PACAA MEMBER S HANDBOOK. Revised 2007, 2010, 2011, 2015

Transcription

1 PACAA MEMBER S HANDBOOK Revised 2007, 2010, 2011,

2 TABLE OF CONTENTS General Information... 5 Name... 5 Mission Statement... 5 Vision Statement... 5 Purpose... 5 WHAT PACAA & NACAA CAN DO FOR YOU... 5 WHAT YOU CAN DO FOR PACAA & NACAA... 5 Extension Profession... 6 Membership... 6 Regular Membership... 6 Affiliate Membership... 6 Life Memberships... 6 Memorial Contribution... 6 Honorary County Agent Award... 7 Dues... 7 Membership Credit... 7 New Member Incentive... 7 Communications... 7 Publications... 7 Archives... 7 Financial Support... 7 For PACAA... 7 For Scholarships, AM/PIC Funds... 8 For Professional Improvement... 8 For Representation in Extension Funding... 8 New Member AM/PIC Attendance Incentive... 8 NACAA Voting Delegates... 8 NACAA... 8 Recognition, Scholarships and Awards... 8 Distinguished Service Award, Achievement Award... 8 Program Recognition Awards... 8 NACAA Service to American/World Agriculture Award... 9 NACAA Hall of Fame... 9 Outstanding Young Farmer Award... 9 Public Relations... 9 Scholarships

3 The Kelly Scholarship... 9 NACAA Scholarship... 9 JCEP (Joint Council of Extension Professionals) Scholarship... 9 University Relations Penn State s Support of Professional Societies Penn State Policy on Institutional Memberships Association Meetings Travel Reimbursement to Winners of Association Awards PACAA Board of Directors President President-Elect Vice-President Secretary Treasurer Past President Membership Secretary Life Member Liaison Directors NACAA to PACAA Structural Chart Current NACAA Structure NACAA to PACAA Council/Committee Structure Map Current PACAA Structure PACAA Council and Committees Professional Development Council Council Chair Ag Issues & Public Relations Committee Career Development Committee Professional Improvement Liaisons Committee Teaching & Educational Technologies Committee Program Recognition Council Council Chair Awards & Program Recognition Committee Program Resource Committee Scholarship & Professional Excellence Committee Search for Excellence Committee Appendix A: By-Laws of the PACAA

4 Article I: Name and Object Section I: Section II: Article II: Membership Section I: Article III: Officers and Directors Section I: Section II: Section III: Section IV: Article IV: Elections Section I: Section II: Article V: Meetings Section I: Article VI: Dues Section I: Article VII: Quorum Section I: Article VIII: Amendments Section I: Section II: Appendix B: Dues Structure Type of Membership New Member Affiliate Member Regular Member Dual Member Appendix C: Installation Service Appendix D: County Agent s Song Appendix E: Annual PACAA Nomination Checklist Appendix F: Distribution Lists, Website, and SharePoint Guidelines Distribution Lists PACAA Official Letterhead Website Google Analytics SharePoint Site

5 GENERAL INFORMATION NAME The name of this association is the Pennsylvania Association of County Agricultural Agents (PACAA). All Regular Members of PACAA are members of the National Association of County Agricultural Agents (NACAA). The objectives of PACAA, and much of the committee structure, correspond to those of NACAA. MISSION STATEMENT The Mission of PACAA is to promote the professional improvement of members, recognize their outstanding accomplishments, and to seek support for Extension, its people, clientele, and programs. VISION STATEMENT PACAA strives to be the most effective and efficient team of Extension -Educators in the world. PURPOSE The purposes of this association are: to enable effective working relationships among members, to encourage and provide professional improvement, to maintain a close liaison with Extension Administration and key leadership, to provide for recognition of distinguished service and noteworthy contributions to Cooperative Extension Service and the agricultural community. WHAT PACAA & NACAA CAN DO FOR YOU GIVE you a professional home. RAISE YOUR PROFESSIONAL STANDARDS by providing opportunities for the exchange of ideas and methods. OFFER BENEFITS such as scholarships, awards, recognition, and other benefits that could not be obtained individually. INITIATE AND DEVELOP understanding and support for new and expanded programs. REPRESENT the interests of the membership with administration. PROVIDE opportunities to meet, know, and enjoy the fellowship of Cooperative Extension workers at the County, State, and National level. The Association has been, and still is, a wonderful tool in the hands of its members. It should always be used for the good of its members and Cooperative Extension. WHAT YOU CAN DO FOR PACAA & NACAA SHARE your ideas, philosophies, objectives, concerns and problems with the officers, directors, committees and members of the Association. PARTICIPATE in Association activities and meetings. Contribute so that others may learn from you. STRIVE to be the best Extension Worker possible and make your Association the best professional association possible. ENHANCE the professional image of agricultural extension educators and our Association by your actions, words, and deeds. COOPERATE with your fellow workers. PAY your dues and give the Association your financial support. Dues are payable any time prior to the conclusion of the fall meeting. 5

6 EXTENSION PROFESSION As an Extension worker, you are a member of a group of professional individuals. The Extension program in each of the sixty-seven counties in Pennsylvania is different - all because of the fact that it is guided by individuals like you. The program that you develop and execute will be people-oriented. Therefore, it will be quite flexible. Every day will be an educational opportunity - for you to learn and for you to teach others. Every day in Extension will be different - don t pass up the opportunity to meet this challenge. Because of this individuality, Extension workers have worked since 1914 without time clocks, mandated pay scales and many other rules and regulations. This allows the individual and administration to get the job done and Extension to be envied by other professional groups for its success, integrity and freedoms. MEMBERSHIP There are two different membership classes regular and affiliate. Membership is counted within the regular calendar year (January 1 st to December 31 st ). Dues must be paid for the upcoming year by the end of the current year. REGULAR MEMBERSHIP for any Extension employee regardless of race, creed, sex, color, or national origin, with the equivalent of a baccalaureate degree, may become a Regular Member by paying the annual dues and agreeing to abide by the provisions of the by-laws. (Any Extension employee includes county based, regional, or university based; it also includes county paid employees.) AFFILIATE MEMBERSHIP for any Extension employees without a Bachelor s degree may join PACAA as an Affiliate Member by paying the applicable annual dues and agreeing to abide by the provisions of the by-laws. Affiliate members may attend professional improvement programs; however, they do not have national membership, hold office, or have voting privileges. LIFE MEMBERSHIPS for a member who is active at the time of retirement may become a life member. Prior active members who are not active at the time of retirement or those who leave Extension prior to retirement are not eligible. Certificates are to be presented by the membership secretary to agents when they retire. Life members are provided with NACAA life member cards as issued by the PACAA membership secretary. Individuals who are not active at retirement are retirees only. A statewide Life Member Chair will communicate with other life members in that region. A database of life members, addresses, addresses, etc. is available and maintained by the Membership Secretary. MEMORIAL CONTRIBUTION There is a resolution of remembrance to the family of any deceased active or life member for memorial contributions. Sympathy cards are to be sent to families of members who pass away by the Membership Secretary. PA retirees who passed away during that year are to be recognized at the Annual Meeting. A memorial contribution will be in the amount of the current dues level of the member in the year of their death and up to $35.00 for a life member will be made to the Kelly Scholarship in his/her honor. 6

