Monthly Board Meetings are held at: AGENDA

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1 Monthly Board Meetings are held at: Savannah Regional Recreation Center 1545 Buena Vista Blvd. The Villages, FL The Villages, Florida AGENDA October 14, :30 PM Seat 1 - Jim Brockman, Supervisor Seat 2 - Chuck Kazlo, Vice Chairman Seat 3 - Jim Murphy, Chairman Seat 4 - Paul Kelly, Supervisor Seat 5 - Don Deakin, Supervisor Notice to Public: Audience Comments on all issues will be received by the Board. If you have a general comment that is not included as an item on the agenda please come before the Board during the Public Comment Period portion of the meeting. If your comment pertains to a specific item on the agenda, the Chairman or Vice Chairman will request public comments when the item is addressed. Thank you for attending the meeting and for your interest in your local government. 1. Call to Order A. Roll Call B. Pledge of Allegiance C. Observation of Moment of Silence D. Welcome Meeting Attendees E. Public Comment Period CONSENT AGENDA: A motion to approve the Consent Agenda is a motion to approve all recommended actions. All matters on the Consent Agenda are considered routine and no discussion is required unless desired by a Board Supervisor or a Member of the Public. 2. Approval of the Minutes Approval of the Minutes for the Meeting held on September 9, 2016 and the Workshop held on August 17, Adoption of Resolution Accepting and Conveying VOM Soulliere Villas Acceptance of the Conveyance of the Common Tracts and Roadways and Join in the Dedication of those Common Tracts and Roadways for Villages of Marion Soulliere Villas and Adopting Resolution finding certain services, maintenance and repair activities to be in the public interest and accepting the obligation to perform such activities. 4. Dissemination Agreement Prager & Co., LLC has discontinued providing dissemination services to their clients and have provided notice of termination for the agreement as Village Community Development District No. 4 s (District 4) Dissemination Agent effective October 31, Disclosure Services, LLC has agreed to act as District 4 s Dissemination Agent. 5. Courtyard Villa Railings Approval of revision to the Architectural Review Manual (Manual), Section 2.6, page 12, used as a

2 guideline for instituting policies and procedures in accordance with Village Community Development District No. 4's adopted Deed Compliance Rule (Rule). NEW BUSINESS: 6. Scheduling of Town Hall Meeting to Gather Resident Input Regarding Towing Legislation Scheduling of Workshop/Town Hall meeting to request resident input regarding Towing Legislation OLD BUSINESS: 7. Old Business Status Update Old Business Status Update - October 14, Reviw of plats of Northbridge Court INFORMATIONAL ITEMS ONLY: 9. Financial Statements Budget to Actual Statements as of August 31, District Property Management (DPM) Monthly Report 1. Landscape Maintenance Report 2. Water Retention Area Status Update 11. Government Day The 21st Annual Government Day will be held on Saturday, November 5, 2016 from 10 a.m. - 1 p.m. at Eisenhower Regional Recreation Center 12. Schedule for next MMPDG Meeting The next Multi-Modal Path Discussion Group Meeting will be held on Thursday, December 1, 2016 at 9:00 a.m. at the Savannah Regional Recreation Center REPORTS AND INPUT: 13. Staff Reports A. Resident Academy Graduation 14. District Counsel Reports 15. Supervisor Comments A. Supervisor Deakin: AAC After Agenda 16. Public Comment Period 17. Adjourn HOSPITALITY * STEWARDSHIP * CREATIVITY * HARD WORK NOTICE Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. Audio recordings of Board meetings, workshops or public hearings are available for purchase per Florida Statute through the District Clerk for $1.00 per CD requested. Any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Office at (352) at least five calendar days prior to the meeting.

3 AGENDA REQUEST TO: FROM: Board of Supervisors Village Community Development District 4 Jennifer McQueary, District Clerk DATE: 10/14/2016 SUBJECT: Approval of the Minutes ISSUE: Approval of the Minutes for the Meeting held on September 9, 2016 and the Workshop held on August 17, ANALYSIS/INFORMATION:Staff requests approval of the Minutes for the Meeting held on September 9, 2016 and the Workshop held on August 17, STAFF RECOMMENDATION:Staff recommends approval of the Minutes for the Meeting held on September 9, 2016 and the Workshop held on August 17, MOTION:Motion to approve the Minutes for the Meeting held on September 9, 2016 and the Workshop held on August 17, ATTACHMENTS: Description Type Cover Memo Cover Memo

4 MINUTES OF JOINT WORKSHOP VILLAGE COMMUNITY DEVELOPMENT DISTRICTS 1-11 A Workshop of the Board of Supervisors of Village Community Development District No. 1, 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11 was held on Wednesday, August 17, 2016 at 9:00 a.m. in the Ashley Wilkes Room of the Savannah Regional Recreation Center, 1545 Buena Vista Boulevard, The Villages, Florida, Board members present and constituting a quorum: District 1: Kathy Porter Vice Chairman Paul Sykes Supervisor Craig Estep Supervisor District 2: John Blum Bryan Lifsey Bill Schikora Marty Rothbard District 3: Bill Ray Gail Lazenby Tilman Dean Steffan Franklin District 4: Jim Murphy Chuck Kazlo Don Deakin Jim Brockman District 5: Walter Martin Chuck Wildzunas Jerry Ferlisi Jerry Knoll Chairman Vice Chairman Supervisor Supervisor Chairman Vice Chairman Supervisor Supervisor Chairman Vice Chairman Supervisor Supervisor Chairman Supervisor Supervisor Supervisor

5 Towing Legislation Joint Workshop Minutes August 17, 2016 Page 2 District 6: Sally Moss Peter Moeller John Calandro Linda Grzesik Tom Griffith District 7: Ron Ruggeri Jerry Vicenti Dennis Broedlin Bill VonDohlen District 8: Sal Torname Phil Walker Dennis Hayes Duane Johnson Larry McMurry District 9: Steve Printz Don Hickman Dave Green District 10: Tim Sennett Don Wiley J.R. Rebecky Patrick McDonald Matt Hoopfer District 11: Mackie McCabe Bobby Hoopfer Scott Renick Patty Hoxie Staff Present: Janet Tutt Diane Tucker Valerie Fuchs Bill Elliott Chairman Vice Chairman Supervisor Supervisor Supervisor Vice Chairman Supervisor Supervisor Supervisor Chairman Vice Chairman Supervisor Supervisor Supervisor Chairman Supervisor Supervisor Chairman Vice Chairman Supervisor Supervisor Supervisor Chairman Supervisor Supervisor Supervisor District Manager Administrative Operations Manager District Counsel Community Watch

6 Towing Legislation Joint Workshop Minutes August 17, 2016 Page 3 Jennifer McQueary Brittany Wilson Candice Lovett District Clerk Assistant to District Manager Deputy District Clerk FIRST ORDER OF BUSINESS: Call to Order A. Roll Call At 9:04 a.m. each District Board called the workshop to order and a quorum was established for each District. B. Pledge of Allegiance Janet Tutt, District Manager led the Pledge of Allegiance. SECOND ORDER OF BUSINESS: District Counsel Presentation Valerie Fuchs, District Counsel, presented a PowerPoint presentation and advised the Joint Workshop was being held to provide information about the recent legislative amendment to Florida Statute (2)(d) providing a Community Development District (CDD) with the ability to two unauthorized vehicles or vessels from District owned properties. Ms. Fuchs advised that no decisions would be made by the Boards at this time and the presentation would not address commercial District issues, parking tickets, speeding or multi-modal paths concerns. The amendment to the Statute makes it clear that a CDD has the authority to tow unauthorized vehicles and vessels from District owned property, under certain circumstances and in order to exercise the grant of authority to two an unauthorized vehicle a CDD must enter into a contract with a towing company and follow the notice and procedural requirements provided for in F.S Ms. Fuchs stated the F.S provides that if the provisions are followed a CDD can tow an unauthorized vehicle from District owned property without liability for the costs or removal, transportation, of storage or damages caused by the removal, transportation or storage. Ms. Fuchs advised that notice/signs must be placed at each driveway access or curb cut allowing vehicular access to the property within five (5) feet from the public right-of-way line. If there are no curbs or access barriers, the signs must be posted every 25 feet of lot frontage. The sign must include specific language, specific size lettering, the name and number of the towing firm, permanently installed not less than three (3) feet and not more than six

