Meeting of the Village of Buffalo Grove Board of Trustees

Transcription

1 Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting May 6, 2013 at 7:30 PM Fifty Raupp Blvd Buffalo Grove, IL Phone: Call to Order Cub Scout Pack 36 Will Lead the Village in the Pledge of Allegiance. A. Cub Scout Pack 36 Will Lead the Village in the Pledge of Allegiance. [GO TO] Roll Call Approval of Minutes A. Minutes of the April 15, 2013 Village Board Meeting [GO TO] B. Minutes of the April 22, 2013 Special Village Board Meeting [GO TO] C. Minutes of the April 29, 2013 Committee of the Whole Meeting [GO TO] Approval of Warrant A. Presentation and Reading of Warrant #1211 [GO TO] Village President's Report A. Proclamation: Village Clerk's Week (Clerk Sirabian) [GO TO] B. Proclamation: Building Safety Month - May 2013 [GO TO] Village Manager's Report A. Electric Aggregation Program [GO TO] Special Business A. Resolution No : Affirming Canvass of Vote Returns (Clerk Sirabian) [GO TO] B. Ceremonial Swearing In of Elected Officials-Village Trustees (3) [GO TO] C. Public Hearing: Max Training Center, 355 Hastings Drive, special use for a recreational facility in the Industrial District (Trustee Stein) [GO TO] D. Public Hearing: K1 Speed, Inc., 301 Hastings Drive, special use for a recreation facility in the Industrial Districts (Trustee Terson) [GO TO] Reports from the Trustees A. National Bike to Work Week (Trustee Trilling) [GO TO] Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other items of business on the Regular Agenda under New Business. Consent Agenda: Ordinances and Resolutions A. Ordinance No : An Ordinance Amending Chapter 5.20 Liquor Controls, Class A (President Braiman) SUMMARY: A Class A license is withdrawn since Chicago Indoor Racing no longer operates at 301 Hastings Lane. A Class A liquor license is reserved for K1 Speed, Inc., A Delaware corporation, for 301 Hastings Lane. [GO TO] B. Ordinance No : An Ordinance Amending Title 6, Animals, of the Village of Buffalo Grove Municipal Code (Trustee Berman) SUMMARY: Staff recommends approval of the Ordinance amending certain sections of Title 6 - Animals in order to clarify certain definitions and limitations within the ordinance concerning dangerous or potentially dangerous animals and restrictions on keeping fowl. [GO TO]

2 C. Ordinance No : An Ordinance Granting Variations to the Buffalo Grove Sign Code for First American Bank, 1 Bank Lane (Trustee Ottenheimer) SUMMARY: The Zoning Board of Appeals, by a vote of 6 to 0, recommends to the Village Board to grant the request made by First American Bank, 1 Bank Lane, for variations to the Buffalo Grove Sign Code for an LED Digital Display ground sign. [GO TO] D. Resolution No : A Resolution for Extensions of Credit at PNC Bank, N.A. for Purchasing Card Program (Trustee Berman) SUMMARY: This resolution will allow staff to move the administration of its Purchasing Card Program to PNC Bank. The administration of the program will be consistent with the Purchasing Card Program Policy adopted by the Village Board on October 1, [GO TO] Consent Agenda: Unfinished Business Consent Agenda: New Business Ordinances and Resolutions A. Ordinance No : Max Training Center (Trustee Ottenheimer) [GO TO] B. Ordinance No : K1 Speed, 301 Hastings Drive, special use for a recreation facility in the Industrial District (Trustee Terson) [GO TO] C. Ordinance No : Administrative Subdivision (Trustee Ottenheimer) [GO TO] D. Resolution No : A Resolution Approving an Agreement for Construction Engineering Services for the 2013 Street Reconstruction Project and for Construction Engineering Services for the addition of Armstrong Drive to the 2013 Street Resurfacing Project. (Trustee Stein) [GO TO] Unfinished Business A. Award of Bid: 2013 Street Reconstruction Project - Phase 2 (Trustee Stein) [GO TO] B. Authorization to Reject All Multi function Office Machine Proposals and Negotiate Vendors for a Copier Lease (Trustee Terson) [GO TO] New Business A. Authorization to Waive Bids and Award a Contract to Peter Baker and Sons (Trustee Ottenheimer) [GO TO] B. Plan Commission Referral: Brunswick's, 350 McHenry Rd, special use for a family entertainment center in the B-5 Town Center District (Trustee Sussman) [GO TO] Questions from the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and should be limited to concerns or comments regarding issues that are relevant to Village business. All members of the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that have been made by others. The Village Board may refer any matter of public comment to the Village Manager, Village staff or an appropriate agency for review. Executive Session Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at to allow the Village to make reasonable accommodations for those persons.

3 Village Board Meeting Agenda Item Monday, May 6, A Cub Scout Pack 36 Will Lead the Village in the Pledge of Allegiance. Trustee Liaison: Budget Impact: None Type of Item: Department: Requested By: Entered By: Posting of Colors Office of Village Manager Leisa M Niemotka Leisa M Niemotka Additional Documentation: None Overview Cub Scout Pack #36 to lead the Village in the Pledge of Allegiance.

4 Minutes of the April 15, 2013 Village Board Meeting 4-A Overview Approval is recommended. Attachments M pdf Trustee Liaison Clerk Sirabian Staff Contact Carol A Lieber, Finance & GS Monday, May 6, 2013 Approval of Minutes - Item : 4-A

5 /15/2013 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, APRIL 15, 2013 CALL TO ORDER President Braiman called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Braiman; Trustees Berman, Trilling, Sussman, Terson, Stein and Ottenheimer. Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Jennifer Maltas, Deputy Village Manager; Leisa Niemotka, Assistant to the Village Manager; Scott Anderson, Director of Finance; Art Malinowski, Director of Human Resources; Robert Giddens, IT Director; Darren Monico, Village Engineer; Rick Kuhl, Interim Public Works Director; Brian Sheehan, Deputy Building Commissioner Operations; Carol Berman, Deputy Building Commissioner Administration; Brett Robinson, Purchasing Manager; Fire Chief Vavra; and Deputy Police Chief Husak. APPROVAL OF MINUTES Moved by Stein, seconded by Berman, to approve the minutes of the April 1, 2013 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 6 Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 None Motion declared carried. WARRANT #1210 Mr. Anderson read Warrant #1210. Moved by Sussman, seconded by Terson, to approve Warrant #1210 in the amount of $1,343,784.70, authorizing payment of bills listed. Upon roll call, Trustees voted as follows: AYES: 6 Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 None Motion declared carried. VILLAGE PRESIDENT S REPORT President Braiman extended condolences to the City of Boston in light of the tragedy that took place there today. President Braiman took the opportunity to formally thank Trustee Berman for his service to the community as a member of the Citizen s Advisory Board for Metra. VILLAGE MANAGER S REPORT Mr. Bragg noted the submittal and posting to the website and the e-library of the Monthly Management Report for March, 2013; there were no questions on the report. Mr. Bragg reported that Buffalo Grove has been granted its 25 th consecutive Tree City U.S.A. award from the Arbor Day Foundation.

6 /15/2013 Mr. Bragg presented an update on the southbound bridge deck structure replacement on Arlington Heights Road, which is scheduled to re-open in August, This information has been included in the Village E-News broadcast. Sergeant Rodriguez made a presentation on Buffalo Grove Police Department traffic enforcement and the No Texting Campaign. A contest was held for a No Texting While Driving campaign open to high school students. The winner from Buffalo Grove High School was congratulated and presented with a gift card for his slogan: Once you text crash is next! This slogan will be used in all Buffalo Grove anti-texting while driving campaigns. Sergeant Rodriguez provided a brief synopsis of the Department s efforts in the area of traffic enforcement and education in the Village s high crash locations. The outcomes are linked to the Department s strategic goals of providing high-quality patrol, investigation and records management services to residents and businesses. Sergeant Rodriguez also reviewed the five high-crash locations in the Village in Mr. Anderson and Mr. Giddens provided a demonstration of the Village s new E-Suite Services. The Village is now positioned to accept credit card payments via the Village of Buffalo Grove web site. Mr. Anderson and Mr. Giddens then answered questions from the Board. President Braiman recognized the Stevenson High School Boys Basketball Team for their accomplishment in placing 2 nd in the IHSA State Finals. As President Braiman presented Commendations to each member of the squad and their coaches, they were congratulated by the audience and the Board. CONSENT AGENDA President Braiman explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Ordinance # Director of Emergency Management Motion to pass Ordinance # , amendment to Section of the Municipal Code designating Director of Emergency Management. Ordinance # GoldMax Motion to pass Ordinance # , granting variations to the Buffalo Grove Sign Code for GoldMax, 1200 W. Dundee Road. Resolution # Electric Aggregation Motion to pass Resolution # , approving an Amendment to the Intergovernmental Agreement between and among the Village of Arlington Heights, Village of Buffalo Grove, Village of Lincolnshire, Village of Long Grove, Village of Palatine, Village of Vernon Hills and Village of Wheeling concerning Electric Aggregation. Motion to approve Proclamation concerning Annual Senior Celebration Day. Motion to approve Proclamation congratulating Arlene Mulder. Motion to approve Proclamation recognizing May as National Bike Month. Proclamation Senior Celebration Day Proclamation Arlene Mulder Proclamation National Bike Month

7 /15/2013 Moved by Terson, seconded by Ottenheimer, to approve the Consent Agenda. Upon roll call, Trustees voted as follows on the Consent Agenda: AYES: 6 Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 None Motion declared carried SIDEWALK PROJECT Moved by Stein, seconded by Berman, to award bid for the 2013 Sidewalk Project to Suburban Concrete Inc., in an amount not to exceed $102,954.21, in accordance with information supplied in Board packets. Mr. Bragg stated that this project is planned and included within the 2013 budget. Upon roll call, Trustees voted as follows on the motion: AYES: 6 Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 None Motion declared carried BIKE PATH AND PARKING LOT IMPROVEMENTS Moved by Stein, seconded by Terson, to award bid for the 2013 Bike Path and Parking Lot Improvements Project to Schroeder Asphalt Services, Inc., in an amount not to exceed $91,641.65, in accordance with information supplied in Board packets. Mr. Bragg stated that this project is planned and included within the 2013 budget. Upon roll call, Trustees voted as follows on the motion: AYES: 6 Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Braiman reviewed the parameters to be followed by speakers, and asked if there were any questions from the audience on items not on tonight s agenda. Robert Sherman, 778 Stonebridge, commented that the Buffalo Grove Post Office has reduced the number of window clerks resulting in long lines and wait times. Mr. Sherman asked that the Village Manager request the Buffalo Grove Postmaster to come to a Village Board Meeting to address this issue. EXECUTIVE SESSION Moved by Sussman, seconded by Ottenheimer, to move to Executive Session for the purpose of discussing Collective Bargaining, Section 2 (c)(2) of the Illinois Open Meetings Act, Personnel, Section 2 (c)(1) of the Illinois Open Meetings Act, and Approval of Executive Meeting Minutes, Section 2 (c)(21) of the Illinois Open Meetings Act. Upon roll call, Trustees voted as follows: AYES: 6 Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 None Motion declared carried.

8 /15/2013 The Board moved to Executive Session from until 8:05 P.M. until 9:15 P.M. ADJOURNMENT Moved by Sussman, seconded by Stein, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 9:17 P.M. Janet M. Sirabian, Village Clerk APPROVED BY ME THIS 6th DAY OF May, 2013 Village President

9 Minutes of the April 22, 2013 Special Village Board Meeting 4-B Overview Approval is recommended. Attachments M pdf Trustee Liaison Clerk Sirabian Staff Contact Carol A Lieber, Monday, May 6, 2013 Approval of Minutes - Item : 4-B

10 /22/2013 MINUTES OF THE SPECIAL MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES, VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS HELD IN THE VILLAGE HALL, 50 RAUPP BOULEVARD, ON MONDAY, APRIL 22, 2013 President Braiman called the meeting to order at 5:32 P.M. CALL TO ORDER ROLL CALL Roll call indicated the following present: Jeffrey Braiman, Village President; Jeffrey Berman, Steve Trilling, Beverly Sussman, Michael Terson, Andrew Stein, and Lester Ottenheimer, Village Trustees; Dane Bragg, Village Manager; Jennifer Maltas, Deputy Village Manager; William Raysa, Village Attorney; and Janet Sirabian, Village Clerk. EXECUTIVE SESSION Moved by Sussman, seconded by Ottenheimer, to move to Executive Session for the purpose of discussing Personnel, Section 2 (c)(1) of the Illinois Open Meetings Act. Upon roll call, Trustees voted as follows: AYES: 6 Berman, Trilling, Sussman, Terson, Stein, Ottenheimer NAYS: 0 None Motion declared carried. The Board moved to Executive Session from until 5:35 P.M. until 6:45 P.M. ADJOURNMENT Moved by Sussman, seconded by Stein, to adjourn the meeting. Upon voice vote, the motion was unanimously declared carried. The meeting was adjourned at 6:47 P.M. Janet Sirabian, Village Clerk APPROVED BY ME THIS 6th DAY OF May, 2013 Village President

11 Minutes of the April 29, 2013 Committee of the Whole Meeting 4-C Overview Approval is recommended. Attachments M COTW.pdf Trustee Liaison Clerk Sirabian Staff Contact Carol A Lieber, Monday, May 6, 2013 Approval of Minutes - Item : 4-C

12 MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE OF BUFFALO GROVE HELD IN THE EOC CONFERENCE ROOM, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS ON MONDAY, APRIL 29, 2013 President Braiman called the meeting to order at 6:37 P.M. CALL TO ORDER Roll call indicated the following present: Jeffrey Braiman, Village President; Steve Trilling, Beverly Sussman, Mike Terson, Andy Stein and Les Ottenheimer, Village Trustees. Trustees Berman arrived at 6:42 P.M. Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Jennifer Maltas, Deputy Village Manager; Scott Anderson, Director of Finance; Katie Skibbe, Assistant Director of Finance; Art Malinowski, HR Director; Robert Giddens, IT Director; Mike Skibbe, Civil Engineer; Carol Berman, Deputy Building Commissioner-Administration; Brian Sheehan, Deputy Building Commissioner-Operations; Interim Police Chief Husak; Fire Chief Vavra; Deputy Fire Marshal Michehl; and Geoff Tollefson, Golf Professional. The Committee of the Whole Meeting consisted of staff reports and Board discussion on the following issues BUILDING CODES Mr. Sheehan provided a general overview of some of the substantial changes to the Codes. Staff is recommending the adoption of the 2012 series of International Code Council (ICC) model building codes. The purpose of these codes is to establish the minimum requirements to safeguard the public safety, health and general welfare hazards to the built environment. These codes represent the model minimum standards for building construction throughout the United States as well as internationally. There was lengthy discussion with regard to the possibility of requiring sprinkler systems in all new construction, single-family homes. CORE SERVICES Ms. Maltas reviewed the process in evaluating Core Services, details of which are contained in her memo to Mr. Bragg and the Village Board of April 25, As a part of the Village Board approved strategic plan, staff was tasked with evaluating all of the Village s services and prioritizing the services based on the core function of local government. The goal is for all to understand the services that we provide and how those services relate to the mission of the Village. This will review the philosophy used and how staff will use the document to begin development of the budget for LAKE COUNTY SEWER IRRIGATION METER PROGRAM Mr. Anderson reviewed his memo to Mr. Bragg of April 24, 2013 and staff recommendation that Title 13 of the Buffalo Grove Municipal Code be amended to allow for the installation of irrigation meters. VILLAGE HALL HOURS OF OPERATION Mr. Anderson reviewed his memo to Mr. Bragg of April 19, 2013 and staff recommendation that Village Hall hours be reduced by one hour on Monday evenings to close at 6:30 P.M. The proposal reflects actual customer service patterns documented over the last quarter. Trustee Stein left at 8:10 P.M. VILLAGE OF BUFFALO GROVE FACEBOOK PAGE Ms. Niemotka reviewed her memo to Mr. Bragg and the Village Board of April 26, 2013 and the recommendation of staff to use Facebook as a means to drive traffic to the Village website, as well as to provide updates on special events, meetings, and other general community information. ADJOURNMENT

