CLARKE COUNTY SCHOOL DISTRICT WORK SESSION April 6, 2017 H.T. Edwards Sr. Building Room 114 6:00 p.m. AGENDA

Transcription

1 CLARKE COUNTY SCHOOL DISTRICT WORK SESSION April 6, 2017 H.T. Edwards Sr. Building Room 114 6:00 p.m. AGENDA CALL TO ORDER ATTENDEES: Board of Education Members EXECUTIVE SESSION Personnel ACTION ITEM Superintendent Finalist INFORMATION ITEMS 1. COC/SPLOST Monthly Reports April SPLOST 4 Report February Early Head Start/Head Start Policy Council Meeting Minutes & Reports February Athens Community Career Academy & Reports March Parent Advisory Board Meeting April 17 Gaines Greg Davis PRESENTATIONS/DISCUSSION 1. Superintendent: Positive Behavior Intervention and Supports (PBIS) Dr. Dawn Meyers June Board Meeting Schedule GSBA Delegate to attend the Summer Conference Proposed Changes to GSBA Legislative Positions for 2018 Athens Wellbeing Project Data, April 11, 3:30 p.m. Board Reports for Regular Board Meeting: GSBA Finance Committee Government Relations Committee Policy Committee Property Committee 2. Policies/Regulations/Exhibits to be Posted for Public Review for Four Weeks: N/A DRAFT BOARD ACTION ITEMS 1. Minutes of Previous Meetings: Regular Meeting March 2, 2017 Called Meeting March 15, 2017 Called Meeting March 21, 2017 Called Meeting March 22, 2017 Called Meeting March 28, 2017 Called Meeting March 29, 2017 Called Meeting March 30, 2017 Called Meeting March 31, Financial Report February 2017 (Consideration of Consent Agenda CA) CA 3. Out-of-State/Overnight Field Trips CA 4. Purchase of Literacy Materials for DLI Classrooms CA 5. Purchase of Interactive Touch Panels and Hardware at Whitehead Road Elementary CA 6. Purchase of Licensing, Materials and Training for Camp Invention CA 7. Agreement with Board of Regents/America Reads CA 8. Early Head Start Duration of Services Grant Award

2 CA 9. Second Step Grant Award/Expense Approval CA 10. Revision of CCSD Charter System Contract to Include Athens Community Career Academy CA 11. Purchase Vehicle (Security) CA 12. Reunification Costs (Technology) CA 13. Reserve Staff Laptops (Technology) CA 14. Google Backup (Technology) CA 15. Video Cameras (Technology) CA 16. Cloudlock (Technology) CA 17. Web Filter (Technology) CA 18. Server Backup Solution (Technology) CA 19. GADOE 5-Year Facilities Plan Resolution (District Services) CA 20. Intergovernmental Agreement for ACC Library Extension (District Services) CA 21. Memorandum of Understanding Extension (School Nutrition) CA 22. Portable Classroom Lease (Plant Services) CA 23. Uniform Rental and Laundry Services (Plant Services) CA 24. Emergency Generator Replacement Whit Davis Elementary (Plant Services) CA 25. Schooldude Software (Plant Services) CA 26. Architects for Hilsman, BHL and Coile Middle School (SPLOST) CA 27. Corrugated Pipe Repair Clarke Central High (SPLOST) CA 28. Alternative Education Services Provider 29. Sod Installation Clarke Central High (SPLOST) (INFORMATION AVAILABLE 4/10/17) 30. Approve FY18 Tentative Millage Rate 31. Approve FY18 Tentative Budget 32. Personnel Recommendations (INFORMATION AVAILABLE PRIOR TO REGULAR MEETING) ADJOURNMENT

3 1. Change Order Report SPLOST MONTHLY REPORT 4/1/17 Revised monthly report (see 1-page attachment) 2. Construction Schedule Revised pre-construction schedule (see 1-page attachment) 3. Current Construction Clarke Central Phase 4, Old Gym Final inspection complete and Final Certificate of Occupancy obtained. Oglethorpe Avenue General Contractor has mobilized on site. Phase 1 Erosion control measures are in place. Building demolition activities are complete. Building excavation is in progress on the north wing of the building. Concrete footing installation for the northwest retaining wall is 50 % complete. Site storm piping installation is in progress. Hilsman, WR Coile and Burney Harris Lyons 13 RFP submittals for Architectural services have been received. Recommendation to the Board for Architectural services for all 3 schools will be submitted April 13, West Broad Street The school district has placed the project on hold pending the completion of the community wide feasibility study for the West Broad area. This is a joint study with support from CCSD, ACC, Athens Land Trust and Athens Housing Authority.

4 SPLOST Contingency / Change Order Report Clarke Central High Whitehead Barnett Oglethorpe Contingency / Change Orders Shoals Avenue Established Budget CM at Risk Project CM at Risk Project CM at Risk Project Hard Bid Approved Guaranteed Maximum Price or Bid 30,000,000 16,385,515 14,925,462 18,342,000 Contract Amount 30,000,000 16,385,515 14,925,462 18,342,000 April 2017 Executed Change Orders: 1 12/11/ , /13/ , /10/ , /11/ , /12/ , /20/2016 1,602, /15/ , /13/ , Total Change Orders 4,248, , , Percentage of Contract Amount Revised Contract Amount 34,248, ,611, ,305, ,342,

5 SPLOST Construction Schedule The intent of this document is to provide anticipated and realized schedules of the current and upcoming SPLOST construction projects Projects Current Stage April 1, 2017 Advertise Pre-Bid Bids Notification By Conference Due to BOE * Oglethorpe Elementary Construction 10/21/16 11/09/16 11/22/16 12/08/16 Hilsman Architect RFP Burney Harris Lyons Architect RFP W.R. Coile Architect RFP West Broad Street Feasibility Study TBD TBD TBD TBD * DATES INDICATED ARE ESTIMATES UNTIL PROGRAMMING AND INITIAL DESIGN PHASES ARE COMPLETE Legend: Active Completed Future

6 CLARKE COUNTY SCHOOL DISTRICT ACCOUNT BB&T BB&T BB&T BBT BB&T ACTIVITY SP4 Activity Bank Balance Money Market Bond Escrow Debt Service Fund Balance Ending January 31, 2017 $4,394,828 $0 $0 $14,799,945. Receipts: February, 2017 Sales Tax $1,769,923 Earnings: Interest Earnings - February, 2017 $994 Interest Earnings - January, 2017 $107 Project Expenditures: TOTAL REVENUES $1,771,024 SPLOST 4 CONSTRUCTION PROGRAM SCHEDULE OF INVESTMENT ACTIVITY Month Ending February 2017 Payroll $23,023 Administration-Audit $6,500 Administration-Dues & Fees $220 Administration-Supplies $97 Administration-Travel $492 Administration- Copier Expense $72 Barnett Shoals-Expendable Eqpt $439 Barnett Shoals--Bldg Construction $3,683 Clarke Central-Bldg Construction $320,266 Oglethorpe-Architect $5,297 Oglethorpe-Engineering $2,015 Oglethorpe-Rental of Eqpt $8,412 Oglethorpe-Bldg Construction $296,487 Old Gaines-Expendable Eqpt $4,085 Technology $107,081 TOTAL EXPENDITURES $778,170 Bank Service Charge $220 ACCOUNT TOTALS - FEBRUARY 28, 2017 $3,631,372 $0 $0 $16,569,975 TOTAL SPLOST 4 PROGRAM CASH & INVESTMENTS (All Bank Accounts) $20,201,347

7 CLARKE COUNTY SCHOOL DISTRICT SPLOST 4 CONSTRUCTION PROGRAM SCHEDULE OF SALES TAX RECEIPTS Month Ending February 2017 MONTH MONTH ATHENS-CLARKE ATHENS-CLARKE Actual Averages COLLECTED RECEIVED E-SPLOST E-SPLOST Monthly Sales Tax Receipt Pro-Rata Receipts Jul-12 Aug-12 $1,667,400 $1,667,400 Aug-12 Sep-12 $1,882,831 $1,882,831 Sep-12 Oct-12 $1,890,458 $5,266 $1,895,724 Oct-12 Nov-12 $1,685,614 $1,685,614 Nov-12 Dec-12 $1,741,323 $1,741,323 Dec-12 Jan-13 $2,044,839 $2,044,839 Jan-13 Feb-13 $1,602,917 $1,602,917 Feb-13 Mar-13 $1,728,461 $1,728,461 Mar-13 Apr-13 $1,707,121 $1,858 $1,708,980 Apr-13 May-13 $1,692,609 $1,692,609 May-13 Jun-13 $1,633,458 $1,633,458 Jun-13 Jul-13 $1,598,119 $1,598,119 Jul-13 Aug-13 $1,606,601 $1,606,601 Aug-13 Sep-13 $1,809,581 $1,809,581 Sep-13 Oct-13 $1,817,348 $1,817,348 Oct-13 Nov-13 $1,689,997 $1,689,997 Nov-13 Dec-13 $1,681,617 $4,348 $1,685,966 Dec-13 Jan-14 $2,075,078 $2,075,078 Jan-13 Feb-14 $1,576,237 $1,576,237 Feb-14 Mar-14 $1,669,214 $1,669,214 Mar-14 Apr-14 $1,746,387 $5,085 $1,751,473 Apr-14 May-14 $1,771,408 $1,771,408 May-14 Jun-14 $1,738,772 $1,738,772 Jun-14 Jul-14 $1,712,221 $1,712,221 Jul-14 Aug-14 $1,776,875 $1,776,875 Aug-14 Sep-14 $1,960,163 $1,960,163 Sep-14 Oct-14 $1,951,458 $1,951,458 Oct-14 Nov-14 $1,953,041 $1,953,041 Nov-14 Dec-14 $1,757,192 $1,757,192 Dec-14 Jan-15 $2,007,599 $4,800 $2,012,399 Jan-15 Jan-15 $2,160,988 $2,160,988 Feb-15 Mar-15 $1,747,754 $1,747,754 Mar-15 Mar-15 $1,738,123 $1,738,123 $1,864, mo Apr-15 Apr-15 $1,766,467 $1,766,467 May-15 May-15 $1,839,001 $1,839,001 Jun-15 Jun-15 $1,750,993 $2,822 $1,753,815 Jul-15 Jul-15 $1,795,655 $1,795,655 Aug-15 Aug-15 $1,782,639 $1,782,639 Sep-15 Sep-15 $1,960,961 $1,960,961 Oct-15 Nov-15 $2,015,725 $2,015,725 Nov-15 Nov-15 $1,889,477 $1,889,477 Dec-15 Dec-15 $1,915,835 $7,985 $1,923,820 Jan-16 Feb-16 $2,186,630 $2,186,630 Feb-16 Mar-16 $1,704,325 $1,704,325 Mar-16 Mar-16 $1,766,752 $1,766,752 $1,865, mo Apr-16 May-16 $1,752,017 $1,752,017 May-16 May-16 $1,764,729 $1,764,729 Jun-16 Jun-16 $1,749,803 $5,614 $1,755,417 Jul-16 Aug-16 $1,815,495 $1,815,495 Aug-16 Aug-16 $1,748,961 $1,748,961 Sep-16 Sep-16 $1,911,625 $1,911,625 Oct-16 Oct-16 $1,896,980 $1,896,980 Nov-16 Nov-16 $1,976,938 $1,976,938 Dec-16 Dec-16 $1,953,408 $3,677 $1,957,086 Jan-17 Jan-17 $2,275,884 $2,275,884 Feb-17 Feb-17 $1,769,923 $1,769,923 TOTAL RECEIVED TO DATE $101,813,027 $37,779 $101,850,805 $1,818, mo

8 Jul-12 Sep-12 Nov-12 Jan-13 Mar-13 May-13 Jul-13 Sep-13 Nov-13 Jan-14 Mar-14 May-14 Jul-14 Sep-14 Nov-14 Jan-15 Mar-15 May-15 Jul-15 Sep-15 Nov-15 Jan-16 Mar-16 May-16 Jul-16 Sep-16 Nov-16 Jan-17 SPLOST 4 RECEIPTS $2,400,000 $2,300,000 $2,200,000 $2,100,000 $2,000,000 $1,900,000 $1,800,000 $1,700,000 $1,600,000 $1,500,000 Actual Monthly Receipts Rolling 12 month Average Assumed Monthly Receipts

9 CLARKE COUNTY SCHOOL DISTRICT OFFICE OF EARLY LEARNING EARLY HEAD START & HEAD START MONTHLY REPORT TO THE BOARD OF EDUCATION FROM THE EARLY HEAD START & HEAD START POLICY COUNCIL The following Early Head Start and Head Start report is provided to the Board of Educaon in accordance with Public Law Improving Head Start for School Readiness Act of 2007, Sec. 642(c) (d). The purpose of the report is to provide informaon and training needed for program planning and decision making regarding policies and operaons of the Early Head Start and Head Start program. The contents of the report include: Policy Council Minutes (02/21/17) Policy Council Membership FY 2017 Financial Report (09/01/16 02/28/17) Programmac Report (February 2017) Communicaons from OHS (EHS Duraon) Events: Parent Commiee (04/06/17) Recruitment Commiee (04/14/17) Annual Program Retreat (04/18/17) Health Services Advisory Commiee (04/19/17) Policy Council Meeng (04/25/17) For more informaon about Early Head Start and Head Start grant requirements and resources, please visit the Early Childhood Learning and Knowledge Center (ECLKC) hp://eclkc.ohs.acf.hhs.gov/hslc.

10 Philip D. Lanoue, Ph.D. Superintendent Karen Higginbotham Director OFFICE OF EARLY LEARNING POLICY COUNCIL MEETING 2/21/2017 Present: Parents - Adelina Blanco, Shundra Pitts, John Evans, Jasmine Sigman; Community Partners - Judy Stephenson, Diane Bales, and Lisa White; EHS/HS Staff - Angie Moon de Avila, Kiana Chrisp,Wesley Snipes, Marsha Hawkins, Natasha Lattimore, Vinette Fabregas, Jeanette Rodriguez, (interpreter), Monica Moore, Susi Magana, Monica Moore, Taylor Hanson, Lina Van Bennekom, Dorsey Stroup, ; Rebecca Sartor, Javier Zapata; Visitor - Latasha Washington Welcome / Introductions / Establish Quorum / Membership / Voting Procedures: At 11:20 am quorum was met. Judy welcomed everyone to the meeting. All member introduced themselves. Policy Council chair: Angie explained Latasha Washington is stepping down as the Chair of Policy Council. During the 2/16/17 Parent Committee parents nominated parents to be on the Policy Council. On a motion made by Diane Bales and seconded by Shunda Pitts John Evans was elected to serve as Policy Council chair. Vote accepted unanimously. Policy Council Minutes: On a motion made by Lisa White and seconded by Diane Bales to accept the minutes from 1/31/17 meeting. Minutes accepted. Parent Activity Fund: On a motion made by Shundra Pitts and seconded by Lisa White to accept the Parent Activity Fund recommendation to plan trainings in the following areas: Quantifying, Problem solving and Conversations. The parents will continue planning on 3/15/17. ilersea TRAINING: Angie provided a training on the new ERSEA Performance standards and reviewed the ERSEA Program Plan. Angie explained that the Policy Council will be reviewing program plans next month. Personnel Committee Update: Vinette reported that the personnel committee will be interviewing soon for the following positions: EHS Child Development Specialist, HS/PK Child Development Assist and EHS/HS Floater Monthly Financial / Programmatic Report: Wesley presented the year to date budget and inkind match through 1/31/17 and reported that the program is on track. Marsha shared the Enrollment, Attendance and Turnover data. Vinette presented the disabilities and USDA data. Angie provided an overview of the 2/16/17 Parent Committee meeting and communications from the Office of Head Start. Agenda Setting for Next Meeting: Program Plan updates Announcements: Review attached calendars: chili cook off, P/T Teacher conferences, Class classroom observations, Read Across America, Parent Leadership and Early Release Adjournment: 12:5 Judy dismissed; no vote to adjourn due to loss of quorum ICY COUNCIL CHAIR DATE / 7 PC PACKET_ Page 5 of 15

11 Name Program Program Option Vote Results Evans, John (Chair) HS CB *Elected Bradford, Ciarae HS CB *Elected Rodriguez, Cynthia EHS COMBO *Elected Teasley, Janessa EHS COMBO *Elected Barnes, Ambernicka EHS HB *Elected Blanco, Adelina EHS HB *Elected Bales, Diane Community N/A *Elected Mellom, Paula Community N/A *Elected Payne, Vernon Community N/A *Elected Stephenson, Judy (Co-Chair) Community N/A *Elected White, Lisa Community N/A *Elected Sigman, Jasmine HS CB Alternate Cereno, Maria HS CB Alternate Edwards, Miaka EHS COMBO Alternate Holder, Latasha EHS COMBO Alternate Pitts, Shundra EHS HB Alternate Rodriguez, Maria Ines EHS HB Alternate

12 YTD BALANCES 9/1/16 TROUGH 2/28/17 Fund Source Fed Cat Revised Budget Expended Encumbered Available % used Early Head Start CAN#6-G EHS 1&2 Personnel & Fringe $ 1,858, $ 901, $ - $ 956, EHS 5 Supplies $ 53, $ 16, $ 2, $ 34, EHS 6 Contractual $ 1, $ - $ 1, $ - EHS 8 Other $ 82, $ 26, $ 5, $ 50, EHS Totals $ 1,995, $ 944, $ 8, $ 1,042, CAN#6-G EHS TTA 3 Travel $ 18, , , EHS TTA 5 Supplies $ 4, , EHS TTA 6 Contractual $ 25, , , , EHS TTA Totals $ 48, $ 10, $ 1, $ 36, EHS Totals $ 2,043, $ 954, $ 10, $ 1,078, Head Start CAN#6-G HS 1&2 Personnel & Fringe $ 1,106, $ 513, $ - $ 592, HS 3 Travel $ 15, $ 1, $ - $ 13, HS 5 Supplies $ 34, $ 13, $ $ 19, HS 6 Contractual $ 5, $ 4, $ 1, $ HS 8 Other $ 57, $ 17, $ 5, $ 35, HS Totals $ 1,219, $ 550, $ 7, $ 661, CAN#6-G HS TTA 6 Contractual $ 17, $ 3, $ 5, $ 8, HS TTA Totals $ 17, $ 3, $ 5, $ 8, HS Totals $ 1,237, $ 554, $ 13, $ 669, GRAND TOTAL $ 3,280, $ 1,508, $ 23, $ 1,748,

