Surry County Board of Commissioners Meeting of January 4, 2016

Transcription

1 11298 Surry County Board of Commissioners Meeting of January 4, 2016 The Surry County Board of Commissioners met in regular session at 6:00 p.m. on January 4, The meeting was held in the County Commissioners Meeting Room, Surry County Government Center, Dobson, North Carolina. Board members present for the meeting were Chairman R.F. Buck Golding, Vice-Chairman Eddie Harris, Commissioner Jimmy Miller and Commissioner Larry Phillips. Commissioner Paul Johnson was unable to attend. Others present for the meeting, at various times, were: Chris Knopf, County Manager Conchita Atkins, Clerk to the Board Edwin Woltz, County Attorney Sandy Snow, Assistant County Manager for Human Resources and Operations Dennis Bledsoe, Public Works Director Kim Bates, Planning Director Mike Apple, Interim Finance Director Martha Brintle, Management Information Systems Director John Shelton, Emergency Services Director News Media _ Chairman Golding called the meeting to order. Chairman Golding stated the last year was a good year for Surry County. He appreciated all the work the employees had accomplished to make County Government work well. We had some problems along the way, but some good times also. We were able to change the employees health insurance to the State Plan which was a great savings for employees and the County. Commissioner Phillips stated it was a trying but good year. Commissioner Phillips also stated it is an honor and privilege to work for the citizens of Surry County. The County moved things forward last year that were good. He is excited about the upcoming year. There are still a lot of challenges ahead, but he is confident the best days are ahead. Commissioner Miller stated the employees are the very best in the State and it is because of them making things happen. The employee s serve the citizens of the County well and it makes a difference. We had a good year and look forward to a better year, next year. Commissioner Harris stated it has been a pleasure to serve the citizens of Surry County for the past five years. He is proud that all municipalities, school systems and the citizens work together in a good fashion. Surry County people are easy to get along with and are understanding. People are our greatest assets. He looks forward to working with the citizens in the upcoming year. Commissioner Phillips read three sections from the State Constitution then delivered the invocation and led the Pledge of Allegiance. _

2 Meeting of January 4, 2016 Continued Chairman Golding requested the Board review and approve the agenda. Upon motion of Commissioner Miller, seconded by Commissioner Harris, the Board voted unanimously to approve the agenda. Chairman Golding requested the Board consider the minutes of the December 7, 2015 meeting. Upon motion of Commissioner Phillips, seconded by Commissioner Miller, the Board voted unanimously to approve the minutes. Chairman Golding requested that the Board consider the consent agenda. Upon motion of Commissioner Harris, seconded by Commissioner Phillips, the Board voted unanimously to approve the following consent agenda items: Requests by the County Manager: Approve the following revised resolution approving Commissioner Phillips to execute all Board approved Interstates Sewer documents: RESOLUTION APPROVING COMMISSONER LARRY PHILLIPS TO EXECUTE ALL BOARD APPROVED INTERSTATES SEWER DOCUMENTS WHEREAS, at the June 15, 2015 Board of County Commissioners meeting, the Board voted to accept the bid and award the Interstates Sewer project to Smith Rowe Construction, LLC; and WHEREAS, various sewer documents will require Board signature with the Clerk to the Board attesting and will be presented to the Board for review and approval. NOW, THEREFORE, BE IT RESOLVED that the Board of County Commissioners appoint Commissioner Larry Phillips to execute all Board approved Interstates Sewer Project documents. Approve the following resolution regarding Hazmat Response Costs: STATE OF NORTH CAROLINA } } RESOLUTION COUNTY OF SURRY } WHEREAS, Surry County Emergency Services is a department of Surry County local government which is funded by its citizens as well as federal and state grant funds; and WHEREAS, the Surry County Board of Commissioners has a fiduciary duty to the citizens of Surry County and to the state and federal governments to spend funds received wisely, prudently and efficiently. Further, the Surry County Board of Commissioners has a fiduciary duty to maximize reimbursement revenue to supplant local funding where legally permissible; and WHEREAS, Surry County Emergency Services operates the Surry County Hazardous Materials Response Team which responds to

3 Meeting of January 4, 2016 Continued emergency situations involving hazardous materials and coordinates the services with various municipal and volunteer fire departments throughout Surry County; and WHEREAS, in responding to a hazmat call, Surry County Emergency Services and its affiliated service providers incur enormous expenses in manpower, supplies and disposable materials and equipment for which the department desires reimbursement; and WHEREAS, without a resolution by the Board of Commissioners, Surry County Emergency Services does not have the authority to seek reimbursement for manpower and materials utilized from third parties whose negligence caused or contributed to the need for a hazardous material response. NOW, THEREFORE, based upon the foregoing, and upon the request of the Director of Surry County Emergency Services, it is resolved: 1. Surry County Emergency Services shall be authorized to charge for manpower and reimbursements for equipment and disposable clean-up materials in accordance with Surry County Hazmat Price List in effect on the date that the Surry County Hazardous Material Response Team, or its affiliates, are required to respond to a hazmat emergency after being alerted to the need by Surry County Central Communications. 2. Surry County Emergency Services is authorized to charge for manpower, materials and equipment any party that causes or contributes to a hazardous materials response as determined by law enforcement and in response to dispatch by Surry County Central Communications. 3. A copy of the Surry County Hazmat Price List now in effect is attached to this Resolution and shall be operative until an updated price list is generated and approved. The most current Surry County Hazmat Price List shall be on file in the administrative offices of the Surry County Emergency Services Office in Mount Airy, North Carolina and shall be available upon request. The most current price list in effect shall be used in accordance with a hazmat response call. 4. Surry County Emergency Services is further authorized to use every available legal remedy to collect charges authorized by this Resolution as a result of the dispatch of the Surry County Hazardous Response Team as a result of a hazmat emergency. Approve the Facilities Director to proceed with advertising and accepting bids for the Historic Courthouse renovation project. Approve the Financial Transparency Vendor selection of Tyler Technologies. Requests from the Assistant County Manager for Human Resources and Operations: Approve the purchase and installation of a key card system at the Judicial Center, at a price not to exceed $35,000, with $20,000 being funded from the County