13 Moved by Sussman, seconded by Ottenheimer, to adjourn the meeting. Upon roll call, Trustees voted as follows: AYES: 5 Berman, Trilling, Sussman, Terson, Ottenheimer NAYS: 0 None ABSENT: 1 Stein Motion declared carried. The meeting was adjourned at 8:35 P.M. APPROVED BY ME THIS 6th DAY OF May, 2013 Janet M. Sirabian, Village Clerk Village President

14 Presentation and Reading of Warrant # A Overview Approval is recommended. Attachments Trustee Liaison Staff Contact Scott D Anderson, Finance & GS Monday, May 6, 2013 Approval of Warrant - Item : 5-A

15 VILLAGE OF BUFFALO GROVE WARRANT # May-13 General Fund: 497, Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: Motor Fuel Tax Fund: 56, School & Park Donations 133, Capital Projects-Facilities: 38, Capital Projects-Streets: 243, Health Insurance Fund: 0.00 Facilities Development Debt Service Fund: 0.00 Police Pension Fund: 0.00 Fire Pension Fund: 0.00 Retiree Health Savings (RHS): 0.00 Water Fund: 859, Buffalo Grove Golf Fund: 10, Arboretum Golf Fund: 29, Refuse Service Fund: 3, PAYROLL PERIOD ENDING 4/21/ , , TOTAL WARRANT #1211 2,732, APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President

16 See appendix: Appendix001 - W#1211.pdf

17 Proclamation: Village Clerk's Week 6-A Overview Communities throughout the world are celebrating May 5-11, 2013 as Municipal Clerks Week. We recognize the accomplishments of our Village of Buffalo Clerk, Janet M. Sirabian. Attachments mun clk wk.pdf Trustee Liaison Clerk Sirabian Staff Contact Dane C Bragg, Finance & GS Monday, May 6, 2013 Village President's Report - Item : 6-A

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19 Proclamation: Building Safety Month - May B Overview Building Safety Month showcases historic milestones, current technologies and future innovations in building and fire codes as well as construction and safety technologies. This year the theme of Building Safety Month is "Code Officials Keep You Safe." Staff recommends approval of this proclamation. Attachments Trustee Liaison Staff Contact Carol C Berman, Monday, May 6, 2013 Village President's Report - Item : 6-B

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21 Electric Aggregation Program 7-A Overview The Northwest Suburban Electric Consortium recently completed its pricing for electric service through the Electric Aggregation Program. Beginning with the June 2013 billing cycle, the default rate for 100 percent renewable energy will be $ per kwh. Residents will also have the option to "opt-out" of the renewable energy offering and select a traditional energy supply at a rate of $ per kwh. The 100% renewable energy rate will cost an average homeowner approximately $7.00 annually. These offerings are provided by Integrys Energy Services and require no action by residents who are currently enrolled in the Electric Aggregation Program. The published price for traditional energy represents a 8.2% percent savings over ComEd's published price to compare. By Mid-May, Integrys Energy Services will send letters to all residential and small commercial account holders in the community to inform them of the pricing and renewable energy offers. Residents that do not wish to participate may opt-out of the program at no fee or charge by sending in a postage paid post card, calling a toll-free number, or disenrolling online. Residents who do nothing will be automatically enrolled in the program under the 100% renewable supply offer. Residents not interested in the 100% renewable energy option for their residential or small business accounts simply need to call Integrys Energy Solutions and inform them of their choice and Integrys will revert their account to the Standard Supply Offer. While the published aggregation rate is lower than the default ComEd rate, the Village recommends to all community members to carefully weigh their options before selecting an energy provider. Community members are also cautioned to carefully consider any offer before signing up for electric service through an alternate provider - be sure to review fixed versus variable pricing, cancellation fees and other base or service charges that may apply. For additional information about Integrys Energy Services, to opt-in to the aggregation program or to switch from renewable to traditional electricity, please contact Integrys at Attachments Trustee Liaison Staff Contact Dane C Bragg, Office of Village Manager Monday, May 6, 2013 Village Manager's Report - Item : 7-A

22 Resolution No : Affirming Canvass of Vote Returns 8-A Recommendation of Action Staff recommends approval. Overview A canvass of votes was conducted on April 30, 2013 affirming the results of the April 9, 2013 election. Results for each candidate, by county are attached to the Resolution. Attachments 2013 Canvass Exhibit Cook.pdf 2013 Canvass Exhibit.pdf Canvass of Votes.pdf Trustee Liaison Clerk Sirabian Staff Contact Janet Sirabian, Monday, May 6, 2013 Special Business - Item : 8-A

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29 RESOLUTION NO A RESOLUTION AFFIRMING CANVASS OF VOTE RETURNS WHEREAS, on Tuesday, April 9, 2013, an election was held in the Village of Buffalo Grove, Cook and Lake Counties, Illinois, to elect three (3) Village Trustees for four (4) year terms each; and WHEREAS, there had been compliance with all applicable statutory provisions governing said election including, but not by way of limitations, notices, ballots, affidavits, judges of election, polling places and conduct of elections; and WHEREAS, the appointed judges were qualified, duly sworn, and conducted the election pursuant to statute; and WHEREAS, the judges delivered the election returns to the County Clerks of Cook and Lake Counties who kept them in safe keeping until they delivered same to the corporate authorities; and WHEREAS, the Canvassing Board duly canvassed said returns. NOW, THEREFORE, BE IT RESOLVED, by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois that: Section 1. Upon a canvass of the returns of the aforesaid election results, attached Exhibit A to this Resolution, it is hereby affirmed that the election resulted in the following persons elected to office in the Village of Buffalo Grove. VILLAGE TRUSTEE Lester Ottenheimer 1350 Andrew H. Stein 1321 Beverly Sussman 1435 Section 2. Lester Ottenheimer, Andrew Stein and Beverly Sussman are duly elected to the Office of Village Trustee for a term of four (4) years each. AYES: NAYS: ABSENT: PASSSED:, 2013 APPROVED:, 2013 ATTEST: Village President Village Clerk

30 Ceremonial Swearing In of Elected Officials-Village Trustees (3) 8-B Overview Three Village Trustees will be sworn in to serve four year terms that will expire April, The Honorable Charles D. Johnson from the 19th Judicial Circuit Court of Lake County will swear in Trustees Lester A. Ottenheimer III, Andrew Stein and Beverly Sussman. Attachments Trustee Liaison Staff Contact Carol A Lieber, Office of Village Manager Monday, May 6, 2013 Special Business - Item : 8-B

31 Public Hearing: Max Training Center, 355 Hastings Drive, special use for a recreational facility in the Industrial District 8-C Recommendation of Action Staff recommends approval. Overview Max Training Center is requesting a special use for a recreational facility in the Industrial District. This ordinance would replace Ordinance No which granted a special use to Multisport Athletics, LLC. The operator of Max Training was involved in the ownership of MultiSport Athletics and no substantive changes are proposed. Attachments Trustee Liaison Trustee Stein Staff Contact Brian P Sheehan, Monday, May 6, 2013 Special Business - Item : 8-C

32 TO BE PUBLISHED Friday, April 19, 2013 MAX TRAINING CENTER, 355 HASTINGS DRIVE VILLAGE OF BUFFALO GROVE Fifty Raupp Blvd Buffalo Grove, IL Phone NOTICE OF PUBLIC HEARING PUBLIC NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the Village President and Board of Trustees of the Village of Buffalo Grove on Monday, May 6, 2013 at 7:30 P.M. in the Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, IL concerning the following matter: SUBJECT: Petition to the Village of Buffalo Grove for approval of a special use for a recreation facility in the Industrial District. The petitioner proposes to operate an indoor facility for sports training, including volleyball and basketball. PETITIONER: Peter Miramonti 355 Hastings Drive Buffalo Grove, IL SUBJECT PROPERTY LEGAL DESCRIPTION: Lot 2 of the Missner Hastings Subdivision, being a subdivision of part of the north ½ of the southwest ¼ of Section 34, Township 43 North, Range 11 East of the Third Principal Meridian, in the Village of Buffalo Grove, in Lake County, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION: 355 Hastings Drive, Buffalo Grove, IL Documents submitted by the petitioner for the public hearing concerning this petition are on file with the Village Clerk and the Division of Planning Services, 50 Raupp Boulevard, and may be examined by any interested persons. Anyone with questions concerning the hearing may call Robert Pfeil, Village Planner, All persons present at the public hearing will be given the opportunity to be heard. Dated this 16 th day of April, 2013 Janet M. Sirabian, Village Clerk Village of Buffalo Grove

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34 Public Hearing: K1 Speed, Inc., 301 Hastings Drive, special use for a recreation facility in the Industrial Districts 8-D Overview Dave Danglard, K1 Speed Inc., proposes to operate an indoor electric kart facility in the building previously occupied by Chicago Indoor Racing. Mr. Danglard indicates that the new operation will be essentially the same as the Chicago Indoor Racing facility, except that K1 Speed will use electric karts rather than gas powered. The attached draft ordinance would replace Ordinance approved for Chicago Indoor Racing. K1 Speed s plans for the property include exterior building modifications and new signage. Review of the appearance and sign package will be conducted separately from the special use approval. Attachments Trustee Liaison Trustee Terson Staff Contact Robert E Pfeil, Planning Monday, May 6, 2013 Special Business - Item : 8-D

35 TO BE PUBLISHED Friday, April 19, 2013 K1 SPEED, 301 HASTINGS DRIVE VILLAGE OF BUFFALO GROVE Fifty Raupp Blvd Buffalo Grove, IL Phone NOTICE OF PUBLIC HEARING PUBLIC NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the Village President and Board of Trustees of the Village of Buffalo Grove on Monday, May 6, 2013 at 7:30 P.M. in the Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, IL concerning the following matter: SUBJECT: Petition to the Village of Buffalo Grove for approval of a special use for a recreation facility in the Industrial District. The petitioner proposes to operate an indoor facility for electric kart racing and accessory food and beverage service and amusement activities. PETITIONER: David Danglard K1 Speed, Inc Von Karman Ave Irvine, CA SUBJECT PROPERTY LEGAL DESCRIPTION: Lot 4 in Chevy Chase Business Park West Resubdivision, being a part of Columbian Gardens Unit No. 4, in part of the southeast ¼ and the east ½ of the southwest ¼ of Section 34, Township 43 North, Range 11, East of the Third Principal Meridian, according to the plat of said Chevy Chase Business Park West Resubdivision, recorded April 13, 1989 as Document No in Lake County, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION: 301 Hastings Drive, Buffalo Grove, IL Documents submitted by the petitioner for the public hearing concerning this petition are on file with the Village Clerk and the Division of Planning Services, 50 Raupp Boulevard, and may be examined by any interested persons. Anyone with questions concerning the hearing may call Robert Pfeil, Village Planner, All persons present at the public hearing will be given the opportunity to be heard. Dated this 16 th day of April, 2013 Janet M. Sirabian, Village Clerk Village of Buffalo Grove

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37 National Bike to Work Week 9-A Overview May is National Bike Month. During the week of May 13-17, the Village of Buffalo Grove will observe Bike to Work Week, with Bike to Work Day designated on Friday, May 17. Residents and employees alike are encouraged to bike to their favorite destinations and/or place of work in observance of Bike to Work Week. For further information on National Bike Month, visit the League of American Bicyclists web site at Attachments Trustee Liaison Trustee Trilling Staff Contact Robert E Pfeil, Monday, May 6, 2013 Reports from the Trustees - Item : 9-A

38 Ordinance No : An Ordinance Amending Chapter 5.20 Liquor Controls, Class A 10-A Recommendation of Action Staff recommends approval. Overview A Class A license is cancelled for Chicago Indoor Racing, LLC., they are no longer located at 301 Hastings Lane. A Class A license is reserved for Kl Speed, Inc. who will be moving into the 301 Hastings Lane address. Attachments Class A License.pdf Trustee Liaison President Braiman Monday, May 6, 2013 Staff Contact Carol A Lieber, Consent Agenda: Ordinances and Resolutions - Item : 10-A

39 4/17/2013 ORDINANCE NO AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS. as follows: Section 1. Subsection A. of Section of the Village of Buffalo Grove Municipal Code is hereby amended with deletions in strikethrough and additions in underline text so that Subsection A. of Section shall provide as follows: Licenses authorized. A. Class A. Licensee and d/b/a Address 1. Luma Limited. d/b/a Lou Malnati s 85 South Buffalo Grove Road 2. Select Restaurants, Inc. d/b/a Winberie s Restaurant 800 Lake-Cook Road and Bar 3. Rack Em Up Chicago, Inc. 312 McHenry Road 4. Zaa, Inc. d/b/a Little Italian 1175 McHenry Road 5. The Schwaben Center 301 Weiland Road 6. Mongolian BBQ Palace, Inc McHenry Road 7. Outback Steakhouse of Florida 720 Lake-Cook Road d/b/a Outback Steakhouse 8. Las Palmas Restaurant, Inc. 86 W. Dundee Road 9. JBM Hospitality, LLC d/b/a 48 Raupp Boulevard Village Bar & Grill 10. Midas Banquets, Inc. d/b/a Astoria Banquets 1375 W. Dundee Road 11. Progressive Management Services, LLC 401 Half Day Road 12. EsKape Entertainment Center LLC 350 McHenry Road 13. Cafe Madras, Inc. d/b/a India House 228 McHenry Road 14. Mt. Diamond Corp. d/b/a Kum Kang San Restaurant 1329 W. Dundee Rd. 15. Chicago Indoor Racing LLC 301 Hastings Lane 156. Chef Adam, Inc. d/b/a 301 Weiland Road The Grove Banquets and Catering

40 167. La Minita, Inc. d/b/a 220 N. Milwaukee Avenue Mi Mexico Mexican Restaurant 178. Prairie House Tavern LLC 2710 Main Street 189. Oishii Thai, Inc Weiland Road 19. K1 Speed, Inc. 301 Hastings Lane Section 2. A. The Class A liquor license for Chicago Indoor Racing LLC. at 301 Hastings Lane is hereby withdrawn since Chicago Indoor Racing LLC. no longer operates at said location, B. A Class A liquor license is reserved for K1 Speed, Inc., a Delaware corporation, for 301 Hastings Lane. This reservation is subject to the applicant completing Village requirements for said license on or before September 6, The Village Manager shall have the authority to extend the September 6, 2013 date for good cause shown. If not so extended, this reservation shall cease. C. This Section shall not be codified. Section 3. This Ordinance shall be in full force and in effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED:, 2013 APPROVED:, 2013 ATTEST: Village President Village Clerk

41 Ordinance No : An Ordinance Amending Title 6, Animals, of the Village of Buffalo Grove Municipal Code 10-B Recommendation of Action Staff recommends approval. Overview An ordinance amending certain sections of Title 6 - Animals in order to clarify certain definitions and owner responsibilities for animals "Found to be Dangerous" or "Potentially Dangerous." The amendment also adds fowl to the list of prohibited animals not allowed to be kept in the Village. Attachments Trustee Liaison Trustee Berman Monday, May 6, 2013 Staff Contact Brian P Sheehan, Building & Zoning Consent Agenda: Ordinances and Resolutions - Item : 10-B

42 ORDINANCE NO AN ORDINANCE AMENDING TITLE 6, ANIMALS, OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the provisions of the Constitution of the State of Illinois of NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS AND PURSUANT TO ITS HOME RULE AUTHORITY: SECTION 1: Sections D; E; ; and of the Village of Buffalo Grove Municipal Code are hereby amended to read as follows: D. "Found to be a dangerous animal" means: 1. A member of the Police Department has conducted an investigation and made a finding, in writing, that the animal is a dangerous animal as defined in this section and the owner of the animal having been notified in writing has not appealed the finding of the Police Department to the Hearing Board within five days of mailing of such notice; or 2. The owner of an animal found to be a dangerous animal by a member of the Police Department has appealed such finding to the Hearing Board within five days of mailing of such notice and the Hearing Board has sustained the finding of the Police Department; or 3. The Circuit Court has found the animal to be a dangerous animal as defined in this section and has entered an order based on that finding; or 4. The Circuit Court has found the dog to be a vicious dog as defined in the Illinois Animal Control Act and has entered an order based on that finding; and 5. Represents a significant threat to the health or safety of the public. If the owner of a Found to be Dangerous animal is in the process of appealing the finding of the Police Department and a decision has not yet been reached by the Animal Control Hearing Board, the owner of the animal shall follow the requirements of Section A; B; and C of this Chapter E. "Found to be a potentially dangerous animal" means: 1. A member of the Police Department has conducted an investigation and made a finding, in writing, that the animal is a potentially dangerous animal as defined in this 1

