CITY OF GROSSE POINTE WOODS Mack Plaza Regular City Council Meeting Agenda Monday, December 19, :30 p.m.

Transcription

1 CITY OF GROSSE POINTE WOODS Mack Plaza Regular City Council Meeting Agenda Monday, December 19, :30 p.m. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF COMMISSION MEMBERS 5. ACCEPTANCE OF AGENDA 6. PRESENTATIONS A. Lisa Pinkos Howle 1. Commemorative Vase 2. Certificate of Service B. Joseph Sucher 1. Certificate of Service C. Christopher Jenkins 1. Proclamation 7. APPOINTMENTS A. Beautification Commission (Mayoral) 1. Reappointments (6) B. Citizens Recreation Commission (Council) 1. Reappointments (3) C. Community Tree Commission (Mayoral) 1. Reappointment (5) D. Historical Commission (Mayoral) 1. Reappointments (5) E. Planning Commission (Mayoral) 1. Reappointments (3) 2. Vacancy (1) F. Senior Citizens Commission (Mayoral) 1. Reappointments (5) 2. Vacancies (3) a. Biographical Sketches i. Anne Marie Gattari ii. Mary F. Hyduk iii. Donald Witt G. Board of Review (Council) 1. Reappointments (3) H. Construction Board of Appeals (Mayoral) 1. Reappointment (2) 8. MINUTES A. B. C. D. E. Council 12/05/11 Committee-of-the-Whole and Closed Executive Session 12/05/11 Committee-of-the-Whole 12/12/11, w/recommendation 1. Class Fee Schedule a. Memo 11/04/11 Park Supervisor Committee-of-the-Whole 11/28/11 Planning Commission 11/22/11, w/recommendations

2 F. 1. Sign Appeal: Farm Bureau Insurance-Colleen Dyer Agency 2. Sign Appeal: Telly s Place Finance Committee 11/22/10 9. PUBLIC HEARINGS A. Sign Appeal: Farm Bureau Insurance Colleen Dyer Agency, Mack Avenue 1. Planning Commission Excerpt 11/22/11 2. Letter 12/15/11 City Attorney, w/attachments 3. Memo 11/16/11 Building Official 4. Sign Permit Application 09/27/11 5. Letter 11/18/11 C. Dyer 6. Plan 11/18/11 7. Photo B. Sign Appeal: Telly s Place, Mack Avenue 1. Planning Commission Excerpt 11/22/11 2. Letter 12/15/11 City Attorney, w/attachments 3. Memo 11/16/11 Building official 4. Sign Permit Application 08/2/11 5. Letter 08/09/11 E. Tellegadas 6. Photos (4) C. Sign Appeal: Blue Book/Towar Productions, Mack Avenue 1. Planning Commission Excerpt 12/13/11 2. Letter 12/15/11 City Attorney, w/attachments 3. Memo 12/06/11 Building Official 4. Letter 12/06/11 Embree Sign Co. 5. Sign Permit Application 12/05/11 6. Plan 7. Photos (3) 10. COMMUNICATIONS A. Refuse Vendor Livadich Seyfudich 1. Application for Permit/License 12/01/11 B. Refuse Vendor Ronald M. Hirth 1. Application for Permit/License 12/02/11 C. Ghesquiere Park Baseball Diamond Use: Grosse Pointe North High School 1. Memo 11/29/11 Recreation Supervisor 2. Letter 07/15/11 C. Kennedy D. Budget Amendment: Engineering 1. Memo 11/29/11 Director of Public Services 2. Memo 12/01/11 City Engineer E. Monthly Financial Report November 2011

3 11. BIDS / PROPOSALS/ CONTRACTS A. Alternative Routing 911 overflow calls 1. Memo 12/12/11 City Administrator/Director of Public Safety 12. PROCLAMATIONS A. Christopher Jenkins 13. RESOLUTIONS A. Wayne County Annual Permits (3) 1. Memo 12/07/11 Director of Public Works a. Permit to Construct, Operate, Use and/or maintain - Maintenance i. Permit ii. Letter 11/23/11 S. Khaldi iii. Scope of Work and Conditions iv. Indemnity and Insurance v. Resolution Authorizing Execution of Annual Maintenance Permits b. Permit to Construct, Operate, Use and/or maintain Pavement Restoration i. Permit ii. Letter 11/28/11 S. Khaldi iii. Indemnity and Insurance iv. Resolution Authorizing Execution of Annual Pavement Restoration Permit c. Permit to Construct, Operate, Use and/or maintain Special Events i. Permit ii. Letter 11/28/11 S. Khaldi iii. Annual Special Events for Municipalities Road Closure/Detour Addendum Guidelines iv. Banner Attachment for Municipalities Addendum Guidelines v. Conditions and Limitations of permits vi. Resolution Authorizing Execution of Annual Special Events Permits 14. CLAIMS/ ACCOUNTS A. Labor Attorney 1. Keller Thoma 12/01/11 Invoice # NEW BUSINESS 16. ADJOURNMENT

4 Lisa Kay Hathaway, MMC City Clerk IN ACCORDANCE WITH PUBLIC ACT 267 (OPEN MEETINGS ACT) POSTED AND COPIES GIVEN TO NEWSPAPERS The City of Grosse Pointe Woods will provide necessary, reasonable auxiliary aids and services, such as signers for the hearing impaired, or audio tapes of printed materials being considered at the meeting to individuals with disabilities. All such requests must be made at least five days prior to a meeting. Individuals with disabilities requiring auxiliary aids or services should contact the City of Grosse Pointe Woods by writing or call the City Clerk s office, Mack Plaza, Grosse Pointe Woods, MI (313) or Telecommunications Device for the Deaf (TDD) NOTE TO PETITIONERS: YOU, OR A REPRESENTATIVE, ARE REQUESTED TO BE IN ATTENDANCE AT THE MEETING SHOULD COUNCIL HAVE QUESTIONS REGARDING YOUR REQUEST

5 MEMO TO: Lisa Hathway Betty Ahee FROM: RE: Citizen appointments to Commissions and Boards DATE: Mayoral Appt. - Shaded Council Appt. - Unshaded Appointed by Authority Commission Name Mayor - OW Code Sec ; 3-yr staggered term; 15 members Beautification Commission Allemon, William 1313 Torr C PW Briggs, Christine 562 Nort GPW Di Clemente, Angelo We C PW Hagen, Janet 1733 Alla GPW Martin-Rahaim, Kelly Do GPW Sterr, Sally 1461 Torr GPW Council By-Laws; 9 members; 3-yr staggered terms Citizens Recreation Commission Heim, Gib Janutol, Barbara Richard 1219 Brys GPW 1708 Alin GPW E B GPW Mayor By-Laws; 11 members; 3- yr staggered terms " Community Tree Commission Chan, Stephen " DiCicco, Christopher 939 Blair GPW E. GPW Greening, Robert Profeta, Jeffrey Pear GPW 555 Shor GPW H:COMM}S5lQNSA D M N ST RAT 0 NLetters & MemosMerno CITIZEN renewal Mayor and Council 2011.doc

6 inted by _fiiy Commission - Name I Mayor Council Resolution yr. Staggered term, F Rogers, Wilson G. I 1961 Nor Historical Commission D'Agostino, Cofleen GPW 2121 Stan GPW Ferry, Mary Kaye 56 Shorec GPW Michaelson, Gordon 1572 Coo GPW Murphy, Sean P. 903 Wood GPW Parthum Jr., John W Elfo GPW Mayor City Code , 5-yr. staggered term, 5 members Local Officers' Compensation None Mayor Section City Charter; 3-yr. Staggered mers Planning Commission Richardson, Ross C. -_- Vaughn, Thomas 5. Vitale, John A. Vacancy - Nederhood 791 Oxfor GPW 1294 Loch GPW We GPW Mayor 11 members; 7 -general community -3-yr terms; 4-senior groups & community interest gy1-je rm Senior Citizens' Commission Maier, Sharon Wat GPW Mitts, Mary Fai GPW Nelson, Mary Rose 1915 Flee GPW Solomon, Mary Lou 1919 Hunt GPW H:CCMMISSIONSA D M N I STRATI 0 NLetters & MomosMerno CITIZEN renewal Mayor and Council 2011.doc

7 Appointed By Council M.C.L. Sec c; 4 members; 2 ea. Of 2 political parties; 4- yr.term Authority Commission Name Senior Citizens' Commission Board of Canvassers Kypros, Despina Vacancy - Shetler Jr Vacancy - Wilson None 910 South GPW Council City Charter 9.6; 6 members; 3-yr staggered term Board of Review Lombardo, Shari 1953 Loc GPW McLellan, Jan Ryndress 2002 Sta GPW McMullen, George 1382 Holl GPW Mayor M.C.L Construction Board of Kiehler, Walter members; 2-yr. Appeals edterm_ Vitale, John 533 Hawth GPW Wed Mayor - City Code Sec ; 3 members; 3- y staggered term Downspout Board of Appeals None Council Articles of Incorporation of 1992; 3 members; 3-yr. staggered term Building Authority Comm ittee None Mayor Fireworks Committee None Mayor Mayor's Mack Ave. Business Sutdy Committee None

8 sou tax ROBERT E NOVITKE,PC CITY OF GROSSE POUTh WOODS I *** Mack Plaza Groso Pointe Woods, MI BiOGRAPHICAL SKETCH ` 1 ciii interested fri making ppiiczatsn th serce a rnmber on the foliowiftg BoiS/Comttdssion: L±LT vpsersf 1tardofRcjew UUd!Auth LLctzeu' Recreation Conimisilon Ccmmllnhtv lice Cornnthsion j jconuruirdeds F iren Corn ittee is to rlc& Comm SM TTa OTheer? etsat*oi,ccrnrnion Y9k 4LiilL_!, Pension Board Senior Ckizens NAME jjmiykrmfc &zrrae TFLEfl1O4E: Home: 313.?1-5 omce 57q31 /C E-MaiJ # OF YEARS RESIDENT OF CR05 SE POINIE'WOOI}S: PERSffiAL SKiLLS OR AREAS OF EXL'EIkTISE RELA11VE TO THE COMMISSION: j44 4A, c pthqdaylquu I EDUCAT1ON PROFESSIONAL / SItWICE CLUB AEFILIATLONS: C's DESCRIBE WHY YOU WOULD BE A ASSET IC 114 COMMISSION/BOARI: C 4 Lvc u ztmq. r?. p i mi a-e r&f. J " - Sgnflure oispoaot Rclurn to Clerk's Office Sigtituure of appiead oatc_.tkjj2kllx `I / Rev, igloo

9 - CITY OF GROSSE POINTE WOODS Mack Plaza CI7y0 Grosse Pointe Woods, MI ut lj 201; P75 WOODS BIOGRAPHICAL SKETCH / I am interested in making application to serve as a member on the following Board/Commission: Beautification Commission Board of Review Board of Canvassers Building uthorit Citizens' Recreation Commission Community Tree Commission - Construction Board of Appeals i!!eyork5_committee jlistorical Commission Local Officers' Compensation Commission - Ayenue Business Stud Committee_ Pension Board Other: NAME: /Vfi,CY 1li_HX1K - ADDRESS: /9? agc&oo DJ TELEPHONE: Home: 22 Office: M//L ,`Cp./jfl,9,77 e 9OL.. C047 - OCCUPATION: sccfw fl9,cy 49,c - 8oM ` R4sCD 1W # OF YEARS RESIDENT OF C,ROSSE POINTE WOODS: a, VE,cts ni GnJ w/ `- PERSONAL SKILLS OR AREAS OF EXPERTISE RELATIVE TO THE COMMiSSION: Cool OfrG/ZAf'A77pN,L V /N7Lc4o4±25r kno:4&wgc of Con por6t. EDUCATION: CflDUATS OF m,q.cymoc4,t CO/CcGC CE PROFESSIONAL / SERVICE CLUB AFFILIATIONS: /`Xtflt3ct OF: gm'mci T h'espi 79/-_, ñss,rr,,tcc zc,g 5//ice flo C0'?rn/cS/oA1 rnepg- rtc Sam DESCRIBE WHY YOU WOULD BE AN ASSET TO THE COMMISSION/BOARD: Ø k }Et C 7$i,`9g- Coo4JOV yo&ov7&c14eja/c -,"-< Signature of sponsor Signature Qlicant 9 Return to Clerk's Office Rev. 10/09

10 CITY OF GROSSE POINTE WOODS Mack Plaza Grosse Pointe Woods, MI OCT11 2w, cay OF 6$E Pit BIOGRAPHICAL SKETCH V I am interested in making application to serve as a member on the following Board/Commission: Beautification Commission Board of Canvassers Board of Review - Building Authority Citizens' Recreation Commission - Communi' Tree Commission Construction Board of Appeals - - Downspout Board of Appeals Fireworks Committee Historical Commission Local Officers' Compensation Commission Mack Avenue Business Study Committee > Pension Board - inc!m!nission Seuior Citizens' Commission 1 Other: - NAME: pclnyr - ADDRESS: ikii_j9lf73 th - - TELEPHONE: Home:ç3Jj1B FJo? 0/c: 9/i T$bor 0 3E3 DO'4-L-b L,`O tm - OCCUPATION: - # OF YEARS RESIDENT OF GROSSE POINTE WOODS: PERSONAL SKILLS OR AREAS OF EXPERTISE RELATIVE TO TIlE COMMISSION: EDUCATION: C - PROFESSIONAL / SER I ICE CLUB AFFLLIA'UONS: DESCRIBE WHY YOU WOULD BE AN ASSET TO THE COMMISSION/BOARD: /4y2nA4c2 C6váM2u //2I4 a'tm4- I2aI 47 iaa &LJa j22za JJA4jeug-t Signature of sponsor Return to Clerk's Office Signature of applicant Date: 2-01/ Rev. 10/09

11 COUNCIL MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF GROSSE POINTE WOODS HELD ON MONDAY, DECEMBER 5, 2011, IN THE COUNCIL-COURT ROOM OF THE MUNICIPAL BUILDING, MACK PLAZA, GROSSE POINTE WOODS, MICHIGAN! The meebng was called to order at 7:52 p!m. by Mayor Novitke. Roll call: Council members: Absent: Also Present: Mayor Novitke Bryant, Granger, Ketels, Koester, McConaghy, Shetler None City Administrator Fincham City Attorney Berschback Treasurer/Comptroller Irby City Clerk Hathaway Director of Public Works Ahee Director of Public Safety Pazuchowski Council, Administration, and the audience Pledged Allegiance to the Flag! The following commission members were in attendance: George McMullen, Board of Review Motion by Granger, seconded by Bryant, that all placed on file, and taken in order of appearance. items on tonight's agenda be received, Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, McConaghy, Novitke, Shetler No: None Absent: None Motion by McConaghy, seconded by Ketels, regarding appointment - Mayor Pro Tem, that the City Council appoint Council Member Granger to serve as Mayor Pro Tern.

12 F Motion carried by the foflowing vote: Yes: Bryant, Granger, Ketels, Koester, McConaghy, Novitke, Shetler No: None Absent: None COUNCIL Motion by Granger, seconded by McConaghy, that the City Council voice no objection to the foflowing Mayoral app&ntments: Council Members to Commissions: Commission Beautification Recreation Tree Historical Local Officers Compensation Planning Senior Citizens Council Representative Granger McConaghy Koester Bryant ypl Ketels Shetler Council Members to Committees: Committee Chair Members pçlabojeotiations Bryant McConaghy/Novitke Compensation & Evaluation Bryant McConaghy/Novitke Construction Shetler/Novitke Finance jçph Koester/Novitke Fireworks Novitke Mack Ave. Business Study Ketels Shetler/Novitke Public Relations Granger Ketels/Novitke 4jjpçPublic Safety Committee Granger Novitke Council Member to an Organization: osse Pointe Chamber of Commerce ëryant/novitke Motion carried by the following vote Yes: Bryant, Granger, Ketels, Koester, McConaghy, Novitke, Shetler No: None Absent: None 2

13 COUNCIL Motion by Bryant, seconded by Shetler, regarding Council appointments, that the City Council make the following appointment: Council Members to Boards: ionger_ Motion carried by the following vote Yes: Boddy, Bryant, Granger, Howle, McConaghy, Novitke, Sucher No: None Absent: None Motion by Granger, seconded by McConaghy, regarding Council appointments, that the City Council make the following appointment: Council Members to General Organizations' Grosse Pointes-Clinton Refuse bisafthncfi Authority Motion carried by the following vote: Yes: Boddy, Bryant, Granger, Howle, McConaghy, Novitke, Sucher No: None Absent: None Motion by Keteis, seconded by Granger, regarding Council appointments, that the City Council make the following appointment: Wayne County Community Development Koester Alternate: Bryant yisory Council Motion carried by the following vote: Yes: Boddy, Bryant, Granger, Howle, McConaghy, Novitke, Sucher No: None Absent: None 3

14 COUNCIL il Motion by Bryant, seconded by Granger, regarding Council appointments, that the City Council make the following appointment: [Wayne County Community Development [yspy Council - Planngçommittee Fincham Motion carried by the following vote: Yes: Boddy, Bryant, Granger, Howle, McConaghy, Novitke, Sucher No: None Absent: None Motion by Bryant, seconded by Shetler, that the following minutes be approved as submitted: 1. City Council Minutes dated November 21, Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, McConaghy, Novitke, Shetler No: None Absent: None Motion by Granger, seconded by Keteis, regarding commemorative vase Lisa Pinkos Howle, concur with the recommendation of the Public Relations Committee at their meeting on November 21, 2011, approve the presentation of a commemorative vase to Lisa Pinkos Howle, to be presented at the Council Meeting on December 19, Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, McConaghy, Novitke, Shetler No: None Absent: None Motion by Bryant, seconded by Granger, regarding purchase - Cook School Dehumidifier, that the City Council concur with the recommendation of the Historical Commission at their meeting on November 10, 2011, and authorize the purchase of a 4

15 COUNCIL dehumidifier for the Cook School House in an amount not to exceed $300, with funds to be paid from the Parkway Beautification Fund, Account No Motion carried by the fohowing vote: Yes: Bryant, Granger, Ketels, Koester, McConaghy, Novitke, Shetler No: None Absent: None Motion by Granger, seconded by Bryant, regarding resignation Senior Commission, that the City Council accept the resignation of Richard Shetler Jr. from the Senior Citizens Commission with regret and appreciation due to his election to the City Council. Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, McConaghy, Novitke, Shetler No: None Absent: None Motion by McConaghy, seconded by Ketels, regarding 2010/11 Comprehensive Annu& Financiai Report, that the City Council accept, receive and place on file the 2010/11 Comprehensive Annual Financial Report. Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, McConaghy, Novitke, Shetler No: None Absent: None Motion by Bryant, seconded by Shetler, regarding Fire Safety Interloc& Agreement, that the City Council authorize the Mayor and City Clerk to sign the Fire Safety Interlocal Agreement. Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, McConaghy, Novitke, Shetler No: None Absent: None S

16 COUNCIL Motion by Granger, seconded by Ketels, regarding 2011 Water/Sewer Miscellaneous Concrete Pavement Repak- Program, that the City Council approve $2,562.70, for a total construction amount not to exceed $24,534.70, for the 2011 Water/Sewer Miscellaneous Concrete Pavement Repair Program for additional necessary repairs, to be taken from Account No, Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, McConaghy, Novitke, Shetler No: None Absent: None Motion by McConaghy, seconded by Granger, regarding Labor Attorney, that the City Council approve the following statement dated November 1, 2011: 1. Labor Attorney Keller Thoma - $3, Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, McConaghy, Novitke, Shetler No: None Absent: None Motion by McConaghy, seconded by Granger, regarding City Attorney, that the City Council approve the following statements dated November 30, 2011: 1. City Attorney Don R. Berschback - $ 4,572.50; 2. City Attorney Charles T. Berschback - $3, Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, McConaghy, Novitke, Shetler No: None Absent: None Hearing no objections, the following item was heard under New Business: Employee Health Care. 6

17 COUNCIL Motion by Bryant, seconded by Granger, regarding he&th care, that that City Councfl adopt the hard cap for the three public safety union groups Police, Command, AEMT/Dispatcher pursuant to PA 152. Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, McConaghy, Novitke, Shetler No: None Absent: None The Mayor invited am to attend Edward Timbush's 100th Birthday Celebration at Big Boy Restaurant on December 9, Motion by Ketels, seconded by Bryant, to adjourn tonight's meeting at 8:22 p.m. PASSED UNANIMOUSLY. Respectfully submitted, Lisa Kay Hathaway City Clerk 7

18 COMMITTEE-OF-THE-WHOLE il - 47 MINUTES OF THE MEETING OF THE COMMITTEE-OF-THE-WHOLE OF THE CITY OF GROSSE POINTE WOODS HELD ON MONDAY, DECEMBER 5, 2011, IN THE CONFERENCE ROOM OF THE MUNICIPAL BUILDING, MACK AVENUE, GROSSE POINTE WOODS, MICHIGAN. PRESENT: ABSENT: ALSO PRESENT: Mayor Novitke Council Members Bryant, Granger, Ketels, Koester, McConaghy, Shetler None City Administrator Fincham City Attorney Don Berschback Treasurer/Comptroller Irby City Clerk Hathaway Director of Public Safety Pazuchowski Labor Attorney DuBay Mayor Novitke called the meeting to order at 7:03 p.m. Motion by Ketels, seconded by Granger, that all items on tonights agenda be received, placed on file, taken in order of appearance. Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, McConaghy, Novitke, Shetler No: None Absent: None The Mayor stated that the Committee would be discussing the state statute regarding health care, and may discuss caps on health care. In response to Governor Snyder's recent health care plan directive, the Council will need to choose one of three options prior to January 1: 1. Exempt the City supermajority vote; 2. Utilize the 80/20 formulation simple majority vote; 3. Take no action establishes a hard cap of $5,500 for individual; $11,000 for two persons; $15,000 for family. Labor Attorney DuBay, as outlined in his legal opinion dated December 1, 2011, and in accordance with PA 152, and MCLA of the Wages and Fringe Benefits Act, stated that non-union employees fringe benefits will follow the TPOAM contracts for the Fiscal Years 2011/12 and 2012/13 Øer policy adopted by the City Council on April 11, 2011, through June 30, He recommended the City Council take no action as a result of the previously adopted policy. He also stated that choosing the hard cap option can reduce the total cost of the coverage.