4 Meeting of January 4, 2016 Continued Building budget and the balance from General Fund contingency. Authorize the County Manager and Assistant County Manager for Human Resources and Operations to work with the Finance Committee in the selection and hiring process for the vacant Finance Officer position. Authorize the County Manager and Assistant County Manager for Human Resources and Operations to continue the transition to the State Health Insurance, implement McNeary s recommendations for the transition and retiree insurance, and accept a two year proposal for McNeary to become Surry County s broker of record. Amend the Personnel Ordinance for Surry County, North Carolina by making the following change to Appendix A, Position Classification Plan: Add County Planner to Grade 67. Reclassify position # from Planning/Marketing Assistant to County Planner. Approve the Finance Office to pay an outstanding invoice and allocate up to an additional $50,000, if needed, for outside litigation for the Fred Roger Snow, Jr. legal case. Requests from the Interim Finance Officer: Approve budget change no. 11 as follows: The County Manager approved an amendment to the FY Budget Ordinance to be reported to the Board at their meeting on January 4, ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT GENERAL FUND EXPENDITURES SHERIFF'S SPECIAL EVENTS Advertising 0 4,090 4, Miscellaneous-Special Events 70,000 19,000 89,000 Increase departmental total 70,000 23,090 93,090 REVENUE Miscellaneous-Special Events 70,000 23,090 93,090 Increase fund totals 70,000 23,090 93,090 Approve budget change no. 12 as follows: The Board of County Commissioners approved an amendment to the FY Budget Ordinance at their meeting on January 4, ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT GENERAL FUND EXPENDITURES ANIMAL CONTROL Equipment 44,000 6,150 50,150 Increase departmental total 531,250 6, ,400 HEALTH ADMIN Equipment 0 24,600 24,600

5 Meeting of January 4, 2016 Continued Increase departmental total 205,300 24, ,900 COMMUNICABLE DISEASE Equipment 0 1,710 1,710 Increase departmental total 284,175 1, ,885 PRIMARY CARE Equipment 0 2,050 2,050 Increase departmental total 390,868 2, ,918 CAP Equipment 0 2,050 2,050 Increase departmental total 522,757 2, ,807 CANCER CONTROL PROGRAM Equipment 2, ,940 Increase departmental total 338, ,935 CHILD HEALTH Equipment 6,000 12,300 18,300 Increase departmental total 1,139,966 12,300 1,152,266 FAMILY PLANNING Equipment 0 1,710 1,710 Increase departmental total 389,931 1, ,641 SUPPLEMENTAL FOOD PROGRAM Equipment 0 4,100 4,100 Increase departmental total 594,450 4, ,550 IMMUNIZATIONS Equipment 13,100 2,050 15,150 Increase departmental total 285,816 2, ,866 DENTAL Equipment 5,900 12,300 18,200 Increase departmental total 1,065,828 12,300 1,078,128 REVENUE Animal Control Fees 22,000 6,150 28, Patient Fees - Medicaid 33,000 24,600 57, Patient Fees - Medicaid 45,000 1,710 46, Patient Fees - Medicaid 15,000 2,050 17, Patient Fees - Medicaid 522,257 2, , Patient Fees - Medicaid 81, , Patient Fees - Medicaid 781,220 12, , Patient Fees - Medicaid 50,000 1,710 51, Patient Fees - Medicaid 15,000 4,100 19, Patient Fees - Medicaid 91,000 2,050 93, Patient Fees - Medicaid 890,328 12, ,628 Increase fund totals 73,333,773 69,710 73,403,483 _ Chairman Golding then declared the meeting to be an open forum and invited members of the audience to address the Board on any matters of civic concern.

6 Meeting of January 4, 2016 Continued There being no additional comments, Chairman Golding closed the open forum, and the Board resumed regular business. Marcie J. Spivey, Martin Starnes and Associates, presented the 2015 audited financial statements. Ms. Spivey discussed the audit process, general fund, fund balance, property valuation history, general fund revenues, general fund expenditures, landfill fund, and the water and sewer funds. The Board discussed the Flat Rock/Bannertown Water and Sewer Enterprise Fund, sales tax revenues and fund balance. Chairman Golding then declared the meeting to be a public hearing regarding closure of a portion of Airport Road. Kim Bates, Planning Director, presented facts pertaining to the closure of a portion of Airport Road. Chairman Golding asked for comments from the public. No one spoke. Chairman Golding closed the public hearing and asked the Board for a recommendation. Upon motion of Commissioner Phillips, seconded by Commissioner Miller, the Board voted unanimously to approve the following resolution closing a portion of Airport Road: RESOLUTION CLOSING PORTION OF AIRPORT ROAD WHEREAS, James Thomas Love and Deborah P. Love filed a Petition pursuant to North Carolina General Statute 153A-241, requesting that the Surry County Board of Commissioners close a portion of SR 1819 Airport Road which abuts property owned by James Thomas Love and Deborah P. Love; AND, WHEREAS, the Surry County Board of Commissioners adopted a Resolution on December 7, 2015, as by law prescribed declaring intent to close a portion of SR 1819 Airport Road, described as the 0.17-mile section of Airport Road ending at the intersection with SR 1815 Holly Springs Road, that was abandoned by the NC Department of Transportation January 3, 2003 following realignment of Airport Road to provide an improved horizontal alignment and better sight distance along SR 1815 ; and the Board of Commissioners scheduled a public hearing for Monday, January 4th, 2016, and published notice thereof once a week for three consecutive weeks in the Mount Airy News, a newspaper qualified for legal advertising in the City of Mount Airy, County of Surry, North Carolina; AND, WHEREAS, all persons entitled to notice, whether by certified mail or by publication of notice, have been notified of the public hearing and afforded an opportunity to express their views, whether in favor of the closing of the subject portion of SR Airport Road or whether opposed thereto; AND, WHEREAS, a notice of the public hearing was posted as by law required in at least two locations along and upon the portion of SR Airport Road to be closed during the period notice