43 section and the owner of the animal having been notified in writing has not appealed the finding of the Police Department to the Hearing Board within five days of mailing of such notice; or 2. The owner of a dog found to be a potentially dangerous dog by a member of the Police Department has appealed such finding to the Hearing Board within five days of mailing of such notice and the Hearing Board has sustained the finding of the Police Department; or 3. The Circuit Court has found the animal to be a potentially dangerous animal as defined in this section and has entered an order based on that finding; and 4. May represent a significant threat to the health or safety of the public. If the owner of a Found to be Potentially Dangerous animal is in the process of appealing the finding of the Police Department and a decision has not yet been reached by the Animal Control Hearing Board, the owner of the animal shall follow the requirements of Section A; B; and C of this Chapter Limitation on number of animals. A. No person shall keep more than one pigeon, or more than four (in the aggregate) of the following: rabbits, guinea pigs, or gerbils in the Village, except in pet shops. B. No person shall keep or permit more than a total of four dogs and/or cats over the age of four months to be or remain in or about any detached single-family residence, rooming house, building or lot, or more than a total of two dogs and/or cats in any other type of residence within the Village except in pet shops. C. The limitations of this section shall not apply to the following animals if kept as pets: caged birds (except for pigeons or fowl) and fish Prohibited animals. It is unlawful to keep any animal found to be a dangerous animal, protection dog, guard dog (except by special permit), pigs, swine, sheep, cattle, horses, goats, fowl, hens, chickens, roosters or other similar animals, or any naturally wild animals, except birds or fish, within the Village Animals in public buildings and stores and on public property during festivals. A. It is unlawful for any dog, even though on a leash, to be in or enter any public building, food establishment, or any retail or wholesale establishment, except a retail store for the sale of animals, anywhere within the Village during the time that any of said places are open for use by the public. This section shall not apply to animal hospitals, veterinary offices, kennels, animal boarding facilities, or pet resort facilities. B. It is unlawful for any dog, even though on a leash, to be in or on any public property during festivals, or special events. This section shall not apply to dogs leading special needs persons or dogs used as part of a law enforcement program. 2

44 SECTION 2: This Ordinance shall be in full force and effect from and after its passage, approval and publication. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED:, APPROVED:, PUBLISHED:, APPROVED: Village President ATTEST: Village Clerk 3

45 Animals in public buildings and stores and on public property during festivals. A. It is unlawful for any dog, even though on a leash, to be in or enter any public building, food establishment, or any retail or wholesale establishment, except a retail store for the sale of animals, anywhere within the Village during the time that any of said places are open for use by the public. This section shall not apply to animal hospitals, veterinary offices, kennels, animal boarding facilities, or pet resort facilities. B. It is unlawful for any dog, even though on a leash, to be in or on any public property during festivals, or special events. This section shall not apply to dogs leading special needs persons or dogs used as part of a law enforcement program D. "Found to be a dangerous animal" means: 1. A member of the Police Department has conducted an investigation and made a finding, in writing, that the animal is a dangerous animal as defined in this section and the owner of the animal having been notified in writing has not appealed the finding of the Police Department to the Hearing Board within five days of mailing of such notice; or 2. The owner of an animal found to be a dangerous animal by a member of the Police Department has appealed such finding to the Hearing Board within five days of mailing of such notice and the Hearing Board has sustained the finding of the Police Department; or 3. The Circuit Court has found the animal to be a dangerous animal as defined in this section and has entered an order based on that finding; or 4. The Circuit Court has found the dog to be a vicious dog as defined in the Illinois Animal Control Act and has entered an order based on that finding; and 5. Represents a significant threat to the health or safety of the public. If the owner of a Found to be Dangerous animal is in the process of appealing the finding of the Police Department and a decision has not yet been reached by the Animal Control Hearing Board, the owner of the animal shall follow the requirements of Section A; B; and C of this Chapter E. "Found to be a potentially dangerous animal" means: 1. A member of the Police Department has conducted an investigation and made a finding, in writing, that the animal is a potentially dangerous animal as defined in this section and the owner of the animal having been notified in writing has not appealed the finding of the Police Department to the Hearing Board within five days of mailing of such notice; or 2. The owner of a dog found to be a potentially dangerous dog by a member of the Police Department has appealed such finding to the Hearing Board within five days of mailing of such notice and the Hearing Board has sustained the finding of the Police Department; or

46 3. The Circuit Court has found the animal to be a potentially dangerous animal as defined in this section and has entered an order based on that finding; and 4. May represent a significant threat to the health or safety of the public. If the owner of a Found to be Potentially Dangerous animal is in the process of appealing the finding of the Police Department and a decision has not yet been reached by the Animal Control Hearing Board, the owner of the animal shall follow the requirements of Section A; B; and C of this Chapter Limitation on number of animals. A. No person shall keep more than one pigeon, or more than four (in the aggregate) of the following: rabbits, guinea pigs, or gerbils, or fowl of any kind in the Village, except in pet shops. B. No person shall keep or permit more than a total of four dogs and/or cats over the age of four months to be or remain in or about any detached single-family residence, rooming house, building or lot, or more than a total of two dogs and/or cats in any other type of residence within the Village except in pet shops. C. The limitations of this section shall not apply to the following animals if kept as pets: caged birds (except for pigeons or fowl) and fish Prohibited animals. It is unlawful to keep any animal found to be a dangerous animal, protection dog, guard dog (except by special permit), pigs, swine, sheep, cattle, horses, goats, fowl, hens, chickens, roosters or other similar animals, or any naturally wild animals, except birds or fish, within the Village.

47 Ordinance No : An Ordinance Granting Variations to the Buffalo Grove Sign Code for First American Bank, 1 Bank Lane 10-C Recommendation of Action Staff recommends approval. Overview Request was made by Grate Signs, 4044 West McDonough, Joliet, Illinois on behalf of First American Bank, 1 Bank Lane, for variance of Sign Code, Section , pertaining to Business District; Section , pertaining to Ground Signs; and Section D, pertaining to Electronic Message Signs, for the purpose of allowing a ground sign, with an electronic message board integrated into it, that would be located within two hundred fifty (250) feet of an existing ground sign located on the same side of the street; to allow the ground sign to face a single family zoned district; and to allow the sign to be composed of a material other than a natural masonry finish. A public hearing was held on Tuesday, April 16, Mr. Daniel Olson, Grate Signs, testified at the public hearing and presented documentary evidence. The following objectors appeared at the hearing: Mr. Tim Groark, President of the Winchester Estates Homeowners Association, 54 Woodstone Court, Buffalo Grove, Illinois 60089; and Mr. Tom Wroblewski, 74 Woodstone Drive, Buffalo Grove, Illinois The Zoning Board of Appeals, by a vote of 6 to 0, recommends to the Village Board to grant the request made by Grate Signs, 4044 West McDonough, Joliet, Illinois on behalf of First American Bank, 1 Bank Lane, for variance of Sign Code, Section , pertaining to Business District; Section , pertaining to Ground Signs; and Section D, pertaining to Electronic Message Signs, for the purpose of allowing a ground sign, with an electronic message board integrated into it, that would be located within two hundred fifty (250) feet of an existing ground sign located on the same side of the street; to allow the ground sign to face a single family zoned district; and to allow the sign to be composed of a material other than a natural masonry finish subject to the following conditions: 1. The sign is to be installed pursuant to Exhibit "E" with a brick base to match the building; 2. Subject to the Appearance Review Team (ART) minutes dated April 2, 2013; 3. The sign shall be in substantially the same location as the existing ground sign subject to the Village Engineer's approval; 4. The hours of operation for the sign are limited to 6:00 a.m. to 11:00 p.m.; 5. The existing changeable copy LED window sign is to be removed and the variance voided; 6. The assertions in the letter dated March 18, 2013 and marked as Exhibit D2 will be strictly adhered to. These assertions are as follows: a. The lighting will remain constant with no moving, blinking, strobing, flashing, fluttering, graphics or other similar effects. b. The sign message will change no more frequently that once every 15 minutes. c. Community messages may be displayed at the request of the Village. d. The lights intensity, brightness and color will not change within a message or between messages, except when the lights dim automatically at dusk, or as required by the Village pursuant to the Ordinance requirements.

48 e. The signs brightness will be adjusted to minimize glare. 7. The Village may further limit the brightness on both side of the sign at the Village's sole discretion; and 8. Landscaping shall be maintained around the base of the sign. Pursuant to Sign Code, Section , Subsection B. Anticipated Future Board Actions None Attachments 1 Bank Ln Ord - LED Sign.pdf Mins & Findings, 1 Bank Ln.pdf Exhibits A & E.pdf Trustee Liaison Trustee Ottenheimer Monday, May 6, 2013 Staff Contact Brian P Sheehan, Building & Zoning Consent Agenda: Ordinances and Resolutions - Item : 10-C

49 4/30/2013 ORDINANCE NO GRANTING VARIATIONS FROM CERTAIN SECTIONS OF THE BUFFALO GROVE SIGN CODE First American Bank at 1 Bank Lane WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the real property ( Property ) hereinafter legally described is zoned in the B-2 Business District and is commonly known as 1 Bank Lane, Buffalo Grove, Illinois; and, WHEREAS, request was made by Grate Signs on behalf of First American Bank, 1 Bank Lane, for variance of the Village s Sign Code, Section , pertaining to Business Districts; Section , pertaining to Ground Signs; and Section D., pertaining to Electronic Message Signs, for the purpose of allowing a ground sign, with an electronic message board integrated into it, that would be located within two hundred fifty (250) feet of an existing ground sign located on the same side of the street; to allow the ground sign to face a single family zoned district; and to allow the sign to be composed of a material other than a natural masonry finish; and WHEREAS, the Zoning Board of Appeals held a public hearing at which it received testimony on the requested variations; and WHEREAS, the Zoning Board of Appeals made certain findings of fact, made a positive recommendation for the variations, and prepared minutes of the public hearing; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that the requested sign variations are in harmony with the general purpose and intent of the Sign Code (Title 14 of the Buffalo Grove Municipal Code), and that (1) the requirements of the Sign Code would cause undue and unnecessary hardship to the sign user due to the following unique or unusual conditions pertaining to the property: to better serve its customers, (2) the granting of the requested variances will not be materially detrimental to the property owners in the vicinity, (3) the unusual conditions applying to the specific property do not apply generally to other properties in the Village, and (4) the granting of the variances will 1

50 not be contrary to the general objectives of the Sign Code of moderating the size, number and obtrusive placement of signs and the reduction of clutter. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities and made a part hereof. Section 2. Variations are hereby granted to Sections , , and D. of the Village Sign Code (Title 14 of the Buffalo Grove Municipal Code) for the purpose of allowing a ground sign, with an electronic message board integrated into it, that would be located within two hundred fifty (250) feet of an existing ground sign located on the same side of the street; to allow the ground sign to face a single family zoned district; and to allow the sign to be composed of a material other than a natural masonry finish for the Property located at 1 Bank Lane which is legally defined as follows: That part of Lot 8 lying west of a line drawn from a point on the north line of said lot which is feet east of the north west corner thereof and running to a point on the south line of said lot which is feet east of the south west corner thereof, in Buffalo Grove Manor, a Subdivision of part of the south ½ of Section 33, Township 43 north, Range 11, east of the Third Principal Meridian, according to the Plat thereof recorded June 21, 1950 as Document , in Book 32 of Plats, Page 28, in Lake County, Illinois. Section 3. The variations are subject to the following conditions: 1. The sign is to be installed pursuant to Exhibit "E" with a brick base to match the building; 2. Subject to the Appearance Review Team (ART) minutes dated April 2, 2013; 3. The sign shall be in substantially the same location as the existing ground sign subject to the Village Engineer's approval; 4. The hours of operation for the sign are limited to 6:00 a.m. to 11:00 p.m.; 5. The existing changeable copy LED window sign is to be removed and the variance is hereby voided for said sign; 6. The assertions in the letter dated March 18, 2013 and marked as Exhibit D2 will be strictly adhered to. These assertions are as follows: a. The lighting will remain constant with no moving, blinking, strobing, flashing, fluttering, graphics or other similar effects. 2

51 b. The sign message will change no more frequently that once every 15 minutes. c. Community messages may be displayed at the request of the Village. d. The lights intensity, brightness and color will not change within a message or between messages, except when the lights dim automatically at dusk, or as required by the Village pursuant to the requirements of this Ordinance. e. The sign s brightness will be adjusted to minimize glare. 7. The Village may further limit the brightness on both sides of the sign at the Village's sole discretion; and 8. Landscaping shall be maintained around the base of the sign. Section 4. This Ordinance shall be in full force and effect from and after its passage, and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED:, APPROVED:, APPROVED: ATTEST: Village President Village Clerk Tressler\Park Ridge\#

52 1 BANK LANE, FIRST AMERICAN BANK SIGN CODE, SECTIONS ; AND D FOR THE PURPOSE OF ALLOWING A GROUND SIGN, WITH AN ELECTRONIC MESSAGE BOARD INTEGRATED INTO IT, THAT WOULD BE LOCATED WITHIN TWO HUNDRED FIFTY (250) FEET OF AN EXISTING GROUND SIGN LOCATED ON THE SAME SIDE OF THE STREET; TO ALLOW THE GROUND SIGN TO FACE A SINGLE FAMILY ZONED DISTRICT; AND TO ALLOW THE SIGN TO BE COMPOSED OF A MATERIAL OTHER THAN A NATURAL MASONRY FINISH Mr. Daniel Olson, Grate Signs, 4044 West McDonough, Joliet, Illinois 60431, was present and sworn in. The public hearing notice published in the Daily Herald on March 28, 2013 was read. Mr. Olson explained that they are requesting to replace the existing free standing sign that the bank currently maintains with a monument style sign. The existing sign is approximately eighteen (18) feet high and seventy (70) square feet in area. The new ground sign would be ten (10) feet high from grade and approximately fifty (50) square feet in area. The sign would be internally illuminated with routed aluminum faces and they are requesting a variation for the LED portion of the proposed sign. He advised that First American Bank does have ground signs with brick bases at some of their locations. The bank would be happy to use a brick base for the sign. He met with the Village Engineer concerning the location of the proposed sign. There is a public easement on the property and they will be locating the proposed sign in the same location as the existing sign. The hours of operation of the proposed sign would pursuant to the Ordinance, which is 6:00 a.m. to 11:00 p.m. The technology and the software for the LED portion of the sign would automatically dim the sign down at dusk. Ch. Entman read the Village Engineer s memorandum addressed to Brian Sheehan dated March 29, 2013 which states: The proposed sign location is in conflict with a watermain and storm sewer. Ch. Entman also read the addressed to Julie Kamka from Daniel Olson dated April 9, 2013 which states: The document that shows the location approved by Public Works is attached. The new sign will remain in the same location on existing base outside of the 20 utility easement. Mr. Sheehan asked for clarification from Mr. Olson regarding the proposed sign location. There is a fifteen (15) foot easement and Mr. Olson talks about a twenty (20) foot easement. Mr. Olson stated that he believes Mr. Kuenkler had told him it was a twenty (20) foot easement. Mr. Sheehan suggested any approval be subject to the approval of the Village Engineer. Ch. Entman also read the Appearance Review Team (ART) minutes dated April 2, 2013 into the record. Com. Shapiro stated that currently the bank has a window sign that is the same electronic messaging. He asked if the bank is planning to remove that sign. Mr. Olson advised that the way the bank has evolved with their marketing, approximately ten (10) years ago they put up light boxes inside the branches. Jennifer Lynch, Marketing Coordinator, would have to call the branch locations and the tellers would manually have to change the sign panels. The signs were on hoists and not easy to change. The bank is utilizing the LED technology in the same static way; no flashing, no scrolling, no millions of colors. White text on a black or dark blue background. When they can get approval for an LED ground sign, they take down the big free standing sign and put up a monument style ground sign that has the same function as the window sign. The sign in the window is two and a half (2 1/2) times the size of the proposed LED portion of the ground sign. Com. Shapiro asked about how frequently the messaging is changed on the LED sign. Mr. Olson stated that the sign will be static for fifteen (15) minutes at a time. This is the most unconventional use of an LED display. It fits their marketing perfectly. Any other business owner that would invest in these displays would use every capability of the software, which is flashing, moving, etc. ZONING BOARD OF APPEALS DRAFT MINUTES APRIL 16, 2013

