Surry County Board of Commissioners Meeting of March 7, 2016

Transcription

1 11332 Surry County Board of Commissioners Meeting of March 7, 2016 The Surry County Board of Commissioners met in regular session at 6:00 p.m. on March 7, The meeting was held in the County Commissioners Meeting Room, Surry County Government Center, Dobson, North Carolina. Board members present for the meeting were Chairman R.F. Buck Golding, Vice-Chairman Eddie Harris, Commissioner Jimmy Miller, Commissioner Larry Phillips and Commissioner Van Tucker. Others present for the meeting, at various times, were: Chris Knopf, County Manager Conchita Atkins, Clerk to the Board Edwin Woltz, County Attorney Sandy Snow, Assistant County Manager for Human Resources and Operations Kim Bates, Planning Director Sarah Bowen, Finance Officer Samantha Ange, Health and Nutrition Center Director Teresa O Dell, Clerk of Court News Media Chairman Golding called the meeting to order. Commissioner Harris delivered the invocation and led the Pledge of Allegiance. Chairman Golding requested the Board review and approve the agenda. Upon motion of Commissioner Miller, seconded by Commissioner Tucker, the Board voted unanimously to approve the agenda. Chairman Golding requested the Board consider the minutes of the February 1, 2016, February 10, 2016 and February 26, 2016 meetings. Upon motion of Commissioner Harris, seconded by Commissioner Phillips, the Board voted unanimously to approve the minutes. Chairman Golding requested that the Board consider the consent agenda. Upon motion of Commissioner Harris, seconded by Commissioner Miller, the Board voted unanimously to approve the following consent agenda items: Requests by the County Manager: Approve the following resolution: RESOLUTION WHEREAS, the Surry County Board of Commissioners received an invitation from the Elkin City Schools to host its regular Board meeting at the Elkin High School; and

2 Meeting of March 7, 2016 Continued WHEREAS, the Surry County Board of Commissioners feels it is desirable from time to time to conduct Board meetings at various locations throughout the County. NOW THEREFORE BE IT RESOLVED, that the Surry County Board of Commissioners will conduct its April 18, 2016 regular meeting at the Elkin High School beginning at 6:00 p.m. Approve the following from the Tax Department: Total releases for the month ending 1/31/2016 in the amount of $1, Total refunds for the month ending 1/31/2016 in the amount of $5, Total NCVTS refunds for the month ending 1/31/2016 in the amount of $1, Total real and personal property discoveries for the month ending 1/31/2016 in the amount of $5, Total motor vehicle discoveries for the month ending 1/31/2016 in the amount of $ Total EMS and EMD additions as of 1/31/2016 in the amount of $2, Total EMS and EMD refunds as of 1/31/2016 in the amount of $ Total EMS and EMD collections as of 1/31/2016 in the amount of $12, Approve the Administration Department to purchase a copier at the cost not to exceed $5,800. Approve Commissioner Phillips to attend the Rural Economic Development Institute. Requests from the Assistant County Manager for Human Resources and Operations: Approve the Assistant County Manager for Human Resources and Operations to amend the Personnel Ordinance, Article IX, Section 1, as presented, effective March 1, Approve the Assistant County Manager for Human Resources and Operations to amend the Public Personnel Records Policy as presented. Approve for Dobson Cruise In to have cruise-in events around the Historic Courthouse, March through September, 2016 on the second Saturday of each month. Requests from the Finance Officer: Approve budget amendment no. 18 as follows: The Board of County Commissioners approved an amendment to the FY Budget Ordinance at their meeting on March 7, ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT GENERAL FUND EXPENDITURES NON-DEPARTMENTAL General Fund Contingency 172,084 (6,400) 165,684 Decrease departmental total. 806,084 (6,400) 799,684