7 Meeting of January 4, 2016 Continued thereof was published in the Mount Airy News; AND, WHEREAS, it has been made to appear, and the Board of Commissioners of Surry County find as a fact that that portion of SR Airport Road to be closed bisects only the property of the Petitioners; no physical public road construction has taken place along this portion of SR 1819 Airport Road, and no evidence exists of any public use of this portion of road since its abandonment by NCDOT January 3, 2003; no other property owner is adversely affected by the closing of this portion of SR Airport Road hereinafter described; and no person, firm or corporation will be inconvenienced or deprived of a reasonable means of ingress and egress to his/her property; nor is it detrimental to the public interest to close that portion of SR Airport Road hereinafter described. NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the Board of Commissioners of Surry County: RESOLUTION CLOSING A PORTION OF SR 1819 AIRPORT ROAD 1. The Petitioners allege that the closing of said unopened portion of SR Airport Road is not contrary to the public interest and that the adoption of a resolution closing a portion of SR Airport Road, being the 0.17 mile portion of the road as described in NCDOT abandonment document and attachments as of January 3, 2003, herewith attached, will aid the orderly development of the Petitioners property. 2. The effective date of the closing of that portion of SR 1819 Airport Road described as attached is the Fourth day of January, That a certified copy of this Resolution and Order shall be recorded in the Office of the Register of Deeds of Surry County. 4. That the costs incidental to the closing of this portion of SR Airport Road be paid by the Petitioner, James Thomas Love and Deborah P. Love. Kim Bates, Planning Director, updated the Board on a proposed ordinance amendment for billboards. Mr. Bates stated the proposed new verbiage would require a conditional use permit for any billboard and a new permitting process for electronic billboards. The approval would come from the Planning Board. The Board discussed the zoning process and regulations. Commissioner Harris questioned the County Attorney regarding Commissioner Harris speaking to Planning Board members on the issue. The County Attorney stated that this is not a quasi-judicial process and the Planning Board is not restricted by that process. It was the consensus of the Board for the Planning Director to work toward a public hearing on the proposed ordinance. _

8 Meeting of January 4, 2016 Continued Chairman Golding informed the audience that it was time for the special recognition portion of the agenda. The Board recognized the following individuals: Ismael Ruiz, Robert Keck, Jackie Lewis, Jack Moore, Sam Crawley, and Johnie Hopkins for representing Yadkin Valley Senior Games at State Finals. The Board took a five minute recess. _ The Board resumed regular business. _ Chris Knopf, County Manager, addressed the Board regarding waiver of a $275 permitting fee for a church camp called Camp Andrew. The camp is in memory of the applicant s son who passed away to cancer. Upon motion of Commissioner Miller, seconded by Commissioner Phillips, the Board voted unanimously to approve the waiver of the zoning permit fees. _ Dennis Bledsoe, Public Works Director, addressed the Board regarding the old Elkin Landfill. Mr. Bledsoe stated the landfill was closed in 2008 and the North Carolina Department of Environment and Natural Resources is requiring the County to continue to check the water quality and methane levels around the outside perimeter of the old landfill. On the east side of the landfill the edge of waste is close to the property line. Mr. Bledsoe would like to acquire some additional property on the east side for future well drilling. It was the consensus of the Board for the Public Works Director to work with adjoining property owners regarding potential purchase of property at the old Elkin Landfill. _ Chris Knopf, County Manager, addressed the Board regarding the appointment process for the Firefighters Relief Fund Board of Trustees. Mr. Knopf discussed the term limits. It was the consensus of the Board for each Volunteer Department to make recommendations of appointments on the Firefighters Relief Fund Board of Trustees to the Fire Marshal s Office for future Board review. _ Chris Knopf, County Manager, addressed the Board regarding a water hook-up deposit refund request. An individual is requesting a refund of $150 for a deposit that was paid for a water tap fee in the Flat Rock/Bannertown Water and Sewer District. The individual states that a connection to public water will not be made at this location and requests a refund. Upon motion of Commissioner Harris, seconded by Commissioner Phillips, the Board voted unanimously to approve the refund as requested. _