53 This is an RGB full color message center and the bank puts nothing but white text on it. Com. Shapiro confirmed that the sign has the ability to do color. Mr. Olson replied yes. Com. Shapiro stated that if the bank changed their marketing in the future they could use color, images, etc. The technology is there. Mr. Olson stated that the only way to get white is to have RGB, red, green, blue. Any other business would be using all the functions capable with the technology and probably changing the messages on average every two (2) or three (3) seconds. Com. Shapiro stated that the Village does not allow that. He advised that the ZBA would stipulate the removal of the LED window sign. Com. Windecker stated that according to the testimony at the ART meeting the window sign will be removed and it currently changes every fifteen (15) minutes. Mr. Sheehan stated that based on Exhibit D2 the letter states that the sign changes every fifteen (15) minutes. Com. Windecker added that the sign would be located on the concrete casting for the gas station sign that was never completed prior to the bank. Com. Lesser asked to confirm that the proposed sign will be the only LED changeable copy sign that will be seen from the exterior of the premises. Mr. Olson stated that is correct. Com. Lesser asked the Petitioner, that while the technology exists within the sign to do flashing, graphics, images and multiple colors, what limitation will be placed upon this sign. Mr. Olson stated that the sign will be static, no flashing, white text only with either a black or dark blue background. Mr. Tim Groark, President of the Winchester Estates Homeowners Association, 54 Woodstone Court, Buffalo Grove, Illinois 60089, was present and sworn in. Mr. Groark stated that he is also attending the hearing on behalf of Mr. Michael Rubin, 30 Woodstone Court, Buffalo Grove, Illinois 60089, which is the closest unit to the proposed sign. Mr. Groark will need more information from the bank concerning the proposed sign. Initially he looked at the application submitted for the variation. The application requires a letter to be submitted stating the practical difficulties or particular hardships that are related to the variance request. He has not seen difficulties or hardship or anything in writing, but conclusions. The ART minutes reflect that the Petitioner needs the sign because it is cumbersome to change the sign in the window regularly. Also, there is a hardship to the bank because they are spending thousands of dollars on these signs. Normally you would not spend the money for this sign without the approval of the ZBA. He thanked Mr. Olson for providing the intended hours of operation of the proposed sign. He also stated that he does not have any information on the brightness of the proposed sign at night. He stated that at night the sign will appear to be brighter. If you look at the ART minutes, it is also stated that the bank would have the ability to override the software and dim the north face of the sign even more than is proposed. It is only the north face of the sign that would affect the neighboring residential units. He would like to know how much the sign could be dimmed and what the lumens will be. If they can limit the lumens on the north face of the sign even further, then why not program the sign that way. It would probably remove any objection the neighboring unit owners would have in that regard. There is another indication on the second page of the ART minutes that the residential units are protected by a landscaping buffer and trees. There is no landscape buffer. There are trees but the threes are bare about six (6) months of the year. So the trees would have no affect on the sign in the winter time when it is the darkest and when the sign might be the most annoying. At this point he is asking that the ZBA Table the request until he can get the information he is requesting because the sign would directly affect the homeowners. Mr. Tom Wroblewski, 74 Woodstone Drive, Buffalo Grove, Illinois 60089, was present and sworn in. Mr. Wroblewski stated that he also on the Board of Directors for Winchester Estates. Part of their objection ZONING BOARD OF APPEALS DRAFT MINUTES APRIL 16, 2013

54 is that they do not have enough factual information yet to determine whether or not the proposed sign will really be a nuisance to those families. The units located directly north of the bank all have their family room or living room at the rear of their units, which would be most affected. Not knowing the brightness of the sign, especially at night, is something that is bothering them. He does not believe that during the day time people will really care. He has been a customer of the bank for nineteen (19) years and it is a wonderful bank. From an appearance standpoint he likes the look of the sign. If they could just have a few questions answered he would be very happy. Mr. Olson stated that he has information on the lumens and the nits of the proposed sign. The information is very confusing. This LED display, in terms of size, if you consider the distance from the nearest residential unit of two hundred fifty (250) feet, the LED portion of this sign would be twenty (20) square feet. The TV screen in the Council Chambers is probably forty (40) square feet. The LED portion of the sign will be three (3) feet by six (6) foot four (4) inches. From two hundred fifty (250) feet with only the text lit, the sign will not be a bright beacon in the night. When he was driving in this evening, in comparing this sign to signs that are bright, the Outback Steakhouse and Winberies on Lake Cook Road are exposed neon, very bright. LED s are bright, but white LED is not as bright as red or orange. He can provide the lumen outputs. He could meet with the association members and talk about it but he does not know what he would say. If you look at the size of the LED sign, it is miniscule compared to a lot of overall digital displays. There is also the static use of the sign; no flashing, no scrolling, no different things, no running videos, or all the things you could do with the sign. The bank choses not to, it is not their approach. The technology does dim the sign down at night. The manufacturers do not want to the LED s brighter than they have to be to perform at a reasonable level. The reason is that they do not last as long. So when a sign is powered at a higher level to get more nits the sign does not last as long. With ambient light hitting the sign during the day you have to have the sign powered more. But at night, the sign automatically dims down. On a scale of one (1) to ten (10) the signs start out at eight (8) during the day and goes down to four (4) at night. Even he does not understand the technical language of nits and lumen output. Ch. Entman asked Mr. Groark and Mr. Wroblewski if there is anything other than what Mr. Olson described that they would still like to know. Mr. Groark stated that he would still like additional information. He asked where Mr. Olson came up with the two hundred fifty (250) foot distance to the residential properties. Mr. Olson stated that he used Google Earth. It may not be exact but he believes it is fairly accurate. Mr. Groark stated to Mr. Olson that based on the April 2, 2013 ART minutes, Mr. Olson was advised by Mr. Sheehan to be prepared to testify as to the brightness of the proposed sign. He has not heard that. Ch. Entman stated that the Petitioner has stated in the materials submitted with the application that they have met certain criteria. Whether competitive advantage is one of the criteria the ZBA would consider, it can be. But there are other aspects that he has seen in the materials submitted regarding cost and efficiency. He also noted that the bank is taking down the existing ground sign, which by the Village s standards is way too tall, and they are reducing the sign to an extremely reasonable height. That is all he has ever tried to accomplish on the ZBA. To get rid of a big sign for a small sign is good. To get rid of the signage in the window that they have had is good. Those are two (2) things he is looking at in a positive fashion. Mr. Groark stated that the bank is telling the ZBA that they have these signs in various locations and they have spent hundreds of thousands of dollars on them. If the bank can advise as to where there is a ZONING BOARD OF APPEALS DRAFT MINUTES APRIL 16, 2013

55 similar sign, same size and so forth, he would be happy to go and look at the sign. He would take a look at an existing sign if he is told where he could go look at one at night. Then he could go back to the bank and he would not have to come back before the ZBA. Com. Lesser stated that the residents raised a valid concern and one of the ways to alleviate the concern is to conduct a sight line study from the perspective of the affected residents to the sign. The residents may in fact be screened by landscaping and/or fences around the rear yards. We are taking about an existing sign that is much higher which would be reduced in size substantially. The residents may not be able to see the sign. Granted, if they are in their second story bedroom looking out the window in that direction, they probably could. In the area on the first floor where the residents will often be, they may not be affected. If a sight line study is conducted it may eliminate all of the concerns. Mr. Groark stated that you can see the sign from 28 Woodstone Court and 30 Woodstone Court. He is not saying that the sign would be a nuisance or anything he just does not know enough about the sign. If the bank shows them another sign he would be happy to go and look it, as long as they can represent that it would be a very similar sign or same type of sign that is proposed. Com. Au asked Mr. Olson to provide the nits and lumens information to Mr. Groark and Mr. Wroblewski so that it is on the record. Mr. Olson explained that brightness for LED technology is measured in nits. LED s do not have a wattage measurement. A nit is defined as the number of candelas per square meter. This product has a maximum brightness of seven thousand five hundred (7,500) nits at full white, high brightness mode when viewed from one (1) meter. Therefore, all full white maximum brightness, the sign has a foot candle measure of seventy five (75) at one (1) meter. The brightness drops exponentially with each meter further back the sign is viewed from. The seventy five hundred (7,500) nits was if you lit the whole LED display, the entire lamp bank of how ever many thousand, eighty (80) by one hundred sixty (160) matrix of pixels. If every pixel was lit, that is where you would get the seventy five hundred (7,500). Maybe thirty (30) percent of the entire LED bank is lit when a static message is displayed. When you factor that with the type of message, at every meter you move back from the sign, the brightness drops. The drop off in brightness as you move further away occurs at approximately ten (10) percent per meter up to forty (40) meters. At that point the sign is less pronounced. LED signs are usually set at level six (6) for during the day; that would be six thousand (6,000) nits. And that would be if the entire lamp bank were lit. The sign automatically drops down to a four (4) which is three thousand (3,000) nits at night. He asked the ZBA to consider that they have provided a lot of information. He understands the neighbor s concerns but he does not know what other information they could offer. Com. Windecker asked about the nit level at night. Mr. Olson stated that the factory setting would be three thousand (3,000). Com. Windecker stated that the limits the ZBA had put on the last LED sign at Twin Rinks Ice Rink was five hundred (500) nits at night. If the sign could be turned down at night to five hundred (500) nits then there should not be any problem. He would not support a three thousand (3,000) nit level at night. Mr. Olson stated that the numbers he provided are a little misleading. That would be if the entire sign was lit. Com. Windecker understands what Mr. Olson is saying but he has to direct some answers to the ZBA as to what is going to be displayed at night. That is what other Petitioners have done. A window sign is a different story. That sign faced a shopping center. This sign will face a residential development. There has to be some information provided. If this is the only information that can be produced for the sign illumination it will not be sufficient. Com. Cesario stated that this is not a new issue. The solution at Twin Rinks was that the variance was subject to Village determination respectively. If the Village said the sign was too bright then the intensity ZONING BOARD OF APPEALS DRAFT MINUTES APRIL 16, 2013

56 would be reduced. He asked if the Petitioner would be willing to accept that condition. It is a way to deal with the intensity issue. If the sign is still bright at night and intrusive the Village would then subject the variance to further conditioning based on the intrusiveness. Mr. Olson stated that the bank would be happy to make that a condition of the variance. They had a branch in Riverside that had an interior display because they could not have a free standing ground sign. It was too bright and the bank dimmed the sign. Com. Shapiro stated that one of the issues with Twin Rinks was that they had customers there up until midnight. These operating hours are much different. He asked if the Petitioner would be willing to turn the sign off earlier in the evening, before 11:00 p.m. and change the operating hours to perhaps 9:00 p.m. or 10:00 p.m. that may be more in line with the residential neighborhood. Obviously the bank would not be open at the time so he is not sure if there would be much benefit to the marketing at that time of night. That could be another possible alternative. Ch. Entman stated that the Petitioner has provided a lot of information. There have been some comments from the ZBA. The neighbors have some questions that they would to have answered. He asked if the Petitioner would like to Table the request to the next meeting, meet with the neighbors and see if there is anything else that can be provided that will answer their questions and then come back to the ZBA to resolve any remaining issues. Mr. Olson stated that it is important that they are thorough on their approach. He asked if they could use Com. Cesario s suggestion that there be conditions and if the north face of the sign is an issue the bank would dim the sign down. Short of the neighbors looking at another sign, he does not know what other information can be provided. Mr. Groark stated that they are not against the bank, they are just trying to figure out what they are actually talking about. At the ART meeting it was stated that the bank has the ability to override the software and dim the north face of the sign even more. Ch. Entman stated that what the ZBA is saying is that the ZBA could put a condition on the variance that allows the Village to basically police the brightness of the sign. Mr. Groark stated that they are basically saying the same thing but there are other remedies other than dimming the sign. Ch. Entman advised that the ZBA could put a condition on the variance that would allow the Village to police the sign to allow for that. He asked if that would satisfy Mr. Groark s concern as to the brightness of the sign. Mr. Groark stated that he believes it would. There were no additional questions or comments from the Commissioners. There were no additional questions or comments from the audience. Com. Cesario made the following motion: I move we recommend to the Village Board to grant the request made by Grate Signs, 4044 West McDonough, Joliet, Illinois on behalf of First American Bank, 1 Bank Lane, for variance of Sign Code, Section , pertaining to Business District; Section , pertaining to Ground Signs; and Section D, pertaining to Electronic Message Signs, for the purpose of allowing a ground sign, with an electronic message board integrated into it, that would be located within two hundred fifty (250) feet of an existing ground sign located on the same side of the street; to allow the ground sign to face a single family zoned district; and to allow the sign to be composed of a material other than a natural masonry finish subject to the following conditions: 1. The sign is to be installed pursuant to Exhibit "E" with a brick base to match the building; 2. Subject to the Appearance Review Team (ART) minutes dated April 2, 2013; ZONING BOARD OF APPEALS DRAFT MINUTES APRIL 16, 2013

57 3. The sign shall be in substantially the same location as the existing ground sign subject to the Village Engineer's approval; 4. The hours of operation for the sign are limited to 6:00 a.m. to 11:00 p.m.; 5. The existing changeable copy LED window sign is to be removed and the variance voided; 6. The assertions in the letter dated March 18, 2013 and marked as Exhibit D2 will be strictly adhered to. These assertions are as follows: a. The lighting will remain constant with no moving, blinking, strobing, flashing, fluttering, graphics or other similar effects. b. The sign message will change no more frequently that once every 15 minutes. c. Community messages may be displayed at the request of the Village. d. The lights intensity, brightness and color will not change within a message or between messages, except when the lights dim automatically at dusk, or as required by the Village pursuant to the Ordinance requirements. e. The signs brightness will be adjusted to minimize glare. 7. The Village may further limit the brightness on both side of the sign at the Village's sole discretion; and 8. Landscaping shall be maintained around the base of the sign. Pursuant to Sign Code, Section , Subsection B. Com. Au seconded the motion. Roll Call Vote: AYE Cesario, Windecker, Lesser, Shapiro, Au, Entman NAY None ABSTAIN None Motion Passed 6 to 0. Findings of Fact attached. Item to appear on the May 6, 2013 Village Board consent agenda. ZONING BOARD OF APPEALS DRAFT MINUTES APRIL 16, 2013

58 ZONING BOARD OF APPEALS VILLAGE OF BUFFALO GROVE, ILLINOIS FINDINGS OF FACT ON VARIATION OF SIGN CODE THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS: I. THE SUBJECT PROPERTY: A. Applicant: First American Bank B. Location: 1 Bank Lane C. Zoning District: B2 Business District, General Retail D. Type of Signs: Ground Sign E. Characteristics of Signs (including size): 10 high by 7 5 wide internally illuminated double faced monument sign with routed aluminum faces and LED message center display. F. Lot Characteristics: Rectangular shaped lot that fronts Illinois Route 83. II. CHARACTERISTICS OF THE SURROUNDING AREA: North R8 Residential District South B2 Business District East B5 Town Center District West B2 Business District III. VARIATION SOUGHT: Sign Code, Section , pertaining to Business District; Section , pertaining to Ground Signs; and Section D, pertaining to Electronic Message Signs, for the purpose of allowing a ground sign, with an electronic message board integrated into it, that would be located within two hundred fifty (250) feet of an existing ground sign located on the same side of the street; to allow the ground sign to face a single family zoned district; and to allow the sign to be composed of a material other than a natural masonry finish. IV. EXHIBITS DEPICTING VARIATION: A. Exhibit A Plat of Survey B. Exhibit D1 Letter dated March 18, 2013 by Grate Signs C. Exhibit D2 Letter dated March 18, 2013 by First American Bank Draft Findings of Fact First American Bank, 1 Bank Lane April 16, 2013 Page 1 of 4