13 HS In-Kind EHS In-Kind Budget Categories Budget Actuals Balance Budget Actuals Balance 1. Personnel $166, $88, ($77,504.37) $65, $17, ($47,946.83) ($125,451.20) 2. Fringe Benefits $76, $34, ($42,682.86) $19, $6, ($12,721.31) ($55,404.17) 3. Travel $0.00 $0.00 $0.00 $0.00 $ Equipment $0.00 $0.00 $0.00 $0.00 $ Supplies $0.00 $0.00 $0.00 $0.00 $0.00 $ Contractual $4, $0.00 ($4,600.00) $5, $0.00 ($5,400.00) ($10,000.00) 7. Construction $0.00 $0.00 $0.00 $0.00 $ Other $59, $27, ($32,059.02) $70, $39, ($30,244.20) ($62,303.22) 9. Total Direct Costs MUNIS Budget(lines 1-8) $307, $150, ($156,846.26) $160, $64, ($96,312.34) 10. Indirect Costs $29, $11, ($17,831.00) $48, $19, ($28,866.00) ($46,697.00) 11. Training Stipends $0.00 $0.00 $0.00 Total Program Costs $336, $161, ($174,677.26) $208, $83, ($125,178.34) ($299,855.60) 48% 40% Total InKind $244, Needed Actual $544, Needed Actual Total InKind $544, $244, % $299, $561,070.60

14 Budget Categories Budget Actuals Encumb Available Balance Budget Actual Encumb Available Balance 1. Personnel Child Health & Development Personnel GA Lottery Pre-K pgm $129, $58, $0.00 $71, $0.00 $0.00 $0.00 $0.00 Child Health & Development Personnel PreSchool Special Education (State funded) $17, $15, $0.00 $2, $49, $0.00 $0.00 $49, Other Personnel Security, Technology, Plant Services, Nurses, Plant Srv, etc $18, $15, $0.00 $3, $16, $17, $0.00 ($1,742.17) SUBTOTAL PERSONNEL: $166, $88, $0.00 $77, $65, $17, $0.00 $47, Fringe Benefits Child Health & Development Personnel GA Lottery Pre-K pgm $76, $22, $0.00 $54, $19, $0.00 $0.00 $19, Child Health & Development Personnel PreSchool Special Education (State funded) $0.00 $6, $0.00 ($6,654.80) $0.00 $0.00 $0.00 $0.00 Other Personnel Security, Technology, Plant Services, Nurses, Plant Srv, etc $0.00 $5, $0.00 ($5,432.00) $0.00 $6, $0.00 ($6,376.69) SUBTOTAL FRINGE: $76, $34, $0.00 $42, $19, $6, $0.00 $12, Travel $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL TRAVEL: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $ Equipment $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL EQUIPMENT: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $ Supplies Classroom Reno Supplies $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Vendor Provided In Kind $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL SUPPLIES: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $ Contractual $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Other Contracts: University of Georgia $4, $0.00 $4, $5, $0.00 $5, SUBTOTAL CONTRACTUAL: $4, $0.00 $0.00 $4, $5, $0.00 $0.00 $5, Construction $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SUBTOTAL CONSTRUCTION: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $ Other Depreciation/Use Allowance Depreciation/Use Allowance (Admin Costs) Utilities, Telephone Utilities, Telephone (Admin Costs) Building and Child Liability Insurance Building and Child Liability Insurance (Admin Costs) Volunteers 9. Total Direct Costs Submitted Budget (lines 1-8) 9. Total Direct Costs MUNIS Budget(lines 1-8) 10. Indirect Costs Indirect Costs (Admin Cost) 11. Training Stipends Total Program Costs SUBTOTAL OTHER: SUBTOTAL INDIRECT COSTS: SUBTOTAL TRAIN STIPENDS: HS In-Kind EHS In-Kind $17, $10, $0.00 $6, $20, $12, $0.00 $8, $0.00 $ $0.00 ($209.75) $0.00 $0.00 $0.00 $0.00 $16, $7, $0.00 $9, $17, $8, $0.00 $9, $0.00 $47.62 $0.00 ($47.62) $0.00 $55.90 $0.00 ($55.90) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $25, $9, $0.00 $16, $31, $18, $0.00 $12, $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $59, $27, $0.00 $32, $70, $39, $0.00 $30, $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $307, $150, $0.00 $156, $160, $64, $0.00 $96, $29, $11, $0.00 $17, $48, $19, $0.00 $28, $29, $11, $0.00 $17, $48, $19, $0.00 $28, $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $336, $161, $0.00 $174, $208, $83, $0.00 $125, Budget Total $ 544, Actual Expense Total $ 244, Encumbrance Total $ - Available Balance $ 299,855.60

15 MONTHLY POLICY COUNCIL REPORT - EHS MONTHLY REPORT # REPORT ITEM AUG SEPT OCT NOV DEC JAN FEB 1 EHS Funded Enrollment EHS Average Daily Attendance (ELC) overall 88% 85% 82% 85% 85% 86% 87% (Birth to 12 months) EHS #1 78% 65% 49% 64% 70% 81% 91% EHS #2 90% 88% 89% 91% 84% 92% 89% EHS #3 82% 85% 82% 91% 91% 81% 78% EHS #4 88% 83% 91% 83% 87% 82% 86% EHS #5 98% 96% 87% 96% 95% 95% 93% EHS #6 94% 91% 87% 79% 83% 86% 90% EHS #7 88% 85% 85% 89% 87% 88% 90% EHS #8 89% 91% 87% 88% 85% 83% 81% 3 Explanation for less than 85% ADA Illness; 1 dropped illness; 1 dropped illness illness illness illness illness 4 EHS Turnover EHS Cummulative Enrollment EHS 45 Day Deadline (Cummulative Enrollment) EHS Waiting List (ELC Combo) EHS Waiting List (Home Based) EHS USDA (ELC)* $3, $3, $3, $2, $2, $3, $3, EHS Referrals to BCW EHS Disabilities Health Impairment Emotional / Behavioral Disorder Speech/ Language Impairment Intellectual Disability Hearing Impairment o 1 17 Orthopedic Impairment Visual Impairment Learning Disability Autism Brain Injury Non-Categorical Developmental Delay Multiple disabilities (including deaf-blind) * Estimate

16 MONTHLY POLICY COUNCIL REPORT - HS MONTHLY REPORT REPORT ITEM AUG SEPT OCT NOV DEC JAN FEB 1 HS Funded Enrollment HS Average Daily Attendance (ELC): 93% 91% 89% 92% 93% 87% 87% HS #1 89% 90% 94% 89% 94% 86% 81% HS #2 93% 88% 87% 95% 90% 87% 89% HS #3 93% 93% 92% 92% 94% 88% 87% HS #4 97% 92% 87% 90% 91% 85% 90% HS #5 89% 89% 93% 89% 92% 86% 87% HS #6 91% 92% 88% 89% 95% 82% 85% HS PRE-K #1 93% 92% 85% 93% 93% 91% 81% HS PRE-K #2 93% 92% 89% 91% 93% 88% 92% 3 Explanation for less than 85% ADA n/a n/a n/a n/a n/a illness illness 4 HS Turnover HS Cummulative Enrollment HS 45 DAY Turnover Cummulative Enrollment HS Waiting List (ELC) HS USDA* $7, $8, $8, $6, $5, $7, $6, HS Referrals to Child Find HS Referrals to RTI HS Disabilities (cummulative) Health Impairment Emotional / Behavioral Disorder Speech/ Language Impairment Intellectually Disabled Hearing Impairment Orthopedic Impairment Visual Impairment Learning Disability Autism Brain Injury Non-Categorical Developmental Delay Multiple disabilities (including deaf-blind) * Estimate

17 MONTHLY POLICY COUNCIL REPORT - OTHER COMMUNICATIONS POLICY COUNCIL MEETING DATE SOURCE COMMUNICATION 9/20/2016 Office of Head Start Head Start Program Performance Standards (HSPPS) Final Rule ACF-PI-HS-16-04: On 09/01/16, the Office of Head Start (OHS) announced in the Federal Register the first comprehensive revision of the Head Start Program Performance Standards (HSPPS) since their original release in The publication of this regulation marks an important milestone in the history of the Head Start program. The new standards build upon 50 years of leadership in comprehensive early childhood services and will further raise the quality of Head Start programs. The new HSPPS are streamlined, simplified, and reorganized to improve clarity and transparency to support high-quality program delivery and minimize administrative burden. This final rule has been nearly a decade in the making, fulfilling Congress s call for a review and revision of the Program Performance Standards in the bipartisan Improving Head Start for School Readiness Act of The new standards were developed by incorporating the growing body of research on effective early care and education, consultation from subject matter experts and representatives from grantees and Indian tribes, and thoughtful consideration of the 1,000 public comments received on the Notice of Proposed Rulemaking (NPRM). The result is a new set of standards that reinforces Head Start s position as a leader in the field of comprehensive early education, reflects best practices for teaching and learning, allows local flexibility, and reduces the number of federal requirements by approximately one-third. 9/20/2016 Office of Head Start On 09/15/2016, the Notice of Award ( ) for the Grant/Cooperative Agreement for Grant# 04CH was awarded and released in the amount of $3,280,929, which includes a 1.80% Cost of Living Adjustment increase. 11/15/2016 Office of Head Start On 11/07/16 the Office of Head Start released a new Information Memorandum. This Information Memorandum highlights new requirements in the Head Start Program Performance Standards related to expulsion and suspension. It also encourages Head Start grantees and delegates to adopt practices set forth in the Policy Statement on Expulsion and Suspension in Early Childhood Settings issued by the U.S. Department of Health and Human Services (HHS) and the U.S. Department of Education (ED). Appendices 1 and 2 offer free resources grantees can use in their implementation efforts. 12/13/2016 Office of Head Start This Program Instruction (PI) notifies programs they have until September 30, 2017 to comply with all background checks requirements at (b) in the Head Start Program Performance Standards final rule. This new effective date aligns with background check requirement deadlines for systems in the Child Care and Development Block Grant (CCDBG) Act of 2014, 20 U. S.C et seq., 20. 1/31/2017 Office of Head Start Application of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for HHS Awards to For- Profit Head Start Grantees ACF-PI-HS This Program Instruction notifies for-profit Head Start grantees of their obligation to comply with subparts A-E of the Uniform Administrative Requirements, Cost Principles, and Audit requirements for HHS Awards, commencing with fiscal years that begin on or after Jan. 1, /31/2017 Region IV OHS On 12/26/17, an amended Notice of Award ( ) for the Grant/Cooperative Agreement for Grant# 04CH was awarded and released in the amount of $3,327,838, which includes a supplemental increase for in the amount of $46,909 in order to extend the duration of Early Head Start services. The amount awarded represents 41.7% of the $112,491 requested. Therefore, the program must submit an adjusted plan for due to supplemental award amount. Pending the availability of funds, the program is to receive 100% of the supplement for /21/2017 Region IV OHS Monthly Conference Call with RIV OHS Program Specialist: Completed on 02/15/17; Program Specialist requested a site visit so that she can meet Board of Education members and observe a Board Meeting in April or on a later date; The site visit will last two days and include observations of services; Focus on identifying training and technical assistance needs; Discussed EHS Duration plans and next steps since the program applied for $112,491 and was awarded 41.7% of that request (46,909); Next conference call on 03/15/17 at 2pm; In the process of scheduling a conference call with the RIV Financial Operations Specialist to discuss inkind.

18 MONTHLY POLICY COUNCIL REPORT - OTHER COMMUNICATIONS POLICY COUNCIL MEETING DATE SOURCE COMMUNICATION 3/21/2017 Region IV OHS Monthldy Conference Call with RIV Program Specialist: Arranged conference call with Captain Bialis to discuss EHS Duration plans Conference Call wtih RIV OHS Regional Program Manager and Program Specialist: Completed on 03/21/2017; Discussed plans for EHS Duration Amendment; The program requested to amend the Early Head Start (EHS) Duration application to offer extended year and extended day services for the school year to 24 Early Head Start children. The 24 children will be selected based on age and eligibility points (youngest children with highest points) in order to provide continuity of care. Sibling pairs will have preference. These 24 children will receive an additional 22 days of instruction. Each instructional day will last 7 hours. The the original application requested $112,491 to provide all 64 combination option Early Head Start children with an annual total of 1,380 hours of center based program option services. The Early Head Start program was awarded a portion of this request ($46,909) for year one. The Office of Head Start will award the EHS program the full amount for the school year so that all 64 children will be able to access the extended year / extended day center based program option services.

19 Athens Community Career Academy Governance Board Meeting Minutes Athens Community Career Academy Heritage Board Room #3 Monday, March 13, :00 am Board Members Present: CJ Amason, Caroline Angelo, Patricia Barron, David Cole, Dexter Fisher, Lawrence Harris, Chuck Jones, David Matheny, Johnelle Simpson, Auburn Bolton (designee for DeAnne Varitek) Board Members Absent: Shawn Butcher, Carol Rayburn-Cofer, Stacy Conner, Bill Cowsert, Sheila Neely-Norman, Ben Rivers, Mark Tavernier, Marie Yuran Guests: James Barlament, CCSD Charter System Director I. Call to Order Dexter Fisher called the meeting to order at 9:14 am. Mr. Fisher appreciated those that adjusted their schedules to meet today since the meeting date had to be changed due to scheduling conflicts (initially the meeting was scheduled for Mon. 3/20/17). II. Review of Previous Minutes Minutes from last meeting (02/20/17) were approved. III. Old Business A. Certification Review - Standard 1 At the last meeting it was agreed that the board would go through a section at a time on the certification documents. Mr. Harris introduced James Barlament, Charter System Director for Clarke County School District, who was in attendance and would be discussing the charter system. Mr. Barlament explained the role of ACCA in the Charter System timeline. The charter status of ACCA began in 2009 and the first five years went through the school year. CCSD had to make a choice by the summer of 2015 what type the school district would become. CCSD chose to become a Charter System.

20 CCSD entered into a Performance Contract with the state. Agreement between CCSD and the State Board of Education, which gives CCSD flexibility and have to attain targets set by the system. CCSD wanted to initially include the Career Academy into the Charter System, but at the time, Career Academies had to be non-profit status in order to be under the Charter System. Dr. Lanoue and the ACCA board agreed in an ACCA board meeting that ACCA and CCSD were not interested in ACCA becoming nonprofit. Therefore, the contract was renegotiated to not include the Career Academy into the Charter System. Therefore, ACCA doesn t really have a status right now since ACCA isn t included in CCSD s Charter System, and ACCA is somewhat in a limbo status and is considered a program of each of the high schools. However, the rules have recently been changed that you can now include a Career Academy in a Charter System without having to a non-profit. Mr. Barlament and Mr. Harris have now been discussing the options with the state about ACCA and CCSD. Judge Barron asked what the difference would be between a school and a program. Mr. Harris said it s kinda hard to describe, but all the students that attend ACCA are still a part of one of the high schools, which is why it is considered a program and not a school. All ACCA students still graduate from their home high school, not ACCA. Mr. Barlament doesn t see any reason why ACCA shouldn t go through certification and get added to the CCSD s Charter System and doesn t expect any barriers in moving forward with this decision. Judge Barron asked what is the advantage of doing this. Mr. Barlament mentioned ACCA is in a limbo status since they aren t a certified Career Academy, and ACCA isn t technically considered a Career Academy in the eyes of the state. ACCA may miss out on some funding opportunities, employment opportunities, etc. Mr. Harris mentioned that in the past he had offered for ACCA to host a state conference, and he was told ACCA wasn t a certified Career Academy, so they wouldn t be eligible. He also spoke with someone about a future grant, and he said ACCA wouldn t be eligible since ACCA don t really exist under the state s eyes. Ms. Angelo asked if student credits were in jeopardy, and Mr. Harris said definitely not. Student s credits are still transferable, etc. Mr. Harris will the board the Steps for adding a Career Academy to the Charter System Contract. State board would then need to approve this in June. Mr. Barlament is hopeful that this could happen in June so that starting with the school year, ACCA will not longer be in limbo and would be certified and be under the Charter System contract as well. Mr. Barlament feels like this would be approved without any issues.

21 Judge Barron asked why we didn t get added to the Charter System in the first place. Ms. Amason said the reason ACCA hadn t done this before was because of the non-profit status. That status entailed a lot more logistics. Ms. Amason mentioned that the ACCA board didn t want to have to be non-profit status because ACCA wanted still be under the CCSD board. Mr. Barlament mentioned that the non-profit requirement only lasted about a year and then they changed their mind to not require it anymore just recently. Ms. Amason also mentioned that they also didn t want ACCA to be considered a school and students graduate from ACCA, but to graduate from their home high school. Mr. Harris and Ms. Angleo are going to be at a certification review for Henry County over the next two days, so this will help Mr. Harris see what would be in store for the certification process if ACCA goes through it. He will also be able to speak with those that will be determining certification, etc for more insight about the logistics of the process. Mr. Barlament stated that the the function of the ACCA board is to connect ACCA and it s students with industries and business opportunities. Mr. Fisher stated the ACCA board would need to vote to determine whether ACCA wants to move forward with ACCA being added to the CCSD Charter System. It was determined that a quorum (majority of voting members weren t present) was not available to vote and the board was considering conducting the voting via . Ms. Amason read the bylaws and the wording states that a majority of the voting members would need to be present to reach a quorum. Mr. Jones suggested that the bylaws be revised so that an could be possible since all voting members aren t always available at the meetings to vote. Mr. Fisher was able to contact Carol Rayburn-Cofer and Sheila Neely-Norman via a conference call to vote so that a quorum could be reached. Ms. Amason motioned to have ACCA under the CCSD Charter System. Judge Barron seconded and everyone else agreed. It was approved. B. Meeting with local BOE Mr. Fisher stated that he will check with Mr. Charles Worthy (CCSD Board President) to find out if the CCSD Board will be available to meet with the ACCA Governance Board prior to their CCSD Board Work Session on Thursday, April 6th at 5 pm (1 hour before their 6 pm normal Work Session meeting). Mr. Fisher will let him know that the ACCA Governance Board wants to discuss the roles & responsibilities of ACCA s governance board as well as the CCSD board and the ACCA certification. Judge Barron suggested creating a two page document to map out what will be discussed in the meeting. Mr. Fisher will update the ACCA Governance Board members of Mr. Worthy s response.