9 Meeting of January 4, 2016 Continued Chris Knopf, County Manager, stated the next Social Services meeting is January 19, 2016 at 1:30 p.m. The Board of Commissioners also meet on the same day at 6:00 p.m. The Social Services Director can provide the report at the 6:00 p.m. meeting so the Board does not have to attend two meetings on January 19, It was the consensus of the Board to hold the January 19, 2016 Social Services meeting following the regular Board of Commissioners meeting. _ Commissioner Harris discussed an on-going litter and trash problem along roadsides in Surry County. Commissioner Harris discussed potential ways to handle the issue and current programs for litter problems. Commissioner Harris stated that his brother, Phil Harris, had purchased yard signs encouraging individuals not to litter and keep the community clean and green. Commissioner Harris would like to work with the Natural Resources Committee in educating citizens on what litter does to our community and adopting and implementing a program for Surry County. It was the consensus of the Board for Commissioner Harris to work with the Natural Resources Committee on a program. _ Attorney Edwin Woltz stated that Pittsburgh Glass Works was close to coming to an agreement on the location and content of a sewer easement with Cooper Terrace NC, LLC and the Yadkin Valley Sewer Authority. Attorney Woltz stated the County would need to sign the final draft of the easement as owner of the property. Attorney Woltz requested that upon approval of the final draft by the County Manager and the County Attorney, that the County Manager be authorized by the Board of Commissioners to execute it on behalf of the County. Upon motion of Commissioner Harris, seconded by Commissioner Miller, the Board voted unanimously to approve for the County Manager to execute the final draft of the sewer easement once reviewed and approved by the County Attorney and the County Manager. _ Upon motion of Commissioner Harris, seconded by Chairman Golding, the Board voted unanimously to appoint Terry Kennedy to the Board of Equalization and Review. _ Upon motion of Commissioner Miller, seconded by Chairman Golding, the Board voted unanimously to reappoint Mike Branch, Donna Collins, Linda Davis, Robin Shore, Eddie Wilmoth and Rusty York to the Recreation Advisory Committee. _ Upon motion of Commissioner Phillips, seconded by Commissioner Miller, the Board voted unanimously to reappoint Virginia Rogers to the Nursing Adult Care Homes Community Advisory Committee. _ Upon motion of Commissioner Harris, seconded by Chairman Golding, the Board voted unanimously to appoint Hannah

10 Meeting of January 4, 2016 Continued Holyfield, Rockford Inn, Zim Zimmerman, Cedarbrook Country Club, and Lisa Turney, Horne Creek Farm, to fill two vacancies and one resignation on the Tourism Development Authority. _ Upon motion of Commissioner Miller, seconded by Commissioner Phillips, the Board voted unanimously to appoint Dale McKnight to the Recreation Advisory Committee. _ There was no further business to come before the Board. Upon motion of Commissioner Harris, seconded by Commissioner Phillips, the Board voted unanimously to adjourn. The meeting ended at 7:45 p.m. Conchita Atkins Clerk to the Board

11 11308 Surry County Board of Commissioners Meeting of January 19, 2016 The Surry County Board of Commissioners met in regular session at 6:00 p.m. on January 19, The meeting was held in the County Commissioners Meeting Room, Surry County Government Center, Dobson, North Carolina. Board members present for the meeting were Chairman R.F. Buck Golding, Commissioner Jimmy Miller and Commissioner Larry Phillips. Vice-Chairman Eddie Harris and Commissioner Paul Johnson were unable to attend. Others present for the meeting, at various times, were: Chris Knopf, County Manager Edwin Woltz, County Attorney Sandy Snow, Assistant County Manager for Human Resources and Operations Kim Bates, Planning Director Kristy Preston, Social Services Director Susan Campbell, Social Services Director News Media _ Chairman Golding called the meeting to order. Chairman Golding delivered the invocation and led the Pledge of Allegiance. _ Chairman Golding requested the Board review and approve the agenda. Upon motion of Commissioner Phillips, seconded by Commissioner Miller, the Board voted unanimously to approve the agenda. Chairman Golding requested the Board consider the minutes of the January 4, 2016 meeting. Upon motion of Commissioner Phillips, seconded by Commissioner Miller, the Board voted unanimously to approve the minutes. Chairman Golding requested that the Board consider the consent agenda. Upon motion of Commissioner Phillips, seconded by Commissioner Miller, the Board voted unanimously to approve the following consent agenda items: Requests by the County Manager: Approve budget amendment no. 13 as follows for replacement of a HVAC unit in the Health and Nutrition Center. The County Manager approved an amendment to the FY Budget Ordinance to be reported to the Board at their meeting on January 19, ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT GENERAL FUND EXPENDITURES

12 Meeting of January 19, 2016 Continued COOPER STREET BUILDING Contingency 5,000 (5,000) 0 Decrease departmental total 23,000 (5,000) 18,000 AGRICULTURE BUILDING Other Improvements 5,000 (5,000) 0 Decrease departmental total 24,500 (5,000) 19,500 HEALTH DEPARTMENT BUILDING Equipment Maintenance 4,000 10,000 14,000 Increase departmental total 59,500 10,000 69,500 Does not change fund totals Approve the following from the Tax Department: Total releases for the month ending 11/30/2015 in the amount of $ Total refunds for the month ending 11/30/2015 in the amount of $4, Total NCVTS refunds for the month ending 11/30/2015 in the amount of $1, Total real and personal property discoveries for the month ending 11/30/2015 in the amount of $1,406, Total motor vehicle discoveries for the month ending 11/30/2015 in the amount of $ Total releases for the month ending 12/31/2015 in the amount of $2, Total refunds for the month ending 12/31/2015 in the amount of $3, Total NCVTS refunds for the month ending 12/31/2015 in the amount of $1, Total real and personal property discoveries for the month ending 12/31/2015 in the amount of $6, Total motor vehicle discoveries for the month ending 12/31/2015 in the amount of $ Total EMS and EMD corrected additions as of 9/30/2015 in the amount of $55, Total EMS and EMD corrected refunds as of 9/30/2015 in the amount of $1, Total EMS and EMD corrected releases as of 9/30/2015 in the amount of $2, Total EMS and EMD corrected collections as of 9/30/2015 in the amount of $45, Total EMS and EMD corrected additions as of 10/31/2015 in the amount of $53, Total EMS and EMD corrected refunds as of 10/31/2015 in the amount of $ Total EMS and EMD corrected releases as of 10/31/2015 in the amount of $4, Total EMS and EMD corrected collections as of 10/31/2015 in the amount of $40, Total EMS and EMD additions as of 11/30/2015 in the amount of $14, Total EMS and EMD refunds as of 11/30/2015 in the amount of $

