TOWN OF FOUNTAIN PRAIRIE Monthly Board Meeting Minutes August 21, 2008

Transcription

1 TOWN OF FOUNTAIN PRAIRIE Monthly Board Meeting Minutes August 21, 2008 Prior to the regular monthly Town Board meeting Mr. & Mrs. Ferrell Jourdan met with members of the Town Board to discuss the use of Town Greenspace Funds to purchase property. Attending in addition to Mr. & Mrs. Ferrell Jourdan were Steve Rubert, Town Chair, Carl Benck, Steve Jacob, David Liebenthal and Linda Henning, Town Clerk/Treasurer. Carl Benck explained the Greenspace Funds to the Jourdans and the property that the Town would be interested in purchasing. The Jourdans will notify the Town if they have any interest in selling property The regular monthly Board meeting of the Town of Fountain Prairie was called to order by Chairman Rubert at 7:00 pm. Town Board members present: Steve Rubert, Carl Benck, Steve Jacob, David Liebenthal and Bill Gretzinger. Others present: Eugene Niehoff, Lyle & Cheryl Schreiber, Dennis & Charmaine Buchda, Edward Link and Linda Henning, Clerk /Treasurer. Meeting notice was attested to by Chairman Rubert. Motion by Bill Gretzinger and seconded by Carl Benck to move agenda item VIII G forward, the annexation by the Village of Fall River of the road in front of property owned by Dennis Buchda. Dennis Buchda discussed with the Board members his situation and why the Village would like approval of annexation of the road fronting his property at N3115 Sleepy Hollow Road (Lot 9). After questions by the Board, motion by Carl Benck with a second from Steve Jacob to deny the annexation of the roadway in front of Lot 9 on Sleepy Hollow Road. Motion by Steve Rubert with a second from Carl Benck to move agenda item VIII F forward, Schreiber driveway variance. The Schreiber s have applied for a driveway variance because the current slope of their driveway is 11.5 percent at its steepest grade. Carl Benck expressed his disappointment that even after taking the Schreibers to court; they still have not completely complied with the Town driveway ordinance. Lyle Schreiber explained that this was the best they could do with the driveway in its current location. Both the Schreibers agreed that the driveway they now have is a much better one than before. TOWN OF FOUNTAIN PRAIRIE BOARD MEETING MINUTES AUGUST 21, 2008 Page 1

2 Chairman Rubert reviewed the four reasons with the Schreibers that were justification for granting a driveway ordinance. 1) Failure to grant the variance will result in exceptional and unnecessary hardship to the applicant. Carl Benck No 2) The hardship described is specifically related to the property and is the result of special circumstances applicable to the property, including size, shape, drainage, topography, location and surroundings and is not, from the applicant s own actions or simply for the economic convenience of the applicant. Carl Benck No 3) Granting the variance will not be materially detrimental to the public safety, welfare, use or interest. 4) The granting of the variance will not materially compromise the goals and policies of the Fountain Prairie Land Use Plan, be inconsistent with other applicable regulations or inconsistent with the spirit and intent of this Ordinance. TOWN OF FOUNTAIN PRAIRIE BOARD MEETING MINUTES AUGUST 21, 2008 Page 2

3 Motion by Steve Jacob with a second from Bill Gretzinger to grant the driveway variance for the Schreibers. Gene Niehoff was present to discuss with the Board members the recent meetings concerning EMS Regionalization. The Fall River Fire Group will be meeting on Monday, August 25 th, 2008 at the Village Hall and Niehoff was asking for support at the Fire Group Meeting. Motion by Carl Benck with a second from David Liebenthal to approve the minutes of the monthly meeting on July 17 th, 2008 with the correction that the property discussed with Robert Ladwig was on both sides of Prairie Street. Motion by Steve Jacob with a second from Carl Benck to approve the minutes of the July 23 rd, 2008 special meeting of the Town Board and the meeting with potential Greenspace Funds property owners. Minutes approved. The Clerk reported on upcoming 2008 Fall Budget and Finance Workshops sponsored by the WTA. We had a fire inspection and no problems were detected. The Aids Network sent the Town a thank you for our cooperation and help in making their bike ride a success. The Clerk will attend the training session in Portage on floodplain administration. The Treasurer presented the Board with the monthly financial report and year to date budget figures. A copy of these reports is attached to the original minutes. It was noted that we have received the report from the WI Dept. of Revenue with the equalized values for Columbia County. Fountain Prairie s 2008 equalized value has dropped 5.76%. Motion by Steve Jacob with a second from David Liebenthal to approve the Treasurer s Report. Approved. The Board reviewed the monthly bills. Motion by Steve Jacob with a second from Carl Benck to approve for payment checks number 3834 through 3858 including Electronic Funds Transfers. Checks approved. New Business/Reports: Supervisor Liebenthal The Fire Group has not had a meeting since the last Fountain Prairie Board meeting. The Fire Group will be meeting on Monday, August 25 th. TOWN OF FOUNTAIN PRAIRIE BOARD MEETING MINUTES AUGUST 21, 2008 Page 3

