SOUTH BAY COMMUNITY DEVELOPMENT DISTRICT HILLSBOROUGH COUNTY REGULAR BOARD MEETING JANUARY 11, :00 P.M.

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1 SOUTH BAY COMMUNITY DEVELOPMENT DISTRICT HILLSBOROUGH COUNTY REGULAR BOARD MEETING JANUARY 11, :00 P.M. Special District Services, Inc. The Oaks Center 2501A Burns Road Palm Beach Gardens, FL Telephone 877.SDS.4922 Toll Free Facsimile

2 AGENDA SOUTH BAY COMMUNITY DEVELOPMENT DISTRICT 1536 Bahia Beach Boulevard, Building B First Floor 11Ruskin, FL REGULAR BOARD MEETING January 11, :00 P.M. A. Call to Order B. Proof of Publication Page 1 C. Establish Quorum D. Additions or Deletions to Agenda E. Approval of Minutes 1. November 9, 2018 Regular Board Meeting...Page 2 F. Reports 1. Manager s Report a. Financial Report... Page 7 2. Legal Report a. Update on Little Harbor/AC T-Dock Compliant b. Update on Parking Restrictions Resolution and Public Hearing c. Update on Assessment Methodology d. Discussion on Enforcement of No Alcohol or Coolers on Beach e. Discussion on New Bass AC Environmental Letter f. Discussion on Board Rules of Procedure...Page Chairman s Report a. Discussion on CDD Financing of Amenities b. Authorization for Chair to meet with POA/HOA/Public for Q&A c. Miscellaneous 4. POA Report a. Status of Parking Lot Deck b. Update on Gating of the Gate House c. Discussion on S. Parking Lot Blockers d. Discussion on Fence/Sand Issues e. Status of CDD/POA Agreements and Renewals f. Discussion on Paying for Water Used on CDD Area Next to Road...Page 57 g. Discussion on Electrical Billing Bahia Beach Blvd...Page 58 h. Discussion on Sidewalk Demolition Quotes...Page 67 i. Discussion on Permission to Place Beach Tables on the Beach 5. Bond Holder s Report 6. Landowner s Report a. Update on Ladder Sign

3 G. Old Business 1. Update on Repairs of Depressions at AC Marina South Sea Wall 2. Status of Well Irrigation Line & Documentation H. New Business 1. Approval of Proposal from SDS for O&M Assessment Methodology 2. Discussion on Road Repairs in Fiscal Year I. Administrative Matters J. Comments by the Public for Matters not on the Agenda K. Board Members Comments L. Adjourn

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5 SOUTH BAY COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING NOVEMBER 9, 2018 A. CALL TO ORDER The November 9, 2018, Regular Board Meeting of the South Bay Community Development District was called to order at 1:32 p.m. in the Conference Room of Harborside Suites located at 536 Bahia Beach Boulevard, Building B, First Floor, Ruskin, Florida B. PROOF OF PUBLICATION Proof of publication was presented that notice of the Regular Board Meeting had been published in The Tampa Tribune on September 28, 2018, as part of the District s Fiscal Year 2018/2019 Regular Meeting Schedule, as legally required. C. SEAT NEW BOARD MEMBERS D. ADMINISTER OATH OF OFFICE AND REVIEW BOARD MEMBER RESPONSIBILITIES & DUTIES Ms. Dailey administered the Oath of Office to Leah Popelka, Robert McCarthy and Brett Vogeler. E. ESTABLISH A QUORUM It was determined that the following Supervisors constituted a quorum and was in order for the meeting to commence: Chairman W. Thomas Grimm Present Vice Chairman Brett Vogeler Present Supervisor Kelly Evans Present Supervisor Leah Popelka Present Supervisor Robert McCarthy Present The following staff were in attendance: District Manager Kathleen Dailey Special District Services, Inc. General Counsel Tom Cloud Gray-Robinson District Engineer Rick Brylanski Hole Montes, Inc. Also present were the following: Gary Queen of Hooks Bar & Grill; Nancy Bryant of Harborside Suites; Tara Brown & Scott Campbell of Southshore Hospitality; Michael Brooks, Lennar Attorney; Zina Lucas, POA/CAM; Glenn Patton, POA President; and the following District residents: Mike Gurry, Vivian Hodgkin, Kent Wanninger, Ian Page 1 of 5 Page 2