22 Mr. Harris suggested possibly creating a subcommittee to meet with him regarding the Certification material since it s so much to go over especially if ACCA is trying to get the certification approved by June. Mr. Barlament mentioned that the CCSD Board will have to approve it too before it goes to the state board, so time is of the essence with moving forward with this. Mr. Matheny suggested that the ACCA Governance Board probably needs to meet the week of 3/27 to discuss what will be discussed with the CCSD board. Voting for the bylaws revision will also occur at this meeting. The board discussed meeting day options, and Tuesday, March 28th at 4 pm was determined to be the best option for this meeting. Beth Holliday will out the board about this new meeting date and will also send out a calendar invitation. Judge Barron asked if the bylaws were revised after the recent amendments from this year. Mr. Harris said he didn t think so, but that it could be done soon. This will be completed after the vote on 3/28 regarding voting being able to be conducted via in order to reach a quorum. Judge Barron motioned to amend Article 6, Section 5 of the ACCA Governance Board Bylaws - in person, by conference call, or by Will vote to approve this at the 3/28 meeting. Ms. Amason would like to make a motion to remove Bill Cowsert from the board due to lack of attendance and training. Judge Barron asked him previously about his plans for the board and he said he would like to stay on the board. Judge Barron explained the training requirements, etc. and he said he would make it up, but he hasn t done so yet. The ACCA Governance Board must notify him within 10 days of voting regarding this. A letter will be sent soon to Mr. Cowsert. C. ACCA instructors for Mr. Harris stated that he has worked on editing ATC s Job Descriptions for instructor positions for ATC college classes taught at the Career Academy. These job descriptions have been ed out to deans at programs at UGA to see who may be interested. ACCA s contact information was included on it, and ACCA is hopeful that soon they will receive applications for potential, quality instructors. Mr. Harris mentioned that there are a lot of interested students for the Career Academy next school year, and quite a bit want to stay all day, which means we will need even more instructors than this school year. It was suggested to these Job Descriptions to the ACCA board members so that they can either advertise it or pass it along to any potential qualified applicants.

23 Mr. Harris is meeting with CCSD s Human Resource director soon so that it can be determined the best way to pass these job descriptions along to any staff members who may want to co-teach at their school as well as at the Career Academy. IV: New Business A. Local Workforce Data Hoping Ryan Moore can come speak to the board soon about job force needs in the Athens area. B. Enrollment Update Did not discuss this agenda item due to time limitations. C. Work-Based Learning Update Did not discuss this agenda item due to time limitations. D. Athens Technical College Update (Caroline Angelo) Ms. Angelo stated there are two new program chairs for ATC: Business Technology and Business Management/Marketing Management. This may allow for opportunities for new TCCs for ACCA. Three ATC programs have programs chairs retiring soon: Culinary, Industrial Systems (Mechatronics falls under this), and Criminal Justice. These positions will be posted soon. This was brought up as the programs may see some fresh new ideas coming up in the future due to new program chairs being hired. McCann Aerospace may have some upcoming opportunities for students. ATC Counselor workshop is this Friday, March 17th at ATC. It is voluntary - not mandatory. A few years ago CCSD required all high school teachers to attend a similar event. This will be smaller and will include counselors from 10 counties. It will be an opportunity for counselors to learn more about Athens Technical College. V. Questions and Comments Mr. Harris mentioned that if Chuck Jones, Dexter Fisher, and Carol Rayburn-Cofer are all leaving the board soon, we may need to start brainstorming ideas for potential nominees for new members. Mr. Fisher mentioned that this can be put on hold for now. He had discussed with Mr. Jones and Ms. Rayburn-Cofer about the possibility of holding off on this for now. Mr. Fisher said he wants to see this certification through and then look at this in the future. VI. Adjournment Dexter Fisher ended the meeting at 10:38 am.

24 The next ACCA Governance Board Meeting will be Monday, April 17, 2017 at 9 am at the Athens Community Career Academy. These minutes have been submitted by Beth Holliday, ACCA Executive Secretary.

25 Clarke County School District PBIS Initiative Handout - April 6, 2017 What is Positive Behavioral Interventions and Supports? Positive Behavioral Interventions and Supports (PBIS) is an evidence-based, data-driven framework proven to reduce disciplinary incidents, increase a school s sense of safety and support improved academic outcomes. More than 22,000 U.S. schools are implementing PBIS and saving countless instructional hours otherwise lost to discipline. The premise of PBIS is that continual teaching, combined with acknowledgement or feedback of positive student behavior will reduce unnecessary discipline and promote a climate of greater productivity, safety and learning. PBIS schools apply a multi-tiered approach to prevention, using disciplinary data and principles of behavior analysis to develop school-wide, targeted and individualized interventions and supports to improve school climate for all students. (OSEP Technical Assistance Center on Positive Behavior Interventions & Supports) Three-year History of PBIS in CCSD In , a district PBIS proposal to become a state-recognized PBIS district was prepared by Dr. Rosie Cooper-Neary, Lead Behavior Specialist, and presented to a district PBIS leadership team assembled by Dr. Lanoue. In order to become a state-recognized PBIS district, the following must be in place: Establish and maintain a district goal to improve positive school climate through the implementation of the PBIS framework Form a District Leadership Team that meets at least twice a year: Develop a district PBIS implementation plan that is reviewed and updated Analyze and review schools discipline data, including race and ethnicity Designate and support a district PBIS coordinator (.1 -.5FTE) Ensure that all school PBIS Teams, including the Principal, will participate in each of the required training workshops Ensure that the District Coordinator and school coaches attend professional learning activities conducted by the Georgia PBIS Team and/or School Climate Specialist Allocate necessary funding to support training and implementation of PBIS (e.g. travel, substitutes, materials, supplies, etc.) Agree to fund the use of the School-Wide Information System (SWIS) for a minimum of one year for each implementing school Ultimately, the proposal did not go through because we could not reach an agreement with the state to forgo the SWIS requirement. SWIS is a behavior data tracking system that requires schools to enter all office disciplinary referral data in order to track behavior throughout the school (the PBIS team then uses this data to drill down into behavior as a team; the state also uses this to help support PBIS districts). Dr. Lanoue and others on the leadership team were concerned with having school personnel take on double data entry and expressed opinions that Infinite Campus could collect the same data as the SWIS system. There were several requests to GaPBIS to allow us to proceed with using our Infinite Campus system, but these requests were denied. Handout prepared by Dr. Rosie Cooper-Neary, Lead Behavior Specialist CCSD, Department of Special Education - April, 2017

26 Clarke County School District PBIS Initiative Handout - April 6, 2017 Where are we now? For the school year, CCSD s Strategic Plan incorporated Goal II : Create dynamic learning experiences for all students to close the achievement gap and to prepare them for college and careers; Performance Objective E: Establish positive school cultures and classroom management practices that support students academic, emotional, and social needs. As part of Focus Area #5 in School Improvement Plans, schools were required to include a PBIS Action Plan. In order to support schools in this initiative, the CCSD Behavior Specialist team developed a PBIS training (modeled after the state s training) covering the ten critical elements: PBIS Team & Administrative Support Expectations & Rules System for Teaching Classroom Systems Effective Discipline Procedures School-wide Incentive Program Faculty Commitment & Participation Program Evaluation Data Entry & Analysis: Problem Solving Implementation Planning An eight-member team (including an administrator) from all twenty-one CCSD schools received training on all ten critical elements of PBIS in May and July (1.5 days) The Behavior Specialist team currently serve as external PBIS coaches to assigned schools. This support looks like attending monthly PBIS meetings, guiding schools in understanding classroom behavior tracking, providing school-based training as requested, completing PBIS walk-throughs, and assisting with action planning. Where do we go from here? We need to make a decision regarding whether or not to proceed as a state-recognized PBIS district. The benefits of becoming a state-recognized district are: Preparation of the district leadership team for PBIS implementation through data analysis and strategic planning Continuous ongoing support and professional learning for school teams at no cost Continuous ongoing support and professional learning for district PBIS coordinator Provide SWIS training and technical assistance for decision-making and planning Assist with collecting, interpreting, and action planning around data to evaluate progress, determine trends, and measure outcomes Credit on the CCRPI for Personalized Climate and School Climate Rating (up to 1 point for implementing schools who meet requirements) Research for Informational Purposes Schools trained in PBIS and implementing with high fidelity experience significant reductions in student suspensions and office discipline referrals (Bradshaw, Mitchell, & Leaf, P. J., 2010) Teachers in schools implementing PBIS with fidelity have significantly lower levels of burnout and significantly higher levels of efficacy; teachers in schools of low socioeconomic status benefit most from PBIS implementation (Ross, Romer, & Horner, R.H., 2012) Principals in PBIS schools receive significantly higher ratings associated with behavior management effectiveness; PBIS-certified staff indicate statistically significantly greater rates of job satisfaction than those in non-pbis schools (Richter, Lewis, & Hagar, J., Handout prepared by Dr. Rosie Cooper-Neary, Lead Behavior Specialist CCSD, Department of Special Education - April, 2017

27 2012) Clarke County School District PBIS Initiative Handout - April 6, 2017 Handout prepared by Dr. Rosie Cooper-Neary, Lead Behavior Specialist CCSD, Department of Special Education - April, 2017

28 March 2, 2017 Athens, GA A regular meeting of the Clarke County Board of Education was held on the above date at 6:00 p.m. in the Heritage Hall of the H.T. Edwards Sr. Building, located at 440 Dearing Extension, Athens, Georgia. Mr. Charles Worthy, President, presided. PRESENT: Jared Bybee, Greg Davis, Linda Davis, Sarah Ellis, John Knox, Vernon Payne, Ovita Thornton, Carol Williams, and Charles Worthy ABSENT: None SILENT MEDITATION/PLEDGE OF ALLEGIANCE Guests were invited to join the Board of Education in a moment of silent meditation and pledge of allegiance to the flag. RECOGNITION OF ACHIEVEMENTS AND AWARDS School Board Appreciation Week Greg Davis, District One Vernon Payne, District Two Linda Davis, District Three Jared Ruiz Bybee, District Four Sarah Ellis, District Five and Vice President Charles Worthy, District Six and President Carol Williams, District Seven John Knox, District Eight Ovita Thornton, District Nine Four Star Employee Award Winners Aly Brice, Teacher Chase Street Elementary School Megan Makin, Teacher Oglethorpe Ave. Elementary School Trudy Martin, Crossing Guard Timothy Road Elementary School Xernona Thomas, Principal J.J. Harris Elementary School INFORMATION ITEMS COC/SPLOST Monthly Report: The SPLOST Monthly Report dated March 1, 2017 was presented to board members. There were no questions. SPLOST 4 Report: The SPLOST 4 report for the period ending January 2017 was presented to board members. There were no questions. Early Head Start/Head Start Policy Council Meeting Minutes & Reports: Board members received a copy of the Early Head Start/Head Start Policy Council Meeting minutes dated December 31, 2017 along with program reports. There were no questions. Athens Community Career Academy & Reports: Board members received a copy of the ACCA Board meeting minutes dated February 20, The Board discussed a request from the ACCA Board for a meeting. The Board could potentially meet with the ACCA Board on April 13 at 5:00 p.m. before the regular meeting. Parent Advisory Board Meeting: Linda Davis will represent the Board at the Parent Advisory Board Meeting on March 20 at Alps Elementary School. AMEND AND/OR ADOPT AGENDA 1

29 March 2, 2017 Dr. Parish asked that the agenda be amended to add a discussion regarding additional Board training hours. On a motion by Mr. Payne, seconded by Mrs. Davis, the Board voted unanimously (9-0) to adopt the agenda as amended. The motion passed. SUPERINTENDENT S REPORT Charter System Update: James Barlament gave a brief overview on the remaining Local School Governance Team training sessions. He informed the Board that there would possibly be a leadership academy for LSGTs this fall. The Board also held a brief discussion on the possible expenditures of the charter money. Charter System Foundation: The Board had a discussion on whether or not the CCSD should become a member of the Charter System Foundation now that we are a charter district. The cost of joining the Foundation was quoted at approximately $17,500 annually but could also be pro-rated for the remainder of the fiscal year should the Board wish to join now. On a motion by Mr. Davis, seconded by Mrs. Thornton, the Board voted seven for (Bybee, G. Davis, L. Davis, Ellis, Knox, Williams, Worthy) and two abstentions (Payne, Thornton) to proceed in joining the Charter System Foundation for the remainder of the fiscal year, the cost of which will be pro-rated. Summer Work Schedule: The Board received a copy of the proposed summer work schedule for the CCSD. There Board approved and the summer work schedule will commence on May 30, BOARD REPORTS GSBA District 11 Director s Report: Mr. Payne requested that he be allowed to nominate Mrs. Thornton as the legislative liaison for GSBA. The Board held a discussion regarding the GSBA Summer Conference scheduled for June. Mr. Payne and Mrs. Thornton are confirmed to attend. The Board will discuss at the next work session (April) whether or not they wish to combine the June work session and June regular meeting into one in order to allow for more members attendance at the conference. Government Relations Committee Report: Mrs. Thornton briefed the Board on House Bill 338 and its significant changes. GAE is acknowledging the changes but does not support H.B GSBA is conducting a teleconference regarding H.B. 338 on Monday, March 6. Board members will be phoned for participation. The GSBA Delegate, Alternate, and Governmental Operations committee will be decided upon in April. The Delegate and Alternate will be voted on in April. Mr. Davis noted that House Bill 217 passed the House. This bill would provide tax credits for private education. Finance Committee: The April Finance Committee meeting will likely be moved to April 10, Policy Committee: Georgia Appleseed will be present at the next policy committee meeting to present their preliminary findings and recommendations regarding the CCSD Code of Conduct based on input from stakeholders. The Policy Committee requests that the full Board attend if possible. The committee has been discussing Board-related policies including those related to the operations of the Board and Board committees. They request full Board input in reviewing and editing these policies. ACTION ITEMS Minutes of Previous Meetings: On a motion by Mr. Payne, seconded by Mr. Davis, the Board voted unanimously (9-0) to approve the minutes of the work session held February 2, 2017 and the regular meeting held February 9, The motion passed. 2

30 3 March 2, 2017 Financial Report: Dr. Parish recommended approval of the financial reports for January On a motion by Mrs. Ellis, seconded by Mrs. Davis, the Board voted unanimously (9-0) to approve the financial report as presented. The motion passed. Policies and Exhibit to be Adopted: Dr. Parish recommended that the Board suspend the rules to adopt the following policies and exhibit: Policy BCBG Voting Method (Revised), Policy GAAA Equal Opportunity Employment (Revised), Policy JRA Student Data Privacy Complaints (New), and Exhibit JRA-E(1) Student Data Privacy Complaints (New). On a motion by Mr. Payne, seconded by Mrs. Davis, the Board voted unanimously (9-0) to suspend the rules in order to adopt the aforementioned policies and exhibit. The motion passed. On a motion by Mr. Payne, seconded by Mrs. Williams, the Board voted unanimously (9-0) to adopt the aforementioned policies and exhibit as presented. The motion passed. Out-of-State/Overnight Field Trips: Board approval was requested of the following out-of-state/overnight field trip requests: Coile Middle School, Clarke Middle School, Burney Harris Middle School, and Clarke Central High School, Macon, GA, Apr 27-Apr 29, State Level Agriscience Fair, Timothy Road Elementary School, Eatonton, GA, May 3-May 5, Rock Eagle, Winterville Elementary School, Hampton, GA, May 11-May 12, Fortson 4H Center, and Cedar Shoals High School, Elberton, GA, May 23-May 26, JROTC Summer Camp. Dr. Parish recommended approval of the out-of-state/overnight field trips as presented. On a motion by Mrs. Williams, seconded by Mr. Knox, the Board voted unanimously (9-0) to approve the Superintendent s recommendation. The motion passed. Intend to Submit a Drug Free Communities Grant: Board approval was requested to submit a Drug Free Communities (DFC) grant from the Federal Substance Abuse and Mental Health Services Administration (SAMHSA). Grant funds up to $625,000 will support a Clarke County community-based youth substance use prevention program. Dr. Parish recommended approval of the submission of the Drug Free Communities grant. On a motion by Mr. Payne, seconded by Mr. Davis, the Board voted unanimously (9-0) to approve the Superintendent s recommendation. The motion passed. Intent to Submit a Sprint 1 Million Project Application: Board approval was requested to submit a Sprint 1 Million Project application to provide home internet access to disadvantaged high school students in Clarke County to fully participate in the digital world and reach their full potential. This five-year program will support at least 300 students per year with high-speed internet on the Sprint Network, a device, hotspot capability, and compliant content filters. Dr. Parish recommended approval of the submission of a Spring 1 Million Project application. On a motion by Mr. Davis, seconded by Mr. Payne, the Board voted unanimously (9-0) to approve the Superintendent s recommendation. The motion passed. Purchase of ST Math Fluency Practice Annual Student Licenses: Board approval was requested for the purchase of annual student subscriptions to ST Math Fluency software for kindergarten through second grade students at all of the elementary schools in the amount of $13,944. The licenses will be purchased with 2017 Title I, Part A Carryover funds and may be renewed in subsequent years. The licenses will be used to provide math fluency practice to support math interventions for kindergarten through second students. These annual licenses will be purchased from MIND Research Institute and may be renewed in subsequent years. Dr. Parish recommended approval of the purchase of annual subscriptions to ST Math fluency software. On a motion by Mr. Davis, seconded by Mrs. Davis, the Board voted unanimously (9-0) to approve the Superintendent s recommendation. The motion passed. Munis Software Renewal (Business Services and Human Resources): Board approval was requested for Munis software renewals which are currently provided by Tyler Technologies. Munis is currently the Human Resource/Accounting software system. This renewal will consist of client maintenance & support and the hosting of software applications in managed data servers. The proposed contract is for a term of 12 months beginning July 1, In accordance with OCGA , the contract will terminate at the end of each calendar year of the term, but will automatically renew for two additional on-year terms (24 months) unless the District takes affirmative action to nonrenew. The total annual price is $ 281, which includes services listed in the attached contract for the Munis Software SaaS system. Funding is from the general budget. Dr. Parish recommended approval of Munis software renewals provided by Tyler Technologies. On a motion by Mr. Payne, seconded by Mr. Bybee, the Board voted unanimously (9-0) to approve the Superintendent s recommendation. The motion passed.