7 HONORARY COUNTY AGENT AWARD is awarded to individuals who have a strong history of supporting Extension. Such individuals should be well known and respected in their local communities and it is highly desirable that they also be well known and respected in the agricultural community statewide. The purpose of the award is to give recognition and show appreciation to an individual who has befriended the agricultural community through career efforts beyond Cooperative Extension. The guidelines do not limit past Extension employees from nomination. The decision on this is made at the Spring Meeting or by June 1 st, whichever happens to be later. $200 will be allocated for the Honorary County Agent Award: $75 for the bull skin award and $125 to help cover travel expenses. (Decided in PACAA Fall Meeting Minutes 11/20/2013.) DUES Annual dues are payable by all members. The amount is set by a two-thirds vote of members at a regularly called meeting of the Association. PACAA dues from Regular Members include membership in the NACAA. (Appendix B: Dues Structure) MEMBERSHIP CREDIT is a combined credit of $30.00 each from the fall (i.e. 2006) and spring (i.e. 2007) PACAA sponsored professional improvement meetings will be deducted from an individual s dues the following year (i.e. 2008). This pattern will then function throughout subsequent years. NEW MEMBER INCENTIVE appropriations may be made from PACAA for new Regular Members to cover part of dues up to $55.00 each. This policy is effective September 2007 for new hires. COMMUNICATIONS A distribution list is available to communicate with all PACAA members (Appendix F: Distribution Lists, Website, and SharePoint Guidelines). To remain on the list you need to pay membership dues prior to the PACAA/NACAA membership deadline ( Information of interest to the membership is available online at the PACAA SharePoint Site ( PUBLICATIONS include PACAA s website News section (extension.psu.edu/pacaa). We are encouraged to share this publication with non-members. NACAA members receive a quarterly publication known as the The County Agent (either electronically or printed). Educators are encouraged to contribute articles on the work they are doing, with information needed one month prior to publication. NACAA members also have the option of submitting journal articles to the bi-annual NACAA Journal. ARCHIVES PACAA has developed archives of the association, including pictures, documenting the history of the association. Old meeting minutes are to be placed in the archives. Treasurer s reports are to be maintained for seven years. FINANCIAL SUPPORT FOR PACAA, 501C6 status was awarded in This allows for tax exemption for PACAA, however, donors cannot deduct contributions from their tax liability. 7

8 FOR SCHOLARSHIPS, AM/PIC FUNDS can be moved from the General PACAA account to the Kelly Scholarship fund, AM/PIC (NACAA Annual Meeting/Professional Improvement Conference) on approval at a general membership meeting. Ag Progress Days (APD) proceeds distribution is also decided at the general membership meeting. FOR PROFESSIONAL IMPROVEMENT up to 50% of annual earnings from all investment accounts are to be allocated to a Professional Improvement line in the operations budget, and the remaining earnings are to be moved into the future NE national meetings fund. FOR REPRESENTATION IN EXTENSION FUNDING PACAA is a paid member of the PA Council of Farm Organizations, a 60 member group which produces a Yellow Book that suggests funding levels for member organizations and is distributed to all legislators. They also meet with the Ag committees for the PA House and Senate. NEW MEMBER AM/PIC ATTENDANCE INCENTIVE was created to encourage new members to attend an AM/PIC or National Annual Meeting / Professional Improvement Conference. The $250 PACAA incentive is to be used one time within the first five years of PSU Extension employment at an AM/PIC. (PACAA Board Meeting Minutes April 2015.) NACAA VOTING DELEGATES may receive up to $250 each for expenses to attend the NACAA AM/PIC. NACAA The NACAA Annual Meeting is held in a different region of the nation each year and is a high level professional experience. Members, spouses, and families are encouraged to attend. RECOGNITION, SCHOLARSHIPS AND AWARDS are available for Professional Improvement and Recognition of outstanding professional accomplishments that have a high priority with PACAA and NACAA. Many professional improvement programs and awards are offered through the various standing committees. These programs are often co-sponsored by industry sponsors and offer cash awards or expense paid educational trips. DISTINGUISHED SERVICE AWARD, ACHIEVEMENT AWARD The highest recognition award is the Distinguished Service Award (DSA) presented by NACAA each year to only 2% of the membership. Selection is based on professional accomplishment. The Achievement Award (AA) is presented by NACAA to member(s) from each state based upon state membership, with less than 10 years of service, for excellent professional accomplishments. Nominations for Distinguished Service Awards, Achievement Awards, and election of directors are done at the regional level by PACAA members. Both DSA and AA winners are presented with a Nittany Lion statue on a wooden base. An alternative award gift of equal value is presented to an agent who has already received a lion. Senatorial citations are presented to DSA recipients, as noted to the Senate by the Recognition and Awards Committee. PROGRAM RECOGNITION AWARDS Regular members may submit entries in an annual awards competition for Program Recognition. The deadline for entering the competition is March 15. Additionally, members must pay dues prior to conclusion of the fall meeting of the previous year to be eligible for national awards. Communication winners are also highlighted at the fall meeting. 8

9 Instructions for abstract development for awards are at where award announcements are also listed. Monetary awards are presented at both the state and national levels, with the amount depending on annual funding for communications, search for excellence and poster entries. NACAA SERVICE TO AMERICAN/WORLD AGRICULTURE AWARD is to recognize a U.S. Citizen who has made a major contribution to American/World Agriculture and is recognized by peers and the general public. The award will rotate by NACAA regions and should be limited to one individual per year. Further information and restrictions are available in the NACAA State Officers Handbook. ( NACAA HALL OF FAME selection is through an awards committee in each state. Four of those submitted will be selected nationally each year. The candidates are to be nominated by another member and have first received the DSA award. Both active Regular Members and Life Members are eligible. Further information and deadlines are available on the NACAA awards website ( OUTSTANDING YOUNG FARMER AWARD was instituted in 1954 by the US Jaycees and is supported by NACAA via recommendations of potential candidates. For more information see the NACAA awards website ( under Non-NACAA Awards. PUBLIC RELATIONS efforts will be made by the Ag Issues and Public Relations chair to provide press releases that members can use in local media resources that promote positive efforts of educators. SCHOLARSHIPS THE KELLY SCHOLARSHIP is to support professional improvement with $ per year, $1, maximum per agent. It can assist with the costs of an advanced degree, graduate credits, tours, seminars, research, or other specialized training. Application is available online at the PACAA SharePoint Site. Scholarship applications are due March 15. To be eligible to receive a professional improvement scholarship, a member must have donated a $40 minimum amount into the fund (some agents have been grandfathered into the category at $20). Complete the proper application form located on SharePoint Site. At the PACAA auction, the credit for money collected is attributed 100% to the seller. NACAA SCHOLARSHIP is to support professional improvement individual or group of educators, value of $1,000, or $2,000 for an educator s career. It can assist with the costs of an advanced degree, graduate credits, tours, seminars, research, or other specialized training. Application is available online at the Scholarship applications are due June 1 st to the State Scholarship Chair. To be eligible to receive a professional improvement scholarship, a member must have donated a minimum of $40 to the NACAA scholarship fund by the end of the previous year s AM/PIC and an active member in the previous year and current year. JCEP (JOINT COUNCIL OF EXTENSION PROFESSIONALS) SCHOLARSHIP provided annually for professional development. Application is available online at the PACAA SharePoint site. Scholarship applications are due October 1. 9