3 Meeting of March 7, 2016 Continued YADKIN VALLEY SCENIC BYWAY GRANT - TOWN OF ELKIN Professional Service 0 29,500 29, Supplies & Materials 0 55,000 55, Town of Elkin 0 6,400 6,400 Increase departmental total 0 90,900 90,900 REVENUES Town of Elkin 0 84,500 84,500 Increase fund totals 73,408,383 84,500 73,492,883 Approve budget amendment no. 19 as follows: The Board of County Commissioners approved an amendment to the FY Budget Ordinance at their meeting on March 7, ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT GENERAL FUND EXPENDITURES GOVERNING BODY Professional Services 110,000 80, ,000 Increase departmental total. 510,459 80, ,459 INTERNAL AUDIT Salaries & wages (NEW) 0 20,490 20, Longevity pay(new) 0 1,107 1, Social Security(NEW) 0 1,339 1, Medicare(NEW) Retirement(NEW) 0 1,549 1, Group Insurance(NEW) 0 2,500 2, Unemployment Insurance(NEW) Increase departmental total. 0 27,498 27,498 SHERIFF'S OFFICE Salaries & wages 2,606,396 10,520 2,616, K Supplement Retirement 131, , Social Security 179, , Medicare 42, , Retirement 188, , Group Insurance 372,796 8, , Unemployment Insurance 14, , Prof. Services Drug Screening 1, , Professional Services 15,508 1,524 17, Supplies & Materials 134,764 9, , Uniforms 46,800 2,250 49, Small Equipment 44,484 29,414 73, Radio Maintenance 27,000 3,000 30, Equipment 216,334 84, ,367 Increase departmental total. 4,939, ,498 5,090,759 COUNTY ATTORNEY Professional Services 101,700 60, ,700 Increase departmental total. 140,000 60, ,000 NON-DEPARTMENTAL General Fund Contingency 165,684 (165,684) 0 Decrease departmental total. 799,684 (165,684) 634,000

4 Meeting of March 7, 2016 Continued HOMELAND SECURITY GRANT Contracted Services Travel/Training 0 7,900 7,900 Increase departmental total. 0 8,500 8,500 INSPECTIONS Salaries & wages 347,689 (20,490) 327, Longevity pay 4,226 (1,107) 3, Social Security 17,647 (1,339) 16, Medicare 4,130 (313) 3, Retirement 20,404 (1,549) 18, Group Insurance 40,362 (2,500) 37, Unemployment Insurance 1,320 (200) 1,120 Decrease departmental total. 546,468 (27,498) 518,970 SHIIP GRANT Supplies & Materials 1,773 6,233 8,006 Increase departmental total. 1,773 6,233 8,006 PROJECT LAZARUS Supplies & Materials 2,886 6,500 9,386 Increase departmental total. 4,886 6,500 11,386 TRANSFERS Transfer to SR-Grant Project Fund 80,000 4,000 84, Transfer to Water/Sewer 229,553 (4,000) 225,553 No change to departmental total. 11,209, ,209,206 REVENUES Unencumbered Balance 9,499, ,814 9,625, Homeland Security Grant 0 8,500 8, SHIIP Grant 1,773 6,233 8, NW Community Care 4,886 4,500 9, Miscellaneous 0 2,000 2,000 Increase fund totals 73,492, ,047 73,639,930 GENERAL FUND-ECONOMIC DEVELOPMENT EXPENDITURES ECONOMIC DEVELOPMENT Johnson Granite 4,000 (4,000) 0 Decrease departmental total. 229,553 (4,000) 225,553 REVENUES Transfer from General Fund 229,553 (4,000) 225,553 Decrease fund total. 229,553 (4,000) 225,553 GENERAL FUND-EMPLOYEE BENEFITS EXPENDITURES EMPLOYEE PROGRAMS Professional Services 0 43,000 43,000 Increase departmental total. 40,500 43,000 83,500 GROUP HEALTH PROGRAM Claims Cost 4,000,000 (43,000) 3,957,000 Decrease departmental total. 4,725,300 (43,000) 4,682,300 No change in fund totals