7 Towing Legislation Joint Workshop Minutes August 17, 2016 Page 4 (6) feet above ground level and continuously maintained on the property for not less than 24 hours prior to towing any vehicle. Towing operators must follow specific requirements which were provided as information. Ms. Fuchs stated that if a Board chooses to implement the amendment it must adopt a Rule, adopt Policies and Procedures pertaining to the Rule, contract with towing operator and post signage. Prior to proceeding the Board would need to consider if a parking problem exists that rises to the level warranting implementation of a towing amendment, where the parking issues are occurring, if the issues are on villa roads versus other roads owned by the District, the aesthetics of the signage, how to address the temporary/guest parking areas and other No Outlet streets. Ms. Fuchs advised that the revision to the legislation provides a prohibition against selective enforcement and a District choosing to implement the towing amendment must enforce it in a non-discriminatory fashion. Once the signs are posted, any call received for an improperly parked car would have to be acted on through the District s Rule. Towing of vehicles could not be limited to rare instances of chronic parking abusers and the same would apply for parking of resident dinner parties, holiday parties, momentary company, service vehicles, etc. Supervisor VonDohlen, District 7, inquired if a time requirement could be established without violating the Statute. Ms. Fuchs stated the District would have to establish a policy, but the enforcement of time requirements could be very difficult. Bill Schikora, District 2, inquired if Community Watch would be involved in the process. Janet Tutt, District Manager, stated that if the District adopts the Rule the District would have Community Standards address those complaints, which would be included as part of the cost allocation back to those District(s) who just to initiate this process. Sally Moss, District 6, requested clarification if the residents would communicate with the towing company directly or would the residents contact Community Watch. Ms. Fuchs stated if a District chose to adopt the Rule it would depend on the District established its policies and procedures to have Community Standards address those complaints. Duane Johnson, District 8 Supervisor, inquired about the fees for the towing services. Ms. Fuchs stated the District would contract with a specific towing contractor but the District would have no involvement in the fees charged.

8 Towing Legislation Joint Workshop Minutes August 17, 2016 Page 5 Ms. Fuchs advised that Community Standards involvement will depend on the policies and procedures established by the Board(s) and responded to additional Supervisor inquiries. Supervisor McDonald, District 10, stated he is concerned about maintaining consistency throughout The Villages. THIRD ORDER OF BUSINESS: Audience Comments A resident from Calumet Grove inquired who would determine if the vehicle is unauthorized. Ms. Fuchs stated the Staff would adhere to the District s policy and if a resident had a complaint about the process they would refer those complaints to the District Boards. Ms. Tutt stated the surrounding governmental entities have existing processes and contracts with towing firms so District Staff would have the ability to maintain copies of existing contracts. A resident thanked the District 7 Board for installing the signage in the Guest Parking areas, which has helped tremendously. Ms. Fuchs stated that the District 7 Board was able to install that signage because the wording in the plats and deed restrictions provided the authority. Ms. Fuchs stated that this topic will be included on each of the District Board Agendas for consideration by the individual Boards. FOURTH ORDER OF BUSINESS: Adjourn Chairman Murphy adjourned the workshop at 10:19 a.m. Janet Y. Tutt Secretary Jim Murphy Chairman

9 MINUTES OF MEETING VILLAGE COMMUNITY DEVELOPMENT DISTRICT No. 4 The Meeting of the Board of Supervisors of the Village Community Development District No. 4 was held on Friday, September 9, 2016 at 1:30 p.m. in the Ashley Wilkes Room of the Savannah Regional Recreation Center, 1545 Buena Vista Boulevard, The Villages, Florida, Board members present and constituting a quorum: Jim Murphy Chairman Chuck Kazlo Vice Chairman Paul Kelly Supervisor Don Deakin Supervisor Jim Brockman Supervisor Staff Present: Janet Tutt Valerie Fuchs Sam Wartinbee Sarah Koser Jennifer McQueary Brittany Wilson Candice Lovett District Manager District Counsel District Property Management Director Interim Finance Director District Clerk Assistant to District Manager Deputy District Clerk FIRST ORDER OF BUSINESS: Call to Order A. Roll Call Chairman Murphy called the meeting to order at 1:34 p.m. and stated for the record that all Supervisors were present representing a quorum. B. Pledge of Allegiance The Chairman led the Pledge of Allegiance. C. Observation of a Moment of Silence

10 VCDD No. 4 - Meeting Minutes September 9, 2016 Page 2 Chairman Murphy led the Board and residents in attendance in a moment of silence to observe those who have served our Country and community. D. Welcome Meeting Attendees The Board welcomed all those residents in attendance at the Village Community Development District (VCDD) No. 4 Board Meeting. E. Public Comment Period Bob Matz, Greenwood Villas, requested that the Board consider re-opening the deed compliance case against Robert Benning because Mr. Benning has not removed a concrete slab in his backyard that encroaches onto the neighbor s property. Mr. Matz stated that he contacted the Community Standards Department to request a status update on Mr. Benning s case and was advised by Staff that the property was brought into compliance and the case had been closed. When an inquiry was made about the remaining concrete slab Staff advised that they do not have the authority to enter into the backyard and are unable to verify if the concrete slab exists. Mr. Matz stated that if this Board chooses not to re-open the case against Mr. Benning, it does not look favorably on the District s Deed Compliance Department or the Board of Supervisors. Valerie Fuchs, District Counsel, stated that the original complaint filed against Mr. Benning was because Architectural Review Committee (ARC) approval was not obtained to construct an existing birdcage and has since been closed because Mr. Benning has adhered to the subsequent approval received by the ARC. Staff does not have the authority to go behind the fence of a courtyard villa unless property owner approval is received. Ms. Fuchs provided an overview of the complaint verification process and District Staff s abilities, as information. Mr. Matz continued with his request to the Board and advised that he has suggestions which will assist to verify that the concrete slab exists. Chairman Murphy clarified for Mr. Matz that the District 4 Board does not initiate deed compliance complaints and suggested that if Mr. Matz wanted to submit an additional complaint about the concrete slab he would have to do so with the Community Standards Department. Ms. Fuchs stated that if this matter is not addressed to Mr. Matz s satisfaction residents retain the right, through the covenants of restrictions, to file a civil lawsuit. Diana Riley, Knight Avenue, advised that there are two (2) villas in their neighborhood that are in need of maintenance. Ms. Fuchs advised that she believes one of the residences referred to will be

11 VCDD No. 4 - Meeting Minutes September 9, 2016 Page 3 addressed by the Board during the public hearing included on the agenda. Any complaints pertaining to the second residence must be submitted to the Community Standards Department, as this Board cannot receive any information about the concerns because it could be considered ex-parte information. Bruce Muhm, Briar Meadow South, advised that he recently purchased an RV but has had issues with tree limbs hitting the top of his RV along Legacy Lane and Buena Vista Boulevard, and stated he was of the understanding that it is the District s responsibility to maintain the tree limbs to a height of 15 feet and the shrubs to the curb. Supervisor Kelly inquired if the District is required to maintain the tree limbs to the 15 feet height. Sam Wartinbee, District Property Management (DPM) Director, advised that along the major roadways the District maintains the tree limb height to 15 feet, along residential roadways the height is maintained at approximately 12 feet. Mr. Wartinbee stated this Board did direct Staff to trim the trees along all roadways annually, which is a cost of $30,000 - $35,000 annually. The District does have a new contract for tree trimming that will become effective on October 1, 2016 and Staff can request that the contractor concentrate on completing the trimming along Buena Vista Boulevard and Legacy Lane. The Board requested that Staff direct the contractor to address the trimming on Buena Vista Boulevard, Legacy Lane, Calumet Avenue and Belle Meade. Mr. Wartinbee advised that if the Board would like to proceed with the trimming of the trees on these roadways at one time the cost would be $65,000 - $70,000. Supervisor Deakin inquired how often the trees are trimmed. Mr. Wartinbee stated the trees along the major roadways are being trimmed for the first time, and depending on the weather, the trees would need to be trimmed every three (3) to five (5) years. Anthony Ferrell stated he is requesting that the Board re-consider enforcing signage within District 4. Ms. Fuchs stated that Florida Statute 190 provides that the District with the ability to enforce certain external deed restrictions, but after receiving public input from the residents, the Board chose not to enforce the deed restriction pertaining to signage. Additionally, either the Declarant or another resident can personally enforce the restrictions included within the deed covenants. Mr. Ferrell stated that people move to The Villages because it is a deed restricted community and does not understand why the District has chosen not to enforce the restriction pertaining to signage. Ms. Fuchs responded to the resident s additional inquiries.