59 D. Exhibit E Proposed color sign rendering dated February 27, 2013 E. Exhibit I Letter of Authorization dated March 12, 2013 V. VILLAGE ENGINEER S REPORT Village Engineer s memorandum addressed to Brian Sheehan dated March 29, 2013 which states: The proposed sign location is in conflict with a watermain and storm sewer. addressed to Julie Kamka from Daniel Olson dated April 9, 2013 which states: The document that shows the location approved by Public Works is attached. The new sign will remain in the same location on existing base outside of the 20 utility easement. VI. VARIATION POWER & CRITERIA: Sign Code, Section , Sub section B VII. PUBLIC HEARING: After due notice as required by law, a copy of said publication notice being attached hereto as Exhibit C, the Zoning Board of Appeals held a public hearing regarding the proposed variance on Tuesday, April 16, 2013 at the Village Hall, 50 Raupp Blvd., Buffalo Grove, IL at 7:30P.M. The applicant, Mr. Daniel Olson, Grate Signs, 4044 West McDonough, Joliet, Illinois 60431, testified at the hearing and presented documentary evidence. The following objectors appeared at the hearing: Mr. Tim Groark, President of the Winchester Estates Homeowners Association, 54 Woodstone Court, Buffalo Grove, Illinois 60089; and Mr. Tom Wroblewski, 74 Woodstone Drive, Buffalo Grove, Illinois The following sent written objection prior to the hearing: None Attached hereto and made a part hereof as Exhibit J are the minutes of the Zoning Board of Appeals meeting held on Tuesday, April 16, VIII. FINDINGS: Draft Findings of Fact First American Bank, 1 Bank Lane April 16, 2013 Page 2 of 4

60 The Zoning Board of Appeals finds that the criteria as set forth in Section , Subsection B of the Sign Code have been met in that the Petitioner has shown: 1. The proposed signage is of particularly good design and in particularly good taste; and 2. The entire site has been or will be particularly well landscaped. IX. CONDITIONS: The variance shall be subject to the following conditions: 1. The sign is to be installed pursuant to Exhibit "E" with a brick base to match the building; 2. Subject to the Appearance Review Team (ART) minutes dated April 2, 2013; 3. The sign shall be in substantially the same location as the existing ground sign subject to the Village Engineer's approval; 4. The hours of operation for the sign are limited to 6:00 a.m. to 11:00 p.m.; 5. The existing changeable copy LED window sign is to be removed and the variance voided; 6. The assertions in the letter dated March 18, 2013 and marked as Exhibit D2 will be strictly adhered to. These assertions are as follows: a. The lighting will remain constant with no moving, blinking, strobing, flashing, fluttering, graphics or other similar effects. b. The sign message will change no more frequently that once every 15 minutes. c. Community messages may be displayed at the request of the Village. d. The lights intensity, brightness and color will not change within a message or between messages, except when the lights dim automatically at dusk, or as required by the Village pursuant to the Ordinance requirements. e. The signs brightness will be adjusted to minimize glare. 7. The Village may further limit the brightness on both side of the sign at the Village's sole discretion; and 8. Landscaping shall be maintained around the base of the sign. X. CONCLUSION: The Zoning Board of Appeals, by a vote of 6 to 0, recommends to the Village Board to grant the request made by Grate Signs, 4044 West McDonough, Joliet, Draft Findings of Fact First American Bank, 1 Bank Lane April 16, 2013 Page 3 of 4

61 Illinois on behalf of First American Bank, 1 Bank Lane, for variance of Sign Code, Section , pertaining to Business District; Section , pertaining to Ground Signs; and Section D, pertaining to Electronic Message Signs, for the purpose of allowing a ground sign, with an electronic message board integrated into it, that would be located within two hundred fifty (250) feet of an existing ground sign located on the same side of the street; to allow the ground sign to face a single family zoned district; and to allow the sign to be composed of a material other than a natural masonry finish Dated April 16, 2016 VILLAGE OF BUFFALO GROVE, IL Bruce Entman, Chairman Zoning Board of Appeals Draft Findings of Fact First American Bank, 1 Bank Lane April 16, 2013 Page 4 of 4

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77 Resolution No : A Resolution for Extensions of Credit at PNC Bank, N.A. for Purchasing Card Program 10-D Recommendation of Action Staff recommends approval. Overview As a condition of establishing the line of credit by PNC Bank for the replacement of Ash Trees the Village agreed to move its purchasing card program from First Midwest Bank to PNC Bank. The program and employees' use will still be subject to the Purchase Card Policy. Prior Actions Approval of a Line of Credit for capital projects, November 12, Attachments P-Card PNC Bank.pdf Extension of Credit - PNC.PDF Trustee Liaison Trustee Berman Monday, May 6, 2013 Staff Contact Scott D Anderson, Finance & GS Consent Agenda: Ordinances and Resolutions - Item : 10-D

78 RESOLUTION NO A RESOLUTION FOR EXTENSIONS OF CREDIT AT PNC BANK. N.A. FOR PURCHASING CARD PROGRAM WHEREAS, a responsibility exists to maintain stewardship over the financial resources that are used to deliver government services, and; WHEREAS, the purchasing card program was approved October 1, 2009, and; WHEREAS, the purchasing card program creates efficiencies in purchasing and reduces the demand on manual checks and use of petty cash and; WHEREAS, the Village has a Purchasing Card Policy in force, and; WHEREAS, the Village will open a new account with PNC Bank to provide purchase cards to named employees in the Policy, and; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS as follows: 1. The Village of Buffalo Grove does hereby authorize the Village to open a purchase card account at PNC Bank and execute the Resolutions and Extensions of Credit and Incumbency Certificate. AYES: NAYES: ABSENT: PASSED: ATTEST:. APPROVED: APPROVED: Village Clerk Village President

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82 Ordinance No : Max Training Center 11-A Recommendation of Action Staff recommends approval. Overview Max Training Center is requesting a special use for a recreational facility in the Industrial District. This ordinance would replace Ordinance No which granted a special use to Multisport Athletics, LLC. The operator of Max Training was involved in the ownership of MultiSport Athletics and no substantive changes are proposed. Attachments Max Training_Special Use Ordinance_ pdf Trustee Liaison Trustee Ottenheimer Staff Contact Brian P Sheehan, Monday, May 6, 2013 Ordinances and Resolutions - Item : 11-A

83 4/28/2013 ORDINANCE NO AN ORDINANCE APPROVING A SPECIAL USE IN THE INDUSTRIAL DISTRICT VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS Max Training Center, LLC 355 Hastings Drive Chevy Chase Business Park West (Missner Hastings Subdivision) WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the real property legally described in EXHIBIT A ( Property ) attached hereto is zoned in the Industrial District pursuant to Ordinance No ; and, WHEREAS, Hastings Building LLC is the owner of the Property; and, WHEREAS, the Village approved Ordinance No granting a special use to Multisport Athletics, LLC to operate a recreation facility for sports training at the Property; and, WHEREAS, Multisport Athletix, LLC has ceased operation of the recreation facility at the Property; and, WHEREAS, Max Training Center, LLC (hereinafter referred to as the Petitioner ) has taken over the operations at 355 Hastings Drive previously occupied by Multisport Athletix, LLC for the purpose of operating a facility for sports training in accordance with the terms set forth in this Ordinance; and, WHEREAS, the Petitioner has represented that the proposed use by Max Training Center will be substantially similar to the recreation facility previously operated by Multisport Athletix, LLC in the same lease space in the building on the Property; and, 1

84 WHEREAS, said recreational facility proposed by the Petitioner requires approval as a special use in the Industrial District; and, WHEREAS, the proposed facility would be developed and operated in accordance with and pursuant to the following exhibits: EXHIBIT A EXHIBIT B EXHIBIT C Legal Description Petitioner s Acceptance and Agreement concerning special use Max Training Center, LLC. Overview WHEREAS, notice of the public hearing concerning the petition for approval of the Special Use for Max Training Center, LLC. to operate a facility for sports training on the Property was given and the public hearing was held by the Corporate Authorities; and WHEREAS, the Village President and Board of Trustees after due and careful consideration have concluded that the development of the Property on the terms and conditions herein set forth would enable the Village to control development of the area and would serve the best interests of the Village. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This Ordinance is made pursuant to and in accordance with the Village s Zoning Ordinance, Development Ordinance and the Village s Home Rule powers. The preceding Whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby adopt a proper, valid and binding Ordinance approving a special use for operation of a sports training facility pursuant to the requirements of this Ordinance, including but not limited to Exhibit C for the Property legally described in Exhibit A attached hereto, subject to the following conditions: A. The special use is granted to Max Training Center, LLC. and does not run with the land. B. The special use granted to Max Training Center, LLC is assignable to subsequent petitioners, seeking assignment of this special use as follows: 1. Upon application of a petitioner seeking assignment of this special use, the Corporate Authorities, in their sole discretion, may refer said 2

85 application of assignment to the appropriate commission(s) for a public hearing or may hold a public hearing at the Village Board. 2. Such assignment shall be valid only upon the adoption of a proper, valid and binding ordinance by the Corporate Authorities granting said assignment, which may be granted or denied for any reason. C. The Petitioner shall submit the executed Petitioner s Acceptance and Agreement attached hereto and incorporated herein as Exhibit B. D. The facility shall be used for individual and team training as represented in the Exhibit C hereto presented by the Petitioner. The facility shall not be used for large group activities, including but not limited to, award dinners, sports combines, multi-team competitions and spectator events. E. This special use zoning approval does not become effective until Max Training Center, LLC. executes a lease for the space at 355 Hastings Drive, and provides a copy of said fully executed lease to the Village, Section 3. This Ordinance shall be in full force and effect upon the submittal of the fully executed lease and the executed Petitioner s Acceptance and Agreement as set forth in Section 2 of this Ordinance. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk JEFFREY BRAIMAN, Village President Tressler #

86 EXHIBIT A Legal Description Max Training Center, LLC 355 Hastings Drive Chevy Chase Business Park West SUBJECT PROPERTY LEGAL DESCRIPTION: Lot 2 of the Missner Hastings Subdivision, being a subdivision of part of the north ½ of the southwest ¼ of Section 34, Township 43 North, Range 11 East of the Third Principal Meridian, in the Village of Buffalo Grove, in Lake County, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION: 355 Hastings Drive, Buffalo Grove, IL PIN:

87 EXHIBIT B Max Training Center, LLC 355 Hastings Drive Chevy Chase Business Park West Petitioner Acceptance and Agreement concerning special use ordinance Max Training Center, LLC, acknowledges that it has read and understands all of the terms and provisions of Buffalo Grove Ordinance No pertaining to the special use, and does hereby accept and agree to abide by and be bound by each of the terms, conditions and limitations of said Ordinance. Max Training Center, LLC By: Name (print): Title: The undersigned Owner acknowledges that it has read and understands all of the terms and provisions of said Buffalo Grove Ordinance No Owner: Hastings Building LLC By: Name (print): Title: 5

88 Ordinance No : K1 Speed, 301 Hastings Drive, special use for a recreation facility in the Industrial District 11-B Recommendation of Action Staff recommends approval. Overview The draft ordinance approving the special use for K1 Speed to operate an indoor electric kart facility is attached. The K1 operation will be essentially the same as the former Chicago Indoor Racing facility. Next Steps Review of building appearance and sign package. Prior Actions Approval of Ord No for Chicago Indoor Racing facility. Anticipated Future Board Actions Consideration of recommendation concerning building appearance and variation of Sign Code. Attachments Draft ord_k1 Speed, 301 Hastings Dr_Special Use_ pdf Trustee Liaison Trustee Terson Staff Contact Robert E Pfeil, Planning Monday, May 6, 2013 Ordinances and Resolutions - Item : 11-B

89 4/30/2013 ORDINANCE NO AN ORDINANCE APPROVING A SPECIAL USE IN THE INDUSTRIAL DISTRICT VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS K1 Speed, Inc. 301 Hastings Drive Chevy Chase Business Park West WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the real property legally described in EXHIBIT A ( Property ) attached hereto is zoned in the Industrial District; and, and, WHEREAS, Chevy Chase Business Park Limited Partnership is the owner of the Property; WHEREAS, the Village approved Ordinance No granting a special use to Chicago Indoor Racing LLC to operate a recreation facility for indoor kart racing at the Property; and, WHEREAS, Chicago Indoor Racing LLC has ceased operation of the recreation facility at the Property; and, WHEREAS, K1 Speed, Inc. (hereinafter referred to as the Petitioner ) has assumed the operations at 301 Hastings Drive previously conducted by Chicago Indoor Racing LLC for the purpose of operating a facility for indoor kart racing and accessory uses, including a pro shop, food and beverage sales, coin-operated amusement devices and pool tables, in accordance with the terms set forth in this Ordinance; and, 1

90 WHEREAS, the Petitioner has represented that the proposed use by K1 Speed, Inc. will be substantially similar to the recreation facility previously operated by Chicago Indoor Racing LLC in the building on the Property, except that racing karts will be electric, not gas-powered; and, WHEREAS, said recreational facility proposed by the Petitioner requires approval as a special use in the Industrial District; and, WHEREAS, the proposed facility would be developed and operated in accordance with and pursuant to the following exhibits: EXHIBIT A EXHIBIT B EXHIBIT C Legal Description Petitioner s Acceptance and Agreement concerning special use Letter dated March 25, 2013 from David Danglard, K1 Speed, Inc. WHEREAS, notice of the public hearing concerning the petition for approval of the Special Use for K1 Speed, Inc. to operate a facility for indoor electric kart racing and accessory retail and entertainment uses on the Property was given and the public hearing was held by the Corporate Authorities; and WHEREAS, the Village President and Board of Trustees after due and careful consideration have concluded that the development of the Property on the terms and conditions herein set forth would enable the Village to control development of the area and would serve the best interests of the Village. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This Ordinance is made pursuant to and in accordance with the Village s Zoning Ordinance, Development Ordinance and the Village s Home Rule powers. The preceding Whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby adopt a proper, valid and binding Ordinance approving a special use for operation of an indoor electric kart racing facility and accessory retail and entertainment uses, including a pro shop, food and beverage sales, coinoperated amusement devices and pool tables pursuant to the requirements of this Ordinance for the Property legally described in Exhibit A attached hereto, subject to the following conditions: 2

91 A. The facility shall be used for an indoor electric kart racing facility and accessory retail and entertainment uses as represented in Exhibit C hereto presented by the Petitioner. B. The Petitioner shall have a management plan for the facility establishing protocols to ensure the safe handling and operation of electric karts by employees and customers on the Property. Said management plan is subject to Village review and approval, and shall be submitted to the Village prior to issuance of a certificate of occupancy. C. The hours of operation of the facility shall be: Monday-Wednesday: 8:30 AM to 10:00 PM Thursday: 8:30 AM to 11:00 PM Friday-Saturday: 8:30 AM to 12:00 AM Sunday: 8:30 AM to 10:00 PM D. No live entertainment shall be conducted on the Property without the prior express written approval by the Village. E. The facility shall be allowed to operate a maximum of thirty-six (36) coinoperated amusement devices in accordance with the applicable requirements of Chapter 5.12 of the Buffalo Grove Municipal Code. The installation of all said amusement devices is subject to Village review and issuance of permits and licenses. F. The special use is granted to K1 Speed, Inc. and does not run with the land. G. The special use granted to K1 Speed, Inc. is assignable to subsequent petitioners, seeking assignment of this special use as follows: 1. Upon application of a petitioner seeking assignment of this special use, the Corporate Authorities, in their sole discretion, may refer said application of assignment to the appropriate commission(s) for a public hearing or may hold a public hearing at the Village Board. 2. Such assignment shall be valid only upon the adoption of a proper, valid and binding ordinance by the Corporate Authorities granting said assignment, which may be granted or denied for any 3