19 COMMITTEE-OF-THE-WHOLE Motion by Bryant, seconded by Ketels, regarding he&th care insurance, that the Committee-of-the-Whole recommend that City Council adopt the hard cap for the three public safety union groups Police, Command, AEMT/Dispatcher. Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, McConaghy, Novitke, Shetler No: None Absent: None The Committee-of-the-Whole concurred with the Labor Attorney's legal opinion regarding the application of PA 152 to non-union City employees in his letter dated December 1, Motion by Bryant, seconded by McConaghy, that the Committee recess the regularly scheduled Committee-of-the-Whole meeting at 7:21 p.m. and convene in Closed Executive Session for the purpose of discussing labor negotiations and a legal opinion at which time the Committee may or may not reconvene in regular session to address additional items as necessary, in accordance with the Open Meetings Act 1976 PA 267. Motion carried by the foflowing roll Bryant Yes Granger Yes Ketels Yes Koester Yes McConaghy Yes Novitke Yes Shetler Yes call vote: Motion by Ketels, seconded by Bryant, that the meeting of the Committee-of-the-Whole be adjourned at 7:49 p.m. PASSED UNANIMOUSLY. Respectfully submitted, Lisa Kay Hathaway City Clerk 9

20 COMMITTEE Or-THE-WHOLE 1242-h - 49 MINUTES OF THE MEETING OF THE COMMifFEE-OF-THE-WHOLE OF THE CiTY OF GROSSE POINTE WOODS HELD ON MONDAY, DECEMBER 12, 2011, IN THE CONFERENCE ROOM OF THE MUNICIPAL BUILDING, MACK AVENUE, GROSSE POINTE WOODS, MICHIGAN. 7 PRESENT: ABSENT: ALSO PRESENT: Mayor Novitke Councfl Members Bryant, Granger, Howle, Keteis, McConaghy, Sucher None City Administrator Fincham City Attorney Chip Berschback City Clerk Hathaway Director of Public Services Ahee Recreation Supervisor Sharpe Also in attendance at tonight's meeting: Joe Cazeno and Ron Gerken, DTE Representatives Mayor Novitke called the meeting to order at 7:30 p.m. Motion by Bryant, seconded by Ketels, that all items on tonight's agenda be received, placed on file, taken in order of appearance. Motion carried by the following vote: Yes: Bryant, Granger, Howle, Ketels, McConaghy, Novitke, Sucher No: None Absent: None The first item discussed was the DTE Update and supporting data. The Mayor provided an overview. DTE Representatives provided a verbal report regarding outages and equipment that has been installed, but had no supporting data available, Mr. Gerken stated that all of the equipment had not been installed due to the number of storms this summer. Work is projected to be completed by January 20, 2012, The Mayor requested, and DTE Representatives agreed to provide, a written report within the next week identifying complete and incomplete work; and, a second letter is to be provided within one week of completion outlining following-up on the completed project. Per Mr. Cazeno, this project is paid for by capital dollars. The next item discussed was regarding the NLC Service Line Warranty Program. The Mayor provided an overview, The program provides water and sewer line insurance for lines running from the homeowners line to the City line, and allocates 10% back to the City. The Chair asked the Committee to consider dedicating that 10 /c back to some fund, suggesting the storm water fund or something similar. This is a one year contract and automatically renewable unless it states otherwise. The City Attorney suggested including an option to terminate within days into the contract. The Mayor suggested publication of a public relations piece.

21 COMMITTE_E-OHTHE-WHOLE li - 30 The City Administrator stated that it is permissible for the City to waive the lo% and pass the savings onto the customer. Other municipalities that have implemented this program include Saline and Huntington Woods, and Royal Oak will join in January. A disclaimer was discussed. The City Attorney was directed to provide a draft letter including a disclaimer. The City Administrator and City Attorney were directed to determine whether the contract could include a provision that would pass the City's entitlement of 10% savings onto the customer and waive the City's 100/c, and that the City Administrator follow-up on the services provided to Saline and Huntington Woods. This item is to remain on the Committee-of-the-Whole and return on January 30. The Committee then discussed Lake Front Park matters including bathroom renovations, class fees, pickle ball, blast/mail chimp, and the dog park. First, the City Administrator and Director of Public Services provided an update on the Bathroom renovations, which are currently under way. The Director anticipates project completion within four to six weeks, Discussior then ensued egarding class fees. Motion by Bryant, seconded by McConaghy, regarding parks and recreation fee schedule, that the Committee-of-the-Whole recommend that City Council set class fees as indicated in the Recreation Supervisor's memo dated November 4, 2011, effective for the 2012 summer season. Motion carried by the following vote: Yes: Bryant, Granger, Howle, Ketels, McConaghy, Novitke, Sucher No: None Absent: None The next item discussed was regarding Pickle Ball. The Mayor stated the cost to renovate the tennis courts in Ghesquiere Park would be of no cost to the City, but would be the responsibility of individuals promoting a fundraising program. The Mayor suggested renovations that would incorporate a multifunction court use including both tennis and pickle ball, and the City Administrator stated it could be done. Discussion ensued regarding the City's resident's-only parks. The City Administrator will inquire whether multiuse will be acceptable. The Director of Public Services reported a cost of $68,000 for two courts, and $171,000 for four courts including engineering to replace the courts. He will also obtain repair costs. There was a consensus of the Committee that the courts be maintained for multi use tennis and pickle ball, that the ability to fund be identified, and that the Director of Public Works provide costs for repairing the courts verses replacement. This item is to remain on the Committee-of-the-Whole. The Chair declared a recess at 9:09 p.m., and reconvened at 9:20 p.m. I

22 COMMITTEE-OF-THE-WHOLE The next item discussed was blast/mail chimp to be used for the purpose of advertising activities and lessons. The Park Supervisor stated mail chimp offers a free subscription for up to 2,000 subscribers and that it is currently used to disseminate information to the swim team, The established fee is subscriber based with no contractual obligations to the City. Discussion ensued regarding other providers and competitive pricing. There was a consensus of the Committee that blast services are to be coordinated through one staff person, the Communicauons Coordinator, for all City departments. Administration was asked to obtain service provider cost comparables and cost for staff time. The additional information provided by administration and a plan of implementation is to be reviewed by the Public Relations Committee prior to returning to Committee-of-the-Whole Next, dog park. The City Administrator received an inquiry regarding the temporary fence surrounding the dog park and requested permanent replacement. The Director of Public Services stated grass and fence maintenance is difficult and cost prohibitive. The cost for a permanent fence to be installed is $6,700. There was a consensus of the Committee to keep the dog park in its current location. Administration was directed to provide additional information including costs, review/propose a license fee, plans and cost to install a permanent fence, address drainage issues/costs, and cost to install water service. This item is to remain on the Committee-of-the-Whole. Motion by Bryant, seconded by Ketels, that the following items be removed from the Committee-of-the-Whole: 1. Bathroom updates; 2. Class fees. Motion carried by the following vote: Yes: Bryant, Grancier, Howle, Ketels, McConaghy, Novitke, Sucher No: None Absent: None Under New Business, the following items were discussed: The City Administrator received a 2012 project proposal from the Grosse Pointe Woods Foundation, which is requesting approval to purchase and install four English Weave Large Planters between existing benches at the clock in front of City Hall. There was a consensus to refer this item to the Beautification Commission for a recommendation. The City Administrator stated the Department of Environmental Quality DEQ reported the Grosse Pointe Woods' SRF project has now been qualified as a project within the fundable range. The City's Engineers will need to resubmit a new plan by February that addresses only critical and high/important mains. The Engineers estimate cost at $3.5 million. This item is to be placed on the Committee-of-the-Whole on January 23, Council Member Bryant discussed a recent Letter to the Editor written by Pete Waidmeir regarding the 3% credit card use charge.

23 COMMITTEE -OF-THE-WHOLE il - 52 Council Member Granger discussed pending repairs to the Cook School House, and suggested completing the repairs in order to rent out the fadlity The approximate cost of the repairs are estimated at $5,000. The City Attorney was directed to review handicap accessible requirements for the historic building. There was a consensus of the Committee to authorize repair work, to direct the City Attorney to advise regarding accessibility requirements for renting, and to have the repair work done over winter with the City Administrator authorizing up to $5,000. A complaint was received from a resident regarding the condition of the activity center equipment, The Director of Public Services stated some equipment has been repaired/replaced and some is on order. Motion by Bryant, seconded by Granger, that the meeting of the Committee-of-the Whole be adjourned at 10:31 p.m. PASSED UNANIMOUSLY. Respectfully submitted, Lisa Kay Hathaway City Clerk 4

24 Cfty of Grosse Pointe VVoods Parks and Recreaflon Memorandum Date: To: From: Subject: November Al Fincham, City Administrator Joe Ahee, Director of Public Services Melissa Sharp, Recreation Supervisor Parks & Recreation Fee Increases A recent survey of all Grosse Pointe summer program fees concludes that Grosse Pointe Woods is charging significantly less than the rest of the cities for some summer programs. Please see the Fee Summary below: 1', Program Name GPW GPC GPF GPP GPS Crnnt Average fee Swim Team $65 $60 $110 $100 $1 25 n/a $3375 Synchro Team $45 $30 $85 No team No team n/a $53 43 Swim Lessons $600 5g0 1i3i2: $5 39/CH Water Aerobics Tennis Lessons $400?o $50 $7 s:n $40 $4.00 $40 $4.00 $45 $4.50 $45 $4.50 $4 60/CH n/a n/a $425/CH Based on the information above, we recommend the following increases: - `` Program Current Proposed Name fee fee Net revenue Swim Team $65 $75 $1,910 Synchronized Swim Team $45 $55 $340 Swim Lessons $40/$3.33 $52/$4 33 $9.407 Water Aerobics $36/$4.00 $39/$4.33 $264 Tennis Lessons $40/$4.00 $52/$4.33 $3,180 Total increased revenue $15, Mack Plaza Grosse Pointe Woods. Michigan Phone: Fax: parks@gpwmi.us

25 COMMITTEE-OF-THE-WHOLE MINUTES OF THE MEETING OF THE COMMITTEE-OF-THE-WHOLE OF THE CITY OF GROSSE POINTE WOODS HELD ON MONDAY, NOVEMBER 28, 2011, IN THE CONFERENCE ROOM OF THE MUNICIPAL BUILDING, MACK AVENUE, GROSSE POINTE WOODS, MICHIGAN. PRESENT: ABSENT: ALSO PRESENT: Mayor Novitke Council Members Bryant, Granger, Ketels, None City Administrator Fincham Treasurer/Comptroller Irby City Attorney Berschback Deputy City Clerk Ryska Koester, McConaghy, Shetler Mayor Novitke called the meeting to order at 7:34 p.m. Motion by Bryant, seconded by Ketels, that all file, taken in order of appearance. items on tonights agenda be received, placed on Motion carried by the following vote: Yes: Bryant, Granger, Ketels, Koester, McConaghy, Novitke, Shetler No: None Absent: None The first item on the agenda was the 2010/2011 Audit. Mark Hurst and Kari Shea from Plante & Moran were present to provide an overview and answer any questions. The Chair stated that this was an excellent audit. Mr. Hurst explained that the audit revealed one material weakness and one significant deficiency, both of which were relatively insignificant isolated instances. Mr. Hurst additionally stated that the city added funds to the Fund Balance. A question and answer session ensued regarding information reported on the Statement on Auditing Standards SAS. Mr. Hurst then informed the Committee that the Federal Awards Audit is necessary for any awards adding up over $500,000. No problems were found and the City is in full compliance with this requirement. Ms. Shea outlined the Comprehensive Annual Financial Report CAFR for Fiscal Year Ending June 30, 2011 and informed the Committee that the CAFR and Statistics portion of the report are optional and having them adds to the transparency of City finances. Ms. Shea further explained the City implemented the new GASB Statement #54 - Fund Balance Reporting and Governmental Fund Type Definitions, now putting the Local Street and Cable Franchise funds in the General Fund.

26 Ms. Shea reminded the Committee that although funds were added to the Fund Balance, the City should keep in mind that the Fund Balance in other Funds are diminishing and should be kept in consideration when discussing future budgets. COMMITTEE-OF-THE-WHOLE The Chair declared a recess at 8:41 p.m., and reconvened at 8:52 p.m. The next items on the agenda were Fiscal Forecasting and Headlee Override. Treasurer/Comptroller Irby first distributed a handout with General Fund Budget Projections that did not contain a Headlee Override millage. Approximately $469,000 will be used from the General Fund Balance to cover the annual shortfall and to balance other funds for FY 2011/12. Based on the projections, the City would exhaust its Fund Balance by FY 2014/15 considering the forecasted decrease in property tax revenue and increased need for infrastructure repairs and vehicle maintenance. The second handout distributed by Treasurer/Comptroller Irby did contain a Headlee Override millage. The additional millage would give the City an additional two years of operation before exhausting its Fund Balance. The Committee discussed the possibility of placing a millage proposal on a ballot for the purpose of funding road construction projects. The Treasurer/Comptroller was asked to provide an information sheet outlining what cost containment efforts the City has already taken to minimize expenditures. The Chair declared a recess at 9:47 p.m., and reconvened at 9:58 p.m. The next item on the agenda was Planning Commission Vacancy. Mayor Novitke asked the Committee how they would like to proceed in order to fill the Planning Commission vacancy. Discussion ensued and the Committee decided to post the opening on the website and ask for applicants. The City Clerk was instructed to post the following notice: Grosse Pointe Woods City Council is accepting applications to fill a vacancy on the Planning Commission. Interested residents should submit a Biographical Sketch and statement of interest to the City Clerk by February 29, The Biographical Sketch form is available on the Cits website at or at the City Clerk& office. Mayor Novitke then stated that the applications received would be addressed at a Committeeof-the-Whole meeting on March 12, The next item on the agenda was Council Appointments to Commissions! Committees! Boards. The Committee discussed the Mayoral and Council appointments that will be made at the next City Council meeting. 2

27 The next item discussed was the position of Mayor Pro-Tern. Mayor Novitke stated that the appointment of the Mayor Pro-Tern would be at the next City Council meeting. COMMITTEE-OF-THE-WHOLE The next item on the agenda was Council Procedures. For the benefit of the newly elected Council Members, Mayor Novitke began discussion of the purpose and function of the City Council and the Committee-of-the-Whole. He stated the importance of being prepared for Council meetings and having an understanding that the function of Council is to set policy. Additionally, Mayor Novitke outlined the differences of various motions made at meetings. Council and Administration are always available should anyone have questions. The next item on the agenda was City Attorney Overview. City Attorney Berschback outlined the legality of a number of policies and procedures, namely the Open Meetings Act, Closed Executive Sessions, Freedom of Information Act, and Zoning Board of Appeals. Mr. Berschback also explained the meaning of a quorum and why members should not engage in round robin discussions. Hearing no objections the following was addressed under New Business: * City Administrator Fincham commended Treasurer/Comptroller Irby on a job well done with the Audit. Motion by Koester, seconded by Shetler, that the meeting of the Committee-of-the-Whole be adjourned at 11:02 p.m. PASSED UNANIMOUSLY. 3

28 4 /7' PLANNING COMMISSION 11/22/ Iij* / / MINUTES OF THE PLANNING COMMISSION OF THE CITY OF GROSSE POINTE WOODS HELD ON TUESDAY, NOVEMBER 22, 2011, IN THE COUNCIL-COURT ROOM OF THE MUNICIPAL BUILDING, MACK AVENUE, GROSSE POINTE WOODS, MICHIGAN. The meeting was called to order at 7:36 p.m. by Chair Vaughn. Roll Call: Absent: Also Present: Chair Vaughn Dickinson, Evola, Gilezan 7:46 pm, Hamborsky, Richardson, Vitale Fuller Building Official Tutag City Attorney C. Berschback Recording Secretary Babij Ryska Motion by Evola, seconded by Vitale, that Commission Members Fuller and Gilezan be excused from tonight's meeting. MOTION CARRIED by the following vote: YES: Dickinson, Evola, Hamborsky, Richardson, Vaughn, Vitale NO: None ABSENT: Fuller, Gilezan The Commission, Administration, and audience Pledged Allegiance to the Flag. Motion by Dickinson, seconded by Evola, that all on file, and taken in order of appearance. items on tonight's agenda be received, placed MOTION CARRIED by the following vote: YES: Dickinson, Evola, Hamborsky, Richardson, Vaughn, Vitale NO: None ABSENT: Fuller, Gilezan Chair Vaughn welcomed Council Member Ketels, as Planning Commission Representative and Council Members Shetler and Koester for being in attendance at tonight's meeting. Motion by Richardson, seconded by Evola, regarding Approval of Minutes, that the Planning Commission Meeting Workshop minutes dated September 27, 2011 and the regular meeting mjnutes dated October 25, 2011 be approved. MOTION CARRIED by the following vote: YES; Dickinson, Evola, Hamborsky, Richardson, Vaughn, Vitale NO: None ABSENT: Fuller, Gilezan I

29 PLANNING COMMISSION 11/22/ The first item on the agenda was a Sign Appeal: Telly's Place, Mack Ave. Building Official Tutag provided an overview of the application, noting that due to the number of factors that do not comply with the ordinance, administration does not recommend approval. Discussion ensued regarding the aesthetics of the proposal. Evans Telegadas, owner, was present to answer questions. Motion by Dickinson, seconded by Evola, regarding Sign Appeal: Telly's Place, Mack Aye, that the Planning Commission, upon review of the signs, has determined that allowing an exception of the provisions of Chapter 32 of the City Code would be in the best interest of the city and not against the spirit and intent of Chapter 32, and recommend that the City Council approve the variance request with the following provisions: the wall color on the front of the building remain the same; * the signs remain unilluminated. A substitute motion was proposed to include an additional provision. Substitute motion by Evola, seconded by Vitale, regarding Sign Appeal: Telly's Place, Mack Aye, that the Planning Commission, upon review of the signs, has determined that allowing an exception of the provisions of Chapter 32 of the City Code would be in the best interest of the city and not against the spirit and intent of Chapter 32, and recommend that the City Council approve the variance request with the following provisions: * the wall color on the front of the building remain the same; * the signs remain unilluminated; and the graphics and messaging on the signs remain the same. MOTION CARRIED by the following vote: YES: Dickinson, Evola, Hamborsky, Richardson, Vaughn, Vitale NO: Gilezan ABSENT: Fuller The next item on the agenda was a Sign Appeal: Farm Bureau Insurance - Colleen Dyer Agency, Mack Ave. Building Official Tutag provided an overview of the application, noting that if the sign were placed on the front of the building it would comply with the ordinance, administration recommends approval. Discussion ensued regarding the structure of the sign. Mark Gibson of Majestic Sign & Design, on behalf of Colleen Dyer, was present to answer questions. Motion by Dickinson, seconded by Evola, regarding Sign Appeal: Farm Bureau Insurance - Colleen Dyer Agency, Mack Aye, that the Planning Commission, upon review of the signs, has determined that allowing an exception of the provisions of Chapter 32 of the City Code would be in the best interest of the dty and not against the spirit and intent of Chapter 32, and recommend that the City Council approve the variance for the following reasons: 2

30 PLANNING COMMISSION 11/22/ The 25 square foot proposed sign on the north wall is within a reasonable scale to the 115 foot wad and other buildings; The north elevation of the budding is adjacent to the parking lot giving the same view of the wall if the building were on the corner facing Ridgemont; The proposed sign is of a level necessary to identify the business and its product; * This sign could be located on the front elevation, which is 20 feet in length as opposed to 115 feet without a variance. MOTION CARRIED by the following vote: YES: Dickinson, Evola, Gilezan Hamborsky, Richardson, Vaughn, Vitale NO: None ABSENT: Fuller The next item on the agenda was Continued Discussion: Solar Panels. Building Official Tutag provided a draft Solar Panel / Wind Energy Ordinance. The purpose of the ordinance is to give the City some guidelines to regulate such alternative energy installations. Discussion ensued regarding the content of the draft ordinance. The Planning Commission requested that this item be postponed until the January 2012 meeting with the intent of having an expert in the field make a presentation to the Commission for educational purposes. The next item on the agenda was the Building Official's Monthly Report the following: Mr. Tutag reported Grosse Pointe Theatre Group is looking for a square foot permanent performing arts location. * Home improvement permits are steady. Currently at a 94% occupancy rate. * Four potential business moving in on Mack Ave. * The Rivers project is progressing, in the process of reviewing condominium plans. Demolition is slated to begin in January * University Liggett is beginning their $2.9 million construction project. Commission Member Evola gave the Council Report: November 7, 2011 * Nothing to report pertaining to the Planning Commission. November 14, 2011 * Council accepted the Planning Commissions recommendation that no ordinance changes be made regarding resale establishments. 3