5 Meeting of March 7, 2016 Continued Approve budget amendment no. 20 as follows: The Board of County Commissioners approved an amendment to the FY Budget Ordinance at their meeting on March 7, ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT INTERSTATES CAPITAL PROJECT FUND EXPENDITURES SEWER COLLECTION SYSTEM Professional Services 0 129, , Professional Services-Engineering 0 50,405 50, Project Construction (NEW) 0 4,994,057 4,994, Land Acquisition 0 12,023 12, Contingency 0 247, ,008 Increase departmental total. 0 5,433,393 5,433,393 REVENUES Appalachian Regional Commission (NEW) 0 300, , NC Dept. of Commerce Grant (NEW) 0 780, , Golden Leaf Foundation (NEW) 0 200, , Local Contribution 0 16,601 16, Mt. Airy Contribution (NEW) 0 200, , Transfer from General Fund 0 3,616,462 3,616, Unencumbered Balance 0 320, ,330 Increase fund totals 0 5,433,393 5,433,393 Approve the following list for signing of documents, checks, etc: Deputy Finance Officers Chris Knopf Lisa Brannock Jean-Pierre Ben Pratt DeCelle Sandra Harris Sandra Snow Department of Social Services Trust Account Only Kristina Preston Kaye Atkins Inmate Trust Account Only Lieutenant Sergeant Tony Randall Shelton Holyfield Sergeant Mickey Creed Sergeant Tim Ward Sergeant Aaron Senior Officer Royal Toby Boyd Senior Officer Senior Officer Randy Jenkins Angela Leftwich Senior Officer Senior Officer Mike Hale Charles Watson Senior Officer Senior Officer Joey Collins Keith Watson Sheriff's Levy Account Only Lieutenant Mike Deputy Jeffery Creed Byrd

6 Meeting of March 7, 2016 Continued Approve grant project ordinance: GRANT PROJECT ORDINANCE Project Surface/Johnson Granite Project BE IT ORDAINED by the Board of Commissioners of the County of Surry that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, this grant capital project ordinance is hereby adopted. Section 1: The project authorized by this ordinance is to provide a 5% local match to Project Surface, Johnson Granite, Inc. as a component for an $80,000 North Carolina Department of Commerce, Rural Division Building Reuse/Expansion Grant. Section 2: The officers of this governmental unit are hereby directed to proceed with this grant project within the guidelines set by the budget contained herein. Section 3: The following revenues are anticipated to be available to complete this project and are hereby appropriated or referenced by prior appropriation. NC Department of Commerce $ 80,000 Surry County Contribution 4,000 Total Revenues $ 84,000 Section 4: The following amounts are available for expenditures for the project: Project Construction $ 84,000 Total Appropriation $ 84,000 Section 5: The Finance Officer is directed to report quarterly to the Board of Commissioners on the financial status of this project. Section 6: The Budget Officer is directed to include an analysis of past and future costs and revenues for this capital project in each annual budget submitted to the Board of Commissioners for as long as this ordinance shall remain in effect. Section 7: Any unexpended funds appropriated shall be reserved by the Board of Commissioners for use as provided by applicable law or regulation. Section 8: Copies of this grant project ordinance shall be made available to the Budget Officer and the Finance Officer for direction in carrying out this project. Chairman Golding then declared the meeting to be an open forum and invited members of the audience to address the Board on any matters of civic concern. Steve Newman, Grace Clinic of Yadkin Valley, Board of Directors Chairman, stated the Grace Clinic of Yadkin Valley was founded in 2005 in Elkin and serves Surry, Yadkin and part of Wilkes County. The clinic is a free medical clinic for

7 Meeting of March 7, 2016 Continued adults without private health insurance, Medicaid or Medicare who have income less than 200% of the federal poverty level. Hugh Quinn, Grace Clinic of Yadkin Valley, Executive Director, stated that in 2015, 49% of their patients were from Surry County, 36% from Yakin County and 15% from Wilkes County. The clinic sees many of their patients four or more times per year due to chronic health issues, diabetes, hypertension, and COPD. The clinic provides primary medical care, behavioral health care, health education and access to prescription medication at no cost to the patient. Mr. Quinn requested a $6,000 allocation from the County this fiscal year and a $6,000 allocation in FY Chairman Golding thanked Mr. Newman and Mr. Quinn for attending and stated the Board will review the request in the upcoming budget. There being no additional comments, Chairman Golding closed the open forum, and the Board resumed regular business. Chairman Golding then declared the meeting to be a public hearing on Zoning Ordinance Text Amendments for Articles 11, 16 and 19. Kim Bates, Planning Director, presented facts pertaining to the zoning text amendments: Articles 11, 16, and 19, amendment of the zoning regulations regarding billboards. Chairman Golding asked for comments from the public. Gary York, WIFM Owner, inquired about the proposed Conditional Use process on billboard applications. Mr. Bates stated that in the Conditional Use permitting process for billboards the Planning Board will review applications on a case-by-case basis in a quasi-judicial manner. It will serve the public interest consistent with the stated intent of the adopted Land Use Plan to preserve the appearance of the County. Commissioner Harris stated that the text amendments are a fair compromise and he does not want billboards to become a future problem in the County. Commissioner Harris stated that he was disturbed that Mr. York had purchased permits on almost every available billboard site in Surry County and this did not sit well with him since some landowners were unaware of the permits. Commissioner Harris stated that the Board had to look at the situation in a larger content and what will be best for the County will in the future. Commissioner Harris stated it is the role of the Planning Board to approve billboards and not the Board of Commissioners, which should keep politics out of the process. Louise Neaves stated that billboards take away the beauty and value of property. Rawley King stated that he wished the Board could talk about something other than signs. Commissioner Phillips stated that the Conditional Use permit process will protect private interests of the property

