Minutes. Ontario Professional Fire Fighters Association Executive Committee Meeting August 24, 2017

Transcription

1 Minutes Ontario Professional Fire Fighters Association Executive Committee Meeting Members of the Executive Committee present as follows; President Hyndman, EVP Train, ST Heppell, DVP Buckingham, DVP Bryan, DVP Hunter, DVP VanderLelie, DVP Beer, DVP Nordlund, DVP Osterberg was video conferenced in to the meeting. Meeting commenced at 9:15 am on. Executive Committee Liaison Reports: 1. Education Committee moving forward focusing on political action, with political based training. Working families will attend on the Wednesday. Bobby will assist as well. Greg Horton is now the chair of the Education committee. The portfolios are being worked on but have been a great deal of work. The teaching manuals are being revamped. 2. Memorial Committee met on Monday, fifty-five (55) new names are being added to the wall. The deadline for names was the 31 st and an has been sent out by Julie to confirm the names. New terms of reference were discussed. 3. Benefits & Pension Benefits wants to do some education for the membership. They are meeting with the Midland local to discuss preauthorization of drugs. A survey was done across the province with twenty-two (22) locals having preauthorization so the committee will be following up. Pensions followed up on issue of Owen Sound & Bradford employers not providing disability waivers. This issue has been resolved. It was noted that after five months on LTD, the employee can apply for the waiver themselves. The dual membership issue has been resolved, preventing the smaller pension from being collected while still working. 4. Human Relations not much has taken place. Cassandra Greer is the chair of the committee. Clive and DVP Bryan were acclaimed by the IAFF locals. 5. EMS Committee the committee was reduced by two members. They have not been too busy but have provided some assistance for President Hyndman at the Redman Conference. They will be assisting with messaging. 6. Legislative Committee to be finalized prior to the fall. Fund raising to be looked at to raise funds for our campaigns. ProPac donation levels will be re-introduced. Minutes - OPFFA Executive Committee Meeting; Page 1 of 5

2 7. Health & Safety Committee a report was forwarded and reviewed. Deep River issues are not different from Sault Saint Marie. The committee is working toward a good conference in February. Office Based Items: Contracting out of the dashboard creation, Union Tracks vs. in house solution. This work has begun. Adam has done a four and one-half page document which explains what information we can capture. EVP Train and Adam did an RFP to contract someone for this work. Union Tracks (IAFF Smart) may be able to accomplish what we need. We may need to wait to find out the best way to proceed. The IAFF is looking at our dashboards. The IAFF is rolling out with sixteen (16) locals and Ontario could be one of them. We need to provide some guidance to the locals on how we collect per capita and for who. Office Policies working groups will be established for the policy review. - Reporting daily work activity per pay period there should be a short report. Staff can report any exceptions to their work schedule. - Remote Office Policy to review for internet costs etc. We need to make some changes to this policy. We will need two sets of policies, hired staff and elected. - Insurance obligations needs to be looked at. - Storage of OPFFA assets - needs to be discussed - Draft Policy Home Offices for Staff - Review of Employee work agreement letters Employment letter will be reviewed. ESA dictates some rules. - Application of reimbursement for attending the office location is there going to be compensation for travelling to the Toronto office? - Kelly has been advised to advise the utilities to end on October 31 st. There will be a moving working group. Purchasing new location looking for a location close to transit approximately 12 to 14 hundred square feet with an outside space, with 2 bedrooms. A location that can host a meeting. We will try to maximize our buy staying within our budget while maintaining a reserve fund policy. The desirable location will be south of Wellington to Front St. from Spadina Ave & Jarvis St. Storage space will be needed. Will be meeting with the agent after the long weekend. Financing of the condo utilizing a reserve fund policy which could hold a lean for the condo. It is hoped that it will appreciate by a 4-5% per year which makes financing more attractive. The formula will be at or close to net zero of the current per capita. - Discussing office lease agreement with the Toronto local agreement in principle for one dedicated office for the OPFFA. With the shared use of the Minutes - OPFFA Executive Committee Meeting; Page 2 of 5

