All voters in line at 8:00 p.m. must be allowed to vote

Size: px

Start display at page:

Download "All voters in line at 8:00 p.m. must be allowed to vote"

Alban McBride
5 years ago
Views:

1 All voters in line at 8:00 p.m. must be allowed to vote Locate the last voter in line at 8:00 p.m. Hand them the pink card stock; last voter in line Have them sign the card, OR; an election judge stands at the end of the line

2 8:00 p.m. Are we done? Election judges scheduled to work until the close of polls, must make sure all tasks are complete before leaving and...

3 Head Judge remove these items from the blue box Canvas bag; Close of polls instructions canvas bag 8:00 p.m. post election plastic bags o Roster o EDR and EDR roster o Used voter receipts o Unused supplies

Locate closing the polls instructions in the blue book... USING THE ACCU-VOTE with TeleResults C L O S I N G THE POLLS 1 6 1 2 1. When printing is finished, the 2 2.

Check to be sure the auxiliary **Voter signatures VERY = IMPORTANT AccuVote total 2. Slide the AccuVote out and turn (emergency) compartment is empty it off.

to the designated phone jack for buttons at the same time. While transmitting the results. 3. When you continuously balance, then; holding the buttons, 2. Unlock and remove the printer 4.

Connect the The first The tape Official prints Results Tape will print phone cord into the opening on Run one 3. Open and lower the front door automatically.

machine Remove the AccuVote Machine from the black ballot box Take AccuVote to the designated area to modem the results to the County c.

must sign all summary tapes 8 While the results are transmitted, o Verify the seal VERY number IMPORTANT from the official certification sheet you will see a series of messages o Write this seal

