WOODFORD COUNTY BOARD MEETING COUNTY BOARDROOM TUESDAY OCTOBER 16, 2018 AGENDA 6:30 PM Chairman Calls Board to Order. Pledge of Allegiance.

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1 WOODFORD COUNTY BOARD MEETING COUNTY BOARDROOM TUESDAY OCTOBER 16, 2018 AGENDA 6:30 PM Chairman Calls Board to Order. Pledge of Allegiance. Roll Call by the Clerk Debbie Harms. Chairman Announces Board in Session. Proof of Notice Debbie Harms. Approval of Board Minutes. 1. Approval of Regular Board Meeting Minutes September 18, (1-8) Review of Executive Session Minutes Public Input Appointments: Petitions, Resolutions, and/or Motions: a. Approval of Resolution #089 Increasing the Salary of the Woodford County Public Defender (9) b. Approval of Resolution #90 Authorizing Execution of Amendment of Downstate Operating Assistance Grant Agreement (10) c. Approval of Ordinance 2017/18 #030 Granting a special use to operate a acre solar farm by Sol America Energy/George Mori on acres in the NE ¼ of Section 23, Cruger Township. Commonly described as the tract of land west/southwest of Marshall Road in Lakeview Acres Subdivision, Eureka. (11-14) a. Written statement from Board member Parson in his absence. (15-18) d. Approval of Ordinance #031 To Amend County Clerk Fees (19-35) e. Resolution Authorization for the County Board Chairman to Execute a Deed of Conveyance on parcel # (36) f. Resolution #2017/ for procurement of 4,235 gallons of yellow paint, 3,575 gallons of white paint, and 70,000 pounds of glass beads through Illinois Department of Central Management Services for roadway striping in FY2019. (37) g. Resolution #2017/ to appropriate $800, from the Motor Fuel Tax Fund to pay for the roadway general maintenance during FY2019. (38-41) h. Resolution # 2017/18 #094 Approving the renewal of ICRMT Insurance (42-76) i. Resolution # #095 Approving New Mobile Video Camera (77) New Business: 1. Motion to place the Budget on Display for 15 days (55 ILCS 5/6-1001) (Budget can be found at end of packet) 2. Approval of the CoreSource Administrative Services Renewal Fee Schedule 2 year renewal at 1.5% increase per year. (78) 3. Unfinished Business: 1. Discussion Verdin Clock Co Claims Paid in Vacation (79-100) Presentation of Claims: Resolution 2017/18 #91 Approving Monthly claims (ROLL CALL VOTE) Andy Rokey (101) Claims to be Discussed ( ) Treasurer s Report Melissa Andrews ( ) Office of County Board Report (Motion to place on File) (116) Communications (Motion to place on file) 1

2 Committee Reports: Road & Bridge ( ) County Offices ( ) Finance & Economic Development ( Public Safety ( ) Conservation, Planning, & Zoning ( ) Health Insurance Melissa Andrews (( ) Zoning Board of Appeals ( ) Liquor Commission Veterans Assistance Commission Public Interest Secor Sportsman Club Fish Fry November 3, :30 to 8:00 PM Motion to go into Executive Session ILCS 120/2(c)(5) Purchase or Lease of Real Property. Discussion and action on purchase agreement and down payment for Health Department Building. ( ) Any Action Necessary Coming out of Executive Session. a. 5 ILCS 120/2(c)(5) Purchase Agreement b. 5 ILCS 120/2(c)(5) Down Payment Adjournment (xx) Indicates page # for electronic copy 2