31 March 2, 2017 Systems Management Solution Upgrade (Technology): Board approval was requested to upgrade the systems management solution (Microsoft System Center) in preparation for new devices to be delivered later this year. CDWG was chosen to provide this service utilizing NJPA Contract Pricing (Contract # NJPA100614#CDW) for the one-time cost of $28, Funding will be provided from the FY2017 Technology budget. Dr. Parish recommended approval of the purchase of service work necessary to upgrade the systems management solution. On a motion by Mr. Davis, seconded by Mr. Bybee, the board voted unanimously (9-0) to approve the Superintendent s recommendation. The motion passed. Whitehead Road Annex PL Room Projection System (Technology): Board approval was requested to purchase and install a new projection system in the Whitehead Road Annex Professional Learning room. Summit Systems was chosen to install a new projector, sound system, and associated cabling and accessories utilizing State of Georgia Contract Pricing (Contract # SPD-SPD ) for the total cost of $12, Funding will be provided from the FY2017 Technology budget. Dr. Parish recommended approval of the purchase and installation of a new projection system for the Whitehead Road Anne Professional Learning room from Summit Systems. On a motion by Mr. Payne, seconded by Mrs. Davis, the Board voted unanimoushly (9-0) to approve the Superintendent s recommendation. The motion passed. Worker s Comp Self Insurance Resolution: Board approval was requested to authorize the application for certification as a self-insurer under the workers compensation laws and to authorize the Superintendent to execute the application. In accordance with instructions from the Georgia State Board of Workers Compensation, the Board may complete the indicated authorization through the Resolution Authorizing the Application for Certification as a Self-Insurer. The purpose of the authorization and subsequent application is to enable the Clarke County School District to give consideration of a workers compensation self insurance option, if available, through the upcoming insurance proposal process. The application was recommended by our insurance consultant, Al Sherling of Insurance Review and Management, Inc. Dr. Parish recommended approval of the authorization of the application for certicication as a self-insurer under the workers compensation laws. On a motion by Mr. Payne, seconded by Mr. Davis, the Board voted unanimously (9-0) to approve the Superintendent s recommendation. The motion passed. Point-of-Sale Software License Renewal (School Nutrition): Board approval was requested for the renewal of the point-of-sale software license used in the School Nutrition Program from Horizon OneSource. The original purchase and implementation of services was Board-approved on April 10, The software license renewal cost is $13, utilizing the TIPS/TAPS Cooperative Purchasing Contract Number This contract will expire November 22, Funds are from the FY2017 School Nutrition budget. Dr. Parish recommended approval of the point-of-sale software license renewal from Horizon OneSource. On a motion by Mrs. Davis, seconded by Mr. Payne, the Board voted unanimously (9-0) to approve the Superintendent s recommendation. The motion passed. Memo of Agreement between CCSD and UGA for PDSD: Board approval was requested of the Memorandum of Agreement between the Clarke County School District and the Board of Regents of the University System of Georgia (UGA College of Education), to maintain and enhance the development and implementation of a Professional Development School District to serve students at CCSD. Such approval would extend the agreement for three years, commencing April 1, 2017 and ending March 31, Dr. Parish recommended approval of the memorandum of agreement between CCSD and UGA for a PDSD for a period of three years. On a motion by Mr. Davis, seconded by Mrs. Ellis, the Board voted seven for (Bybee, G. Davis, Ellis, Knox, Payne, Williams, Worthy) and two abstentions (L. Davis, Thornton) to approve the Superintendent s recommendation. The motion passed. Personnel Recommendations: 4

32 March 2, 2017 Dr. Parish recommended approval of the personnel recommendations as presented. On a motion by Mr. Payne, seconded by Mrs. Ellis, the Board voted eight for (Bybee, G. Davis, Ellis, Knox, Payne, Thornton, Williams, Worthy) and one abstention (L. Davis) to approve the Superintendent s recommendation. The motion passed. Schedule Board Training Session (Discussion): The Board discussed and approved the addition of a Board training session to review Board roles, responsibilities, and operations to be tentatively scheduled for April 17 at 1:00 p.m. Executive Session On a motion by Mr. Bybee, seconded by Mr. Payne, the Board voted unanimously (9-0) to convene in executive session at 8:16 p.m. for the purpose of discussing the acquisition, disposal, leasing or appraisal o real estate or other property; the appointment, employment compensation, hiring, dismissal or evaluation of employees; and pending or potential litigation, claims, or administrative proceedings or the Settlement of such litigation, claims or administrative proceedings. The motion passed. On a motion by Mr. Payne, seconded by Mr. Knox, the Board voted unanimously (9-0) to reconvene in regular session 9:37 p.m. The motion passed. ADJOURNMENT There being no further business, on a motion by Mr. Payne, seconded by Mr. Knox, the Board voted unanimously (9-0) to adjourn at 9:37 p.m. The motion passed. Secretary President 5

33 March 15, 2017 Athens, Georgia A called meeting of the Clarke County Board of Education was held on the above date at 1:00 p.m. in room the District Services Conference Room (room 02) of the H.T. Edwards Sr. Building, 440 Dearing Extension, Athens, Georgia. Mr. Charles Worthy, President, presided. PRESENT: Jared Bybee, Greg Davis, Linda Davis, Sarah Ellis, John Knox, Vernon Payne, Ovita Thornton, Carol Williams, and Charles Worthy ABSENT: None AMEND AND/OR ADOPT AGENDA On a motion by Mrs. Williams, seconded by Mrs. Davis, the Board voted unanimously (8-0) to adopt the agenda as presented. The motion passed. ACTION ITEMS Dinners with Finalists (Location) March 28, 29, & 30, 2017: The Board discussed possible locations for conducting dinners and interviews with the potential three finalists for the superintendent position. On a motion by Mrs. Williams, seconded by Mrs. Davis, the Board voted unanimously (8-0) to conduct the dinners and interviews at either The University of Georgia Center for Continuing Education and Hotel (first choice) or Hilltop Grille (second choice) based on availability. The motion passed. Mrs. Weaver will finalize location and details. Community Involvement with Finalists (Location) April 3, 2017: The Board discussed possible locations for a tentatively planned community involvement session with the finalist(s). The Board agreed a large space with room for at least 200 people would be necessary. Possible locations include high school auditoriums, media centers, and cafeterias. The Board would prefer an east side location for the event if available. On a motion by Mrs. Ellis, seconded by Mr. Davis, the Board voted unanimously (8-0) to hold the community involvement session with the finalist(s) at an appropriate CCSD campus location based on capacity, preferably on the east side of Athens. The motion passed. Executive Session: Mr. Worthy recommended an executive session for the purpose of discussing personnel. On a motion by Mrs. Davis, seconded by Mr. Payne, the Board voted unanimously (8-0) to convene in executive session at 1:14 p.m. for the reason stated. The motion passed. Mrs. Thornton arrived. On a motion by Mr. Davis, seconded by Mr. Payne, the Board voted unanimously (9-0) to reconvene in regular session at 3:13 p.m. The motion passed. ADJOURNMENT There being no further business, on a motion by Mrs. Davis, seconded by Mrs. Williams, the Board voted unanimously (9-0) to adjourn at 3:15 p.m. The motion passed. Secretary President 1

34 March 21, 2017 Athens, Georgia A called meeting of the Clarke County Board of Education was held on the above date at 5:00 p.m. in the Cypress Room of the Hilton Garden Inn located at 390 E. Washington St., Athens, Georgia. Mr. Charles Worthy, President, presided. PRESENT: Jared Bybee, Greg Davis, Linda Davis, Sarah Ellis, John Knox, Vernon Payne, Ovita Thornton, Carol Williams, and Charles Worthy ABSENT: None ACTION ITEMS Executive Session: Mr. Worthy recommended an executive session for the purpose of discussing personnel. On a motion by Mr. Davis, seconded by Mrs. Davis, the Board voted unanimously (9-0) to convene in executive session at 5:00 p.m. for the reason stated. The motion passed. On a motion by Mr. Davis, seconded by Mrs. Davis, the Board voted unanimously (9-0) to reconvene in regular session at 10:21 p.m. The motion passed. ADJOURNMENT There being no further business, on a motion by Mr. Payne, seconded by Mrs. Davis, the Board voted unanimously (9-0) to adjourn at 10:22 p.m. The motion passed. Secretary President 1

35 March 22, 2017 Athens, Georgia A called meeting of the Clarke County Board of Education was held on the above date at 5:00 p.m. in the Cypress Room of the Hilton Garden Inn located at 390 E. Washington St., Athens, Georgia. Mr. Charles Worthy, President, presided. PRESENT: Jared Bybee, Greg Davis, Linda Davis, Sarah Ellis, John Knox, Vernon Payne, Ovita Thornton, Carol Williams, and Charles Worthy ABSENT: None ACTION ITEMS Executive Session: Mr. Worthy recommended an executive session for the purpose of discussing personnel. On a motion by Mrs. Davis, seconded by Mr. Payne, the Board voted unanimously (9-0) to convene in executive session at 5:00 p.m. for the reason stated. The motion passed. On a motion by Mrs. Davis, seconded by Mr. Payne, the Board voted unanimously (9-0) to reconvene in regular session at 11:43 p.m. The motion passed. ADJOURNMENT There being no further business, on a motion by Mrs. Thornton, seconded by Mrs. Davis, the Board voted unanimously (9-0) to adjourn at 11:43 p.m. The motion passed. Secretary President 1

36 March 28, 2017 Athens, Georgia A called meeting of the Clarke County Board of Education was held on the above date at 5:00 p.m. in Salon 5 of the Georgia Center for Continuing Education located at 1197 S. Lumpkin Street, Athens, GA. Mr. Charles Worthy, President, presided. PRESENT: Jared Bybee, Greg Davis, Linda Davis, Sarah Ellis, John Knox, Vernon Payne, Ovita Thornton, Carol Williams, and Charles Worthy ABSENT: None ACTION ITEMS Executive Session: Mr. Worthy recommended an executive session for the purpose of discussing personnel. On a motion by Mrs. Ellis, seconded by Mr. Payne, the Board voted unanimously (9-0) to convene in executive session at 6:38 p.m. for the reason stated. The motion passed. On a motion by Mr. Bybee, seconded by Mrs. Davis, the Board voted unanimously (9-0) to reconvene in regular session at 8:43 p.m. The motion passed. ADJOURNMENT There being no further business, on a motion by Mr. Payne, seconded by Mrs. Davis, the Board voted unanimously (9-0) to adjourn at 8:44 p.m. The motion passed. Secretary President 1

37 March 29, 2017 Athens, Georgia A called meeting of the Clarke County Board of Education was held on the above date at 5:36 p.m. in Salon 5 of the Georgia Center for Continuing Education located at 1197 S. Lumpkin Street, Athens, GA. Mr. Charles Worthy, President, presided. PRESENT: Jared Bybee, Greg Davis, Linda Davis, Sarah Ellis, John Knox, Vernon Payne, Ovita Thornton, Carol Williams, and Charles Worthy ABSENT: None AMEND AND/OR ADOPT AGENDA Mr. Worthy recommended an amendment to the agenda in order to add an executive session. On a motion by Mr. Payne, seconded by Mrs. Williams, the Board voted unanimously (9-0) to adopt the agenda as amended. The motion passed. ACTION ITEMS Executive Session: Mr. Worthy recommended an executive session for the purpose of discussing personnel. On a motion by Mr. Payne, seconded by Mrs. Thornton, the Board voted unanimously (9-0) to convene in executive session at 6:35 p.m. for the reason stated. The motion passed. On a motion by Mrs. Thornton, seconded by Mrs. Davis, the Board voted seven for (Bybee, G. Davis, L. Davis, Ellis, Payne, Thornton, Worthy) and two opposed (Knox, Williams) to reconvene in regular session at 8:40 p.m. The motion passed. ADJOURNMENT There being no further business, on a motion by Mrs. Davis, seconded by Mrs. Thornton, the Board voted seven for (Bybee, G. Davis, L. Davis, Ellis, Payne, Thornton, Worthy) and two opposed (Knox, Williams) to adjourn at 8:41 p.m. The motion passed. Secretary President 1

38 March 30, 2017 Athens, Georgia A called meeting of the Clarke County Board of Education was held on the above date at 5:35 p.m. in Salon 5 of the Georgia Center for Continuing Education located at 1197 S. Lumpkin Street, Athens, GA. Mr. Charles Worthy, President, presided. PRESENT: Jared Bybee, Greg Davis, Linda Davis, Sarah Ellis, John Knox, Vernon Payne, Ovita Thornton, Carol Williams, and Charles Worthy ABSENT: None AMEND AND/OR ADOPT AGENDA Mr. Worthy recommended an amendment to the agenda in order to add an executive session. On a motion by Mr. Payne, seconded by Mrs. Thornton, the Board voted unanimously (9-0) to adopt the agenda as amended. The motion passed. ACTION ITEMS Executive Session: Mr. Worthy recommended an executive session for the purpose of discussing personnel. On a motion by Mr. Payne, seconded by Mrs. Thornton, the Board voted unanimously (9-0) to convene in executive session at 6:45 p.m. for the reason stated. The motion passed. On a motion by Mrs. Davis, seconded by Mrs. Thornton, the Board voted unanimously (9-0) to reconvene in regular session at 11:23 p.m. The motion passed. ADJOURNMENT There being no further business, on a motion by Mrs. Davis, seconded by Mr. Payne, the Board voted unanimously (9-0) to adjourn at 11:24 p.m. The motion passed. Secretary President 1

39 March 31, 2017 Athens, Georgia A called meeting of the Clarke County Board of Education was held on the above date at 2:00 p.m. in the District Services Conference Room (room 02) of the H.T. Edwards Sr. Building located at 440 Dearing Extension, Athens, GA. Mr. Charles Worthy, President, presided. PRESENT: Jared Bybee, Greg Davis, Linda Davis, Sarah Ellis, John Knox, Vernon Payne, Ovita Thornton, Carol Williams, and Charles Worthy ABSENT: None AMEND AND/OR ADOPT AGENDA On a motion by Mr. Payne, seconded by Mrs. Davis, the Board voted unanimously (7-0) to adopt the agenda as presented. The motion passed. ACTION ITEMS Executive Session: Dr. Parish recommended an executive session for the purpose of discussing the acquisition, disposal, leasing or appraisal of real estate or other property and personnel. On a motion by Mr. Bybee, seconded by Mrs. Williams, the Board voted unanimously (7-0) to convene in executive session at 2:05 p.m. for the reason stated. The motion passed. Mr. Davis arrived. Mrs. Thornton arrived. City Manager Blaine Williams was invited into executive session to participate in the discussion regarding real estate and property. Mr. Williams exited executive session at 2:45 p.m. On a motion by Mrs. Davis, seconded by Mr. Payne, the Board voted unanimously (9-0) to reconvene in regular session at 3:35 p.m. The motion passed. ADJOURNMENT There being no further business, on a motion by Mrs. Thornton, seconded by Mr. Bybee, the Board voted unanimously (9-0) to adjourn at 3:35 p.m. The motion passed. Secretary President 1

40 CLARKE COUNTY SCHOOL DISTRICT General Fund Balance Sheet for FY 2017 As of February 2017 Assets Cash Balance $ 51,568,823 Taxes Receivable $ - Accounts Receivable $ 104,133 Prepaid Expenditures/Expenses $ - Warehouse Inventory $ 120,327 Interfund Accounts Receivable $ 75 TOTAL ASSETS $ 51,793,358 Liabilities And Fund Balance Accounts Payable $ 3,918 Salary and Benefit Payable $ - Interfund Accounts Payable $ 218 TOTAL LIABILITIES $ 4,136 Reserve for Inventory $ 111,170 Unreserved Fund Balance $ 51,678,052 TOTAL FUND BALANCE $ 51,789,222 TOTAL LIABILITIES AND FUND BALANCE $ 51,793,358

41 CLARKE COUNTY SCHOOL DISTRICT Financial Report for FY 2017 As of February 2017 REVISED AVAILABLE BUDGET YTD RECEIVED/EXP ENCUMBRANCES BUDGET PCT REVENUE FROM LOCAL SOURCES 1110 AD VALOREM TAXES 69,674,871 67,467,741 2,207, % 1121 OTHER R/E TAXES 1,000, , , % 1191 TITLE AD VALOREM TAX 900, , , % 1320 TUITION FROM OTHER GA LUAS % 1400 TRANSPORTATION FEES 500, , , % 1500 INVESTMENT INCOME 100,000 99, % 1910 RENTALS 7,500 1,945 5, % 1990 FEDERAL INDIRECT COST REIMB 175, ,638 67, % 1995 OTHER LOCAL REVENUE 100, ,368 (10,368) 110.4% 5300 SALE OF FIXED ASSETS % TOTAL LOCAL REVENUE 72,457,371 68,948,841 3,508, % REVENUE FROM STATE SOURCES 3120 QBE FORMULA EARNINGS 73,891,671 36,982,899 36,908, % 3122 QBE ALLOTMENT-OPERATING COSTS 5,307,369 3,536,866 1,770, % 3124 QBE ALLOTMENT REDUCTION (1,254,896) (836,163) (418,733) 66.6% 3125 STATE CATEGORICAL GRANTS 1,280, , , % 3140 QBE CONTRA ACCOUNT (18,046,496) (8,730,269) (9,316,227) 48.4% 3912 ON-BEHALF PAYMENTS-TCHR RETIRE % 3913 ON-BEHALF PAYMENTS-PSER % 3995 FUNDS FR OTHER STATE AGENCIES 275, , % 4521 OTH FED GRNTS THR GDOE - AARA % TOTAL STATE REVENUE 61,453,225 31,810,195 29,643, % REVENUE FROM FEDERAL SOURCES 4820 IMPACT AID 30,000 20,334 9, % 5200 INCOMING TRANSFER FR OTHER FUNDS - 2,046 (2,046) 100.0% TOTAL FEDERAL REVENUE 30,000 22,380 7, % TOTAL INCOME 133,940, ,781,416 33,159, % EXPENDITURES 1000 INSTRUCTION 92,478,396 47,523, ,731 44,715, % 2100 SUPPORT SVCS - PUPIL SERVICES 3,645,340 1,802,965 19,242 1,823, % 2210 SUPPORT SVCS - IMPR OF INST SERV 3,009,166 1,696,138 5,176 1,307, % 2220 SUPPORT SVCS - EDUC MEDIA 2,000,795 1,021,318 24, , % 2230 FEDERAL GRANT ADMINISTRATION - 6,819 - (6,819) 100.0% 2300 GENERAL ADMINISTRATION 1,252, ,799 12, , % 2400 SCHOOL ADMINISTRATION 8,266,740 4,840,362 10,751 3,415, % 2500 SUPPORT SVCS - BUSINESS 1,318, ,826 21, , % 2600 MAINT & OPER OF PLANT SERVICES 15,270,488 10,013, ,935 4,808, % 2700 STUDENT TRANSPORTATION 9,040,566 5,459, ,239 3,438, % 2800 SUPPORT SVCS - CENTRAL 2,513,766 1,678,271 33, , % 2900 OTHER SUPPORT SERVICES 152, , , % 3100 SCHOOL FOOD SERVICES 14,758 2,044-12, % 5000 OTHER OUTLAYS 350, ,780-90, % TOTAL EXPENDITURES 139,312,878 76,247, ,493 62,107, %

