MIDDLETOWN AREA SCHOOL DISTRICT School Board Meeting November 25, :00 p.m. MINUTES

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1 MIDDLETOWN AREA SCHOOL DISTRICT School Board Meeting November 25, :00 p.m. MINUTES Members in attendance were: Newton Davis, Gordon Einhorn, Melvin Fager, Terry Gilman, David John, Barbara Layne, and Pamela Price. Members not in attendance were: Sheila Evans and Michael Richards Staff/Public in attendance were: Dr. Lori Suski, Superintendent of Schools; Christine Mostoller, Assistant to the Superintendent for Curriculum, Instruction, and Assessment; David Franklin, Assistant to the Superintendent for Finance and Operations/Board Secretary; Jody Zorbaugh, Specialist/Recording Secretary; Josh Bleecher, Computer Technician; Marie Drazenovich, Director of Student Services; Heidi Zula, Director of Human Resources; Brett Myers, High School Dean of Students; Jeremy King, High School Assistant Principal/Athletic Director; Tom Shaffer, Fink Elementary School Principal; Terri O Neil, Llewellyn Skees, Donlynne Layne and Emily Kreider, District Professional Staff; Leona Berzowski and Michelle Bostdorf, Candidates for Employment; Lisa Huber, Jordan Arnold, Joe, Karen and Emily Bendgen, Steven Cain, Amy and Dylan Danilowicz, Jim, Denise and Hope Dehnert, Mike, Julie, Kayce and Karlee Deibler, Nick Drawbaugh, Melvin Fager III, Christopher Holloman, Cole Kautz, Petty Updegraff, Michelle Phillips, Brittany MacBlane, Anthony and Roberto Benko-Horney, John, Mimi and Megan Martz, Dawn, Barb, Ron and Josh Matinchek, Dawn and Emily Mattes, Robert and Johnnessa Mummert, Madison Rios, Matt, Jodi and Rowan Sessa, Alyssa Stone, Brett and Julia Trout, Beth and Mitch Ward, Carlie Wolfe, Dave and Brittney Zavoda, Mr. and Mrs. Zavoda, Elizabeth Young, Will Botterbusch, Dick, Jane and John Carberry, Anil and Megha Patel, Chris, Betsy and Zac Gates, Will and Judy Buffington, Charlie, Michelle and Morgan Light, Douglas Bostdorf, Tim Neff, Danielle Prokopchak, Jordan Smith, Alyson Marshall, Joan Wilson, Mark Shipkowski, Interested Students and Citizens; and Phyllis Zimmerman and Daniel Walmer, Reporters. Call to Order Roll Call Ms. Layne called the meeting to order and asked those present to participate in the Pledge of Allegiance and a moment of silent meditation. Ms. Layne asked the Secretary, David Franklin, to call the roll. A quorum was present as noted above. Ms. Layne indicated that Mr. Richards was absent due to a work commitment. Introduction of Meeting Guests and Presentations Student Comments Student Council: Dr. Suski introduced Alyssa Stone and Elizabeth

2 Young. The students reported on the activities of Student Council. Key Club: Dr. Suski introduced Will Botterbusch who reported on the activities of Key Club. Recognitions Students of the Month: Dr. Suski introduced John Carberry as the Student of the Month for November and Megha Patel as the Rotary Student of the Month for November. John Carberry selected Mr. Steve Smith as the educator who had most influenced his school career and Megha Patel selected Ms. Terri O Neil as the educator who had most influenced her school career. The students and Ms. O Neil came forward to be congratulated by the Board members. Mr. Smith was regrettably unable to attend due to illness. Candidates for Employment: Dr. Suski identified candidates for employment that were in attendance at the board meeting. The following candidates introduced themselves: Leona Berzowski and Michele Bostdorf. Recognitions: Mr. Jeremy King presented certificates to the Mid-Penn All Stars and District Qualifiers for the Fall 2013 season. (See Attachment) Dr. Suski recognized Zac Gates selection as the Youth & Government Elections Convention Winner, Gold Lieutenant Governor. Dr. Suski recognized Hope Dehnert for her artwork being selected for the District s holiday card. Presentations Public Comment Dr. Suski recognized Bill and Judy Buffington from W.M. Buffington Co. The Buffingtons presented a $1,100 check to the District as their pledged donation of $100 for every touchdown scored by the Varsity football team at home games during the Fall 2013 season. No one came forward at this time. Secretary s Report Minutes Mr. John moved and Mr. Einhorn seconded a motion to approve the minutes of the October 28, 2013 School Board Meeting. The vote to approve the motion was 7 to 0. Mr. Franklin said the meeting calendar for December 2013 was attached to the agenda and that changes to previously scheduled nights and times were in red.