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122 COUNTY OFFICES COMMITTEE COUNTY BOARDROOM TUESDAY, OCTOBER 9, 2018 MINUTES 4:00 P.M. 1. Call to Order 2. Roll Call Bryant Kempf (Ch.), Richard Hill, and Donald Tolan present. Pete Streid and Jason Jording excused. 3. Approval of Minutes a. Approval of September 11, 2018 regular meeting minutes. Motion to approve September 11, 2018 regular session minutes made by Tolan, seconded by Hill. Motion passed. 4. Public Input 5. Appointments 6. Approval of Claims Motion to approve October claims made by Tolan, seconded by Hill. Motion passed. a. County Board Per Diem Roll Call Vote Per Diem for Kempf, Parson, Huser, and Glaizer were presented. Motion to approve per diem claims made by Tolan, seconded by Hill. Motion passed. 7. Unfinished Business a. Ethic Ordinance Moved to next month 8. New Business a. Veeam ware contract. b. VMware Contract Renewal c. IT License Contract renewals A, B, and C were all addressed at once. The discussion to be had is for budgetary purposes. Discussion on the amount of saving that could be saved if multiple years were purchased. Mike Zimmerman stated that the prices that were presented do not include a discount. Most companies give a 15-20% discount for purchasing multiple year contracts. The more years purchased, the higher the discount. The life of the equipment is 5-7 years. Quotes that are given are good for 30 days. It was questioned if a multi-year contract would have a clause that allowed us to break it within a certain period of time. Mr. Zimmerman stated that they usually have some wording that would allow this. Motion to approve 5 year licenses contingent on at least a 15% discount made by Hill, seconded by Tolan. Sophos is only a three year contract, but Mr. Zimmerman suggest we not go higher than three years with it. Motion passed. d. IT services. Mr. Kempf met with Mr. Zimmerman two times, and Mr. Zimmerman is getting quotes from various companies. Mr. Kempf reported that Mr. Zimmerman is interested in having Mike Raney come in 4 to 5 days week in the morning to address daily problems. This would be provided at a cost of $66,000. It was stated that we are paying more money for basically the same thing we have now. Mr. Kempf feels that it would be beneficial to keep what we have as Mr. Zimmerman knows the system. It was discussed that we need to have a scope of our needs. Whoever we hire needs to have a plan, see what our future needs are, make sure to inform the Board, and then make sure it is budgeted for. Sheriff Smith stated that the person has to be

123 COUNTY OFFICES COMMITTEE COUNTY BOARDROOM TUESDAY, OCTOBER 9, 2018 MINUTES 4:00 P.M. willing to show up when there is an emergency, even if it is on a holiday, to fix a problem. Discussion that some IT companies have blocked period of times that have to be purchased. It was brought up that the IT person would have to take the LEADS and HIPPA training in order to work on the system. It was questioned as to what the intent is? The consensus is that the intent right now is to budget for IT, and take time to review vendors and choose where we are going. e. Approval of Ordinance #031 To Amend County Clerk Fees This was discussed last month after the cost study was completed. Ms. Harms was directed to raise fees to that which was suggest in the cost study to cover the cost of reproducing documents. Motion to approve Ordinance #031 made by Hill, seconded by Tolan. Motion passed. f Approval for Agreement for professional service with Tri County This agreement is for services that Tri-County gives to the Assessor s Office for GIS and mapping support and is the same agreement as last year with just a slight change in fees. This has been reviewed by the State s Attorney. Motion to approve agreement for professional services with Tri-County made by Hill, seconded by Tolan. Motion passed. g. Approval of Resolution #89 Increasing the Salary of the Woodford County Public Defender The state raised the State s Attorney salary and by statute the Public Defender s salary needs to be within 90% of the State s Attorney salary. It will be retroactive from July 1, Motion to approve resolution #89 to increase the Public Defender salary made by Tolan, seconded by Hill. Motion passed. h. Approval of Resolution #90 Authorizing Execution of Amendment of Downstate Operating Assistance Grant Agreement This is the same agreement we sign every year for We Care. Motion to approve resolution #90 made by Hill, seconded by Tolan. Motion passed. i. Resolution Authorization for the County Board Chairman to Execute a Deed of Conveyance on parcel # Motion to approve resolution authorizing the County Board Chairman to execute a deed of conveyance made by Tolan, seconded by Hill. Motion passed. j. Fraud, Waste and Abuse policy This is a policy that GATA requires the Public Health Department to have. Motion to approve Fraud, Waste and Abuse policy made by Hill, seconded by Tolan. Motion passed. k. GATA updates GATA Government Accountability and Transparency Act. There are a lot of units within the system with different functions. In the past each unit operated separately. GATA is changing and every unit will not be pulled into one system to act as a whole instead of individually. So if one part in not in compliance, then the whole system is not in compliance. This is another layer of bureaucracy that is a night mare. l. Discussion and action on Health Care Building Purchase Agreement. This is discussed in executive session.

