Agenda of the 80 th Senate Hofstra University Student Government Association January 28, 2016 Green House, David S. Mack Student Center

Transcription

1 Agenda of the 80 th Senate Hofstra University Student Government Association January 28, 2016 Green House, David S. Mack Student Center Call to Order I. Quorum Call II. Approval of Senate Minutes from December 3, 2015 III. Approval of the Cabinet Minutes from January 27, 2016 IV. Executive Board Reports A. President A. Guarino B. Vice President D. Gallagher C. Comptroller G. Senderowicz D. Secretary J. McQuillan V. Committee Chair Reports A. Appropriations E. Casey B. Club Relations R. Cinquemani C. Public Relations W. Shepherd D. Rules N. Mishkin E. Spirit S. Harris F. Student Services C. Pollock VI. VII. For the Good of the Order Announcements VIII. Snap Cup Adjournment 1

2 Minutes of the 80 th Senate Hofstra University Student Government Association December 3, 2015 Green House, David S. Mack Student Center Call to Order I. Quorum Call a. President Guarino b. Vice President Gallagher c. Comptroller Senderowicz d. Chairperson Casey e. Chairperson Cinquemani f. Chairperson Gardner g. Chairperson Mishkin h. Chairperson Pollock i. Chairperson Shepherd j. Senator Bekios k. Senator Craig l. Senator Durand 2

3 m. Senator Kutsch n. Senator Larrea o. Senator Markakis p. Senator Monroy q. Senator Narain r. Senator Normandin s. Senator Parbat t. Senator Ramdhani u. Senator Shah v. Senator Solis w. Senator Stengel x. Senator Tadbiri y. Senator Valerio z. Senator Wright aa. Senator Wu II. Motion to suspend rules to see cabinet end of semester reports a. Second b. Objection i. Speaker #1 For: Cabinet members have put a lot of work into making the end of the semester reports and some chairs made powerpoints so we would like to be able to have Administration hear our reports before they have to leave. ii. Speaker # 1 Against: We should not break precedent even though it is for Administration iii. Speaker #2 For: Many times in the past we have changed the agenda around depending on the situation, it wouldn t be breaking precedent. c. Motion Passed 25:1:0, End of Semester Reports will now be seen. III. End of Semester Reports a. Appropriations E. Casey b. Motion to suspend rules and see Student Services End of the Semester Report i. Second ii. Motion Passed, Student Services Report will now be seen c. Student Services C. Pollock d. Club Relations R. Cinquemani e. Programming A. Gardner f. Public Relations W. Shepherd 3

4 g. Rules N. Mishkin h. Spirit S. Harris i. Comptroller G. Senderowicz IV. Approval of Senate Minutes from November 19, 2015 a. Motion to approve the senate minutes from 11/19/15 i. Seconded ii. Motion Passed V. Approval of the Cabinet Minutes from December 2, 2015 a. Motion to approve the cabinet minutes from 12/2/15 i. Seconded ii. Motion Passed VI. New Business a. SGA Recognition Hearing i. Anthropology Club 1. Club Speech a. Vice President of Anthropology Club: Anthropology is the study of people from the bones in our bodies to the clothes on our backs. It offers a global perspective of looking at different kinds of people. It s a great background to have going into any business; being able to see that people come from different places and are different for various reasons. We are planning on doing different talks with professors in the anthropology department as well as professors in other departments. We also want to show films and have outside speakers come in and speak. We have plans to fundraise for a conference in Canada. We will also be hosting graduate sessions to write resumes. It s different then writing other resumes. We have previously been SGA approved and the funding helped us previously function as a club. 2. Questions from Senate a. How many Members do you have? i. 15, and we ve only had e-board meetings at this point so far, but we will be reaching out to other departments soon. b. Why did your club lose SGA recognition? i. All of our e-board graduated in December last year and we have only been unrecognized for one semester. c. Is the communication better now between e-board? i. Yes absolutely d. How long have you been in the club? i. Since my Freshman Year e. How do you plan to increase membership? 4