31 PLANNING COMMISSION 11/22/ The following Subcommittee Reports were provided: o o 2020 Plan - Nothing to report. Special Sign Ordinance - Nothing to report. Hearing no objections, the following items were heard under New Business: o Chair Vaughn requested of Council Member Ketels, a process by which to fill the vacancy that currently exists on the Planning Commission. This topic is slated to be discussed at a Committee of the Whole meeting, Council Member Ketels will report back at next meeting. Motion by Evola, seconded by Vitale, to adjourn the Planning Commission meeting at 9:40 p.m. Passed unanimously. 4

32 FINANCE COMMITTEE MINUTES OF THE FINANCE COMMITTEE MEETING OF THE CITY OF GROSSE POINTE WOODS HELD ON MONDAY, NOVEMER 22, 2010, IN THE CONFERENCE ROOM OF THE MUNICIPAL BUILDING, MACK PLAZA, GROSSE POINTE WOODS, MICHIGAN. The meeting was called to order at 9:14 p.m. by Chair Sucher. In attendance: Absent: Also present: Chairman Sucher Members: McConaghy, Novitke None City Administrator Fincham City Treasurer/Comptroller Irby City Clerk Hathaway Director of Public Works Ahee Also in attendance: Council Members Granger and Howle. Motion by Novitke, seconded by McConaghy, that that all received, placed on file, and taken n order of appearance. items on tonights agenda be Motion passed by the following vote: Yes: McConaghy, Novitke, Sucher No: None Absent: None Motion by McConaghy, seconded by Novitke, that the minutes of June approved as submitted. 7, 2010, be The following items contained within the minutes were discussed: 1. The Treasurer/Comptroller was asked whether she had presented her overview regarding 2009/10 Fiscal Year in writing to the Finance Committee, which she believed she had probably done. 2. Under 911 revenue, source, distribution formulas, and expenditures, the City Administrator provided an update regarding the Conference of Eastern Wayne CEW stating that the CEW is withholding payment on the last two invoices in an effort to recapture $40, in attorney fees that had been double billed. The responsibility of managing CEW accounting has changed from Grosse Pointe Shores to Grosse Pointe Park's Manager, Dale Krajniak. The account balance will be maintained at $20, with overages to be more accurately disbursed to I

33 FINANCE COMMITTEE the Cities. He also stated that there is currently no signed, fully executed Agreement. 3. Under health care, the City Administrator reported that per previous City Council action, Cornerstone has been engaged to administer the Early Retirement Insurance Program, and that the application has been submitted, qualified, and accepted, and the first disbursement is expected sometime mid next year. Motion passed by the following vote: Yes: McConaghy, Novitke, Sucher No: None Absent: None The Treasurer/Comptroller requested approval of a FY 2010/11 budget amendment to cover expenses caused by an unexpected retirement Dispatcher and payout of accumulated sick and vacation time. A total of $11, is needed. Motion by Novitke, seconded by McConaghy, regarding FY 2010/11 budget amendment, that the Finance Committee recommend that the City Council authorize a transfer in the amount of $3, from savings realized from the City's liability insurance contract, and $8, from the ambulance fund; for a total combined transfer in the amount of $11, into the 911 Emergency Services Fund. Motion passed by the following vote: Yes: McConaghy, Novitke, Sucher No: None Absent: None Motion by Novitke, seconded by McConaghy, that the previous motion be immediately certified. Motion passed by the following vote: Yes: McConaghy, Novitke, Sucher No: None Absent: None In accordance with the recommendation of the City's Auditor, Plante Moran, the Treasurer/Comptroller presented a budget for the FY 2010/11 Parkway Beautification Fund fund 205. The Mayor reminded the Committee that Fireworks are totally self-supported, reserves carry-over, and stated his concern about those funds being merged with others. He would like to see a separate Fireworks Account showing donations, expenses, and identifying reserves. The Treasurer/Comptroller stated that she felt confident with the budget as presented, but agreed to add an asterisk to 2

34 FINANCE COMMITTEE Donations-Fireworks line item, and a footnote explaining reserves and identifying the dollar amount. This item is to remain on the Finance Committee agenda. The Treasurer/Comptroller then provided a report regarding the June 30, 2010, Fund Balance and projections. The Mayor asked whether consideration is being given to increasing revenue such as providing City services to other municipalities. The City Administrator discussed several items including dispatch services and gasoline sales. The Treasurer/Comptroller also stated that the water/sewer rates are anticipated to be higher than 5-6%, rather 12%. The City Administrator met with the City Engineer regarding Lake Front Park restroom renovations, and there is an anticipated cost in the amount of $1, to prepare plans. Upon inspection it was found that the male and female restrooms can be reconfigured to family restrooms in accordance with ADA requirements. The Mayor stated he is concerned that if the restrooms are reconfigured, whether additional cost will be incurred if the entire building is required to also be ADA compliant. The City Administrator said no according to the City Engineer, and the Mayor requested that statement in writing. The Mayor then asked for a range of costs for the renovations. The Mayor asked whether existing restrooms could be simply designated as "unisex" with new signage. The City Administrator said it would have to be ADA compliant. Member McConaghy reminded the Committee that the Recreation Commission would like costs for cameras on the exterior of the restrooms and around the guard shack. This item is to be placed on the Committee-of-the-Whole agenda. Discussion then ensued regarding cost reduction initiatives. The City Administrator stated an additional Lieutenant retirement-resignation was received today and discussed possible reorganization of the Public Safety Department based upon vacancies recently created by retirements; a savings of approximately $250, He advised the Committee that he is prepared to fill three vacant Sergeant positions, and that there are thirty-six officers budgeted, thirty-four are in place. The Mayor suggested addressing this item at a Committee-of-the-Whole to obtain a recommendation for Council. This item is to be addressed at the Committee-of-the-Whole on December 6, 2010, at 7 p.m. The Treasurer/Comptroller then discussed a reorganization of the Finance Department. She suggested outsourcing payroll at a cost of $7,000.00, and further stated there will be no loss of jobs in the Finance Department. The intent is to cross-train the current Payroll Clerk in water, the Water Manager will focus on learning assessing duties with her responsibilities including part-time water and part-time assessing. The current Assessor Colombo's salary will be eliminated $29, in March/April. The current 3

35 FINANCE COMMITTEE Deputy Assessor will be retiring in February. Colombo will assist to fill the position with a full-time Level 3 Assessor. The Chair stated he would review the Monthly Financial Reports and bring any issues to the Committee. New Business * As a result of information received from the Detroit Water/Sewer Department at a meeting held with Administration today, the Treasurer/Comptroller requested a Committee-of-the-whole meeting be scheduled on December 13, 2010, to discuss water, to enable Council to take action on a contract modification at their meeting on January 3, Motion by McConaghy, seconded by Novitke, that tonight's meeting be adjourned at 11:27 p.m. PASSED UNANIMOUSLY. Respectfully submitted, Lisa Kay Hathaway City Clerk 4

36 PLANNING COMMISSION 11/22/11 - EXCERPT The next item on the agenda was a Sign Appeal: Farm Bureau Insurance - Colleen Dyer Agency, Mack Ave. Building Official Tutag provided an overview of the application, noting that if the sign were placed on the front of the building it would comply with the ordinance, administration recommends approval. Discussion ensued regarding the structure of the sign. Mark Gibson of Majestic Sign & Design, on behalf of Colleen Dyer, was present to answer questions. Motion by Dickinson, seconded by Evola, regarding Sign AppeaB: Farm Bureau Insurance - Cofleen Dyer Agency, Mack Aye, that the Planning Commission, upon review of the signs, has determined that allowing an exception of the provisions of Chapter 32 of the City Code would be in the best interest of the city and not against the spirit and intent of Chapter 32, and recommend that the City Council approve the variance for the following reasons: The 25 square foot proposed sign on the north wall is within a reasonable scale to the 115 foot wall and other buildings; e The north elevation of the building is adjacent to the parking lot giving the same view of the wall if the building were on the corner facing Ridgemont; * The proposed sign is of a level necessary to identify the business and its product; * This sign could be located on the front elevation, which is 20 feet in length as opposed to 115 feet without a variance. MOTION CARRIED by the following vote: YES: Dickinson, Evola, Gilezan Hamborsky, Richardson, Vaughn, Vitale NO: None ABSENT Fuller I

37 CHARLES T. SERSCHSACK ATTORNEY At LAW EAST JEFFERSON AVENUE ST. CLAIR SHORES, MICHIGAN rft.x sac bibwawoyahoo.oon1 DON R. SERSCHSACK OF COUNSEL December 15, DEC 1 57 Honorable Mayor and Council City of Grosse Pointe Woods çjyy OF Mack Plaza Grosse Pointe Woods, MI vssff PTf, WOODS RE. Three Sign Appeals / Agenda Items Dear Honorable Mayor and Council: You will be reviewing thee sign Appeals based on recommendations from the Planning Commission. The applicable ordinance section is 32-32, which allows an appeal after review and reconunendation from the Planning Commission, The Council may grant an "exception" to the Ordinance based on a finding that it "would be in the best interests of the City" and "not against the spirit and intent of this chapter". Keep in mind that we are dealing with Sign Ordinance Chapter 32, not a Zoning Chapter variance appeal. The issues of "hardship" and "practical difficulty" are not the technical applicable standards. The applicable standards to be used by the Council are "the best interest of the City" and whether approval would "not be against the spirit and intent of the chapter". The spirit and intent of the chapter can be gleaned from Section 32-1, which outlines the purpose and objectives of the Sign Chapter. 1. The recommendation for the Farm Bureau sign was a unanimous approval from the Planning Commission. 2. With respect to Telly's, the decision was not unanimous and was also conditioned on the following: a. The wall color on the front of the building remains the same. b. The signs remain un-illuminated. c. The graphics and messaging on the signs remain the same. 3. The recommendation regarding The Little Blue Book was to not recommend the exception. Under these circumstances, I think it is important to advise the Council as to some of the reasons why the Planning Commission reconunended allowing Telly's to keep the signs while recommending that the two box signs above the bay windows at the Little Blue Book building be removed.

38 Honorable Mayor and Council December 15, 2011 Page 2 The minutes do not reflect the rationale for the decision but my notes reflect that the Planning Commission recognized that Telly' a graphics on the front panels hid unsightly brick work where prior doors had been bricked up. The colors blended in with the existing facade and the signs were not illuminated, With respect to the Little Blue Book, the applicant modified a portion of the original application so that the Tower Production sign and the Little Blue Book logo met the requirements of the ordinance. Accordingly, the Planning Commission's final recommendation dealt with the two signs above the bay windows. The prior owner had installed box signs above the bay window, which the Planning Commission felt distracted from the facade..it was pointed out that the requested signs could be decreased in size and hung on the inside of the window as a window sign, thereby still providing the desired messaging to the public. I have attached the applicable sections from the Sign ordinance for your review, questions, please call. If you have any Very truly yours, Car CHIP BERSCHBACK CTB:nmg Enclosures cc: Al Fineham Don Bersehbaek Gene Tutag

39 C. SIGNS Purpose and objectives. b Any sign already established on the effec five date of the ordinance from which this chapter purpose ott fls captor is to create the is derived, and which is rendered nonconforming legal framework for a comprehensive and balanced system of signage in the city to facilitate by the provisions in this chapter, and any sign which is rendered nonconforming as a result of communication between people and their environment and to avoid the visual clutter that is subsequent amendments to this chapter, shall be subject to the regulations concerning nonconform potentially harmful to community appearance, ing structures and uses set forth in this chaptet traffic and pedestrian safety, property values and Code 1997, 62-2; Ord. No. 803, business opportunities To 62-2, achieve this purpose, 2006 this chapter has the following objectives: 1 Protect the aesthetic quality of the city. 2 Promote the appearance of an early Amer ican colonial motif within the commercial business district of the city. 3 Protect the general public from damage and injury caused by the distractions, hazards and obstructions caused by exces sive signage. 4 Preserve the value of property by ensuring the compatibility of signage with stirrounding land uses. 5 Keep signs within a reasonable scale with respect to the buildings to which they relate. 6 Prevent off-premises signs from conflicting with business, residential and public land uses. 7 Prevent the placement of signs in a manner, which will conceal or obscure other signs or adjacent businesses, 8 Keep the number of signs and sign messages at the level reasonably necessar to identi' a business and its products. 9 Prevent hazards due to collapse, fire, collision, decay or abandonment of signage, 10 Provide signage that will harmonize with the building upon which it is placed and the adjoining properties. Code 1997, 62-1; Ord, No. 803, 62-1, ec Scope of chapter. a It shall be unlawful for any person to erect, construct or alter any sign in the city without complying with the provisions of this chapter. See; 323. Definitions. The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Abandoned sign means any sign which, by reason of neglect, damage or deterioration, re quires repair and the owner thereoffails, neglects or refuses to initiate refurbishment or repair to the sign within ten days after having received written notice so to do from the city or fails to complete such repair or refurbishment within 60 days from the receipt of such notice from the city. Animated sign means a sign depicting the actual or apparent movement of any portion of a sign, and shall include replicas or statues of persons, animals and cartoon style characters, whether such statues contain or appear to contain moving parts or not, Application means the paperwork necessary for the processing of the applicant's request in cluding all requested information, photographs, drawings or renderings as detailed on the appli cation form requested by the city and as amended by the city from time to time. Area means the entire area within a rectangle, circle, triangle or parallelogram enclosing the extreme limits of writing or pictorial representa tion, emblem or any figure of similar character together with any frame or other material or other color forming an integral part of the display or used to differentiate it from the background against which it is placed, excluding the neces sary supports or uprights on which such sign is 0D32:3

40 SIGNS 32.3 I identification material is used on or is a part the sign advertising price, such shall be considèed the gasoline price sign. Oroun sign means a sign supported by one or more polei columns, uprights or braces or a solid base in or dçon the ground, which are not part of a building. Mansard fa>de means that portion of a build ing as describe in diagram 62-SA the triangle portion. Marquee sign mans a sign that is attached to a marquee, Message units mea's a word, an abbreviation, a number containing 4 to ten digits, a symbol, a geometric shape or a erson's or firm's initials containing up to 11 lefters. Punctuation marks are not counted in coz3puting the number of message units. Michigan Building Cod means the Michigan Building Code as published y the state as adopted and amended from time to tme. Moving message board meps an electrical sign designed to exhibit a patteri of letters or num bers delivered in such fashionso as to appear to be moving lines or words of tyke. Multitenant building meansa building with multiple tenants or businesses,which share a common entrance. Neon and neon type mean any arangement of exposed and visible illuminated neoi or neon type tubes, fiber optics, light emitting diods or similar technology. Noncombustibie material means an' material which will not ignite at or below a temp'rature of 1,200 degrees Fahrenheit during an ex'osure of five minutes and which will not continuk to burn or glow at such temperature. Nonconforming sign means any sign eisting on and after the effective date of the ordance from which this chapter is derived, whichsign does not comply with one or more of the reiii<e ments for signs as contained in this chapter. Open-face sign means a sign having a prjected area exposed to wind loads consisting of lets than 70 percent of the gross area of the sign q deter mined by the overall dimensions, / Parapet and parapet wall mean the j/art of any wall entirely above the roof. / Parapet panel sign means a clo9d-face sign mounted upon the parapet wall of,i building, Parapet skeleton sign means aq/open-face sign composed of individual letters, w13{ch are mounted upon the parapet wall of a buil9lng. Plastic materials means thqte materials made wholly or principally from atndardized plastics. Pole sign means any sijn placed on a pole whether round, square rectangular; which pole is placed into the grond. Political sign means 4 sign announcing the candidacy of a person rnning for public office or issues to be voted upo,1 at an election, Portable sign moaø's any sign or display board, searchlights, lighti,4g panel or similar device mounted upon a tr9iler or upon its own frame and wheels and not bqlng a ground sign as defined in this chapter. / Projecting en4/roaching sign means a projecting sign that projlcts beyond a private property line into and over/public property Projectinsign means a sign, other than a wall sign, suspejided from or supported by a building or structurfr, or masonry or wooden posts or steel columns, ind projecting therefrom, Pylon ign means any sign placed on a stake or mast-lil56 pole Roof/sign means a sign erected over or on the roof of any building and wholly or partially de pendit upon the roof of the building for support, or afached to the roof in any `way, gotating sign means any sign or advertising dq'ice that rotates or gives the appearance or o$ticai effect of rotating. Sign means any device or representation for visual communication that is used for the purpose of bringing the subject thereof to the attention of CDS2:6 `Ty jrcptcs `1

41 32-3 GROSSE POINTE WOODS CODE others that is located on or attached to any premises, real property or structure on real prop erty, or upon any vehicle. 81gm structure inca s a supporting structure - erected, used or inten ed for the purpose of iden tification or attracting attention, with or without a sign thereon, situat d upon or attached to the premises, upon which ny sign may be fastened, affixed, displayed or plied; provided, however, this definition shall n t include a building, fence, wall or earthen berm. 7bmporary sign m a sign, banner or other advertising device c structed of cloth, canvas, fabric or other light emporary material, with or without a structural ame, intended for a limited period of display mci ding decorative displays for holidays or public d onstrations. lime and tempe, jut sign means any sign with numbers expre sing the time and tempera ture and designed to reflect changes in such information. Thailer sign men a sign with a display sur face supported on a mobile chassis, other than a motor vehicle. Valance means loose nonstructural edging located around th bottom of an awning not exceeding 12 inch in height. This provision shall only apply to alances to which sign copy is applied. Wall sign mean a sign which is attached to, affixed to, placed pon or painted upon any exte rior wall or s cc of any building, building structure or part t ereof, provided that no part of any such sign cx ends more than eight inches from the face oft e exterior wall, Window area m ans that portion of a transpar ent material glas or other see-through material on each eievatio of a building. Window area includes doors of lass or see-through doors. Window signa means any sign or message, including lighted igns, plastic, paper, cardboard or cloth signs or s gns of similar material placed or installed on ad window surface. Advertising messages visible ough a window display the objective of which s to communicate nth pedes trian or vehicul traffic will be considered a window sign for pu$oses of this chapter. The term "window signag" includes, but is not lim ited to, hours of oper tion, directory signs, com munity signs and tem orary signs. Yard sale sign, base ent sale sign, garage sale sign and rummage sal sign mean posters, signs and notices advertisin a sale of personal prop erty by private individ als conducted at residen tial premises. Code 1997, 62-3; 0 * No. 803, 62-3, Sec Adniinistr tion and enforcement. a Enforcement aut4 ble provisions of law delegation of power fc applicable ordinances, I building officiaps duly is hereby authorized a! chapter. ority. Subject to applica and consistent with the und in the Charter and he building official or the iuthorized representative.d directed to enforce this b Right of entry. Ti on presentation of proper credentials, the build.g official or the building official's duly authoriz d representative may at reasonable times enter any building, structure or premises in the city to erfornl any duty Imposed upon such person by th is chapter. c Interpretation. S ibject to applicable provi sions of law and consjsi ent with the delegation of power found in the Oh brter and applicable ordi nances, the building Sificial and the planning commission, to the ox 5ent a matter is brought before the planning cox amission pursuant to this chapter, is hereby ai4 thorized to interpret the provisions of this chaper. d Establishment o, `permit fees. Fees for per mits required by this c iapter shall b establlshed by resolution of counc e Permit general signs. 1 alteration or relocation of Permit require4; issuance. No person shall erect, construct, alter, relocate or refur bish, or cause or permit to be erected, constructed, altpred, relocated or refur bished, any signin the city without first obtaining a perxwt from the division of safety inspection A separate permit shall be required for e1.ch sign. Electrical signs 0D32:6

42 32-30 GROSSE POffTESVS COD Sec , Flags and flagpoles. Flagpoles shall not be erected between the sidewalk and curbline of Mack Avenue nor within 20 feet of any property line if freestanding. Flags of any nature or design in excess of 120 squar feet in size shall not be flown within the city Flags of other than the United States of America the state, county and city or Tree City USA shal riot be flown within the city other than in residen tial zoning districts, unless a pennit shall firs have been obtained from the division of safety inspection. Permits may be obtained to fly flags of any nature for a period not to exceed 30 days. Not more than one such permit shall be issued to any business establishment within a 12-month pe riod, Code 1997, 62-31; Ord. No. 803, 62-31, Sec Awnings and canopies. a Awnings and canopies shall be made with cloth, canvas or vinyl, and may not be covered with metal or hard plastic materials. b Awnings and canopies shall be of city ap proved colors. Such colors shall be approved by resolution of the planning commission and sam ples shall be maintained by the building official and made available to all applicants seeking a permit to install an awning or canopy free of charge. c Striped awnings or canopies shall not be permitted or installed, d No advertising message or logo shall be permitted on the face of any awning or canopy. e No awning or canopy shall be backlighted with artificial lighting. 1 Advertising material may be contained on the valance of an awning or canopy. Such message shall not exceed the message unit limitations for such property. Letters or numbers on the valance shall be limited in height to eight inches. g All applications for a permit to install a new awning or canopy or to install exact replace ment awnings or canopies shall be authorized by the building official, provided that such proposed installation meets the provisions of this chapter. Code 1997, 62-32; Ord, No. 803, 62-32, Sec Appeal of denial of permit. Any party who has been refused a sign permit after review by the building official or planning commission for a proposed installation or has been notified by the city to remove an existing sign may file a claim of appeal with the city clerk. Such claim of appeal shall be accompanied by an appeal fee as currently established or as hereafter adopted by resolution of the city council from time to time or a fee structure designated by the administration and approved by the city council by resolution, payable to the general fund of the city. The city council may grant such pp9al and alioiiiction to the provisions,stha tefuoifa11fiilgt1tarulnhtception would besininoanst t e s in an in en o sc apter. If the build ing official denies a sign pernut, or a variance is requested, the appeal or variance request will first be reviewed by the planning commission, which will provide a recommendation to the city council. Code 1997, 62-33; Ord. No. 803, 62-33, Sec Electronic changeable copy signs, a Definition. An "electronic changeable copy sign" is defined as a sign upon which the copy changes automatically on a lamp bank and which sign meets the definition of a ground sign as contained in this chapter. Scoreboard.s used to keep track of scores during athletic events are exempt ft-ow this definition, b Standards. The following rules and regula lions shall be applicable to electronic changeable copy signs notwithstanding any other rules or regulations contained in this chapter: 1 Such sign shall not produce blinking or animated messages. 2 The changeable copy or message deliv ered by the sign shall not be changed more often than once in any eight-hour time period. 3 Such sign shall be permitted to be in stalled only within a community facilities zoning district of the city, once application QIvlds / oiatj 0+ 0D32:18

43 CITY OF GROSSE POINTE WOODS BUILDING DEPARTMENT MEMORANDUM TO: FROM: Planning Commission Gene Tutag, Building Official DATE: November 16, 2011 SUBJECT: Sign Variance for Farm Bureau Insurance, Colleen Dyer Agency Mack Avenue An application to install a sign on the north wall of Mack Ave has been denied by the Building Department as the new sign is in violation of Chapter 32 as follows: Section Wall signs U Wall signs upon sides of building shall not exceed three feet in height or a maximum of 12 square feet in size. The proposed LED illuminated wall sign contains 25 square feet in size. All other relevant requirements of the sign ordinance are met. The owner of Farm Bureau Insurance, Colleen Dyer, is appealing the denial of the permit. As stated in Section 32-32, the Planning Commission in accordance with Section 32-35, will be reviewing the attached application for appeal and provide a recommendation to the City Council. The City Council may grant an exception if there is a finding that the exception would be in the best interest of the city and that the exception would not be against the spirit and intent of the sign ordinance. Section, Appeal of denial of permit Any party who has been refused a sign permit after review by the building official or planning commission for a proposed installation or has been notified by the city to remove an existing sign may file a claim of appeal with the city clerk. Such claim of appeal shall be accompanied by an appeal fee as currently established or as hereafter adopted by resolution of the city council from time to time or a fee structure designated by the administration and approved by the city council by resolution, payable to the general fund of the city. The city council may grant such appeal and allow an exception to the provisions of this chapter upon a finding that such an exception would be in the best interests of the city and not against the spirit and intent of this chapter. If the building official denies a sign permit, or if a variance is requested, the appeal or variance request will first be reviewed by the planning commission, which will provide a recommendation to the city council.

