Accounting Period: 6/18 Fund/Account Amount 1000 GENERAL FUND CASH/CASH EQUIVALENTS $9, TAX INCREMENT DISTRICT FUND CASH/CASH EQUIVALENTS $4, SPECIAL LIGHTING DISTRICT FUND CASH/CASH EQUIVALENTS $2, SPECIAL STREET MAINTENANCE DISTRICT FUND CASH/CASH EQUIVALENTS $2, GAS TAX FUND CASH/CASH EQUIVALENTS $57, Special Road/Street Allocation Program CASH/CASH EQUIVALENTS $30, SID 38 FUND - Riverwood CASH/CASH EQUIVALENTS $12, WATER ENTERPRISE FUND CASH/CASH EQUIVALENTS $7, SEWER ENTERPRISE FUND CASH/CASH EQUIVALENTS $9, FIRE RELIEF DISABILITY/PENSION FUND CASH/CASH EQUIVALENTS $1, Total: $137,

14 06/25/18 CITY OF COLUMBIA FALLS Page: 9 of 9 10:00:30 Claim Approval Signature Page Report ID: AP100A For the Accounting Period: 6/18 Council Meeting Date: Effective 6/26/18 (Electronic approval) 137, Claims Submitted to Council:$ Claims Denied/Withheld by Council Finance Committee:$ Claim #'s: Prepared By: Sandy Carlson, Finance Director SC Approved by Susan M. Nicosia, City Manager Susan Nicosia City Council to Approve by motion on consent agenda Large, non-routine claims include: Glacier Bank - Riverwood SID Principal and interest - $12, (SID #38) Knife River - 4th Ave West overlay - $30, Special Gas Tax Pavement Maintenance Solutions - $56, Gas Tax The claims checks will be issued on June 26th. The July 2nd council meeting will include any new June claims as well as July claims. Please do not hesitate to contact me should you have any questions or concerns on any of the attached claims. 14

15 06/28/18 CITY OF COLUMBIA FALLS Page: 1 of 7 15:03:18 Claim Approval List Report ID: AP100V For the Accounting Period: 7/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account B & F EXCAVATING CO., INC /25/18 WTR-DQ WTR PROJECT /25/18 PRKS-MOW FENHOLT Total for Vendor: BIG JOHN'S /21/18 STRS-BLOWER Total for Vendor: BRECK LAW OFFICE, PC 5, /13/18 LEGAL FEE FOR JULY 1,261.63* /13/18 LEGAL FEE FOR JULY 2,829.25* /13/18 LEGAL FEE FOR JULY * /13/18 LEGAL FEE FOR JULY * /13/18 LEGAL FEE FOR JULY * /13/18 LEGAL FEE FOR JULY * /13/18 LEGAL FEE FOR JULY 22.66* /13/18 LEGAL FEE FOR JULY 34.00* /13/18 LEGAL FEE FOR JULY 45.33* /13/18 LEGAL FEE FOR JULY * Total for Vendor: 5, BURNS, ANGELA FBI NIBRS TRAINING - JULY 11-14, CODY, WY /11/18 PD-MEALS * Total for Vendor: E 2852 CHARTER COMMUNICATIONS /21/18 PD-INTERNET FOR JULY 99.98* Total for Vendor: CITY OF COLUMBIA FALLS 1, /25/18 FACILITIES-WATER/SEWER /25/18 FIRE /25/18 PARKS /25/18 POOL

16 06/28/18 CITY OF COLUMBIA FALLS Page: 2 of 7 15:03:18 Claim Approval List Report ID: AP100V For the Accounting Period: 7/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account /25/18 STREETS /25/18 WATER /25/18 SEWER Total for Vendor: 1, CORE & MAIN LP J /22/18 SWR-PHOS,NITRG,AMMONIA Total for Vendor: DAVID J. MAHONEY, PHD /23/18 PD-CONDUCT EVAL,S.HUGHES Total for Vendor: FERGUSON WATERWORKS /20/18 WTR-METER LID BRACKETS Total for Vendor: HADER, BJ LINE #2-MONTANA RURAL SPRING WATER SCHOOL - MAR , KALISPELL, MT LINE #3-BACKFLOW PREVENTION - JUNE 20-22, KALISPELL, MT /30/18 WSTR WTR TRNG-NO DINNER 6/6/ /25/18 WTR-MEALS /23/18 WTR-MEALS Total for Vendor: HANSON'S HARDWARE /20/18 FIN-BUG SPRAY /25/18 WTR-BUG SPRAY Total for Vendor: HEARTWOOD TREE SERVICE 5, /28/18 PRUNING,TREE REMVL 6/11-24/18 5, Total for Vendor: 5,