5 3. Debate i. Different fundraising events and tabling in the student center. We want to do little events for example like a dig for little bones in a sandbox or a race between students to construct a skeleton as fast as possible. We also want to try to raise awareness that anyone can take an anthropology class or join the club, and how it can help them as a student. f. How many trips does your club take per semester on average? i. We typically take 1 large conference at least every semester with 2 or 3 museum trips per semester g. Have you only fundraised for conferences, or have you fundraised for other things? i. We ve fundraised for trips as well. And we want to get different speakers from outside of the University. h. How do you become a member of the Anthropology club? i. Just coming to the club meeting makes you a member i. What does SGA recognition mean to you? i. It means better access to funds and it s much easier to go further places to go to conferences. j. Besides funding, what else can SGA do for you? i. SGA can make us feel more secure. We didn t have very many members in the past and with SGA approval now, we feel like we can be more of a part of the Hofstra community. a. Motion to skip debate and go straight to a vote on passing this club to become SGA recognized i. Seconded 4. Vote to recognize Anthropology Club ii. Pride Productions 1. Club Speech ii. 20:3:0 Motion Passes, moving straight into a vote. a. By a vote of 22:1:0 this club passed and is now an SGA recognized club a. President of Pride Productions: Pride Productions is involved in the PR and Media department, and I wanted to start this as a club because pride production as a club is a good experience for TV and film students as well as engineering students and journalism students but it is open to everyone. We have 40 current club members, but over 150 on our list. We cannot support the clubs needs with these many members. We need funding for equipment, and shirts. We want to take the next step to become SGA recognized to make this a bigger club on campus. We are different from the HEAT network because we have to focus on just the sports and academic events. We cannot have any other oversight on other events. 2. Questions from Senate a. Besides funding, what can SGA do for you? 5

6 i. We re having trouble having students outside of the television field to join our club we would love to see engineering students. We want people outside of Hofstra to notice this organization; it s more exposure than funding that we want. b. What is the situation in terms of your camera systems? Are you looking to upgrade and expand that or are you looking for funding more for club activities? i. We are looking for funding to support club activities right now, our technology is top of the line and we won t need an upgrade in technology for a while. c. How would you like to spread your message to campus? i. Social media is big for us. Our social media coordinator works in the school of communication. Also we want to spread our club through club events. Before we became a club, we weren t able to attend in the past. d. What is your current source of funding? i. Media source at Hofstra funds technology and PR department because they wanted to see some of the academic events held live for example the debates. We want people to say, let s tune into Hofstra. It became an organization for students to get involved. e. What are the main events or items you would use SGA funding for? i. Meetings, social gatherings, TV production, etc. f. What is the most expensive thing that your club has to pay for? i. $12,000 but we are not going to need an upgrade like that for a long time. There are occasional things, things break and we are in the middle of fixing cameras and if it is anything significant, the media department does cover it. g. Motion to extend questioning time by 2 minutes i. Seconded ii. Motion Passed, questioning time was extended h. Do you use the department of communication tech equipment? i. No, we use completely different equipment. We are a different department and we have our own equipment that is stored in the athletics department. i. Who is your advisor? i. Director of media relations and assistant vice president of media relations at Hofstra University. j. Have you reached out to clubs to expand your membership? i. We ve reached out to WRHU and we ve gained a lot of journalism majors from them and one engineering student came from them. I have tried to get in touch with science departments but have not been successful. k. Motion to extend questioning time for one minute i. Seconded 6

