2018 General Election Ballot Distributor Training

Transcription

1 WELCOME 2018 General Election Ballot Distributor Training

2 THANKS TO EACH OF YOU!

3 Pledge of Allegiance Facilities Beverages Break Primary Work? Don t SPAM us!!! Note: If you are unsure about anything we cover, get with me after class!

4 POLLWORKERS

5 General Information Manuals General Information Reminders Team Members Conflict Management Disability Information/Sensitivity to Voters Poll Watchers Language Assistance No Solicitation Exit Polls 6 precincts so far Closing Polls - watchers

6 Prior to Election Day Manuals Prior to Election Day Train 1 st hurdle Study Word Debbie NPR Know Your Precinct Assignment Vote Early/VBM

7 Prior to Election Morning Election Morning Supplies Delivered to precinct in a Supply Cage Sealed and locked Precinct Supervisor has key Inside cage Ballot Distributor Bag Cardboard Ballot Box Sign Poles and base

8 Election Morning Cage Cover labeled, Velcro, padlock, and seal

9 SUPPLIES Ballot Distributor Bag Contains:

10 SUPPLIES Ballot Distributor Bag Contains:

11 SUPPLIES Ballot Distributor Bag Contains:

12 SUPPLIES Ballot Distributor Bag Contains: 70 Style PWL Optical Scan Voting Pass Collection Bag General Election

13 SUPPLIES Ballot Distributor Bag Contains:

14 SUPPLIES Ballot Distributor Bag Contains:

15 SUPPLIES Ballot Distributor Bag Contains:

16 SUPPLIES Ballot Distributor Bag Contains:

17 SUPPLIES Ballot Distributor Bag Contains:

18 SUPPLIES Extra Cardboard Ballot Box has sign holder

19 SUPPLIES Received from Precinct Supervisor Election Morning

20 General Election Ballot Styles General Styles and CDD/ISD Styles

21 WORKBOOK PAPERWORK SIMULATION

22 WORKBOOK Precinct Ballot Verification Side 1 of blue form Opening the Polls Section Verify Seal Numbers on ALL ballot boxes (received from Precinct Supervisor)

23 WORKBOOK Seal numbers found:

24 WORKBOOK Open EVERY box of ballots Scissors available in supplies

25 WORKBOOK Ballot Box 1 contains ONE ziplock bag of ADA ExpressVote Cards Remove and verify the receipt of the cards on the form Set ziplock bag aside until needed

26 WORKBOOK Count the number of packs from each box DO NOT remove the bands from the packs If you remove the packs from the box to count them. RETURN the packs to the boxes

27 WORKBOOK Record the number of packs of ballots on the short flap of box Add the total count of each type (style) from all boxes

28 WORKBOOK Total the number of packs of ballots for each style (add together) Verify the number against the form Number of packs found: 30 packs of G023

29 WORKBOOK Split precincts may have something similar to this: Record the number of packs of ballots on the short flap of box The total count from all boxes for each type (style) = 18 packs G107 6 packs OCR

30 WORKBOOK The ballot types (styles) are separated by a colored sheet of paper Multiple types could be in the same box

31 WORKBOOK Closing the Polls Section Locate the ziplock bag of Return Seals in the Ballot Distributor Bag

32 WORKBOOK Verify the Return Seal numbers against the form Seal numbers found: Green Red

33 WORKBOOK Let s check your work

34 WORKBOOK Opening the Polls Section

35 WORKBOOK Ballot Distribution Section

36 WORKBOOK Ballot Distribution Section

37 WORKBOOK Closing the Polls Section

38 Ballots Table Once the Ballot Verification process is complete Set up the Ballots Table according to procedures Bright orange procedures

39 Ballots Table Setting Up Election Morning Bright Orange Procedures Sign Holder 1 pack of each style ballot Remove band Voting Pass Collection Bag(s) Match-up to ballot styles Pack of ADA ExpressVote Cards

40 Ballots Table Setting Up Election Morning Spoiled Ballot Log Envelope Secrecy Sleeves Writing Pens Magnifier Store Procedures in Ballot Distributor Bag until needed

41 Ballots Table ONE Distributor

42 Ballots Table ONE Distributor Multiple Ballot Styles

43 Ballots Table TWO Distributors

44 Throughout the Day Issue ballots to voters 1 ballot style Unless CDD/ISD also in precinct Issue the correct ballot according to the pass