4 Locate closing the polls instructions in the blue book... USING THE ACCU-VOTE with TeleResults C L O S I N G THE POLLS When printing is finished, the 2 2. Count the total number of voter s signatures (Roster signatures, EDR signatures, curbside voters) Message Window asks, Need another copy? Press No. 1. Check to be sure the auxiliary **Voter signatures VERY = IMPORTANT AccuVote total 2. Slide the AccuVote out and turn (emergency) compartment is empty it off. **If you DO NOT balance; contact Washington County at and that all absentee ballots have Immediately carry the AccuVote Press and hold the YES and NO been processed. to the designated phone jack for buttons at the same time. While transmitting the results. 3. When you continuously balance, then; holding the buttons, 2. Unlock and remove the printer 4. Follow the instructions given for a. Insert Ender insert Card the this Ender locks Card. the machine and ends the election; cover your precinct. Connect the The first The tape Official prints Results Tape will print phone cord into the opening on Run one 3. Open and lower the front door automatically. more tape for public Ensure viewing, the tape post is this tape the back of the AccuVote. b. Unplug the of the ballot box (top lock on front). printing AccuVote properly. machine Remove the AccuVote Machine from the black ballot box Take AccuVote to the designated area to modem the results to the County c. After results are successfully transmitted to the County; Run as many tapes as there are summary envelopes o The AccuVote does not have to be in the black ballot box to run tapes o Election 7 judges must sign all summary tapes 8 While the results are transmitted, o Verify the seal VERY number IMPORTANT from the official certification sheet you will see a series of messages o Write this seal number on the tapes 1. Turn AccuVote ON. flashing in the message window, beginning with: 8:00 p.m. Close the Polls 1. Remove all ballots from the auxiliary compartment a. Run them through the AccuVote 2. Print the Second Results Tape 4. Complete Closing the Polls section of the Official Certification form Results Sent by answering the questions in OK the Message Window as follows: Requesting Turn Unit Off Communication 5. Power off the AccuVote and Automark LCD Display Remove the memory cards from both machines and ending with: o 1. Place If you the cards did not in the get anti-static the above bags Send results by o Place message, all memory your cards upload in the failed. canvas bag telephone? Hanging up Place the machines Check in your their instructions cases (include and any try cords, headsets, Send etc results by Phone for the machines) again, or call Washington County direct mode? Elections immediately. The messages will flash so quickly Print Election you may not be able to read 6. Locate them. the 2. ballot When tally you sheets are finished from your ballot judge Totals Report? a. Completed tally transmitting sheets are returned results, in return your canvas the bag for check in Print When the following message b. Totals are included AccuVote on the to polling the ballot place statistics box. form Long Report appears, turn the AccuVote OFF. 3. Tear off the Official Results Tape 7. Complete the Results Sent OK and Polling have Place each statistics Election Judge form Turn Unit Off sign at the bottom. 3 Need another Copy? Press NO Answer Press No Press No Press Yes Press Yes 3. When Message window asks Need another copy?, press Yes to print the Third Results Tape. 4 Plug the AccuVote power cord into an electrical outlet. Turn the AccuVote back on Answer the questions on the 8. Message Locate window the 8:00 as p.m. follows: head judge post election D a. Canvas Bag LCD All Display items listed on Answer the enclosed sheet are needed at c b. I 8:00 p.m. post election plastic bags, which are; Send Used Results voter receipts Press You will he by Telephone Election day voter Yes registration applications and EDR r sound follo Phone Rosters, number Master/greeter Press lists (data private information squelching Okay? Supplies (include Yes precinct finder and polling place loca Election day posters and signs ONLY the Secretary results Ready to Send Press c. computer a Results Transfer case instructions, Yes identifiers and seal Count total voted ballots placed in each If transfer you hear case o Write this number on the transfer case AccuVote identifier w o Complete the transfer case identifiers automatica (precinct NA o Sign the seals and place across opening of transfe d. If you Duplicate press the ballot wrong envelope button, simply Follow turn the the unit instructions OFF, then on the envelope. ON again County, 9 State, Federal offices: 5 10 The foll Write-in process for General elections Dependent on size of your precinct, you will need; One Head Jud o Count the declared write-ins only using the list provided b 1. Turn AccuVote Off. City/Township or School District offices; o Every write-in must be counted. (including Mickey Mouse 1. Two judges remove all ballots from the right side of black box o Do NOT run these ballots through the AccuVote again o These are for manual recording only. a. Sort write-ins by office 1. Turn the b. Put names on write-in tally worksheets unplug and coun th c. Transfer the names and totals to the write-in she 2. Unseal t 2. AccuVote 2. Two Unlock judges remove the door all on ballots the from rear the of left side of black box c o Check bag. the ballot for write-ins box and where remove the oval voted was not filled in o Do NOT run these ballots thru the AccuVote ballots from the main 3. again Slide the o These write-ins will need to be manually counted compartment. Retrieve the remove i a. Sort write-ins by office Ender b. Card. Write names on write-in tally worksheets 4. Place the 3. Remove c. Count write-in votes ballots from the carrying center d. compartment Transfer names (General and totals to write-in sheet cord, key Election only) and keep separate Ender C 3. Place for ALL tallying write-in following ballots in procedures ballot transfer case(s) in your Washington County Election Reference Manual. 5. Lock the the meta

5 Take Secretary of State signs down Carefully remove all adhesives Return signs to the plastic sign bag

6 Duplicated ballot envelope This envelope must contain all original accepted ballots which duplicates were made. Return in the canvas bag 1. Two judges of different political parties must perform this function 2. On the top of the voter s ballot, write O1 (original 1) 3. On a blank ballot, write D1 (duplicate 1) a. Mark this ballot exactly as the original for the voter s choice for candidates and questions. 4. Continue these steps with each additional duplicated ballot as follows; a. O2 D2. O3 D3. O4 D4.continuing the numbering sequence b. You must have one original and one matching duplicated ballot 5. The duplicated ballots, D1, D2, D3.etc are tabulated thru the AccuVote machine 6. The original ballots, O1, O2, O3 etc, should be sealed within the duplicated ballot envelope a. The original ballots ARE NOT tabulated instructions are on the envelope if needed

Print one results tape for every summary envelope in the blue book MUNICIPAL 2

7 Ensure all ballots have been counted STATE 3 rd RESULTS TAPE 1. Check the auxiliary compartment 2. Insert the pink ender card 3. Print one results tape for every summary envelope in the blue book MUNICIPAL 2 nd RESULTS TAPE Keep this tape for your records COUNTY ZERO & FIRST RESULTS TAPE SCHOOL DISTRICT 4 TH RESULTS TAPE