3 Treasurer s Report Bill Lists Mr. Einhorn moved and Mr. Gilman seconded a motion to approve the Treasurer s Report for October The vote to approve the motion was 7 to 0. (See Attachment) Mr. Einhorn moved and Mr. John seconded a motion to approve the "List of Paid Bills" with totals by fund, as detailed. The vote to approve the motion was 7 to 0. (See Attachment) Fund 10 - General Fund $263, Fund 32 - Capital Reserve Fund $116, Fund 39 - Capital Projects Fund $0 Fund 51 - Food Service Fund $0 Fund 59 - WMSS Radio Station Fund $39.01 Fund 72 - Expendable Trust Fund $0 Fund 74 - Nonexpendable Trust Fund $0 Fund 81 - Student Activities Fund $2, Mr. Einhorn moved and Mr. Gilman seconded a motion to approve the "List of Unpaid Bills" with totals by fund, as detailed. The vote to approve the motion was 7 to 0. (See Attachment) Fund 10 - General Fund $572, Fund 32 - Capital Reserve Fund $305, Fund 39 - Capital Projects Fund $0 Fund 51 - Food Service Fund $110, Fund 59 - WMSS Radio Station Fund $2, Fund 72 - Expendable Trust Fund $1, Fund 74 - Nonexpendable Trust Fund $0 Fund 81 - Student Activities Fund $13, Old Business Academic Affairs Committee Report Programs Grants None Ms. Pamela Price reported for the Academic Affairs Committee. The Minutes from the November 12, 2013 Academic Affairs Committee Meeting were made available as an information item. Ms. Price moved and Mr. John seconded a motion to fund half of the cost of graduation caps, gowns, and tassels for the class of 2014 at a cost of $12.53 per student. The vote to approve the motion was 7 to 0. Ms. Price moved and Mr. Fager seconded a motion to approve the District's participation as a partner in Penn State's Eligible Partnerships Postsecondary Grant application with PDE at no cost to the District. The vote to approve the motion was 7 to 0.

4 School Calendar Policies Ms. Price moved and Mr. Davis seconded a motion to approve an early dismissal (half day PM) for students in grades 9 through 11 on Friday, February 28, 2014 to allow seniors to present their Career Action Plans. The vote to approve the motion was 7 to 0. Ms. Price stated that revisions to Policy #216 (Student Records) were presented for first reading. Ms. Price moved and Mr. Gilman seconded a motion to adopt the revisions to Policy #916 (School Volunteers). The vote to approve the motion was 7 to 0. District Goals Personnel Committee Report Leave of Absence Requests Change of Employment Status Employment Ms. Price moved and Mr. John seconded a motion to approve a contract with PSBA to provide policy review services for the District at a cost of $5,200 and to subscribe to Policy News Network+ at a fee of $851 for the remainder of The vote to approve the motion was 6 to 0. Ms. Price abstained because of her employment with PSBA. Mr. David John reported for the Personnel Committee. The Minutes from the November 12, 2013 Personnel Committee Meeting were made available as an information item. Mr. John moved and Mr. Einhorn seconded a motion to approve the extension of childrearing leave for Jessica Hoopes, Teacher, from January 1, 2014 to January 30, The vote to approve the motion was 7 to 0. Mr. John moved and Ms. Price seconded a motion to change the employment status of Cody Friedrich from a Part-Time Custodian Student Worker to a Substitute Custodian effective November 7, The vote to approve the motion was 7 to 0. Mr. John moved and Mr. Davis seconded a motion to approve the employment of the individuals listed below, pending submission of all required clearances. The vote to approve the motion was 7 to Scott Souders as an In-School Suspension Monitor (Support Staff, Range 6) at an hourly rate of $11.23 to fill a vacancy created by the resignation of Jamal Wells effective November 12, Alison Chambers as a PATHS/Ophelia Assistant at an hourly rate of $20.00 effective November 12, Anastasia Neboga as a PATHS Assistant at an hourly rate of $20.00