6 Brown, Travis Biggar, Lanice Leckie, Jerry Soller, Ormado Maccospie, Kathy Metz, Scott Watkins, Rosemarie Gabriele and Mary Madden (via phone). F. ELECTION OF OFFICERS Chairman A motion was made by Mr. McCarthy, seconded by Ms. Popelka to nominate Mr. Grimm as the Chairman. Vice Chairman A motion was made by Mr. McCarthy, seconded by Ms. Popelka to nominate Mr. Vogeler as the Vice Chairman. Secretary/Treasurer A motion was made by Mr. Grimm, seconded by Ms. Popelka to nominate Ms. Dailey as the Secretary/Treasurer. Assistant Secretaries A motion was made by Ms. Popelka, seconded by Ms. Evens to nominate Ms. Evans, Ms. Popelka, and Mr. McCarthy as Assistant Secretaries. A motion was made by Ms. Evans, seconded by Mr. McCarthy and passed unanimously approving the above slate of officers, as nominated. G. ADDITIONS OR DELETIONS TO AGENDA There were no additions or deletions to the agenda. H. APPROVAL OF MINUTES 1. October 12, 2018, Regular Board Meeting The October 12, 2018, Regular Board Meeting minutes were presented for approval. Mr. Grimm requested that the minutes reflect under Item H-1 that the fence is to remain open during the day. A motion was then made by Mr. Vogeler, seconded by Ms. Evans and carried unanimously approving the minutes of the October 12, 2018, Regular Board Meeting, as amended. I. REPORTS 1. Manager s Report Ms. Dailey went over the financial report. Ms. Popelka noted, with a balance of $464,000, the District is in a very good position. She suggested setting aside money for reserves so the District could begin addressing its capital repairs. Page 2 of 5 Page 3

7 2. Legal Report a. Review of Little Harbor/AC T-Dock Complaint Mr. Cloud advised that there was nothing new on this item. Mr. Cloud noted that the District had not looked at its allocations for O&M in a while and has no way to know if it is allocated fairly, unless an assessment methodology is done. He recommended doing it before the budget review, as three resolutions would need to be adopted as part of the process. Ms. Dailey stated that such studies were in the District s contract with SDS. Ms. Popelka opined that SDS does an outstanding job with these studies and does so at a reasonable rate. Mr. Grimm added that as a trustee of funds, he felt it is a fairness issue to look at the assessments and review the equitable allocation of costs. It was the consensus of the Board to bring a proposal from SDS to prepare an O&M Assessment Methodology Report and for Ms. Popelka to serve as the liaison on behalf of the Board during this study. 3. Chairman s Report Mr. Grimm gave a summary of the T-Dock complaint and stated that the District would like an accounting going back in time for revenue lost by the Marina. Mr. Queen indicated that ACOE is now involved. Mr. Grimm advised that at the last minute there was discussion on a sidewalk fix. Mr. Queen added that per the Marina Manager, it is not needed. Mr. Grimm indicated he would sort out the issue with Ms. Lucas. Mr. Grimm noted that he was working with five agencies, on an emergency basis, in an attempt to stabilize the beach through renourishment. He added that the District may want to set aside funding for beaches in the future. Mr. Grimm went over several other issues handled during the month, including a crack in the drainage in front of a home, CDD/POA issues and signage. 4. POA Report a. Status of Installation of New Traffic Signs Mr. Patton advised that the signs had been installed. Mr. Grimm suggested obtaining a quote for beautifying the stop signs at the entrance to the development. Mr. Patton thanked the Board for their service and stated that he was happy with the direction the Board had been taking. He introduced Scott Campbell of Little Harbor Development as the new Manager of Sunset Grill. b. Status of Beach Fence Ms. Dailey advised that the deposit had been paid and the project should be completed soon. Mr. Patton asked if the CDD could pay the expense and then the POA could reimburse afterward. It was consensus of the Board to have the CDD pay for the beach fence after which the POA would reimburse the CDD. c. Status of South Restaurant Parking Lot Concrete Bumpers Page 3 of 5 Page 4