45 Throughout the Day Receive voting pass from voter Call voter by name on pass Circle the words Voting Pass Find the Ballot Style listed on the pass LPE 035.2

46 Throughout the Day Voting Passes may be orange Call voter by name on pass Circle the words Voting Pass Find the Ballot Style listed on the pass

47 Throughout the Day Issue the correct ballot according to the ballot style listed on the voting pass Ballot Style is located on the bottom of the 2 nd column

48 Throughout the Day Place ballot in Secrecy Sleeve Give voter the Secrecy Sleeve with ballot Tell the voter it is a two sided ballot Direct voter to Privacy Booths

49 Throughout the Day Place the voting pass in the corresponding Voting Pass Collection Bag Crease EViD passes so they lay flat in bags KEEP bags neat

50 Throughout the Day Issuing an ADA ExpressVote Card Place ONE blank card in a Secrecy Sleeve Call for VSS Give VSS the Voting Pass Voter goes with VSS to ADA ExpressVote Precinct Supervisor MUST go with them if the voter is a provisional voter

51 Throughout the Day DO NOT issue ballots for Refer to Clerk tickets or Action Required tickets

52 Throughout the Day Spoiled Ballot Log Envelope Use when issuing replacement ballots to voters who make a mistake on their ballot or who have a damaged ballot

53 Throughout the Day Voter returns to Ballots Table for replacement ballot Take ballot and write SPOILED across the ballot in large print

54 Throughout the Day Record voter s name and ballot style on the Spoiled Ballot Log Have voter initial for the new ballot (2 nd or 3 rd ) ONLY allowed 3 ballots

55 Throughout the Day Place spoiled ballot in the envelope Issue replacement SAME style as the spoiled ballot Issue ballot in Secrecy Sleeve Direct voter back to privacy booths

56 Throughout the Day NEVER give a voter a replacement ballot before taking the spoiled ballot, logging it, and storing it in the Spoiled Ballot Log envelope

57 Break

58 Throughout the Day Provisional passes may be white (EViD) or green (manual) NEVER accept two provisional passes for any voter!

59 Throughout the Day Place ballot in GREEN Secrecy Sleeve Give voter the GREEN Secrecy Sleeve with ballot Voter MUST go with Precinct Supervisor to their table

60 Throughout the Day Place the voting pass in the corresponding Voting Pass Collection Bag Crease EViD passes so they lay flat in bags KEEP bags neat

61 Throughout the Day When there is one Ballot Distributor the Precinct Supervisor will be your relief during lunches/breaks Multiple Ballot Distributors take lunches/breaks at separate times Precinct Supervisor assigns lunches, etc.

62 Election Night Time to Reconcile 1,500 Precinct Ballot Reconciliation Form Ballots Voters DS200 Results

63 Election Night Receive all voted ballots from Precinct Supervisor/VSS Shuffle all voted ballots into a neat stack (do not count) Place voted ballots in cardboard ballot box(es) DO NOT mix un-voted ballots with voted ballots

64 Election Night Reconciling Ballots Section Count the UN-USED ballots (not ADA ExpressVote cards)

65 Election Night Count the UN-USED ballots (not ADA ExpressVote cards) Packs of ballots and Number of loose ballots No longer banded in a pack Write the number on the top loose ballot in large print

66 Election Night Get the Spoiled Ballot Log Envelope Hand count the spoiled ballots Record the number on the envelope 19

67 Election Night Get the Auxiliary Bin Ballots Envelope Hand count the Auxiliary Bin ballots Record the number on the envelope 2

68 Election Night Get the Completed Provisional Ballots Envelope Hand count the Provisional Ballots Record the number on the envelope Separate regular from EVC 3 1

69 Election Night Get the ADA ExpressVote Voting Pass Collection Bag Record the number of voting passes in the bag on the label 2 and 1

70 Election Night Reconciling Voters Section Get the EViD Totals Tapes One per EViD Add the first subtotal of Regular Ballots from each tape

71 Election Night Open each Voting Pass Collection Bag Count all orange manual voting passes in each bag Record the number on the bag Add the numbers from each bag together (including the number of ADA ExpressVote orange manual passes) 6