10 UNIVERSITY RELATIONS PENN STATE S SUPPORT OF PROFESSIONAL SOCIETIES in an institution of higher learning it is recognized that in order to maintain professional competence in the various disciplines it is necessary to maintain contacts in the disciplines through membership in professional societies and associations. The professional societies provide an opportunity to maintain and upgrade competence and professional standards by face-to-face discussions, by journals distributed as part of the membership, and by meetings where papers are presented. (D. Calvin, Interim Extension Director, personal communication, last reviewed 8/1/2010). PENN STATE POLICY ON INSTITUTIONAL MEMBERSHIPS in accordance with Penn State Policy HR12 ( normally, the University will not pay for individual memberships to organizations. However, some organizations are structured in such a way that only individual memberships are available. In rare instances where, in the judgment of the budget executive, the University can only be represented in such a manner, charges for individual memberships will be processed for payment. Requests for approval are made via a Special Request for check as indicated above. ASSOCIATION MEETINGS The administration of Cooperative Extension, the College of Agricultural Sciences, and The Pennsylvania State University recognize PACAA and NACAA. Time spent in attending meetings is considered as On the Job provided that this privilege is not abused. It is permissible to be reimbursed for expenses incurred in attending Association functions for yourself from your local Extension Association, provided this meets the approval of your Executive Committee and the County Commissioners. (D. Calvin, Interim Extension Director, personal communication, last reviewed 8/1/2010). Member and board meetings may be by video conferencing, web conferencing and new web technologies. Refunds for PACAA meetings shall be at the discretion of the event chairman. Prior notification of cancellation at least 24 hours in advance is required for refund consideration. -This statement is to be included on all registration materials. TRAVEL REIMBURSEMENT TO WINNERS OF ASSOCIATION AWARDS Extension leadership has historically provided financial support in recognition of individuals from the associations who are recipients of the following awards: Distinguished Service Award (for all three associations); Achievement Award (PACAA); Achievement In-Service Award (PAE4-HA) and the Outstanding Family Living Award (PAEHE). The financial support is to be used to assist with travel costs to annual meetings at which time individuals will be receiving their recognition. A request for travel support to attend the annual meeting should be directed to the respective Assistant Director for Program (ADP). The travel will be processed through Penn State s Employee Reimbursement System (ERS) utilizing tools that are available to University employees (direct charges for airfare, registration, etc.) The award recipient will work with the administrative support assistant to the ADP to process expenditures relating to the travel. The travel support is typically $500. (Correspondence received by H.Weeks from C. Kunes 10/

11 PACAA BOARD OF DIRECTORS PRESIDENT The President of PACAA shall be elected by the membership at the Annual Meeting. The term of office shall be from the time of installation at the close of the Annual Meeting until the installation of a successor at the following Annual Meeting. Chronological duties include, but are not limited to: BE THE OFFICIAL REPRESENTATIVE OF PACAA IN DEALING WITH ADMINISTRATION, GOVERNMENTAL BODIES AND OTHER ORGANIZATIONS. REPRESENT PACAA AT JCEP AND PCCEA FUNCTIONS. INFORM JCEP ORGANIZATIONS OF NEWLY ELECTED OFFICERS. CONDUCT ALL MEETINGS AS PER THE BY-LAWS (APPENDIX A: BY-LAWS OF THE PACAA). ESTABLISH MEETING SCHEDULE FOR THE UPCOMING YEAR. SEND MEETING SCHEDULE TO ALL MEMBERSHIP AND NACAA N.E. REGIONAL DIRECTOR. INFORM ADMINISTRATION AND PA-JCEP ORGANIZATION PRESIDENTS AS NEEDED. VERIFY ANY RESIDUAL NEEDS FROM THE PREVIOUS YEAR S ANNUAL MEETING HAVE BEEN MET. PROVIDE NOVEMBER WEBSITE NEWS UPDATE. SEND STATE COMMITTEE ASSIGNMENTS TO NACAA VICE-PRESIDENT BY DECEMBER 1. ATTEND ANNUAL JCEP CONFERENCE (JANUARY). SOLICIT AGENDA IDEAS AND CIRCULATE AGENDA FOR 1ST BOARD MEETING, AND PRESIDE OVER MEETING. PROVIDE FEBRUARY WEBSITE NEWS UPDATE. SOLICIT AGENDA IDEAS AND CIRCULATE AGENDA FOR 2ND BOARD MEETING, AND PRESIDE OVER MEETING. CONTACT SECRETARY OF AG TO ARRANGE PARTICIPATION AT THIS MEETING. INFORM ADMINISTRATION AND SISTER ORGANIZATIONS OF SPRING MEETING. INFORM ADMINISTRATION OF THE DSA'S AND THE AA THAT ATTENDED THE MEETING SO THEY CAN AWARD TRAVEL SCHOLARSHIPS TO THESE INDIVIDUALS IF POSSIBLE. PROVIDE MAY WEBSITE NEWS UPDATE. SOLICIT AGENDA IDEAS AND CIRCULATE AGENDA FOR 3RD BOARD MEETING, AND PRESIDE OVER MEETING (PRIOR TO SPRING MEETING). PRESIDE OVER THE SPRING MEETING. ENSURE PROGRAM RECOGNITION COUNCIL COMMITTEES MEET. DETERMINE AND PACAA CONCERNS NEEDING ADDRESSED AT NACAA AM/PIC. SERVE ON THE BUDGET COMMITTEE. PREPARE FOR THE NACAA AM/PIC. INFORM ADMINISTRATION ABOUT THE NACAA ANNUAL MEETING, AND ABOUT PENNSYLVANIA AGENTS WHO WILL BE RECEIVING NATIONAL RECOGNITION, PRESENTING PAPERS, APPOINTED AS CHAIRS OF COMMITTEES, OR RUNNING FOR NATIONAL OFFICE. INVITE THEM TO ATTEND THE MEETING. DETERMINE VOTING DELEGATES (1 PER 30 MEMBERS, TYPICALLY CURRENT OFFICERS) AND SUBMIT TO NACAA SECRETARY BY DEFINED DEADLINE. ALSO SUBMIT NAMES TO PACAA TREASURER FOR DISPERSAL OF PREVIOUSLY APPROVED TRAVEL FUNDS. PREPARE A 1 PAGE REPORT OF PACAA TO DISTRIBUTE AT THE NORTHEAST REGIONAL MEETING. TAKE ABOUT 150 COPIES. DETERMINE MEMBERSHIP ATTENDANCE AND ARRANGE FOR STATE S NIGHT OUT DINNER. BE SURE APPROPRIATE INDIVIDUALS (PENNSYLVANIA SPONSORS, FRIENDS, ADMINISTRATORS, ETC.) RECEIVE AN INVITATION. AN EXTRA CHARGE ON THE TICKETS CAN BE LEVIED TO HELP DEFRAY COSTS OF THE PENNSYLVANIA HOSPITALITY. ARRANGE PREPARATIONS FOR HOSPITALITY NIGHT TO BE HELD DURING AM/PIC (TYPICALLY FOLLOWING THE DSA AWARDS BANQUET). PREPARE INVITATIONS THAT PENNA. AGENTS CAN HAND OUT TO AGENTS AND FRIENDS FROM OTHER STATES. SOLICIT DONATIONS FROM PENNA. AGENTS IN ATTENDANCE TO HELP COVER THE COST OF THE EVENT. ATTEND THE NACAA AM/PIC. 11