8 Mr. Patton advised that the bumpers had been installed and painted. e. Discussion Regarding Parking Lot Deck Ms. Lucas stated that a new deck has been proposed for the south side entry to the beach, as the wood is aging. She added that this would keep sand from coming into the lot. Mr. Patton stated that he would reinitiate improvements to amenities in the development. It was the consensus of the Board for Mr. Grimm to be the liaison and to work with the POA on this issue. Ms. Lucas noted that the irrigation line at the new well does not reach to the cul-de-sac. She provided a copy of the permit. Mr. Grimm stated that he was looking to Lennar to pay for using our water. He added that he would work to resolve this with Counsel and the engineers. 5. Bondholder s Report Ms. Popelka stated that the insurance carrier was not happy with the one parcel of land that is used as a heliport, so the site has been deactivated and will ultimately be demolished. 6. Landowners Report a. Status of Well Documentation This item was previously covered. J. OLD BUSINESS 1. Discussion Regarding Status of Sidewalk Repairs at Marina This item was previously covered. 2. Consider Acceptance of Updated Road Reserve Study Ms. Popelka explained that Reserve Advisors are leaders in capital reserve studies. She stated that over a 20 year life span it is suggested that $4,000k - $65,000 a year be set aside to address deficiencies. Mr. Vogeler pointed out that the study does not include seawalls and that it does not reflect the money set aside in the current budget. Ms. Popelka stated that she would have them plug in the number for the current year. She also went over the funding plan in the document. K. NEW BUSINESS 1. Discussion Regarding Authorization for a Study on Gating of the Gatehouse Mr. Grimm indicated that people have brought up the fact that they would like to see a gate at the entrance to the community. He added that it cannot be a private gated community, as no one can be stopped from entry, but a night guard and checkpoint could be used. Mr. Patton stated that the POA would research the cost for two gates and personnel. 2. Consider Authorization to Repair Depressions at AC Marina South Seawall This item was previously covered. Page 4 of 5 Page 5

9 L. ADMINISTRATIVE MATTERS Ms. Dailey indicated that the next meeting was scheduled for December 14, Ms. Evans noted that she could not make that meeting. It was the consensus of the Board to cancel the meeting if, after inquiry, there were no pressing agenda items. M. COMMENTS FROM THE PUBLIC FOR MATTERS NOT ON THE AGENDA There were general comments regarding the lack of parking and the fact that some vehicles are parked for days and weeks. Mr. Cloud stated that a resolution was being finalized, which will require hearings in order to implement parking restrictions. A motion was made by Ms. Popelka, seconded by Mr. McCarthy and passed unanimously authorizing the publishing of a Public Hearing Notice on said resolution. N. BOARD MEMBER COMMENTS Mr. Grimm asked about the ladder sign. Ms. Evans indicated that Lennar would be coming back with a design. Mr. Watkins stated that Christopher s Watch needed signs. Mr. Cloud suggested the resident get with Ms. Lucas to determine what is needed. O. ADJOURNMENT There being no further business to come before the Board, a motion was made by Ms. Popelka, seconded by Ms. Evans and unanimously passed to adjourn the Regular Board Meeting at 3:15 p.m. Secretary/Assistant Secretary Chair/Vice-Chair Page 5 of 5 Page 6