8 Meeting of March 7, 2016 Continued owner. Commissioner Phillips discussed the number of permits per individual and constitutional law. Commissioner Phillips stated that he is not against billboards but is concerned about the process in place that violates the constitution. Commissioner Phillips stated a Conditional Use permit process needs to be adopted to ensure respect for an individual s property rights. The Board discussed the current billboard permitting process. Chairman Golding closed the public hearing and asked the Board for a recommendation. Upon motion of Commissioner Harris, seconded by Commissioner Phillips, the Board voted to adopt the following ordinance amendments, as recommended by the Planning Board, to amend the Surry County Zoning Ordinance. Ayes: Chairman Golding, Commissioner Harris, Commissioner Phillips, Commissioner Tucker. Nay: Commissioner Miller. The ordinance passed due to a majority vote. AN ORDINANCE TO AMEND THE SURRY COUNTY ZONING ORDINANCE WHEREAS, pursuant to N.C Gen. Statute 153A-342, as amended and for the purpose of promoting the health, safety, morals, or general welfare of the inhabitants of the County by lessening congestion in and around the streets; securing safety; preventing the overcrowding of land; avoiding undue congestion; and facilitating the adequate provision of transportation, NOW, THEREFORE, BE IT ORDAINED by the Board of Commissioners of the County of Surry that Article 12 of the Surry County Zoning Ordinance be amended as follows: 1) Create a listing in Article 11. Table of Uses, Section 2, showing Billboards as a conditional use (indicated by c ) in the CB, HB and MI zoning districts. 2) Amend Article 16, Section 1, to read as follows: Section 1. Objectives and Purpose It is recognized that there are some land uses which are basically in keeping with the intent and purpose of the various zoning districts created by this Ordinance, yet these uses may have a significant impact on those districts. These impacts are best determined following careful review of the specific proposal. In order to add flexibility to this Ordinance, certain uses are allowed by means of controls exercised through the Conditional Use Permit process. With the exception of the following, all Conditional Uses are governed by this Article: A. All Conditional Uses found within a Special Zoning District as described in Article 10; B. Alteration, Expansion, Change, Rebuilding, or Resumption of a Nonconformity as described in Article 15, Section 5;

9 Meeting of March 7, 2016 Continued C. Billboards as described in Article 19, Section 10; D. Wireless Communication Towers as described in Article 22; and E. Manufactured Home Parks as described in Article 23, Section 3. 3) Amend Article 19, Section 10, to read as follows: Section 10. Billboards A. Location Billboards shall only be permitted along the following roadways in the jurisdiction of Surry County: I-77, I-74, US 52, US 601, US 21, NC 268, NC 89, NC 103, and NC 104, within permitted zoning districts as listed below. No billboard shall be erected in an RA, RE, RR, RG, RL, RI, CP, MHP, RB, or TO zoning district. New billboards are permitted only as a conditional use in the CB, HB and MI zoning districts. In the Conditional Use permitting process for billboards, the Planning Board may deny the installation of an electronicmessaging billboard based on its required findings per Article 16, Section 3; or may require conditions limiting message brightness, message time intervals, or other factors consistent with the intent of this Ordinance. Applications for conditional use permit for an electronic messaging billboard shall include proposed brightness settings, message time interval rate, and adjustment ranges for brightness and message time interval rate if applicable, along with other required dimensional information. In addition to proposed new billboard sites, this conditional use permitting process is also required in any case where an electronic messaging billboard is proposed to replace an existing non-electronic billboard. No billboard shall project closer than one-hundred (100) feet to any residential dwelling and no closer than thirty (30) feet to any property line, or to any street right-of-way. Also, no billboards shall be located within two thousand (2,000) feet along the same road frontage of another billboard as measured from the poles. However, billboards are prohibited on any portion of these roadways that are designated a North Carolina Scenic Byway by the North Carolina Department of Transportation. B. Size, Height, and Design Billboards along I-77, I-74, and US 52 shall not exceed 600 square feet in gross area. Billboards along US 601, US 21, NC 268, NC 89, NC 103, and NC 104 shall not exceed 300 square feet in gross area. Billboards shall not exceed 35 feet in height from ground level, not to exceed 50 feet from street level, whichever is lower. A billboard may have two (2) display sides,