8 Modem results Two election judges verify the seal # on the AccuVote at 8:00 p.m. matches the number listed on the official certification sheet Sign the certification sheet Turn off the AccuVote Take the AccuVote to modem location and modem your results to the County

9 Official Opening the polls: precinct Election Judge Oath (MS204B.24) certification I solemnly swear (or affirm) that I will perform the duties of election judge according to law and the best of my ability and will diligently endeavor to prevent fraud, deceit, and abuse in conducting this election. I will perform my duties in a fair and impartial manner and not attempt to create an advantage for my party or for any candidate Mary Judge Judy Wertheimer Melissa Benoy Cindy Reiter Dawn Johnson Carol Peterson Cyndy Sue Myer Cheryl Bennett Pat Gillen Kevin Anderson Warren Buffett David Nelson memory card seal number is also needed on your summary tapes Precinct Seal Certification (Rule ) Judy Wertheimer I,, hereby certify the AccuVote and memory card for this precinct were secured with the following seal numbers; Memory card seal number: *Write seal number on your summary tape Seal numbers correspond? Yes No *If seal numbers do not correspond, call your Election Coordinator immediately.) Two Election Judges of different political parties sign: Judy Wertheimer Pat Gillen Ballot Certification Judy Wertheimer I,, hereby certify the following listed quantity of UNopened ballot packets were delivered to this precinct: Total # of ISD 1000 Total # of ISD Total # of ISD Total # of ISD ballot style ballot style ballot style ballot style ***Complete a ballot tally sheet for each ballot style (school district) in your precinct We hereby certify the above # of ballot packets were received in this precinct for this election. Two Election Judges of different political parties sign: Judy Wertheimer Pat Gillen Return this form in the canvas bag Closing the polls: I hereby certify that the memory card seal number at the close of the polls corresponds exactly to the seal number at the time the polls were opened. Two Election Judges of different political parties sign: Judy Wertheimer If seal number does not match, explain: Pat Gillen At 8:00 p.m. complete this section

10 1. 1. Remove the seal and memory card Place both in the canvas bag

11 Remove all ballots and the AccuVote pink ender card from the ballot box.... Place the ender card back in the pocket in the blue book

12 Check every voted ballot for write-ins Johnny Depp Must be counted even if the oval was not filled in See instructions for declared write-ins and municipal & school district write-ins...

13 Count all 2012 General Election declared Write-ins for the offices of: City/Township Precinct Ward Declared Write-in votes for the offices of: State, Federal, County & Judicial (Count every vote for the declared write-in candidate(s) for the office and name listed below) You must place the vote totals for these candidates or a zero if you did not have any. You do not have to count any other write-in s for these offices. US Representative District 4 US Representative District 4 Office Name Number of Votes JACK SHEPARD AMBER GARLAN County State Federal US Representative District 6 DENNIS S. FERCHE Governor & Lt. Governor Governor & Lt. Governor Governor & Lt. Governor Governor & Lt. Governor SHERIF MANSOUR AND TAMER MANSOUR LESLIE DAVIS AND GREGORY K. SODERBERG JOHN T. ULDRICH AND ROBERT S. CARNEY SR. PETER IDUSOGIE AND LADY JAYNE FONTAINE Governor & Lt. Governor OLE' SAVIOR AND TODD ANDERSON Attorney General SHARON ANDERSON County Commissioner District 2 JEFFERY "JEFF" BIRTTNEN declared list is in the blue book Return form and write-in tally sheet(s) in the canvas bag

14 November 6, 2012 Municipality and/or School Count District write-ins ALL votes for EVERY 1. Precinct NAME: Woodbury P4 2. ISD(s) Count all votes for EVERY write-in candidate (s) for the offices of : Nov 6, 2012 Municipality and/or School District 4. If there were no write-ins, check here: No write-ins 5. Return this form in the canvas bag Office Name Number of Votes 622 School Board Mickey Mouse School Board Ronald McDonald 5 Mayor Don Johnson 23 Mayor Jesse Ventura 22 Municipal and/or School District write-in(s) Write In Tally Worksheet return in canvas bag Woodbury P Nov City/Precinct ISD: Date: Continue on back of form if needed Return both forms in the canvas bag Judy Wertheimer Election Judge Signatures: Alice Judge Rosemary Judge George Clooney Mary Judge Patricia Gillen Candidates Vote Tally Candidate School Board Office Vote Total Mickey Mouse xx Candidate School Board Office Vote Total Ronald McDonald Candidate Don Johnson Office Vote Total Candidate Jesse Ventura Office Vote Total Candidate Office Vote Total Vote Total Mayor 23 Mayor 22