7 3. Debate ii. Motion passed, questioning time was extended for one minute. l. How do you want to spread Hofstra Pride outside of Hofstra? i. We air live and make all of the graphics and we post everything on YouTube. We ve been a great resource for local high school events and it makes the children see how intense the political program is at Hofstra and in turn we help students find a career in this. a. Speaker For #1: I want people to realize how much this club does for the school. They do an outstanding job and they work so hard. They provide so much spirit to the community and they stream every sporting event that needs to be streamed and it would be a mistake if we didn t pass them. We wouldn t need to fund them for a lot because the university supports them. They want to show Hofstra off and Hofstra is an amazing school and putting Hofstra out there to other students is amazing and if we pass them it brings the school more exposure. b. Speaker Against #1: I agree the organization is great but there are two things that concern me. They really wanted to be recognized by SGA for t-shirts and social gatherings and it would go against the precedent we set If we passed them knowing that. I asked them if we reached out to other organizations and they have only reached out within the communication school so that doesn t show they have the drive to work out to clubs outside of their department. I would like to work with them before they are recognized. c. Speaker For #2: The Communication Department is one of the most well known schools at Hofstra. Club is coming not coming just for funding. They are coming for exposure. This if the first club to come for PR reasons and we shouldn t deny them of this. d. Speaker Against #2: They are coming to get more club members and to have but they are already officially a club. They only wants SGA recognition to fun e. Motion for a moderated caucus, two speakers, 1 minute speaking time i. Seconded ii. Motion Passed f. Moderated Caucus i. Senator Parbat 1. They specifically stated they weren t coming in just for SGA funds and that they want SGA recognition for exposure. Retention is a huge factor with our clubs. Students will join and then members just leave. ii. Senator Durand 1. We should recognize this club because the things they are requesting for could fit under recruitment. I do believe it would be advantageous for SGA to recognize them because we could work with them and collaborate and gain exposure with ourselves and we would be helping them reach other people. g. Motion to extend moderated Caucus for 3 minutes, 1 minute speaking time i. The Chair did not see the motion h. Motion for moderated caucus 1 minute, 2 speakers 30 seconds per speaker 7

8 i. Seconded ii. Motion Passed 20:3:0 i. Senator Stengel: When we debate clubs, it s not all about money and what we can do for them. We should ask what they could do for us. By putting our name on something a lot of departments in the university are invested in is good for us too. j. Senator Wright: They focus on academic events, not just sports. 4. Vote to recognize Pride Production Club a. 19:4:0 Pride Productions is now SGA recognized b. Resolution for Room Selection Assignment Process i. Debate ii. Motion to Skip debate and go straight into a vote 1. Seconded 2. Motion Passes, senate will now vote to pass resolution iii. Vote to pass resolution for room selection assignment process 23:0:1 VII. Executive Board Reports a. President A. Guarino b. Vice President D. Gallagher c. Comptroller G. Senderowicz d. Secretary J. McQuillan VIII. Committee Chair Reports a. Appropriations E. Casey i. Motion to Pass minutes from November 17 th, Seconded 2. Passed b. Club Relations R. Cinquemani i. Motion to pass minutes from December 2 nd, Seconded 2. Passed c. Programming A. Gardner i. Motion to pass minutes from November 30 th, Seconded 2. Passed d. Public Relations W. Shepherd 8

9 i. Motion to pass minutes from December 1 st, Seconded 2. Passed e. Rules N. Mishkin i. Motion to pass minutes from November 30, Seconded 2. Passed f. Spirit S. Harris i. Motion to pass minutes from December 1 st, Seconded 2. Passed g. Student Services C. Pollock i. Motion to pass minutes from December 2 nd, Seconded 2. Passed IX. Senior Speeches X. For the Good of the Order XI. XII. XIII. Announcements Snap Cup Meeting Adjourned Hofstra University s Student Government Association 9

