Cross- Campus Enrollment System Project Update. December, 2015
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1 Cross- Campus Enrollment System Project Update December, 2015
2 Agenda Ø CCES System Design Goals and Approaches Ø Par=cipants Ø High Level Agreements Ø CCES Ini=al Roadmap and Budget Ø Mini- Hub XCREMS Update
3 Design Goals and Approaches
4 CCES Goal Statement Ø The Cross- Campus Enrollment System will provide an efficient means of intercampus communica=on centered around a student s enrollment in and comple=on of a course offered by another campus. Ø The CCES will be a Hub through which student, course, enrollment, term, and grade data will be exchanged. CCES Six Main Components Ø Student Personal Informa=on Ø Eligibility Ø Campus Calendar Events Ø Course Catalog Informa=on Ø Course Enrollments Ø Grade Exchange
5 Student Web Search Courses Registration Campus Calendar Courses ILTI Systems ILTI Systems Course Operations: Catalog Approvals Terms & Dates Sections Enrollment Management: Registrar Approval Adviser Approval Campus Student Info Enrollments Grades Hub ILTI Canvas LMS Reporting Campus Courses
6 Campus Par=cipants
7 CCES Phase 1 Par=cipants Ø ILTI Central Hub team Ø UC Davis Ø UC Los Angeles Ø UC Santa Barbara Ø UC Santa Cruz CCES Phase 2 Par=cipants Ø UC Berkeley* Ø UC Irvine Ø UC Merced Ø UC Riverside Ø UC San Diego Ø UC San Francisco
8 High Level Agreements
9 Agreements Ø All undergraduate campuses will par=cipate in the CCES and will be responsible for the design of their campus solu=ons Ø Solu=ons will be based on the adopted technical specifica=on for the CCES Ø Phase 1 par=cipants collaborate and drive design of the system; Phase 2 par=cipants follow exis=ng design Ø Some overlap of old / new systems will exist with a goal to complete all development at campuses Fall, 2017 Ø Funding will be provided by ILTI to design and develop the system Ø Itera=ve development may be covered, subject to approval of the added feature or system change
10 CCES Ini=al Roadmap and Budget
11 Roadmap Design and Development / Phase 1 campuses Ø March 2015: Design team kickoff Ø September 2015: System design completed; Campus Roadmaps & Budgets submi`ed Ø October 2015: ILTI review Campus Roadmaps and Budgets Ø November 2015: ILTI release addi=onal funding Ø November 2015: Central system, campus begin development Ø April 2016: All central components developed, to Beta with UCD, UCSB, and UCSC; UCLA components summer Ø May - June 2016: Campuses come online for key components for Fall Qtr enrollment; UCLA August 2016 ready for Winter Qtr enrollment Ø December 2016: Grade exchange completed, Phase 1 campuses
12 Roadmap Design and Development / Phase 2 campuses Ø November 2015: Kickoff Design with UCB, UCI, UCM, UCR, UCSD, UCSF Ø February - March 2016: Campus Design Roadmaps and Budgets submi`ed Ø April 2016: ILTI reviews complete; Release addi=onal funding if budget is >$250k Ø May 2016: Begin Phase 2 campus development Ø October 2016: Goal for most campuses to complete for Winter Qtr/ Spring Sem 2017 enrollment (TBD) Ø October 2017: UCI comple=on, others TBD
13 Budget Year 1 / FY Funding: $2,580,665 Campus distribu=on: $2,250,000 Year 2 / FY Funding: $2,819,230 Funds available for campus distribu=on, per campus Roadmaps/Budgets from Phase 2 par=cipants An=cipated total in 2 FY: $5,400,000
14 Mini- Hub XCREMS
15 Mini- Hub: Enrollment Management Academic Advisor UI for Enrollment Approval Ø Last enhancement to Mini- Hub Cross Campus Enrollment Management System Ø Registrars currently have UI for approval to XC enrollments Ø Adding Academic Advisors to system with addi=onal approval workflow Ø Campuses differ in their implementa=on Time Line Ø December 2015: Review requirements and approach to design with Registrars Ø February 2016: Design complete Ø May 2016: Rollout out func=onality for Fall enrollment cycle
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