Count ALL signatures on the Roster & EDR roster pages 1 2 3 4 5 6 7 Voter s signature Voter s signature Curbside voter AB Voter s signature Voter

Voter s signature Voter s signature 1 2 3 4 5 6 George Clooney George Clooney 830 Lake Rd 00/00/0000 Barbara Stanwyck Barbara Stanwich 2150 Radio

15 Count ALL signatures on the Roster & EDR roster pages Voter s signature Voter s signature Curbside voter AB Voter s signature Voter signature A.B. Voter s signature Voter s signature George Clooney George Clooney 830 Lake Rd 00/00/0000 Barbara Stanwyck Barbara Stanwich 2150 Radio Dr 00/00/0000 Dionne Warwick Dionne Warwick 3737 Radio Dr 00/00/0000 Justin Bieber Justin Bieber Valley Creek Rd 00/00/0000 Barbra Streisand Barbra Streisand Lake Rd 00/00/0000 George Jones curbside voter 1212 Lake Road 00/00/0000 Signatures & curbside voters...

16 total voted ballots....equal the total on your summary tapes... & total number of signatures

17 Binder, paper clip or staple receipts in groups of 25 If you have multiple colored voter receipts, group the same color together in groups of 25

18 Locate the statistics worksheet instructions are in your blue book

Complete all summary tapes Sign all summary tapes Insert them into the summary tape envelopes, seal & sign Dawn Johnson Judy Wertheimer Pat Gillen Carol Peterson Election Judges sign sealed envelope

19 Complete all summary tapes Sign all summary tapes Insert them into the summary tape envelopes, seal & sign Dawn Johnson Judy Wertheimer Pat Gillen Carol Peterson Election Judges sign sealed envelope MUNICIPAL 2 nd RESULTS TAPE Keep this tape for your records COUNTY ZERO & FIRST RESULTS TAPE STATE 3 rd RESULTS TAPE SCHOOL DISTRICT 4 TH RESULTS TAPE Return 1 st, 3 rd & 4 th summary envelopes in the canvas bag

Polling Place Election Statistics Worksheet Complete all information Woodbury P4 622 833 834 November 6 th, 2012 Municipality Ward/Precinct List all School District(s) Date of election in your

20 Polling Place Election Statistics Worksheet Complete all information Woodbury P November 6 th, 2012 Municipality Ward/Precinct List all School District(s) Date of election in your precinct Registration statistics 1. Number of Persons Registered at 7:00 a.m (This # is found on the first page of Roster) 2. Number of Persons Registering on Election Day (EDR roster signatures) OR count the # of election day voter registration applications **EDR applications Complete the Ballots delivered to precinct statistics 3. Ballots delivered as certified by the clerk Ballot count adjustment from incident log (plus/minus) (Discrepancies in # of ballots in packages, someone walks out with a ballot, etc ) (3 plus 4) = a Ballots not in the ballot box 5. Number of Spoiled Ballots (count the # of ballots in the spoiled ballot envelope) 6. Number of Duplicate Ballots (count the # of ballots in the duplicate ballot envelope) 7. Number of unused ballots (count the # of ballot packets unopened and opened but not used - tally sheets provided) (5 plus 6 plus 7) = b Ballots cast on election day Number of all Signatures on Roster and EDR Roster Total ballots in ballot box = c (# of ballots tabulated thru AccuVote) statistic worksheet Ballots returned to Auditor/Clerk on election day Total ballots returned from the precinct (b plus c) = d Difference for auditor/clerk notation on delivery record... (a minus d) = e Election Judge Signatures: All Election Judges working at 8:00 p.m. (close of polls) must sign Election Judge Signature Election Judge Signature Election Judge Signature Election Judge Signature Election Judge Signature Election Judge Signature Election Judge Signature Election Judge Signature and place it in your canvas bag

21 Locate the transfer cases..... count and place no more than 500 ballots into a transfer case 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15,

22 Transfer cases Use only the transfer case identifiers & seals that are located in the blue book

Place the transfer case identifier on the end cap State General Election November 6, 2012 500 ballots Woodbury P4 Box 1 of 4 1.