5 effective November 12, Mr. John moved and Ms. Price seconded a motion to approve the employment of the individuals on the listing attached to the agenda as substitutes, pending submission of all required clearances. (See Attachment). The vote to approve the motion was 7 to 0. Operations Committee Report Construction Projects Mr. Terry Gilman reported for the Operations Committee. The Minutes from the November 14, 2013 Operations Committee Meeting were made available as an information item. Mr. Gilman moved and Mr. Fager seconded a motion to contract with JMSI Environmental Corp to conduct an asbestos survey and develop an asbestos abatement project design for the new High School at a total cost of $9,275. The vote to approve the motion was 7 to 0. Mr. Gilman moved and Mr. Einhorn seconded a motion to authorize the Lower Swatara Township Athletic Association to provide improvements to Field #15 in accordance with District specifications and verification of insurance requirements and thanked them for their contribution. The vote to approve the motion was 7 to 0. Approvals Bids Use of Facilities Athletic/Activities Committee Report Mr. Gilman moved and Mr. Fager seconded a motion to approve a negligible adjustment to a previously-approved deed, adding acres (or square feet) to the.047 acres the District is deeding to PennDOT, in connection with improvements at the entrance to the High School campus from PA Rt The vote to approve the motion was 7 to 0. Mr. Gilman moved and Ms. Price seconded a motion to approve the bid for field supplies and services to the vendors as listed on the attachment to the agenda. (See Attachment) The vote to approve the motion was 7 to 0. Mr. Gilman moved and Ms. Price seconded a motion to approve the use of facilities on the listing attached to the agenda. (See Attachment) The vote to approve the motion was 7 to 0. Mr. Terry Gilman reported for the Athletics/Activities Committee. The Minutes from the November 14, 2013 Athletics/Activities

6 Committee Meeting were made available as an information item. Resignations Employment Finance Committee Report Exonerations Approvals Mr. Gilman moved and Mr. Fager seconded a motion to approve the resignation of Shannon Inners, Assistant Winter Cheerleading Coach, effective November 11, The vote to approve the motion was 7 to 0. Mr. Gilman moved and Mr. Fager seconded a motion to approve the employment of the individuals or volunteers on the listings attached to the agenda as co-curricular and extra-curricular personnel for the school year at the stipends listed, pending submission of all required clearances. (See Attachments). The vote to approve the motion was 7 to 0. Mr. Gordon Einhorn reported for the Finance Committee. The minutes from the November 19, 2013 Finance Committee Meeting were made available as an information item. Mr. Einhorn moved and Mr. Gilman seconded a motion to approve the exoneration of the 2013 real estate tax bills on the listing attached to the agenda for the reasons noted. (See Attachment) The vote to approve the motion was 7 to 0. Mr. Einhorn noted that a listing of the Budget Transfers for was attached to the agenda as an information item. Mr. Einhorn commented that the school board approved budget transfers at the June 2013 school board meeting with the details to be presented after the audit was completed. (See Attachment) Mr. Einhorn moved and Mr. Gilman seconded a motion to commit fund balance as of June 30, 2013 in the amounts specified below for the purposes authorized by school board action on June 24, 2013 in accordance with Governmental Accounting Standards Board Statement No. 54. The vote to approve the motion was 7 to Retirement Rate Stabilization - $4,635, Health Insurance Cost Stabilization - $385,487 Mr. Einhorn moved and Ms. Price seconded a motion to modify the following agreements and handbooks for to account for the addition of one day of holiday leave due to the closure of all offices in the District for the winter break as a cost savings measure. The vote to