17 06/28/18 CITY OF COLUMBIA FALLS Page: 3 of 7 15:03:18 Claim Approval List Report ID: AP100V For the Accounting Period: 7/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account HIGH COUNTRY LINEN SUPPLY /25/18 FAC-MATS (CITY HALL) /25/18 FD-MATS Total for Vendor: J2 BUSINESS PRODUCTS /26/18 POOL-DISP SOAP,HAND SOAP Total for Vendor: KENCO SECURITY AND TECHNOLOGY /01/18 FD-MONITORING/TEST FOR JULY 39.00* /01/18 FAC-MONITORING/TEST FOR JULY 33.50* Total for Vendor: KNIFE RIVER 21, /27/18 WTR-DQ WATER LINE REPAIR 21, Total for Vendor: 21, LASALLE SAND & GRAVEL, LLC /19/18 STRS-TKT#98783,3/4 CRUSH Total for Vendor: MAHUGH FIRE & SAFETY /20/18 FD-ANSULITE /20/18 FD-REPAIR WILDLAND BOOT /21/18 FD-ANSUL /26/18 SWR-(2) NEW EXTINGUISHERS Total for Vendor: MID-AMERICAN RESEARCH CHEMICAL IN 06/21/18 SWR-SUPER-ZYME Total for Vendor:

18 06/28/18 CITY OF COLUMBIA FALLS Page: 4 of 7 15:03:18 Claim Approval List Report ID: AP100V For the Accounting Period: 7/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account MONTANA DEPT. OF REVENUE /28/18 NEW CASTLE-(PUMPS)1% WTHLDG /28/18 NEW CASTLE-(GNRTR)1% WTHLDG Total for Vendor: MONTANA MAGISTRATES ASSOCIATION /18/18 ANNUAL DUES FY,K.CURTIS Total for Vendor: MONTANA TAXPAYERS ASSOCIATION /19/18 MEMBERSHIP DUES FY 60.00* Total for Vendor: MONTANA WEST ECONOMIC FISCAL YEAR /18/18 TRAILBLAZER INVSTR LVL * Total for Vendor: NEW CASTLE ELECTRIC, INC 17, /16/18 SWR-WIRE FOR SLDG FLOW MTR 1, /16/18 SWR-GRIP PUMPS (FINAL) 8, /16/18 SWR-GRIP PUMPS 1% WITHHOLDING /16/18 SWR-GENERATOR (FINAL) 7, /16/18 SWR-GENERATOR 1% WITHHOLDING Total for Vendor: 17, NORTHWEST SHOOTER 1, /31/18 PD-FACILITIY USAGE FY 1,000.00* Total for Vendor: 1, O'REILLY AUTO PARTS /04/18 WTR-MINI BULB /18/18 STRS-SOCKETS RAILS /22/18 PRKS-PAINT (BIKE RACKS) Total for Vendor:

19 06/28/18 CITY OF COLUMBIA FALLS Page: 5 of 7 15:03:18 Claim Approval List Report ID: AP100V For the Accounting Period: 7/18 *... Over spent expenditure Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account POSTMASTER 2, /26/18 WTR-BILL CARD POSTAGE 1, /26/18 SWR-BILL CARD POSTAGE 1, Total for Vendor: 2, RIVERSIDE GARAGE DOORS INC /20/18 FD-SVC DOORS,PNEU HOSE,BOTTM S * Total for Vendor: SAPPHIRE RESOURCE CONNECTION 1, /25/18 FD/GNRL-SRVCS FY 1,180.00* /25/18 STRS-SRVCS FY * /25/18 WTR-SRVCS FY 91.00* /25/18 SWR-SRVCS FY * Total for Vendor: 1, T-BEND CONSTRUCTION,INC S241 06/22/18 STRS-TKT#12340 ASPHALT Total for Vendor: TD&H ENGINEERING 2, /21/18 STRS-ALLEY IMPROVEMENTS 2, Total for Vendor: 2, WESTERN BUILDING CENTER /18/18 PRKS-KEY & CUTTING /21/18 FD-WALLPLTS,ELCTRL TP,OUTLET, /22/18 FD-MASON LINE /22/18 FD-BUSHING,CONNCTR /22/18 WTR-4X /23/18 POOL-CHAIN Total for Vendor: # of Claims 32 Total: 62, Total Electronic Claims Total Non-Electronic Claims

20 06/28/18 CITY OF COLUMBIA FALLS Page: 6 of 7 15:03:19 Fund Summary for Claims Report ID: AP110 For the Accounting Period: 7/18 Fund/Account Amount 1000 GENERAL FUND CASH/CASH EQUIVALENTS $15, TAX INCREMENT DISTRICT FUND CASH/CASH EQUIVALENTS $2, SPECIAL STREET MAINTENANCE DISTRICT FUND CASH/CASH EQUIVALENTS $ WATER ENTERPRISE FUND CASH/CASH EQUIVALENTS $23, SEWER ENTERPRISE FUND CASH/CASH EQUIVALENTS $20, Total: $62,

21 06/28/18 CITY OF COLUMBIA FALLS Page: 7 of 7 15:03:19 Claim Approval Signature Page Report ID: AP100A For the Accounting Period: 7/18 7/2/2018 Council Meeting Date: Claims Submitted to Council:$ 62, Claims Denied/Withheld by Council Finance Committee:$ Claim #'s: Prepared By: Sandy Carlson, Finance Director SC Approved by Susan M. Nicosia, City Manager City Council to Approve by motion on consent agenda Large or Non-routine claims include the following: Heartwood Tree Service - $5,260 - Urban forestry $ - remove/trim ROW trees Knife River - DQ Water Line Repair - $21, New Castle Electric Inc - work at WWTP - $17, (flow meter, grit pumps, generator) June $53, July $9, You wil notice June 2018 claims for the next month or two as the invoices are received. All invocies for goods or services received on or before June 30th will be posted to June 2018 (17-18 FY). All invoices for goods or services received after July 1, 2018 will be posted to the FY. 21

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24 Regular Meeting - Transact Routine Business CITY OF COLUMBIA FALLS MINUTES OF THE REGULAR MEETING HELD JUNE 18, 2018 Mayor Barnhart called the meeting to order at 7:00 p.m. with roll call as follows: PRESENT: Mayor Barnhart COUNCIL: Karper, Shepard, Fisher, Piper and Robinson ABSENT: Lovering ROLL CALL Also present were City Manager Nicosia, City Clerk Staaland, City Attorney Breck and Police Chief Peters. Pledge of Allegiance APPROVAL OF AGENDA: Mayor Barnhart requested a motion to approve the agenda. Councilman Karper moved to approve the agenda, second by Councilman Robinson, and the motion carried unanimously. CONSENT AGENDA: Councilman Karper moved to approve the consent agenda noting that all claims appeared to be in order, second by Councilman Fisher and the motion carried with Council voting as follows: YES: Shepard, Fisher, Karper, Piper, Robinson and Barnhart NOES: None ABSENT: Lovering A. Approval of Claims - $ 124, June 18, 2018 B. Approval of Payroll Claims - $ 66, June 15, 2018 C. Approval of Regular Meeting Minutes June 4, 2018 D. Approval of 2019 FY Audit Contract with Doyle & Associates, P.C. and authorize City Manager to sign. E. Approve Land Use Lease Whitefish Credit Union Association and City of Columbia Falls Heritage Days July 27 July 28 Vendor Space and authorize City Manager to sign. F. Approve Land Use Lease Allen A. Jacobson Living Trust and City of Columbia Falls Heritage Days July 27 July 28 Vendor Space and authorize City Manager to sign. PRESENTATION: MT Wilderness Association Amy Robinson Ms. Robinson said they are a state-wide nonprofit advocacy group since 1958 with approximately 25 employees. They are headquartered in Helena and have worked with the Kootenai National Forest and the Whitefish Range. She stated that they believe that all interests have a place and a say in public lands. Ms. Robinson passed out a packet to council. They have been across the state visiting with councils and commissions to educate June 18, 2018 Page 1 PLEDGE AGENDA APPROVAL CONSENT AGENDA APPROVAL PRESENTATION 24