10 Meeting of March 7, 2016 Continued including an acute V shaped sign of forty-five (45) degrees or less. This ordinance shall become effective on the date of its adoption. Chairman Golding then declared the meeting to be a public hearing on zoning application ZCR1150. The site is acres of tax parcel The property owner is Brandon K. Duke. The property is currently RR. The petition is to rezone the property to RA. Kim Bates, Planning Director, presented facts pertaining to the rezoning and stated the Planning Board recommends approval of the rezoning. Mr. Bates stated a public hearing was held for the rezoning on January 19, 2016 and there was an issue with an adjoining property owner. The issue has since been resolved. Upon motion of Commissioner Miller, seconded by Commissioner Harris, the Board voted unanimously to approve the following Statement of Consistency: Surry County Board of Commissioners Statement of Consistency: Subject: Case # ZCR1150, a Petition for General-Use Rezoning Applicant / Owner: Brandon K. Duke Property Description: Tax Parcel # , located at 629 Pratt Road, north side, 950 feet west of Siloam Road, Eldora Township. Requested Reclassification: From Residential Restricted (RR) to Rural Agricultural (RA). Planning and Development Staff notes that the rezoning proposal appears reasonable in that the proposed reclassification would place the property in the Rural Agricultural district, which surrounds the property on all sides and is the predominant zoning district in the immediate and general area; and further in that the property remains in a condition suitable for rural/agricultural use, and no existing or proposed land use on the property is inconsistent with the intent of the Rural Agricultural District or the Land use Plan elements reproduced below. On February 15, 2016, the Surry County Planning Board, by a 6-0 vote, recommended approval of a zoning reclassification of the subject property to RA, and found the proposal reasonable based on staff reporting and recommendations as stated above, and on positive findings in all criteria prescribed in Article 4, Section 3 of the Zoning Ordinance. The Planning Board also determined that the proposed reclassification to RA is consistent with the following elements of the Land Use Plan: Rural and Agricultural Development Medium-density residential development may be permitted in locations designated as Rural Areas on the Future Land Use Map. The demand for this type development in rural areas exists, but measures to create harmony with agricultural areas and natural resources should be addressed during development review processes;

11 Meeting of March 7, 2016 Continued measures such as open-space subdivision design concepts should be utilized as shown in Figure Appropriate non-residential uses should be permitted in rural and agricultural areas on a case-by-case basis, which blend well with the rural/agricultural framework Agri-tourism and eco-tourism enterprises may be encouraged in appropriate rural and agricultural areas to provide access to the many natural, agricultural, and scenic areas of the County, which cannot be found in non-rural areas Agri-tourism and value-added agriculture enterprises should be protected from land uses that are incompatible; these forms of enterprises provide valuable resources to the County in the form of tourism and economic development. The Surry County Board of Commissioners, having held a duly noticed public hearing commenced on January 19, 2016, and continued to March 7, 2016, and having heard no substantive objection to the proposal, hereby concurs with the above Staff and Planning Board recommendations and consistency principles, and will vote on the question to adopt the proposed zoning map amendment. Upon motion of Commissioner Miller, seconded by Commissioner Tucker, the Board voted unanimously to approve the rezoning as presented. Sarah Bowen, Finance Officer, presented an audit contract with Martin, Starnes and Associates for the Flat Rock/Bannertown Water and Sewer District and Surry County. The costs associated with the County audits are $55,600 and the Flat Rock/Bannertown audit is $4,800. Commissioner Miller, the Board voted unanimously to contract with Martin, Starnes and Associates for audit services. Chairman Golding informed the audience that it was time for the special recognition portion of the agenda. The Board recognized the following individuals: Hope Hinson, Brennan Day, Sara Marion, Brenda Ordonez, Hannah Pardue, Hailey Robertson, Anna Grace Senter, Mattie-Grace Snow, Karlie White, Sara Wyble, Summer Chilton and Mallory Wilmoth for their outstanding teamwork resulting in the Surry Central Golden Eagles Women s Tennis Team earning the Western Piedmont Athletic Tennis Conference Title. Holly Porter, Coach, Surry Central High School Women s Tennis Team, for her leadership, service, and dedication in the development of Surry County Athletes. The Board took a ten-minute recess. The Board resumed regular business.