7 approve the motion was 7 to Support Staff Handbook 2. Exempt Managerial Support Staff Handbook 3. All Administrator Agreements and Contracts Agreements Mr. Einhorn moved and Mr. Gilman seconded a motion to approve an upgrade to the WAN circuit with Lancaster Lebanon IU 13 from 100MB to 1GB at a monthly cost of $716 through June 30, 2014 and an estimated annual cost of $3,694 from July 1, 2014 through June 30, 2018, pending LLIU board approval. The vote to approve the motion was 7 to 0. New Business Personnel Committee Mr. John moved and Mr. Einhorn seconded a motion to approve the employment of the individuals listed below, pending the submission of all required clearances. The vote to approve the motion was 7 to Joyce Stauffer as Part-Time Non-Instructional Aide (Support Staff, Range 6) at an hourly rate of $11.37 to fill a vacancy created by the resignation of Denise Klinger-Witmer effective November 14, Laura Creek as a Youth Center Assistant at an hourly rate of $10.00 effective November 25, Michele Bostdorf as a Payroll and Benefits Accountant (Support Staff, Range 1) at an hourly rate of $23.56 to fill a vacancy created by the employment change of Amy Dintiman effective December 9, Leona Berzowski as a Data Systems Manager (Exempt Support Staff, Range 1) at a annual salary of $60,605 to fill a vacancy created by the retirement of Rosemary Weirich and reallocation of additional duties effective December 9, Mr. John moved and Mr. Gilman seconded a motion to increase the Superintendent's annual salary by 3.75% to $133,838 for the school year, retroactive to July 1, 2013, based upon the results of her annual evaluation for the school year. The vote to approve the motion was 7 to 0. Mr. John moved and Ms. Price seconded a motion to authorize the creation of a special sick leave donation program whereby District employees may donate sick leave days to benefit Heather M. Radabaugh and to approve a Memorandum of Understanding with

8 Middletown Area Education Support Personnel Association ("MAESPA") and Middletown Area Education Association ("MAEA") outlining the terms and conditions of the program. The vote to approve the motion was 7 to 0. Athletics/Activities Committee Mr. Gilman moved and Mr. Fager seconded a motion to accept the resignation of Michael Corradi as an Assistant Varsity Football Coach and Volunteer Strength Coach effective November 15, The vote to approve the motion was 7 to 0. Representatives Capital Area Intermediate Unit Dauphin County Technical School Ms. Layne said she was unable to attend the last meeting so she had nothing to report. Mr. Davis noted the attachments to the agenda. Mr. Davis mentioned that someone has been hired to rebuild the Adult Education program. Mr. Davis said that DCTS is reviewing member district participation. Mr. Davis commented about the new course that will be offered for Medical Assistance. Ms. Price mentioned that DCTS Director, Dr. Grimm, is doing an awesome job. Dauphin County Tax Collection Committee Harrisburg Area Community College Olmsted Regional Recreation Board PSBA Liaison Mr. Franklin noted that the most recently approved minutes were attached to the agenda. Mr. Franklin said that the committee did not have a quorum at the last meeting so they were unable to conduct business. Mr. Franklin said that it appears that the 2014 budget will be lower than Ms. Layne said there was no meeting to report on. Ms. Layne reported there was a meeting on Thursday. Ms. Layne said that the basketball program is underway and participants are excited about the increased structure for this feeder program. Ms. Layne said that the Sweetheart Dance has been scheduled. Ms. Layne said that the Recreation Board voted to return the District s contribution to align with the other member participants funding. Ms. Layne said that she hoped that the recent activities have squelched rumors that the Recreation Board and the basketball program will cease to operate. Mr. John reported that Chapter 4 regulations were approved. Ms. Price added that Senate Bill 1085 relative to charter school reform is moving along in the legislature.