92 reason. H. The Petitioner shall submit the executed Petitioner s Acceptance and Agreement attached hereto and incorporated herein as Exhibit B to the Village within fourteen (14) days of approval of this Ordinance. I. Exterior building appearance and signs on the Property are not approved by this Ordinance. Building appearance is subject to review pursuant to the Village Appearance Plan, and signs are subject to the Village Sign Code (Title 14 of the Buffalo Grove Municipal Code). No exterior building modifications shall be made, nor shall signs be installed prior to Village approval, and issuance of permits. Section 3. This Ordinance shall be in full force and effect upon the submittal of the executed Petitioner s Acceptance and Agreement as set forth in Section 2.H. of this Ordinance. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: Village Clerk APPROVED: JEFFREY BRAIMAN, Village President This document was prepared by: Robert E. Pfeil, Village Planner Village of Buffalo Grove, IL Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL

93 EXHIBIT A Legal Description K1 Speed, Inc. 301 Hastings Drive Chevy Chase Business Park West SUBJECT PROPERTY LEGAL DESCRIPTION: Lot 4 in Chevy Chase Business Park West Resubdivision being part of Columbian Gardens Unit No. 4, in part of the southeast quarter and the east one-half of the southwest quarter of Section 34, Township 43 North, Range 11 East of the Third Principal Meridian, according to the plat of said Chevy Chase Business Park Resubdivision, recorded April 13, 1989 as Document No in Lake County, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION: 301 Hastings Drive, Buffalo Grove, IL PINS: &

94 EXHIBIT B K1 Speed 301 Hastings Drive Chevy Chase Business Park West Petitioner Acceptance and Agreement concerning special use ordinance K1 Speed, Inc., acknowledges that it has read and understands all of the terms and provisions of Buffalo Grove Ordinance No pertaining to the special use, and does hereby accept and agree to abide by and be bound by each of the terms, conditions and limitations of said Ordinance. K1 Speed, Inc. By: Name (print): Title: The undersigned Owner acknowledges that it has read and understands all of the terms and provisions of said Buffalo Grove Ordinance No Owner: Chevy Chase Business Park Limited Partnership By: Name (print): Title: 6

95 Exhibit C

96 Ordinance No : Administrative Subdivision 11-C Recommendation of Action Staff recommends approval of the attached ordinance. Overview The Village Development Ordinance provides procedures for review and approval of plats of subdivision. The current procedure requires review by the Village Plan Commission and final approval by the Village Board. The Village has processed numerous requests for re-subdivisions and lot consolidations that do not involve construction of buildings, utilities, or other site improvements. Basically, parcel lines are adjusted to accommodate the needs of property owners. The most recent request proposes an adjustment of a side lot line between two single-family residential lots. Rather than requiring a full review process involving Plan Commission and Village Board action for lot line adjustments or parcel consolidations, staff proposes an amendment of the Development Ordinance to allow approval as an administrative subdivision. If a proposed plat meets applicable standards, it would be approved administratively by the Village Manager or designee. The Village Attorney, with input from Village staff, has prepared the attached draft ordinance amending the Development Ordinance by adding a definition, criteria and an approval procedure for Administrative Subdivisions. The proposed amendment applies only to lot line adjustments, splits or consolidations where the administrative subdivision, if approved, would fully comply with all zoning standards. This amendment supports Goal 3 of the Economic Development strategic priorities: "improve and simplify the development review process and procedures..." by streamlining the subdivision process for minor lot adjustments. Staff requests consideration of the amendment by the Village Board. Attachments CHICAGO1-# v5-Ordinance_amending_Title_16_(Administrative_Subdivisions) CLEAN.pdf CHICAGO1-# v5-Ordinance_amending_Title_16_(Administrative_Subdivisions) SHOW EDIT.pdf Trustee Liaison Trustee Ottenheimer Staff Contact Darren Monico, Monday, May 6, 2013 Ordinances and Resolutions - Item : 11-C

97 3/29/2013 3/28/2013 ORDINANCE NO AN ORDINANCE AMENDING TITLE 16 OF VILLAGE CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. Title 16 Development, Chapter General Provision, Section Definitions of the Buffalo Grove Municipal Code is hereby amended by adding the following definition: Definitions Administrative Subdivision means a subdivision that will split an existing lot or parcel with the creation of a lot line adjustment between two adjoining and contiguous lots or the consolidation of two or more adjoining and contiguous lots. Section 2. Title 16 Development, Chapter Subdivision Plat & Development Plan Application Procedure of the Buffalo Grove Municipal Code is hereby amended by adding the following section in its entirety: Administrative Subdivisions A. Administrative Subdivisions may be allowed and approved by the Village Manager or designee, without a public hearing or review by the Plan Commission, as follows: 1. A determination by the Village Manager or designee that an application for subdivision meets the criteria for an Administrative Subdivision, as determined by this Section; 2. The two or more lot lines sought to be altered by a split, consolidation or lot line adjustment are adjoining and contiguous; 3. The properties are held by a common owner or if held by two owners, each owner of the property has provided, in writing, an application for an Administrative Subdivision; 4. Lots must meet all applicable standards concerning zoning and access; and 5. The subdivision will not result in a non-conforming lot or lots.

98 B. For Administrative Subdivisions the Village Manager or designee may waive the requirements for parkway trees, sidewalk installation and water/sewer connections if in the Village Manager s or designee s opinion such requirements, if strictly adhered to, would cause unnecessary hardship. C. The Village filing fee for an Administrative Subdivision is one hundred dollars. D. The petitioner for an Administrative Subdivision shall comply with the requirements of Section , Recovery of Village Costs, of this Code, except that the advance estimate set forth in Subsection D.1. of Section shall be five hundred dollars. Section 3. This Ordinance shall be in full force and in effect from and after its passage, approval and publication. This Ordinance may be published in pamphlet form. AYES: NAYS: ABSENT: PASSED:, 2013 APPROVED:, 2013 PUBLISHED:, 2013 Approved: Village President ATTEST: Village Clerk Chicago 1 #568888

99 3/29/2013 3/28/2013 3/21/2013 ORDINANCE NO AN ORDINANCE AMENDING TITLE 16 OF VILLAGE CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. Title 16 Development, Chapter General Provision, Section Definitions of the Buffalo Grove Municipal Code is hereby amended by adding the following definition: Definitions Administrative Subdivision means a subdivision that will split an existing lot or parcel with the creation of a lot line adjustment between two adjoining and contiguous lots or the consolidation of two or more adjoining and contiguous lots. Section 2. Title 16 Development, Chapter Subdivision Plat & Development Plan Application Procedure of the Buffalo Grove Municipal Code is hereby amended by adding the following section in its entirety: Administrative Subdivisions A. Administrative Subdivisions may be allowed and approved by the Village Manager or designee, without a public hearing or review by the Plan Commission, as follows: 1. A determination by the Village Manager or designee that an application for subdivision meets the criteria for an Administrative Subdivision, as determined by this Section; 2. The two or more lot lines sought to be altered by either a split, or consolidation or lot line adjustment are adjoining and contiguous to each other; 3. The properties are held by a common owner or if held by two owners, each owner of the property has provided, in writing, an application for an Administrative Subdivision;

100 4. Lots must meet all applicable standards concerning zoningfor lot size and access; and 5. The subdivision will not result in a non-conforming lot or lots. B. For Administrative Subdivisions the Village Manager or designee may waive the requirements for parkway trees, sidewalk installation and water/sewer connections if in the Village Manager s or designee s opinion such requirements, if strictly adhered to, would cause unnecessary hardship. C. The Village filing fee for an Administrative Subdivision is one hundred_(insert amount) dollars. D. The petitioner for an Administrative Subdivision shall comply with the requirements of Section , Recovery of Village Costs, of this Code, except that the advance estimate set forth in Subsection D.1. of Section shall be five hundred dollars. Section 3. This Ordinance shall be in full force and in effect from and after its passage, approval and publication. This Ordinance may be published in pamphlet form. AYES: NAYS: ABSENT: PASSED:, 2013 APPROVED:, 2013 PUBLISHED:, 2013 Approved: Village President ATTEST: Village Clerk Chicago 1 #568888

101 Resolution No : A Resolution Approving an Agreement for Construction Engineering Services for the 2013 Street Reconstruction Project and for Construction Engineering Services for the addition of Armstrong Drive to the 2013 Street Resurfacing Project. 11-D Recommendation of Action Staff recommends approval to authorize the execution of a professional engineering services agreement for Construction Engineering Services for the 2013 Street Reconstruction Project and Construction Engineering Services for the addition of Armstrong Avenue to the 2013 Street Resurfacing Project. Budget Impact $212,811 Overview Fund / Account Budget Notes Funds programmed in the FY 2013 Budget The recommended engineering firm, Baxter and Woodman, Inc., has been engaged by the Village to undertake and complete the calendar year 2013 local street maintenance project design and bidding efforts. The construction management efforts coordinated with the same firm will provide for consistency in the execution of the approved project in line with the approved design. This Agreement - Amendment No. 1 - provides for the required engineering and material inspection for the subject projects with an upset limit of $490,488 and would complete the engineering and construction management of the 2013 Street Resurfacing and Reconstruction programs. In summary, the amendment is broken out as follows: Phase I Street Resurfacing Program - $277,677 Phase II Street Reconstruction (Columbian Gardens) - $188,811 Phase III - Addition of Armstrong Drive Overlay - $24,000 Staff recommends that Baxter & Woodman's proposal be accepted and the resolution be approved by the Village Board. Prior Actions Original Construction Engineering Agreement approved March 4, 2013 Attachments Amendment#1 B&W ESA PDF Res13-2.pdf Trustee Liaison Trustee Stein Staff Contact Darren Monico, Monday, May 6, 2013 Ordinances and Resolutions - Item : 11-D

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104 RESOLUTION NO A RESOLUTION APPROVING AN AGREEMENT FOR CONSTRUCTION ENGINEERING SERVICES FOR THE 2013 STREET RECONSTRUCTION PROJECT AND FOR CONSTRUCTION ENGINEERING SERVICES FOR THE ADDITION OF ARMSTRONG DRIVE TO THE 2013 STREET RESURFACING PROJECT WHEREAS, THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE desire to cause the implementation of the 2013 Street Reconstruction Project and the addition of Armstrong Drive to the 2013 Street Resurfacing Project; and WHEREAS, the approval of agreement with a consulting engineer is required in order to proceed with the necessary engineering of the project. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois, that the President and Clerk be, and they are hereby authorized and directed to execute the "Engineering Services Agreement - Amendment No. 1." A copy of said contract is attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED:, 2013 APPROVED:, 2013 APPROVED: ATTEST: Village President Village Clerk Res 13-2

105 Award of Bid: 2013 Street Reconstruction Project - Phase 2 12-A Recommendation of Action Staff recommends approval of an award of bid in the amount of $1,799,900 to Chicagoland Paving Contractor for the 2013 Street Reconstruction Project. Budget Impact $1,799,900 Overview Fund / Account Budget Notes Budget for this construction phase will be funded from bond proceeds. On April 1, 2013, the Village Board authorized staff to proceed with an Authorization to Bid the calendar 2013 Street Reconstruction Project - Phase 2. The project was advertised with bids opened on April 23, Attached is a copy of the Tabulation of Bids for the program indicating the lowest, qualified bid of $1,799, Staff concurs with the review and recommendation by Baxter & Woodman, Inc., and further recommends that the Village Board award the contract to Chicagoland Paving Contractor, in that they are the lowest qualified bidder for the work proposed for calendar 2013, Phase 2. Prior Actions Authorization to Bid Anticipated Future Board Actions None Attachments Award of Bid Street Recon Proj.pdf Trustee Liaison Trustee Stein Staff Contact Darren Monico, Monday, May 6, 2013 Unfinished Business - Item : 12-A

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109 April 29, 2013 Mr. Darren Monico, P.E. Village Engineer Village of Buffalo Grove 51 Raupp Boulevard Buffalo Grove, Illinois RECOMMENDATION TO AWARD Subject: Village of Buffalo Grove 2013 Street Reconstruction Project Dear Mr. Monico: The following bids were received for the Subject Project on April 23, 2013 at 11:00 A.M: Bidder Chicagoland Paving Contractor Lake Zurich, Illinois A Lamp Concrete Contractors Schaumburg, Illinois Berger Excavating Contractors Wauconda, Illinois Alliance Contractors Woodstock, Illinois Curran Contracting Crystal Lake, Illinois Landmark Contractors Huntley, Illinois Lenny Hoffman Excavating Wilmette, Illinois Amount of Bid $1,799, as read $1,868, as read $1,875, as read $1,993, as read $2,018, as read $2,021, as read $2,144, as read 8678 Ridgefield Rd Crystal Lake, IL Fax Our pre-bid opinion of probable cost for this Project was $2,076,

110 Mr. Darren Monico, P.E. April 29, 2013 Village of Buffalo Grove Page 2 We have analyzed and checked each of the bids and find Chicagoland Paving Contractor to be the lowest responsive, responsible bidder. Their bid is $276, (13.3%) below the Engineer s approved estimate of cost. Based on our familiarity with the Contractor and their past performance, we believe that Chicagoland Paving Contractor is qualified to complete this project. We recommend award of the contract to Chicagoland Paving Contractor in the amount of $1,799, Upon award of the Contract by the Village Board, we will prepare the Contract Documents for execution by the Contractor and the Village. Enclosed are two (2) sets of the Bid Tabulation. You have retained the original Contractor s bids after the bid opening. Please advise us of the Village Board s decision to award the Contract to Chicagoland Paving Contractors. Very truly yours, BAXTER & WOODMAN, INC. CONSULTING ENGINEERS Jason Fluhr, P.E., PTOE JJF:py Enc. C: John V. Ambrose, P.E., Baxter & Woodman Mark L. Dachsteiner, P.E., Baxter & Woodman Daniel Schug, P.E., Baxter & Woodman I:\Crystal Lake\BFGVV\ Imps\40-Design\Work\Assist Bidding\Reconstruct\recommendation to award.docx