12 Meeting of March 7, 2016 Continued Chris Knopf, County Manager, addressed the Board regarding the North Carolina Association of County Commissioners District Meeting on April 14, 2016 at Cross Creek Country Club. Chris Knopf, County Manager, addressed the Board regarding a letter from the Local Emergency Planning Committee. The committee met and discussed the fire at New River Tire which will create a large expense for quite some time. There are concerns going forward for good mediation practices for incidents such as these. The Committee is requesting to put various prevention actions in place along with clean-up bonds. This would help to ensure or lessen the reoccurrence of this type of event in the future. The committee would like the involvement of the Planning Board and municipalities. The Board discussed a potential ordinance for preventive action in the future. Upon motion of Commissioner Tucker, seconded by Commissioner Miller, the Board voted unanimously for the Planning Director to draft an ordinance for the Board to review for the placement of prevention actions along with clean up bonds on environmental, air and water pollution issues and to coordinate this process with the municipalities and the local Emergency Planning Committee. Chris Knopf, County Manager, addressed the Board regarding a number of planned controlled burns at Fisher River Park which would manage invasive and exotic species of plants, reduce fuel load hazards and promote wildlife habitat. The Surry County Forestry Service will assist with the controlled burn. Commissioner Harris, the Board voted unanimously for the Parks and Recreation Director to work with the Forestry Service on the controlled burns at Fisher River Park. Chris Knopf, County Manager, addressed the Board regarding an incentive grant payment to the MVP Group. The MVP Group is not eligible for the payment due to not paying their taxes within 30 days of the billing date of the tax assessment. The company did not realize this was a part of the agreement. Mr. Knopf stated that last year the company did not pay the taxes until December and was not disqualified from the incentive payment. The company is asking the County to reconsider and to allow the payment to be released. Upon motion of Commissioner Harris, seconded by Commissioner Tucker, the Board voted unanimously to approve the MVP Group to obtain their grant money this fiscal year and to make the request within the specified timeframe per the incentive contract. Chris Knopf, County Manager, stated that last winter the Westfield Booster s Club paid a portion of cost, to G&B Energy, to fill up the propane tank at the Westfield gymnasium. According to G&B Energy, a balance of $ remains unpaid. The company has attempted to contact the Westfield Booster s Club but has been unsuccessful. The company is asking if the