12 CARRY THE STATE FLAG FOR VESPERS. ATTEND THE BUSINESS MEETING SESSION WITH VOTING DELEGATES. INFORM VOTING DELEGATES OF VOTING PROCEDURE AND ANY INFORMATION THEY MAY NEED AHEAD OF TIME. ATTEND STATE RELATIONS LUNCHEON. ENSURE THE STATE S NIGHT OUT AND HOSPITALITY NIGHT HAD OCCURRED. ENSURE PUBLICITY OF AWARD WINNERS OCCURS AFTER THE MEETING AT THE STATEWIDE, REGIONAL, AND LOCAL LEVELS. PROVIDE AUGUST WEBSITE NEWS UPDATE. WORK WITH PRESIDENT ELECT, TREASURER, AND MEMBERSHIP SECRETARY TO DEVELOP COST AND AGENDA FOR ANNUAL MEETING (TYPICALLY DONE AS PART OF ANNUAL EXTENSION CONFERENCE OR JOINT JCEP CONFERENCE). ENSURE DEAN AND DEPARTMENT HEADS HAVE BEEN INVITED TO THE DEPARTMENTAL BREAKFAST. SOLICIT AGENDA IDEAS AND CIRCULATE AGENDA FOR 4TH BOARD MEETING, AND PRESIDE OVER MEETING. ENSURE ALL PREPARATIONS HAVE BEEN MADE FOR THE AWARDS BANQUET OF THE ANNUAL MEETING, AND SPECIAL INVITATIONS HAVE BEEN SENT. DISCUSS WHAT POSITION OPENS THERE WILL BE AT THE ANNUAL MEETING. ASSIGN BOARD TO SOLICIT VOLUNTEERS. SOLICIT AGENDA IDEAS AND CIRCULATE ANNUAL MEETING AGENDA (SEE AGENDA ARCHIVES FOR IDEAS). SUBMIT REPORT FROM THE PRESIDENT FOR THE ANNUAL REPORT TO THE PRESIDENT-ELECT THREE WEEKS PRIOR TO THE ANNUAL MEETING. SOLICIT AGENDA IDEAS AND CIRCULATE AGENDA FOR 5TH BOARD MEETING, AND PRESIDE OVER MEETING. FINALIZE BUDGET REVIEW AND PROPOSED BUDGET FOR ANNUAL MEETING. WORK WITH PRESIDENT ELECT, TREASURER AND MEMBERSHIP SECRETARY TO DEVELOP A BUDGET PROPOSAL FOR THE UPCOMING YEAR. PRESIDE OVER ANNUAL MEETING. ALL COUNCILS AND COMMITTEES REPORT ON ACTIVITIES. ANY AWARD AND SCHOLARSHIP ANNOUNCEMENTS/PRESENTATIONS ARE MADE. EXTENSION DEVELOPMENT COUNCIL COMMITTEES MEET. ENSURING ANNUAL REPORT IS APPROVED. BUDGET IS DISCUSSED AND APPROVED. NEW MEMBERS ARE INDUCTED. ELECTION OF OFFICERS IS HELD. NEWLY ELECTED OFFICERS ARE INDUCTED (APPENDIX C: INSTALLATION SERVICE). APPOINT SPECIAL COMMITTEES AND STANDING COMMITTEES AS NEEDED. PRESIDENT-ELECT The President-Elect of PACAA shall be elected by the membership at the Annual Meeting. The term of office shall be from the time of installation at the close of the Annual Meeting until the installation of a successor at the following Annual Meeting. Chronological duties include, but are not limited to: ASSUME THE DUTIES OF PRESIDENT, IN HIS/HER ABSENCE, OR AS DIRECTED. ADD PERTINENT DEADLINES AND ANNOUNCEMENTS TO THE NOVEMBER WEBSITE NEWS SECTION. OVERSEE COUNCIL AND COMMITTEES. ARRANGE WITH PRESIDENT ANY COMMITTEE CONCERNS FOR THE BOARD WHEN APPROPRIATE. ESTABLISH COMMUNICATION WITH ALL COUNCIL/COMMITTEE CHAIRS FOR THE UPCOMING YEAR. ADD PERTINENT DEADLINES AND ANNOUNCEMENTS TO THE FEBRUARY WEBSITE NEWS SECTION. ATTEND 1ST BOARD MEETING. BRING ANY COUNCIL/COMMITTEE CONCERNS TO THE PRESIDENT. ENSURE AG ISSUES & PUBLIC RELATIONS COUNCIL HAS ARRANGED FOR MEETING WITH PFB AND HAS SOLICITED QUESTIONS FROM THE MEMBERSHIP. IDENTIFY CURRENT VACANCIES AT THE REGIONAL AND NATIONAL LEVEL OF NACAA. DISCUSS POSSIBLE PACAA CANDIDATES WITH THE PRESIDENT AND VICE-PRESIDENT. HAVE NOMINEES AND PACAA COUNCIL CHAIRS FILL OUT NECESSARY FORMS. ATTEND 2ND BOARD MEETING. BRING ANY COUNCIL/COMMITTEE CONCERNS TO THE PRESIDENT. 12

13 ATTEND THE PILD CONFERENCE IN WASHINGTON, DC (TYPICALLY APRIL). ADD PERTINENT DEADLINES AND ANNOUNCEMENTS TO THE MAY WEBSITE NEWS SECTION. ATTEND 3RD BOARD MEETING. BRING ANY COUNCIL/COMMITTEE CONCERNS TO THE PRESIDENT. ATTEND SPRING MEETING. SERVE ON THE BUDGET COMMITTEE. WORK WITH PRESIDENT, TREASURER, AND MEMBERSHIP SECRETARY TO DEVELOP COST AND AGENDA FOR ANNUAL MEETING (TYPICALLY DONE AS PART OF ANNUAL EXTENSION CONFERENCE OR JOINT JCEP CONFERENCE). ENSURE DEAN AND DEPARTMENT HEADS HAVE BEEN INVITED TO THE DEPARTMENTAL BREAKFAST WHEN SCHEDULED. ATTEND THE NACAA AM/PIC, IF POSSIBLE. ASSIST PRESIDENT WITH STATE S NIGHT OUT AND HOSPITALITY NIGHT. SERVE AS A VOTING DELEGATE. ATTEND THE BUSINESS MEETING SESSION. ATTEND STATE RELATIONS LUNCHEON. ENSURE PA IS REPRESENTED AT ALL COMMITTEE MEETING SESSIONS, AND REPORTS GET BACK TO THE APPROPRIATE CHAIRS. ADD PERTINENT DEADLINES AND ANNOUNCEMENTS TO THE AUGUST WEBSITE NEWS SECTION. FINALIZE ITINERARY AND COSTS FOR ANNUAL MEETING. SUBMIT REGISTRATION INFORMATION TO THE MEMBERSHIP VIA . ATTEND 4TH BOARD MEETING. BRING ANY COUNCIL/COMMITTEE CONCERNS TO THE PRESIDENT. COLLECT NECESSARY REPORTS FOR THE ANNUAL REPORT THREE WEEKS PRIOR TO THE ANNUAL MEETING. THESE INCLUDE: MINUTES FROM PREVIOUS ANNUAL MEETING PRESIDENT S REPORTS DIRECTORS REPORTS LIFE MEMBER REPORT COUNCIL & COMMITTEE REPORTS MEMBERSHIP COUNCIL AND COMMITTEE MEMBERSHIP DISPERSE ELECTRONIC COPIES OF THE ANNUAL REPORT TWO WEEKS PRIOR TO THE ANNUAL MEETING TO ALL MEMBERSHIP, ADMINISTRATION, AND THE NACAA N.E. REGIONAL DIRECTOR. WORK WITH PRESIDENT, TREASURER AND MEMBERSHIP SECRETARY TO DEVELOP A BUDGET PROPOSAL FOR THE UPCOMING YEAR. ATTEND 5TH BOARD MEETING. BRING ANY COUNCIL/COMMITTEE CONCERNS TO THE PRESIDENT. FINALIZE BUDGET REVIEW AND PROPOSED BUDGET FOR ANNUAL MEETING. ATTEND ANNUAL MEETING. MAKE ANY CORRECTIONS TO THE ANNUAL REPORT IF NEEDED. ASSIST PRESIDENT WITH MEETING. OVERSEE SPECIALLY APPOINTED COMMITTEES AS NEEDED. VICE-PRESIDENT The Vice-President of PACAA shall be elected by the membership at the Annual Meeting. The term of office shall be from the time of installation at the close of the Annual Meeting until the installation of a successor at the following Annual Meeting. Chronological duties include, but are not limited to: REVIEW THE MEMBERSHIP HANDBOOK (PACAA & NACAA). DEVELOP NOVEMBER WEBSITE NEWS ARTICLES ON THE FOLLOWING TOPICS: SUMMARIZE EVENTS FROM ANNUAL MEETING. PUBLISH UPCOMING SCHEDULE OF BOARD OF DIRECTORS MEETINGS. INCLUDE REMINDER FOR DEADLINE OF MEMBERSHIP DUES. WORK WITH PROFESSIONAL DEVELOPMENT COUNCIL & HOST REGION TO DEVELOP AGENDA FOR THE SPRING MEETING. ATTEND 1ST BOARD MEETING. DISCUSS PLANS FOR THE SPRING MEETING. 13