111 VILLAGE OF BUFFALO GROVE, ILLINOIS BAXTER & WOODMAN 2013 STREET RECONSTRUCTION PROJECT CONSULTING ENGINEER'S SECTION NO. N/A TABULATION OF BIDS Page 1 of 3 DATE/TIME: 11:00 A.M. ENGINEER'S ESTIMATE CHICAGOLAND PAVING CONTRACTORS A LAMP CONCRETE CONTRACTORS BERGER EXCAVATING CONTRACTORS ALLIANCE CONTRACTORS CURRAN CONTRACTING LANDMARK CONTRACTORS LENNY HOFFMAN EXCAVATING 225 TELSER ROAD 1900 WRIGHT BOULEVARD 1205 GARLAND ROAD 1166 LAKE AVENUE 286 MEMORIAL COURT WEST MAIN STREET 3636 LAKE AVENUE ENGINEER'S JOB NO: LAKE ZURICH, IL SCHAUMBURG, IL WAUCONDA, IL WOODSTOCK, IL CRYSTAL LAKE, IL HUNTLEY, IL WILMETTE, IL NO. ITEM UNIT QTY UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE 1 TREE REMOVAL (6 TO 15 UNITS DIAMETER 2 TREE REMOVAL (OVER 15 UNITS DIAMETER) UNIT 80 $80.00 $6, $15.00 $1, $24.00 $1, $20.00 $1, $20.00 $1, $20.90 $1, $20.00 $1, $20.00 $1, CU YD 120 $90.00 $10, $20.00 $2, $26.00 $3, $25.00 $3, $25.00 $3, $26.10 $3, $25.00 $3, $25.00 $3, TREE ROOT PRUNING EACH 158 $85.00 $13, $75.00 $11, $25.00 $3, $85.00 $13, $85.00 $13, $88.80 $14, $85.00 $13, $85.00 $13, TREE TRUNK PROTECTION EACH 158 $75.00 $11, $75.00 $11, $25.00 $3, $65.00 $10, $65.00 $10, $67.90 $10, $65.00 $10, $65.00 $10, EARTH EXCAVATION CU YD 8,695 $28.00 $243, $18.50 $160, $29.00 $252, $24.70 $214, $5.00 $43, $28.20 $245, $26.00 $226, $29.20 $253, REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 3,598 $32.00 $115, $22.00 $79, $10.00 $35, $26.25 $94, $10.00 $35, $24.00 $86, $26.00 $93, $18.00 $64, TRENCH BACKFILL CU YD 319 $35.00 $11, $31.25 $9, $30.00 $9, $38.00 $12, $37.50 $11, $45.50 $14, $30.00 $9, $45.00 $14, GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SQ YD 12,974 $1.50 $19, $0.75 $9, $1.00 $12, $1.20 $15, $0.75 $9, $1.05 $13, $1.25 $16, $0.55 $7, SUPPLEMENTAL WATERING UNIT 239 $5.00 $1, $0.01 $2.39 $1.00 $ $30.00 $7, $0.10 $23.90 $0.10 $23.90 $0.10 $23.90 $0.10 $ MULCH, METHOD 2 ACRE 3 $1, $4, $1, $5, $50.00 $ $1, $3, $1.00 $3.28 $1.05 $3.44 $1.00 $3.28 $1.00 $ TEMPORARY EROSION CONTROL SEEDING POUND 328 $5.00 $1, $1.60 $ $1.00 $ $3.00 $ $1.00 $ $1.05 $ $1.00 $ $1.00 $ TEMPORARY DITCH CHECKS FOOT 71 $10.00 $ $5.00 $ $20.00 $1, $9.25 $ $20.00 $1, $20.90 $1, $20.00 $1, $20.00 $1, PERIMETER EROSION BARRIER FOOT 1,794 $3.50 $6, $2.00 $3, $1.50 $2, $2.35 $4, $3.25 $5, $3.40 $6, $2.25 $4, $3.25 $5, INLET FILTERS EACH 100 $ $10, $50.00 $5, $25.00 $2, $ $12, $25.00 $2, $ $17, $ $12, $ $12, PARKWAY RESTORATION SQ YD 15,775 $9.50 $149, $8.30 $130, $4.00 $63, $9.50 $149, $7.00 $110, $11.35 $179, $10.85 $171, $3.00 $47, AGGREGATE SUBGRADE IMPROVEMENT 17 AGGREGATE SUBGRADE IMPROVEMENT 12" 18 AGGREGATE BASE COURSE, TYPE B 4" 19 AGGREGATE BASE COURSE, TYPE B 5" 20 AGGREGATE BASE COURSE, TYPE B 6" 21 AGGREGATE BASE COURSE, TYPE B 8" CU YD 2,309 $30.00 $69, $23.00 $53, $10.00 $23, $31.95 $73, $12.10 $27, $29.10 $67, $30.30 $69, $22.00 $50, SQ YD 13,842 $15.00 $207, $9.40 $130, $10.50 $145, $11.60 $160, $8.50 $117, $14.40 $199, $14.35 $198, $15.05 $208, SQ YD 2,295 $4.50 $10, $2.90 $6, $4.00 $9, $4.95 $11, $4.25 $9, $3.25 $7, $5.75 $13, $6.30 $14, SQ YD 1,906 $6.00 $11, $4.25 $8, $5.00 $9, $7.65 $14, $5.50 $10, $4.05 $7, $7.90 $15, $8.10 $15, SQ YD 121 $7.00 $ $4.50 $ $6.00 $ $9.30 $1, $6.50 $ $4.85 $ $9.90 $1, $9.80 $1, SQ YD 129 $8.00 $1, $10.00 $1, $8.00 $1, $10.25 $1, $8.50 $1, $6.55 $ $14.00 $1, $13.40 $1, BITUMINOUS MATERIAL (PRIME COAT) TON 29 $ $3, $0.01 $0.29 $5.00 $ $5.00 $ $5.00 $ $1.00 $29.00 $5.00 $ $5.00 $ AGGREGATE (PRIME COAT) TON 34 $10.00 $ $50.00 $1, $1.00 $34.00 $1.00 $34.00 $1.00 $34.00 $1.00 $34.00 $1.00 $34.00 $1.00 $ MIXTURE FOR CRACKS, JOINTS, AND TON 3 $ $1, $ $1, $ $1, $ $1, $ $1, $ $ $ $1, $ $1, FLANGEWAYS 25 LEVELING BINDER (MACHINE TON 198 $75.00 $14, $85.00 $16, $75.00 $14, $73.00 $14, $73.00 $14, $70.00 $13, $73.00 $14, $73.00 $14, METHOD), N50 26 HOT-MIX ASPHALT SURFACE SQ YD 12 $20.00 $ $10.00 $ $10.00 $ $13.00 $ $13.00 $ $11.00 $ $13.00 $ $13.00 $ REMOVAL - BUTT JOINT 27 HOT-MIX ASPHALT BINDER COURSE, IL- TON 1,731 $65.00 $112, $74.00 $128, $59.00 $102, $61.50 $106, $61.50 $106, $65.50 $113, $61.50 $106, $62.00 $107, , N50 28 HOT-MIX ASPHALT SURFACE COURSE, TON 1,791 $72.00 $128, $83.50 $149, $68.00 $121, $64.40 $115, $64.40 $115, $67.30 $120, $64.40 $115, $65.00 $116, MIX "D", N50 29 PROTECTIVE COAT SQ YD 5,825 $1.00 $5, $0.65 $3, $1.00 $5, $0.01 $58.25 $0.01 $58.25 $0.65 $3, $1.00 $5, $0.01 $ PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 6 INCH 31 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 8 INCH 32 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH 33 PORTLAND CEMENT CONCRETE SIDEWALK, 8 INCH SQ YD 1,653 $40.00 $66, $34.00 $56, $38.50 $63, $42.35 $70, $42.35 $70, $34.10 $56, $38.70 $63, $43.00 $71, SQ YD 130 $45.00 $5, $39.50 $5, $43.00 $5, $47.50 $6, $47.50 $6, $39.70 $5, $42.30 $5, $48.00 $6, SQ FT 19,863 $4.00 $79, $3.75 $74, $3.80 $75, $4.40 $87, $4.40 $87, $3.75 $74, $4.00 $79, $4.50 $89, SQ FT 1,076 $6.00 $6, $4.35 $4, $4.50 $4, $5.30 $5, $5.30 $5, $4.40 $4, $4.80 $5, $5.50 $5, DETECTABLE WARNINGS SQ FT 256 $30.00 $7, $31.20 $7, $25.00 $6, $13.50 $3, $13.50 $3, $31.35 $8, $13.90 $3, $13.50 $3, HOT-MIX ASPHALT SURFACE REMOVAL, 2 1/4" SQ YD 4,260 $2.50 $10, $2.00 $8, $2.00 $8, $3.40 $14, $3.40 $14, $3.50 $14, $3.40 $14, $3.40 $14, I:\Crystal Lake\BFGVV\ Imps\40-Design\Work\Assist Bidding\Reconstruct\bfgvv 2013 RECONSTRUCTION BID TABULATION

112 VILLAGE OF BUFFALO GROVE, ILLINOIS BAXTER & WOODMAN 2013 STREET RECONSTRUCTION PROJECT CONSULTING ENGINEER'S SECTION NO. N/A TABULATION OF BIDS Page 2 of 3 DATE/TIME: 11:00 A.M. ENGINEER'S ESTIMATE CHICAGOLAND PAVING CONTRACTORS A LAMP CONCRETE CONTRACTORS BERGER EXCAVATING CONTRACTORS ALLIANCE CONTRACTORS CURRAN CONTRACTING LANDMARK CONTRACTORS LENNY HOFFMAN EXCAVATING 225 TELSER ROAD 1900 WRIGHT BOULEVARD 1205 GARLAND ROAD 1166 LAKE AVENUE 286 MEMORIAL COURT WEST MAIN STREET 3636 LAKE AVENUE ENGINEER'S JOB NO: LAKE ZURICH, IL SCHAUMBURG, IL WAUCONDA, IL WOODSTOCK, IL CRYSTAL LAKE, IL HUNTLEY, IL WILMETTE, IL NO. ITEM UNIT QTY UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE 36 PAVEMENT REMOVAL SQ YD 12,096 $7.00 $84, $3.50 $42, $5.50 $66, $5.55 $67, $20.00 $241, $3.50 $42, $4.25 $51, $4.00 $48, DRIVEWAY PAVEMENT REMOVAL SQ YD 2,117 $8.00 $16, $8.00 $16, $9.00 $19, $6.50 $13, $20.00 $42, $7.90 $16, $5.90 $12, $8.25 $17, CURB REMOVAL FOOT 120 $4.00 $ $5.00 $ $3.00 $ $2.85 $ $20.00 $2, $3.60 $ $5.60 $ $3.00 $ COMBINATION CURB AND GUTTER REMOVAL FOOT 2,407 $4.00 $9, $3.00 $7, $3.00 $7, $2.85 $6, $20.00 $48, $3.60 $8, $5.60 $13, $3.00 $7, CONCRETE GUTTER (SPECIAL) FOOT 259 $22.00 $5, $13.75 $3, $16.00 $4, $26.75 $6, $26.75 $6, $13.80 $3, $14.35 $3, $32.00 $8, CONCRETE CURB, TYPE B FOOT 138 $20.00 $2, $13.75 $1, $20.00 $2, $22.25 $3, $22.25 $3, $13.80 $1, $23.05 $3, $28.00 $3, COMBINATION CONCRETE CURB AND GUTTER, TYPE M-3.12 (SPECIAL) COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 (SPECIAL) FOOT 7,261 $14.00 $101, $13.75 $99, $14.00 $101, $12.15 $88, $12.15 $88, $13.80 $100, $12.00 $87, $15.40 $111, FOOT 1,690 $15.00 $25, $13.75 $23, $14.50 $24, $14.75 $24, $14.75 $24, $13.80 $23, $13.30 $22, $18.20 $30, COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 409 $22.00 $8, $20.00 $8, $19.00 $7, $27.85 $11, $45.00 $18, $24.25 $9, $39.00 $15, $31.00 $12, SIDEWALK REMOVAL SQ FT 18,970 $1.50 $28, $0.75 $14, $1.00 $18, $0.75 $14, $2.00 $37, $1.00 $18, $0.65 $12, $0.70 $13, CLASS D PATCHES, 6 INCH SQ YD 555 $34.00 $18, $39.00 $21, $30.00 $16, $25.00 $13, $25.00 $13, $35.00 $19, $25.00 $13, $40.00 $22, HOT-MIX ASPHALT SURFACE REMOVAL AND REPLACEMENT INCH HOT-MIX ASPHALT DRIVEWAY SURFACE REMOVAL AND 48 REPLACEMENT 49 AREA REFLECTIVE CRACK CONTROL TREATMENT 50 AGGREGATE SHOULDERS, TYPE B 6" 51 AGGREGATE WEDGE SHOULDERS, TYPE B 52 STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 1 12" 53 STORM SEWER (WATER MAIN REQUIREMENTS) 12 INCH STORM SEWER REMOVAL 6" STORM SEWER REMOVAL 8" FIRE HYDRANTS TO BE ADJUSTED 57 DOMESTIC WATER SERVICE BOXES TO BE ADJUSTED PIPE DRAINS 6" (SPECIAL) PIPE UNDERDRAINS 4" (SPECIAL) CATCH BASINS, TYPE A (SPECIAL) 4' MANHOLES, TYPE A (SPECIAL) 4' MANHOLES, TYPE A (SPECIAL) 5' INLETS, TYPE A (SPECIAL) INLETS, TYPE B (SPECIAL) FRAMES AND GRATES FRAMES AND GRATES, TYPE 11 FRAMES AND LIDS, TYPE 1, OPEN LID SQ YD 215 $27.00 $5, $20.00 $4, $25.00 $5, $15.00 $3, $15.00 $3, $35.00 $7, $21.00 $4, $15.00 $3, SQ YD 76 $30.00 $2, $25.00 $1, $35.00 $2, $45.50 $3, $38.45 $2, $45.50 $3, $44.45 $3, $39.00 $2, SQ YD 4,260 $1.60 $6, $2.07 $8, $2.00 $8, $1.70 $7, $1.70 $7, $1.70 $7, $1.70 $7, $1.70 $7, SQ YD 51 $7.00 $ $12.00 $ $10.00 $ $10.75 $ $35.00 $1, $13.65 $ $20.95 $1, $17.00 $ TON 74 $50.00 $3, $25.00 $1, $45.00 $3, $28.00 $2, $57.20 $4, $35.80 $2, $30.00 $2, $50.00 $3, FOOT 283 $42.00 $11, $58.00 $16, $50.00 $14, $47.50 $13, $68.50 $19, $51.30 $14, $56.00 $15, $51.00 $14, FOOT 398 $75.00 $29, $91.00 $36, $85.00 $33, $76.00 $30, $ $41, $81.70 $32, $88.00 $35, $62.00 $24, FOOT 16 $8.00 $ $14.50 $ $1.00 $16.00 $6.50 $ $10.00 $ $30.35 $ $14.00 $ $8.00 $ FOOT 371 $9.00 $3, $15.50 $5, $1.00 $ $6.50 $2, $10.00 $3, $13.65 $5, $15.00 $5, $8.00 $2, EACH 2 $1, $2, $ $1, $ $1, $2, $4, $ $1, $1, $2, $ $1, $1, $2, EACH 10 $ $2, $ $1, $ $1, $ $1, $75.00 $ $ $3, $76.27 $ $ $2, FOOT 100 $20.00 $2, $18.65 $1, $25.00 $2, $42.00 $4, $22.00 $2, $52.10 $5, $18.00 $1, $34.00 $3, FOOT 500 $20.00 $10, $17.60 $8, $10.00 $5, $23.25 $11, $22.00 $11, $19.55 $9, $17.00 $8, $23.00 $11, EACH 29 $1, $55, $3, $114, $2, $65, $2, $60, $3, $87, $1, $37, $3, $110, $2, $58, EACH 17 $1, $32, $3, $61, $2, $42, $2, $37, $2, $49, $2, $46, $3, $59, $2, $35, EACH 3 $2, $6, $4, $12, $3, $9, $2, $8, $3, $10, $2, $8, $3, $11, $2, $7, EACH 21 $1, $21, $1, $28, $1, $29, $1, $23, $1, $31, $ $17, $1, $27, $1, $22, EACH 3 $1, $4, $2, $7, $1, $5, $1, $3, $2, $6, $ $2, $2, $7, $1, $3, EACH 46 $ $16, $ $13, $ $20, $ $17, $ $13, $ $33, $ $12, $ $14, EACH 10 $ $3, $ $3, $ $4, $ $4, $ $3, $ $7, $ $3, $ $3, EACH 5 $ $1, $ $1, $ $1, $ $1, $ $1, $ $3, $ $1, $ $1, I:\Crystal Lake\BFGVV\ Imps\40-Design\Work\Assist Bidding\Reconstruct\bfgvv 2013 RECONSTRUCTION BID TABULATION