13 Meeting of March 7, 2016 Continued County is willing to pay an adjusted bill of $ which is only for the cost of the propane and does not include any delivery or finance charges. Upon motion of Commissioner Tucker, seconded by Commissioner Miller, the Board voted unanimously to pay G&B Oil Company $ for the unpaid bill. Chris Knopf, County Manager, discussed a request from the Mount Airy City Schools asking for funds already allocated to current projects that have been completed under budget be reassigned to the BH Tharrington roof project and a scoreboard project at Mount Airy High School. The roof project needs $21,000 to cover the retainage plus the last payment. There is also a change order to wrap another section of the roof to fix leaks that is outside the scope of the original project. The change order is $25,000. The total request is $46,000 to be reallocated for the BH Tharrington project. The baseball field project removes the old scoreboard, wires the new scoreboard and moves a foul pole at a cost of $6,000. Mr. Knopf stated that Mount Airy City Schools projects, even with these changes overall, will come in around $10,000 under budget for all FY projects. The Board discussed current and upcoming school projects and availability of funds for projects. Upon motion of Commissioner Miller, seconded by Commissioner Phillips, the Board voted unanimously to allow the Mount Airy City Schools to reallocate $21,000 for the roof project at BH Tharrington, $25,000 to wrap another section of the roof to fix leaks and $6,000 to fix the scoreboard. Chris Knopf, County Manager, addressed the Board regarding a request from Emergency Services for the replacement of several servers that support the technical IT structure of the 911 Center. The funding for the project will come from E911 surcharges and was approved by the 911 Board. Upon motion of Commissioner Miller, seconded by Commissioner Phillips, the Board voted unanimously for Emergency Services to replace servers with E911 surcharges. Chris Knopf, County Manager, addressed the Board regarding a presentation from the Family Justice Center of Buncombe County at the Government Center. The center is a one-stop location, or multi-disciplinary service center, that allows victims of domestic violence as well as sexual assault and elder abuse to access a range of services under one roof. Mr. Knopf stated the Chairman requested the Board consider appointing a steering committee to begin the process of evaluating the need for a similar organization in Surry County. The following members are recommended: Kristy Preston, Samantha Ange, Susan Campbell, Robin Testerman, Teresa O Dell, Sheriff Graham Atkinson, Dale Watson, John Shelton and Kathy Payne.

14 Meeting of March 7, 2016 Continued Commissioner Tucker, the Board voted to appoint a Steering Committee. Ayes: Chairman Golding, Commissioner Phillips, Commissioner Miller, Commissioner Tucker. Nay: Commissioner Harris. Chris Knopf, County Manger stated that the Parks and Recreation Master Plan will be presented at the next Board meeting. A copy was presented to each Board member. The County Manager requested to amend the County Manager agenda to add one additional item. Commissioner Miller, the Board voted unanimously to amend the agenda. Chris Knopf, County Manager, updated the Board on a revised drawing for the proposed Interstates Sewer extension. Mr. Knopf discussed a cost estimate of $335,000 for the project. Mr. Knopf stated that a letter had been mailed to each property owner who will directly benefit from the extension regarding participating at 50% of the cost. Commissioner Miller stated he would like for funding of the project to be equal between the property owner, Surry County and the City of Mount Airy. Upon motion of Commissioner Tucker, seconded by Commissioner Miller, the Board voted unanimously to appoint Tim Dockery to the Surry Community College Board of Trustee to fulfill the seat of Commissioner Tucker. Commissioner Tucker, the Board voted unanimously to reappoint Ron Inman and Jay Yopp to the Recreation Advisory Committee. Commissioner Miller, the Board voted unanimously to appoint Mark Tucker to the Recreation Advisory Committee. Upon motion of Chairman Golding, seconded by Commissioner Miller, the Board voted unanimously to reappoint Jeanette Hamlin to the Dobson Community Library Board. Upon motion of Commissioner Harris, seconded by Commissioner Tucker, the Board voted unanimously to reappoint Chairman Golding to the YVEDDI Board. Upon motion of Commissioner Tucker, seconded by Commissioner Miller, the Board voted unanimously to appoint Les

15 Meeting of March 7, 2016 Continued Bennett to the Board of Equalization and Review to fulfill the term of the late Charles Golding. Upon motion of Commissioner Tucker, seconded by Commissioner Miller, the Board voted unanimously to go into closed session to discuss personnel pursuant to G.S (a)(6), economic development pursuant to G.S (a)(4), and legal matters pursuant to G.S (a)(3). The Board came out of closed session and resumed regular business. Commissioner Tucker, the Board voted unanimously to approve and not release the February 10, 2016 and February 26, 2016 closed session minutes. Commissioner Miller, the Board voted unanimously to create an Administrative Assistant III position and move employee #1540 to Grade/Step Move employee #2416 to Grade/Step Commissioner Harris, the Board voted unanimously to move employee #2429 to Grade/Step There was no further business to come before the Board. Upon motion of Commissioner Harris, seconded by Commissioner Miller, the Board voted unanimously to recess until Wednesday, March 9, 2016 at 9:00 a.m., Surry County Government Center, room 335, to meet with Financial Advisors and discuss other County business. The meeting ended at 9:05 p.m. Conchita Atkins Clerk to the Board