44 The spirit and intent of the sign ordinance is listed in the objectives found in section 32-1 as follows: Section 32-1 Purpose and objectives The purpose of this chapter is to cieate the legal framework for a comprehensive and balanced system of signage in the city to facilitate communication between people and their environment and to avoid the visual clutter that is potentially harmful to community appearance, traffic and pedestrian safety, property values and business opportunities. To achieve this purpose, this chapter has the following objectives: I Protect the aesthetic quality of the city. 2 Promote the appearance of an early American colonial motif within the commercial business district of the city. 3 Protect the general public from damage and injury caused by the distractions, hazards and obstructions caused by excessive signage. 4 Preserve the value of property by ensuring the compatibility of signage with surrounding land uses. 5 Keep signs within a reasonable scale with respect to the buildings to which they relate. 6 Prevent off-premises signs from conflicting with business, residential and public land uses. 7 Prevent the placement of signs in a manner, which will conceal or obscure other signs or adjacent businesses. 8 Keep the number of signs and sign messages at the level reasonably necessary to identi& a business and its products. 9 Prevent hazards due to collapse, fire, collision, decay or abandonment ofsignage. loprovide signage that will harmonize with the building upon which it is placed and the adjoining properties. In reviewing the requested variance one needs to consider the size of the proposed sign in relation to the area and length 115 feet of the wall to which it will be attached. This sign could be installed on the front elevation without a variance. The north elevation of the building is adjacent to the Ridgemont parking lot, so even though it is an interior lot has the same view as if the building fronted onto the street, The installation of this sign and grant of the requested variance is objectives of Chapter 32 and approval is recommended: consistent with the goals and I. The proposed sign size of 25 square feet installed on the north wall which measures 115 feet in length is within a reasonable scale with respect to the buildings to which they relate, 2. The north elevation of the building is adjacent to the open space of the Ridgemont parking lot giving the same view of the wall if the building were on the corner facing Ridgemont. 3. The proposed sign is of a level necessary to identify the business and its product, 4. This sign could be located on the front elevation which is much smaller 20 feet as opposed to 115 feet in length with out a variance. 2

45 mgibsonmajesticsignmi,com Colleen Majestic - GROSSE POINTE WOODS SIGN PERMIT APPLICATION Pci Chapter 32 of the City's Sign Oidinance, provide two copies of actual color renditions include photo of building w/sign imposed to the Building Department Show lettenng font/s, cioss3 Juts,sign d lettering dimensions, amperage being used, total square footage of sign, location of sign relative to the bjnldmg it is being displayed on, tradernarkllogo information, and distance the sign will be from the building airequired with this application. *NOTE: Property Owner's approval signature is required. GPW Business Information: CONTACT PERSON: Colleen Dyer PHONE: cdyerfbins ml. Corn BUSINESS NAME: Dyer Agency FAX: BUSINESS ADDRESS: 4O9WMack Ave.J ROPERTY OWNER'S APPROVAL: II t1avrel-to jj Property Owner NAME please print Property Owner SIGNATURE Sign Company Information: NAME/CONTACT: CONTACT NAME: Mark Gibson Sign & Design PHONE: FAX: ADDRESS: Dequindre Warren, ml LICENSE #: Sign Description: TYPE: Dimensional Plastic letters BUILDING WIDTH: SIGN DIMENSIONS: L I X JO -bjsg. MATERIAL IN FACE OF SIGN: Dimensional Plastic letters IIATa j FONT STYLE: Aria1,{ s Logo ILLUMINATION: INTERIOR [1 EXTERIOR FONT COLORIS: Black 3,5?? NUMBER OF MESSAGE UNITS: HEIGHT OF FONT: -875" Applicant's Name & Signture: Received by: Date: 9 27j

46 FARM BUREAU Farm Bureau Mutual NSNSJRAN C F COMPANY!IiIIiIiIIIiiIi!IiIII!It Colleen Dyer, Agent Mack Avenue Grosse Poimte Woods, MI PHONE: November 18, 2011 FAX: WWW. CO L LB EN DYE RAG EN CV COM City of Grosse Pointe Woods Hanning Commision I am requesting a variance and approval from the Planning Commission regarding the sign for my business. Farm Bureau Insurance, Colleen Dyer Agency, located at Mack Avenue, Grosse Pointe Woods. The reason for the request is due to the exposure on the building as well as the size of the sign. The size allowable on the front of the building is different than the side. This building has a very large side exposure and the size allowable is small and a sign that size would look out of place, as well as it's more accessible and easy to see for my existing clients as well as future clients. The company that I have hired Majestic Signs explains below. riftiitiffl.111e1 tttt:t Eilt.t3:i;li?Ci, leit'1liftilic.itc i:or ilir *;_.i.: ti1c:,rl rci.ij `R iit.tr [Ilil.t tf `- I' `rirr, Y ` 1 0 I el' r,l I ` 1', I ``` I'f -, C, fle icius:. rig.i:i those letters Hc:ir rorte ric;e til1::., rg Of Ii. lr:y of :offr ``U'' Ii the wov no: so: rice" ia:t `Jn St.:..-y:. l_l,?/ Cfly' 5I th11 i.fl1' :5,i co tte hri LCI:IOCI tn III 8 r:v SuIt. :1St 818.:8..5: *i ci:irit to he 1811 Ill 517 inoacet. The sar-te fl-i: :03 for Itt: eit a ii., of too" lc:l-l-0r IO SOd $ It. In 0*S I Hrr J.lr:j ut.:..!ç1 logo.. 0 :0 I I.1 Ii I 0''' / I' l - - It1o3Io3H:iroI 1113 oil-rn wi71'uld lie :_i5::i._i/.!/.::.. Sl-Ic3i-I flnhr:o1-, OIS3ISCIS, for loll 110 Sii1E3SS is* It [I ```I I I I ` I c >1 : Ion r',l: to lrflttfje 1.1 lt 11:117 `rtt IN:! ii:' 11', comm : fo thl 101:5 CQfl 53:1 C o"," 1trt1.:S ni:e Jcods, ai 1331l1i3i1tlt.i 0/leo Soot rovo: Colteen Lyer Acency a

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49 PLANNING COMMISSION 11/22/11 - EXCERPT The first item on the agenda was a Sign Appeak TeHy's Mace, Mack Ave. Building Official Tutag provided an overview of the application, noting that due to the number of factors that do not comply with the ordinance, administration does not recommend approval. Discussion ensued regarding the aesthetics of the proposal. Evans Telegadas, owner, was present to answer questions. Motion by Dickinson, seconded by Evola, regarding Sign Appeah TeHy's Place, Mack Aye, that the Planning Commission, upon review of the signs, has determined that allowing an exception of the provisions of Chapter 32 of the City Code would be in the best interest of the city and not against the spirit and intent of Chapter 32, and recommend that the City Council approve the variance request with the following provisions: * the wall color on the front of the building remain the same; * the signs remain unilluminated. A substitute motion was proposed to include an additional provision. Substitute motion by Evola, seconded by Vitale, regarding Sign Appeah TeHy's Place, Mack Aye, that the Planning Commission, upon review of the signs, has determined that allowing an exception of the provisions of Chapter 32 of the City Code would be in the best interest of the city and not against the spirit and intent of Chapter 32, and recommend that the City Council approve the variance request with the following provisions: * the wall color on the front of the building remain the same; * the signs remain unilluminated; and * the graphics and messaging on the signs remain the same. MOTION CARRIED by the following vote: YES: Dickinson, Evola, F-lamborsky, Richardson, Vaughn, Vitale NO: Gilezan ABSENT: Fuller 1

50 CHARLES T. ST. BERSCHBACK ATTORNEY AT LAW EAST JEFFERSON AVENUE CLAtR SHORES, MICEUGAN 4S0S01S30 589> FAX CM R. SERSCHSACFK December 15, 2011 OEC 1 5?` Honorable Mayor and Council - us! Or COUNSEL City of Grosse Pointe Woods Oily OF GR Mack Plaza USSE Grosse Pointe Woods, Ml WOODs RE. Three Sign Appeals / Agenda Items Dear Honorable Mayor and Council: You will be reviewing three sign Appeals based on recommendations from the Planning Commission. The applicable ordinance section is 32-32, which allows an appeal after review and recommendation from the Planning Commission, The Council may grant an "exception" to the Ordinance based on a finding that it "would be in the best interests of the City" and "not against the spirit and intent of this chapter". Keep in mind that we are dealing with Sign Ordinance Chapter 32, not a Zoning Chapter variance appeal. The issues of "hardship" and "practical difficulty" are not the technical applicable standards. The applicable standards to be used by the Council are "the best interest of the City" and whether approval would "not be against the spirit and intent of the chapter". The spirit and intent of the chapter can be gleaned from Section 32-1, which outlines the purpose and objectives of the Sign Chapter. 1. The recommendation for the Farm Bureau sign was a unanimous approval from the Planning Commission. 2. With respect to Telly' s, the decision was not unanimous and was also conditioned on the following: a. The wall color on the front of the building remains the same. b. The signs remain un-illuminated, c. The graphics and messaging o the signs remain the same. 3. The recommendation regarding The Little Blue Book was to not recommend the exception. Under these circumstances, I think it is important to advise the Council as to some of the reasons why the Planning Commission recommended allowing Telly's to keep the signs while recommending that the two box signs above the bay windows at the Little Blue Book building be removed.

51 Honorable Mayor and Council December 15, 2011 Page 2 The minutes do not reflect the rationale for the decision but my notes reflect that the Plaming Commission recognized that Telly' a graphics on the front panels hid unsightly brick work where prior doors had been bricked up. The colors blended in with the existing facade and the signs were not illuminated, With respect to the Little Blue Book, the applicant modified a portion of the original application so that the Tower Production sign and the Little Blue Book logo met the requirements of the ordinance. Accordingly, the Planning Commission's final recommendation dealt with the two signs above the bay windows, The prior owner had installed box signs above the bay window, which the Planning Commission felt distracted from the facade. It was pointed out that the requested signs could be decreased in size and hung on the inside of the window as a window sign, thereby still providing the desired messaging to the public. I have attached the applicable sections from the Sign ordinance for your review questions, please call, If you have any - Very truly yours, CmP BERSCHBACK CTB:nmg Enclosures cc: AlFincham Don Berschback Gene Tutag

52 SIGNS 52-8 Ic.31 Purpose and objeoti 1 Protect the aesthetic quality of the city Promote the appearance of an earlyamer lean colonial motif within the commercial business district of the city. Protect the general public from damage and injury caused by the distractions, hazards and obstructions caused by exces sive signage. Preserve the value of property by ensm' ing the compatibility of signage with sur rounding land uses. ThflrposeisEffpteristhcreate the legal framework for a comprehensive and hal- anced system of signage in the city to facilitate communication between people and their environ- ment and to avoid the visual clutter that is potentially harmful to community appearance, traffic and pedestrian safety, property values and business opportunities. To achieve this purpose, this chapter has the following objectives: b Any sign a1read established on the effec tive date of the ordinance from which this chapter is derived, and which is rendered nonconforming by the provisions in this chapter, and any sign which is rendered nonconforming as a result of subsequent amendments to this chapter, shall be subject to the regulations concerning nonconform ing structures and uses set forth in this chapter. Code 1997, 62-2; Ord. No. 803, 62-2, Sec Definitions. `fl-xe following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Abandoned sign means any sign which, by reason of neglect, damage or deterioration, re quires repair and the owner thereof fails, neglects or refuses to initiate refurbishment or repair to the sign within ten days after having received 5 Keep signs within a reasonable scale with written notice so to do from the city or falls to respect to the buildings to which they complete such repair or refurbishment within 60 relate. days from the receipt of such notice from the city. 6 Prevent off-premises signs from conflict Animated sign means a sign depicting the ing with business, residential and public actual or apparent movement of any portion of a land uses., sign, and shall include replicas or statues of 7 Prevent the placement of signs in a man persons, animals and cartoon style characters, ner, which will conceal or obscure other whether such statues contain or appear to contain signs or adjacent businesses. moving parts or not. 8 Keep the number of signs and sign mes Application means the paperwork necessary sages at the level reasonably necessary to for the processing of the applicants request in identi' a business and its products. cluding all requested information, photographs, 9 Prevent hazards due to collapse, fire, col lision, decay or abandonment of signage. drawings or renderings as detailed on the appli cation form requested by the city and as amended by the city from time to time. to Code 2005 Provide signage that will harmonize with the building upon which it is placed and the adjoining properties. 1997, 62-1; Ord. No, 803, 62-1, Area means the entire area within a rectangle, circle, triangle or parallelogram enclosing the extreme limits of writing or pictorial representa tion, emblem or any figure of similar character ec, 82-2, Scope of chapter. together with any frame or other material or other color forming an integral part of the display a It shall be unlawful for any person to erect, or used to differentiate it from the background construct or alter any sign in the city without against which it is placed, excluding the neces complying with the provisions of this chapter. sary supports or uprights on which such sign is CD32:3

53 SIGNS 52-a 1 br4 identification material is used on or is a part f the sign advertising price, such shall be. considx<ed the gasoline price sign. Groun' sign means a sign supported by one or more pole colinnns, uprights or braces or a solid base in or don the ground, which are not part of a building. Mansard fa'de means that portion of a build ing as describe in diagram 62-3A the triangle portion. Marquee sign mans a sign that is attached to a marquee. Message units meais a word, an abbreviation, a number containing ip to ten digits, a symbol, a geometric shape or a erson's or firm's initials containing up to 11 leiçers. Punctuation marks are not counted in coputing the number of message units. Michigan Building Ood means the Michigan Building Code as published y the state as adopted and amended from time to me. Moving message board mes an electrical sign designed to exhibit a patter4 of' letters or num bers delivered in such fashionso as to appear to be moving lines or words of tyje. Multitenant building meansa building with multiple tenants or businesses,which share a common entrance. Neon and neon type mean any arangement of exposed and visible illuminated neoxor neon type tubes, fiber optics, light emitting diodçs or similar technology. Noncombrtstible material means an material which will not ignite at or below a temprature of 1,200 degrees Fahrenheit during an e4osure of five minutes and which will not continu to burn or glow at such temperature. Nonconforming sign means any sign eisting on and after the effective date of the ordiance from which this chapter is derived, whichsign does not comply with one or more of the reqd4ements for signs as contained in this chapter. Open-face sign means a sign having a prjected area exposed to wind loads consisting of lets than 70 percent of the gross area of the sign deter mined by the overall dimensions. / Parapet and parapet wall mean the dart of any wall entirely above the roof. / Parapet panel sign means a clod-face sign mounted upon the parapet wall of building. Parapet skeleton sign means ax/open-face sign composed of individual letters, wlj.lch are mounted upon the parapet wall of a buil9lng. Plastic materials means thqhe materials made wholly or principally from stdarthzed plastics. Pole sign means any sign placed on a pole whether round, square 0/ rectangular; which pole is placed into the gro,/md. Political sign means A sign announcing the candidacy of a person ryfnning for public office or issues to be voted upof at an election. Portable sign meais any sign or display board, searchlights, lighti/ig panel or similar device mounted upon a triler or upon its own frame and wheels and not bqing a ground sign as defined in this chapter. / Projecting erroaching sign means a projecting sign that pro$cts beyond a private property line into and over/public property ProjectinIsign means a sign, other than a wall sign, suspe*ded from or supported by a building or structurfr, or masonry or wooden posts or steel columns, ind projecting therefrom. Pylon ign means any sign placed on a stake or mast-lil pole, Roof/sign means a sign erected over or on the roof o any building and wholly or partially de pendht upon the roof of the building for support, or akached to the roof in any way. otating sign means any sign or advertising dqdce that rotates or gives the appearance or o$tical effect of rotating. CD22:5 3rcs `i C 9 j

54 32-3 GiOSSE POINTE WOODS CODE Sign structure mea s a supporting structure erected, used or inten ed for the purpose of iden tification or attracting attention, with or without a sign thereon, situat d upon or attached to the premises, upon which ny sign may be fastened, affixed, displayed or plied; provided, however, this definition shall n t include a building, fence, wall or earthen berm. Temporary sign m a sign, banner or other advertising device c structed of cloth, canvas, fabric or other light emporary material, with or without a structural ame, intended for a limited period of display md ding decorative displays for holidays or public d onstrations, Time and tempei ture sign means any sign with numbers expre sing the time and tempera ture and designed to reflect changes in such information. Trailer sign mea a sign with a display sur face supported on a mobile chassis, other than a motor vehicle. Valance means loose nonstructural edging located around th bottom of an awning not exceeding 12 inch s in height. This provision shall only apply to alances to which sign copy is applied, Wall sign mean a sign which is attached to, affixed to, placed pen or painted upon any exte - nor wall or surf ce of any building, building structure or part t ereof, provided that no part of any such sign ex nds more than eight inches from the face oft e exterior wall. Window area m ans that portion of a transpar ent material glas or other see4hrough material on each elevatlo of a building. Window area includes doors of lass or see-through doors, Window sig means any sign or message, including lighted igns, plastic, paper, cardboard or cloth signs or s gus of similar material placed or installed on S window surface. Advertising messages visible ough a window display the objective of which s to communicate with pedes trian or vehicula traffic will be considered a window sign for pu4oses of this chapter, The term "window signag'" includes, but is not len ited to, hours of opertion, directory signs, com munity signs and texnporary signs, Yard sale sign, bas nent sale sign, garage sale sign and rummage sal sign mean posters, signs and notices advertisin a sale of personal prop erty by private individ ala conducted at residen tial premises. Code 1997, 62-8; 0 No. 803, 62-3, See, Administr tion and enforcement. a Enforcement au4ority. Subject to applica ble provisions of law land consistent with the delegation of power fund in the Charter and applicable ordinances, 4he building official or the building official's duly liuthorized representative is hereby authorized aid directed to enforce this chapter. b Eight of entry. Uj rnn presentation of proper credentials, the buildb tg official or the building official's duly authoriz d representative may at reasonable times enter any building, structure or premises in the city to Derform any duty imposed upon such person by ti Fis chapter. c Interpretation. $bject to applicable provi sions of law and consistent with the delegation of power found in the Chrter and applicable ordi nances, the building fficial and the planning commission, to the extent a matter is brought before the planning coibmission pursuant to this chapter, is hereby a horized to interpret the provisions of this chap er. d Establishment a inits required by this c by resolution of counc a Permit generall signs. permit fees, Fees for per iapter shall hi established alteration or relocation of 1 Permit require issuance. No person shall erect, construc, alter, relocate or refur bish, or cause or permit to be erected, constructed, al ed, relocated or refur bished, any sign in the city without first obtaining a per.f; from the division of safety inspection A separate permit shall be required for e ch sign. Electrical signs CDS2 :6