14 DEVELOP FEBRUARY NEWS ARTICLES ON THE FOLLOWING TOPICS: IDENTIFY OF UPCOMING AWARD PROGRAMS AND DEADLINES. UPDATE FROM BOARD OF DIRECTORS MEETING. ANNOUNCE SPRING MEETING DATE. ASSIST PRESIDENT-ELECT WITH POSSIBLE NOMINATIONS FOR UPCOMING NACAA VACANCIES. FINALIZE SPRING MEETING AGENDA WITH THE PRESIDENT. DISPERSE SPRING MEETING REGISTRATION INFORMATION AND AGENDA TO MEMBERSHIP. ATTEND 2ND BOARD MEETING. DEVELOP AND DISPERSE THE MAY WEBSITE NEWS ARTICLES ON THE FOLLOWING TOPICS: ANNOUNCEMENT OF NACAA AM/PIC REGISTRATION. REMIND OF UPCOMING HONORARY AGENT AND OUTSTANDING YOUNG FARMER APPLICATION DEADLINES. REMIND OF SCHOLARSHIP DEADLINES. FINAL REMINDER ABOUT SPRING WORKSHOP. REMIND MEMBERS OF THE UPCOMING AG PROGRESS DAY BOOTH OPPORTUNITIES. ASSIST THE HOST REGION WITH FINAL PREPARATIONS FOR THE SPRING MEETING. ATTEND 3RD BOARD MEETING. ATTEND SPRING MEETING. ATTEND THE NACAA AM/PIC, IF POSSIBLE. ASSIST PRESIDENT WITH STATE S NIGHT OUT AND HOSPITALITY NIGHT. SERVE AS A VOTING DELEGATE. ATTEND THE BUSINESS MEETING SESSION. DEVELOP AND DISPERSE THE AUGUST WEBSITE NEWS ARTICLES ON THE FOLLOWING TOPICS: REMINDER FOR REGIONAL AA/DSA AWARD NOMINATIONS AND APPLICATION DEADLINES. DETERMINE ANY UPCOMING VACANCIES COUNCIL/COMMITTEE CHAIRS & CO-CHAIRS. PROVIDE NOMINEE LIST TO PRESIDENT FOR BOARD OF DIRECTOR APPROVAL AT THE NEXT MEETING. VERIFY LIST OF MEMBERSHIP PARTICIPATION IN COUNCIL AND COMMITTEES. ASSIST NEW MEMBERS WITH SELECTION OF COMMITTEE PARTICIPATION. ATTEND 4TH BOARD MEETING. HAVE NOMINATED COUNCIL/COMMITTEE CHAIRS & CO-CHAIRS APPROVED. PROVIDE MEMBERSHIP HANDBOOK ADDITIONS AND CORRECTIONS TO THE BOARD OF DIRECTORS, AND HAVE ANY REVISIONS APPROVED. ALL REVISIONS WILL BE EFFECTIVE AFTER THE SUBSEQUENT ANNUAL MEETING, UNLESS OTHERWISE STATED. PROVIDE A CURRENT (UPCOMING YEAR) LIST OF COUNCIL & COMMITTEE CHAIRS AND MEMBERS TO THE PRESIDENT-ELECT THREE WEEKS PRIOR TO THE ANNUAL MEETING. HOLD A BRIEFING FOR ALL COUNCIL/COMMITTEE CHAIRS & CO-CHAIRS PRIOR TO THE ANNUAL MEETING. ACQUAINT NEW LEADERSHIP WITH RESPONSIBILITIES OF THE UPCOMING YEAR. PROVIDE ALL MEMBERS WITH ANY APPROVED MEMBERSHIP HANDBOOK REVISIONS. ATTEND 5TH BOARD MEETING. ATTEND ANNUAL MEETING. DISPERSE REVISED MEMBERSHIP HANDBOOK TO MEMBERSHIP DIGITALLY. SECRETARY The Secretary of PACAA shall be elected by the membership at the Annual Meeting. The term of office shall be from January 1, following the time of installation at the close of the Annual Meeting until January 1, following the installation of a successor at the following Annual Meeting. Chronological duties include, but are not limited to: ENSURE ALL MEETING MINUTES, AGENDAS, AND THE ANNUAL REPORT HAVE BEEN ELECTRONICALLY ARCHIVED FROM THE PREVIOUS YEAR. REVIEW MEMBERSHIP HANDBOOK IF NEEDED. 14

15 PERFORM ALL CORRESPONDENCE FOR THE ASSOCIATION, AS DIRECTED BY THE BOARD OF DIRECTORS. ATTEND 1ST BOARD MEETING. DISTRIBUTE PREVIOUS MEETING MINUTES PRIOR TO THE MEETING. SERVE AS THE OFFICIAL MEETING RECORDER. ELECTRONICALLY DISPERSE MEETING MINUTES TO BOARD OF DIRECTORS AND CHAIRS SHORTLY AFTER THE MEETING. ATTEND 2ND BOARD MEETING. DISTRIBUTE PREVIOUS MEETING MINUTES PRIOR TO THE MEETING. SERVE AS THE OFFICIAL MEETING RECORDER. ELECTRONICALLY DISPERSE MEETING MINUTES TO BOARD OF DIRECTORS AND CHAIRS SHORTLY AFTER THE MEETING. ATTEND 3RD BOARD MEETING. DISTRIBUTE PREVIOUS MEETING MINUTES PRIOR TO THE MEETING. SERVE AS THE OFFICIAL MEETING RECORDER. ELECTRONICALLY DISPERSE MEETING MINUTES TO BOARD OF DIRECTORS AND CHAIRS SHORTLY AFTER THE MEETING. ATTEND SPRING MEETING. DISTRIBUTE PREVIOUS MEETING MINUTES PRIOR TO THE MEETING. SERVE AS THE OFFICIAL MEETING RECORDER. ELECTRONICALLY DISPERSE MEETING MINUTES TO MEMBERSHIP SHORTLY AFTER THE MEETING. ATTEND 4TH BOARD MEETING. DISTRIBUTE PREVIOUS MEETING MINUTES PRIOR TO THE MEETING. SERVE AS THE OFFICIAL MEETING RECORDER. ELECTRONICALLY DISPERSE MEETING MINUTES TO BOARD OF DIRECTORS AND CHAIRS SHORTLY AFTER THE MEETING. ATTEND 5TH BOARD MEETING. DISTRIBUTE PREVIOUS MEETING MINUTES PRIOR TO THE MEETING. SERVE AS THE OFFICIAL MEETING RECORDER. ELECTRONICALLY DISPERSE MEETING MINUTES TO BOARD OF DIRECTORS AND CHAIRS SHORTLY AFTER THE MEETING. KEEP MINUTES OF ALL ADDITIONAL MEETINGS OF THE MEMBERSHIP. ATTEND ANNUAL MEETING. DISTRIBUTE PREVIOUS MEETING MINUTES PRIOR TO THE MEETING. SERVE AS THE OFFICIAL MEETING RECORDER. ELECTRONICALLY DISPERSE MEETING MINUTES TO MEMBERSHIP SHORTLY AFTER THE MEETING. TREASURER The Treasurer of PACAA shall be elected by the membership at the Annual Meeting. The term of office shall be from January 1, following the time of installation at the close of the Annual Meeting until January 1, following the installation of a successor at the following Annual Meeting. Chronological duties include, but are not limited to: COLLECT, DEPOSIT AND INVEST ALL MONIES AND DUES OF THE ASSOCIATION AS DIRECTED BY THE BOARD OF DIRECTORS. COLLECT ALL MEMBERSHIP DUES ACCORDINGLY (APPENDIX B: DUES STRUCTURE). ASSESS LATE FEES TO MEMBERS PAYING AFTER DEADLINE. DISTRIBUTE RECEIPTS TO PAID-UP MEMBERS. FORWARD PAID-UP MEMBERS TO MEMBERSHIP SECRETARY AND EDUCATION & TECHNOLOGY COMMITTEE IMMEDIATELY. MAINTAIN A CLEAR SET OF RECORDS WITH CLEAR AUDIT TRAILS. PAY ALL BILLS BY CHECK WHEN AUTHORIZED BY THE BOARD. HAVE THE PREVIOUS YEAR S RECORDS AUDITED. WORK CLOSELY WITH: MEMBERSHIP SECRETARY TO KEEP EACH OTHER INFORMED ON NEW MEMBERSHIPS. PROVIDE MEMORIAL CONTRIBUTIONS TO FAMILIES OF LIFE AND ACTIVE MEMBERS THAT HAVE PASSED AWAY AS NOTIFIED BY MEMBERSHIP SECRETARY AND LIFE MEMBER LIAISON. COUNCIL/COMMITTEE CHAIRS & CO-CHAIRS TO COMPLY AND MAINTAIN THE BUDGET. SERVE ON THE PROGRAM RESOURCE COMMITTEE. 15