10 South Bay Community Development District Financial Report For November 2018 Page 7

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60 DISCUSSION ON PAYING FOR WATER USED ON CDD AREA NEXT TO ROAD TO BE DISTRIBUTED UNDER SEPARATE COVER Page 57

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70 Just Sod Florida 4233 Old 41 Hwy Ruskin, FL justsod.net RECIPIENT: Zina Lucas 611 Destiny Dr Ruskin, Florida Quote #55 Sent on 12/26/2018 Total $13, SERVICE / PRODUCT DESCRIPTION QTY. UNIT COST TOTAL Concrete Slab Removal 6x6 Break up and remove 22 sidewalk slabs 22 $80.00 $1, Install Shell Road Base Provide and install shell road base- We will not know the exact amount needed until concrete is removed, based on the size and depth of the slabs it will be a minimum of 20 yards. If additional material is needed, it will be billed at the unit price of $84/ yd. 20 $84.00 $1, Disposal Disposal of concrete and any additional waste - price is per ton. Estimated concrete weight is 30 ton. If disposal exceeds the 30 ton, unit price will be added. 30 $ $3,600.00* Install Edging- Option 1 Provide and install plastic edging 225 $4.00 $ Install Shell- Option 1 Provide and install medium or small washed shell 8 $ $1, Install Large Stepping Stones- Option 2 Provide and install 24" stepping stones 60 $50.00 $3, Zoysia 2 Provide Zoysia sod, install Zoysia sod, dispose of waste. Option - 1 will require 1000 SF of sod Option - 2 will require 1200 SF of sod 1200 $1.15 $1, * Non-taxable Total $13, This quote is valid for the next 30 days, after which values may be subject to change. Page 67

71 PROPOSAL Yard: 1901 N 57th Street Mail to: P.O. Box 5985 Tampa, FL Tampa: (813) Clearwater/St. Petersburg: (727) Fax (813) /21/2018 South Bay CDD Riverview Center Blvd., #253 Bonita Springs, FL South Bay CDD 606 Sea Grape Drive Ruskin, FL (813) ATTENTION: Zina Lucas As per directions to perform the following work: CONCRETE SIDEWALK REMOVAL: Approximately 816 square feet. 1. Sawcut, excavate and remove damaged section of sidewalk. 2. Inspect remaining void for any latent issues and backfill void with dirt, rock and cement mixture. 3. Level and compact area with vibratory plate compactor. 4. Distribute layer of clean fill over area. 5. Deliver and install bahia grass. 6. Remove and haul away any related debris from site. *DUE TO INCREASES IN THE COSTS OF MATERIALS, THIS PRICE CAN ONLY BE GUARANTEED FOR 30 DAYS. *BURIED UTILITIES AND IRRIGATION PIPES ARE TO BE RELOCATED OR REPAIRED BY THE CUSTOMER. THIS CONTRACTOR WILL NOT BE RESPONSIBLE FOR DAMAGE TO UNDERGROUND UTILITIES. *PERMIT FEES, PROCUREMENT FEES AND ANY ADDITIONAL WORK REQUIRED BY THE PERMIT WILL BE AN EXTRA COST TO THE CUSTOMER. WE PROPOSE to furnish labor and material - complete in accordance with above specifications, and subject to conditions stated herein, for the sum of: ** FOUR THOUSAND EIGHT HUNDRED SIXTY FOUR DOLLARS AND 00 CENTS ** WITH PAYMENTS TO BE MADE AS FOLLOWS: ACCEPTED: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. DATE OF ACCEPTANCE ACCEPTANCE OF PROPOSAL NET UPON COMPLETION Not responsible for any damage to underground utilities. A Certificate of Insurance will be issued upon request prior to commencement of work. All material is guaranteed to be as specified. All work is to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance upon above work. Our workers are covered by Workmen's Compensation Insurance. DRIVEWAY MAINTENANCE INC. PRINT NAME TITLE SIGNATURE X Guy Simon Page 68

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