42 CLARKE COUNTY SCHOOL DISTRICT Professional Legal Services for FY 2017 As of February 2017 Budgeted Amount: $ 160, YTD Expenses: Date Vendor Amount Description 08/29/16 Hall Booth Smith 24, Services for June and July /17/16 Hall Booth Smith 22, Services for August /24/16 Hall Booth Smith 11, Services for September /07/16 Hall Booth Smith 15, Services for October /01/17 Hall Booth Smith 15, Services for November /22/17 Hall Booth Smith 14, Services for December 2016 Total YTD Expenses: $ 104, Available Budget: $ 55,361.00

43 CLARKE COUNTY SCHOOL DISTRICT Board Members Travel for FY 2017 As of February 2017 Travel Expense Remaining Budget Available Board Member Budget Bybee, Jared 2, ,811 Davis, Greg 2,000-2,000 Davis, Linda 2, ,445 Ellis, Sarah 2,000-2,000 Knox, John 2,000-2,000 Payne, Vernon 2, ,806 Thornton, Ovita 2, ,549 Williams, Carol 2,000-2,000 Worthy, Charles 2,000-2,000 TOTAL 18,000 1,389 16,611

44 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: OUT OF STATE/OVERNIGHT FIELD TRIPS The purpose of this memorandum is to request Board approval for out-of-state and/or overnight field trips. The following trips have been reviewed for appropriateness as per the policy and regulations guiding field trips and excursions [IFCB]: SCHOOL DESTINATION OVERNIGHT/OUT-OF-STATE DATE(S) Barrow Elementary School Skid-a-way Island, GA May 3-May 5, 2017 Purpose: Marine Science Center Multiple Schools Covington, GA May 22-May 26, 2017 Clarke Middle School, Burney Harris Middle School, Hilsman Middle School Purpose: FFA Summer Leadership Camp Clarke Central High School Elberton, GA May 30-June 2, 2017 Purpose: Marine Science Center Cedar Shoals High School Young Harris, GA June 15- June 18, 2017 Purpose: Girls Basketball Camp SUPERINTENDENT S RECOMMENDATION: Approval of the out-of-state, overnight field trips as listed. Jack Parish, Ed.D.

45 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: PURCHASE OF LITERACY MATERIALS FOR DLI CLASSROOMS The purpose of this memorandum is to request Board approval for the purchase of Wonders Lectura Maravillas, a first grade literacy program, for the dual language immersion classrooms at Oglethorpe Elementary School. The materials were reviewed by teachers and administrators at the school, and align with both program goals and the Georgia Standards of Excellence. The purchase will be made from the FY 17 Instructional Materials / Resources account in the amount of $12, SUPERINTENDENT S RECOMMENDATION: Approve the purchase of Wonders Lectura Maravillas for the first grade dual language immersion classrooms at Oglethorpe Elementary School in the amount of $12, from the FY 17 Instructional Materials / Resources account. Jack Parish, Ed.D.

46 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: PURCHASE OF INTERACTIVE TOUCH PANELS AND HARDWARE AT WHITEHEAD ROAD ELEMENTARY The purpose of this memorandum is to request Board approval for the purchase of six interactive touch panels with stands and computers at Whitehead Road Elementary. These interactive screens will be used in each grade level s common area for small-group and multi-class instruction and will be purchased with FY17 Title I, Part A funds from LeCroy Educational Technology in the amount of $28, , G2 70 Interactive Touch Panels Model SAM7000 6, G2 i5 Integrated PC Modules 6, G2 Mobile Stand for Interactive Touch Panel Installation of 6 panels and hardware SUPERINTENDENT S RECOMMENDATION: Approve the purchase of the Interactive Touch panels and hardware from LeCroy Educational Technologies in the amount of $28,776. These items will be funded by 2017 Title I, Part A funds. Jack Parish, Ed.D.

47 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: PURCHASE OF LICENSING, MATERIALS AND TRAINING FOR CAMP INVENTION The purpose of this memorandum is to request Board approval for the purchase of licensing, materials and training to implement the Camp Invention instructional model in three centralized elementary, Title I programs during the summer of 2017 in the amount of $111, This program, from the National Inventors Hall of Fame, will provide four weeks of hands-on learning experiences in science, language arts and math for 600 students in June of 2017 and will be funded with FY17 Title I, Part A funds. Camp Invention Launch plus Literacy and Math Instructional Component Materials for 600 participants Complete curricula and lesson plans for 65 hours of instruction Materials and training for 60 staff Promotional support and materials Alignment with National and State standards Professional development for program implementation SUPERINTENDENT S RECOMMENDATION: Approve the purchase of Camp Invention licensing, materials and training from the National Inventors Hall of Fame in the amount of $111,600. These items will be funded by 2017 Title I, Part A funds. Jack Parish, Ed.D.

48 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: AGREEMENT WITH BOARD OF REGENTS/AMERICA READS The purpose of this memorandum is to request Board of Education approval of the agreement between the Board of Regents of the University System of Georgia and the Clarke County School District to enable the placement of Federal Work Study students from the University of Georgia in our schools to serve as reading or math tutors for students in kindergarten through fifth grades. SUPERINTENDENT S RECOMMENDATION: Approve the Board of Regents of the University System of Georgia Federal Work-Study America Reads / Counts Program off-campus agreement. Jack Parish, Ed.D.

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54 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: EARLY HEAD START DURATION OF SERVICES GRANT AWARD The purpose of this memorandum is to request Board approval to accept the Early Head Start (EHS) Duration grant adjusted award from the Office of Head Start. The award amount will be prorated ($46,909) for the remainder of year one with the full yearly award amount ($112,491) beginning with the school year. With the school year prorated award we will offer the following extended year/extended day services: 24 EHS children will receive an additional 22 days of instruction. Each instructional day will last 7 hours. The remaining 40 EHS children will continue to receive services through the combination program option. These 24 EHS children will be selected based on age and Selection Criteria points (youngest children with highest points) in order to provide continuity of care. Sibling pairs will have preference. Beginning with the school year CCSD Office of Early Learning will fully implement the Early Head Start (EHS) Duration Grant providing all 64 Center Based EHS children with an annual total of 1,380 hours of center based program services. The full implementation of the EHS duration grant will allow all center based students to access the extended year / extended day center based program option services in accordance with new federal performance standard requirements, 45 CFR (c)(1)(i), Center Based Program Option Service Duration, Early Head Start. SUPERINTENDENT S RECOMMENDATION: Approve the acceptance of the Early Head Start (EHS) Duration grant adjusted award. Jack Parish, Ph.D Dearing Extension Athens, Georgia PHONE: FAX: WEB:

55 DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES NOTICE OF AWARD SAI NUMBER: PMS DOCUMENT NUMBER: 1. AWARDING OFFICE: 2. ASSISTANCE TYPE: 3. AWARD NO.: 4. AMEND. NO. Office of Head Start Discretionary Grant 04CH TYPE OF AWARD: 6. TYPE OF ACTION: 7. AWARD AUTHORITY: Service Supplement 42 USC 9801 ET SEQ. 8. BUDGET PERIOD: 09/01/2016 THRU 08/31/ PROJECT PERIOD: 09/01/2013 THRU 08/31/ CAT NO.: RECIPIENT ORGANIZATION: 12. PROJECT / PROGRAM TITLE: CLARKE COUNTY SCHOOL DISTRICT Head Start and Early Head Start 240 Mitchell Bridge Rd Athens, GA Grantee Authorizing Official: Charles Worthy, Board of Education President 13. COUNTY: 14. CONGR. DIST: 15. PRINCIPAL INVESTIGATOR OR PROGRAM DIRECTOR: ANGIE MOON DE AVILA EHS/HS COORDINATOR Clarke APPROVED BUDGET: Personnel... $ Fringe Benefits... $ Travel... $ Equipment... $ Supplies... $ Contractual... $ Facilities/Construction... $ Other... $ Direct Costs... $ Indirect Costs... At % of $ $ 2,043, , , , , , ,327, AWARD COMPUTATION: A. NON-FEDERAL SHARE... $ 564, B. FEDERAL SHARE... $ 3,327, FEDERAL SHARE COMPUTATION: A. TOTAL FEDERAL SHARE... $ B. UNOBLIGATED BALANCE FEDERAL SHARE... $ C. FED. SHARE AWARDED THIS BUDGET PERIOD $ 19. AMOUNT AWARDED THIS ACTION: $ 20. FEDERAL $ AWARDED THIS PROJECT PERIOD: 21. AUTHORIZED TREATMENT OF PROGRAM INCOME: Additional Costs $ 14.51% 85.49% 3,327, ,280, , ,795, In Kind Contributions... $ APPLICANT EIN: 23. PAYEE EIN: 24. OBJECT CLASS: Total Approved Budget... $ 3,327, A FINANCIAL INFORMATION: DUNS ORGN DOCUMENT NO. APPROPRIATION CAN NO. NEW AMT. UNOBLIG. NONFED % 04CH G $46, REMARKS: (Continued on separate sheets) 27. SIGNATURE - ACF GRANTS OFFICER DATE: 28. SIGNATURE(S) CERTIFYING FUND AVAILABILITY 12/22/2016 Ms. Cheryl Pressley Mr. Omar Barrett 12/22/ SIGNATURE AND TITLE - PROGRAM OFFICIAL(S) DATE: Captain Robert Bialas - Regional Program Manager DGCM (Rev. 86) 12/22/2016

56 DEPARTMENT OF HEALTH AND HUMAN SERVICES ADMINISTRATION FOR CHILDREN AND FAMILIES NOTICE OF AWARD SAI NUMBER: PMS DOCUMENT NUMBER: 1. AWARDING OFFICE: 2. ASSISTAN CE TYPE: 3. AWARD NO.: 4. AMEND. NO. Office of Head Start Discretionary Grant 04CH TYPE OF AWARD: 6. TYPE OF ACTION: 7. AWARD AUTHORITY: Service Supplement 42 USC 9801 ET SEQ. 8. BUDGET PERIOD: 9. PROJECT PERIOD: 10. CAT NO.: 09/01/2016 THRU 08/31/ /01/2013 THRU 08/31/ RECIPIENT ORGANIZATION: CLARKE COUNTY SCHOOL DISTRICT STANDARD TERMS 1. Paid by DHHS Payment Management System (PMS), see attached for payment information.this award is subject to the requirements of the HHS Grants Policy Statement (HHS GPS) thatare applicable to you based on your recipient type and the purpose of this award. This includes requirements in Parts I and II (available at of the HHS GPS. Although consistent with the HHS GPS, any applicable statutory or regulatory requirements, including 45 CFR Part 75, directly apply to this award apart from any coverage in the HHS GPS.This award is subject to requirements or limitations in any applicable Appropriations Act.This award is subject to the requirements of Section 106 (g) of the trafficking VictimsProtection Act of 2000, as amended (22 U.S.C. 7104).For the full text of the award term, go to This award is subject to the Federal Financial Accountability and Transparency Act (FFATA or Transparency) of 2006 subaward and executive compensation reporting requirements.for the full text of the award term, go to award is subject to requirements as set forth in 2 CFR Central Contractor Registration (CCR) and DATA Universal Number System (DUNS). For full text go to Consistent with 45 CFR , applicants and recipients must disclose in a timely manner, in writing to the HHS awarding agency, with a copy to the HHS Office of Inspector General (OIG), all information related to violations of federal criminal law involving fraud, bribery, or gratuityviolations potentially affecting the federal award. Subrecipients must disclose, in a timelymanner, in writing to the prime recipient (pass through entity) and the HHS OIG, all information related to violations of federal criminal law involving fraud, bribery, or gratuity violationspotentially affecting the federal award. Disclosures must be sent in writing to the awarding agency and to the HHS OIG at the following addresses: The Administration for Children for Children and FamiliesU.S. Department of Health and Human ServicesOffice of Grants ManagementATTN: Grants Management Specialist330 C Street, SW., Switzer Building Corridor 3200 Washington, DC AND U.S. Department of Health and Human ServicesOffice of Inspector GeneralATTN: Mandatory Grant Disclosures, Intake Coordinator330 Independence Avenue, SW, Cohen BuildingRoom 5527Washington, DC 20201Fax: (202) (Include Mandatory Grant Disclosures in subject line) or MandatoryGranteeDisclosures@oig.hhs.gov Failure to make required disclosures can result in any of the remedies described in 45 CFR Remedies for noncompliance, including suspension or debarment (See 2 CFR parts 180& 376 and 31 U.S.C. 3321). This award is subject to the requirements as set forth in 45 CFR Part 87. This award is subject to HHS regulations codified at 45 CFR Chapter XIII, Parts 1301, 1302, 1303, 1304 and Attached are terms and conditions, reporting requirements, and payment instructions. Initial expenditure of funds by the grantee constitutes acceptance of this award. DGCM (Rev. 86) Page 2 of 2

57 AWARD ATTACHMENTS CLARKE COUNTY SCHOOL DISTRICT 1. Remarks 04CH

58 26. REMARKS (Continued from previous page) This grant action awards funds to extend the duration of Early Head Start services. Where applicable, the amount awarded includes funds for start-up activities, and operations funds for the current budget period based on the approved implementation date. The following tables specify the implementation date(s) and as applicable, annual amount of duration funds and start-up funding details. Early Head Start Implementation Date: 05/01/2017 Program Annual Amount of Duration Funds Early Head Start $112,491 Early Head Start Program Options Total % of Enrollment Center-based slots at 1,380 hours per year 100% Family Child Care slots at 1,380 hours per year Start-up Funding Program Description Amount Total Head Start population: 0 children. Designated Head Start service area: All of Clarke County (Athens, Winterville, and part of Bogart) Approved program options for the Head Start program: Center-based. Early Head Start population: 64 infants, toddlers and pregnant women. Designated Early Head Start service area: All of Clarke County (Athens, Winterville, and part of Bogart) Approved program options for the Early Head Start program: Center-based.

59 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: SECOND STEP GRANT AWARD / EXPENSE APPROVAL The purpose of this memorandum is to request Board approval for the Second Step curriculum grant and purchase of curriculum kits in the amount of $97, from Committee from Children. The grant was written by the Department of Special Education and was awarded by the Georgia Division of Family and Children Services, Office of Prevention and Family Support, for the purchase of Second Step curriculum kits for teachers of PreK-5 students attending Alps, Barnett Shoals, Barrow, Cleveland, Gaines, JJ Harris, Oglethorpe, Whit Davis, Winterville, and Office of Early Learning. Second Step is a research-based social-emotional learning, bullying prevention, and child protection curriculum. It teaches critical skills--such as managing emotions and behavior, getting along with peers, and solving problems peacefully--that can help students in school, the workplace, and throughout their lives. The grant will serve approximately 2,800 students across 147 classrooms throughout Clarke County during the school year. Expenses will be applied directly to the Second Step Grant. SUPERINTENDENT S RECOMMENDATION: Approve the award of the Second Step curriculum grant and purchase of curriculum kits in the amount of $97, from Committee from Children. Expenses will be applied directly to the Second Step Grant. Jack Parish, Ed.D.

60 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: REVISION OF CCSD CHARTER SYSTEM CONTRACT TO INCLUDE ATHENS COMMUNITY CAREER ACADEMY The purpose of this memorandum is to request local Board approval for the revision of the Clarke County School District Charter System contract to include the Athens Community Career Academy (ACCA). The inclusion of the ACCA in the Charter System contract will realign the mission and purpose of the Career Academy program, and provide the opportunity for the ACCA to be a state certified Career Academy. If this request to include the Career Academy in the Charter System contract is approved, the Clarke County Board of Education will submit a resolution to the State Board of Education to officially amend the Charter System contract. SUPERINTENDENT S RECOMMENDATION: Approve the revision of the Clarke County School District Charter System contract to include the Athens Community Career Academy, and submit a resolution to the State Board of Education to amend the Charter System contact. Jack Parish, Ed.D. PO Box 1708 Athens, Georgia PHONE: , ext FAX: WEB:

61 Jack Parish, Ph.D. Interim Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ph.D. DATE: April 13, 2017 SUBJECT: PURCHASE VEHICLE (SECURITY) The purpose of this memorandum is to request Board approval for the purchase of a new replacement vehicle for the Security Department. The vehicle will replace an aging fleet vehicle and be used for daily transportation and patrol functions for certified police officers. The purchase is proposed from Wade Ford Government Sales, Smyrna, Georgia, using State of Georgia contract pricing (Contract #99999-SPD-ES ). The pricing proposal is attached. The purchase is a 2017 Pursuit Utility Vehicle (Ford Explorer) All Wheel Drive, at the cost of $28, Funding is from the FY2017 Security Department budget. SUPERINTENDENT S RECOMMENDATION: Approve the purchase of a new vehicle for the Security Department as described above. The purchase will be made using State of Georgia contract pricing through Wade Ford Government Sales (Contract #99999-SPD- ES ) for the total amount of $28, Funding is from the FY 2017 Security Department budget. Jack Parish, Ph.D.