16 ATTEND 1ST BOARD MEETING. PREPARE AND DISPERSE A FINANCIAL REPORT, INCLUDING STATUS OF INVESTMENTS, PRIOR TO MEETING. SEND CHECK TO NACAA TO COVER DUES FOR ALL PAYING MEMBERS BY IDENTIFIED DEADLINE. CHECK SITE ( FOR DEADLINE. HOLD MEMBERS PAYING AFTER THE NACAA DEADLINE FOR NEXT YEAR S MEMBERSHIP. ATTEND 2ND BOARD MEETING. PREPARE AND DISPERSE A FINANCIAL REPORT, INCLUDING STATUS OF INVESTMENTS, PRIOR TO MEETING. WORK WITH PRESIDENT ELECT, PA-JCEP, AND MEMBERSHIP SECRETARY TO DEVELOP COST AND AGENDA FOR ANNUAL MEETING (TYPICALLY DONE AS PART OF ANNUAL EXTENSION CONFERENCE OR JOINT JCEP CONFERENCE). ATTEND 3RD BOARD MEETING. PREPARE AND DISPERSE A FINANCIAL REPORT, INCLUDING STATUS OF INVESTMENTS, PRIOR TO MEETING. ATTEND SPRING MEETING. DISPERSE A FINANCIAL REPORT, INCLUDING STATUS OF INVESTMENTS, FROM PREVIOUS MEETING. ATTEND 4TH BOARD MEETING. PREPARE AND DISPERSE A FINANCIAL REPORT, INCLUDING STATUS OF INVESTMENTS, PRIOR TO MEETING. WORK WITH PRESIDENT, PRESIDENT ELECT, AND MEMBERSHIP SECRETARY TO DEVELOP A BUDGET PROPOSAL FOR THE UPCOMING YEAR. ATTEND 5TH BOARD MEETING. PREPARE AND DISPERSE A FINANCIAL REPORT, INCLUDING STATUS OF INVESTMENTS, PRIOR TO MEETING. PROVIDE AN ANNUAL TREASURER S REPORT TO THE PRESIDENT-ELECT THREE WEEKS PRIOR TO THE ANNUAL MEETING. ATTEND ANNUAL MEETING. DISPERSE A FINANCIAL REPORT, INCLUDING STATUS OF INVESTMENTS, FROM PREVIOUS MEETING. PRESENT FINAL BUDGET FOR THE UPCOMING YEAR. PAST PRESIDENT The immediate Past-President of PACAA shall be from the election of a new President at the close of the Annual Meeting until the installation of a succeeding President at the following Annual Meeting. Chronological duties include, but are not limited to: MAINTAIN ALL POLICY UPDATES. ATTEND 1ST BOARD MEETING. ATTEND 2ND BOARD MEETING. ATTEND 3RD BOARD MEETING. ATTEND SPRING MEETING. ATTEND 4TH BOARD MEETING. ATTEND 5TH BOARD MEETING. ATTEND ANNUAL MEETING. PRESIDE OVER THE INSTALLATION OF OFFICERS. ASSUME OTHER ROLES AS IDENTIFIED BY THE PRESIDENT. MEMBERSHIP SECRETARY The Membership Secretary of PACAA shall serve at the discretion of the Board from the time of installation at the close of the Annual Meeting, for a term of three years when the successor is installed. Chronological duties include, but are not limited to: SERVE AS THE CHAIR OF THE CAREER DEVELOPMENT COMMITTEE. NOTIFY TREASURER OF LIFE MEMBERS AND ACTIVE MEMBERS THAT HAVE PASSED FOR MEMORIAL CONTRIBUTIONS. SEND SYMPATHY CARDS TO APPROPRIATE FAMILY MEMBERS. 16