10 Cabinet Meeting Minutes January 27, 2016 Center for Student Collaboration Conference Room This meeting has been called to order at 11:20 A.M. Attendance: President Guarino, Vice President Gallagher, Comproller Senderowicz, Secretary McQuillan, Chairperson Casey, Chairperson Cinquemani, Chairperson Harris, Chairperson Mishkin, Chairperson Pollock, Chairperson Shepherd I. Reflection and Gratitude Journal II. Presidential updates a. Updates i. The Reset Training: Student Leadership Training: Tuesday, Wednesday, Thursday 5:00pm- 6:30pm Plaza Room East and Middle 1. Can Club Relations Chair and Potential Club Relations Chair Attend Wednesday or Thursday? a. Yes ii. Student Leadership Handbook 1. SGA will be adding one page into the handbook (Aly will do by middle of semester) 2. Need to make an addendum for SGA recognized clubs because not all of our policies apply to all clubs (Does Club Relations Already Have This?) iii. GetInvolvedHU Registration All Organizations need to update roster and leadership positions (All organizations were sent an e- mail from OSLE) iv. Club Category/ Contact Person Reorganization 1. Need to figure out which clubs are SGA recognized. (Rules and Club Relations?) a. Will be completed by Natalie and Rita 2. When a club is recognized by SGA in senate, need to create a process that SGA updates their status. (Will discuss with Club Relations, Karl, and GHU) a. Rating system i. Blue: basic things to be active ii. Gold: attend leadership event, training, etc. b. Will determine which organizations are actually active, and the ones that aren t will be disbanded. 3. New Governance Category (RSA, SGA, CSA) v. Hofstra Student Leadership Awards Revamp (May 1 st ) 10

11 1. Two Awards to give out from SGA to students, a club, advisor, etc. (brainstorming this week, bring ideas next cabinet) a. Awards given on behalf of SGA b. Need to determine deadline vi. Get Involved HU, Organization Classification (Blue, Gold, and Pride Certification) vii. Fall Festival Updates viii. Presidential Round Table 1. Presidents from all organizations will come together once or twice a week where the club presidents can bring their concerns to the SGA president. ix. Food Pantry 1. Timeline: Writing a Proposal for university cabinet. 2. Food Pantry Planning Committee has had three meetings so far with faculty and administration only and they have not set a meeting yet for this semester. Does a senator want to join the committee? a. Aly, Sarah, Damian, and Jessica are interested 3. Will send out informational with all of the details III. Matters at Hand a. Constitutional Convention this weekend; please send edits to Chairperson Mishkin by Senate this week. b. Vice President Gallagher will give Chairperson Mishkin a final updated constitution by this Friday. c. Any time a big change happens on campus should be brought to the students to be surveyed. d. No new information on the Starbucks/Rat updates. e. Student Services: i. only has two committee members; will ask other senators to join the committee if they can. f. Rules and Student Services needs associates; will make an announcement saying senators can attend one of those meetings each week instead of doing an office hour. g. Spirit: i. $100 for the weekend ticket; SGA covers transportation and students will have to book their own hotel rooms ii. Color Run; maybe the morning of music fest h. Club Congress i. 6-7:30 on Thursday February 18 th ii. Group activities iii. Every Senate committee will be in charge of a break out session (6 total) for 30 minutes iv. Please PowerPoint or activity to club relations by Sunday February 7 th. i. Rules i. Chairperson Mishkin will be absent on Monday the 8 th ; Vice President Gallagher will run the meeting. 11

12 IV. For good of the order This meeting has been adjourned at 12:20 P.M. Appropriations Minutes S16 Weekly Meeting 1 12

13 1/26/2016 Meeting Commenced 6:15 PM Attended Visiting Chabad at Hofstra Max Kutsch David Durand Jimmy Markakis Comptroller Gaby Senderowicz Chairwoman Erin Casey Abby Normandin Requested: $8, Allocated: $3, Food for Purim $ $ Shabbat on Campus $1, $1, Passover food $ $ Cantor for Passover $ $ Cantor for Purim $ $ Matzah balls $ $ Hofstra American Marketing Association Requested: $1, Allocated: $1, NOLA Conference - 3 rooms for 5 nights $1, $1, Club Baseball Requested: $6, Allocated: $5, Rutgers, Delaware, and NCBA Spring Training Hotels $2, $2, Umpire fees for 3 Doubleheaders ($1,290) $2, $2, Coach's Fee $1, $1, Jerseys $ $