124 COUNTY OFFICES COMMITTEE COUNTY BOARDROOM TUESDAY, OCTOBER 9, 2018 MINUTES 4:00 P.M. m. Discussion and action on This will be discussed next month n. Upgrade router for 911 (Roanoke locations) Mr. Zimmerman has not received the quote yet. This will be discussed in the Finance Committee tomorrow night. 9. Budget 10. Other 11. Executive Session (if necessary) a. 5 ILCS 120/2(c)(5) Purchase or lease of real property discussion and action Health Care Building Purchase Agreement. Motion to go into executive session under 5 ILCS 120/2(c)5 made by Hill, seconded by Tolan. Mr. Logan and Ms. Aggertt will remain in executive session. Motion passed. 12. Any action coming out of Executive Session Motion to come out of Executive Session made by Tolan, seconded by Hill. Motion passed. Motion to send Purchase Agreement to County Board for approval made by Hill, seconded by Tolan. Motion passed. 13. Adjournment Motion to adjourn made by Tolan, seconded by Hill. Motion passed. Meeting adjourned at 5:46 PM. Submitted by: Deb Breyman Bryant Kempf, Chairman County Offices,

125 PUBLIC SAFETY COMMITTEE COUNTY BOARDROOM WEDNESDAY, OCTOBER 10, 2018 MINUTES 4:00 PM 1. Call to Order 2. Roll Call Jason Jording (ch), Russell Cotton, Barry Logan, Donald Tolan present. Randy Roethler excused. 3. Approval of Minutes a. Approval of September 10, 2018 minutes Ms. Breyman made a few changes to the minutes from what was sent to the committee in the packet. She pointed those changes out. Motion to accept the minutes as presented made by Cotton, seconded by Logan. Motion passed. 4. Public Input 5. Approval of Claims Motion to approve October claims made by Logan, seconded by Cotton. Questions regarding payment to Chris Lanoue for vehicle upkeep and to WatchGuard Video for DUI camera. The Lanoue claim is a shop by Riverview, and the WatchGuard claim is for a new DUI camera in the car that automatically downloads. This is one camera. Life span of camera is roughly 8 years. The claim is above the committee authority to approve. A resolution needs to be made. Motion passed. 6. Coroner 7. ESDA 8. Sheriff a. Annex 3 Asbestoses Abatement Project Discussion / Action It was approved at last Board to move forward with this project, but to wait to see if we received money from Rep. Bennett. We do not know when, or if, that money will be released. Sheriff Smith would like direction on where to go from here. It was suggested that this be discussed with the full Board. b. Verdin Clock Co Clock / Bell Repair Discussion / Action This was discussed last month. A cost is $25,000-$26,000. They will not start the project until they receive 50% of the payment. Once that 50% is received, they will start the project within 90 days. We will not be doing anything this fiscal year. If we do nothing with annex 3 this year we can use the money budgeted for annex 3 on the clock. The Sheriff can shore up the bell for now, and if annex 3 does not move forward, then the money can be moved to the Courthouse. Mr. Jording will bring this up in Finance. c. Sheriff Vehicle Insurance Claim Discussion There was a car/deer accident in which the car was totaled. Sheriff Smith has put some feelers out to see about a replacement vehicle. d. County Buildings Maintenance Discussion Sheriff Smith questioned if a new building would be designated as an annex and fall under his care as he has not budgeted extra money to maintain another annex. He asked if the County would want to consolidate all the buildings in to one, and fall under one person for maintenance. However, he not sure one person could handle all the buildings. He also reported that ADWC had a water main break and contacted him. The County has never taken care of that building. The law says the Sheriff is responsible for the Courthouse, jail, and annexes. The Health Department does their own maintenance. If we don t annex the Health Department in, then they are responsible for their own maintenance. It was suggested that we stay away from annexing the Health Department in. 1