12 VCDD No. 4 - Meeting Minutes September 9, 2016 Page 4 Chairman Murphy stated the public input received by the Board was that residents were not in favor of having the Board enforce complaints pertaining to signage. Supervisor Kelly provided an overview of the enforcement of signage in The Villages prior to the Districts receiving the authority to enforce certain external deed restrictions. This Board received a large amount of public input and concerns from residents about not being able to have a For Sale sign in their yard, and because the District cannot discriminate on what type of sign to enforce, the Board chose not to enforce the restriction pertaining to signage. Mr. Ferrell stated he would like the Board to re-consider the enforcement of signage so that District 4 is consistent with the other Districts in The Villages. Bernadette McGinnis, Newberry Court, stated that she thought she had purchased a home in a Homeowners Association (HOA) and expressed concern about the installation of a satellite dish outside of her living room window which she believes could be a safety concern if a wind storm were to occur. Ms. McGinnis stated that she communicated with the Community Standards Department but was advised by Staff that they could not address the complaint because of Federal Communications Commission (FCC) regulations. Ms. Fuchs advised that an HOA does have more authority to address satellite dishes and clarified that the District cannot enforce the restriction pertaining to satellite dishes because of the FCC regulations. Additionally, the District did not adopt the deed restriction pertaining to satellite dishes within its Rule and would not have any involvement in a civil issue. CONSENT AGENDA: Chairman Murphy advised the Board that a motion to approve the Consent Agenda is a motion to approve all recommended actions. All matters on the Consent Agenda are considered routine and no discussion will occur unless desired by a Board Supervisor or a member of the public. Supervisor Kelly requested that the Fifth and Sixth Orders of Business be pulled from the Consent Agenda. Supervisor Brockman requested that the Fourth Order and Seventh Order of Business be pulled from the Consent Agenda. Vice Chairman Kazlo requested that the Third Order of Business be pulled from the Consent Agenda.

13 VCDD No. 4 - Meeting Minutes September 9, 2016 Page 5 On MOTION by Don Deakin, seconded by Chuck Kazlo, with all in favor, the Board took formal action on the following items included on the Consent Agenda: SECOND ORDER OF BUSINESS: Approval of the Minutes from the Meeting held on August 12, EIGHTH ORDER OF BUSINESS: Approval to retain the Property and Casualty insurers identify for Fiscal Year 2016/2017 and authorized the Chairman/Vice Chairman to execute the contracts upon receipt. THIRD ORDER OF BUSINESS: Approval of Agreement for Maintenance Contribution Vice Chairman Kazlo stated the agenda item provides that Nexgen Holdings, LLC will be contributing 37% of the cost of the road maintenance and inquired if Nexgen Holdings, LLC owns all of the commercial property or just one area. Janet Tutt, District Manager, stated there is one portion of property on the west side of the commercial development that is owned by Nexgen Holdings, LLC. Staff is not aware what entities own the remainder of the property. Supervisor Deakin stated the agreement only addresses maintenance costs for Phillips Court but does not address Mulberry Lane. Mr. Wartinbee stated that District 4 has no maintenance responsibility for this portion of Mulberry Lane. The maintenance for this portion is paid through the commercial areas. Vice Chairman Kazlo stated that the portion of Mulberry Lane that the District is responsible for has commercial entities along them and inquired if those entities have any maintenance responsibilities. Mr. Wartinbee stated that District 4 has the maintenance responsibility of Mulberry Lane from Buena Vista Boulevard to Belle Meade Circle. On MOTION by Jim Brockman, seconded by Paul Kelly, with all in favor, the Board accepted the Agreement for Maintenance Contribution from Nexgen Property Holdings, LLC. FOURTH ORDER OF BUSINESS: Approval of Meeting Schedule for Fiscal Year 2016/2017

14 VCDD No. 4 - Meeting Minutes September 9, 2016 Page 6 Supervisor Brockman stated he has no issue with the date or time of the meetings included on the schedule but would like the Board to re-consider moving the meeting location to the District Office Board Room, as Districts 1, 2 and 3 have approved to do. Supervisor Brockman stated the request was made by Staff to improve efficiency of time, but does understand that the Savannah Center is more convenient for the Supervisors and the residents of District 4. The District 4 Board Room can seat residents in attendance which would accommodate the residents in attendance today. Additionally, there are several hundred parking spaces behind the District Office or around the Square would should provide ample parking. Supervisor Brockman made a motion that the Board approve the Meeting Schedule for Fiscal Year 2016/2017 with a change a meeting location to the District Office located at 984 Old Mill Run but following Board discussion the motion died for lack of a second. On MOTION by Jim Brockman, Chuck Kazlo, with all in favor, the Board approved the Fiscal Year 2016/2017 Meeting Schedule to be held at the Savannah Regional Recreation Center and authorized Staff to publish as appropriate. FIFTH ORDER OF BUSINESS: Establish FLCLASS & FEITF accounts SIXTH ORDER OF BUSINESS: Adopt Resolution Supervisor Kelly advised that the Securities Exchange Commission (SEC) recently changed its regulations so the Investment Advisory Committee (IAC) met and discussed how to adjust the District s investments to ensure that any one unit of the Districts investment principal does not drop below $1 and has recommended that the District move their funds from the existing money market funds. On MOTION by Paul Kelly, seconded by Jim Brockman, with all in favor, the Board adopted Resolution No and establishing accounts with the Florida Cooperative Liquid Assets Securities Systems (FLCLASS) and the Florida Education Investment Trust Fund (FEITF) authorized the Chairman to execute the necessary documents and Adoption of Resolution authorizing US Bank to act as the administrator and legal representative for Bond Funds to be held at the State Board of Administration in Florida Prime.

15 VCDD No. 4 - Meeting Minutes September 9, 2016 Page 7 SEVENTH ORDER OF BUSINESS: Amendment Three for CH2MHILL OMI Agreement Supervisor Brockman requested clarification of the Payment for Additional Services clause in the agreement and if additional funds are to be paid to CH2MHILL have those funds been included in the budget. Barbara Kays, Budget Director, stated the costs for additional services would occur if there was a failure of the pump, and if the additional funds were not available in the current budget, a budget resolution would be completed to transfer the funds from surplus Working Capital or Reserves. Supervisor Kelly stated that Staff recommended a 5% increase instead of the Consumer Price Index (CPI) increase of 3.38% because of the additional maintenance due to the age of the pumps, and inquired if the Board needs to consider replacement of the pumps within a specific timeframe. Mr. Wartinbee stated the 5% increase will allow for regular preventative maintenance to occur which should prolong the life of the pump. Replacement of the existing pumps will be included in the Capital Improvement Plan (CIP) at a future time. Supervisor Kelly stated there have been issues with boom noises that have occurred along Buena Vista Boulevard when adjustments are made to the pumps and requested that testing occur to ensure this does not occur. Mr. Wartinbee stated this contract addresses the District s irrigation pump stations. The sanitary force main is part of the utility. On MOTION by Paul Kelly, seconded by Don Deakin, with all in favor, the Board approved Amendment Three to the Agreement with CH2MHILL OMI for the Buena Vista Boulevard Well and Irrigation Pump Station and Belle Meade and CR 42 Irrigation Pump Station with an increase of 5% or $ and a new base amount of $10,330 and authorized the Chairman/Vice Chairman to execute the Agreement. NINTH ORDER OF BUSINESS: Discussion re: New legislation discussed at August 17, 2016 workshop. Valerie Fuchs, District Counsel, stated that the Board participated in a joint workshop held on August 17, 2016 at which time an overview of the legislation which provided the Districts with the authority to tow vehicles on District-owned property was reviewed. Staff provided the Board with the number of complaints received within the District and District-wide as information. Ms. Fuchs stated