62 GA Statewide Contract ES-RFR Pursuit Utility Vehicle (Explorer) All Wheel Drive 3.7L V6, CLOTH FRONT/VINYL REAR, POWER WINDOWS/LOCKS/MIRRORS/DRV SEAT, PURSUIT RATED TIRES, REAR CAMERA 6 SPEED TRANS, TILT STEAR WADE FORD, Inc. Government Sales 3860 South Cobb Dr Smyrna, GA Code Vehicle Options Total Code Added Equipment Total 99T 3.5L V6 EcoBoost Engine 3, A Head Light Solution L Automatic Headlights B Tail Light Solution P Headlight Housing C Rear Lighting Solution T Taillight Housing G Cargo Wiring Upfit Pkg 1, P Spotlight Prep (1,2) H Ready for Road Pkg 3, Y Regular Spot Light (1,2) U Ultimate Wiring Pkg T LED Spot Light (1,2) A Pre Wire Grille D Dark Car C Front Wire Connector Kit T Red Cargo Dome Lamp P Rear Wire Connector Kit U Interior Upgrade L Marker Lights C Carpet w/ Mats B Side Marker Lights F 2nd Row Cloth Seats L Front Aux Warn Light P Power Passenger Seat W Front Pocket Warn Light A Dual AC/Heat W Windshield Warning Lights 1, E Painted Aluminum Wheels X 100 Watt Siren Speaker L Full Wheel Covers B Enhanced TPU Cooler 2, Speaker, 2 Grill LED, 4 Rear LED, 4 Corner Strobes, req 86P/86T 1 53M SYNC Hands Free System * Steering Wheel Switches PW1 1, Keyless Remote CB1 Standard Cop Box Installed 2, * Keyed Alike (NA w/595) T Rear Spoiler Traffic Warning Li 1, R Camera Monitor in Mirror Call for pricing on below Dealer installed options L Lockable Gas Cap R Reverse Sensing Patrol Ready w/ graphics 6, R Noise Suppression Bonds Slick Top Patrol Heated Mirrors Undercover / Detective B BLIS (Blind Spot Alert) Rhino Center Push Bumper V Cargo Storage Vault K9/Transport Dual Purpose Daytime Running Lights Command Center Package Z Roof Rack G Rear Door Handle/Lock Inop P Hidden Lock Plunger W Rear Window Inop D Ballistic Doors Lvl 3 (1,2) 1, F Ballistic Doors Lvl 4 (1,2) 2, PRO 20 GGE STAG Propane Fuel 9, Perimeter Alarm System. Installed Complete * Two Tone Vinyl CNG 8.2 GGE STAG CNG Fuel 9, H Engine Block Heater System. Installed complete D Badge Delete DELIVERY 0.00 Base Vehicle Total Chassis Options PAINT COLORS Total Body Options YZ Oxford White Royal Blue LM VSO Paint G1 Black Light Blue Metallic LN Delivery Zone 4650 Fire Engine Red (VSO) Ultra Blue Metallic MM Total BU Medium Brown Metallic Blue Jeans Metallic N1 1 E3 Arizona Beige Clearcoat Silver Gray Metallic TN Agency Contact HG Smokestone Metallic Sterling Gray Metallic UJ Phone J1 Kodiac Brown Metallic Ingot Silver Metallic UX Agency JL Dark Toreador Red Metallic Medium Titanium Metallic YG Address KR Norsea Blue Metallic Dark Forest Green (VSO) 7606 LK Dark Blue Emerald Green (VSO) 7862 rev VSO Special Paint add $25, $2, $ $ $28, Veronica Jackson Clarke County Schools

63 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: REUNIFICATION COSTS (TECHNOLOGY) The purpose of this memorandum is to request Board approval to purchase laptops related to the District s reunification plan. Dell was chosen to provide 20 laptops utilizing State Contract pricing (Contract number SPD-T ) for the one-time cost of $24, Funding will be provided from the Technology budget. SUPERINTENDENT S RECOMMENDATION: Approve the purchase of 20 laptops from Dell utilizing State Contract pricing (Contract number SPD-T ) for the amount of $24, Funding is from the Technology budget. Jack Parish, Ed.D.

64 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: RESERVE STAFF LAPTOPS (TECHNOLOGY) The purpose of this memorandum is to request Board approval to purchase additional staff laptops to replace aged and damaged units. Dell was chosen to provide 30 laptops utilizing State Contract pricing (Contract number SPD-T ) for the one-time cost of $36, Funding will be provided from the Technology budget. SUPERINTENDENT S RECOMMENDATION: Approve the purchase of 30 laptops from Dell utilizing State Contract pricing (contract number SPD-T ) for the amount of $36, Funding is from the Technology budget. Jack Parish, Ed.D.

65 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: GOOGLE BACKUP (TECHNOLOGY) The purpose of this memorandum is to request Board approval to purchase a backup file service (Backupify) for the District s Google environment. Utilizing NJPA Contract pricing (NJPA #CDW), CDWG was selected as the vendor to provide the software for a total annual cost of $34, Funding is from the Technology budget. SUPERINTENDENT S RECOMMENDATION: Approve the annual purchase of Backupify from CDWG in the amount of $34, per year, using NJPA Contract pricing (NJPA #CDW). Funding is from the Technology budget. Jack Parish, Ed.D.

66 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: VIDEO CAMERAS (TECHNOLOGY) The purpose of this memorandum is to request Board approval to purchase thirteen (13) Cisco Meraki video cameras to augment the security system at 280 Gaines School Road. Utilizing State Contract pricing (99999-SPD-T ), CDWG was selected as the vendor to provide the video cameras for a total cost of $13, Funding is from the Technology budget. SUPERINTENDENT S RECOMMENDATION: Approve the purchase of thirteen (13) Cisco Meraki video cameras from CDWG utilizing State Contract pricing (9999-SPD-T ) for the amount of $13, Funding is from the Technology budget. Jack Parish, Ed.D.

67 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: CLOUDLOCK (TECHNOLOGY) The purpose of this memorandum is to request Board approval to purchase Cloudlock software that specializes in cloud access security where it understands and monitors user behavior and sensitive data in cloud applications such as Google Drive. Utilizing NJPA Contract pricing (NJPA #CDW), CDWG was selected as the vendor to provide the pricing for a total annual cost of $26, Funding is from the Technology budget. SUPERINTENDENT S RECOMMENDATION: Approve the annual purchase of Cloudlock software from CDWG in the amount of $26,889.30, utilizing NJPA Contract pricing (NJPA #CDW). Funding is from the Technology budget. Jack Parish, Ed.D.

68 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: WEB FILTER (TECHNOLOGY) The purpose of this memorandum is to request Board approval to purchase new hardware and licensing for the District s web filter. These items are required in order to continue to filter internet traffic for the upcoming school years. Utilizing NJPA Contract pricing (NJPA #CDW), CDWG was selected as the vendor to provide pricing to meet these needs. The total year one cost includes hardware and licensing for $95, Costs for year two is for licensing only for $54, Funding will come from the Technology budget. SUPERINTENDENT S RECOMMENDATION: Approve the purchase of new hardware and licensing for the District s web filter from CDWG utilizing NJPA Contract pricing (NJPA #CDW) for the amount of $95, (year one) and $54, (year two). Funding is from the Technology budget. Jack Parish, Ed.D.

69 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: SERVER BACKUP SOLUTION (TECHNOLOGY) The purpose of this memorandum is to request Board approval to purchase new hardware and software to back up the District s servers and associated data. Utilizing NJPA Contract pricing (NJPA #CDW), CDWG was selected as the vendor to provide pricing to meet these needs. The hardware cost to purchase Exagrid storage is a one-time purchase of $95, that will be funded from the SPLOST 4 Technology budget. There is an annual support cost for Exagrid of $12, that will be funded from the Technology budget. There is a one-time cost of $14, for the software (Veeam) that performs the data backups that will be funded from the Technology budget. SUPERINTENDENT S RECOMMENDATION: Approve the purchase of new hardware and software for the District s server backup solution from CDWG utilizing NJPA Contract pricing (NJPA #CDW) for the total amount of $110, As noted above, funding is from the SPLOST 4 Technology budget ($95, one time) and Technology budget ($12,340 annually after year one and $14,200 one time). Jack Parish, Ed.D.

70 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: GADOE 5-YEAR FACILITIES PLAN RESOLUTION (DISTRICT SERVICES) The purpose of this memorandum is to request Board approval of the resolution adopting the new GADOE 5-Year Local Facilities Plan that will provide guidance in facility planning and construction in accordance with Georgia Board of Education Rule The plan aligns with the approved SPLOST 4 and SPLOST 5 priorities and will maximize capital outlay entitlements from the State. The proposed plan was recommended unanimously for approval by the Facilities Survey Team on March 16, The Facilities Survey Team consisted of representatives from: Georgia Department of Education Barrow County Schools Franklin County Schools Hall County Schools Oconee County Schools Rockdale County Schools Stephens County Schools Attachments: Facilities Survey Team agenda, team report and recommendation, and Board resolution Due to its large size, the 146-page facilities plan will be provided as a separate file document. SUPERINTENDENT S RECOMMENDATION: Approve the resolution adopting the new GADOE 5-Year Local Facilities Plan as recommended by the Facilities Survey Team on March 16, Jack Parish, Ed.D.

71 CLARKE COUNTY BOARD OF EDUCATION RESOLUTION BE IT RESOLVED by the Clark County Board of Education ( Board ) to hereby approve the new 5- Year Local Facilities Plan ( Plan ) as recommended by the Facilities Survey Team and the Superintendent of the Clarke County School District. In adopting the Plan, the Board agrees with its contents and priorities, and requests State Board of Education approval. Furthermore, the Board directs that the Plan will provide facility guidance for the school district over the life of the Plan in accordance with Georgia Board of Education Rule Approved in official session of the Board on April 13, Charles Worthy, Board President Date Jack Parish, Ed.D., Superintendent and Board Secretary Date

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82 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: INTERGOVERNMENTAL AGREEMENT FOR ACC LIBRARY EXTENSION (DISTRICT SERVICES) The purpose of this memorandum is to request Board approval of a five-year extension of the existing Intergovernmental Agreement between the Clarke County School District and the Unified Government of Athens-Clarke County, Georgia for the mutual use of the Dudley Drive parking lot on the Clarke Middle School campus. The extension letter and original agreement is attached. It has been reviewed by the Clarke County School District attorney. SUPERINTENDENT S RECOMMENDATION: Approve the five-year extension of the existing Intergovernmental Agreement between the Clarke County School District and the Unified Government of Athens-Clarke County, Georgia for the mutual use of the Dudley Drive parking lot on the Clarke Middle School campus. Jack Parish, Ed.D.

83 Ted Gilbert Associate Superintendent for District Services DISTRICT SERVICES March 6, 2017 Blaine Williams Manager Unified Government of Athens-Clarke County, Georgia City Hall 301 College Avenue, Suite 303 Athens, Georgia Re: Intergovernmental Agreement between Clarke County School District and The Unified Government of Athens-Clarke County, Georgia Mutual use of Dudley Drive parking lot on the Clarke Middle School campus Dear Blaine: I received your letter dated February 1, 2017 regarding the Unified Government s desire to renew the captioned agreement for an additional five year period. In accordance with Paragraph 5 of the Intergovernmental Agreement, please accept this letter as the Clarke County School District s official notice the renewal is subject to consideration and approval of the renewal recommendation by the Clarke County Board of Education at its April 13, 2017 regular meeting. I ll provide the outcome to you on the following day, April 14, Sincerely, Ted Gilbert Associate Superintendent for District Services Dearing Extension, Athens, GA (706)

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90 Jack Parish, Ed.D. Interim Superintendent TO: FROM: Board of Education Members Jack Parish, Ph.D. DATE: April 13, 2017 SUBJECT: MEMORANDUM OF UNDERSTANDING - EXTENSION (SCHOOL NUTRITION) The purpose of this memorandum is to request Board approval to renew the Memorandum of Understanding and extend the affiliation between the Clarke County School District and the Department of Nutrition at Georgia State University for the purpose of training dietetic interns. The Clarke County School District School Nutrition Program agrees to serve as a training facility for Georgia State University. The Memorandum of Understanding is between the Clarke County School District and the Board of Regents of the University System of Georgia by and on behalf of Georgia State University. The attached extension is for a three year term commencing from June 1, 2017 through May 31, The original Memorandum of Understanding was reviewed by the Clarke County School District attorney. SUPERINTENDENT S RECOMMENDATION: Approve the three-year renewal and extension of the existing Memorandum of Understanding between the Clarke County School District and the Board of Regents of the University System of Georgia by and on behalf of Georgia State University for the purpose of training dietetic interns. Jack Parish, Ed.D.

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92 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: PORTABLE CLASSROOM LEASE (PLANT SERVICES) The purpose of this memorandum is to request Board approval of the lease agreement with Williams Scotsman, Inc. for the existing nine (9) portable classrooms used in the district. The cost per month for the portable classrooms is as follows (see attachments): Single units 7 each $ per month Double unit 1 each $1, per month Double unit 1 each $1, per month All lease agreements are for the term April 1, 2017 through December 31, Funding is provided in the Plant Services budget. SUPERINTENDENT S RECOMMENDATION: Approve the lease agreements as noted with Williams Scotsman, Inc. for the portable classrooms for the term April 1, 2017 through December 31, The funding is provided in the Plant Services budget. Jack Parish, Ed.D.

93 AMENDMENT TO LEASE AGREEMENT (LEASE TERM RENEWAL) LESSEE: CLARKE COUNTY SCHOOL DISTRICT PO BOX 1708 ATHENS GA EQUIPMENT LOCATION: JJ HARRIS ELEMENTARY 2300 DANIELSVILLE RD ATHENS GA Contract Number: Equipment Serial/Complex Number: ADI Value: $19, By this Amendment, Williams Scotsman, Inc. and the Lessee (listed above) agree to modify the original lease agreement, dated 06/21/2010 as set forth below. 1. The rental term for the equipment identified above, shall be renewed from 04/01/2017 through 12/31/2017 (the Lease Renewal Term ). 2. The rental rate per month during the Lease Renewal Term shall be $ plus applicable taxes, which Lessee agrees to pay Lessor in advance on the 1st day of each month during the Lease Renewal Term. 3. Knockdown and return freight shall be at Lessor s prevailing rate at the time the Equipment is returned unless otherwise specified herein. 4. Insert other modifications such as add-ons or deletions.. 5. All other Terms and Conditions of the original Lease Agreement shall remain the same and in full force and effect. ACCEPTED: LESSEE: Clarke County School District LESSOR: WILLIAMS SCOTSMAN, INC. Signature: Print Name: Title: Date: Signature: Print Name: Title: Date: Amendment Lease Renewal 11/24/2014

94 AMENDMENT TO LEASE AGREEMENT (LEASE TERM RENEWAL) LESSEE: CLARKE COUNTY SCHOOL DISTRICT PO BOX 1708 ATHENS GA EQUIPMENT LOCATION: JJ HARRIS ELEMENTARY 2300 DANIELSVILLE RD ATHENS GA Contract Number: Equipment Serial/Complex Number: ADI Value: $19, By this Amendment, Williams Scotsman, Inc. and the Lessee (listed above) agree to modify the original lease agreement, dated 06/21/2010 as set forth below. 1. The rental term for the equipment identified above, shall be renewed from 04/01/2017 through 12/31/2017 (the Lease Renewal Term ). 2. The rental rate per month during the Lease Renewal Term shall be $ plus applicable taxes, which Lessee agrees to pay Lessor in advance on the 1st day of each month during the Lease Renewal Term. 3. Knockdown and return freight shall be at Lessor s prevailing rate at the time the Equipment is returned unless otherwise specified herein. 4. Insert other modifications such as add-ons or deletions.. 5. All other Terms and Conditions of the original Lease Agreement shall remain the same and in full force and effect. ACCEPTED: LESSEE: Clarke County School District LESSOR: WILLIAMS SCOTSMAN, INC. Signature: Print Name: Title: Date: Signature: Print Name: Title: Date: Amendment Lease Renewal 11/24/2014

95 AMENDMENT TO LEASE AGREEMENT (LEASE TERM RENEWAL) LESSEE: CLARKE COUNTY SCHOOL DISTRICT PO BOX 1708 ATHENS GA EQUIPMENT LOCATION: CLEVELAND ROAD ELEMENTARY 1700 CLEVELAND RD BOGART GA Contract Number: Equipment Serial/Complex Number: CPX (KCB / KCB ) Value: $46, By this Amendment, Williams Scotsman, Inc. and the Lessee (listed above) agree to modify the original lease agreement, dated 05/31/2007 as set forth below. 1. The rental term for the equipment identified above, shall be renewed from 04/01/2017 through 12/31/2017 (the Lease Renewal Term ). 2. The rental rate per month during the Lease Renewal Term shall be $ plus applicable taxes, which Lessee agrees to pay Lessor in advance on the 1st day of each month during the Lease Renewal Term. 3. Knockdown and return freight shall be at Lessor s prevailing rate at the time the Equipment is returned unless otherwise specified herein. 4. Insert other modifications such as add-ons or deletions.. 5. All other Terms and Conditions of the original Lease Agreement shall remain the same and in full force and effect. ACCEPTED: LESSEE: Clarke County School District LESSOR: WILLIAMS SCOTSMAN, INC. Signature: Print Name: Title: Date: Signature: Print Name: Title: Date: Amendment Lease Renewal 11/24/2014

96 AMENDMENT TO LEASE AGREEMENT (LEASE TERM RENEWAL) LESSEE: CLARKE COUNTY SCHOOL DISTRICT PO BOX 1708 ATHENS GA EQUIPMENT LOCATION: WHITEHEAD RD ELEMENTARY SCHOOL 500 WHITEHEAT RD ATHENS GA Contract Number: Equipment Serial/Complex Number: DS Value: $17, By this Amendment, Williams Scotsman, Inc. and the Lessee (listed above) agree to modify the original lease agreement, dated 07/01/2009 as set forth below. 1. The rental term for the equipment identified above, shall be renewed from 04/01/2017 through 12/31/2017 (the Lease Renewal Term ). 2. The rental rate per month during the Lease Renewal Term shall be $ plus applicable taxes, which Lessee agrees to pay Lessor in advance on the 1st day of each month during the Lease Renewal Term. 3. Knockdown and return freight shall be at Lessor s prevailing rate at the time the Equipment is returned unless otherwise specified herein. 4. Insert other modifications such as add-ons or deletions.. 5. All other Terms and Conditions of the original Lease Agreement shall remain the same and in full force and effect. ACCEPTED: LESSEE: Clarke County School District LESSOR: WILLIAMS SCOTSMAN, INC. Signature: Print Name: Title: Date: Signature: Print Name: Title: Date: Amendment Lease Renewal 11/24/2014