126 e. Courthouse / Public Safety Building Masonry Repair Project Update Discussion The project is almost done. The columns were repaired with an epoxy mix and grouted over. The flashing, sealing of the bricks, and caulking have been completed. The only thing left is the bell anchors. f. Woodford County Opioid Problem Informational Mr. Dave Briggs, Peoria MEG Director spoke to the committee. He went over the structure of MEG. Woodford County is part of MEG, along with Knox, Tazewell and Peoria County. The City of Peoria is not part of MEG due to finances. The statistics come from death certificates. However, they do not keep statistics on private individuals that go to a hospital from an overdose and die. They focus on major dealers of drugs. Most of the people that die in Peoria County live outside of Peoria County. MEG likes to do rip stops in Woodford County because Woodford County cracks down on them and gives them jail time. The last big bust that MEG did was in Roanoke. There is a push for more treatment centers, but the process takes a long time. The issues they see now are Ice, Spice, which took a down turn, but is coming back, crystal meth and heroine. The issues are not lessening. 9. Animal Control Jason received an that animal control had been contacted, but never responded. He will reach out to Heather about this issue. 10. New Business a. Tort Fund Budget #70 (Work Comp, General Liability) The numbers put into the budget came from Snedeker s and include an increase in the excess policy. The insurance deductibles will now be paid out of the tort levy. Motion to forward budget to Finance made by Cotton, seconded by Tolan. Motion passed. b. Property/Liability /Work Comp renewal Eric Snedeker Eric Snedeker address the committee about the liability coverage. We currently have an excess policy for 5 million dollars. This policy is to stop a bad claim from getting through. It is time to up that policy to 10 million due to litigation, cost of claims, etc. Even with the increase in the excess policy, the policy premium has gone down because the bad claims in work comp have fallen off. The claims submitted have been minor. They have adopted the modified work plan, which allows an individual who has a work comp injury to come back to work on lighter duty, when the physician approves this, until they can go back to their original job. This helps to reduce the work comp payments. ICRMT has three payment plans for the premium pay in full up front, pay 25% down and the remainder in 6 month increments, or pay half in December and half in June. It was asked about the police dog being insured. If the dog is fatally injured, we receive 100% of the scheduled amount, if the dog is not fatal wounded, but cannot be in the line of duty anymore, the payment is at 60%. It was discussed that the 50/50 premium payment is the way to pay. Mr. Jording requested a resolution be written with the 50/50 payment included. Motion to send the plan to the full Board made by Cotton, seconded by Tolan. Motion passed. 11. Unfinished Business a. Liability b. Workers' Compensation 12. Other There is a single law enforcement lawsuit that has been filed but is in the early stages and being defended. 13. Executive Session Roll Call Vote

127 a. 5 ILCS 120/2(c)(1) Discussion of performance review of employee Ms. Breyman will stay. Motion to go into executive session made by Logan, seconded by Cotton. Roll call vote Cotton-yes; Tolan-yes; Logan-yes; Jording-yes. Motion passed. 14. Any action coming out of Executive Session Motion to come out of executive session made by Logan, seconded by Cotton. Motion passed. 15. Adjournment Motion to adjourn made by Logan, seconded by Tolan. Motion passed. Meeting adjourned at 5:27PM. Submitted by: Deb Breyman Jason Jording, Chairman Public Safety Committee

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Tuesday October 16, AD :30 P.M.

Tuesday October 16, AD :30 P.M. STATE OF ILLINOIS ) ) SS COUNTY OF WOODFORD) PROCEEDINGS OF THE COUNTY BOARD OF WOODFORD COUNTY, IN THE STATE OF ILLINOIS, at an adjourned meeting thereof begun and held in the Woodford County Board Room