8. Proposal from the Friends of the Los Gatos Library (for storage shed only)

Transcription

1 sow x a< 1pS A S COUNCIL AGENDA REPORT MEETING DATE: 06/ 02/ 15 ITEM NO: DESK ITEM DATE: June 2, 2015 TO: MAYOR AND TOWN COUNCIL FROM: LES WHITE, INTERIM TOWN MANAGE ON BEHALF OF THE YOUTH COMMISS O SUBJECT: REUSE OF THE VENUE REMARKS A Council Member requested the Youth Commission minutes for the meetings in which the Venue proposals were discussed. The meeting minutes are contained in Attachment 9. Attachments received with June 2, 2015 Staff Report: 1. Request for Proposal 2. Venue Building Plans 3. Teen Center Survey Results 4. Proposal from KCAT 5. Proposal from Los Gatos Youth Theater 6. Proposal from Boy Scouts Troop 2 & Venue Troop 2 7. Proposal from Los Gatos Music & Arts 8. Proposal from the Friends of the Los Gatos Library (for storage shed only) Attachments received with this Desk Item: 9. Youth Commission Minutes Distribution: Youth Commission Reviewed by: Town Manager SIR Town Attorney _ YCReuse N muelrp

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3 Town of Los Gatos MINUTES YOUTH COMMISSION MEETING TUESDAY, APRIL 14, : 00 P. M. POLICE OPERATIONS BUILDING 110 E. Main St. Los Gatos, CA ) MEETING CALLED TO ORDER/ ROLL CALL Chair Claire Strickland called the meeting to order at 7: 04 p.m. APPROVAL OF MINUTES Crystal Huang made motion to approval the meeting minutes of February 10, 2015 and March 10, Seconded by Mackenzie Jackson. All in Favor VERBAL COMMUNICATION There was no Verbal Communications for this meeting. ITEMS OF DISCUSSION Crystal Huang commented that the Ted Event is scheduled for May 9, 2015 at 2: 00 p. m. Shomik Jain commented that he will be making the E -Cig presentation to Council on May 5, Ms. Strickland requested attendance of Youth Commissioners to support Shomik. Tommy Seaman drafted letters on behalf of the Youth Commission requesting meetings to discuss parking options. The subcommittee will be delivering the letters to Los Gatos Lodge and to the Methodist Church. They will be requesting a meeting to discuss parking options for high school students at their locations. Hyuntae Byun and Shomil Jain will be hosting the Venue re -use open house with Heidi Murphy and Jackie Rose. Mss. Murphy will provide Pizza at the Library conference room on June 2, 2015 prior to the Town Council meeting to finalize the presentation of the Venue reuse RFP process. COMMISSION MATTERS Crystal Huang and Hyuntae Byun were nominated to represent the Youth Commission on the Veterans Subcommittee which will be reviewing the proposed Veterans Memorial design. Crystal Huang was appointed to sit on the BPAC committee. ADJOURNMENT Meeting Adjourned at 8: 35 p. m. ATTACHMENT 9

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5 Town of Los Gatos DRAFT MINUTES YOUTH COMMISSION NIE'ETI NG Ih1sSDAA, MAY 12, :(} 0 P. AY, IONN N COUNCIL CHAMBERS Police Department 110 E. Main St. Los Gatos, CA ) MEETING CALLED TO ORDER/ ROLL CALL Vice Chair Kira Barsten called the meeting to order at 7: 05 p.m. APPROVAL OF MINUTES Molly Ball made motion to approve the meeting minutes of April 14, Seconded by Shomik Jain. All in Favor VERBAL COMMUNICATION There were no Verbal Communications for this meeting. ITEMS OF DISCUSSION Venue Reuse/Teen Center Project RFP Review This item was moved to the beginning of the meeting to accommodate the 50+ Boys Scouts and Scout Leaders who attended to support the request for use. Ms. Murphy made a presentation on the process for reviewing the proposals submitted by: Boy Scout Troop 2 Los Gatos Youth Theatre KCAT Los Gatos Music and Arts Committee Los Gatos Friends of the Library The Youth Commission discussed the process and opened the Public Hearing Marshall Smith Commented about Troop 2 and their involvement with community service projects in the Town. Commented that the Los Gatos Rotary is a strong participant/ supporter in Troop 2 projects. Commented that the Scout Troops have been leasing the property next to the Venue building since Melissa Toren Commented about KCAT' s history with youth in the community. Commented that they utilize student trained crews to work their filming events. Commented that part of their proposal would include a community room /meeting place. Page I

6 Randy Chen Commented that the Los Gatos Youth Theatre is currently utilizing spaces at the elementary school and other storage sheds. Commented that they do not have a theater or practice place at this time but, do share space with the local schools and the Los Gatos- Saratoga Recreation Department. Commented that they are open to working with other community organizations on a shared use at the venue. Vice Chair Kirsten Barsten closed the Public Hearing The Youth Commission discussed each proposal by making lists from questions asked in the needs survey. Molly Ball commented that KCAT has suggested a community room that may benefit a shared space with both Los Gatos Youth Theatre and the Boy Scouts along with other local organizations. Tommy Seaman suggested that there should be one main tenant who would coordinate the use of the multi -use facility. Commented that since the Friends of the Library were only concerned about the continued use of the storage shed, the commission recommended that the issue of continued use could be taken up with whoever was granted the Venue space. Hyuntae Byun commented that he liked the idea of KCAT as the main user with shared space with the Boys Scouts, Music and Arts for the summer and storage for the Friends of the Library. MacKenzie Jackson Suggested KCAT as the main user with priorities for the shared space given to the Boy Scouts and Youth' fheatre. Extra space/ open meeting times could be offered to other community organizations. Motion by Mackenzie Jackson to recommend to Council that KCAT is awarded the use as the main user with priorities for the shared space given to the Boy Scouts and Youth Theatre. Extra space /open meeting times could be offered to other community organizations. Seconded by Shomik Jain. ALL in Favor As alternate recommendations to Council: Motion by Shomik Jain to approve an alternate recommendation that Council consider all Request for Proposals and determine their preference. Seconded by MacKenzie Jackson. All in Favor Motion by Hyuntae Byun to approve a second alternate recommendation to approve KCAT, Los Gatos Theatre and Boy Scouts in that order, as top three proposals. Seconded by Molly Ball. All in Favor. Anne Zepecki, Tommy Seaman and Crystal Huang commented about the Ted Event which was held over the weekend. Ms. Zepecki stated that the event went well and they had approximately 150 students attend the event. Shomik Jain commented that the E -Cig Sub - Committee will meet at least twice over the next month come up with a plan to educate the community. He suggested creating a flyer to distribute in late June Mr. Jain also commented that an awareness outreach plan will be discussed at the August orientation and is already itemized for the September Youth Commission meeting. Page 2

7 Tommy Seaman commented that the Youth Commission Traffic subcommittee has met and drafted a letter for outreach to Los Gatos Lodge, the Methodist Church and the Christian Scientist Church in hope to meet to discuss options to utilize parking spaces for students. Vice Chair Kira Barsten reviewed process for the YFB Award and the Commendations to Outgoing Commissioners at the June 2, 2015 Town Council Meeting. Ms. Barsten requested that the entire commission attend. Commented that Ms. Murphy and Ms. Rose will provide Pizza at 6: 00 in the Library conference room so the commission can prepared for the presentation on the Venue reuse recommendations. COMMISSION MATTERS There were no Commission Matters for this meeting. ADJOURNMENT Meeting adjourned to an Ice Cream Social at 8: 50 p.m. Page 3

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