72 Election Night DS200 Results Total Get the DS200 Voting Results Reports One per DS200 Find the number of Total Paper Sheets listed on the results report

73 WORKBOOK Let s check your work

74 Election Night Record the total # of UN-USED ballots Subtract Line 2 from Line 1 and record the number

75 Election Night Get the Spoiled Ballot Log Envelope Hand count the spoiled ballots Record the number on the envelope Record the number on line 4

76 Election Night Get the Auxiliary Bin Ballots Envelope Hand count the Auxiliary Bin ballots Record the number on the envelope Record the number on line 5

77 Election Night Get the Completed Provisional Ballots Envelope Hand count the Provisional Ballots Record the number on the envelope Separate regular from EVC Record the number on line 6A and 6B

78 Election Night Add lines 4, 5 and 6A Record the total on line 7

79 Election Night Subtract Line 7 from line 3 Record the total on line 8

80 Election Night Get the ADA ExpressVote Voting Pass Collection Bag Record the number of voting passes in the bag on the label Record the total of regular passes on line 9A Record the total of provisional passes on line 9B

81 Election Night Add lines 8 and 9A Record the total on line 10

82 Election Night Reconciling Voters Section Get the EViD Totals Tapes One per EViD Add the first subtotal of Regular Ballots from each tape Record the combined total on line

83 Election Night Record the combined total on line 11

84 Election Night Open each Voting Pass Collection Bag Count all orange manual voting passes in each bag Record the number on the bag Add the numbers from each bag together (including the number of ADA ExpressVote orange manual passes) 6

85 Election Night Record the total number of orange manual passes on line 12

86 Election Night Add lines 11 and 12 Record the total on line 13 Record the number of Auxiliary Bin Ballots on line 14 (same number as line 5)

87 Election Night Subtract line 14 from line 13 Record the number on line 15

88 Election Night DS200 Results Total Get the DS200 Voting Results Reports One per DS200 Find the number of Total Paper Sheets listed on the results report

89 Election Night Record the number on line 16

90 Election Night Look at lines 10, 15, and 16 Do they match? Yes you balance No redo all steps on procedures and blue form (1 17)

91 Election Night = Happy Dance

92 Election Night A mathematical error usually accounts for this scenario miscount of un used ballots RE-DO all sections on the form

93 Election Night Auxiliary Bin Ballot? Voter left with ballot? Jammed ballot not counted dropped into ballot box? Voter choses not to vote? Ask Precinct Supervisor if there were any incidents that may have caused the discrepancy

94 Election Night Ballot issued without voting pass? EViD undid a voter? Voter issued 2 ballots? Ask Precinct Supervisor if there were any incidents that may have caused the discrepancy

95 Election Night Prepare Cardboard Ballot Boxes for transport to the collection site Remove return seals from bag Seal voted ballot boxes with green seals Place checkmark on verification form next to seal numbers used/un-used Seal un-voted ballot boxes with red seals Place checkmark on verification form next to seal numbers used/un-used

96 Election Night How do you verify these numbers on the form?

97 Election Night

98 Election Night Precinct Ballot Verification/Reconciliation Form should now be complete Show form to Precinct Supervisor and have them sign the bottom of the form Ballot Distributor also signs the bottom of the form

99 Election Night Ballot Distributor Critical Items for Return List Giant Ziplock Bag

100 Election Night MUST include: ADA ExpressVote Voting Pass Collection Bag (clear) Voting Pass Collection Bag(s) (brown) Signed Precinct Ballot Verification/Reconciliation Form (blue) Completed Provisional Ballots Envelope (containing all provisional ballots) Auxiliary Bin Ballots Envelope EViD Voting Pass Totals Tapes DS200 Results Report Tapes Ziplock Bag of ADA ExpressVote Cards

101 Packing Up Ballots Table Packing Up Complete after Closing Procedures are complete Remove Packing Up the Ballots Table Procedures (white) from Procedures Envelope Follow procedures Return to Manual Election Night Section Final Steps

102 Questions

103 Thank you! Take manuals with you Study Mystery Word Pen is yours/pin is yours LEAVE my procedures envelopes Clean up your area Turn in your attendance card at the door Have a great Election Day!