23 Place the transfer case identifier on the end cap State General Election November 6, ballots Woodbury P4 Box 1 of 4 1. Print your precinct NAME 2. Count the ballots (no more than 500 per case) 3. Write the total number of ballots placed in the transfer case 4. Print the total number of boxes used

24 Transfer case seals Election Judges must sign each seal Place the seal over the opening of your transfer case as shown

25 Return or clean up these items as directed by the facility you are working in

26 Return to your Municipal Clerk MUNICIPAL 2 nd RESULTS TAPE Keep this tape for your records NOT in your county blue box

27 As directed by your Municipal Clerk EMPTY transfer cases NOT returned to the County

28 Unvoted ballots Return to your Municipal Clerk in the box(s) them came in... NOT in transfer cases NOT returned to the County

Continue on back of form if needed Place the following in this canvas bag; Woodbury P4 622 833 834 Precinct name School District(s) 2012 General Election canvas bag check off sheet November 6, 2012

Ballot packet tally sheet(s) for each school district checked; 2144 200 622 624 831 832 833 834 grey grey yellow purple pink green white blue 3. Polling place election statistic worksheet 4.

NONE if no incidents 5. Declared write-in & tally worksheets for all County, State and Federal offices * Print the word NONE on the sheet provided in your blue book if there were no write-ins 6.

of each of the following; if there are none, print NONE on the form(s) 7. Roster corrections (white) 8. Oath of Challenge to voters eligibility (blue) 9. Voucher tally sheets (green) 10.