13 Meeting of January 19, 2016 Continued Total EMS and EMD releases as of 11/30/2015 in the amount of $2, Total EMS and EMD collections as of 11/30/2015 in the amount of $27, Total EMS and EMD additions as of 12/31/2015 in the amount of $17, Total EMS and EMD refunds as of 12/31/2015 in the amount of $ Total EMS and EMD releases as of 12/31/2015 in the amount of $2, Total EMS and EMD collections as of 12/31/2015 in the amount of $20, Requests from the Assistant County Manager for Human Resources and Operations: Approve an additional 34 hours of paid military leave for an employee in the National Guard. Approve Workers Compensation claims and settlement activity in the amount of $6, Reclassify position # from an Income Maintenance Caseworker II to an Income Maintenance Caseworker III, contingent upon final approval from State Human Resources. Amend the Personnel Ordinance for Surry County, North Carolina, by making the following change to Appendix A, Position Classification Plan: Add Human Services Planner/Evaluator II to Grade 70, contingent upon approval from the Office of State Human Resources. Reclassify position # from Social Worker III to Human Services Planner/Evaluator II. Approve Daniel White to apply and accept, if awarded, the Duke Energy Water Resources Fund Grant. Requests from the Finance Department: Approve budget amendment no. 15 as follows: The Board of County Commissioners approved an amendment to the FY Budget Ordinance at their meeting on January 19, ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT GENERAL FUND EXPENDITURES JUDICIAL CENTER BUILDING Equipment 5,200 31,212 36,412 Increase departmental total 0 31,212 31,212 BUILDINGS & GROUNDS - COUNTY County Buildings Reserve 20,000 (20,000) 0 Increase departmental total 508,874 (20,000) 488,874 NON-DEPARTMENTAL General Fund Contingency 203,296 (11,212) 192,084 Decrease departmental total 837,296 (11,212) 826,084 Does not change fund totals Approve the surplus of a 2009 Dodge Charger Vin 2B3KA43T99H from the Sheriff s Office.

14 Meeting of January 19, 2016 Continued _ Chairman Golding then declared the meeting to be an open forum and invited members of the audience to address the Board on any matters of civic concern. There being no comments, Chairman Golding closed the open forum, and the Board resumed regular business. Chairman Golding then declared the meeting to be a public hearing on zoning application ZCR1149. The site is 3.11 acres of tax parcel The property owner is Bobby D. Bryant, Jr. The property is currently RA. The petition is to rezone the property to HB. Kim Bates, Planning Director, presented facts pertaining to the rezoning and stated the Planning Board recommends approval of the rezoning. Chairman Golding asked for comments from the public. No one spoke. Chairman Golding closed the public hearing and asked the Board for a recommendation. Upon motion of Commissioner Miller seconded by Commissioner Phillips, the Board voted unanimously to approve the following Statement of Consistency: Surry County Board of Commissioners Statement of Consistency: Subject: Case # ZCR1149, a Petition for General-Use Rezoning. Applicant / Owner: Bobby D. Bryant Jr. Property Description: Tax Parcel # , located at NC Highway 268, north side, abutting the east bank of the Ararat River, Eldora Township. Requested Reclassification: From Rural Agricultural (RA) to Highway Business (HB). Planning and Development Staff notes that the rezoning proposal appears reasonable based on apparent compatibility of the proposed classification with the progressing business development pattern of the area; and based on location in the Rural Growth Area east of the Ararat River on NC Highway 268. Staff notes that the floodplain should effectively limit potential uses of the property to low-impact businesses. On January 11, 2016, the Surry County Planning Board, by a 6-0 vote, recommended approval of zoning reclassification of the subject property to HB, and found the proposal reasonable based on staff reporting and on positive findings in all criteria prescribed in Article 4, Section 3 of the Zoning Ordinance. The Planning Board also determined that the proposed reclassification to HB is consistent with the following elements of the Land Use Plan:

15 Meeting of January 19, 2016 Continued Encourage economic and commercial development that does not detract from the rural environment New commercial development should be encouraged to locate within existing areas of commercial activity Businesses in predominantly rural areas may be encouraged on a case-by-case basis if the amenities provided are not available in the immediate vicinity/community Scenic Rivers (Ararat, Mitchell, Fischer and Yadkin) and other valued tributaries should be buffered from the harmful effects of development. For scenic rivers, a 50-foot buffer from each riverbank should be reserved. The Surry County Board of Commissioners, having held a duly noticed public hearing on January 19, 2016, and having heard no substantive objection to the proposal, hereby concurs with the above Staff and Planning Board recommendations and consistency principles, and will vote on the question to adopt the proposed zoning map amendment. Upon motion of Commissioner Phillips, seconded by Commissioner Miller, the Board voted unanimously to approve the rezoning as presented. Chairman Golding then declared the meeting to be a public hearing on zoning application ZCR1150. The site is acres of tax parcel The property owner is Brandon K. Duke. The property is currently RR. The petition is to rezone the property to RA. Kim Bates, Planning Director, presented facts pertaining to the rezoning and stated the Planning Board recommends approval of the rezoning. Chairman Golding asked for comments from the public. Speaking in opposition to the rezoning were Gray Riddle, Ricky Pratt, and Bonnie Fulk. Speaking in favor of the rezoning was Brandon K. Duke. A discussion of the intended property use and notification letters sent from the Planning Board followed. Chairman Golding closed the public hearing and asked the Board for a recommendation. It was the consensus of the Board to return the rezoning request to the Planning Board for future study. Chris Knopf, County Manager, addressed the Board regarding a resolution authorizing filing of an application with the Local Government Commission for a financing agreement for the Interstates Sewer Project. The Board discussed funding concerns, proposals, and pledges. Commissioner Golding discussed the importance of having a funding plan in place earlier in the process. Commissioner Phillips agreed and wants to prevent a similar situation in the future. He recommended the County Manager, Interim Finance Officer, and Surry County Financial Advisors develop a checklist of governing rules for future financial projects.