25 CITY OF COLUMBIA FALLS MINUTES OF THE REGULAR MEETING HELD JUNE 18, 2018 them about the wilderness study areas (WSA). Ms. Robinson said they are trying to get letters of support from city councils. Councilman Shepard asked where the closest WSA was located to Columbia Falls. Robinson said near Eureka, the Ten Lakes area. Mayor Barnhart thanked Ms. Robinson for her presentation. VISITOR/PUBLIC COMMENT: (Items not on agenda) None. PUBLIC HEARINGS/NOTICES: A. Mayor Barnhart read the notice of public hearing Water & Sewer Rate Changes July 2 nd : Notice is hereby given that the City of Columbia Falls is proposing an increase to the water and sewer base rates. The City Council approved the following water and sewer base rates for the purpose of conducting the public hearing. Water The rate structure for water contains a fee for volume and a fee for base service charge. The City Council is proposing raising only the base fee by $2/month for a ¾ meter. An Equivalent Connection Factor ratio is applied according to Meter Size: VISITOR/PUBLIC COMMENT PUBLIC HEARINGS-Water- Sewer Rate Change Base Service Charge Table Per Connection Size Per Month Meter Size Ratio Existing Fee Proposed Fee 3/4" 1 $ 8.50 $ " 1.8 $ $ /2" 4 $ $ " 7 $ $ " 16 $ $ " 28 $ $ " 64 $ $ " 113 $ $ 1, " 178 $ 1, $ 1, " 256 $ 2, $ 2, Sewer The rate structure for sewer also contains a fee for volume and a fee for base service charge. The City council is proposing raising only the base fee by $1.50/month for a residential equivalent dwelling unit (EDU) from $7.35 to $8.85. Residential single family customers are billed at the rate of 1 EDU. All other customers, commercial, industrial, government, multi- June 18, 2018 Page 2 25

26 CITY OF COLUMBIA FALLS MINUTES OF THE REGULAR MEETING HELD JUNE 18, 2018 family, are billed 1 EDU for every 50,000 gallons of metered water usage calculated annually. For example, a business with annual metered usage of 2 million gallons is equal to 40 EDUs. The public hearing will be held on July 2, 2018 at the City Council Chambers at City Hall at 130, 6 th Street West, Columbia Falls, MT. Interested persons may attend the hearing or submit written testimony mailed or delivered to City of Columbia Falls, City Clerk, th Street West, Columbia Falls, MT or by staalandb@cityofcolumbiafalls.com. For questions or further information regarding the hearing, contact City Manager Susan Nicosia at City Hall, (406) or nicosias@cityofcolumbiafalls.com. UNFINISHED BUSINESS: None. NEW BUSINESS: A. Call for Bids Nucleus Ave Pedestrian Safety Improvement Project Nicosia recommended Council call for bids for the Nucleus Ave project. Councilman Shepard moved to Call for Bids, second by Councilman Karper. Motion carried with all voting in favor of the motion. ORDINANCES/RESOLUTIONS A. Resolution # A Resolution of the City Council of the City of Columbia Falls, Montana, Amending the 2018 FY and Adopting the 2019 FY Budget for the Tax Increment District Fund Nicosia noted that this Resolution follows the public hearing held at the last meeting which set priorities and projects for the TIF. Nicosia added that any unused 2018 FY appropriations will carry over to the 2019 FY. Councilman Fisher made motion to approve Resolution #1772, second by Councilman Robinson with Council voting as follows. AYES: Fisher, Karper, Piper, Robinson, Shepard and Barnhart NOES: None ABSENT: Lovering B. Resolution #1773 A Resolution of the City Council of the City of Columbia Falls, Montana, Declaring an Infrastructure Deficient Area Exists within the City of Columbia Falls, Montana in a setting known as the Columbia Rising Industrial Area and that Investment in Infrastructure in that Area is Necessary in the Interest of Public Health, Safety, or Welfare of the Residents of Columbia Falls UNFINISHED BUSINESS NEW BUSINESS- Call for Bids -Bulb outs on Nucleus RESOLUTION #1772-Amending FY 18 and Adopting FY 2019 Budgets for TIF RESOLUTION #1773 Columbia Rising TEDD City Manager Nicosia said the Columbia Rising Industrial Area also known as the former Plum Creek Sawmill is lacking infrastructure, such as interior roads, and is in need of an upgrade to exterior roads such as Truck Route, the water and sewer system, buffering, light safety, along June 18, 2018 Page 3 26