16 VCDD No. 4 - Meeting Minutes September 9, 2016 Page 8 that District Staff does not perceive parking issues as prevalent and requested direction from the Board whether it would like to proceed with the process to adopt a Rule to accomplish towing in District 4. Districts 1, 2, 3, 5-11 have met and decided that based on the minimal number of complaints, and possible unintended consequences, not to proceed at this time. Vice Chairman Kazlo suggested the Board table the item for six (6) months to provide the District the ability to identify any benefits from other Districts that have initiated the Rule. Ms. Fuchs clarified that all other Districts have chosen not to adopt a Rule to address towing at this time, based on concerns about the unintended consequences and costs associated. Supervisor Kelly inquired how the enforcement of parking complaints would be addressed. Ms. Fuchs stated if a parking complaint was received, Deed Compliance Staff would confirm the violation and then request that the towing operator tow the vehicle. Supervisor Kelly inquired how the District would designate unauthorized parking areas. Ms. Fuchs advised that the District would need to determine specific locations and adhere to the requirements set forth for noticing those locations as provided for in Florida Statute. Supervisor Deakin stated that the District has received a number of complaints about specific locations and the Board had communicated that once the Statute had been revised to provide the District with the authority to address parking issues, the Board would and now the residents would like to see the Board take immediate action. Supervisor Deakin stated that some of the parking issues brought forward are safety concerns and believes the Board should direct Staff to review prior complaints filed, the specific location and make a recommendation of where the Board should proceed with the installation of signage. Chairman Murphy stated he would suggest holding a workshop and request that Ms. Fuchs provide an overview of what the legislation will allow the District to do, the unintended consequences and to receive input from the residents. Stephanie Kozachok, Knight Avenue, inquired if the legislation would address parking concerns in a Country Club parking area. Ms. Fuchs advised the Developer is a privately held company and Florida Statute 190 does not apply to facilities. This legislation would apply to the commercial and numbered Districts only.

17 VCDD No. 4 - Meeting Minutes September 9, 2016 Page 9 Lloyd Granas, Saffold Street, stated that he addressed his concerns about parking issues with the Developer originally, and the parking issues are still occurring. Mr. Granas stated the individual parks trucks and trailers near his and his neighbors homes which makes it very difficult to get in and out of their driveways and does not believe parking should be allowed on any street entering into a cul-de-sac because of safety concerns. Mr. Granas addressed concerns about a neighbor conducting a business inside his home to which Ms. Fuchs advised him that the District does not have the authority to enforce internal deed restrictions. Supervisor Deakin stated several months prior he suggested holding an evening meeting and this meeting could be utilized to address this item, the expansion of District 4 and possible additional recreation facilities. Supervisor Kelly stated this is a very specific issue and the Board should not wait for an evening meeting to receive public input. The Board can request that the residents provide specific examples of the parking issues that can be addressed by the Board at that time. Supervisor Brockman inquired if the legislation provides the Board the ability to address the residents parking concern. Ms. Fuchs stated because District 4 has the maintenance responsibility for the roads, the Board could direct signage to be installed in the right-of-ways along residential roads. Vice Chairman Kazlo inquired if signage could be installed at the entrance to roads with cul-desacs advising of the parking restrictions but this would also restrict parking on the entire road. Ms. Tutt stated she believes Community Standards could provide a number of examples of complaints that have been received, complete a review of where signage would need to be installed and any unintended consequences. Ms. Tutt stated Staff can also post requests for resident input in the postal facilities. Chairman Murphy suggested that the time and place of the meeting be established prior to posting information at the postal facilities. TENTH ORDER OF BUSINESS: Old Business Status Update Ms. Tutt advised that Staff will complete the review of the plats for Northbridge Court and provide a status update at the October 14, 2016 meeting.

18 VCDD No. 4 - Meeting Minutes September 9, 2016 Page 10 ELEVENTH ORDER OF BUSINESS: Adoption of Resolution 16-18; Fiscal Year 2016/2017 Final Budget A. Staff Overview of Fiscal Year 2016/2017 Budget Barbara Kays, Budget Director, advised that the Board held a budget workshop on March 30, 2016 to review the five (5) year Capital Improvement Plan (CIP) and held an additional budget workshop on May 17, 2016 to complete a detailed review of the Fiscal Year 2016/2017 budget and the Working Capital/Reserve Funding. The Board provided direction to Staff to prepare a balanced budget with no increase to maintenance assessment rates. On June 10, 2016 the Board approved the proposed Fiscal Year 2016/2017 Budget which was submitted to the local governmental authorities for a 60 day period for public review and comment. Ms. Kays advised that Staff has finalized the cost allocation and advised the Fiscal Year 2016/2017 Management Fee allocation is a $470 increase from the current amount and a 10% or $20,144 decrease from the Fiscal Year 2016/2017 proposed budget. Also included in the final budget is a refund from the General Fund in the amount of $12,000. The Fiscal Year 2016/2017 operating budget is $2,982,994, a $749,631 decrease over the current year amended budget. The operating budget decrease is mainly due to a reduction in the transfer to the Road Reserve which was increased in Fiscal Year 2015/2016 due to additional surplus funds. B. Open Public Hearing Chairman Murphy opened the Public Hearing at 3:36 p.m. and stated for the record that the Fiscal Year 2016/2017 General Fund budget is $2,982,994; the 2010 Debt Service Fund is $670,761 and the 2012 Debt Service Fund is $570,972. C. Close Public Hearing Receiving no public comment, Chairman Murphy closed the Public Hearing at 3:37 p.m. D. Adoption of Resolution and the Fiscal Year 2016/2017 Final Budget. Supervisor Brockman stated that he appreciates the District s Management Fee had only a minor increase and thanked the Board and Staff for their diligent efforts. The Board Supervisors concurred. Supervisor Kelly requested that Staff provide an overview of the carryforward amounts of the $1.5 million that was not expended and identify those funds as either General funds or Working Capital funds. Ms. Kays stated that some of the projects that were budgeted to occur in Fiscal Year 2015/2016 will not be completed as a result of the Board s direction to proceed with the recommendations made by

19 VCDD No. 4 - Meeting Minutes September 9, 2016 Page 11 the District s Road Engineer. Those recommendations have been incorporated in the Five Year CIP and any unspent funds will go into the District s Working Capital Fund and assist in funding the Five Year CIP. Ms. Kays stated that once DPM has completed the carryforward request Staff will clearly identify the Fiscal Year 2015/2016 carryforward funds on the financial statements. On MOTION by Jim Brockman, seconded by Don Deakin, with all in favor, the Board adopted Resolution to approve the Fiscal Year 2016/2017 Final Budget for the General Fund in the amount of $2,982,994; the 2010 Debt Service Fund in the amount of $670,761 and the 2012 Debt Service Fund in the amount of $570,972. Ms. Tutt stated that earlier in the year there was extensive discussion about the cost associated for the District to purchase the new financial software and advised that some of the savings incurred by the District were the result of the software benefits. TWELFTH ORDER OF BUSINESS: Case No. D VCDD No. 4 vs. Kathleen Albizo- Donnay A. Staff Overview and Recommendation Candy Dennis, Administrative Coordinator, advised that Case No. D vs. Kathleen Albizo-Donnay of SE 84 th knight Avenue, unit 230, Lot 21 is a violation of the District s Rule to Bring About Deed Compliance and specifically the Rule that states: Each Homesite Owner shall be responsible for maintaining in a mowed, edged, neat and clean manner that portion of his homesite On June 28, 2016, a complaint was received regarding overgrown grass and weeds and on June 29, 2016, the violation was verified and a Deed Restriction Reminder was written. After following the Procedures for Compliance of External Deed Restrictions, a Notice of Public Hearing was sent certified mail, regular mail and the property was posted on July 28, Ms. Albizo-Donnay resides in Nevada and until Wednesday, September 7, 2016 had not responded to any correspondence or telephone calls made to her. On September 7, 2016 Ms. Albizo-Donnay contacted Staff advising that she was unaware of the violation until receipt of the certified notice and stated that she would have the property maintained prior to today s hearing. Subsequent to the phone call, Staff visited the property and verified the property was still in non-compliance. In accordance with the District s adopted Rule, if a