16 Meeting of January 19, 2016 Continued Mike Apple, Interim Finance Officer, addressed the Board regarding the proposed resolution. The resolution will be filed with the Local Government Commission and additional action will be required by the Board to approve financing details. Upon motion of Commissioner Phillips, seconded by Commissioner Miller, the Board voted unanimously to pass the funding resolution. Chris Knopf, County Manager, addressed the Board regarding a grant from the Governor s Crime Commission for body cameras. The Sheriff s Office would like to submit an application. The Sheriff s Office would need to provide two dollars of local funds for every one dollar of grant funds received and spent. The Sheriff s Office plans to seek $25,000 of grant funds with a $50,000 match. Upon motion of Commissioner Golding seconded by Commissioner Miller, the Board voted unanimously to approve the Sheriff s Office to apply for the grant and accept, if awarded, and to allocate the $50,000 match from General Fund Contingency. _ Upon motion of Commissioner Phillips, seconded by Commissioner Miller, the Board voted unanimously to amend the agenda. The County Manager addressed the Board regarding the possible purchase of the Hickman property, adjoining FlatRock Elementary School. The property is needed to alleviate traffic issues. Upon motion of Commissioner Miller, seconded by Commissioner Phillips, the Board voted unanimously to allow Surry County Schools to offer up to tax value of $103,000. Chris Knopf, County Manager, addressed the Mount Airy City Schools baseball light project. The cost of the project has increased by $76,581 due to encountering water during the digging process. Because of low bids for both the original price of the lights and the Tharrington cooling tower project, no additional money is needed for the additional lighting project cost. Upon motion by Commissioner Phillips, seconded by Commissioner Miller, the Board voted unanimously to utilize $76,581 from low bids for the original price of the baseball light project and the cooling tower at Tharrington to fund the additional cost of the light project. Chairman Golding informed the audience that it was time for the special recognition portion of the agenda. The Board recognized the following individuals: Katie Branch, Star Burton, Ellie Kidd, Danielle Kirkman, Salem Poindexter, and Autumn Senter, Surry Central High School Golden Eagles Women s Golf Team, for winning the Western Piedmont Athletic Conference Championship.

17 Meeting of January 19, 2016 Continued Daniel Broughton, Surry Central High School Women s Golf Coach, for his dedication resulting in the Surry Central High School Golden Eagles Women s Golf Team winning the Western Piedmont Athletic Conference Championship and earning the title Coach of the Year. _ Upon motion of Commissioner Phillips, seconded by Commissioner Miller, the Board voted unanimously to adjourn as the Surry County Board of Commissioners and reconvene as the Social Services Board transacting business of the Surry County Department of Social Services. Upon motion of Commissioner Phillips, seconded by Commissioner Miller, the Board voted unanimously to approve the agenda as presented. Kristy Preston, Social Services Director, briefed the Board on the following Social Services matters: Key Performance Indicators for Food and Nutrition Services, Medicaid, Special Assistance, Work First, Help Desk, Child Support Enforcement, Program Integrity, Adult Services, Child Protection Services, Foster Care and Adoptions and Child Care Subsidy. North Carolina Child Welfare Services Reaching for Excellence and Accountability in Practice-Training and Technical Assistance Report for November and December The Surry County General Policy for Child Day Care and the Subsidized Child Care Provider Policy revisions. Ms. Preston explained the changes made to the policies. Upon motion of Commissioner Miller, seconded by Commissioner Phillips, the Board voted unanimously to approve the revised policies as presented. _ Kristy Preston, DSS Director, also briefed the Board on the following: YVEDDI Headstart Memorandum of Agreement. The agreement identifies a common line of action between two parties. Social Services employee memorial benches. Crisis Intervention and Low-Income Energy Assistance Program update. Chairman Golding discussed the recent presentation by Buncombe County regarding the Family Justice Center. Susan Campbell and Kristy Preston discussed the excitement of having a one-stop shop for victims of domestic violence and the high level of interest shown of the presenters and the attendees. Governor s Crime Commission funds might be available to assist Surry County with possible future funding.

18 Meeting of January 19, 2016 Continued Upon motion by Commissioner Phillips, seconded by Commissioner Miller, the Board voted unanimously to adjourn. The meeting ended at 7:55 pm. Sandy Snow Deputy Clerk to the Board