9 Superintendent s Report Dr. Suski congratulated incumbent members, Mr. Davis, Mr. John and Mr. Fager on their recent re-election. Dr. Suski thanked Sheila Evans for her service during her term of office and welcomed Michael Corradi as the newly elected board member. Dr. Suski expressed her gratitude for the board and their relationship of mutual respect. Dr. Suski said that during last week s celebration of American Education Week a total of 387 parents visited their child s school to observe instruction or participate in activities during scheduled times. Dr. Suski reported that nearly $4,000 was donated to the Salvation Army by District staff and students for the Radabaugh family. Dr Suski thanked Cindy Hendershott for the idea to allow District staff to have the opportunity to donate a sick day to Heather Radabaugh to enable her to continue to receive a paycheck and maintain her benefits through the duration of the school year. Dr. Suski thanked W.M. Buffington for their generous donation that will be divided evenly between the football team, cheerleaders and band. Dr. Suski thanked the Lower Swatara Township Athletic Association for their generous offer to enhance the field at Kunkel. Dr. Suski thanked District Justice Mike Smith for his donation of the Witness Tree which was planted on the front grounds of MAMS on November 8, 2013 following the annual Veterans Day ceremony. Dr. Suski stated the District will soon release its first ever annual report to the community. Dr. Suski said that the report will highlight the many accomplishments of our students and staff throughout the course of the school year as well as providing an accounting of facts and figures about the District. Dr. Suski said that the publication will provide all residents with a better understanding of the Middletown Area School District. Dr. Suski noted that the District would be closed during the Thanksgiving holiday and wished those present a Happy Thanksgiving and Happy Hanukkah. Dr. Suski noted that the month of December would be very busy with concerts and athletic events and pointed out that the District website provides information on these activities.

10 Roundtable Mr. Gilman welcomed the new employees in attendance and thanked Mr. King for the student athlete recognitions. Ms. Price commented that she appreciated the link that Mr. King made between academics and athletics. Ms. Price welcomed the new staff. Mr. Davis welcomed the new employees and said it was a great night for students from the high school. Mr. Fager welcomed the new employees. Mr. Fager said that he appreciated Mr. King s notation of GPAs when recognizing the student athletes. Mr. Fager acknowledged the feeder program for basketball. Mr. Fager said that it was nice to have two coaches attend the Athletics/Activities Committee meeting this month. Mr. Einhorn expressed congratulations to all who were recognized and wished everyone a Happy Thanksgiving. Mr. John welcomed the new staff to Middletown and said that the student athlete recognition was very nice. Mr. John thanked Dr. Suski for doing a phenomenal job and said that the results of her work can t be argued. Mr. John said that he looks forward to the community report. Mr. John wished everyone a Happy Thanksgiving. Ms. Layne welcomed new staff to our family. Ms. Layne thanked Mr. King for the new recognition of student athletes. Ms. Layne commented favorably about the new publications of DCTS and PSBA. Ms. Layne wished a Happy Hanukkah and Happy Thanksgiving. Adjournment Executive Session Ms. Price moved and Mr. Gilman seconded a motion to adjourn. The vote to approve the motion was 7 to 0. The meeting adjourned at 7:56 p.m. Ms. Layne asked the record to reflect that there was no action at last month s Executive Session that followed the school board meeting. Ms. Layne said that the school board would meet in Executive Session after the board meeting to discuss legal and personnel matters and that no action would be taken. ATTEST: David A. Franklin, Board Secretary

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