GOVERNING BOARD MEETING MINUTES

Transcription

1 ] GOVERNING BOARD MEETING MINUTES 956 South Main Street, Colville, WA January 25, 2017 ATTENDANCE Regular Member Alternate Member Staff Nikki Beer Alyssa Arrell Kelly Charlton Fran Bolt Jackie Bennett Kathy Dugan Bill Dahl Don Dashiell Greg Knight Nathan Davis Kristin Elser Connie Mahugh Mike Hansen Mike Frizzell Ray King Lynne Guhlke Steve Kiss Richard Henry Guests Dorothy Knauss Scott Hutsell Andrew Engell Janet Koeppen Gary Kohler Lynn Midland Joanie Matter Mike Manus David Nielsen Shirley Sands Eppie Nielsen Matt Schanz Steve Parker Amy Trenkle Sandra Perkins Sue Poe John Smith Ken Smith Mark Stedman Indicates attendance Table of Contents Convene, Agenda Review, Minutes Approval Transportation Program Overview, Committee Reports Intra-Agency Council Report, Governing Board Chair Report Executive Director s Report, New Business, Adjourn Governing Board Chairperson Ken Smith called the meeting to order at 4:04 PM and all in attendance introduced themselves. The agenda was reviewed; as Administrative Committee Chairperson Steve Parker was absent, Ken Smith reported for the Administrative Committee and as Mark Stedman, Head Start Committee Chairperson missed part of the committee meeting due to attendance at the Executive Committee meeting, Nikki Beer reported for the Head Start Committee. The November 16, 2016 minutes were reviewed; Janet Koeppen motioned to approve them, Sue Poe seconded and the motion carried. 1

2 TRANSPORTATION Program Overview Connie Mahugh, Transportation Director, provided an overview of the Transportation programs and services including an overview on the types of transportation services available, service area/routes, eligibility, population served and our funding sources as well as their customer satisfaction survey tool and those results. The presentation ended with a question and answer session. COMMITTEE REPORTS Executive Committee Discussion Governing Board Chairperson Ken Smith reported the committee meets before every Governing Board to visit with Greg about his activities between meetings in order to gain a better understanding of how he spends his time, provide guidance on his activities and participation in various organizations, boards, etc. Finance Committee November/December 2016 Finance Reports Finance Committee Chairperson Mike Hansen reported the committee received an overview of the reports from Fiscal Director Kathy Dugan and then held a discussion regarding them. As there were no exceptions to the reports, he then motioned to approve them, Janet Koeppen seconded and the motion carried. November/December 2016 P-Card Reports Mike reported the committee also reviewed and discussed the P-Card reports and then motioned to approve them; Janet Koeppen seconded and the motion carried. Administrative Committee Governing Board Code of Ethics As Administrative Committee Chairperson Steve Parker was absent, Governing Board Chairperson Ken Smith reported the committee continued the ongoing but brief discussion of the Code of Ethics document. Governing Board Bylaws Ken Smith reported the committee again reviewed the bylaw changes and this was the second time the changes went before the full Governing Board for review and discussion. John Smith then motioned to approve the changes, Ray King seconded and the motion carried. 2

3 COMMITTEE REPORTS (continued) Planning Committee CAC-VOCA Grant Ray King, Planning Committee Chairperson, reported the committee met and reviewed the CAC VOCA Grant application. If awarded, this funding in the amount of $120,766 will be used to fund the Kids First multi-disciplinary team coordinator and subcontract forensic interviews of child abuse. Ray then motioned to approve the grant application, Mark Stedman seconded and the motion carried. Ferry County Pathway Pilot/Empire Health Grant Ray King reported the committee reviewed the Ferry County Pathways Pilot/Jail Transition grant application. If awarded, funding in the amount of $25,000 will be used for transitioning those released from the Ferry County jail with specific and targeted care coordination to connect them with needed services and supports. Janet Koeppen motioned to approve the grant application, Mike Hansen seconded and the motion carried. ROE Grant Ray reported the committee also reviewed the Roe Foundation grant application which if awarded will provide $54,000 for the coordination of Healthy At Home workshops for the Living Well program; these programs emphasize service to low income distressed and rural seniors 62 years and older with chronic health conditions. Ray motioned to approve the grant application, John Smith seconded, Sue Poe abstained and the motion carried. Head Start Committee October/November 2016 WINS CACFP Reports, November/December 2016 Monthly Program Reports, Hearing and Vision Screening Report Nikki Beer, reporting for Head Start Committee Chairperson Mark Stedman, noted the committee reviewed and discussed the various program reports. Policy Council Bylaws Nikki reported the Head Start Policy Council bylaws are now in compliance with the federal requirements. Sue Poe then motioned to approve the Policy Council bylaws, Mark seconded and the motion carried. Head Start Information Memorandum on Expulsion & Suspension This item will be tabled until Nancy Williams, Head Start Director, can attend the committee meeting. Additional Committee Meeting Dates Due to the number of items the committee must review the Head Start Committee will now meet the last Wednesday of months in which the Governing Board does not meet from 3:00 to 4:30. The next committee meeting is scheduled for February 22 nd. Items discussed by the committee between Governing Board meetings will be reported at the next Governing Board meeting. 3