113 VILLAGE OF BUFFALO GROVE, ILLINOIS BAXTER & WOODMAN 2013 STREET RECONSTRUCTION PROJECT CONSULTING ENGINEER'S SECTION NO. N/A TABULATION OF BIDS Page 3 of 3 DATE/TIME: 11:00 A.M. ENGINEER'S ESTIMATE CHICAGOLAND PAVING CONTRACTORS A LAMP CONCRETE CONTRACTORS BERGER EXCAVATING CONTRACTORS ALLIANCE CONTRACTORS CURRAN CONTRACTING LANDMARK CONTRACTORS LENNY HOFFMAN EXCAVATING 225 TELSER ROAD 1900 WRIGHT BOULEVARD 1205 GARLAND ROAD 1166 LAKE AVENUE 286 MEMORIAL COURT WEST MAIN STREET 3636 LAKE AVENUE ENGINEER'S JOB NO: LAKE ZURICH, IL SCHAUMBURG, IL WAUCONDA, IL WOODSTOCK, IL CRYSTAL LAKE, IL HUNTLEY, IL WILMETTE, IL NO. ITEM UNIT QTY UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE 68 FRAMES AND LIDS, TYPE 1, CLOSED LID REMOVING MANHOLES REMOVING CATCH BASINS REMOVING INLETS NON-SPECIAL WASTE DISPOSAL SOIL DISPOSAL ANALYSIS (SPECIAL) MOBILIZATION TRAFFIC CONTROL AND PROTECTION 76 THERMOPLASTIC PAVEMENT MARKING-LETTERS AND SYMBOLS 77 THERMOPLASTIC PAVEMENT MARKING-LINE 4" 78 THERMOPLASTIC PAVEMENT MARKING-LINE 6" 79 THERMOPLASTIC PAVEMENT MARKING-LINE 24" 80 DETECTOR LOOP REPLACEMENT 81 TEMPORARY ACCESS (PRIVATE ENTRANCE) 82 TEMPORARY ACCESS (COMMERCIAL 83 ENTRANCE) TEMPORARY ACCESS (ROAD) 84 DRAINAGE AND UTILITY STRUCTURES TO BE ADJUSTED 85 DRAINAGE AND UTILITY STRUCTURES TO BE RECONSTRUCTED 86 WATER VALVE BOXES TO BE ADJUSTED WATER MAIN RELOCATION WATER MAIN INSULATION 89 HOT-MIX ASPHALT DRIVEWAY PAVEMENT, 3" 90 HOT-MIX ASPHALT DRIVEWAY PAVEMENT, 6" 91 BRICK DRIVEWAY PAVEMENT REMOVAL DUST CONTROL WATERING STORM SEWER SPOT REPAIR, 12" STORM SEWER SPOT REPAIR, 15" STORM SEWER SPOT REPAIR, 18" STORM SEWER SPOT REPAIR, 24" EXPLORATION TRENCH, SPECIAL 98 EXTERNAL CHIMNEY SEAL REPLACEMENT BIDDERS PROPOSAL FOR MAKING ENTIRE IMPROVEMENTS (AS READ) BIDDERS PROPOSAL FOR MAKING ENTIRE IMPROVEMENTS (AS CORRECTED) EACH 17 $ $5, $ $4, $ $6, $ $4, $ $4, $ $11, $ $4, $ $4, EACH 2 $ $1, $ $ $ $ $ $ $ $ $ $ $ $ $ $ EACH 13 $ $6, $ $5, $ $3, $ $4, $ $1, $ $5, $ $4, $ $5, EACH 3 $ $1, $ $ $ $ $ $ $ $ $ $ $ $ $ $ CU YD 125 $ $12, $0.01 $1.25 $10.00 $1, $80.00 $10, $72.00 $9, $61.45 $7, $85.00 $10, $47.00 $5, L SUM 1 $5, $5, $2, $2, $3, $3, $4, $4, $1, $1, $5, $5, $4, $4, $2, $2, L SUM 1 $40, $40, $10, $10, $165, $165, $30, $30, $199, $199, $83, $83, $48, $48, $100, $100, L SUM 1 $40, $40, $33, $33, $112, $112, $11, $11, $8, $8, $9, $9, $8, $8, $223, $223, SQ FT 20 $12.00 $ $27.75 $ $30.00 $ $25.00 $ $20.50 $ $26.10 $ $25.00 $ $11.00 $ FOOT 518 $2.50 $1, $3.50 $1, $4.00 $2, $3.15 $1, $3.00 $1, $3.30 $1, $3.15 $1, $3.60 $1, FOOT 115 $3.00 $ $6.10 $ $6.00 $ $5.50 $ $5.00 $ $5.75 $ $5.50 $ $5.30 $ FOOT 67 $12.00 $ $11.10 $ $12.00 $ $10.00 $ $14.50 $ $10.45 $ $10.00 $ $21.20 $1, FOOT 25 $15.00 $ $60.00 $1, $60.00 $1, $50.00 $1, $50.00 $1, $52.20 $1, $50.00 $1, $50.00 $1, EACH 67 $ $8, $ $6, $5.00 $ $ $16, $1.00 $67.00 $ $6, $ $15, $ $12, EACH 6 $ $1, $ $1, $10.00 $60.00 $ $3, $1.00 $6.00 $ $1, $ $2, $ $3, EACH 5 $ $2, $ $1, $ $ $ $4, $1.00 $5.00 $ $2, $ $2, $2, $10, EACH 38 $ $15, $ $21, $ $12, $ $15, $ $11, $ $25, $ $19, $ $22, EACH 3 $1, $3, $1, $4, $1, $3, $ $2, $1, $3, $ $1, $1, $4, $1, $4, EACH 5 $ $1, $ $2, $ $1, $ $1, $ $1, $ $2, $ $ $ $1, FOOT 100 $ $17, $ $10, $20.00 $2, $ $10, $ $10, $ $15, $99.00 $9, $ $17, FOOT 714 $22.00 $15, $8.30 $5, $5.00 $3, $4.00 $2, $40.00 $28, $8.05 $5, $8.00 $5, $46.50 $33, SQ YD 129 $25.00 $3, $20.00 $2, $30.00 $3, $32.35 $4, $32.35 $4, $28.00 $3, $32.35 $4, $33.00 $4, SQ YD 123 $30.00 $3, $35.00 $4, $50.00 $6, $51.70 $6, $51.70 $6, $46.00 $5, $51.70 $6, $52.00 $6, SQ YD 29 $80.00 $2, $10.00 $ $15.00 $ $12.00 $ $20.00 $ $7.70 $ $17.35 $ $33.00 $ UNIT 195 $10.00 $1, $0.01 $1.95 $1.00 $ $1.25 $ $1.00 $ $54.55 $10, $53.44 $10, $10.00 $1, FOOT 20 $55.00 $1, $83.00 $1, $ $2, $75.00 $1, $ $5, $87.95 $1, $80.00 $1, $ $2, FOOT 20 $60.00 $1, $98.00 $1, $ $2, $85.00 $1, $ $5, $ $2, $95.00 $1, $ $2, FOOT 20 $70.00 $1, $ $2, $ $2, $ $2, $ $5, $ $2, $ $2, $ $3, FOOT 20 $80.00 $1, $ $3, $ $3, $ $2, $ $5, $ $3, $ $3, $ $4, FOOT 240 $4.00 $ $15.50 $3, $5.00 $1, $13.00 $3, $1.00 $ $16.35 $3, $15.00 $3, $11.00 $2, EACH 5 $ $2, $ $2, $ $2, $ $1, $ $1, $ $2, $ $2, $ $1, $2,076, $1,799, $1,868, $1,875, $1,993, $2,018, $2,021, $2,144, I:\Crystal Lake\BFGVV\ Imps\40-Design\Work\Assist Bidding\Reconstruct\bfgvv 2013 RECONSTRUCTION BID TABULATION

114 Authorization to Reject All Multi function Office Machine Proposals and Negotiate Vendors for a Copier Lease 12-B Recommendation of Action Staff recommends that the Village Board reject all proposals and authorize staff to negotiate with vendors for a multifunction office machine lease. Overview Staff has reviewed proposals and tested demonstration units from Both Canon USA and CoTG Xerox. In an effort to bring the lease price down on the 12 copy machines to be included in a possible lease, Staff seeks to work with a Vendor to alter options and change the specifications on all of the machines. Staff will ensure that the final negotiated version of any Office Machine will provide the necessary scanning hardware required to address the need for the Village to reduce paper consumption while providing seamless document management integration with Laserfiche. In an effort to reduce printing costs, incorporate scanning software and consolidate leases, Staff seeks authorization to reject all Proposals and negotiate with selected vendors. Next Steps Staff will bring a negotiated lease back to the Village Board for approval Attachments BIDTAB Copiers.pdf Trustee Liaison Trustee Terson Staff Contact Brett Robinson, Monday, May 6, 2013 Unfinished Business - Item : 12-B

115 Village of Buffalo Grove Public Works Department Multifunction Office Machine RFP Tabulation Canon Solutions Inc COTG - Xerox Imagetec L.P. - Ricoh & Lexmark Ricoh USA Inc Gordon Flesch Company * Gordon Flesch Company * Gordon Flesch Company * Gordon Flesch Company * Proposal Opening: February 19, N. Martingale Rd. 4 Territorial Court St. S 4509 Prime Parkway 750 West Lake Cook Rd Suite Lakeview Pkwy Suite Lakeview Pkwy Suite Lakeview Pkwy Suite Lakeview Pkwy Suite 108 Schuamburg IL Bolingbrook, IL McHenry, IL Buffalo Grove, IL Vernon Hills, IL Vernon Hills, IL Vernon Hills, IL Vernon Hills, IL Canon per Spec ONLY 6 Copiers Canon Recommended ONLY 6 CopierSharp per Spec ONLY 6 Copiers Sharp Recommended ONLY 6 Copiers Signed Proposal Form: Yes Yes No No No No No No Signed Public Contract Statements: Yes Yes Yes Yes Yes Yes Yes Yes RFP Modifications Requested No No No No Yes Yes Yes Yes 36 Month Lease Quarterly Cost $ 21, $ 29, $ 17, $ 19, $ 15, $ 4, $ 11, $ 4, Month Lease Quarterly Cost $ 17, $ 24, $ 14, $ 16, $ 12, $ 3, $ 8, $ 3, Month Lease Quarterly Cost $ 14, $ - $ - $ - Quarterly Maintenance Cost $ 3, $ 2, $ - $ - Number of B&W copies Inc in Main. 438, , , Number of Color Copies Inc in Main 111,000 36, , Overage cost per copy B&W $ $ $ $ $ $ $ $ Overage cost per copy Color $ $ $ $ $ $ $ $ Calculated B&W $ $ $ $ $ Calculated Color $1, $1, $1, $1, $1, Cost per Quarter 36 Month 25, , , , , , , , Cost per Year 102, , , , , , , ,

116 Authorization to Waive Bids and Award a Contract to Peter Baker and Sons 13-A Recommendation of Action Staff recommends to waive bids and to authorize the award of a contract to Peter Baker & Sons, Inc. for the resurfacing of Armstrong Drive as part of the 2013 Street Resurfacing Project. Budget Impact $302,029 Overview Fund / Account Budget Notes Funds Programmed in FY 2013 Armstrong Drive was last resurfaced in When IMS performed a 5-year pavement evaluation in 2006, which was updated using the old data in 2012, Armstrong Drive was projected to remain in good condition through However, recent inspection has shown advanced deterioration of the road surface. Staff recommends that Armstrong Drive receive a mill and overlay, with associated curb and sidewalk ROW improvements, in The contractor that was the low bidder on the 2013 Street Resurfacing Project has indicated that they would be willing to take on this work under separate contract and honor the favorable bid pricing that the Village received earlier this year. A bid waiver is requested because 1) the Village publically bid road work in 2013; 2) the contractor will honor the bid pricing; and 3) Staff believes that prices would be higher if Armstrong Drive work was bid separately, due to the smaller size of this project and the cost of mobilization charges to bring in another contractor. Prior Actions The Board previously approved the 2013 Street Resurfacing Project to Peter Baker & Sons on March 4, 2013 for $3,531, Attachments Armstrong Contract Quantities.PDF Trustee Liaison Trustee Ottenheimer Staff Contact Darren Monico, Monday, May 6, 2013 New Business - Item : 13-A

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120 Plan Commission Referral: Brunswick's, 350 McHenry Rd, special use for a family entertainment center in the B-5 Town Center District 13-B Recommendation of Action Staff recommends discussion. Overview Randy Altman of Leiserv, Inc. has filed a petition for a special use to operate a Brunswick s facility at 350 McHenry Road. Brunswick s would replace the existing eskape facility. The B-5 District allows a family entertainment center as a special use. The property is currently owned by Inland McHenry Road LLC. The petitioner has entered into a contract to purchase the property from Inland. Brunswick proposes modifications to the exterior of the building, including a new outdoor patio and a portion of the adjacent parking area. The interior of the building would be modified to incorporate a game room, laser tag arena and party rooms. The restaurant area will be renovated. The bowling area (32 lanes) would be the largest space in the facility. The game room would be allowed a maximum of 60 coin-operated amusement devices pursuant to Chapter 5.12 of the Village Code. The Plan Commission would conduct a workshop and public hearing to review the zoning petition. The review process will include the appearance and signage package, and evaluation of parking for the facility. The zoning petition and proposed plans are attached. Next Steps Plan Commission workshop and hearing concerning the special use, including review of the appearance and signage package. Prior Actions Approval of ordinances for eskape family entertainment center. Anticipated Future Board Actions Consideration of ordinance approving special use. Attachments

121 Trustee Liaison Trustee Sussman Staff Contact Robert E Pfeil, Planning Monday, May 6, 2013 New Business - Item : 13-B

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126 EXISTING LANDSCAPE EXISTING LANDSCAPE EXISTING BUILDING EXISTING LANDSCAPE NEW PATIO EXISTING LIGHT POLE EXISTING LANDSCAPE 35' - 0" EXISTING DRIVING LANE NEW LANDSCAPING PARKING SPACES AND ISLAND MODIFIED NEW TREE AND PARKING ISLAND 35' - 0" NEW DRIVING LANE PARKING SPACES AND ISLAND MODIFIED NEW TREE AND PARKING ISLAND EXISTING LANDSCAPE EXISTING LANDSCAPE N BRUNSWICK'S BOWLING 350 MCHENRY ROAD, BUFFALO GROVE, IL PROPOSED SITE PLAN Chipman Design Architecture Inc South River Road, Suite 400 Des Plaines, Illinois T F

127 50' - 2" 4' - 0" EXISTING SIDEWALK EXISTING COLUMNS 25' - 0" NEW CONCRETE SIDEWALK NEW TRELLIS COLUMNS NEW SIDEWALK 31' - 6" NEW 5'-0" FENCE 4' - 0" BRICK PAVERS NEW LANDSCAPING NEW LANDSCAPING HEDGE BRUNSWICK'S BOWLING 350 MCHENRY ROAD, BUFFALO GROVE, IL PROPOSED PATIO PLAN Chipman Design Architecture Inc South River Road, Suite 400 Des Plaines, Illinois T F

128 PAINTED EXISTING STANDING SEAM ROOF NEW FACADE W/PORCELAIN TILE NEW METAL SIDING NEW ILLUMINATED SIGNAGE NEW METAL SIDING REVISED FACADE W/PORCELAIN TILE PAINTED EXISTING STANDING SEAM ROOF NEW ILLUMINATED SIGNAGE SOUTH ELEVATION - FRONT NEW STONE PIERS WITH A WOOD TRELLIS EXISTING BRICK TO REMAIN NEW STONE PIERS WITH A WOOD TRELLIS EXISTING BRICK TO REMAIN PAINTED EXISTING STANDING SEAM ROOF NEW SIGNAGE - SAME LOCATION AS EXISTING SIGNAGE EAST ELEVATION - SIDE EXISTING BRICK TO REMAIN EXISTING BRICK TO REMAIN PAINTED EXISTING STANDING SEAM ROOF WEST ELEVATION - SIDE EXISTING BRICK TO REMAIN EXISTING BRICK TO REMAIN BRUNSWICK'S BOWLING 350 MCHENRY ROAD, BUFFALO GROVE, IL PROPOSED EXTERIOR ELEVATIONS Chipman Design Architecture Inc South River Road, Suite 400 Des Plaines, Illinois T F

129 CULTURED STONE COLUMN BASE 4 NEW PORCELAIN TILE FINISH 7 NEW METAL SIDING 2 EXISTING PAINTED METAL STANDING SEAM ROOF 5 NEW LIGHT FIXTURES 8 NEW TRELLIS WITH STONE COLUMNS 3 EXISTING FACE BRICK TO REMAIN 6 NEW ILLUMINATED SIGNAGE 9 NEW 5'-0" FENCE BRUNSWICK'S BOWLING 350 MCHENRY ROAD, BUFFALO GROVE, IL PROPOSED EXTERIOR PERSPECTIVES Chipman Design Architecture Inc South River Road, Suite 400 Des Plaines, Illinois T F