55 32-20 GROSSE Sec Flags and flagpoles. Flagpoles shall not be erected between the sidewalk and curbline of Mack Avenue nor within 20 feet of any property line if freestanthng. Flags of any nature or design in excess of 120 squar feet in size shall not be flown within the city Flags of other than the United States of America, the state, county and city or Tree City USA shal not be flown within the city other than in residen tial zoning districts, unless a permit shall firs have been obtained from the division of safety inspection. Permits may be obtained to fly flags of any nature for a period not to exceed 30 days. Not more than one such permit shall be issued to any business establishment within a 12-month pe riod. Code 1997, 62-31; Ord, No. 803, 62-31, Sec Awnings and canopies, a Awnings and canopies shall be made with cloth, canvas or vinyl, and may not be covered with metal or hard plastic materials. b Awnings and canopies shall be of city ap proved colors. Such colors shall be approved by resolution of the planning commission and sam ples shall be maintained by the building official and made available to all applicants seeking a permit to install an awning or canopy free of charge. c Striped awnings or canopies shall not be permitted or installed, d No advertising message or logo shall be permitted on the face of any awning or canopy. e No awning or canopy shall be backlighted with artificial lighting. I Advertising material may be contained on the valance of an awning or canopy. Such message shall not exceed the message unit limitations for such property. Letters or numbers on the valance shall be limited in height to eight inches. g All applications for a permit to install a new awning or canopy or to install exact replace ment awnings or canopies shall be authorized by the building official, provided that such proposed installation meets the provisions of this chapter. Code 1997, 62-32; Ord. No. 803, 62-32, Sec Appeal of denial of permit. Any party who has been refused a sign permit after review by the building official or planning commission for a proposed installation or has been notified by the city to remove an existing sign may file a claim of appeal with the city clerk. Such claim of appeal shall be accompanied by an appeal fee as currently established or as hereafter adopted by resolution of the city council from time to time or a fee structure designated by the acinjinistration and approved by the city council by resolution, payable to the general Ihnd of the city. The city council may grant such appeal and allow an exception to the provisions of this cha - teruoiran1ing a suc an exception would besaneiflnotathnst t es ira an inten o t sc apter. If the build ing official denies a sign permi, or ala variance is requested, the appeal or variance request will first be reviewed by the planning commission, which will provide a recommendation to the city council. Code 1997, * 62-33; Ord. No. 803, 62-33, Sec Electronic changeable copy signs. a Definition. An `electronic changeable copy sign" is defined as a sign upon which the copy changes automatically on a lamp bank and which sign meets the definition of a ground sign as contained in this chapte Scoreboards used to keep track of scores during athletic events are exempt frow this definition. b Standards, The following rules and regula tions shall be applicable to electronic changeable copy signs notwithstanding any other rules or regulations contained in this chapter: 1 Such sign shall not produce blinking or animated messages. 2 The changeable copy or message deliv ered by the sign shall not be changed more often than once in any eight-hour time period, 3 Such sign shall be permitted to be in stalled only within a community facilities zoning district of the city, once application C,.c c/'tj 0+ 0D32:18

56 CITY OF GROSSE POINTE WOODS BUILDING DEPARTMENT MEMORANDUM TO: FROM: Planning Commission Gene Tutag, Building Official `-7 DATE: November 16, 2011 SUBJECT: Sign Variance for Telly's Place, Mack Avenue Two wall signs were installed at IcIly's Place, Mack Avenue, without the required permits. The owner was notified; an application was submitted and subsequently denied by the Building Department as the new signs are in violation of Chapter 32 as follows: Section Combination of signs a A building shall be limited to a maximum of two signs from the following classifications: 1 Wall sign. 2 Ground and pole sign. 3 Pylon sign. One wall sign is currently on the front and one on the Hawthorne side of the building. The installation of these two additional wall signs on the Mack Ave elevation of the building brings the total number of wall signs to 4, as stated above two wall signs are permitted. Section Wall signs c Wall signs upon building fronts containing up to 40 feet of building frontage shall not exceed three feet in height or a maximum of 30 square feet in size. The proposed wall signs are 5' 6" in height. The owner of Telly' s Place, Evans Telegadas, is appealing the denial of the permit. As stated in Section 32-32, the Planning Commission in accordance with Section 35-35, will be reviewing the attached application for appeal and provide a recommendation to the City Council. The City Council may grant an exception if there is a finding that the exception would be in the best interest of the city and that the exception would not be against the spirit and intent of the sign ordinance. 1

57 Section Appeal of denial of permit Any party who has been refused a sign permit after review by the building official or planning commission for a proposed installation or has been notified by the city to remove an existing sign may file a claim of appeal with the city clerk. Such claim of appeal shall be accompanied by an appeal fee as currently established or as hereafter adopted by resolution of the city council from time to time or a fee structure designated by the administration and approved by the city council by resolution, payable to the general fund of the city. The city council may grant such appeal and allow an exception to the provisions of this chapter upon a finding that such an exception would be i]1 the best interests of the city and not against the spirit and intent of this chapter. If the building official denies a sign permit, or if a variance is requested, the appeal or variance request will first be reviewed by the planning commission, which will provide a recommendation to the city council. The spirit and intent of the sign ordinance is follows: listed in the objectives found in section 32-1 as Section Purpose and objectives The purpose of this chapter is to create the legal framework for a comprehensive and balanced system of signage in the city to facilitate communication between people and their environment and to avoid the visual clutter that is potentially harmful to community appearance, traffic and pedestrian safety, property values and business opportunities. To achieve this purpose, this chapter has the following objectives: I Protect the aesthetic quality of the city. 2 Promote the appearance of an early American colonial motif within the commercial business district of the city. 3 Protect the general public from damage and injury caused by the distractions, hazards and obstructions caused by excessive signage. 4 Preserve the value of property by ensuring the compatibility of signage with surrounding land uses. 5 Keep signs within a reasonable scale with respect to the buildings to which they relate. 6 Prevent off-premises signs from conflicting with business, residential and public land uses. 7 Prevent the placement of signs in a manner, which will conceal or obscure other signs or adjacent businesses. 8 Keep the number of signs and sign messages at the level reasonably necessary to identify a business and its products. 9 Prevent hazards due to collapse, fire, collision, decay or abandonment of signage. 10 Provide signage that will harmonize with the building upon which it is placed and the adjoining properties. The signs that the applicant has installed without permit would be considered by some to be tastefully done and blend into the building, the grant of a variance is not recommended: 1 The signs exceed the level of the number of allowed signs by 100%. 2 The height of the signs exceeds the allowable height by 83% 3 The wall the signs are installed on is not of great length nor height that they exceed a reasonable scale with respect to their buildings to which they relate. 4 The signs were installed without city approval or permit. 5 The signs can be relocated to the interior of the building. 2

58 RECEIVED GROSSE POINTE WOODS JUL SIGN PERMIT APPLICATION CITY OF GRObL PTE. WOODS Per Chapter 32 of the City's Sign Ordinance, provide two copies of actual color rendwml photo of building w/sign imposed to the Building Department. Show lettering font/s, cross cuts, sign and lettering dimensions, amperage being used., total square footage of sign, location of sign relative to the building it is being displayed on, trademark/logo information, and distance the sign will be from the building are required with this application. *NOTE: Property Owner's approval signature is required. GPW Business Information: CONTACT PERSON: t4ts BUSINESS NAME: 7/y $ BUSINESS ADDRESS: P22297 Az4cK /tz S PI1ONE:V54½9C43T3? FAX:?/3A/,`r/ *PROPERTY OWNER'S APPROVAL: c TT±?S,1z 4C PEoperty Owner NAME please print Sign Company Information: Property 0wnerJGNATURE NAME/CONTACT: /t7' cje7ip/71/cs PHONE: 23*O CONTACT NAME: MA/21/ FAX: 4T? ADDRESS: /9 / 75i& LICENSE #: Sign Dqjjtion: TYPE: 4il /V/ Cdt BUILDING WIDTH: 2 / SIGN DIMENSIONS: 57 MATERIAL IN FACE OF SIGN: 4'9c/e /9/c? Y/ /r COLOR COMBINATIONS: CA///g/ /%`& /./ on SINGLE FACE: WI DOUBLE FACE: I] FONT STYLE: ILLUMINATION: INTERIOR f ] EXTERIOR [J FONT COLORIS: Ar, NUMBER OF MESSAGE UNITS: / HEIGHT OF FONT: Applicant's Name & Signature:,. 17r_ Z.- Received by: APPROVED BY: 3Hfl Building Official Date: Date: Variance Application Fee - $150 - P/ease see Seqilmi #32-2 Appeals j_- is 41pc4 cu/u t447 oe: 4ioS vayof I

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64 PLANNING COMMISSION 12/13/11 - EXCERPT The first item on the agenda was a Sign Appeal: Blue Book/Towar Productions, Mack Ave. Building Official Tutag provided an overview of the apphcation, noting that the number signs requested and height of the logo sign do not comply with the ordinance, administration does not recommend approval. Discussion ensued regarding alternate options that would be in compliance with the ordinance. Jeri Unger, representative of The Blue Book, and Dave Embree, of Embree Sign Co, were present to answer questions. Motion by Flamborsky, seconded by Fuller, regarding Sign Appeal: Blue Book/Towar Productions, Mack Aye, that the Planning Commission, upon review of the proposed signs, recommends that City Council approve the four 4 inch variance for the logo sign, allowing this exception would be in the best interest of the city and not against the spirit and intent of Chapter 32, conversely, the Planning Commission recommends that City Council deny the variance request to have four 4 signs on the building, this exception of the provision of Chapter 32 of the City Code would not be in the best interest of the city and would be against the spirit and intent of Chapter 32. The applicants agreed to reduce the size of the logo sign by four 4 inches, thereby coming into compliance with the ordinance. Motion by Hamborsky, seconded by Fuller, to amend the previous motion to state, regarding Sign Appeal: Blue Book/Towar Productions, Mack Aye, the Planning Commission, upon review of the proposed signs, recommends that City Council deny the variance request to have four 4 signs on the building, this exception of the provision of Chapter 32 of the City Code would not be in the best interest of the city and would be against the spirit and intent of Chapter 32. MOTION CARRIED by the following vote: YES: Dickinson, Fuller, Gilezan, Hamborsky, Vaughn, Vitale NO: None ABSENT: Evola, Richardson Motion by Gilezan, seconded by Fuller, that the Planning Commission immediately certify the previous motion. MOTION CARRIED by the following vote: YES: Dickinson, Fuller, Gilezan, Hamborsky, Vaughn, Vitale NO: None ABSENT: Evola, Richardson 2

65 CHARLES T. BERSCHBACK ATTORNEY AT LAW 4O53 EAST JEFFERSON AVENUE ST. CLAIR SNORES, MICHIGAN FAX $56 777'O4O OON R. SERSCHSAOK December 15, 2011 DEC or COUNSO. Honorable Mayor and Council City of Grosse Pointe Woods OF Mack Plaza SSE ft VVQQD5 Grosse Pointe Woods, MI RE. Three Sign Appeals/ Agendaltems Dear Honorable Mayor and Council: You will be reviewing three sign Appeals based on recommendations from the Plaiming Commission. The applicable ordinance section is 32-32, which allows an appeal afier review and recommendation from the Planning Commission, The Council may grant an "exception" to the Ordinance based on a finding that it "would be in the best interests of the City" and "not against the spirit and intent of this chapter", Keep in mind that we are dealing with Sign Ordinance Chapter 32, not a Zoning Chapter variance appeal. The issues of "hardship" and "practical difficulty" are not the technical applicable standards. The applicable standards to be used by the Council are "the best interest of the City" and whether approval would "not be against the spirit and intent of the chapter". The spirit and intent of the chapter can be gleaned from Section 32-1, which outlines the purpose and objectives of the Sign Chapter. I. The recommendation for the Farm Bureau sign was a unanimous approval from the Planning Commission. 2. With respect to Telly's, the decision was not unanimous and was also conditioned on the following: a. The wall color on the front of the building remains the same. b. The signs remain un-illuminated, c, The graphics and messaging oxt the signs remain the same. 3. The recommendation regarding The Little Blue Book was to not recommend the exception. Under these circumstances, I think it is important to advise the Council as to some of the reasons why the Planning Commission recommended allowing IcIly's to keep the signs while recommending that the two box signs above the bay windows at the Little Blue Book building be removed.

66 Honorable Mayor and Council December 15, 2011 Page 2 The minutes do not reflect the rationale for the decision but my notes reflect that the Planning Commission recognized that Telly's graphics on the front panels hid unsightly brick work where prior doors had been bricked up. The colors blended in with the existing facade and the signs were not illuminated, With respect to the Little Blue Book, the applicant modified a portion of the original application so that the Tower Production sign and the Little Blue Book logo met the requirements of the ordinance. Accordingly, the Planning Commission's final recommendation dealt with the two signs above the bay windows, The prior owner had installed box signs above the bay window, which the Planning Commission felt distracted from the facade, It was pointed out that the requested signs could be decreased in size and hung on the inside of the window as a window sign, thereby still providing the desired messaging to the public. I have attached the applicable sections from the Sign ordinance for your review questions, please call, If you have any Very truly yours, - CHIP BERSCHBACK CTB:nmg Enclosures cc: Al Fincham Don Berschback Gene Tutag

67 SIGNS 32-a 32-1, Purpose and otives. Thmposrurtmicapter is to create the legal framework for a comprehensive and bal anced system of signage in the city to facilitate communication between people and their environ ment and to avoid the visual clutter that is potentially harmful to community appearance, traffic and pedestrian safety, property values and business opportunities. To achieve this purpose, this chapter has the following objectives 1 Protect the aesthetic quality of the city. 2 Promote the appearance of an early Amer ican colonial motif within the commercial business district of the city. 3 Protect the general public from damage and irjury caused by the distractions, hazards and obstructions caused by exces sive signage. 4 Preserve the value of property ensur ing the compatibility of signage with sur rounding land uses. 5 Keep signs within a reasonable scale with respect to the buildings to which they relate. 6 Prevent off-premises signs from conflict ing with business, residential and public land uses. 7 Prevent the placement of signs in a man ner, which will conceal or obscure other signs or adjacent businesses. 8 Keep the number of signs and sign mes sages at the level reasonably necessary to identify a business and its products. 9 Prevent hazards due to collapse, fire, col lision, decay or abandonment of signage. 10 Provide signage that will harmonize with the building upon which it is placed and the adjoining properties. Code 1997, 62-1; Ord. No. 803, 62-1, ec Scope of chapter. a It shall be unlawful for any person to erect, construct or alter any sign in the city without complying with the provisions of this chapter. b Any sign already established on the effec the date of the ordinance from which this chapter is derived, and which is rendered nonconforming by the provisions in this chapter, and any sign which is rendered nonconforming as a result of subsequent amendments to this chapter, shall be subject to the regulations concerning nonconform ing siructures and uses set forth in this chapter. Code 1997, 62-2; Ord. No. 803, 62-2, See, Definitions. The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Abandoned sign means any sign which, by reason of neglect, damage or deterioration, re quires repair and the owner thereof fails, neglects or refuses to initiate refurbishment or repair to the sign within ten days after having received written notice so to do from the city or fails to complete such repair or refurbishment within 60 days from the receipt of such notice from the city. Animated sign means a sign depicting the actual or apparent movement of any portion of a sign, and shall include replicas or statues of persons, animals and cartoon style characters, whether such statues contain or appear to contain moving parts or not, Application means the paperwork necessary for the processing of the applicant's request in cluding all requested information, photographs, drawings or renderings as detailed on the appli cation form requested by the city and as amended by the city from time to time. Area means the entire area within a rectangle, circle, triangle or parallelogram enclosing the extreme limits of writing or pictorial representa tion, emblem or any figure of similar character together with any frame or other material or other color forming an integral part of the display or used to differentiate it from the background against which it is placed, excluding the neces sary supports or uprights on which such sign is CD 3 2 :3

68 a SIGNS 52.3 br identification material is used on or is a part f the sign advertising price, such shall be considè2çed the gasoline price sign. Grou sign means a sign supported by one or more poleè coltunns, uprights or braces or a solid base in or dpon the round, which are not part of a building. Mansard fade means that portion of a build ing as describet in diagram 62-3A the triangle portion. Marquee sign mans a sign that is attached to a marquee. Message units meais a word, an abbreviation, a number containing Aj to ten digits, a symbol, a geometric shape or a ersons or firms initials containing up to 11 1etçers. Punctuation marks are not counted in coputing the number of message units. - Michigan Building Cod'k means the Michigan Building Code as published y the state as adopted and amended from time to me. Moving message hoard mens an electrical sign designed to exhibit a patter of letters or num bers delivered in such fashionso as to appear to be moving lines or words of lyje. Multitenant building meansa building with multiple tenants or businesses, which share a common entrance. Neon and neon type mean any rangement of exposed and visible illuminated neoi or neon type tubes, fiber optics, light emitting diodps or similar tecimology. Noncombustible material means anr material which will not ignite at or below a temp'prature of 1,200 degrees Fahrenheit during an e4osure of five minutes and which will not continuk to burn or glow at such temperature. Nonconforming sign means any sign sting on and after the effective date of the ordance from which this chapter is derived, whichsign does not comply with one or more of the meuts for signs as contained in this chapter. Open-face sign means a sign having a prçgected area exposed to wind loads consisting of ie,$s than 70 percent of the gross area of the sign as deter mined by the overall dimensions. / Parapet and parapet wall mean the p'art of any wall entirely above the roof, / Parapet panel sign means a clod-face sign mounted upon the parapet wall of building. Parapet skeleton sign means aq/open-face sign composed of individual letters, wl1ch are mounted upon the parapet wall of a buil9lng. Plastic materials means thqe materials made wholly or principally from stdardized plastics. Pole sign means any sijn placed on a pole whether round, square o/ rectangular; which pole is placed into the grcnd. Political sign means 4 sign announcing the candidacy of a person rnning for public office or issues to be voted upa/ at an election. Portable sign meaø's any sign or display board, searchlights, lightig panel or similar device mounted upon a trler or upon its own frame and wheels and not bqing a ground sign as defined in this chapter. / Projecting en4.oaching sign means a projecting sign that projqcts beyond a private property line into and over/public propert'. Projectinsign means a sign, other than a wall sign, suspe$ded from or supported by a building or structurfr, or masonry or wooden posts or steel columns, Ønd projecting therefrom, Pylon /ign means any sign placed on a stake or mast-lil5h pole, Roof/sign means a sign erected over or on the roof oq any building and wholly or partially de. pendyht upon the roof of the building for support, or alached to the roof in any way. otating sign means any sign or advertising d9rice that rotates or gives the appearance or optical effect of rotating. fl mea ns any device or representation visual communication that is used for the purpose of bringing the subject thereof of tothe :thmion Cfl32:6 SC 9

69 32-3 GR0SSE POINTE WOODS CODE others that is located on or attached to any premises, real property or structure on real prop erty, or upon any vehicle. Sign structure mea s a supporting structure erected, used or inten ed for the purpose of iden tification or attracting attention, with or without a sign thereon, situat d upon or attached to the premises, upon which y sign may be fastened, affixed, displayed or plied; provided, however, this definition shall n t include a building, fence, wall or earthen berm. Temporary sign m s a sign, banner or other advertising device c structed of cloth, canvas, fabric or other light emporary material, with or without a structural rame, intended for a limited period of display md ding decorative displays for holidays or public d onstrations. Time and temper tare sign means any sign with numbers expre sing the time and tempera ture and dsigned to reflect changes in such information. 7'ailer sign men s a sign with a display sur face supported on a mobile chassis, other than a motor vehicle. Valance means loose nonstructural edging located around th bottom of an awning not exceeding 12 inch a in height. This provision shall only apply to alances to which sign copy is applied. Wall sign mean a sign which is attached to, affixed to, placed pon or painted upon any exte rior wall or surf ce of any building, building structure or part t ereof, provided that no part of any such sign ex ends more than eight inches from the face oft e exterior wall. Window area m axis that portion of a transpar ent material gias or other see-through material on each elevatio of a building. Window area includes doors of lass or see-through doors, Window sig means any sign or message, including lighted igns, plastic, paper, cardboard or cloth signs or s gns of similar material placed or installed on afi window surface. Advertising messages visible ough a window display the objective of which s to communicate with pedes trian or vehicula traffic will be considered a window sign for pu$oses of this chapter The term "window signag" includes, hut is not lim ited to, hours of ope4ition, directory signs, com munity signs and temorary signs, Yard sale sign, basenent sale sign, garage sale sign and rummage sal sign mean posters, signs and notices advertisin a sale of personal prop erty by private individ als conducted at residen tial premises. Code 1997, 62-2; 0 d No. 803, 62-3, Sec Administrhtion and enforcement. a Enforcement aut ble provisions of law delegation of power fc applicable ordinances, building official's duly is hereby authorized a! chapter. ority. Sulject to applica and consistent with the und in the Charter and he building official or the %uthorized representative.d directed to enforce this b Right of entry. U on presentation of proper credentials, the builds g official or the building officiaps duly authorlz d representative may at reasonable times enter any building, structure or premises in the city to i,ertorm any duty imposed upon such person by tl is chapter. c Interpretation. Si Lbject to applicable provi sions of law and consist ent with the delegation of power found in the Ch' nter and applicable ordi nances, the building ificial and the planning commission, to the ex ;ent a matter is brought before the planning cmomission pursuant to this chapter, is hereby ai thorized to interpret the provisions of this chapj er. d Establishment a "permit fees. Fees for per mits required by this c] iapter shall b established by resolution of councj e Permit generally' alteration or relocation of signs. 1 Permit require4; issuance. No person shall erect, construct, alter, relocate or reftir bish, or cause br permit to be erected, constructed, aldpred, relocated or refur bished, any sign in the city without first obtaining a perixit from the division of safety inspection A separate permit shall be required for etch sign. Electrical signs 01132:6