19 11316 Surry County Board of Commissioners Special Meeting of January 29, 2016 The Surry County Board of Commissioners met for a Special Called Meeting at 9:00 a.m. on January 29, The Special Meeting was held in the County Commissioners Meeting Room, Surry County Government Center, Dobson, North Carolina. The purpose of the meeting is to declare a vacancy and to possibly fill the vacancy on the Surry County Board of Commissioners following conviction of Paul M. Johnson on four felony charges rendering him disqualified for further service as Commissioner in accordance with Article VI, Section 8 of the North Carolina Constitution. Board members present for the meeting were Chairman R.F. Buck Golding, Vice-Chairman Eddie Harris, Commissioner Jimmy Miller and Commissioner Larry Phillips. Others present for the meeting, at various times, were: Chris Knopf, County Manager Conchita Atkins, Clerk to the Board Edwin Woltz, County Attorney Sandy Snow, Assistant County Manager for Human Resources and Operations John Shelton, Emergency Services Director Bryan Cave, Cooperative Extension Director Tony Davis, Natural Resources Don Mitchell, Facilities Management Director Surry County Employees Citizens News Media _ Chairman Golding called the meeting to order. Commissioner Phillips gave an invocation and asked the audience to remember the Dave Wilmoth family in their prayers. Mr. Wilmoth was killed in a single car accident on I-77 and was an Officer of the Dobson Police Department. Commissioner Phillips led the pledge of allegiance. Chairman Golding stated a letter of resignation had been received from Mr. Johnson. The letter was read into record. Dear Chairman Golding: Please accept my resignation as a Surry County Commissioner effective immediately. It has been a pleasure to serve the citizens of Surry County as a commissioner for the past nineteen (19) years. I apologize to each commissioner and to all citizens of Surry County for my conduct that led to my resignation. I wish the Board of Commissioners continued success in helping the people of Surry County. With best wishes, I remain, Very truly yours, Paul M. Johnson

20 Meeting of the Board of Commissioners Continued Upon motion of Commissioner Miller, seconded by Commissioner Harris, the Board voted unanimously to accept the resignation. Chairman Golding stated that he had contacted the Republican Party Chairman to tell him that the Board of County Commissioners would hold a Special Meeting on January 29, :00 a.m. regarding the vacant position on the Board. Chairman Golding stated the Republican Party met on January 28, 2016 to discuss a recommendation for the vacant seat. Twenty-two votes were taken to fill the seat and fourteen votes were for Paula Stanley. Ms. Stanley called Commissioner Harris and stated she was reluctant to fill the seat. Chairman Golding called upon the County Attorney to read the following resolution into record: Whereas, the Constitution of North Carolina requires a County Commissioner to be eligible to vote for an office in order to hold that office, in that Article VI, Section 8 states, The following persons shall be disqualified from office with respect to any office that is filled by election by the people, any person who is not qualified to vote in an election for that office ; and Whereas, Commissioner Paul M. Johnson was convicted of four felonies by plea entered the 19 th day of January, 2016 in Surry County Superior Court with sentencing on the 26th day of January, 2016 at which time he was placed on supervised probation; and Whereas, true or certified copies of the Judgments are appended hereto and incorporated herein by reference; and Whereas, upon conviction of a felony, Paul M. Johnson became disqualified to serve as a County Commissioner and must leave office; and Whereas, Paul M. Johnson tendered his resignation from office to the Chairman of the Board of Commissioners by letter dated January 25, Now, therefore, be it resolved: 1. That the Surry County Board of Commissioners declares a vacancy for the East District seat as a result of the conviction and subsequent disqualification for service of Paul M. Johnson on four felony charges. 2. That the Surry County Board of Commissioners accepts the resignation of Paul M. Johnson. 3. That the vacancy shall be filled by Van Tucker pursuant to NCGS Section 153A-27 following a non-binding consultation with the Surry County Republican Executive Committee. Upon motion of Commissioner Phillips, seconded by Commissioner Harris, the Board voted unanimously to approve the resolution.

21 Meeting of the Board of Commissioners Continued There was no further business to come before the Board. Upon motion of Commissioner Phillips, seconded by Commissioner Miller, the Board voted unanimously to adjourn. The meeting ended at 9:10 a.m. Conchita Atkins Clerk to the Board

22 11319 Surry County Board of Commissioners Meeting of February 1, 2016 The Surry County Board of Commissioners met in regular session at 6:00 p.m. on February 1, The meeting was held in the County Commissioners Meeting Room, Surry County Government Center, Dobson, North Carolina. Board members present for the meeting were Chairman R.F. Buck Golding, Vice-Chairman Eddie Harris, Commissioner Jimmy Miller, Commissioner Larry Phillips and Commissioner Van Tucker. Others present for the meeting, at various times, were: Chris Knopf, County Manager Conchita Atkins, Clerk to the Board Edwin Woltz, County Attorney Sandy Snow, Assistant County Manager for Human Resources and Operations Bryan Cave, Cooperative Extension Director John Shelton, Emergency Services Director Sheriff Graham Atkinson Citizens News Media _ Chairman Golding called the meeting to order. Commissioner Miller delivered the invocation and led the Pledge of Allegiance. _ Chairman Golding requested the Board review and approve the agenda. Upon motion of Commissioner Miller, seconded by Commissioner Phillips, the Board voted unanimously to approve the agenda. Chairman Golding requested the Board consider the minutes of the January 19, 2016 and the January 29, 2016 meetings. Upon motion of Commissioner Harris, seconded by Commissioner Phillips, the Board voted unanimously to approve the minutes. Chairman Golding requested that the Board consider the consent agenda. Upon motion of Commissioner Phillips, seconded by Commissioner Miller, the Board voted unanimously to approve the following consent agenda items: Requests by the County Manager: Approve budget amendment no. 14 as follows: The County Manager approved an amendment to the FY Budget Ordinance to be reported to the Board at their meeting on February 1, ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT GENERAL FUND EXPENDITURES FINANCE