14 Hofstra Men's Club Lacrosse Requested: $3, Allocated: $2, Mileage to tournament $ $ Mileage to tournament $1, $ Referee fees $1, $1, Referee fees $ $ Referee fees $37.50 $37.50 Mileage to tournament $ $ Campus Feminist Collective Requested: $ Allocated: $ Feminist Conference $ $ Babeland Workshop food $30.30 $30.30 LIRR tickets for 8 people $66.00 $66.00 Meeting Adjourned 9:15 PM Total Requested $20, Total Allocated $13, Percent Allocated 64.46% Respectfully Submitted, Erin Casey Appropriations Chair 14

15 Club Relations Minutes January 25th, 2016 Attendance: Chairperson Cinquemani, Senator Bekios, Senator Martin, Senator Tadbiri Absent: Senator Solis (excused) Meeting Commenced: 6:00 PM 1. Ongoing initiatives: a. Facebook i. Involvement fair post (Senator Bekios) ii. GetInvolvedHU post (Chairperson Cinquemani) iii. Mandatory club leader meetings (Senator Tadbiri) iv. Welcome back! (Senator Martin) b. Blog- discussing whether to proceed c. Organization Check- ins i. Each committee member reached out to 5 organizations. ii. Meetings are scheduled before finals and will commence at the beginning of next semester. d. Club Storage Space i. Finalizing layout ii. Need to figure out assignments- > application or no? 2. New initiatives: a. Spring Involvement Fair i. Wednesday, January 27 th and common hour ii. Need a flyer (Senator Bekios) iii. Entire committee will attend iv. Decided to hand out Club Relations business cards to club leaders b. Office Space Checks i. Working on editing the office violation sheet ii. Working on creating a Rules and Procedures flyer to hand out to club leaders detailing what can and cannot be done in offices iii. Working on creating an announcement to advertise the new office space legislation c. Club Congress i. February 18 th, 2016 ii. Open to all club members- > Looked over attendance policy in policy series. iii. Tentative schedule: 6: 15 PM Welcoming Speech/Intro 6: 30 PM Break out Session 1 7: 00 PM Break out session 2 15

16 7: 30 PM Mix & Mingle Event 1. Conclude with a mix and mingle in multipurpose rooms so that club leaders can introduce themselves to each other (with round tables for different categories to encourage movement and discussion) iv. What to expect at club congress: 1. PowerPoint presentations, group activities, Q&A at each, brochures/handouts with main points, pen & paper to take notes, hand out business cards/contact info v. Each committee is in charge of a breakout session 1. Breakout sessions: a. Treasurer Training b. Do you have spirit? Member recruitment & retention c. Promotion & Advertisement d. How to start a club & SGA Recognition e. Club Relations 101: What Club Relations can do for you (Office Space Allocations, Co- Sponsoring events, GetInvoledHU etc) f. SGA Q & A: What SGA can do for you 2. Powerpoints and/or activities are due to the Club Relation s Committee no later than Sunday, February 7 th. 3. Tentative initiatives: a. Initial paragraphs for new initiative ideas were submitted. Plans on how to carry out initiatives will be due next meeting. i. Discussions between clubs in conjunction with OSLE (Senator Bekios) ii. Poster of all active clubs on campus to put in SC (Senator Tadbiri) iii. Master calendar of club events/meeting (Headed by Senator Martin) iv. Working with clubs to create annual traditions (Senator Bekios) b. Club Pride Day i. Want to occur this semester? No. 4. Initiatives Completed: a. Club Registration Committee i. Senator Bekios ii. Last Friday of every month b. Constitutional Convention i. Finalized suggestions and ed them to rules. Meeting Adjourned: 7:22 PM Respectfully Submitted, Rita Cinquemani Club Relations Chair 16