20 VCDD No. 4 - Meeting Minutes September 9, 2016 Page 12 property is still in violation two (2) days prior to the Notice of Public Hearing the Public Hearing will take place as noticed. Ms. Dennis stated that Staff received a phone call late on September 8, 2016 which advised that the property was maintained; however, Staff has not verified that the maintenance has been completed. Staff is requesting that the Board execute the Order of Enforcement and if the property is in compliance then this case will be closed; however, if the property falls back into noncompliance it would be considered a repeat violation and a third notice is sent advising the property owner that a public hearing has been scheduled. It is Staff s recommendation to: Find the Owner in violation of the District s Deed Compliance Rule as cited by the Deed Compliance Staff; Owner has three (3) days to bring the property into compliance; if the property is brought into compliance within three (3) days from the execution of the Order of Enforcement, Case No. D shall be closed; if the property is not brought into compliance within three (3) days of the execution of the Order of Enforcement, authorize the District to maintain the property and impose a $250 fine to be paid within ten (10) days of the invoice; authorize the District to maintain the property twice a month in the summer and once a month in the winter as needed; Owner shall be fined $250 each time the District maintains the property; if the fines reach $1,500 the case shall be turned over to District Counsel to seek all available remedies which may include initiating a lawsuit, seeking an injunction against the owner and placing a lien on the property and authorize the Chairman to execute the Order of Enforcement. B. Open Public Hearing Chairman Murphy opened the Public Hearing at 3:52 p.m.to receive public comment. Marcy Basco, Knight Avenue, inquired if the deed compliance violation refers to the front of the property and/or the property behind the fence. Ms. Fuchs stated the complaint only addresses the front yard. The District does not have the authority to go behind the gate, without the homeowner s permission, to verify if a violation exists. Ms. Basco inquired if the residents have concerns of bats, snakes and other items they should contact the Marion County Health Department. Ms. Fuchs stated the residents would need to contact Marion County Code Enforcement. Darlene Gross, Knight Avenue, advised that she resides next to the property and the property has been an issue for over a year and yesterday a contractor came and mowed what was left of the grass in front. Ms. Gross stated there is also an electrical cord that is running from the front of the home over the back of the fence. Ms. Fuchs stated that the owner was not notified about the electrical cord and that

21 VCDD No. 4 - Meeting Minutes September 9, 2016 Page 13 issue cannot be discussed as part of this public hearing. Ms. Gross stated the property is a health concern and has mold on the home and snakes and rats in the backyard. Ms. Fuchs stated the complaint received for the property was overgrown grass and weeds, which is the purpose of the public hearing. C. Close Public Hearing Receiving no further public comment the Chairman closed the Public Hearing at 3:58 p.m. D. Board Discussion/Determination Supervisor Deakin stated that the Board sympathizes with the residents when these issues are bought forward but the District does not have the authority to address what is occurring behind the courtyard villa fence. Supervisor Deakin requested clarification if the Board finds the property owner in non-compliance, if the front yard falls out of compliance again that it will be a quicker process to have the maintenance completed. Ms. Dennis stated if Staff is able to verify that the maintenance occurred the property would be in compliance; however, if the Board finds the property in violation today, or if another complaint is received within 12 months Staff then only has to send the property owner the notice of public hearing. Supervisor Brockman requested clarification about the orange electrical cord. Ms. Dennis stated that the electrical cord was not included in the original compliant; however, Staff did find out that the cord was put there by Comcast and Staff is working with Comcast in an attempt to have the cord removed. Staff responded to the Board s inquiries. On MOTION by Don Deakin, seconded by Jim Brockman, with all in favor, the Board found the Owner in violation of the District s Deed Compliance Rule as cited by Deed Compliance Staff; Owner has three (3) days to bring the property into compliance; If the property is brought into compliance within three (3) days from the execution of the Order of Enforcement, Case No. D shall be closed; if the property is not brought into compliance within three (3) days of the execution of the Order of Enforcement, Staff is authorized to maintain the property and impose a $250 fine to be paid within ten (10) days of the invoice; the District is authorized to maintain the property twice a month in the summer and once a month in the winter as needed; the Owner shall be fined $250 each time the District maintains the property; if fines reach $1,500, the case shall be turned over to District Counsel to seek all available remedies which may include initiating a lawsuit, seeking an injunction against the Owner and placing a lien on the property and the Chairman is authorized to execute the Order of Enforcement.

22 VCDD No. 4 - Meeting Minutes September 9, 2016 Page 14 THIRTEENTH ORDER OF BUSINESS: Financial Statements only. The Budget to Actual Statement as of July 31, 2016 was provided to the Board as information FOURTEENTH ORDER OF BUSINESS: District Property Management Reports The Landscape Monthly Report and Water Retention Areas Status Update were provided to the Board as information only. Chairman Murphy requested an update on the schedule for the roadwork to begin. Mr. Wartinbee stated the roadwork is scheduled to begin September 23, FIFTEENTH ORDER OF BUSINESS: Staff Reports A. Reminder: Special Meeting Ms. Fuchs provided a reminder that the Board with hold a Special Meeting on Tuesday, September 20, 2016 at 2:30 p.m. to address bond related documents. B. Resident Academy Graduation Brittany Wilson, Assistant to the District Manager, advised that the District recently completed the 50 th Resident Academy Session and as part of that program it is requested that residents attend a District Board Meeting to receive their certificate and advised that one resident had selected to attend the District 4 meeting. The Board acknowledged the residents participation and thank them for attending Resident Academy. Ms. Wilson advised that Supervisor Brockman also participated in the 50 th Resident Academy and Chairman Murphy presented him with his certificate at the August Board Meeting. SIXTEENTH ORDER OF BUSINESS: District Counsel Reports There were no additional District Counsel Reports. SEVENTEENTH ORDER OF BUSINESS: Supervisor Comments A. Supervisor Deakin AAC After Agenda

23 VCDD No. 4 - Meeting Minutes September 9, 2016 Page 15 Supervisor Deakin highlighted the following items addressed at the September 7, 2016 Amenity Authority Committee (AAC) meeting: The AAC continued discussions about the potential purchases of the properties located on Rio Grande Boulevard and CR 42. Staff has identified approximately 41 acres of property for an estimated cost of $800,000 at Rio Grande and the AAC has requested that Staff review all possible direct access points to the CR 42 property from The Villages, including Tract A located in District 4. Supervisor Deakin advised that Marion County has advised that if the CR 42 property is purchased it could be anticipated that there will be a requirement to extend Mulberry Lane across the 40 acres, which would provide golf cart access. Ms. Tutt stated there is a portion of property owned by another property owner, between The Villages and CR 42 property, and Staff has been requested to inquire if the property owner would allow access across the property. The AAC has approved the installation of automatic doors at all recreation centers north of CR 466 that do not currently have them; two (2) of which are Mulberry Regional Recreation Center and Chatham Recreation Center. Supervisor Kelly inquired where the bank loan proceeds would be held until the funds are disbursed to the Developer for the construction of the infrastructure. Sarah Koser, Interim Finance Director, advised that the District s Trustee, US Bank will maintain the bank loan funds. Supervisor Kelly inquired who determines whether the costs of construction are fair. Ms. Tutt stated the construction costs were included in the Engineer s Report and have been estimated at fair market value. Once an invoice is received the District s Engineer reviews and verifies the submission and the District s Finance Department then also verifies the construction costs submitted. Vice Chairman Kazlo advised an e-notification was sent out about a closing occurring at Chatham Recreation Center, but he would like to see the e-notification posted at the bulletin board. Ms. Tutt stated Staff will post the information as requested; however, District Staff does expend the time to post this type of information at the postal facilities every time an e-notification is issued. District Staff urges the residents to sign-up for e-notifications and to check the website of updates. Ms. Tutt stated this additional posting does require additional management by Customer Service and staff time to accomplish the posting.