29 Continue on back of form if needed Place the following in this canvas bag; Woodbury P Precinct name School District(s) 2012 General Election canvas bag check off sheet November 6, 2012 Print your precinct NAME, School District, & date of election on all forms listed before placing in bag 1. Official Precinct Certification 2. Ballot packet tally sheet(s) for each school district checked; grey grey yellow purple pink green white blue 3. Polling place election statistic worksheet 4. Incident log(s) At least one with the following information * total number of voters turned away for lack of election day proof of residence * total discrepancies in ballot packets opened * the word NONE if no incidents 5. Declared write-in & tally worksheets for all County, State and Federal offices * Print the word NONE on the sheet provided in your blue book if there were no write-ins 6. Write-in form & tally worksheets for Municipal & School Districts offices or the sheet in blue book with the word NONE, for each school district checked; At least one of each of the following; if there are none, print NONE on the form(s) 7. Roster corrections (white) 8. Oath of Challenge to voters eligibility (blue) 9. Voucher tally sheets (green) 10. Residential voucher tally sheets (grey) 11. Removal from public registration list (white) 12. Death notification (green) 13. Supplemental absentee voter list(s) for Registered voters - Confirm AB was printed on their signature line on the roster by placing a check mark by each name on the list(s) 14. Supplemental absentee voter list(s) for Non-Registered voters - Confirm you have checked all (EDR applications) by placing a check mark by each name on the list(s) AND; 15. AccuVote memory card(s) - in pink plastic zip lock bag 16. AccuVote broken seal 17. AutoMark memory card(s) - in pink plastic zip lock bag 18. AccuVote summary tape envelopes (gold) County zero & 1 st results envelope State 3 rd results envelope School District 4 th results envelope 19. Spoiled & defective ballot envelope (gold) 20. Duplicate ballot envelope (gold) 21. This canvas bag check off sheet Election Judge Person completing this form contact info: Oakdale & Woodbury only Municipal 2 nd results envelope Timesheets Ballot revised packet 2011 tally sheet (use separate tally sheet for each ISD - School District) Precinct: _Woodbury ISD: _833 Date of election: _11/2/10 Incident log ***An incident log form MUST be returned in the 1. USED per 2. NOT used 3. Total packets NOT Election Judge canvas bag whether there is an incident Actual or total not in Packet packet packet but opened per opened Initials Precinct NAME: West Lakeland Township ISD(s): March 13, 2012 packet PG JW PG JW PG JW Total # of people who leave without voting because they are unable to reg ister: = PG JW PG JW PG JW Total discrepancies in number of ballots in opened ballot packages: PG JW PG JW PG JW No incidents: (if no incidents, print the word NONE on the space provided) PG JW PG JW PG JW Record any unusual problems or occurrences *** include time occurred and time resolved PG JW PG JW Time o Describe the incident, actions and resolution to the incident 15 Time PG JW Occurred (examples: power outage, machines not working, disruptive vo ters, campaign t-shirts, 16 resolved PG JW campaign signs, voter walks out with ballot) PG JW Official Precinct Certification **complete all information and return in your canvas bag Precinct NAME ISD(s): November 6, Opening the polls: Election Judge Oath (MS204B.24) I solemnly swear (or affirm) that I will perform the duties of election judge according to law and the best of my ability and will diligently endeavor to prevent fraud, deceit, and abuse in conducting this election. I will perform my duties in a fair and impartial manner and not attempt to create an advantage for my party or for any candidate Precinct Seal Certification (Rule ) I,, hereby certify the AccuVote and memory card for this precinct were secured with the following seal numbers; Memory card seal number: *Write seal number on your summary tape Seal numbers correspond? Yes No *If seal numbers do not correspond, call your Election Coordinator immediately.) Two Election Judges of different political parties sign: Closing the polls: Ballot Certification Spoiled & Defective Ballot Envelope Place the spoiled or defective ballot 31 in this envelope when the 32 ballot 33 judge issues a replacement ballot to the voter due to; 2. Voter error in marking the ballot and they request a replacement, or; ballot style 3. ballot The style ballot is damaged while the ballot style voter is marking the ballot, or; ballot style 4. The ballot will not tabulate thru the AccuVote I,, hereby certify the following listed quantit y of UNopened ballot packets were delivered to this precinct: Total # of ISD Total # of ISD Total # of ISD Total # of ISD ***Complete a ballot tally sheet for each ballot style (school district) in your precinct We hereby certify the above # of ballot packets were received in this precinct for this election. 5. Sign the attached label (seal) 6. Affix the signed label over the flap of the envelope to seal 7. Place this envelope in the canvas bag COUNTY ZERO & FIRST RESULTS TAPE Two Election Judges of different political parties sign: I hereby certify that the memory card seal number at the close of the polls corresponds exactly to the seal number at the time the polls were opened. Two Election Judges of different political parties sign: If seal number does not match, explain: November 6, 2012 Municipality and/or School District write-ins 1. Precinct NAME: 2. ISD(s) 3. Count all votes for EVERY write-in candidate (s) for the offices of : Municipality and/or School District 4. If there were no write-ins, check here: No write-ins 5. Return this form in the canvas bag Office Name Number of Votes Election Judge Signatures: Canvas bag ALL items listed including this check off sheet MUST be included

30 What s returned in these plastic bags? o Laminated or instructions in sheet protectors

31 Locate the 8:00 p.m. post election plastic bags What s returned in them? Roster, greeter list EDR s, EDR rosters, precinct finder Used voter receipts Unused supplies

32 place ONLY THE ITEMS listed in the 8:00 p.m. plastic bags

Place your items in the County blue box in this order... makes it faster for check in! Blue book 8:00 p.m. Roster, greeter lists 8:00 p.m. EDR s, EDR roster, precinct finder 8:00 p.

33 Place your items in the County blue box in this order... makes it faster for check in! Blue book 8:00 p.m. Roster, greeter lists 8:00 p.m. EDR s, EDR roster, precinct finder 8:00 p.m. Used voter receipts 8:00 p.m. Unused supplies Secretary of State signs ALL 7:00 a.m. judge duty bags Surge protector

34 If you have any questions, contact us at: Washington County Carol Peterson, Elections Supervisor Judy Wertheimer Pat Gillen Dawn Johnson Mallory Hoffmann

September 18, pm

September 18, pm September 18, 2018 2 4 pm 1 In-Service Review Refresher Course After each primary election and before each ensuing general, special or municipal election, the training authority shall confer or correspond