27 CITY OF COLUMBIA FALLS MINUTES OF THE REGULAR MEETING HELD JUNE 18, 2018 with additional general improvements. Mayor Barnhart asked what is the purpose of declaring this an infrastructure deficient area. Nicosia said this is the first step in creating a Targeted Economic Development District, in order to use TIF monies. Councilman Shepard motioned to approve Resolution #1773, second by Councilman Robinson with council voting as follows. AYES: Karper, Piper, Robinson, Shepard, Fisher and Barnhart NOES: None ABSENT: Lovering A. Resolution # A Resolution of the City Council of the City of Columbia Falls, Montana, Designating Heritage Days 2018 as an Official Activity of the City of Columbia Falls and Designating Persons Responsible for Planning the Events of Heritage Days RESOLUTION # Heritage Days Councilman Robinson motioned to approve Resolution #1774, second by Councilman Piper with the council voting as follows. AYES: Piper, Robinson, Shepard, Fisher, Karper, and Barnhart NOES: None ABSENT: Lovering REPORTS/BUSINESS FROM MAYOR & COUNCIL: Councilman Fisher reported next week the Montana Conservation crew will be coming to finish up work on the 3 rd Ave. E. connector trail. Flathead Land Trust is also bringing up 4-5 volunteers to work on the trail for a day. REPORTS FROM MAYOR AND COUNCIL Councilman Shepard said he has had a lot of people comment on the edges of the intersections on 4 th Ave. W. and inquired if we will be feathering the intersections. Nicosia said the city crew will finish touch ups. Shepard said there are several lots in town that need mowed. Nicosia said the list is being processed by the Police Department. Councilman Robinson inquired about the work being done at DQ. Nicosia said it is believed the vibration from the heavy equipment working on the highway may have damaged the water line which resulted in it leaking. The City will be billed by MDOT and/or their contractors for the new road repair and the cost of the water line repair. The Public Work Director s estimate is between $20,000 and $24,000. Mayor Barnhart said uptown area is looking nice with the new Gunsight Bar and Grill and other activity. Shepard said he has spoken with local highway employees and they want to know when we are going to have a meeting with them on snow removal on the sidewalks. Nicosia said we will schedule it soon. June 18, 2018 Page 4 27