70 32-30 GROSSE POINTE WOOD92WO Sec , Flags and flaoles, Sec Appeal of denlif permitil Flaguoles shall not be erected between the sidewalk and curbline of Mack Avenue nor within 20 feet of any property line if freestanding. Flags of any nature or design in excess of 120 squar feet in size shall not be flown within the city Flags of other than the United States of America, the state, county and city or Tree City USA shal not be flown within the city other than in residen- tial zoning districts, unless a permit shall firs have been obtained from the division of safety inspection. Permits maybe obtained to fi.y flags of any nature for a period not to exceed 30 days. Not more than one such permit shall be issued to any business establishment within a 12-month pe- Any party who has been refused a sign permit after review by the building official or planning commission for a proposed installation or has been notified by the city to remove an existing may file a claim of appeal with the city clerk. Such claim of appeal shall be accompanied by an appeal fee as currently established or as hereafter adopted by resolution of the city council from time to time or a fee structure designated by the administration and approved by the city council by resolution, payable to the general fund of the city, The city council may allow an exception towsiobofthis4q. wrjoirwiliirniig a su an exception would Code 1997, 62-81; Ord. No. 803, 62-31, esnin an in en 2005 ing ociai denies a sign pert, orif a vahance is Sec Awnings and canopies. requested, the appeal or variance request will first be reviewed by the planning commission, a Awnings and canopies shall be made with which will provide a recommendation to the city cloth, canvas or vinyl, and may not be covered council. with metal or hard plastic materials. Code 1997, b Awnings and canopies shall be of city ap proved colors, Such colors shall be approved by resolution of the planning commission and sam ples shall be maintained by the building official Sec Electronic changeable copy signs. and made available to all applicants seeking a permit to install an awning or canopy free of charge. c Striped awnings or canopies shall not be permitted or installed. d No advertising message or logo shall be permitted on the face of any awning or canopy. e No awning or canopy shall be backlighted with artificial lighting. 1 Advertising material may be contained on the valance of an awning or canopy. Such message shall not exceed the message unit limitations for such property. Letters or numbers on the valance shall be limited in height to eight inches. g All applications for a permit to install a new awning or canopy or to install exact replace ment awnings or canopies shall be authorized by the building official, provided that such proposed installation meets the provisions of this chapter. Code 1997, 62-32; Ord, No. 803, 62-32, a Definition. An `electronic changeable copy sign" is defined as a sign upon which the copy changes automatically on a lamp bank and which sign meets the definition of a ground sign as contained in this chapter. Scoreboards used to keep track of scores during athletic events are exempt frow this definition, b Standards, The following rules and regula tions shall be applicable to electronic changeable copy signs notwithstanding any other rules or regulations contained in this chapter: 1 Such sign shall not produce blinking or animated messages. 2 The changeable copy or message deliv ered by the sign shall not be changed more often than once in any eight-hour time period. 3 Such sign shall be permitted to be in stalled only within a community facilities zoning district of the city, once application Qc 1 5 r1 -Pt4 CD32:18

71 CITY OF GROSSE POINTE WOODS BUILDING DEPARTMENT MEMORANDUM TO: FROM: Planning Commission Gene Tutag, Building Official DATE: December 6,2011 SUBJECT: Sign Variance for Blue Book, Mack Avenue An application to install four wall signs at the Blue Book, Mack Avenue was denied by the Building Department as the new signs are in violation of Chapter 32 as follows: Section Combination of signs a A building shall be limited to a maximum of two signs from the following classifications: 1 Wallsign. 2 Ground and pole sign. 3 Pylon sign. Two existing box cabinets are currently on the front of the building and will be refaced in accordance with the code, and with the required pennit. The installation of two additional wall signs on the Mack Ave elevation of the building brings the total number of wall signs to four, as stated above two wall signs are permitted. Section Wall signs c Wall signs upon building fronts containing up to 40 feet of building frontage shall not exceed three feet in height or a maximum of 30 square feet in size. The proposed "the little blue book" wall sign is 3' 4" in height. The proposed signs are otherwise compliant with Chapter 32. The Blue Book, is appealing the denial of the permit. As stated in Section 32-32, the Planning Commission in accordance with Section 32-32, will be reviewing the attached application for appeal and provide a recommendation to the City Council. The City Council may grant an exception if there is a finding that the exception would be in the best interest of the city and that the exception would not be against the spirit and intent of the sign ordinance. 1

72 Section, Appeal of denial of permit Any party who has been refused a sign permit after review by the building official or planning commission for a proposed installation or has been notified by the city to remove an existing sign may file a claim of appeal with the city clerk. Such claim of appeal shall be accompanied by an appeal fee as currently established or as hereafter adopted by resolution of the city council from time to time or a fee structure designated by the administration and approved by the city council by resolution, payable to the general fund of the city. The city council may grant such appeal and allow an exception to the provisions of this chapter upon a finding that such an exception would be in the best interests of the city and not against the spirit and intent of this chapter. If the building official denies a sign permit, or if a variance is requested, the appeal or variance request will first be reviewed by the planning commission, which will provide a recommendation to the city council, The spirit and intent of the sign ordinance is listed in the objectives found in section 32-1 as follows: Section Purpose and objectives The purpose of this chapter is to create the legal framework for a comprehensive and balanced system of signage in the city to facilitate communication between people and their environment and to avoid the visual clutter that is potentially harmful to community appearance, traffic and pedestrian safety, property values and business opportunities. To achieve this purpose, this chapter has the following objectives: 1 Protect the aesthetic quality of the city. 2 Promote the appearance of an early American colonial motif within the commercial business district of the city. 3 Protect the general public from damage and injury caused by the distractions, hazards and obstructions caused by excessive signage. 4 Preserve the value of property by ensuring the compatibility of signage with surrounding land uses. 5 Keep signs within a reasonable scale with respect to the buildings to which they relate. 6 Prevent off-premises signs from conflicting with business, residential and public land uses. 7 Prevent the placement of signs in a manner, which will conceal or obscure other signs or adjacent businesses. 8 Keep the number of signs and sign messages at the level reasonably necessary to identify a business and its products. 9 Prevent hazards due to collapse, fire, collision, decay or abandonment of signage. 10 Provide signage that will harmonize with the building upon which it is placed and the adjoining properties. The applicant states that the signs are tastefully done and will enhance the business identification. They are asking that the Planning Commission to allow them the same courtesy as Telly's to install four signs. The signs that the applicant is proposing would be considered by some to be tastefully done, artistic, look good and blend into the building. The grant of a variance is not recommended: 1 The signs exceed the level of the number of allowed signs by 100%. 2 The height of the signs exceeds the allowable height by 4". 3 The wall the signs are to he installed on is not of great length nor height that they exceed a reasonable scale with respect to the building. 2

73 ESTABUSHED f2±4e2y1 COMPLETE SIGN SERVCE HARPER AVE. ST. CLAIR SHORES, Ml PHONE / / embreesignco@comcast.net www. e rnb rees go. corn c ir7 Stoc, of c onr'4 `fl',rto1iez. 7A1t?tJ jtsr/'u' 3/ailS WILL 2 ejzin./ P,nvezj,nvo 4ge t/eey $ met jfla3 fr" D Kt7 #wj Ai uc4z/ *2/tn, - -17pn LV.1I n /3. 5%excd,,W `va-u -,rftp9'aopfl'e -. - f /,nq-e 4th MaD Ste tato Vn I /,96Ô 4 ilt zwt,, ni

74 CITY OF GROSSE POINTE WOODS Mack Plaza Drive Grosse Pointe Woods, Michigan SIGN PERMIT APPLICATION shsi DEC o5 zon SIGN APPLICATIONS ARE REVIEWED BY THE PLANNING COMMISSION AT THE REGSILkES9B MEETING ON THE FOURTH TUESDAY OF EACH MONTH. APPLICATIONS MUST BE RECEIVED BY THE BUILDING INSPECTOR BY 12 NOON, 21 DAYS BEFORE THE MEETING. ACTUAL COLOR RENDITIONS AND A LETTER OF REQUEST MUST BE SUBMITTED. RENDITIONS MUST INCLUDE CROSS CUTS, HEIGHT AND WIDTH DIMENSIONS, AMPAGE BEING USED, DIMENSIONS OF LETTERING, SQUARE FOOTAGE OF SIGN, LOCATION OF SIGN RELATIVE TO THE BUILDING IT IS BEING PLACED ON, AND THE DISTANCE THE SIGN WILL BE FROM THE BUILDING. 14 COPIES OF THE COLOR RENDITIONS AND A LETTER OF REQUEST ARE REQUIRED AT THE TIME OF SUBMITTAL. APPLICANT INFORMATION NAME: BUSINESS NAME: 13e 13ccr Lu FtOc4 Li'rn BUSINESS ADDRESS: /Y1IAC TELEPHONE #: FAX #: SIGN ERECTOR BUSINESS NAME: Thge E-MAJL TELEPHONE #: i*3 3oJ3T CONTACT NAME: ADDRESS: 2 23I %_ FAX #: 3 S'P LICENSE U: SIGN DESCRIPTION TYPE: PmLt- 62 BUILDING WIDTH: MATERIAL IN FACE OF SIGN: 1- t'm- iv PLkQc/e5 SIZE OF SIGN: Ote..42JL.L1ptC Wall Sign depth not to exceed B" L7?7cyt, Jj3Lvt LETTERING STYLE: - ILLUMINATION: Interior Exterior LETTERING COLOR: /i'17 NUMBER OF MESSAGE UNITS: LETTERING HEIGHT: p-13@*c iaceeb `9 Applicants Siature /,-/j Received Building Dept. Representative

75 LITTLE BLUE BOOK.plt 12/2/2011 1:45:39PM Scale: 1:2285 Height:_ Length: in t1 a Cr 2: MARKETING + DESIGN t PRINTING I GROSSE POINTE + SINCE $r -- 4 `I r

76 Composer2 1215/ :01:61 AM Scale: 1:6521 Height: 440,460 Length: 489,074 In /63i 7zY3 C 17AJ Oi' c,i 9/nw ouj/ HARPER AVE SCS MI

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80 CITY OF GROSSE POINTE WOODS RECEIVED MACK AVENUE DEC GROSSE POINTE WOODS, MI OTY OF GROSSE PTE. WOODS APPLICATION FOR PERMIT/LICENSE - VENDOR/SOLICITOR/PEaITh AL Chapter 10 Businesses. Section Permit Fees: Annual $75; N onth $20; Day $10 DEC 0 1 `L0 CF UP/N2I Applicant: Home address: 23.LiL 3[ C/ff Business Name: J?_ELLLLPLL Business Address: Description of Business: 7'', r 24C-ti Birth Date: CITY ç ruisf PIE `NODS /NDHiJ/ JJ2LLE - Telephone: ? 76/g /7</ PS VQr Driver's License Nc _Telephone: Assistants: iyo 1/c Name Address Date of Birth If vehicle used, describe: Other cities served: r Name Address Date of Birth Address ZooZ Year lit/i/i 1ake S8VNYH Type V19/Y Years previously licensed in Grosse Pointe Woods: None 20fl Date of Birth IL 2O VENDOR: Valid for use from 9 am. to dusk or 7 p.m., local time, whichever occurs first, Sec e. REFUSE VENDOR: Shall not collect, remove or cart away any materials betvieen the hours of 10 p.m. and 6 am. the following morning, Sec a. SOLICITOR: Shalt not walk on residential or commercial lawns; must use sidewalk. NO PERSON: Shall deliver or deposit residential handbills at any residential home or apartment where a sign or notice has been posted in a conspicuous location, which sign or notice states "no handbills" or "no vendors or solicitors." Sec Signed:ZJ7i State of Michigan County of Wayne Name ss. Subscribed & sworrtjo before me this / ay of AY2e. 20/'" Signatyf Notary Public My Commission expires Ljate: U Witsa-heto N Note iy Public oi* bbc At,trv Courtly Expres Actirto Vt 1011 County ci 4 Cu Approve Public Safety City Clerk: Council Action: Plate No.: Date Issued: By inse#2wu1 95' Deny White - City Clerk Yellow - Applicant Pink - Cashier,r-c',,rwnr,o,rrwflnp rcvw.ciprevi sent hoc

81 I OES1 Applicant: zo1 CITY OF GROSSE POINTE WOODS MACK AVENUE GROSSE POINTE WOODS, MI PERMIT/LICENSE VENDOR/SOLICITOR/PEDDLERRA 0 Chapter 10 Businesses. Section Permit Fe nua7 onth. 520; Day 510 DEC each person.7 - / / Al f7/fc4 / / BirthDate: Home address: /73 &O R I Telephone: /-53 Business Name: Business Address: Description of Business: rae t%t Driver's License No!, Telephor1 Assistants: Name Address Date of Birth Name Address Date of Birth Name Address Date of Birth If vehicle used, describe: 2923 Year Make Type License # Other cities served: ñ.prn /ood Years previously licensed in Grosse Pointe Woods: None 20C7 20_oV2oO 20/C VENDOR: Valid for use from 9 am. to dusk or 7 p.m., local time, whichever occurs first, Sec e. REFUSE VENDOR: Shall not collect, remove or cart away any materials between the hours of 10 p.m. and 6 am. the following morning, Sec a. SOLICITOR: Shall not walk on residential or commercial lawns; must use sidewalk. NO PERSON: Shall deliver or deposit residential handbills at any residential home or apartment where a sign or notice has been posted in a conspicuous location, which sign or notice states "no handbills" or "no vendors or solicitors." Sec Signed: f.r3k&e 6991 State of Michigan County of Wayne as. Subscribed & swqj'fto before me this day of/t4t20il Signathe of Notary Public My Commission expires:.0// shite -- City Clerk * iztetn Date: / O C <P `Asyno CO LflPJ AcUflQ'fl H:LICENSESVENDCRVENDOR LICENSEC-revised 2009.doc Yellow - Applicant Public Safety: City Clerk: Council Action: Plate No.: Date Issued: By: ADproye Deny c-c Pink Cashier 11_

82 Date: November 29, To: From: Subject: Memorandum Alfred Fincham, City Administrator Melissa Sharp, Recreation supervisorju,4 Grosse Pointe North Baseball City of Grosse Pointe Parks and Recreation Woods Coy OF 68se 2O Grosse Pointe North High School is requesting the use of the Ghesquiere Park Marstiller Baseball Diamond from Monday, March 12, 2012 through Friday, May 25, from 3:30 p.m. to 6:00 p.m. They will provide updated liability insurance as always. This group has used the field for many years with no problems. to their use of the baseball diamond. I have no objection RECOMMENDED FOR APPROVAL AS SUBMITTED: City Administrator 7/ / t'- Date,C2z- / Council approval required Mack Plaza, Grosse Pointe Woods, Michigan Phone: * Fax: * parks@gpwmi.us

83 IP The Grosse Pornte North Hgh School Athletic Department 707 Vernier Road Grosse Pointe, Michigan Telephone: Fax July 15, 2011 Ms. Melissa Sharp, Director Grosse Pointe Woods Recreation Department Mack Plaza Grosse Pointe Woods, MI Dear Ms. Sharp: The Grosse Pointe North High School Athletic Department requests the use of Ghesquire Park Marstiller Baseball Diamond on the following dates for the school year: Ghesguire Park Marstiller Baseball Diamond Monday, March 12, Friday, May 25, 2012, 3:30-6:00 p.m. Approximately 20 of the games scheduled are league games. A specific schedule for each team will be submitted in advance. You can be assured that the athletes using the facilities will be under adult supervision at all times. A certificate of insurance that includes a one million dollar general liability policy and 10 million dollar umbrella excess liability policy has been sent by our Board Office. If you have any questions, please contact me at Grosse Pointe North, 707 Vernier Rd., Grosse Pointe Woods, Michigan, 48236, or Thank you. Sinrely, Carmen G. Kennedy Assistant Principal - Athletics CC/km

84 TO: FROM: DATE: SUBJECT: MEMO Alfred Fincham, City Administrator Joseph J Ahee, Jr., Director of Public Services November 29, Engineering Budget o-c CIT,01 During the budget process for the 2011/2012 fiscal year, insufficient funds were budgeted to cover AEW assistance with general engineering topics including infrastructure inventory, pavement budget, grants, prospective development feasibility, etc.; or for assistance with specific water and sewer issues including rate reviews and meetings. A breakdown of anticipated services to be provided by AEW is included in the attached memo from Consulting City Engineer Scott Lockwood. The professional engineering services of AEW are an invaluable resource providing on-going assistance with the city's everyday infrastructure needs. Based upon past year's expenses and because insufficient funds were budgeted for AEW's assistance in the 2011/2012 fiscal year, I am requesting $20, be transferred from the General Fund fund balance to cover this expense. Funds should be credited to the DPW Contractual Services account in the amount of $5, and to the Water/Sewer Contractual Services account in the amount of $15, If you have any questions concerning this matter please contact me. Attachment cc. Dee Ann Irby Eng. File 0/F Recomm nded for Ap oval as Submitted: Alfred Finch m, City Administrator Dee Ann Irby, Ci/Treasurer/Comptroller /2-j-'/ Date /2 Date Council Approval Required

85 MEMORANDUM TO: FROM: Joseph Ahee, DPW Director Scott Lockwood, Consulting City Engineer DATE: December 1,2011 SUBJECT: 2011 Engineedng Budgets unfettered As we had recently discussed, there are several occasions where the City requests assistance from AEW with regard to the City's everyday infrastructure needs. In order to establish a budget to cover the costs of the aforementioned we had reviewed amounts invoiced for similar work last year. Based on last year, we would recommend the City budget the following 1 $5000 for general engineering which would consist of assistance with topical day to day operations and establishing infrastructure needs and budgets and 2 $15,000 for water and sewer which would relate to items specifically related to water and sewer, including rate review and meetings. Based on past year's it is anticipated the suggested budget amounts would have a breakdown similar to the following: General Engineering Infrastructure Inventory and Budget Pavement $2,000 Grant Assistance $1,000 Prospective Development Feasibility $1,000 Property owner issues drainage, pavement, etc. $1,000 $5,000 Water and Sewer Infrastructure Inventory and Budget $3,000 Rate Studies including Meetings $5,000 Address System Issues sinkholes, pressure, etc. $5,000 Property owner issues $2,000 $1 5,000

86 CITY OF GROSSE POINTE WOODS MEMORANDUM 1III!I.1 DATE: December 12, 2011 TO: FROM: Mayor and Council Al Fincham, City Administrator Andrew Pazuchowski, Director of Public Safety RECEIvED DEC ! OIlY Ok bhusse Pit WOODS SUBJECT: Alternative routing for overflow 911 calls to the City of Grosse Pointe Farms. As a result of the City of Grosse Pointe Shores merging their Dispatch operations with the City of Grosse Pointe Farms, alternative routing needs to be established for alternate and overflow 911 calls. Our Public Safety Answering Point PSAP calls for service under the previous routing were designed to allow alternate and overflow 911 calls to automatically be directed to Grosse Pointe Shores. Alternative routing for non-emergency calls would historically have gone to the City of Grosse Pointe Shores in the event our dispatch center was out of service. Grosse Pointe Shores has now closed their Public Safety Answering Point PSAP Dispatch Center with our alternate/overflow calls by default being directed to Grosse Pointe Farms. At year end, Grosse Pointe Shores will be removed from the network entirely according to Pam Anderson, the AT&T E9 11 Manager. Following is the existing and proposed rerouting recommendations. Existing Trunks PSAP Alternate/overflow 2 Grosse Pointe City Grosse Pointe Farms 3 Grosse Pointe Farms Grosse Pointe Park 3 Grosse Pointe Park Harper Woods 2 Grosse Pointe Shores Now rerouted to Farms 2 Grosse Pointe Woods Grosse Pointe Shores 3 Harper Woods Grosse Pointe Woods Proposed Trunks PSAP Alternate/overflow 2 Grosse Pointe City Grosse Pointe Farms 3 Grosse Pointe Farms Grosse Pointe Park 3 Grosse Pointe Park Harper Woods 2 Grosse Pointe Woods Grosse Pointe Farms 3 Harper Woods Grosse Pointe Woods Grosse Pointe Farms has agreed to these changes and to accept our calls. Recommendation: Council adopt the alternative/overflow rerouting as proposed