17 Public Relations Minutes January 25, 2016 Attendance: Dana C., Whitney S., Victoria K., Ashlyn G., Danielle B., Sandy L., and Sam Jean- Louis Guest: Spirit Chair Sarah Harris Meeting commenced: 6:00 PM 1) Special Business a. Associates welcome and Introductions b. Semester expectations and overview c. Coordinator assignments 2) Current Projects a. 80 th Senate Article i. Need to compile research and photos together ii. Pitch article to Chronicle i. Waiting for pdf to be printed b. SGA PR Constitution/ Policy Series i. Reviewing changes that need to be made c. Website Renovations Updates: i. Need Bios ASAP Meeting adjourned: 6:16 PM Respectfully submitted, 17

18 Whitney Shepherd Public Relations Chairwoman Rules Minutes January 25, 2016 Attendance: Natalie Mishkin, Abby Normandin, Silvia Monroy Meeting commenced: 6:40 P.M. 1. No clubs signed up. 2. Went over Rules section of the Constitution and Policy Series. 3. Constitutional Audits will be done by February 1 st. Meeting adjourned 7:30 P.M. Respectfully submitted, Natalie Mishkin Rules Chairwoman 18

19 January 26th 2016 Attendance: Chairwomen Harris, Senator Stengel, Senator Tacconelli, Senator Narain, Senator Wright Absent: Senator Wu Meeting commenced: 6:30pm I. Welcome Back II. Let s Meet III. Old Initiatives A. Janet: Club Showcase/ Greg: Club Flea Market: Combined event for organizations to show off what they do and have., Clubs would be able to perform, present, cook, or find a way to show themselves off at night. B. Katrina: Valentine's day event 1. Tabling event before valentine's day. SGA will give out chocolate covered strawberries with love quotes attached for free C. Madison Selfie challenge 1. Madison will Communicate with Student government at her former high school for more information IV. New Initiatives A. Paint party 1. Hofstra Day Glow Initiative 2. Glow in the dark paint party B. 5k Color Run 1. Team up with Together we rise and IFSC for a color run later in the semester 2. Meeting next week to go over logistics V. Colonial Athletics Association (CAA) A. March 4-7, 2016 at the Royal Farms Arena in Baltimore, Maryland B. $100 Tickets to CAA C. Book your own Hotel VI. Games Schedule PM MEN'S BASKETBALL vs Elon University PM WOMEN'S BASKETBALL vs Elon University :00 PM WOMEN'S BASKETBALL vs James Madison University :00 AM MEN'S LACROSSE vs Hobart College (Scrimmage) James M. Shuart Stadium :00 PM MEN'S LACROSSE vs Rutgers University (Scrimmage) James M. Shuart Stadium PM MEN'S BASKETBALL vs Towson University PM WOMEN'S LACROSSE vs Harvard University James M. Shuart Stadium PM MEN'S BASKETBALL vs Northeastern University :00 PM WOMEN'S BASKETBALL vs Drexel University PM WOMEN'S LACROSSE vs Fairfield University James M. Shuart Stadium :00 PM MEN'S LACROSSE vs Princeton University James M. Shuart Stadium PM MEN'S BASKETBALL vs College of Charleston 19

20 :00 PM WOMEN'S BASKETBALL vs College of Charleston :00 PM MEN'S LACROSSE vs New Jersey Institute of Technology James M. Shuart Stadium Meeting Adjourned at 6:44pm Respectfully, Sarah Harris Spirit Chairwoman Student Government Association Student Services Committee Hofstra Student Government Association Hofstra University, Long Island, New York January 25, 2016 Attendance: Senator Valerio and Chairperson Pollock Guest: David Durand Absence: Senator Esteban I. Call to Order: 7:07pm II. Personal reflections on why we are here and what we want to accomplish III. Discussed Constitution Convention IV. Initiatives a. Emergency Housing for Commuting Students work in progress V. Adjournment: 7:20pm Respectfully Submitted, Carol Pollock Students Services Chairperson 20