24 VCDD No. 4 - Meeting Minutes September 9, 2016 Page 16 Chairman Murphy stated there are a number of homes that have been constructed in the new Phillips Villa unit and inquired if a sidewalk or multi-modal path lane could be installed. Ms. Tutt stated a request would need to be made to Commercial Property Management (CPM). EIGHTEENTH ORDER OF BUSINESS: Public Comment Period No additional public comment was received. NINETEENTH ORDER OF BUSINESS: Adjourn The meeting was adjourned at 4:36 p.m. On MOTION by Paul Kelly, seconded by Jim Brockman, with all in favor, the Board adjourned the meeting. Janet Y. Tutt Secretary James Murphy Chairman

25 AGENDA REQUEST TO: FROM: Board of Supervisors Village Community Development District 4 Janet Y. Tutt, District Manager DATE: 10/14/2016 SUBJECT: Adoption of Resolution Accepting and Conveying VOM Soulliere Villas ISSUE: Acceptance of the Conveyance of the Common Tracts and Roadways and Join in the Dedication of those Common Tracts and Roadways for Villages of Marion Soulliere Villas and Adopting Resolution finding certain services, maintenance and repair activities to be in the public interest and accepting the obligation to perform such activities. ANALYSIS/INFORMATION:Farner-Barley and Associates, Inc. has provided the Record Plats for Villages of Marion Soulliere Villas which will be submitted to Marion County for approval and acceptance. Approval of the plats provides for the acceptance of the conveyance of certain tracts and roads, the subsequent dedication of the tracts and roads to the entities listed on the plats and other rights and conditions set forth in the dedication. The plat also provides for the District s obligations within Soulliere Villas as certain services, maintenance and repair activities are in the public interest and accept the obligation to perform those services within Soulliere Villas. STAFF RECOMMENDATION:Staff recommends the Board Accept the Conveyance of the Common Tracts and Roadways and Join in the Dedication of those Common Tracts and Roadways on the following plat: Villages of Marion Soulliere Villas and authorize the Chairman or Vice Chairman to Execute the Mylar of the following plat: Villages of Marion Soulliere Villas and Adopting Resolution finding certain services, maintenance and repair activities to be in the public interest and accept the obligation to perform those services within Soulliere Villas and authorize the Chairman to execute all other necessary documents. MOTION: Request the Board Accept and Convey the Common Tracts and Roadways and Join in the Dedication of those Common Tracts and Roadways on the following plat: Villages of Marion Soulliere Villas and authorize the Chairman or Vice Chairman to Execute the Mylar of the following plat: Villages of Marion Reagan Villas and Adopting Resolution finding certain services, maintenance and repair activities to be in the public interest and accept the obligation to perform those services within Soulliere Villas and authorize the Chairman to execute all other necessary documents. ATTACHMENTS: Description Type

26 Resolution Plat Covenants - Declaration Cover Memo Cover Memo Cover Memo

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37 AGENDA REQUEST TO: FROM: Board of Supervisors Village Community Development District 4 Sarah C. Koser, Interim Finance Director DATE: 10/14/2016 SUBJECT: Dissemination Agreement ISSUE:Prager & Co., LLC has discontinued providing dissemination services to their clients and have provided notice of termination for the agreement as Village Community Development District No. 4 s (District 4) Dissemination Agent effective October 31, Disclosure Services, LLC has agreed to act as District 4 s Dissemination Agent. ANALYSIS/INFORMATION: Pursuant to the Dissemination Agreement Section (3) Termination, Prager & Co., LLC has provided notice of termination for the agreement as District 4 s Dissemination Agent effective October 31, Prager & Co., LLC will no longer be providing those services for any of their clients. The dissemination services provided by Prager had been sub-contracted to Disclosure Services, LLC. Disclosure Services, LLC has agreed to continue to provide those services directly to the District for the same fees. Dissemination services are required pursuant to requirements under the bond indenture and to remain in compliance with the Securities and Exchange Commission rules related to continuing disclosure. STAFF RECOMMENDATION:Staff recommends that District 4 acknowledge Prager & Co., LLC s notice to terminate the agreement and approve and authorize the Chairman to execute the agreement with Disclosure Services, LLC for bond dissemination services. MOTION:Motion to approve and authorize the Chairman to execute the agreement with Disclosure Services, LLC to provide dissemination services to District 4. ATTACHMENTS: Description Prager & Co., LLC Termination of Dissemination Agreement Disclosure Services, LLC Dissemination Agreement Type Cover Memo Cover Memo

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41 AGENDA REQUEST TO: FROM: Board of Supervisors Village Community Development District 4 Candice N. Dennis, Community Standards Manager DATE: 10/14/2016 SUBJECT: Courtyard Villa Railings ISSUE:Approval of revision to the Architectural Review Manual (Manual), Section 2.6, page 12, used as a guideline for instituting policies and procedures in accordance with Village Community Development District No. 4's adopted Deed Compliance Rule (Rule). ANALYSIS/INFORMATION: Courtyard Villa Current Rule: "No owner shall make an structural alteration, or shall undertake any exterior repainting or repair of, or addition to his residence which would substantially alter the appearance thereof, without the prior written approval by the Architectural Review Committee (ARC)." Current ARC Manual: "No fences or railings are permitted on the front of the Courtyard Villa." The proposed revision would allow residents of individual courtyard villas to place a railing in the front of their home under the existing roof line so long as they adhere to the petition process as identified in the proposed revision: Proposed revision to Section 2.6, page 12: "Courtyard villa railings, under the existing roof line, are permitted provided a petition is signed by 75% of the homeowners of the villa unit. Only one signature per homesite is permitted. Once a particular villa unit's petition has been approved by the ARC, individual lot owners residing herein shall submit an architectural application for review to the ARC. This request is being brought forward for Board consideration at the request of numerous courtyard villa residents. This petition process is similar to the petition process the Board has previously approved for courtyard villa driveway painting, screening of the front entryway and courtyard villa exterior painting. STAFF RECOMMENDATION:Staff recommends that Village Community Development District No. 4 Board of Supervisors approve the petition process for courtyard villa railings and to revise the Architectural Review Manual to include this process. MOTION:Motion to approve the petition process for courtyard villa railings and to revise the Architectural Review Manual to include this process.

42 ATTACHMENTS: Description Architectural Review Manual Type Cover Memo

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45 AGENDA REQUEST TO: FROM: Board of Supervisors Village Community Development District 4 District Staff DATE: 10/14/2016 SUBJECT: Scheduling of Town Hall Meeting to Gather Resident Input Regarding Towing Legislation ISSUE:Scheduling of Workshop/Town Hall meeting to request resident input regarding Towing Legislation ANALYSIS/INFORMATION: At the September 9, 2016 Meeting the Board considered adoption of a Rule which will allow the District to begin towing unauthorized vehicles/vessels on District-owned property and requested that Staff schedule a meeting to receive public input. Staff identified Wednesday, November 16, 2016 at 6:00 p.m. as a date to hold a Town Hall Meeting but when a request for availability was forwarded to the Board, Staff was advised by Vice Chairman Kazlo that he would be unable to attend and provided comments against proceeding with towing enforcement at this time, which have been attached to this item for the Board's information. Additionally, Staff received a request from Chairman Murphy that he would like all Supervisors to provide their input about the upcoming Town Hall Meeting. Staff has worked diligently to identify a date/time to hold a Town Hall Meeting but has found that the Lincoln Theater in Mulberry Regional Recreation Center and Ashley Wilkes/Atlanta Rooms in the Savannah Center are reserved both in the afternoon and evening hours. At this time, if the Board chooses to proceed with holding a Town Hall Meeting it will require the cancelation of existing scheduled Resident Lifestyle activities and Staff is requesting a defined date/time frame as to when the Board would like the Town Hall Meeting scheduled. STAFF RECOMMENDATION: MOTION: ATTACHMENTS: Description Vice Chairman Kazlo Comments Type Cover Memo