87 CITY OF GROSSE POINTE WOODS PROCLAMATION WHEREAS, CHRISTOPHER JENKINS completed all requirements for the Eagle Scout Award through Troop 34 of the Lake Shore District Boy Scouts of America, and will receive his award at his Court of Honor on December 20, 2011; and WHEREAS, CHRISTOPHER JENKINS' Eagle Scout Leadership Project promoted literacy for the children in the inner city, by collecting books which were then categorized by age level, and then donated to needy schools in Detroit; and WHEREAS, CHRISTOPHER JENKINS has the loving support of his parents, James and Marsha, and his brother, Eric; and WHEREAS, born and raised in the City of Cirosse Pointe Woods, CHRISTOPHER JENKINS attended the Grosse Pointe Schools, Feny Elementary, Parcells and graduated from Dc La Salle Collegiate High School last May; and WHEREAS, CHRISTOPHER JENKINS is now attending University of Michigan in Ann Arbor in the Residential College which is a part of the College of Literature, Science, and the Arts i S I C! fr NOW, THEREFORE, I, ROBERT E. NOVITKE, Mayor of the City of Grosse Pointe Woods, Michigan, in recognition of this worthy achievement, which reflects admirably on the value system of the City of Grosse Pointe Woods, do hereby proclaim Tuesday, December 20, 2011 as CHRISTOPHER JENKINS DAY in the City of Grosse Pointe Woods, Michigan, and extend the best wishes of the City Council and the citizens of the City of Grosse Pointe Woods to CHRISTOPHER JENKINS and his family on this day of recognition. Mayor Robert E. Novitke December 5,2011

88 MEMO TO: Alfred Fincham, City Administrator FROM: Joseph J, Ahee, Jr. Director of Public Works DATE: December 7, 2011 SUBJECT: Wayne County Annual Permit Community Resolution Each year Wayne County issues the City of Grosse Pointe Woods an Annual Maintenance Permit to Construct, Operate, Use and/or Maintain - To Occupy the Right-of-Way of County Roads, an Annual Pavement Restoration Permit, and an Annual Permit for Special Events. As in prior years, the Model Community Resolution and the city's certificate of insurance must accompany the approved permits. Assistant City Attorney Chip Berschback has reviewed the resolution, which remains unchanged, in prior years and has had no objections. I recommend the City Council adopt the Model Community Resolution authorizing execution of annual maintenance permits, authorize the Director of Public Works to sign the permits, and authorize the City Clerk to forward said documents. If you have any questions concerning this matter please contact me. Attachments c.c. Dee Ann Irby 0/F Recommended for Ap royal as Submitted: Alfred Fin tam, City Administrator Date Dee Ann Irby, CitjTreasurer/Comptroller Date Council Approval Required

89 PERMIT OFFICE MICHIGAN AVE WAYNE, Mi 48184, PHONE FAX HOURS BEFORE ANY CONSTRUCTION, CALL Eileen Gardenhire , Ext 2030 FOR INSPECTION WAYNE COUNTY DEPARTMENT OF PUBLIC SERVICES PERMIT TO CONSTRUCT, OPERATE, USE AND/OR MAINTAIN PERMIT No. A ISSUE DATE I EXPIRES 1/1/2Q1212/31/2O12 REVIEW No. WORK ORDER PRO. IFF,T NMAF GROSSE POINTE WOODS - MAINTENANCE LOCATION VARIOUS ROADS PERMIT HOLDER CLEY OF GROSSE POINTE WOODS MACK PLAZA DR GROSSE POINTE WOODS, MI CONTRACTOR CITYiTWP GROSSE POINTE WOODS CONTACT CONTACT JOSEPH AHEE <BLANK> OESCRIPTION OF PERMITTED ACTIVITY 72 I-IOURS BEFORE YOU DIG, CALL MISS DIG l-boo-4b2-7i61, TO OCCUPY THE RIGHT-OF-WAY OF COUNTY ROADS FOR THE BELOW ACTIVITIES: 1. SANITARY SEWER INSPECTION, REPAIR AND ROUTINE MAINTENANCE. 2. WATERMAIN INSPECTION, REPAIR AND ROUTINE MAINTENANCE. 3. DUST PALLATIVE, CALCIUM & SALT APPLICATIONS. 4. SIDEWALK REPAIR AND REPLACEMENT. 5. TO PERFORM STREET SWEEPING OPERATIONS DURING DAYLIGHT HOURS ONLY. ALL ACTUAL INSPECTION COSTS, INCLUDING OVERTIME, SUPERVISION, TESTING OF MATERIALS AND EMERGENCY WORK, IF REQUIRED, SHALL BE BILLED TO THE PERMIT HOLDER. REFER TO ATTACHMENTS REFERENCED BELOW FOR ANNUAL PERMIT REQUIREMENTS AND CONDITIONS. ALL ATTACHMENTS ARE INCORPORATED BY REFERENCE AS PART OF THIS PERMIT. PAVEMENT REPAIRS REQUIRE A SEPARATE PERMIT AND ARE NOT TO SE COMPLETED UNDER THE TERMS OF THIS ANNUAL PERMIT. PERMIT HOLDER AGREES TO SUBMIT MONTHLY REPORTS OF WORK PERFORMED UNDER THIS PERMIT FINANCIAL SUMMARY PERMIT FEE $0.00 PLAN REVIEW FEE $0.00 PARK FEE $0.00 OTHERFEE $0.00 BOND $0.00 INSPECTION DEPOSIT $0.00 OTHER BOND $0.00 TOTAL COSTS TOTAL CHECK AMOUNT CASHIER DATE $aoo $0.00 1/1/20 12 DEPOSITOR LETTER OF CREDIT DEPOSITOR APPROVED PLANS PREPARED BY PLANS APPROVED BY REOUIRED ATTACHMENTS GENERAL CONDITIONS DATE PLANS APPROVED SCOPE OF WORK AND CONDITIONS FOR MUNICIPAL MAINTENANCE PERMITS 1 /1/20 12 INDEMNITY AND INSURANCE ATTACHMENT SAMPLE COMMUNITY RESOLUTION RULES, SPECIFICATIONS AND PROCEDURES FOR PERMIT CONSTRUCTION -AVAILABLE ONLINE AT waynecounty.com/mygovl/dpe/depts/engineenhg/permilofc.a spx PERMIT VALIO ONLY IFACcOMPANIEO RY ARO VP ATTACHrIPNTAT In consideration of the Pemtit Holder and Contractor agreeing to abide and conform with all the terms and condttions herein, a Permit is hereby issued 10 the above named to Construct, Operate, Use end/or Maft,tain within the Road Right of Way, County Easement, end/or County Propedy. The permilfed work descnbed above shall be accomplished in accordance wtih the Approved Plene, Maps, Spectticatione and Stetements filed with the Permit Office whtch are integral 10 and made pad of this Pennit. The General Conditions as well as any Required Atlech,nenta are incorporated as pan of this Perot it. WAYNE COUNTY DEPARTMENT OF PUBLIC SERVICES JOSEPH AHEE PERMIT HOLDER / AUTHORIZED AGENT DATE PREPARED BY <BLANK> CONTRACTOR / AUTHORIZED AGENT DATE VALIDATED BY Semi H. Kheldi DATE Division Permit Enginaer

90 Robert A. Ficano County Executive November 23, 2011 City Of Grosse Pointe Woods Mack Fiaza Dr Grosse Pointe Woods, Ml RE: Annual Maintenance Permit - A-i 2054 Attention: Joseph Ahee Enclosed is your Wayne County Annual Maintenance Permit package. The Annual Permit authorizes a municipality to occupy Wayne County road rights-of-way for the purpose of inspection, repair and routine maintenance of the following facilities which are under its jurisdiction: 1. Sanitary sewer inspection, repair and routine maintenance. 2. Water main inspection, repair, routine maintenance and installation of residential and commercial water service connections two-inch maximum diameter. 3. Application of dust palliatives. 4. Repair and replacement of existing sidewalks. Note: A separate permit wi/i be required for fina/ pavement repairs when pavement is broken whi/e making either emergency or non-emergency repairs. In addition to the Annual Permit, the package also includes the following attachments, which are incorporated by reference into the permit: 1. Scope of Work and Conditions for Municipal Maintenance Permits 2. General Conditions and Limitations of Permits 3. Indemnity and /nsurance Attachment 4. Mode/ Community Reso/ution Please review the insurance attachment carefully, since the insurance requirements have been recently updated. This year, the WCDPS Permit Office has published its manual, Ru/es, Specifications and Procedures for Permit Construction. This manual replaces the Permit Specifications Document which was attached to annual permits in previous years. The manual is also incorporated by reference into this annual permit and is available online at: h ttp://wa ynecounty. com/dps engineering cpoffice.htm y.:*: `** 7/3fl/9...:.9 rv. 39 ;:.* C9

91 As a condition of the annual permit, the County requires that your governing body pass a blanket resolution of approval which a agrees to fulfill all permit obligations and conditions b indemnifies, hold harmless and defends Wayne County and its officials and employees against any and all damage claims, suits or judgments of any kind or nature arising as a result of the permitted activity c designates and authorizes an appropriate official of the requesting municipality to sign the permit on its behalf. Please return the odginal permit, signed and dated by the person authorized and designated by the resolution, along with a certified copy of the resolution and a copy of your certificate of insurance, consistent with the requirements transmitted in this package. Type the name of the designated signer below the signature line and submit these documents to: Wayne County Department of Public Services Permit Office Attn: Mr. Sami H. Khaldi Michigan Avenue Wayne Ml Once received, the Permit Coordinator will validate your permit and return an executed copy to you for your files. The Scope of Work and Conditions for Municipal Maintenance Permits requires that the Permit I-folder submit monthly reports of all work performed under this permit. These reports should be faxed to If you have any questions regarding this Annual Permit, please contact me at 734, , extension Sincerely, a Sami H. Khaldi Division Permit Engineer c: tue Attachments: Annual Permit Scope of Work and Conditions for Municipal Maintenance Permits General conditions and Limitations of Permits Indemnity and Insurance Attachment Mode! Community Resolution `V V V V V

92 Wayne County Department of Public Services Engineering Division - Permit Office Scope of Work and Conditions Attachment For Annual Municipal Maintenance Permits An Annual Maintenance Permit issued to a city, township or village within Wayne County shall be accompanied by a blanket resolution which a agrees to fulfill all permit obligations and conditions, b lndemnifies, hold harmless and defends Wayne County and its officials and employees against any and all damage claims, suits or iudgments of any kind or nature arising as a result of the permitted activity. c designates and authorizes an appropriate official of the requesting municipality to sign the permit on its behalf. The Annual Permit authorizes the municipality to occupy Wayne County road rights-of-way for the purpose of inspection, repair and routine maintenance of the facilities listed below that are under its jurisdiction. Scope of Work - The following work is authorized under the Annual Maintenance Permit: To excavate within the right-of-way of all roads under the jurisdiction of Wayne County for the purpose of making repairs, inspections and routine maintenance of water main facilities; including the installation of 2" maximum diameter residential and commercial service connections. All commercial service connections must be individually approved by Wayne County Department of Public Services' Permit Office for completion of this ANNUAL permit. A separate permit will be required for any operations performed under the following conditions: All service connections larger than 2" All service connections that service more than one customer 3. Wherever work is to be performed in a new subdivision Permit Conditions Permit Holder agrees to submit reports of work performed under this permit on a monthly basis. reports should be faxed to These 2. The removal of pavement and temporary repairs are therefore allowed under this Annual permit. A separate permit will be required for final pavement repairs when pavement is broken while making either emergency or non-emergency repairs. 3. Any work not covered under the annual scope of work and conditions above shall require a separate permit. Refer to the Wayne County Ru/es, Specifications and Procedures Construct/on Permits. 4. All actual inspection costs, including overtime, supervision, testing of materials and emergency work, if required, shall be charged against Work Order No and billed to the Permit Holder. Revised: October

93 Wayne County Department of Public Services Engineering Division - Permit Office Conditions & Limitations of Permits Plan Approval and Specifications: All work ped'orsoecl under the pernsait visa It be done in accoadaracew ich the approved plans,.speciticarioss, maps, sratetnaenrt rod special conditions filed with the County atttl shall comply with Wayne Ca city Spec Ii at nrc as d fined to the urreat tittr _±±Aatlet ttt/lttrtt.sso.t ft at/ti iv itt/it filet/c P t t'f a, ta/a an d it a at ttchnsea I to his lseott,t th It stat fict i/a St t,isltd/ltr,al,, C_oat r atttrwa anal thc t/dftbeat/jc/su_il atari.sys,_j `ts sodtl ed by WCOPS Sp t Prssrnatad other WCDPS pvc ft at ins Any ott atato Sr problem wht h o tarn It fri ootist osceaon, operation, use and/tar nsa tolerance an the facility in the right-atf'way and `in not covereti by rite approved plans nor by the County' a cvso-ettt Standards and Specifications a halt be resolved by the Peonsit Holder as clwectcd nod approved by the Peonit Office. Any sig rh ficatat change tat the ptants toats t be approved by the Persait 003cc and is authoalced only when an apprvaved addendnna is obtained front the Peosdt Office. Peer The Pemdt Holder shalt he eeapstnsibte for nil fees anal costs incurred by tire Count yin connection winh the pertain and ahall dnpoair paynannt for fcca and oativ as detcroaieed by the Coant y at the time the peroait is in cued Bond: `fine Parasit Holder shalt baratish a head in casts or Certified check in an anaount acceptable to rite County as guarantee perfoostance ander the otaditiona of the pertasit. The Count f slay sac au ar any pasfliott tif rite bead which shall Ow nece asat to cover any eapeuse, inctuntiotg inspeciion costs or minoan incurred by the Cttnney theongh ttae granting of the parattic Slnontd the mad he ianafftcient to cover the enpeaoev and damages sacarred by the County. the Peontit Holder ahatl pay such deficiency spilt hilling by the Cosaty. If the besnd cravat ateaceedo the enpettsev and dattasges incurred by the Coart ty, the esceas pooiovw ill be re tnosed to the Depooiror. The excess pertbotaaace hand provided for hecein. when it camsot be retaoted, shalt be depot med into che County Road Fatal and becoiateapao thereof, nvle,va ctatoted by the Depositor within one year af the date of sativfactoty completion of rig convroaotion asthet riced Sty tire peolnit. Insurance: The Peotarn Holder aba II famish proof of liahitiny awl propeoy duwuge inoaraircein ttte fooo toad aomams accepticte to the County with Wayne Ctaanty named as an inoared party, lire Pertain Holder shalt naawtain this mstaruace until tlte pernaic in neteased, revoked or cancetied by the County. Indemnification: The Peooit Holder sttallhdenmify, held bsrttajcaa and defknal Waynac Costtry, the Wayne County Dcpaontent ofpnhlic Services. itt ttfficiatv sad ettaplrtyees against any :titd all emma, auirsamd iadgoaenta to which the Coanry, the Oepaonaenv, its officiata and employees riacy he subject and for alt costs nod actual attorney feeo which may be iecnrned it nacconaeof injsry to pervsns mtr damage to ftopefly, incladiang property of the County, whether dae to negligence of the Peroain Hslder otto the joist negligence of she Permit Holder and the County, salting oat of any and tilt work perfornaed nnder the permit, or in coanection with wark not asthoriced by the peoau't, arreoulting framos faitare to consply with the temo of rite pemdi or calving onto f the coatioaed mis tences f the work product that is the othject of the penrait. Permit on Site: The Peotat Holder shall keep available a copy of the permit and any aooocisted approved pta son site dnring perndtted anti Notifieah'son for Start and Completion of Work: rite pertain shall war beconwo pertative until ii has beetc felt yoxeculeal try the County. The Permit Hailder sitati noei the Connty before starting conotojctiatn and shall nonify the Conety wires work i scotriptered. The Pemait Hold eror itch-representative shalt have copies of the ececumed pornde and approsed plansinttaeir possessionon the jolt.5cc ae all dotes. I. The Pernnt holder shari provide at least three 131 days atlsa aced nsticv, ecalading Saturdays, Sundays and holidays, to tire Perndt Office privir to tine cooueencennrnr of any pemuirted acrisities by submitting a START OP WORK NOTIFICATION forts by naail. fov ore-annait. ta ccoain instances, additional notice annoy be reqtthtd by the Penoit Office, in the event that constraint ion work ceases for a period of these, then the Pertain Holder ahtil notify the Wsyse County Inspector an least 24 hours ptior to rest sting wrtrk. 2. The Peotad Holder shall comply with all requirements of the Miss Dig Smatare. MCL gdflo.701 ci seq., as amended. The Permit Hotiter shall call `ib,ljssillc", at 15Ol 4g2-7i51, at least 72 hisure. encludiang Sataralsys, Sundays and holidays, bitt non more, than twesty-oae 1211 calendar days. before starting wny undergrotsnd work. `fine Permit Holder a.vvannev alt responsibility for datacace tour inte rruption ofunelergronnd utilities. 3. The Perndt Holder shall cull Wayne Consty Depnroawst of gitibtic Services' Traffic Operations Office at , at leant 72 hosra prior, exciading Saturdays, Ssndnyo and instidayv, bitt not nasre than Iwetaty ane 1211 catendar days, be foret tatting any endergronsd work in the sicinity ofany traffic signs I eqtti pswnt owned, operated sr tesinieined tsp Wanyne Coently. Safely: The Pertain Holder agreeamhen alt work under the peoidt strait be perfomed inn safe enuooaer mci to keep the area affected by the peoidt to a' nafe conatition until the work is contpleted asd accepted by the Coumary. `Use Pertadn Flo ider shall fnrnnists, install and mainia is all necessary traffic roniroh and protection whictr ace is accordance witln the current,"taactaaul tin tint.:rats"t't'sffic Crtntr,s't Oes'ieev IMUTCDI. The Permit Ho Irtnro condser att activities and maintain nit facilities as set forth in the peronitinamnaojmnr so an not iii daoaage, impair, inrerlere with, orobstoactapulalic road yr createafo reseeshle risk of barns to the traveling public. The Permit Hold or shalt connply with sit app unable OSHA and M1OSHA cequbetnents. Underground Utilities: The Permit Holder uhall contact alt uniliry owaero regarding their facilities prior to starting work and shalt compt ywilh all applicable provisions of Act 53, Pnhlic Acts of 1974, as anwade ci. Wayne Coatry nasken no waaaaany cit her enpreoned or biaplied as to the condition or sat iiahilityof sabsarface conditions or nny cx lying facility which stay he encountered daring an excavation. The presence or absence of utilitiet in bused on the best baforuasanios available smtd the County it not eeva,otanihle for the accueany of this inforoaaliotc The Pertain Holder asosme a at I responsibility liar she bttcmaption and rtwassge to unsiergrosnd atitinies. The Peorait Holder is respovaible for proper disposal, in accordance with current regulations, of any nnuieria I c'tcatated hum witlnin the riglat-of.way. Such amteria lv inctacle, w iilaoui limitation, soils or gesunsawa icr con tmasinaared by permolenas prod aols or other pollutants avaociaced with sites identified by the MDEQ or eepooed on ctspto palate cc lease fsnssas for undergrosad sisruget asks, Assignability: The peoni tis neither rcatrsferahte nor asot'gnable withont the wcitteuoonnest ofntw Cosnay. Limitation ofpertnnit: The Applicwrt aad tine Pemoit Hotder shell be responsible forobtainiag and a halt vecnrs any perancitu or permission necessary ores,'qsicd by law frora Snare, federal orontaer local governaeata I agencies and jurisdicnosy, cs rpo rations or indivm'dasls. These include, wiihnrnt limitation, rhoue pc ooining to strains, inland lakes and streaaas, wettattdv, woodlands, flood plains, filling, noise regal atiotn and hotao ofopet'oiion. lsosattce cit a Wayne County pertain does not tuttnor'rze acrisiciet otherwise regulated by State, fedrcnl on incal agencina, Accent of Other Vehicles: The Peosnt Holder vita It, at nit tirses possible, maintain a etinainsam of otte aceeptable acaesn to all a butting Occupied poapeflies, dri reways cad at'de streets nntu so ottterwise specified on tine approved plans. `the Peotsit Holder shalt ootjot all owners or occapants sf pnopeoien whose ac'cess toay be tetafrorauily disrupted during the permitted work, The Iscal police, fare or etnnc'rgency service agencies shall delano acceptable access. `the Persait Holder shall provid esignm'ng and other insproveosents oecesnaoy to ensure adequate ancess until the roadway, driveway oc tide street is gemored, The Peonait Holder oftall condnct alt operclisnnss as to naintonize uncoaveni uace to abutting properny owtners. Wayne County rewrves Itay right to reasonably restrict tine progreso of work by the Pcmst Holder based on the mrs of roadway and right'of'way restoration, toclradisig pereaa treat or remporsy pavemeet, Wayne Counri maty require that work is.' suspended sntil sstisfacrory baokftiting of ope a trenches or excavations lass been cortaginted and driveways. side streets and drainage ttoeed. Reanorat'ton'. The Pennnt Mold er agrees to restore One Connty road and mod mighl'of'way, County dro'tn eascmean or County padc prspeoy to a cotcaition eqa as tour better thaaa irs condition before work ander rtw peranit began, if the Perntit Holder fails to sat.iafacnonily re500re the permitted work area, Wuysae County may ta,ie all practical actions aecessary to pmeida reasonably safe and rocve siertr pnbtfc travel, preservation of the roadway and rtrniaage. preve.ncton of son'l erosion and nediarteolatios, aad elisnianmiss of mnnisance ta abutting property owners caused by the pertnaitted nctivt'ty. Secnr'mty ia the form of mat. a certified check or ttrrcty Fond ohail he mquced to nectare dw rout ofreutoriatg the distarbed portins of the righr'of'way roan accepsuble safe condition, The anmont oft he security shall be detetnaived by the Pertsdn Office. I athe event theta suspend nsf work will he pronmcied or nttat the work will nor be completed lay the Permit Hotder, the Pertatit HottIer ahctl restore the right.of..wcy ton condition uitasitan to the condition than ecasied pr:or to isouatrces fthe permit. Acceptance: Acceptance by the County of work perforowd does not relieve the Permit Holder of fall neapenaibitity for work perfomwd or the preseaceof the permitted facility. The Peonit Holder acknowledges ihet the County has no liability for the presenenof the Permit Slolder's facility located wm'rhin the Cnascy road night.of'wny, County drshneasemean or Coamaty park ltmpefly. Perunit Expiration and Exiemion of Time: Alt work authorized by rite pnmsir slash be concpteted to the satiafaetiona ofthe Pertanir Office on or before rite enpi'ntiaa date specified in Itte percmait. Aanyreqaear for an enteasion of nmre for conasp erie ohall he onacoospleted County form and ahaul demonstrate good cante for granting the cequelt. Additional reqabesneots may be imposed as a condition of an ecrensiss of dame due to seasonal limitations or orher caoaidersliomsa. These additiarnut requirements nsay inclade, without tinnaltatios. changes to nmierialn orcons tmcnion narlhods, cersr.abtioheseat affnes. batstln, deposits and insurance requirements. Respntrnibiltty: The desigtt, contlrac lion, aperanian and mainienaoaee of alt work caaered by the pernoil shull he at the Permit Holder' oenpesse with the aacepttanr that the Pcmmit Holder wilt nol he mtpoovible far naamntuming mud wideanigsor vinasa tar facilities which hecosse part sfthe County roadway. RevocatIon: The pernsc may he suspended or revoked st the wilt of the County. U pun ondcro g rhe Coasmy, the Pernsit Hold er silall surrender the perotit, cesre operations and resrove, alter or re locate, at rhoirespetase, the facilttieo far which the pernsit was granted. The Permit Holder enpmssty wxlson a,'ay righ Ito ctnirn damages liar coonpensation resn 1mg froto the' renooaoon of rhe persan. Violation: The Counry may declare the permit nail and void if rho Perssin Holder violates the ternts of rhe pernanin. The County tiny reqtfne intotedia te rensavul of rite Permit Holder's facilities and restorationsf rite Coanry pmsapefly, or the Count ymay restive the facilinieo sad restore the County property at nbc Pertnair Momder's rnpe ate. ibm Pertain Holder agrees that in the evens sfaveolalion of rite rrrrns af rhe pertoit orinlhe eveni Ibm work aaihorieect by the peonsit iv non satiofanlorily costploneet by Ihe pernail onpirntios date, tire Cosnay may ayesii or any poreion of the perfomnaanee ss to restore rhe Coartmy road rigtai.of'way, drain easenneet, wuotewattcr fitcility or park pmpeny as necessary for ressonnhly safe and efficieul operarioss and mnintenance, or no cotahlish extraordinary naaintcaante procedsresanrequ'eed Is assure rcasonnbty safe and efficient opecalion of the County facility. Inspectinn and Testing of Malet'ia tu: Wayce Couniy reserves the right of inopeciioo and the resting of maieriats by its authorized repceoe arata'vev of all pemait ted actisir ins and/sr aciivimies w ilhin the rated nighn-of'way, Coatnty owned property or within a Coanly drain ea.aeslenr, All itesis identified by the final inapection shall he nvoolved prier Is release of l'he pernaic. All materials and naelhods aniliced during rhe coarse of the aothoeined pertain work shall naeet lherequimeosenaoo f the current``f Sisttdat'd.Ssccil' aialats.' ["or Ctlatstt'acatas as oxsttified by Wayne Coasty Special Provisions', Standard Plans liar Pentail Coaotrtttaion and thee snansat. The Pem'il Holder shall reirnbursu Wayne Connty for alt reqnimd inspecfons and testing ofmarerialu. Design: The Pergoit Holder is batty responsible liar the deeign of ihe peoascwd facitiiy, each thai the design nhatt be consistent with alt applicahle Coutniy nrandards. specifications, guriutejineo, reqeireosa cia and with 1ood engineering praclinn. Any nrturo in the plans rhat become evicteni aher the iosaance of a peroai t, and which change theses pe of pertoinnect work, anew hject to re view and may he got aids far rasccat.ion of the perosl. The Pennul Offine wilt not rrlievc Ihe Permit Holder of mite reopomihility of comvertingervora,deticienoies, or omissions date to oserdght arm afiswveea coomingeacies sate h as faulty draintage, poor suahvm it conditions hr the failure of the Pemnil Holder's engineer to show all the relnied or pertinent ca umctidions inside oros Iside the plan area Drainage: Drainage a halt aol be atterual no flow into the road righa'yf-way or mad drainage oyntencattteosapprosed by Wayne Cotntiy. Pennjt Holder Compliance: The Permit Hotdec aba II atbide by the conditions and Ii saitations coniainedon tine peratic nnd alt at her eondilions listed within tlae WCOPS Rnlei, Specificutioos and Psacedursa hnr Csastractton Pcoraitv. The applicatisti of any work undertaken under the permit shalt conotimsre the Pnmdt Holder's agreentwa I tan the Praaviviou.