3 board room and potential to run joint training. NationBuilder platform, torontofirefighters.org could have the same access. We can discuss this as a payment. The Atlantic provinces wanted to know about utilizing the sharing of resources. EVP Train had shared a draft lease agreement on SharePoint. Education Seminar Set up, speakers and items etc. EVP VanderLelie provided a copy of the Fall seminar agenda. We are hoping to have each of the party represented attending. We want them to overview what they are looking for when it comes to our asks. The house is sitting so it may be difficult to have them attend. It may be possible to have staffers attend should it be necessary. There will be a 50/50 draw plus a ProPac draw. There will be no binders for this event. The terms of agreement will be added to the registration page. Luke will be brought is to speak to the WFI which will provide a run club. EVP Train will set up Bobby & Quito. Legislative Conference There are three legislative items - CAD Reporting SIR from the OFM - Simultaneous Notification CAD 5.7 update for CACC MPDS - Continuation of Fire Based EMS Possible focus or standardized Tiered response agreements. Possibility of an interoperability office within the EHS branch. - Logistics EVP Train to confirm the date and time of the reception, prefer upstairs committee rooms. Broke for lunch at 12 pm. Director Liability Insurance provided for 1 million in coverage at the cost of $4500 per year, deductible (retention) of approximately $15k. Currently the lawsuit would be excluded. The insurance company has considered the twohatter issue as a possible increased risk. No action taken for information only. ProPac Donor levels reward for $100 commencing October 1, DVP Hunter proposed removing the date and produce 250 coins at the cost of approximately 12 dollars US per coin. This would be launched at the Legislative Conference. The Challenge Coin will be sandblast gold metal. EVP Train provided a picture of the proposed coin. EVP Train to present past donor statistics while we review the options. Discussion on hosting laptops at the Educational Conference, in the hospitality with direct links to the three parties fundraising websites. Intrepid contractual obligation All board members will do some writing. It must be at least 32 pages including pictures and articles. The Committee Chairs could be included as well. The Committee articles will come through the board liaisons. The articles can be placed on the website as well. EVP Train will confer with Adam on the status of our contract winddown with IMedia. EVP Train Minutes - OPFFA Executive Committee Meeting; Page 3 of 5

4 and Adam will confirm a magazine layout and list of contributors and the number of lines or pages required. BC Burn Business Plan discussions on setting up fund raising with the possibility of utilizing the Sunnybrook land. We would need to dedicate a person to the project. Motion by DVP Bryan and seconded by EVP Train to explore the opportunity to develop an OPFFA burn fund. A Provincial burn fund would be a goal for the OPFFA. President Hyndman will collect information and bring back by the legislative conference President Hyndman will investigate bring in the BC burn fund President to the Spring seminar. The first step to investigate incorporating the organization. President Hyndman to investigate with Norton Rose tax lawyer. Committee members, duties, process Annual Committee Terms of Reference review. Last year terms of reference were done. They will be reviewed prior to the October s board meeting for their approval. -review of liaison responsibilities keeping committee operating cooperatively/productively. OD Committee discussion on acknowledgement of donations or interaction regarding occupational claims. Motion by DVP VanderLelie and seconded by DVP Bryan to have a comprehensive review of the Occupational Disease and WSIB Committees to ensure they are following the terms of reference, other policies and shall report back on any needs for improvement for oversite no later than the November Board meeting. ST Heppell & DVP Buckingham are assigned to follow up with the committees and have them review and agree to the new policy as revised on August 24 th. The revised draft policy to be sent out to the two committees, Adam, Kelly and the Principal Officers for comments and or corrections with a return deadline of two weeks. Fire Ground Survival We are maintaining the truck. The RIV documentation was received and must be affixed to the vehicle. The truck is being sent to the dealer for lube service by Geoff and will contact EVP Train for payment. IAFF District VP LeBlanc will be asked to articulate the plan at the fall seminar during his IAFF update. Minutes - OPFFA Executive Committee Meeting; Page 4 of 5

5 National Wall of Remembrance donation the board discussed this request for sponsorship and will not be donating at this time. Staff reporting absent for work and alternate hours policy. Motion by EVP Train and seconded by DVP Hunter that the Executive Committee adopt the reporting absent for work policy dated and will direct to have the policy inserted into the policy book and distribute to all locals in accordance to policy 608 change notification Motion by EVP Train and seconded by ST Heppell that the Executive Committee adopt the Remote Office & Existing Staff (RO&ES) policy dated and will direct to have the policy inserted into the policy book and distribute to all locals in accordance to policy 608 change notification Motion to purchase the equipment (Square) to pay by credit card technology and set the costs to cover any transaction fees. The following are minutes of the Executive Committee on the date and location as referenced above. Meeting adjourned, 11:35 pm. Minutes - OPFFA Executive Committee Meeting; Page 5 of 5