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48 AGENDA REQUEST TO: FROM: Board of Supervisors Village Community Development District 4 District Staff DATE: 10/14/2016 SUBJECT: Old Business Status Update ISSUE:Old Business Status Update - October 14, 2016 ANALYSIS/INFORMATION: STAFF RECOMMENDATION: MOTION: ATTACHMENTS: Description Type Old Business Status Update Cover Memo C. Kazlo Comments re: tree trimming Cover Memo

49 Village Community Development District No. 4 "Old Business" Status Update Item(s) to be addressed by Staff Action Taken Status Update (if applicable) Item Identified by Board Completed ( ) Consideration to change meeting location to District office in Lake Sumter Landing Northbridge Court speeding concerns. Staff to review plans to identify speed limit for street; Place SpeedMinder radar sign at this location. Identify a date to hold a public workshop to request input regarding towing Trimming of Trees to 15 foot height along Buena Vista Boulevard, Belle Meade Circle, Calumet Avenue and Legacy Lane This item will be addressed by the Board at a future date. Staff to review the Marion County approved plats to determine the approved speed limit for the roadway. On agenda. Board to revisit per a request received by Vice Chairman Kazlo Non-District 4 Items being addressed Actions Being Taken Status Update (if applicable) Item Identified by Board Completed ( ) Updated 10/4/2016

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52 AGENDA REQUEST TO: FROM: Board of Supervisors Village Community Development District 4 District Staff DATE: 10/14/2016 SUBJECT: Reviw of plats of Northbridge Court ISSUE: ANALYSIS/INFORMATION:Staff will complete the review of the plats to confirm speed limit for the road. STAFF RECOMMENDATION: MOTION:

53 AGENDA REQUEST TO: FROM: Board of Supervisors Village Community Development District 4 Sarah Koser, Interim Finance Director DATE: 10/14/2016 SUBJECT: Financial Statements ISSUE:Budget to Actual Statements as of August 31, 2016 ANALYSIS/INFORMATION: STAFF RECOMMENDATION: MOTION: ATTACHMENTS: Description Budget to Actual Statement Cash Sheet Type Cover Memo Cover Memo

54 VILLAGE COMMUNITY DEVELOPMENT DISTRICT #4 OPERATING BUDGET BUDGET TO ACTUAL STATEMENT AS OF: August 31, 2016 (Unaudited) Eleven (11) Months of Operations % of Year Actual Information Account Number Description of Account Annual Budget REVENUES: Current Month Actual Year-to-Date Actual Year-to-Date Variance Over/(Under) Percent of Annual Budget Footnotes Debt Service Assessments, Ph III $ 29,583 $ 29,768 $ % A Net Maintenance Assessments 2,075,338 2,081,058 5, % B Marion County Hwy 42 Agreement 64,574 3,934 60,640 (3,934) 93.91% C Refund - General Fund - 9,920 9, % D Miscellaneous Revenue 1,000 1, % E Deed Compliance Fine Revenue - 8,620 8, % F Interest Income 2, ,159 5, % G Total Revenues: 2,172,495 4,799 2,198,908 26, % Unrealized Gain or Loss- FMIvT - (420) 10,497 10, % H Unrealized Gain or Loss- FLGIT ,865 14, % H Unrealized Gain or Loss- LTIP - 8,841 32,060 32, % H Transfer In - Debt Service 36,051 39,656 3, % I Total Available Resources: $ 2,208,546 $ 13,680 $ 2,295,986 $ 87, % EXPENDITURES: Under/(Over) Executive Salaries $ 18,000 $ 800 $ 12,800 $ 5, % J Social Security Taxes 1, % J Medicare Taxes % J Workers Compensation % K Subtotal Personnel Services 19, ,801 5, % VCCDD Management Fees 206,139 17, ,961 17, % Engineering Fees 12,900 13,255 (355) % L Legal Fees 10, ,342 1, % Tax Collector Fees 43,853 42,216 1, % A / B Deed Compliance Services 50,151 4,179 45,971 4, % Technology Services 8, , % Other Professional Services 14, ,794 (24,041) % M Subtotal Professional Services 346,208 22, , % Auditing Services 10,654 2,250 9,000 1, % N Subtotal Accounting Services 10,654 2,250 9,000 1, % Systems Management Support % O Payroll Services % P Subtotal Other Contractual Services % Travel & Per Diem 1, % Subtotal Travel & Per Diem 1, % Postage & Freight % O Subtotal Communications & Freight Services % Electricity 196,932 15, ,822 29, % Irrigation Water 24,500 2,677 19,365 5, % Subtotal Utility Services 221,432 17, ,187 34, % Equipment Rental % O Subtotal Rentals & Leases % Insurance - Casualty & Liability 5,950 5, % Q Subtotal Insurance 5,950-5, % Equipment Maintenance % O Buildings/Infrastructure Maintenance 767,303 34, , , % O Landscape Maintenance- Recurring 762,710 57, ,831 95, % Landscape Maintenance- Non-recurring 30,977 19,187 11, % O Irrigation Repair 25,794 2,770 13,795 11, % O Other Maintenance 93,152 3,512 46,183 46, % O Subtotal Repair & Maintenance Services 1,680,436 98, , , % Printing & Binding % O Subtotal Printing & Binding % Permits and Licenses % R CR 42 Expenses 96,379 10,165 76,733 19, % Legal Advertising 2, , % O Misc Current Charges (163) 0.00% S Subtotal Other Current Charges 98,629 10,233 78,008 20, % Operating Supplies % O Subtotal Supplies & Non-Capital Equipment % Subtotal Operating Expenditures 2,386, ,434 1,544, , % Capital Outlay Expenditures- Infrastructure 366,545 12,000 67, , % T Subtotal Non-operating Expenditures 366,545 12,000 67, , % Transfer to Villa/Other Roads 980,000 81, ,334 81, % Transfer to Budgeted Reserves 980,000 81, ,334 81, % Total Expenditures $ 3,732,625 $ 246,100 $ 2,511,226 $ 1,221, % U Change in Unreserved Net Position $ (1,524,079) $ (232,420) $ (215,240) $ 1,308,839 U