28 CITY OF COLUMBIA FALLS MINUTES OF THE REGULAR MEETING HELD JUNE 18, 2018 Mayor said the roof at the Depot Park picnic shelter is in need of repairs. Nicosia said it is on the list for the parks department. CITY MANAGER: Nicosia reported that she was honored to give the welcoming address at the Montana Preservation Alliance (MPA) Preservation Road Show held here last week. Nicosia noted that there are lots of interesting historical sites in town such as the old jail on 1 st and 5 th East behind Smiths; she noted that other communities have put together walking tours of historical sites. The MPA would like to work with our community on a preservation project. Nicosia reported that the water/sewer rate increase letters were sent out on June 11 th, notice will be published 3 times (June 13 th, 20 th and 27 th ). She also said kudos to Hungry Horse News for the excellent article on the rate increase. June 11th was the official pool opening; unfortunately there has been a lot of rain and cold weather. The City received news the diversion ditch repair funding has been restored. The City attorney s office is in the process of completing a temporary construction easement. The City delivered the Flathead County mosquito letters in the neighborhood of the proposed fogging. The County reported that they are unable to fog due to 6 individual home owners that opted out, creating a checkerboard and the feral cats in the River s Edge Park area. The county will continue to treat standing water for larva. The 911 Board met on June 13 th and adopted the 2019 FY budget. The city s portion has increased by 4.25% which is approximately $5,000. MWED hosted a Broadband Forum to discuss how broadband impacts economic development and communities. MWED reported that a goal in Columbia Falls is to live here but work anywhere. Paul Travis sent an invite to a trails economic development forum in Colorado in October. The forum is hosted by Headwaters Economics and the LOR Foundation. They will pay for 3 representatives from each community. There would be no expense to the city; Councilman Fisher said he may be able to attend and will look into getting a couple more to attend. CITY ATTORNEY REPORT: Justin Breck reported that Steve Berg has been the city s contracted prosecutor for the last 8 years and has served us wonderfully. He is retiring effective June 30 th. Fortunately, the Brecks found someone to take his place. Larissa Anderson, who comes highly recommended and has prosecution experience in the County Attorney s office. CITY MANAGER REPORT REPORT FROM CITY ATTORNEY Chief Peters said we have two new Patrolman hired and they will be here on July 2 nd to be sworn in. Both new hires are qualified and excited to be here. June 18, 2018 Page 5 28

29 CITY OF COLUMBIA FALLS MINUTES OF THE REGULAR MEETING HELD JUNE 18, 2018 Mayor Barnhart would like City Manager Nicosia to draft a letter to the Police Department employees to thank them for enduring the shortage of man power. INFORMATIONAL CORRESPONDENCE - List available for Review A. REPORTS: a. Finance May b. Police May Activity c. Fire - Activity CORRESPONDENCE/ REPORTS ADJOURN: Upon motion duly made by Councilman Piper and seconded by Councilman Shepard, the meeting adjourned at 8:06 p.m. ADJOURN Mayor ATTEST: City Clerk APPROVED BY COUNCIL ACTION: July 2, 2018 June 18, 2018 Page 6 29

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38 CITY OF COLUMBIA FALLS NOTICE OF PUBLIC HEARING The Columbia Falls City-County Planning Board will hold a public hearing for the following item at their regular meeting on Tuesday, July 10, 2018 at 6:30 p.m. at the Council Chambers of City Hall, 130 6th Street West, Columbia Falls, Montana. The Columbia Falls City Council will hold a subsequent hearing on August 6, 2018 starting at 7:00 p.m. in the same location. Request for a Growth Policy Amendment in the Columbia Falls Planning Jurisdiction: Greenway Capital LLC is requesting a Growth Policy amendment in the Columbia Falls Growth Policy. The property is located at 104 and 105 Bills Lane in Columbia Falls and consists of 13.8 acres. The property is described as Lots 3 and 4 of Williams Estates in Section 16, Township 30 North, Range 20 West, P.M.M., Flathead County. The property currently has an Urban Residential Land Use Designation anticipating densities of two to eight dwelling units per acre. The applicants are proposing a Multi-Family Land Use Designation with anticipated eight to twenty dwelling units per acre. Request for a Zoning Map Amendment in the Columbia Falls Planning Jurisdiction: Greenway Capital LLC is requesting a zoning map amendment in the Columbia Falls Zoning Jurisdiction. The property is located at 104 and 105 Bills Lane in Columbia Falls and is described as Lots 3 and 4 of Williams Estates in Section 16, Township 30 North, Range 20 West, P.M.M., Flathead County. The property is currently zoned CR-3 (One Family Residential) and the applicant is proposing CRA-1 (Residential Apartment). Request for a Planned Unit Development in the Columbia Falls Zoning Jurisdiction: Greenway Capital LLC is requesting a Planned Unit Development overlay to develop an apartment project. The property is located at 104 and 105 Bills Lane in Columbia Falls and consists of 13.8 acres. The property is described as Lots 3 and 4 of Williams Estates in Section 16, Township 30 North, Range 20 West, P.M.M., Flathead County. The project consists of 207 units in six buildings. The buildings are three stories tall with a proposed maximum height of 43.5-feet. The units will primarily consist of studio and one-bedroom apartments but there will be some two-bedroom units as well. To serve the site there will be 306 parking spaces. The apartment project proposes amenities such as a clubhouse, carwash for tenants, playground, game courts, Frisbee golf, along with on-site management. Approximately 65% of the 13.8 acres will be preserved in green space. Persons may testify at the hearing or submit written comments prior to the meeting. Written comment may be sent to Columbia Falls City Hall, Attention: Barb Staaland, City Clerk, th Street West, Room A, Columbia Falls, MT or staalandb@cityofcolumbiafalls.com. For more information call Eric Mulcahy, Columbia Falls City Planner at DATED this 15th day of June, 2018 Susan Nicosia Susan Nicosia, City Manager/Planning & Zoning Administrator COLUMBIA FALLS CITY-COUNTY PLANNING BOARD Publish: Daily Interlake Sunday June 24 th 38