97 AMENDMENT TO LEASE AGREEMENT (LEASE TERM RENEWAL) LESSEE: CLARKE COUNTY SCHOOL DISTRICT PO BOX 1708 ATHENS GA EQUIPMENT LOCATION: WHITEHEAD RD ELEMENTARY SCHOOL 500 WHITEHEAT RD ATHENS GA Contract Number: Equipment Serial/Complex Number: DS Value: $16, By this Amendment, Williams Scotsman, Inc. and the Lessee (listed above) agree to modify the original lease agreement, dated 07/01/2009 as set forth below. 1. The rental term for the equipment identified above, shall be renewed from 04/01/2017 through 12/31/2017 (the Lease Renewal Term ). 2. The rental rate per month during the Lease Renewal Term shall be $ plus applicable taxes, which Lessee agrees to pay Lessor in advance on the 1st day of each month during the Lease Renewal Term. 3. Knockdown and return freight shall be at Lessor s prevailing rate at the time the Equipment is returned unless otherwise specified herein. 4. Insert other modifications such as add-ons or deletions.. 5. All other Terms and Conditions of the original Lease Agreement shall remain the same and in full force and effect. ACCEPTED: LESSEE: Clarke County School District LESSOR: WILLIAMS SCOTSMAN, INC. Signature: Print Name: Title: Date: Signature: Print Name: Title: Date: Amendment Lease Renewal 11/24/2014

98 AMENDMENT TO LEASE AGREEMENT (LEASE TERM RENEWAL) LESSEE: CLARKE COUNTY SCHOOL DISTRICT PO BOX 1708 ATHENS GA EQUIPMENT LOCATION: JJ HARRIS ELEMENTARY 2300 DANIELSVILLE RD ATHENS GA Contract Number: Equipment Serial/Complex Number: KCB Value: $19, By this Amendment, Williams Scotsman, Inc. and the Lessee (listed above) agree to modify the original lease agreement, dated 06/21/2010 as set forth below. 1. The rental term for the equipment identified above, shall be renewed from 04/01/2017 through 12/31/2017 (the Lease Renewal Term ). 2. The rental rate per month during the Lease Renewal Term shall be $ plus applicable taxes, which Lessee agrees to pay Lessor in advance on the 1st day of each month during the Lease Renewal Term. 3. Knockdown and return freight shall be at Lessor s prevailing rate at the time the Equipment is returned unless otherwise specified herein. 4. Insert other modifications such as add-ons or deletions.. 5. All other Terms and Conditions of the original Lease Agreement shall remain the same and in full force and effect. ACCEPTED: LESSEE: Clarke County School District LESSOR: WILLIAMS SCOTSMAN, INC. Signature: Print Name: Title: Date: Signature: Print Name: Title: Date: Amendment Lease Renewal 11/24/2014

99 AMENDMENT TO LEASE AGREEMENT (LEASE TERM RENEWAL) LESSEE: CLARKE COUNTY SCHOOL DISTRICT PO BOX 1708 ATHENS GA EQUIPMENT LOCATION: JJ HARRIS ELEMENTARY 2300 DANIELSVILLE RD ATHENS GA Contract Number: Equipment Serial/Complex Number: KCB Value: $19, By this Amendment, Williams Scotsman, Inc. and the Lessee (listed above) agree to modify the original lease agreement, dated 06/21/2010 as set forth below. 1. The rental term for the equipment identified above, shall be renewed from 04/01/2017 through 12/31/2017 (the Lease Renewal Term ). 2. The rental rate per month during the Lease Renewal Term shall be $ plus applicable taxes, which Lessee agrees to pay Lessor in advance on the 1st day of each month during the Lease Renewal Term. 3. Knockdown and return freight shall be at Lessor s prevailing rate at the time the Equipment is returned unless otherwise specified herein. 4. Insert other modifications such as add-ons or deletions.. 5. All other Terms and Conditions of the original Lease Agreement shall remain the same and in full force and effect. ACCEPTED: LESSEE: Clarke County School District LESSOR: WILLIAMS SCOTSMAN, INC. Signature: Print Name: Title: Date: Signature: Print Name: Title: Date: Amendment Lease Renewal 11/24/2014

100 AMENDMENT TO LEASE AGREEMENT (LEASE TERM RENEWAL) LESSEE: CLARKE COUNTY SCHOOL DISTRICT PO BOX 1708 ATHENS GA EQUIPMENT LOCATION: WHIT DAVIS ELEMENTARY 1450 WHIT DAVIS RD ATHENS GA Contract Number: Equipment Serial/Complex Number: CPX (TRC / TRC-27451) Value: $48, By this Amendment, Williams Scotsman, Inc. and the Lessee (listed above) agree to modify the original lease agreement, dated 06/21/2010 as set forth below. 1. The rental term for the equipment identified above, shall be renewed from 04/01/2017 through 12/31/2017 (the Lease Renewal Term ). 2. The rental rate per month during the Lease Renewal Term shall be $1, plus applicable taxes, which Lessee agrees to pay Lessor in advance on the 1st day of each month during the Lease Renewal Term. 3. Knockdown and return freight shall be at Lessor s prevailing rate at the time the Equipment is returned unless otherwise specified herein. 4. Insert other modifications such as add-ons or deletions.. 5. All other Terms and Conditions of the original Lease Agreement shall remain the same and in full force and effect. ACCEPTED: LESSEE: Clarke County School District LESSOR: WILLIAMS SCOTSMAN, INC. Signature: Print Name: Title: Date: Signature: Print Name: Title: Date: Amendment Lease Renewal 11/24/2014

101 AMENDMENT TO LEASE AGREEMENT (LEASE TERM RENEWAL) LESSEE: CLARKE COUNTY SCHOOL DISTRICT PO BOX 1708 ATHENS GA EQUIPMENT LOCATION: WHITEHEAD RD ELEMENTARY SCHOOL 500 WHITEHEAT RD ATHENS GA Contract Number: Equipment Serial/Complex Number: SSI Value: $17, By this Amendment, Williams Scotsman, Inc. and the Lessee (listed above) agree to modify the original lease agreement, dated 07/01/2009 as set forth below. 1. The rental term for the equipment identified above, shall be renewed from 04/01/2017 through 12/31/2017 (the Lease Renewal Term ). 2. The rental rate per month during the Lease Renewal Term shall be $ plus applicable taxes, which Lessee agrees to pay Lessor in advance on the 1st day of each month during the Lease Renewal Term. 3. Knockdown and return freight shall be at Lessor s prevailing rate at the time the Equipment is returned unless otherwise specified herein. 4. Insert other modifications such as add-ons or deletions.. 5. All other Terms and Conditions of the original Lease Agreement shall remain the same and in full force and effect. ACCEPTED: LESSEE: Clarke County School District LESSOR: WILLIAMS SCOTSMAN, INC. Signature: Print Name: Title: Date: Signature: Print Name: Title: Date: Amendment Lease Renewal 11/24/2014

102 Jack Parish, Ed.D. Interim Superintendent TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 RE: UNIFORM RENTAL AND LAUNDRY SERVICES (PLANT SERVICES) The purpose of this memorandum is to request Board approval of the award of the uniform rental and laundry service contract for the Plant Services and Custodial Operations Department to Cintas, Incorporated. A Request for Proposals was issued on March 1, 2017 and was publically advertised in the Athens-Banner Herald, the Georgia Department of Administrative Services website, and the CCSD website. A mandatory pre-bid conference was held on March 15, 2017 with two prospective bidders in attendance (Cintas, Incorporated and G&K Services). The deadline for bid submissions was advertised for March 23, On March 23, 2017, only one vendor (Cintas, Incorporated) submitted a timely bid. G&K Services submitted notification that their company had been acquired by Cintas, Incorporated and could not submit a bid response. Cintas, Incorporated G&K Services Bid $7.67 per employee (approximate cost) No Bid Funding will be provided by the Plant Services budget. SUPERINTENDENT S RECOMMENDATION: Approve the award of the uniform rental and laundry service contract from Cintas, Incorporated for the amount of approximately $7.67 weekly per employee. There is no charge for name/company emblem. The contract term begins on April 14, In accordance with OCGA , the contract will terminate at the end of each calendar year of the term, but will automatically renew for two additional one-year periods unless the District takes affirmative action to non-renew. Renewals shall be based on the calendar year ending on December 31 st each year under the contract term. Jack Parish, Ed.D.

103 Jack Parish, Ed.D. Interim Superintendent TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 RE: EMERGENCY GENERATOR REPLACEMENT WHIT DAVIS ELEMENTARY (PLANT SERVICES) The purpose of this memorandum is to request Board approval for the award of the emergency generator replacement service at Whit Davis Elementary to PowerPro Tech Services for the amount of $30, A Request for Proposals was originally issued on January 27, 2017 and was publically advertised in the Athens-Banner Herald, the Georgia Department of Administrative Services website, and the CCSD website. The mandatory pre-bid meeting had one vendor in attendance. A subsequent bid from this vendor in the amount of $41,500 was higher than the budgeted cost and was rejected. The bid was re-posted and advertised on February 23, 2017 and a mandatory pre-bid meeting was held on February 15, There were two prospective vendors in attendance at the meeting. One vendor provided a bid in the amount of $46,903; the bid was rejected. Cooperative purchasing opportunities were evaluated, resulting in a subsequent bid from a third vendor in the amount of $58,707. PowerPro Tech Services is under contract to provide annual generator inspections for the district. Given the results of the above bid processes, this vendor s original quote of $30, to complete the turnkey replacement services is recommended. The work will include disconnection and disposal of all lines and existing gas generator equipment; installation of a new 50KW gas generator; pre-cast concrete base; installation of required coolant and factory parts; and completion of a building load test for proper back-up power supply to the school. Funding will be provided by the Plant Services budget. SUPERINTENDENT S RECOMMENDATION: Approve the award for the emergency generator replacement at Whit Davis Elementary School to PowerPro Tech Services for $30, Funding will be provided from the Plant Services budget. Jack Parish, Ed.D.

104 Power Pro-Tech Services, Inc. Georgia Region 377 Maitland Ave, Ste Turner Boulevard Altamonte Springs, FL Ball Ground, GA Phone: (800) Fax: (770) Estimate #: Issue Date: 02/24/2017 Expiration Date: 04/10/2017 CUSTOMER: LOCATION: Clarke County School District Whit Davis Elementary School ATTN: Thomas, Kim Mobile: (706) Fax: Office: (706) Ext: PLEASE SIGN AND RETURN VIA FAX OR IF APPROVED UnitID: Unit Type: Manufacturer: Model: Serial: KW: GENSET Unknown Manufacturer Unknown Model Need Serial... Job Description: Cummins 50kw Natural Gas Generator Please accept for your consideration this proposal for the replacement of the generator at your Whit Davis Elementary location. This proposal includes all equipment, labor and incidental cost to remove the existing generator and install a new Cummins 50KW NG generator as described in scope of work and clarifications listed below. Scope *Disconnect gas line. *Disconnect electrical and control connections. *Remove and properly dispose of existing generator. *Remove existing slab too small for new generator. *Unload and set precast slab sized for new generator. *Unload and set new Cummins 50KW 480v NG generator Model #C50N6 with the following features. 1.UL2200 listed 2.Start up by PPT 3. 75A CB 4. Coolant heater 5. Battery and charger MPH rated level (2) sound attenuated WP aluminum enclosure 7. Factory limited warranty *Ground generator. *Reconnect gas line. *Extend and connect power connections. *Extend and connect 120V connections for battery charger and block heater. *Install new control conduit from new generator to ATS. *Test new generator for proper function using building load. Clarifications *Additional charges may apply if the local AHJ requires upgrades, additional, different equipment specifications or labor not specifically offered in this proposal. *This proposal includes all freight for equipment supplied. *There is no allowance for fuel included: all fuel cost are the responsibility of the owner. No upgrade or work to existing gas line is included, reconnection to existing gas line only included. *There is no allowance for screening from view any of the systems components. *All work is to be performed during normal hours. No temporary generator or other backup power is included. *No modifications to the electrical system are included except as noted. *No permit fees or taxes are included (assumed exempt). Terms of this proposal are 50% equipment cost due at time of order and the balance due net 30 days after project completion. Proposal price is firm for 45 days. This is a good faith estimate based on facts known at time of creation. Any concealed, unexpected or additionally discovered items in need of repair will be estimated separately. If a Method of Procedure (MOP) is required before this work is scheduled, an additional $75.00 fee for its preparation would be incurred. Unless specifically included within the estimated charges herein; shipping, handling, applicable taxes, duties or other fees are not included and will be billed in addition to the estimated amount. Estimate Total: $30,858.00

105 Power Pro-Tech Services, Inc. Georgia Region 377 Maitland Ave, Ste Turner Boulevard Altamonte Springs, FL Ball Ground, GA Phone: (800) Fax: (770) Estimate #: Issue Date: 02/24/2017 Expiration Date: 04/10/2017 CUSTOMER: LOCATION: Clarke County School District Whit Davis Elementary School ATTN: Thomas, Kim Mobile: (706) Fax: Office: (706) Ext: Customer Authorization to Proceed Authorized Signature: Date: Printed Name: PO #:

106 Power Pro-Tech Services, Inc. Georgia Region 377 Maitland Ave, Ste Turner Boulevard Altamonte Springs, FL Ball Ground, GA Phone: (800) Fax: (770) Estimate #: Issue Date: 02/24/2017 Expiration Date: 04/10/2017 CUSTOMER: Clarke County School District LOCATION: Whit Davis Elementary School ATTN: Thomas, Kim Mobile: (706) Fax: Office: (706) Ext: UnitID: Unit Type: Manufacturer: Model: Serial: KW: GENSET Unknown Manufacturer Unknown Model Need Serial... Materials Quantity Description Price Each Total Price 1 Equipment $16, $16, Misc. Materials $4, $4, Equipment Rental $1, $1, SubTotal: $23, Activity Duration (hrs) Explanation Price Each Estimated Price Labor #DIV/0! $5, SubTotal: $5, Estimated Shipping: $2, Estimated Tax: $0.00 Estimated Total Price: $30,858.00

107 Specification sheet Spark-ignited generator set kw standby EPA emissions Description Cummins Power Generation generator sets are fully integrated power generation systems providing optimum performance, reliability and versatility for stationary standby applications. Features Gas engine - Rugged 4-cycle Cummins QSJ5.9G spark-ignited engine delivers reliable power. The electronic air/fuel ratio control provides optimum engine performance and fast response to load changes. Alternator - Several alternator sizes offer selectable motor starting capability with low reactance 2/3 pitch windings, low waveform distortion with non-linear loads and fault clearing short-circuit capability. Control system - The PowerCommand 1.1 electronic control is standard equipment and provides total generator set system integration including automatic remote starting/stopping, precise frequency and voltage regulation, alarm and status message display, output metering, autoshutdown at fault detection and NFPA 110 Level 1 compliance. The PowerCommand 2.3 control is also optional and is UL 508 Listed and provides AmpSentry protection. Cooling system - Standard cooling package provides reliable running at up to 50 C (122 F) ambient temperature. Enclosures - The aesthetically appealing enclosure incorporates special designs that deliver one of the quietest generators of its kind. Aluminum material plus durable powder coat paint provides the best anti-corrosion performance. The generator set enclosure has been evaluated to withstand 180 MPH wind loads in accordance with ASCE7-10. The design has hinged doors to provide easy access for service and maintenance. NFPA - The generator set accepts full rated load in a single step in accordance with NFPA 110 for Level 1 systems. Warranty and service - Backed by a comprehensive warranty and worldwide distributor and dealer network. Natural Gas Propane Standby (60 Hz) Standby (60 Hz) Data sheets Model kw kva kw kva 60 Hz C45 N NAD-6093-EN C50 N NAD-6094-EN C60 N NAD-6095-EN C70 N NAD-6096-EN C80 N NAD-6097-EN C100 N NAD-6098-EN 2015 Cummins Power Generation Inc. NAS-6092b-EN (8/16) power.cummins.com

108 Generator set specifications Governor regulation class ISO 8528 Part 1 Class G3 Voltage regulation, no load to full load ± 1.0% Random voltage variation ± 1.0% Frequency regulation Isochronous Random frequency variation ± 60 Hz Radio frequency emissions compliance Meets requirements of most industrial and commercial applications Engine specifications Design Bore Stroke Naturally aspirated or turbo charged (varies by generator set model) mm (4.02 in) mm (4.72 in) Displacement 5.9 liters (359 in 3 ) Cylinder block Cast iron, in-line 6 cylinder Battery capacity 850 amps at ambient temperature of 0 F to 32 F (-18 C to 0 C) Battery charging alternator 52 amps Starting voltage 12 volt, negative ground Lube oil filter type(s) Spin-on with relief valve Standard cooling system 50 C (122 F) ambient cooling system Rated speed 1800 rpm Alternator specifications Design Brushless, 4 pole, drip proof, revolving field Stator 2/3 pitch Rotor Direct coupled, flexible disc Insulation system Class H per NEMA MG Standard temperature rise 120 ºC (248 F) standby Exciter type Torque match (shunt) with PMG as option Alternator cooling Direct drive centrifugal blower AC waveform total harmonic distortion < 5% no load to full linear load, < 3% for any single harmonic Telephone influence factor (TIF) < 50 per NEMA MG Telephone harmonic factor (THF) <3% Available voltages 1-phase 3-phase 120/ / / / / /220 Generator set options Fuel system Single fuel - natural gas or propane vapor, field selectable Dual fuel natural gas and propane vapor auto changeover Low fuel gas pressure warning Engine Engine air cleaner Shut down low oil pressure Extension oil drain Engine oil heater Alternator 120 C temperature rise alternator 105 C temperature rise alternator PMG Generator set accessories Alternator heater, 120V Reconnectable full 1 phase output alternator Control AC output analog meters Stop switch emergency Auxiliary output relays (2) Auxiliary configurable signal inputs (8) and relay outputs (8) Electrical One, two or three circuit breaker configurations 80% rated circuit breakers 100% rated LSI circuit breakers Battery charger Coolant heaters 1000W / 1500W Battery rack, standard/larger battery Battery heater kit Engine oil heater Remote control displays Auxiliary output relays (2) Auxiliary configurable signal inputs (8) and relay outputs (8) Annunciator RS485 Enclosure Aluminum enclosure Sound Level 1 or Level 2, sandstone or green color Aluminum weather protective enclosure with muffler installed, green color Cooling system Shutdown low coolant level Warning low coolant level Extension coolant drain Coolant heater options: o <4 C (40 F) cold weather o <-17 C (0 F) extreme cold Exhaust system Exhaust connector NPT Exhaust muffler mounted Generator set application Base barrier elevated genset Battery rack, standard battery Battery rack, larger battery Radiator outlet duct adapter Warranty Base warranty 2 year/400 hours, standby 3 year standby warranty options 5 year standby warranty options Remote monitoring device PowerCommand 500/550 Battery charger stand-alone, 12V Circuit breakers Enclosure Sound Level 1 to Sound Level 2 upgrade kit Base barrier elevated generator set Mufflers industrial, residential or critical Alternator PMG Alternator heater 2015 Cummins Power Generation Inc. NAS-6092b-EN (8/16) power.cummins.com