55 VILLAGE COMMUNITY DEVELOPMENT DISTRICT #4 OPERATING BUDGET BUDGET TO ACTUAL STATEMENT AS OF: August 31, 2016 (Unaudited) Eleven (11) Months of Operations % of Year Footnotes: A B C D Fund Balance Analysis: Balance Forward 09/30/15 Current Month Actual Year to Date Actual Current Balance Unassigned $ 1,442,059 $ (232,420) $ (284,068) $ 1,157,991 Restricted Cap PhI 64,467-11,641 76,108 Restricted Cap PhII 95,574-28, ,590 Committed R&R General from PHIII 85,205-29, ,376 A Committed R&R General 468, ,271 Committed R&R Villa/Other Roads 2,036,638 81, ,334 2,934,972 Total Fund Balance $ 4,192,214 $ (150,754) $ 683,094 $ 4,875,308 Phase III Debt Service Assessments repaying General Fund for prior year transfer to pay off the bonds. Difference of 2% is the amount paid to Marion County Tax Collector for their statutory collection fee. Maintenance Assessments are paid to the District by Marion County from the payment of property tax bills. Bills are mailed November 1st and the majority of the payments are received in December and January. The Tax Collector deducts a 2% fee for its collection services. Marion County Hwy 42 Agreement Revenue of $3,934 is billed monthly. VLS paid for the total year ($17,348) in October. The unbudgeted revenue is related to a one time refund from the Village Center General Fund for accumulated surplus working capital. E Miscellaneous revenue consists of the BoA P-Card annual rebate ($923) and electric reimbursements from SECO ($820). F G H I J K L M The unbudgeted revenue is related to the amount of deed compliance revenue collected over expenses. The interest rate at CFB, our depository bank, is tied to the Federal Funds Rate, which was reduced to zero in November Interest Income includes monthly interest from investments with the State Board of Administration (SBA). Month CFB SBA Sep % 0.25% Oct % 0.27% Nov % 0.27% Dec % 0.35% Jan % 0.48% Feb % 0.53% Mar % 0.57% Apr % 0.59% May % 0.60% Jun % 0.67% Jul % 0.64% Aug % 0.72% The Unrealized gain/loss for FMIvT, FLGIT and LTIP has been booked through the end of July. The current month's investment rate of return for all three funds will not be available until the 15th of the following month. Month FMIvT 1-3 Yr FLGIT LTIP Sep % 2.77% % Oct % -0.94% 53.07% Nov % -1.45% 0.31% Dec % -0.97% % Jan % 4.98% % Feb % 0.49% -3.31% Mar % 3.08% 55.68% Apr % 1.18% 9.54% May % -0.25% 6.95% Jun % 5.46% 9.98% Jul % 0.37% 29.80% Aug Transfer In from Debt Service is related to the reduction in the size of the Debt Service Reserve Fund for the 2010 PHI Bond Series ($11,641) and the excess revenue for the 2012 PHII Bond Series ($28,015). These funds will be used to fund future capital improvements. Payroll expenditures are lower than expected budget. Annual PGIT workers compensation insurance payment was made in October. YTD expenditures include enginnering services for Water Resource Management, Tunnel Inspection, and striping of Multi-Modal paths. YTD expenditures include environmental surveys, road surveys and financial advisory fees. Budget Resolution will be processed. N YTD expenditures relate to 2014/15 audit fees ($6,750) and interim work for the 2015/16 audit fee ($2,250). O P Q R S Some expenditure accounts incur charges on an irregular basis. Annual charge for payroll services. Liability and property insurance premiums for the fiscal year were paid in the month of October. Annual State of Florida Special District Fee was expensed in the month of December. Unbudgeted Recording Fees paid to Marion County for boundary expansion. T The Capital Outlay expenditures are related to the Fence Replacement for Unit 44 & 217 ($67,908). U The original adopted Fiscal Year operating budget has a $1,916,121 increase over the prior year amended budget. This Board of Supervisors requested that the level of working capital be maintained at the three months of operating expenses and the surplus funds be transferred to the Road R&R. Based on the Board's direction a transfer to Roads R&R was included for $980,000 in the budget. Most of the final budget increase is due to this transfer in addition to $366,545 in capital projects and $455,715 for rejuvenator costs as outlined in the Five Year Capital Improvement Plan.

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57 AGENDA REQUEST TO: FROM: Board of Supervisors Village Community Development District 4 DPM Staff DATE: 10/14/2016 SUBJECT: District Property Management (DPM) Monthly Report ISSUE: 1. Landscape Maintenance Report 2. Water Retention Area Status Update ANALYSIS/INFORMATION: STAFF RECOMMENDATION: MOTION: ATTACHMENTS: Description Landscape Maintenance Report Water Retention Report Type Cover Memo Cover Memo

58 DISTRICT 4 October 2016 LANDSCAPE 1) Trimming trees along BVB for clearance. 2) Re-sprayed the shrubs for fungus. 3) Continuing to weed the roadways and CDS. 4) Completed monthly irrigation preventative maintenance roadways, villas, and CDS. 5) Trimming shrubs along Buena Vista and Belle Meade. WALLS/FENCES 1) Installing a new fence around the Kestrel Preserve. MISCELLANEOUS 1) Completed installing the back flow preventers in the Cul-de-sacs. 2) Started the Mill and Overlay project at Ivystone and Pinecrest Villas. 3) The Piedmont /Springdale Entries and Birchbrook Villa will follow.

59 Run By: sbunkley CAS QC Weekly Inspection Page 1 of 1 Monday, September 26, :53:38 PM Customer No Name Clarke Site ID Customer Site ID Inspection Date Illicit Dschrg Treat. Req. Follow-Up Priority Comments Village Community Dev. District # Mulberry L 09/22/2016 No Yes High Weeds/Algae % Coverage Location Shoreline Grasses 10% Shoreline Village Community Dev. District # Sweetwater 09/22/2016 No Yes High Weeds/Algae % Coverage Location Shoreline Grasses 10% Shoreline Village Community Dev. District # Lake Fairl 09/22/2016 No Yes High 9/26/2016 2:53:38 PM

60 Run By: sbunkley CAS QC Weekly Inspection Page 1 of 1 Monday, September 26, :53:38 PM Weeds/Algae % Coverage Location Shoreline Grasses 10% Shoreline Village Community Dev. District # Sherwood V 09/22/2016 No Yes High Weeds/Algae % Coverage Location Shoreline Grasses 10% Shoreline 9/26/2016 2:53:38 PM

61 AGENDA REQUEST TO: FROM: Board of Supervisors Village Community Development District 4 DATE: SUBJECT: Government Day ISSUE:The 21st Annual Government Day will be held on Saturday, November 5, 2016 from 10 a.m. - 1 p.m. at Eisenhower Regional Recreation Center ANALYSIS/INFORMATION: STAFF RECOMMENDATION: MOTION:

62 AGENDA REQUEST TO: FROM: Board of Supervisors Village Community Development District 4 District Staff DATE: 10/14/2016 SUBJECT: Schedule for next MMPDG Meeting ISSUE:The next Multi-Modal Path Discussion Group Meeting will be held on Thursday, December 1, 2016 at 9:00 a.m. at the Savannah Regional Recreation Center ANALYSIS/INFORMATION: STAFF RECOMMENDATION: MOTION:

63 AGENDA REQUEST TO: FROM: Board of Supervisors Village Community Development District 4 District Staff DATE: 10/12/2016 SUBJECT: Resident Academy Graduation ISSUE: ANALYSIS/INFORMATION: STAFF RECOMMENDATION: MOTION:

64 AGENDA REQUEST TO: FROM: Board of Supervisors Village Community Development District 4 DATE: SUBJECT: Supervisor Deakin: AAC After Agenda ISSUE:AAC After Agenda ANALYSIS/INFORMATION: STAFF RECOMMENDATION: MOTION: ATTACHMENTS: Description AAC After Agenda Type Cover Memo

65 District 1 - Carl Bell, Vice Chairman District 2 - Ann Forrester, Chairman District 3 - John Wilcox District 4 - Don Deakin Lady Lake/Lake Co. - Lowell Barker VCCDD Board - Gary Moyer Amenity Authority Committee Monthly Board Meetings are held at: Savannah Regional Recreation Center 1545 Buena Vista Blvd. The Villages, FL The Villages, Florida AFTER AGENDA October 12, :00 AM Notice to Public: Audience Comments on all issues will be received by the Board. The District Board welcomes participation during public meetings; however, in order to conduct business in an orderly fashion the Board of Supervisors requests you limit your comments to three (3) Minutes. If you have a general comment that is not included as an item on the agenda please come before the Board during the Audience Comments portion of the meeting. If your comment pertains to a specific on the agenda, the Chairman or Vice-Chairman will request public comments when the item is addressed. Thank you for attending the meeting and for your interest in your local government. 1. Call to Order A. Roll Call All present B. Pledge of Allegiance C. Observation of Moment of Silence D. Welcome Meeting Attendees E. Audience Comments No audience comment was received. CONSENT AGENDA: The Consent Agenda was approved and no discussion occurred. A motion to approve the Consent Agenda is a motion to approve all recommended actions. All matters on the Consent Agenda are considered routine and no discussion is required unless desired by a Board Supervisor or a Member of the Public. 2. Approval of the Minutes Approval of the Minutes for the Meeting held on September 7, 2016 and the Workshop held on August 9, ITB #16B-035 Savannah Recreation Center Roof Replacement Project Review of a recommendation of award for Invitation to Bid (ITB) #16B-035