4 Supervisor Benck There was no Planning Commission meeting in August due to the lack of a quorum. Benck is recommending that the frequency of the Planning Commission meetings should be every other month or every month only when needed. He explained that there is no longer a need for the Planning Commission to meet every month, because often there are no items for discussion or action. Motion by Carl Benck with a second from Bill Gretzinger to hold Planning Commission meetings every other month unless every month is needed. Motion carried. Supervisor Benck asked the Board to appoint a Board member to the Planning Commission to replace Phillip Waterworth whose term has ended. Benck feels that having another Board member besides himself on the Planning Commission will help to transition next year when Benck leaves the committee. Steve Jacob has an interest in the position. This will be tabled until the next regular monthly meeting. Supervisor Gretzinger The next Lake District meeting will be August 27 th, Supervisor Jacob he checked with the recycling center and they are still filling one dumpster per week. The supervisor at the recycling center feels that more Fountain Prairie residents use the center than Doylestown residents. Badger Disposal may increase their fees again in January. The County has also increased their fees. Supervisor Jacob has done an inventory of the fire numbers that need to be replaced in the Township. He stated there are 354 numbers to be replaced and suggests that we budget for half this year and then the remainder in 2010 when the project needs to be completed. Chairman s Report: The Fall River Dam engineering report after flood damage has been received by the Town, but no word from the Village as to mitigation needs. Chairman Rubert will be out of town for the scheduled November meeting. It was suggested that the meeting be moved to November 13 th with a budget hearing at 6:30 pm and regular meeting to begin at 7 pm. Motion by Steve Rubert with a second from Carl Benck to move the November regular Town Board meeting to November 13 th, 2008 with budget hearing to begin at 6:30 pm and regular meeting to begin at 7:00 pm. Chairman Rubert reported that we are still waiting for the cost estimates on culverts that need to be replaced and then we will have all the information needed to submit to FEMA for reimbursement. The proposed Alcohol Control Ordinance was reviewed by the Board. Motion by Carl Benck with a second from Bill Gretzinger to pass a resolution adopting the Alcohol Control Ordinance. TOWN OF FOUNTAIN PRAIRIE BOARD MEETING MINUTES AUGUST 21, 2008 Page 4

5 The Town Board Meeting and Parliamentary Procedure Ordinance was reviewed by the Board. Motion by David Liebenthal and seconded by Steve Jacob to pass a resolution adopting the Town Board Meeting and Parliamentary Procedure Ordinance. Next the Board reviewed the proposed Ordinance for the Destruction of Obsolete Records. Motion by Carl Benck with a second from Steve Jacob to pass a resolution adopting the Ordinance for the Destruction of Obsolete Records. The Harmful and Exotic Wild Animal Ordinance was reviewed by the Board. Motion by David Liebenthal with a second from Bill Gretzinger to pass a resolution adopting the Harmful and Exotic Wild Animal Ordinance. These ordinances are being adopted so that when complaints are received a process is in place for addressing the complaints. TOWN OF FOUNTAIN PRAIRIE BOARD MEETING MINUTES AUGUST 21, 2008 Page 5

6 There was no update on Seier Bridge Project. Utility companies will be sent another letter asking for signed Conveyance of Rights in Land Harrison Road, the County Aid Project, was started and finished on August 21, Fields Road was also started on August 21, 2008 and was done to Lubenau Drive and they may be able to go further. Estimate of the cost of the project to date is $130, Original estimate was $118, Gene O Brion had gotten an estimate for redoing the four (4) driveways that were originally in the Fields Road Project. The estimate was $33, The driveways in order of priority to repair are Quamme and Steel first. Chairman Rubert will get individual quotes for these driveways. The next regular Board meeting is September 18th, There being no further business, motion by Bill Gretzinger and a second from David Liebenthal to adjourn the meeting. Meeting adjourned at 9:35 pm. Respectfully Submitted, Linda Henning Linda Henning, Clerk/Treasurer TOWN OF FOUNTAIN PRAIRIE BOARD MEETING MINUTES AUGUST 21, 2008 Page 6