109 Control system PowerCommand 1.1 PowerCommand control is an integrated generator set control system providing voltage regulation, engine protection, operator interface and isochronous governing (optional). Major features include: Battery monitoring and testing features and smart starting control system. Standard PCCNet interface to devices such as remote annunciator for NFPA 110 applications. Control boards potted for environmental protection. Control suitable for operation in ambient temperatures from -40 C to +70 C (-40 F to +158 F) and altitudes to 5000 meters (13,000 feet). Prototype tested; UL, CSA, and CE compliant. InPower PC-based service tool available for detailed diagnostics. Operator/display panel Manual off switch Alpha-numeric display with pushbutton access for viewing engine and alternator data and providing setup, controls and adjustments (English or international symbols) LED lamps indicating generator set running, not in auto, common warning, common shutdown, manual run mode and remote start Suitable for operation in ambient temperatures from -40 C to +70 C Bargraph display (optional) AC protection Over current warning and shutdown Over and under voltage shutdown Over and under frequency shutdown Over excitation (loss of sensing) fault Field overload Engine protection Overspeed shutdown Low oil pressure warning and shutdown High coolant temperature warning and shutdown Low coolant level warning or shutdown Low coolant temperature warning High, low and weak battery voltage warning Fail to start (overcrank) shutdown Fail to crank shutdown Redundant start disconnect Cranking lockout Sensor failure indication Low fuel level warning or shutdown Alternator data Line-to-line and Line-to-neutral AC volts 3-phase AC current Frequency Total kva Engine data DC voltage Lube oil pressure Coolant temperature Engine speed Other data Generator set model data Start attempts, starts, running hours Fault history RS485 Modbus interface Data logging and fault simulation (requires InPower service tool) Digital governing (optional) Integrated digital electronic isochronous governor Temperature dynamic governing Digital voltage regulation Integrated digital electronic voltage regulator 2-phase line-to-line sensing Configurable torque matching Control functions Time delay start and cooldown Cycle cranking PCCNet interface (2) Configurable inputs (2) Configurable outputs Remote emergency stop Automatic transfer switch (ATS) control Generator set exercise, field adjustable Options Auxiliary output relays (2) Remote annunciator with (3) configurable inputs and (4) configurable outputs PMG alternator excitation PowerCommand 500/550 for remote monitoring and alarm notification (accessory) Auxiliary, configurable signal inputs (8) and configurable relay outputs (8) Digital governing AC output analog meters (bargraph) - Color-coded graphical display of: - 3-phase AC voltage - 3-phase current - Frequency - kva Remote operator panel PowerCommand 2.3 control with AmpSentry protection 2015 Cummins Power Generation Inc. NAS-6092b-EN (8/16) power.cummins.com

110 Ratings definitions Emergency standby power (ESP): Applicable for supplying power to varying electrical load for the duration of power interruption of a reliable utility source. Emergency Standby Power (ESP) is in accordance with ISO Fuel Stop power in accordance with ISO 3046, AS 2789, DIN 6271 and BS Limited-time running power (LTP): Applicable for supplying power to a constant electrical load for limited hours. Limited Time Running Power (LTP) is in accordance with ISO Prime power (PRP): Applicable for supplying power to varying electrical load for unlimited hours. Prime Power (PRP) is in accordance with ISO Ten percent overload capability is available in accordance with ISO 3046, AS 2789, DIN 6271 and BS Base load (continuous) power (COP): Applicable for supplying power continuously to a constant electrical load for unlimited hours. Continuous Power (COP) in accordance with ISO 8528, ISO 3046, AS 2789, DIN 6271 and BS This outline drawing is for reference only. See respective model data sheet for specific model outline drawing number. Do not use for installation design Model Dim A mm (in.) Dim B mm (in.) Dim C mm (in.) Set Weight*wet kg (lbs.) Open Set C45 N (98) 1016 (40) 1473 (58) 989 (2180) C50 N (98) 1016 (40) 1473 (58) 989 (2180) C60 N (98) 1016 (40) 1473 (58) 1103 (2431) C70 N (98) 1016 (40) 1473 (58) 1111 (2449) C80 N (98) 1016 (40) 1473 (58) 1173 (2587) C100 N (98) 1016 (40) 1473 (58) 1233 (2719) Weather Protective Enclosure C45 N (98) 1016 (40) 1473 (58) 1070 (2359) C50 N (98) 1016 (40) 1473 (58) 1070 (2359) C60 N (98) 1016 (40) 1473 (58) 1184 (2610) C70 N (98) 1016 (40) 1473 (58) 1192 (2628) C80 N (98) 1016 (40) 1473 (58) 1255 (2766) C100 N (98) 1016 (40) 1473 (58) 1315 (2898) Sound Attenuated Enclosure Level 1 C45 N (119) 1016 (40) 1473 (58) 1114 (2455) C50 N (119) 1016 (40) 1473 (58) 1114 (2455) C60 N (119) 1016 (40) 1473 (58) 1227 (2706) C70 N (119) 1016 (40) 1473 (58) 1236 (2724) C80 N (119) 1016 (40) 1473 (58) 1298 (2862) C100 N (119) 1016 (40) 1473 (58) 1358 (2994) Sound Attenuated Enclosure Level 2 C45 N (136) 1016 (40) 1473 (58) 1127 (2485) C50 N (136) 1016 (40) 1473 (58) 1127 (2485) C60 N (136) 1016 (40) 1473 (58) 1241 (2736) C70 N (136) 1016 (40) 1473 (58) 1249 (2754) C80 N (136) 1016 (40) 1473 (58) 1312 (2892) C100 N (136) 1016 (40) 1473 (58) 1372 (3024) * Weights above are average. Actual weight varies with product configuration Cummins Power Generation Inc. NAS-6092b-EN (8/16) power.cummins.com

111 Codes and standards Codes or standards compliance may not be available with all model configurations consult factory for availability. The Prototype Test Support (PTS) program verifies the performance integrity of the generator set design. Cummins Power Generation products bearing the PTS symbol meet the prototype test requirements of NFPA 110 for Level 1 systems. This generator set is designed in facilities certified to ISO 9001 and manufactured in facilities certified to ISO 9001 or ISO The generator set is available Listed to UL 2200, Stationary Engine Generator Assemblies. International Building Code The generator set is certified to International Building Code (IBC) U.S. EPA All low voltage models are CSA certified to product class Engine certified to U.S. EPA SI Stationary Emission Regulation 40 CFR, Part 60. Warning: Back feed to a utility system can cause electrocution and/or property damage. Do not connect to any building s electrical system except through an approved device or after building main switch is open. North America rd Avenue N.E. Minneapolis, MN USA Phone Fax Cummins Power Generation Inc. All rights reserved. Cummins Power Generation and Cummins are registered trademarks of Cummins Inc. PowerCommand, AmpSentry, InPower and Our energy working for you. are trademarks of Cummins Power Generation. Other company, product, or service names may be trademarks or service marks of others. Specifications are subject to change without notice. NAS-6092b-EN (8/16) power.cummins.com

112 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: SCHOOLDUDE SOFTWARE (PLANT SERVICES) The purpose of the memorandum is to request Board approval for the renewal of SchoolDude software, which is a comprehensive district-wide facility management work order system and preventive maintenance software program. The components of the software include Corrective Maintenance (facility work orders), Preventive Maintenance (scheduled routine facility maintenance), with compatibility to both Apple and Android devices that streamlines work order assignments to field technicians. The software includes generation of executive facility reports and analysis presentations, unlimited user training via virtual or telephone training services, daily backup of data, and 24/7 server monitoring in a dedicated data center. The cost of the software renewal includes a 13% discount off the annual renewal cost. The total annual cost is $10, utilizing TCPN Contract# R (see attached quote). The proposed contract is for a term of 12 months beginning April 1, In accordance with OCGA , the contract will terminate at the end of each calendar year of the term, but will automatically renew for two additional one-year terms (24 months) unless the District takes affirmative action to nonrenew. Funding will be provided from the Plant Services budget. SUPERINTENDENT S RECOMMENDATION: Approve the award for the renewal of SchoolDude software for a comprehensive district-wide facility management work order system and preventative maintenance software program. The total annual cost is $10, utilizing TCPN Contract# R Funding is from the Plant Services FY2017 budget. Jack Parish, Ed.D.

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115 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: ARCHITECTS FOR HILSMAN, BHL AND COILE MIDDLE SCHOOLS (SPLOST) The purpose of this memorandum is to request Board approval for the award of the contract for Architectural Services for the Hilsman, Burney Harris Lyons and W. R. Coile Middle School projects. A Request for Proposals (RFP) was issued on January 30, 2017 and was publicly advertised in the Athens Banner-Herald and on the CCSD website. Proposers were asked to submit proposals to provide architectural and engineering services for the Hilsman, Burney Harris Lyons and W. R. Coile Middle School projects. Firms were asked to provide qualifications and experience specifically related to middle school design and hard bid projects (design-bid-build delivery method). A total of thirteen (13) firms submitted proposals. Evaluations were conducted and were based on the responsiveness to the RFP requirements which included a scoring matrix. The evaluation team included: John Gilbreath, Joe Dunagan, Gerald Arscott and Veronica Jackson. Lindsay Pope Brayfield Clifford & Associates received the highest overall score. The scoring matrix worksheet is attached. The cost of services is five percent (5%) of construction costs and $71,000 for local input meetings and reimbursable costs. Funding for these services is from the SPLOST 5 budget for these specific middle school projects. SUPERINTENDENT S RECOMMENDATION: Approve the award of the contract for architectural services for the Hilsman, Burney Harris Lyons and W. R. Coile Middle School projects to the highest ranked proposer, Lindsay Pope Brayfield & Clifford & Associates, for the amount of 5% of the construction costs plus $71,000 for local input meetings and reimbursable costs. Funding for these services is from the SPLOST 5 budget for these projects. Jack Parish, Ed.D.

116 EVALUATION WORK SHEET ARCHITECTURAL SERVICES - HILSMAN, W.R. COILE, BURNEY-HARRIS-LYONS MIDDLE SCHOOLS PHASE II EVALUATION INTERVIEWS PROPOSAL OPENING: FEBRUARY 28, 2017 Evaluation Reviewer Reviewer 1 Reviewer 2 Reviewer 3 Reviewer 4 TOTAL RANKING BRPH COLLINS COOPER CARUSI CHAPMAN GRIFFIN LANIER SUSSENBACH CUNNINGHAM FOREHAND MATTHEWS & MOORE FOREMAN SEELEY FOUNTAIN GOODWYN MILLS CAWOOD HUSSEY GAY BELL JAMES W. BUCKLEY & ASSOCIATE S LINDSAY POPE BRAYFIELD CLIFFORD MCMILLA N PAZDAN SMITH SP DESIGN GROUP PERKINS & WILL UPBUILD DESIGN AND VERNELL BARNES RANKING BRPH COLLINS COOPER CARUSI CHAPMAN GRIFFIN LANIER SUSSEN CUNNINGHAM FOREHAND MATTHE FOREMAN SEELEY FOUNTAIN GOODWYN MILLS CAWOOD HUSSEY GAY BELL JAMES W BUCKLEY LINDSAY POPE BRAYFIELD CLIFFO MCMILLAN PAZDAN SMITH SP DESIGN GROUP PERKINS & WILL UPBUILD DESIGN Office of Purchasing & Contracts Evaluation Form - Architectural Services for Middle Schools-

117 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: CORRUGATED PIPE REPAIR - CLARKE CENTRAL HIGH (SPLOST) The purpose of this memorandum is to request Board approval for the award of the contract for corrugated pipe repair services for Clarke Central High School. A Request for Proposals (RFP) was issued on February 28, 2017 and was publicly advertised in the Athens Banner-Herald and on the CCSD website. Proposers were asked to submit proposals to provide corrugated pipe repair services for the 48 storm pipe running alongside the stadium football field at Clarke Central High School. Firms were asked to provide qualifications and experience specifically related to the trenchless method of pipe repair. A total of four (4) firms submitted proposals. Proposals were reviewed based on the responsiveness to the RFP requirements. Utility Asset Management Inc. was the lowest responsive bidder. The cost of the repair services proposal is $110,440. The bid tabulation is attached. Funding for these services is from the SPLOST 4 GADOE Capital Outlay Reimbursement account. SUPERINTENDENT S RECOMMENDATION: Approve the award of the contract for corrugated pipe repair services at Clarke Central High School to the lowest responsive bidder, Utility Asset Management, for the amount of $110, Funding for these services is from the SPLOST 4 GADOE Capital Outlay Reimbursement account. Jack Parish, Ed.D.

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119 Jack Parish, Ed.D. Superintendent OFFICE OF THE SUPERINTENDENT TO: FROM: Board of Education Members Jack Parish, Ed.D. DATE: April 13, 2017 SUBJECT: ALTERNATIVE EDUCATION SERVICES PROVIDER The purpose of this memorandum is to request Board approval for the award of the contract for Alternative Education Services Provider. A Request for Proposals (RFP) was issued February 3, 2017 and was publicly advertised in the Athens Banner-Herald, Georgia Procurement and CCSD websites. Proposers were asked to submit proposals to provide alternative education services. A total of eight (8) firms attended the mandatory Pre-Proposal Conference; a total of six (6) firms submitted completed proposals. Evaluations were conducted in two phases and were based on RFP specifications that included a scoring matrix. The six firms submitting proposals were: AMIKids, Inc. Camelot Education Catapult Learning Innovative Educational Programs Inspiring Body Works, Inc. Ombudsman Educational Services The two firms with the highest phase one scores were invited to phase two interviews. Those firms were Catapult Learning and Ombudsman Educational Services. The phase two evaluation team included: Dr. Mark Tavernier, Dr. Dawn Meyers, Dr. Monica Gant and Leroy Ryals. Catapult Learning received the highest overall score. The evaluation scoring worksheet is attached. The cost of services is $912, annually. The proposed contract is for a term of 12 months beginning July 1, In accordance with OCGA , the contract will terminate at the end of each calendar year of the term, but will automatically renew for two additional one-year terms (24 months) unless the District takes affirmative action to nonrenew. Funding is from the FY2017general fund budget. SUPERINTENDENT S RECOMMENDATION: Approve the award of the contract for the Alternative Education Services Provider to the highest ranked proposer, Catapult Learning, for the amount of $912, annually. The contract is for a term of 12 months beginning July 1, In accordance with OCGA , the contract will terminate at the end of each calendar year of the term, but will automatically renew for two additional one-year terms (24 months) unless the District takes affirmative action to non-renew. Funding for these services is from the 2017 general fund budget. Jack Parish, Ed.D.

120 SUMMARY OF PROPOSAL REQUEST FOR PROPOSALS RFP# , ALTERNATIVE EDUCATION SERVICES PROVIDER OPENING DATE: MARCH 7, 2017 / 1:00 PM (EST) OPENING LOCATION: CCSD ADMINISTRATIVE OFFICES WHITEHEAD ROAD ANNEX SEALED PROPOSALS FROM: AMIKids, Inc. Camelot Education Catapult Learning Innovative Educational Programs Inspiring Body Works, Inc. Ombudsman Educational Services Tampa, Florida Austin, Texas Camden, New Jersey Basking Ridge, New Jersey College Park, Georgia Libertyville, Illinois COST PER STUDENT (100 SEATS) $12, $15, $9, $15, $4, $8, COST (ANNUAL) $1,200, $1,588, $912, $1,504, $400, $882, MANDATORY DOCUMENTS COVER LETTER BUSINESS STABILITY TECHNICAL CAPABILITIES EVALUATION PLAN PRICE SUBMITTAL FORM REFERENCE FORM CERTIFICATE OF INSURANCE COPY OF W-9 IMMIGRATION AND SECURITY FORM ADDENDA 1 / ADDENDA 2 / / / / / / CLARKE COUNTY SCHOOL DISTRICT MARCH 7, 2017 RFQ# , ALTERNATIVE EDUCATION PROVIDER 1:00 PM (EST)

121 EVALUATION WORK SHEET - RFP EVALUATION COMMITTEE RFP# , ALTERNATIVE EDUCATION SERVICES PROVIDER FRIDAY, MARCH 17, 2017 EVALUATION WORK SHEET WRITTEN EVALUATIONS Reviewer 1 Reviewer 2 Reviewer 3 Reviewer 4 TOTAL RANKING AMIKids, Inc. Camelot Education Catapult Learning Innovative Educational Programs Inspiring Body Work, Inc. Ombudsman Educational Services ORAL PRESENTATIONS Catapult Learning Ombudsman Educational Services Reviewer Reviewer Reviewer Reviewer TOTAL RANKING 1 2 RANKING BY REVIEWER AMIKids, Inc. Camelot Education Catapult Learning Innovative Educational Programs Inspiring Body Work, Inc. Ombudsman Educational Services ORAL PRESENTATIONS /RANKING BY REVIEWER Catapult Learning Ombudsman Educational Services Reviewer 1 Ranking Reviewer 2 Ranking Reviewer 3 Ranking Reviewer 4 Ranking Reviewer 1 Ranking Reviewer 2 Ranking Reviewer 3 Ranking Reviewer 4 Ranking TOTAL RANKING POINTS BY REVIEWER AMIKids, Inc. Camelot Education Catapult Learning Innovative Educational Programs Inspriing Body Work, Inc. Ombudsman Educational Services Office of Purchasing & Contracts of 4 Ranked as 3 1 of 4 Ranked as 4 1 of 4 Ranked as 3 2 of 4 Ranked as 1 3 of 4 Ranked as 5 2 of 4 Ranked as 2 Oral: 4 of 4 Ranked as 1 3 of 4 Ranked as 4 1 of 4 Ranked as 5 4 of 4 Ranked as 6 2 of 4 Ranked as 1 2 of 4 Ranked as 2 Oral: 4 of 4 Ranked as 2 Highest Ranked Proposer: Catapult Learning Evaluation Form - Alternative Eduaction Services Provider and Oral Presentations

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