39 NOTICE OF PUBLIC HEARINGS NOTICE IS HEREBY GIVEN, that the City Council of the City of Columbia Falls, Montana, will hold public hearings beginning on July 16, 2018 at 7:00 p.m. in the Columbia Falls City Hall, th Street West, Columbia Falls, Montana, for the following purposes: Preliminary Budget Presentation and consideration of the preliminary budget for fiscal year beginning July 1, 2018 and ending June 30, This hearing will be continued until final adoption of the budget. Special Assessments Consideration of the adoption of the Street Lighting District and Street Maintenance District assessments for FY2018/2019. Council will hear any objections to the final adoption of the resolution levying special assessments for FY 2018/2019. Special Assessments are estimated as follows: Street Lighting District $ 33,928 Street Maintenance District $301,000 Individual property payment schedules are available for inspection ten (10) days from this notice, in the office of the City Clerk, th Street West, Columbia Falls, Montana, during regular hours Monday through Friday, 8:00 AM to 5:00 PM. Permissive Medical Levy Consideration of adoption on the proposed tax levy to fund health insurance premium contributions for group benefits beyond the amount of contributions in effect on June 30, The actual mills for consideration will be made available upon receipt of the certified tax valuation for the year. Taxpayers are encouraged to attend the hearings and give written or oral comments on any or all of the budget-related items. Written comments may be mailed to the City Clerk, th Street West, Room A, Columbia Falls, Montana, Questions regarding the proposed items can be made by contacting City Manager Susan Nicosia at DATED THIS 2 nd DAY OF JULY, 2018 s/barb Staaland, City Clerk Publish: Sunday July 8th and Sunday July 15th 39

40 June 29, 2018 Manager s Report: 1. Public Works Director Grady Jenkins will be returning to the WWTP. We will be updating job descriptions for WWTP positions and Public Works Director and then we will be advertising for a Public Works Director. One of our operators will be leaving by the end of summer. 2. Public Safety Committee met Monday, June 25 th with the Columbia Falls Rural Fire District Board. Rural Board and City Council felt that interlocal agreement working very well and wish to continue. Reviewed the proposed quint purchase (shared) and Fire Marshal position. If SAFER grant awarded, position will be filled this year. City should receive notice after September. 3. Water pumping information still holding at about million gallons unbilled. 4. Working on Economic Development Administration funding to leverage public infrastructure costs at the new industrial park. 40

41 CITY OF COLUMBIA FALLS CORRESPONDENCE LIST COUNCIL MEETING July 2, 2018 Regular Correspondence: 06/25/18 from Karyn Hedgecock, feels the ball was dropped on Riverwood Dr. 06/14/18 from Penni Chisholm requesting TIF monies to pave the alley in the 500 block 06/23/18 Trumbull Creek Times 06/21/18 Flathead County Solid Waste District Agenda Tree City USA Bulletin #33 41