17 WORK WITH THE TREASURER AND THE PROFESSIONAL DEVELOPMENT COUNCIL AND PROGRAM RECOGNITION COUNCIL CHAIRS TO MAINTAIN AN ACCURATE LIST OF MEMBERS, CHAIRS, CO-CHAIRS, OFFICERS, DIRECTORS, AND LIFE MEMBERS. UPDATE MEMBERSHIP INFORMATION IN THE NACAA DATABASE ANNUALLY. UPDATE MEMBERSHIP STATUS IN NACAA DATABASE ANNUALLY. PROVIDE A COMPLETE LIST OF CURRENT MEMBERSHIP BY REGION UPON PASSING OF NACAA MEMBERSHIP DEADLINE ( OBTAIN CURRENT LIST OF RETIREES, CORRECT ADDRESSES, AND THEIR STATUS (DATE RETIRED, DECEASED, ETC.) FROM ADMINISTRATION ANNUALLY. ISSUE LIFE MEMBER CARDS AND MERITORIOUS SERVICE AWARDS TO RECENT LIFE MEMBERS. CARRY OVER MEMBERS REGISTERING AFTER THE NACAA DEADLINE FOR THE NEXT YEAR. REVISE SHAREPOINT LISTS TO REFLECT CURRENT MEMBERS. REVISE DATABASE AND OFFICERS/MEMBERS PAGES TO REFLECT CURRENT MEMBERSHIP. PROVIDE A REVISED PACAA LETTERHEAD UPON THE COMPLETION OF THE FALL MEETING. ATTEND 1ST BOARD MEETING IF NECESSARY. ATTEND 2ND BOARD MEETING IF NECESSARY. ATTEND 3RD BOARD MEETING IF NECESSARY. ATTEND SPRING MEETING. ASSIST REGIONS WITH IDENTIFYING POTENTIAL NEW MEMBERS WITHIN THEIR REGION. WORK WITH PRESIDENT ELECT, PA-JCEP, AND TREASURER TO DEVELOP COST AND AGENDA FOR ANNUAL MEETING. REVISE AND DISTRIBUTE MEMBERSHIP BROCHURE FOR THE UPCOMING YEAR. ATTEND 4TH BOARD MEETING IF NECESSARY. WORK WITH PRESIDENT, PRESIDENT ELECT, AND MEMBERSHIP SECRETARY TO DEVELOP A BUDGET PROPOSAL FOR THE UPCOMING YEAR. WORK WITH THE PRESIDENT ELECT AND VICE-PRESIDENT TO FILL OUT PACAA NOMINATION CHECKLIST PRIOR TO THE ANNUAL MEETING (APPENDIX E: ANNUAL PACAA NOMINATION CHECKLIST). ENSURE ALL NOMINATED INDIVIDUALS FOR OFFICERS HAVE A TWO MINUTE NOMINATION AND ONE MINUTE SECOND TO NOMINATION FROM THE GENERAL MEMBERSHIP PREPARED FOR THE ANNUAL MEETING. ATTEND 5TH BOARD MEETING IF NECESSARY. PROVIDE A MEMBERSHIP LIST TO THE PRESIDENT-ELECT THREE WEEKS PRIOR TO THE ANNUAL MEETING. ATTEND ANNUAL MEETING. PRESIDE OVER THE INSTALLATION OF NEW MEMBERS (CODE OF ETHICS AND PACAA MEMBERSHIP) PRESENT AT THE ANNUAL MEETING. ORDER COMPLIMENTARY COUNTY AGENT MAGAZINE FOR DEAN, DIRECTOR OF EXTENSION. ASSOCIATE DIRECTOR, REGIONAL DIRECTORS, STATE AG PROGRAM LEADERS, AND OTHERS IDENTIFIED BY THE BOARD. LIFE MEMBER LIAISON The Life Member Liaison to the Board of Directors for PACAA shall serve at the discretion of the Board from the time of installation at the close of the Annual Meeting, for a term of three years when the successor is installed. Chronological duties include, but are not limited to: REPRESENT ALL STATEWIDE LIFE MEMBERS ON THE BOARD OF DIRECTORS. CHAIR THE LIFE MEMBER COMMITTEE. NOTIFY MEMBERSHIP SECRETARY AND TREASURER OF LIFE MEMBERS THAT HAVE PASSED FOR MEMORIAL CONTRIBUTIONS. SOLICIT NOMINEES AND APPLICATIONS FOR HALL OF FAME AWARD NOMINEES FROM PA. PROVIDE THEIR APPLICATIONS TO THE NE LIFE MEMBER CHAIR BY DATES OUTLINED IN THE AWARDS EDITION OF THE COUNTY AGENT. COMMUNICATE BOARD ACTIONS AND STATEWIDE INFORMATION BACK TO LIFE MEMBERS. ATTEND 1ST BOARD MEETING IF NECESSARY. STAY INFORMED OF LIFE MEMBER ACTIVITIES THROUGH THE NACAA N.E. LIFE MEMBER CHAIR. 17

18 ENCOURAGE REGIONS TO INVITE LIFE MEMBERS TO THEIR REGIONAL ACTIVITIES. ASSIST THE MEMBERSHIP SECRETARY AND TEACHING AND EDUCATIONAL TECHNOLOGIES COMMITTEE WITH THE MAINTENANCE OF ACCURATE LIFE MEMBER INFORMATION. ATTEND 2ND BOARD MEETING IF NECESSARY. ATTEND 3RD BOARD MEETING IF NECESSARY. ATTEND SPRING MEETING IF NECESSARY. ATTEND 4TH BOARD MEETING IF NECESSARY. ATTEND 5TH BOARD MEETING IF NECESSARY. ATTEND ANNUAL MEETING IF NECESSARY. DIRECTORS The Directors of PACAA shall serve at the discretion of the Board from the time of their installation at the close of the Annual Meeting, for a term of three years when their successor is installed. Chronological duties include, but are not limited to: 1 REPRESENT ALL MEMBERS AND BE RESPONSIBLE FOR CONCERNS AND QUESTIONS. DIRECTOR DUTIES INCLUDE: CORRESPOND WITH MEMBERSHIP. NOTIFY RETIREES OF MEETINGS. SEEK OUT AND INVITE POTENTIAL ASSOCIATION MEMBERS TO PROFESSIONAL DEVELOPMENT OPPORTUNITIES. COORDINATE PROFESSIONAL DEVELOPMENT ACTIVITIES WITH PROFESSIONAL DEVELOPMENT COUNCIL AS NEEDED. ATTEND 1ST BOARD MEETING. COMPLETE THE FOLLOWING TASKS ANNUALLY: REPORT ON COUNCIL/COMMITTEE WORK. IDENTIFY NEW MEMBERS AND PRESENT SERVICE CERTIFICATES TO RETIRING MEMBERS. IDENTIFY POTENTIAL CHAIRS AND CO-CHAIRS. FORWARD TO THE VICE-PRESIDENT. DETERMINE LOCATION AND LOGISTICS OF SPRING MEETING WITH VICE PRESIDENT AND EXTENSION DEVELOPMENT COUNCIL CHAIR. ATTEND 2ND BOARD MEETING. CONTACT NON-RETURNING MEMBERS TO REPORT WHY THEY LEFT THE ASSOCIATION. ATTEND 3RD BOARD MEETING. ATTEND SPRING MEETING, ENCOURAGE OTHER PACAA MEMBERS TO ATTEND. ATTEND 4TH BOARD MEETING. ATTEND 5TH BOARD MEETING. PROVIDE A DIRECTORS REPORT TO THE PRESIDENT-ELECT THREE WEEKS PRIOR TO THE ANNUAL MEETING. ATTEND ANNUAL MEETING. ENSURE DSA AND AA AWARDS ARE APPROPRIATELY PRESENTED, LOCALLY. 18

19 NACAA TO PACAA STRUCTURAL CHART CURRENT NACAA STRUCTURE NACAA TO PACAA COUNCIL/COMMITTEE STRUCTURE MAP 19

20 CURRENT PACAA STRUCTURE Professional Development Council Directors (6 total) Officers Life Members 1 Chair Program Recognition Council 1 Chair Ag Issues & Public Relations 1 chair Career Development Chaired by Membership Secretary, 1 co-chair Pulls together Administrative Skills & Early Career Development. Professional Improvement Liaisons: Assigned by Council Chair President President Elect Vice-President Treasurer Secretary Past President Membership Secretary Awards & Program Recognition 1 chair, 1 co-chairs Includes Communications & Recognition & Awards Program Resource Committee 1 chair Search for Excellence 1 chair Includes Search for Excellence & 4-H & Youth Teaching & Educational Technologies 1 chair Scholarship & Professional Excellence 1 chair, 1 co-chair Includes Scholarship, Professional Excellence, & Public Relations Key: Board Member Committee 20