4 INTRA-AGENCY ADVISORY BOARD / COUNCIL REPORTS Head Start Policy Council Nicki Beer, Head Start Policy Council representative, reported the council last met on January 20 th where they participated in a program governance activity and learned about the role of the Rural Resources Governing Board. She also reported the council is beginning their plan for the Head Start and ECEAP grant proposal and their next meeting is scheduled for February 24 th. GOVERNING BOARD CHAIRPERSON S REPORT Head Start Strengthening Families Grant Application Ken Smith reported the Executive Committee approved the Head Start Strengthening Families Grant Application between meetings and that approval must be ratified by the full board. Mark Stedman motioned to ratify approval of the grant application, Fran Bolt seconded and the motion carried. Committee Appointments Ken Smith appointed Nathan Davis to the Finance Committee, moved Mark Stedman from the Finance Committee to the Head Start Committee, appointed Bill Dahl to the Planning Committee and moved John Smith from the Administrative Committee to the Finance Committee. These moves and appointments will ensure our committee membership is balanced and that we are best using our Governing Board member strengths and expertise. EXECUTIVE DIRECTOR S REPORT CSBG IS Survey Report Greg Knight, Executive Director, provided an overview of the CSBG IS Survey for data collected October 1, 2015 through September 30, As it s a lengthy and involved report, Greg encouraged Governing Board members to contact him should they have any questions. Governing Board Member Meeting Packets Currently, Governing Board member meeting packets as well as other important documents are stored on Dropbox; via members are notified of meeting details and the link to meeting documents stored on Dropbox. However, due to lack of internet service in some areas and member inability to access and print their documents, all Governing Board meeting packets and other information will be provided in hard copy form and sent via regular mail effective immediately. Governing Board Member Orientation & Duties & Responsibilities Greg provided a Governing Board Member orientation for our new members and a reminder of Governing Board member duties and responsibilities for present members. The Governing Board Orientation documents, which also address member duties and responsibilities, are currently stored on Dropbox and can be accessed electronically, however, hard copies will soon be mailed to all members for their reference. If any member has additional questions, they can contact Greg at any time. 4

5 EXECUTIVE DIRECTOR S REPORT (continued) KeyBank Operating Account Resolution Greg reported we need to make a change on our KeyBank Operating (checking) account via corporate resolution as a former employee is listed on the account. The resolution removes former employee Doreen Hogan and adds current employee Connie Mahugh. Mark Stedman moved to approve the resolution, Sue Poe seconded and the motion carried. Agency Banking Services Greg reported Kathy Dugan, Fiscal Director, contacted two local banks in addition to our current bank, Key Bank, for a cost quote to provide our banking services. After careful review, Kathy and Greg decided it was best for the agency to stay with Key Bank. Greg reported this was done in addition to a regular review of other large agency costs such as insurance, audit, janitorial, etc. Victim Services Potential Expansion Greg reported Grant and Adams Counties victim services programs are currently operated by those counties (rather than a private agency) and they have approached us about potentially assuming operation of those programs and services. Greg previously notified the Executive Committee of this potential change and received their permission to continue exploring this possibility. Grant and Adams counties have now proposed to pay half of Victim Services Director Suzi Fode s salary so she may manage the programs on a contract basis through June 30, During that time, she will work with the counties and evaluate feasibility of absorbing the counties into our Victim Services programs. If Suzi and Greg feel it is appropriate, Governing Board approval will be sought at the May 2017 meeting in order to be effective July 1, Greg also reported the Grant and Adams County Commissioners and the state have approved this change. Mark Stedman then motioned to approve Suzi managing the programs on a contract basis through June 30 th, Ray King seconded and the motion carried. New Business There was no New Business to discuss. The next meeting is Wednesday, March, 22, The meeting adjourned at 5:25 PM. 5