23 Meeting of February 1, 2016 Continued Professional Services 4,000 9,500 13,500 NON- DEPARTMENTAL Increase departmental total 757,124 9, , General Fund Contingency 212,796 (9,500) 203,296 Decrease departmental total 846,796 (9,500) 837,296 Does not change fund totals Approve the following allocations to the four food pantries and budget amendment no. 17 as follows: Foothills Food Pantry $5,000 SEAMS Ministry $5,000 Tri-County Christian Crisis Ministry $5,000 Yokefellow Cooperative Ministries $5,000 The Board of County Commissioners approved an amendment to the FY Budget Ordinance at their meeting on February 1, ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT GENERAL FUND EXPENDITURES SPECIAL APPROPRIATIONS SEAMS Ministries 0 5,000 5, Yokefellow Co-Op Ministry 0 5,000 5, Tri-County Ministries 0 5,000 5, Foothills Food Pantry 0 5,000 5,000 NON- DEPARTMENTAL Increase departmental total 705,778 20, , General Fund Contingency 192,084 (20,000) 172,084 Decrease departmental total 826,084 (20,000) 806,084 Does not change fund totals Approve the Chairman to sign the Surry County Sheriff s Office Records Retention and Disposition Schedule. Approve the Parks and Recreation Summer Day Camp schedule. Approve the Parks and Recreation Department to work with the North Carolina Department of Transportation on a onehour closure of Twin Oaks Road, Snow Hill Church Circle, and Bob Wilmoth Road for Running the Vines 5 and 10K. Approve the Parks and Recreation Department to waive fees and the Gun Ordinance at Fisher River Park for the Cub Scout Day Camp Program, National Wild Turkey Federation Jakes Event and the National Wild Turkey Federation: Women in the Outdoors. Approve the Health and Nutrition Centers debt set-off and fee schedule. A copy is on file at the Health and Nutrition Center. Request from the Finance Office: Approve budget amendment no. 16 as follows:

24 Meeting of February 1, 2016 Continued The Board of County Commissioners approved an amendment to the FY Budget Ordinance at their meeting on February 1, ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT GENERAL FUND EXPENDITURES DENTAL Equipment 18,200 4,900 23,100 Increase departmental total 1,078,128 4,900 1,083,028 REVENUES Patient Fees - Medicaid 902,628 4, ,528 Increase fund totals 73,403,483 4,900 73,408,383 _ Chairman Golding then declared the meeting to be an open forum and invited members of the audience to address the Board on any matters of civic concern. Teresa Odell, Clerk of Court, stated she was excited about the In God We Trust emblem on the Judicial Center. She thanked the responsible individuals. Lynell Alsip asked about the employment statues of Pittsburgh Glass Works. The Chairman asked Ms. Alsip to contact the County Manager for an update. Commissioner Harris stated they are working all shifts and the production is booked for five years. It is a state-of-theart facility. There being no additional comments, Chairman Golding closed the open forum, and the Board resumed regular business. Attorney Edwin Woltz stated that Van Tucker owns Senior Quality Care, a company that has been under contract with the Surry County Health and Nutrition Center for a number of years. In order to permit the continuation of two agreements, the County must comply with the terms of General Statutes General Statues generally prohibit a public officer or elected official from making or administrating a contract with an elected body, however, there is an exception under subparagraph (d1) of GS In additional to several other prerequisites, a County with no municipality with a population of more than 15,000 people is eligible for the (d1) exception. Surry County qualifies for that exception and in order to document the exception in the minutes, Attorney Woltz read a proposed resolution into the record. Be it resolved by specific Resolution that two contracts between Senior Quality Care, Inc. and Surry County Health and Nutrition Center entitled (1) Contract for Home and Community Care Block Grant Service Providers; and (2) Family Caregiver Support Program Subcontractor Agreement for Caregiver Respite Service Surry County, copies of which are attached, are approved by the Surry County Board of Commissioners; Resolved further, that this action was considered and approved to comply with GS (d1) which permits a Board

25 Meeting of February 1, 2016 Continued member to contract with a County agency for medically related services which cannot exceed $20,000 over a twelve (12) month period, prospectively; Resolved further, that this action is necessary due to the appointment of Van Tucker, owner of Senior Quality Care, Inc., to fill the unexpired seat on the Board for the East District following a vacancy; Resolved further, that Senior Quality Care, Inc., largely owned by Van Tucker, has been under contract with the Surry County Health and Nutrition Center for many years and this action will permit the contractual relationship to continue following Mr. Tucker s appointment. Be it further resolved that the Board s action be recorded in the Minutes and the amount of the contracts specifically noted in the County s audited financial statement. Further, the County shall post Notice of the contracts in a conspicuous place as well as on its website in compliance with a (d1) exception under GS Upon motion of Commissioner Phillips, seconded by Commissioner Miller, the Board voted unanimously to approve the resolution. _ Attorney Edwin Woltz stated that Northern Hospital of Surry County Board suggested the modification of the hospital board s by-laws. The Board has been approached about having staff members serve in a voting position on the Northern Hospital of Surry County Board. The Board has received a resignation from Robert Moody and would like to fill that vacancy with the Chief of Staff as a voting ex-offico member. The hospital board would like the consensus of the Board of Commissioners to make the change. It was the consensus of the Board to allow the Northern Hospital of Surry County Board to modify their by-laws. _ Chairman Golding then turned the meeting over to the Honorable Judge William Bill Southern, III for the swearing in ceremony for Van Tucker. Judge Southern stated it was an honor to be in attendance and to administer the oath of office to Van Tucker. Mr. Tucker s family came forward and Judge Southern administered the Oath of Office, with the oath being on file in the County Manager s Office. Commissioner Phillips welcomed Commissioner Tucker to a part-time job with full-time critics. Commissioner Phillips congratulated Commissioner Tucker. Chairman Golding stated that he would keep his comments to himself because he had been accused of saying that being a Commissioner only requires two meetings per month. Commissioner Harris welcomed Commissioner Tucker to the Board, and he is delighted to have him serve. Commissioner Harris stated that Commissioner Tucker has all the