21 PACAA COUNCIL AND COMMITTEES PROFESSIONAL DEVELOPMENT COUNCIL The Professional Development Council will consist of four committees: Career Development, Agricultural Issues & Public Relations, Teaching & Educational Technologies, and the Professional Improvement Liaisons Committee. This Council will be led by one chair, who will report to the NACAA Professional Improvements Council and Extension Development Council. Committee chronological duties include, but are not limited to: COUNCIL CHAIR SERVE AS PA CONTACT TO THE NACAA BY COORDINATING AND PROVIDING STATE COMMITTEE CHAIRS TO THE NACAA PROFESSIONAL IMPROVEMENTS AND EXTENSION DEVELOPMENT COUNCILS. TERM WILL BE A THREE YEAR TERM, WITH THE OPTION OF SERVING A SECOND TERM. WILL SERVE ON THE PACAA BOARD OF DIRECTORS. OVERSEE THE PROFESSIONAL IMPROVEMENT LIAISONS COMMITTEE, ASSISTING WITH IDENTIFICATION OF LIAISONS AS NEED BE. OVERSEE THE GOALS AND ACTIONS OF THE CAREER DEVELOPMENT, AG. ISSUES & PUBLIC RELATIONS, AND TEACHING & EDUCATIONAL TECHNOLOGIES COMMITTEES. ASSIST WITH IDENTIFICATION OF CHAIRS AND CO-CHAIRS AS NEEDED. WORK WITH THE VICE-PRESIDENT AND DIRECTORS TO ESTABLISH PROFESSIONAL DEVELOPMENT OPPORTUNITIES FOR MEMBERSHIP. ENCOURAGE MEMBERSHIP TO APPLY FOR PROFESSIONAL IMPROVEMENT AND EXTENSION DEVELOPMENT PRESENTATIONS AT THE NACAA AM/PIC AS OUTLINED IN THE AWARDS EDITION OF THE COUNTY AGENT. ASSIST WITH THE DEVELOPMENT OF THE DEPARTMENT HEAD S BREAKFAST AT THE ANNUAL MEETING. ENSURE COMMITTEE CHAIRS PROVIDE ANNUAL REPORT TO THE PRESIDENT-ELECT THREE WEEKS PRIOR TO THE ANNUAL MEETING. AG ISSUES & PUBLIC RELATIONS COMMITTEE WILL BE LED BY A SINGLE CHAIR WHO WILL SERVE AS THE STATE COMMITTEE CHAIR TO THE NACAA AGRICULTURAL ISSUES AND PUBLIC RELATIONS COMMITTEE, ASSUMING THE RESPONSIBILITIES IDENTIFIED BY THE NACAA COMMITTEE HANDBOOK ( WORK WITH INDUSTRY AND OTHER AGENCIES TO DEVELOP LINES OF COMMUNICATION FOR THE SUPPORT AND CONTINUED PROGRESSION OF PENNSYLVANIA S AGRICULTURAL INDUSTRY. ASSIST THE PRESIDENT WITH THE DEVELOPMENT OF AGENDA AND MEMBER QUESTIONS FOR THE ANNUAL PACAA/PDA/PFB JOINT MEETING IN THE SPRING. o SOLICIT QUESTIONS FROM THE MEMBERSHIP. o REFINE AND PROVIDE TOPICS AND QUESTIONS TO THE PDA AND PFB REPRESENTATIVES. o CONTACT PDA AND PFB TO ARRANGE REPRESENTATION AT THE MEETING. IDENTIFY PACAA MARKETING TOOLS THAT MEMBERSHIP MAY NEED, AND PROVIDE THEM TO MEMBERS AT ANNUAL MEETING. PROVIDE CURRENT ISSUE TOPICS PERTINENT TO PACAA MEMBERS TO THE OFFICERS FOR INCLUSION INTO THE ANNUAL MEETING AND SPRING MEETING AGENDAS. PROVIDE ANNUAL REPORT TO THE PRESIDENT-ELECT THREE WEEKS PRIOR TO THE ANNUAL MEETING. CAREER DEVELOPMENT COMMITTEE CHAIRED BY THE MEMBERSHIP SECRETARY WITH 1 CO-CHAIR FROM THE COMMITTEE WHO WILL SERVE AS THE STATE COMMITTEE CHAIRS TO THE NACAA EARLY CAREER DEVELOPMENT COMMITTEE AND THE ADMINISTRATIVE SKILLS COMMITTEE, ASSUMING THE RESPONSIBILITIES IDENTIFIED BY THE NACAA COMMITTEE HANDBOOK ( IDENTIFY POTENTIAL NEW MEMBERS AND CONTACT THEM WITH THE BENEFITS OF JOINING PACAA. SHARE INFORMATION WITH CORRESPONDING REGION. 21

22 SOLICIT MEMBERSHIP FOR PROFESSIONAL IMPROVEMENT NEEDS AND PROVIDE THOSE OPPORTUNITIES AT STATEWIDE MEETINGS, OR REGIONAL MEETINGS IF REQUESTED. DEVELOP NEW PACAA MARKETING STRATEGIES AS NEEDED. ENCOURAGE MEMBER PARTICIPATION AT NACAA AM/PIC. ASSIST MEMBERSHIP SECRETARY WITH NOMINATIONS FOR ELECTED POSITIONS. PROVIDE ANNUAL REPORT TO THE PRESIDENT-ELECT THREE WEEKS PRIOR TO THE ANNUAL MEETING. PROFESSIONAL IMPROVEMENT LIAISONS COMMITTEE CHAIRED BY THE COUNCIL CHAIR. CONSISTS OF SIX LIAISONS SERVING A TWO YEAR TERM, WITH OPTION FOR A SECOND TERM, IN EACH OF THE FOLLOWING TOPIC AREAS: o AGRICULTURAL ECONOMICS & COMMUNITY DEVELOPMENT. o AGRONOMY & PEST MANAGEMENT. o ANIMAL SCIENCE. o HORTICULTURE & TURFGRASS. o NATURAL RESOURCES/AQUACULTURE. o SUSTAINABLE AGRICULTURE. EACH LIAISON WILL: o SERVE AS A REPRESENTATIVE OF THEIR TOPIC AREA TO RELATED NACAA PROFESSIONAL IMPROVEMENT COUNCIL COMMITTEE. o FULFILL THE STATE COMMITTEE CHAIR RESPONSIBILITIES AS OUTLINED IN THE NACAA COMMITTEE MEMBERS HANDBOOK ( o REPORT ANY NACAA PROFESSIONAL IMPROVEMENT COUNCIL COMMITTEE ACTIONS TO THE APPROPRIATE MEMBERS. o MAINTAIN A LIST OF MEMBERS INTERESTED IN THOSE TOPIC AREAS, UPDATED ANNUALLY. o ASSIST THE COUNCIL CHAIR AND OFFICERS WITH THE CONTACT AND ESTABLISHMENT OF THE DEPARTMENT HEAD BREAKFAST. COMMITTEE WILL PROVIDE ANNUAL REPORT TO THE PRESIDENT-ELECT THREE WEEKS PRIOR TO THE ANNUAL MEETING. TEACHING & EDUCATIONAL TECHNOLOGIES COMMITTEE WILL BE LED BY A SINGLE CHAIR WHO WILL SERVE AS THE STATE COMMITTEE CHAIR TO THE NACAA TEACHING & EDUCATIONAL TECHNOLOGIES COMMITTEE, ASSUMING THE RESPONSIBILITIES IDENTIFIED BY THE NACAA COMMITTEE HANDBOOK ( SERVE AS THE WORKING COMMITTEE FOR PACAA ELECTRONIC COMMUNICATIONS (APPENDIX F): o WORK WITH MEMBERSHIP SECRETARY TO MAINTAIN CURRENT MEMBERSHIP DATABASE/ LISTS. o KEEP WEBSITE UPDATED, REVISING AS NEEDED. o MONITOR THE PACAA SHAREPOINT SITE, UPDATING AND ORGANIZING AS NEEDED. o MONITOR/MAINTAIN THE PACAA WEBSITE EVENTS. PROVIDE REPORT (GOOGLE ANALYTICS) ON WEBSITE/SHAREPOINT USAGE TO THE PRESIDENT ELECT THREE WEEKS PRIOR TO THE ANNUAL MEETING FOR INCLUSION IN THE ANNUAL REPORT. IDENTIFY TECHNOLOGICAL SKILL NEEDS OF THE MEMBERSHIP AND PROVIDE TRAINING OPPORTUNITIES AT THE ANNUAL MEETING, SPRING MEETING, REGIONAL MEETINGS, OR SEPARATE MEETINGS AS NEEDED EXPOSE MEMBERSHIP TO THE LATEST TECHNOLOGICAL ADVANCEMENTS RELEVANT TO PROGRAMMING EFFORTS. PROGRAM RECOGNITION COUNCIL The Program Recognition council will have a council chair and committee chairs: Awards and Program Recognition Committee, Program Resource Committee, Scholarship & Professional Excellence Committee, and Search For Excellence Committee. Committee duties include but are not limited to: 22