94 Wayne County Department of Public Services Engineering Division - Permit Office Indemnity and Insurance Attachment To the extent allowed by law, the Permit Holder shall defend and hold harmless Wayne County, the Department of Public Services, its officials and employees against any and all claims, suits and judgments to which Wayne County, the Departments, its officials and employees may be subject and for all costs and actual attorney fees which may be incurred on account of injury to persons or damage to property, including County property. The Permit Holder shall provide this indemnity for any incident arising out of any and all activities performed under the permit or in connection with work not authorized by the permit, or resulting from the failure to comply with the terms of the permit, or arising out of the continued existence of the work product that is subject to the permit. Certificates of insurance shall be required for all construction permits, excluding residential driveway permits. Each certificate of insurance and any associated correspondence shall reference the plan review number of the project. General liability and automotive liability insurance coverage shall be in amounts detailed below: The general liability insurance coverage shall be in amounts not less than $1,000,000 each occurrence and $2,000,000 general aggregate. Proof of automobile liability shall be in amounts not less than $1,000,000 combined single limit for each accident, bodily injury per accident, and property damage per accident, and in an amount not less than $1,000,000 for bodily injury each person, each occurrence and property damage liability $1,000,000 each occurrence. The certificate of insurance must be provided by a person, the corporation, or by authorized representatives who signed personally either the application or permit. Insurance shall remain in force until the permit is released by Wayne County. The Wayne County Department of Public Services shall be a Certificate Holder on the policy of insurance. Wayne County, and its officers, agents and employees shall be named as additional insured parties. The insurance shall cover a period not less than the term of the permit and shall provide that it cannot be cancelled or reduced without thirty 30 days advance written notice to Wayne County, by Certified mail, first-class, return receipt requested. The thirty 30 days shall begin on the date when the County received the notice, as evidenced by the return receipt. Such insurance shall provide by endorsement therein for the thirty 30 day notice by the insurer to the Permit Office prior to termination, cancellation or material alteration of the policy. Licensee agrees to make application for renewal thereof at least sixty 60 days before the expiration date of the policy then in force and to file a certified copy of such renewed policy with the Permit Office. The policy shall also provide by endorsement for the removal of the contractual exclusion. Should insurance coverage be cancelled or reduced below acceptable limits, or allowed to expire, the authorization to continue work under the permit shall be suspended or revoked and shall not resume until new insurance is in force and accepted by Wayne County. Wayne County may, in such cases, take appropriate action to restore or protect the road and appurtenances. All costs incurred by this action shall be deducted from any remaining inspection deposit, bond and/or Letter of Credit and, if necessary, the Permit Holder may be billed to defray actual expenses.

95 MODEL COMMUNITY RESOLUTION AUTHORIZING EXECUTION OF ANNUAL MAINTENANCE PERMITS Resolution No, At a Regular Meeting of the _cny COUNCIL GovernIng Board on offered: Name of Community date, the following resolution was WHEREAS, the y OF GROSSE POINTS WOODS hereinafter the "Community" periodically applies to the County of Wayne Department of Public Services, Engineering Division Permit Office hereinafter the `County" for permits to conduct emergency repairs and annual maintenance work on local and County roads located entirely within the boundaries of the Community, as needed from time to time to maintain the roads in a condition reasonably safe and convenient for public travel; WHEREAS, pursuant to Act 51 of 1951, being MCL et seq, the County permits and regulates such activities and related temporary road closures; NOW THEREFORE, in consideration of the County granting such Permit, the Community agrees and resolves that: It will fulfill all permit requirements and will save harmless, represent and defend the County of Wayne and all of its officers, agents and employees: from any and alt claims and losses occurring or resulting to any and all persons, firms, or corporations furnishing or supplying work, services, materials, or supplies to the Community as the result of the Community's installation, construction, operation, repair or maintenance activities which are being performed under the terms of the Permit on, over, and/or under the County right-of-way or any local road; and from any and all claims of every kind for injuries to, or death of, any and all persons, and for loss of or damage to property, and environmental damage or degradation, and from attorney's fees and related costs arising out of, under, or by reason of the Community's installation, construction, operation, repair or maintenance activities which are being performed under the terms of the Permit on, over, and/or under the County right-of-way or any local road, except claims resulting from the direct negligence or willful acts or omissions of said County performing permit activities, Any work performed for the Community by a contractor or subcontractor will be solely as a contractor for the Community and not as a contractor or agent of the County. Any claims by any contractor or subcontractor will be the sole responsibility of the Community. The County shall not be subject to any obligations or liabilities by vendors and contractors of the Community, or their subcontractors or any other person not a party to the Permit without its specific prior written consent and notwithstanding the issuance of the Permit.

96 The Community shall take no unlawful action or conduct, which arises either directly or indirectly out of its obligations, responsibilities, and duties under the Permit which results in claims being asserted against or judgment being imposed against the County, and afl officers, agents and employees thereof pursuant to a maintenance contract. In the event that same occurs, for the purposes of the Permit, it will be considered a breach of the Permit thereby giving the County a right to seek and obtain any necessary relief or remedy, including, but not by way of limitation, a judgment for money damages. With respect to any activities authorized by Permit, when the Community requires insurance on its own or its contractor's behalf, it shall also require that such policy include as named insured the County of Wayne and all officers, agents and employees thereof. The incorporation by the County of this resolution as part of a Permit does not prevent the County from requiring additional performance security or insurance before issuance of a Permit. The resolution shall stipulate that the requesting city, incorporated village or township shall, at no expense to Wayne County, provide necessary police supervision, establish detours and post all necessary signs and other traffic control devices in accordance with the Michigan Manual of Uniform Traffic Control Devices. The resolution shall stipulate that the requesting city, incorporated village or township shalt assume full responsibility or the cost Of repairing damage done to the County road during the period of road closure or partial closure. This resolution shall continue in force from this date until cancelled by the Community or the County with no less than thirty 30 days prior written notice to the other party. It will not be cancelled or otherwise terminated by the Community with regard to any Permit which has already been issued or activity which has already been undertaken. BE IT FURTHER RESOLVED, that the following positions are authorized to apply to the County of Wayne Department of Public Services Engineering Division Permit Office for the necessary permit to work within County road right-of-way or loca' roads on behalf of the Community. Name and/or Title Joseph Ahee Director of Public Services City Engineer Scott Lockwood Anderson, Eckstein & Westrick I HEREBY CERTIFY that the foregoing is a true and correct copy of a resolution adopted by the [Board of Trustees/City Councitj of the name of Community, County of Wayne, Michigan, on

97 SPEC PERMIT OFFICE MICHIGAN AVE WAYNE, Mi 48184, PHONE FAX HOURS BEFORE ANY CONSTRUCTION, CALL Eileen Qardenhire , Ext WAYNE COUNTY DEPARTMENT OF PUBLIC SERVICES PERMIT TO CONSTRUCT, OPERATE, USE AND/OR MAINTAIN PERMIT No. A ISSUE DATE EXPIRES 1I1/2O12 12/31/2O12 REVIEW No. WORK ORDER PRFLIFF.T NJAMF GROSSE POINTE WOODS - PAVEMENT RESTORATION LOCATION VARIOUS PERMIT HOLDER CITY OF GROSSE POINTE WOODS MACK PLAZA DR GROSSE POINTE WOODS, MI CONTRACTOR CITY ITW P GROSSE POINTE WOODS CONTACt' JOSEPH AHEE DESCRIPTION OF PERMITTED ACTIVITY CONTACT cblank> 72 HOURS BEFORE YOU DIG, CALL! MISS DIG , TO REPLACE AND REPAIR PAVEMENT CUTS DUE TO UTILITY REPAIRS WITHIN THE RIGHT-OF-WAY OF VARIOUS ROADS IN WAYNE COUNTY IN ACCORDANCE WITH THE WAYNE COUNTY RULES, SPECIFICATIONS AND PROCEDURES MANUAL & WAYNE COUNTY STANDARD PLANS FOR PERMIT CONSTRUCTION. AT LEAST 72 HOURS PRIOR TO CONSTRUCTION, THE PERMIT HOLDER SHALL SUBMIT WRITTEN NOTICE OF CONSTRUCTION, INCLUDING THE LOCATION AND DATE OF THE WORK ALONG WITH CONSTRUCTION PLANS TO THE PERMIT OFFICE FOR APPROVAL. THE FINAL AREA OF ANY PAVEMENT TO BE REPLACED AND/OR OVERLAID SHALL BE DETERMINED AND MARKED OUT BY THE COUNTY. FOR EACH PROJECT, ALL ACTUAL PLAN REVIEW AND INSPECTION COSTS, INCLUDING OVERTIME, SUPERVISION, TESTING OF MATERIALS AND EMERGENCY WORK, IF REOUIRED, SHALL BE BILLED TO THE PERMIT HOLDER ON A MONTHLY BASIS. ANY ROAD CLOSURE SHALL BE IN COMPLIANCE WITH THE MICHIGAN MANUAL OF TRAFFIC CONTROL DEVICES. HTTP JIM UTCO. FHWA. DOT. GOV THE A1'TACHMENTS LISTED BELOW ARE INCORPORATED BY REFERENCE AS PART OF THE CONDITIONS OF THIS PERMIT. FINANCIAL SUMMARY PERMIT FEE so.dd PLAN REVIEW FEE $0.00 PARK FEE OTHER FEE $0.00 BOND $0.00 INSPECTION DEPOSIT $0.00 OTHER BOND TOTAL COSTS $0.00 $0.00 $0.00 DEPOSITOR LETTER OF CREDIT DEPOSITOR APPROVED PLANS PREPARED BY PLANS APPROVED BY REOUIRED ATtACHMENTS OENERAL CONDITIONS DATE PLANS APPROVED 1/1/2012 INDEMNITY AND INSURANCE ATTACHMENT RULES, SPECIFICATIONS AND PROCEDURES FOR PERMIT CONSTRUCTION -AVAILABLE ONLINE AT TOTAL CHECK AMOUNT CASHIER DATE $0.00 1/1/20 12 waynecounty. com/mygovf/dps/depts/engineering/permitofc.a spx PERMIT VALIO ONLY IPACc0MPANIE0 NV AND VP AIVACHMFNT5I In consideration of Ihe Permit Holder and Contractor agreeing to abide and conform with all the terms and conditions herein, a PermIt is hereby issued to the above named to Construcl, Operate, Use and/or Maintain wilhin the Road Rtht of Way, County Easement, and/or County Property. The permitted work described above shall be accomplished ib accordance with the Approved Plans, Maps, Specifications and Statements filed edit the Permit Office which are integral to and made part of this PermIt. The General Conditions as well as any Required Attachments are incorporated as part of this Permit. WAYNE COUNTY DEPARTMENT OF PUBLIC SERVICES JOSEPH AHEE PERMIT HOLDER I AUTHORIZED AGENT DATE PREPARED BY <BLANK> CONTRACTOR / AUTHORIZED AGENT DATE VALIDATED BY Semi Khaldi Division Permit Engineer DATE

98 Wayne County Department of Pub/ic Services Engineering Division - Permit Office Conditions & Limitations of Permits Plan Approval and Specifications: All work performed under the permit shalt he done in accord aneew ills the approved plans. specifications, maps, olatesaents and special conditions filed with the County and shall comply svtth Wayne County Specifications as defined ha the current Bsstr,fltet'jflt'attiotts `sa/ Ptort's/tnt-r piar Peigtfp Cninsp,-itrpisn, inctsdedanan attachment to this permit, the jjfqtlccittlfl'ststtfifdjtt,tior &iotit C,snstrsttiivtt, and the itdct Spinoits gvriinssrioafforcssssrts,viaiu as modified by WCOPS Special Provisions, and other WCDPS specifications. Any situation or stablest which occetsaoaresottoftie c005tnacsson, operation, use andlor nandntenance of the facility inlhervht-of-wny and snot covered hy he approved plans ocr by the Conttys current Standards and Specifications shalt he resolved by the Pernait Holder as directed and approved by the Peront Office- Any significant change to the plans mutt he approved by the Pemstt Office and is authorized only when an tpprtaoed addeaduoa is obtained front tlte Permit Office. rena; The Penadt Holder aholl be teapongibte for all feet and estee incensed by Ihe County in connection with the permit and shall deposit paytaaent for fees and costs as desensained by the County at the isaac tine permit is toned. Bond; The Pematt Holder slaalt famish a heed in cash or Ceoified cheek in an amount acceptable to the County to guarantee perforclaaace under the conditions of the permit. The Cotanty nsay sue all or any portion of tile heed which shalt he necessary to cover any en sense including inspectio a coats or dunaagc incarted by tine County through the granting of the pennil. Should the bind he invafiicient In cover the capetses and damages incurred hy the County, the Penasis Holder shall pay such duliciency upon hilling hy the County. If the bond atnwtnnl euceedy the expenses and dannages incuta-ed hy the County, 11w excess portion wilt he recanted to the Depossor. The eseeso perfnneance bond provided br herein, then lt cav.nol he returned, shall he deposited into the County Road Rind and hecottse a pan thereof. unlessn laiated by the Oepositor within one year of the date of satiefactety conapletiota of the conttnactinsa authorized by the pentait. Insurance: The Penntn Holder shall furnish proof of liability and propensy dasnnge Insurance in tlse foma asd ansounto acceptable to the County with Wayne Count ynomed as an iatvared pany. The Penudt Holder shall enatntniat theo moursmcn until the pertain in released, revoked or cancelled hy the County. lndemnirtcatioo: Tilt Pertatil Holder shall indemnify, hold hnrtualess and defunel Wayne Coanty, the Wayne Ccanty Ocpsutnwnlsf Public Servicea, ha officials and nnlphnyeea against any and all damn. suits andjnclgmente to wlttch the Courtly. 11w Oepsrcnlent, its officials and nnyainyees may Ise subject and for all costa and actual attorney fees which may he incurred on account of injury to persons or dunnage to peopeny, including propeny of the County, whether due to twglipeace oft he Pemdr Hold Cr or tot he joint negligence 5 f the Permit Holder anti the County, arising sue of any and all work perliamned under 51w permit, or in rotmedliss `uilh work not sunhonzed by the pemant. orresulung from failure In contpty with the temta sf tile permit or arising out of tine eoeiinaed enio lencen f the work product that a the subject of the pennant. Penndt on SIlo: Tine Pemait Holder shall Iccep available a copy ofthe perondt and any associated uppsoved plans on rite during pemnitted ad tinities. Notification for Start and Completion ni Work: The pernudt shall aol hectn orntive until it has heen fully enccnled by the County- The Pernnail Holder shall tsdify the Counly hefoce starting cnsotnsctissn ands halt notify she Countywhes work t'ucotnpleted. The penodt Hot der or heir reprnsentalt'vn shall havens pies of the executed pemdr and oppeosed pinns in their posses Oion sat he job site at all tintet - The Perosit Hstder shall provide an least three 13 days adea red andre, enclnding Saturduys, Sundays and holidays, to the Perndt Office prior ss the cssnunencettacnt of any pemdtted stctivities by sulnutittistt a START OP WORK NOTIFICATION fomt by nasit, fax or c'nmil. In cenain innlc cci, additional notice may he requited by tlte Pernait Office. In the event that csnslmction work ceases Ide a period 0r time, then IlIn Persnit Holder sltall tcttly the Weytse Csuony Inspector at heart 24 hours prior coeessnaingwtstk. 2. The Penonit Holder shalt cotntgly with all requirements of the Miss Dig Statute. MCL cc seq., an ansended. The Persnde Hotdee shall call "btl.ssctg", at igooy least 72 lsrsuro, encleding Sonnrdays, Sundays and holidaya. hut not mom than twenly.ose 1211 calendar days, before alcnting any undergtnuud work- The remit Flolder nsountes all responsibility for danntage so or internsption of tandergrsetd utilities. 3. The Penndt older shall call Wayne Cossey Depacorent of Public Services' Traffic Operations Office at ,01 least 72 Isours prior, esoluding Saturdays, Sunduya and luolidays. hut not taste than swen IFone 121 calendar days, hefnre staoainp any undeegronud work itt the vicinity of any traffic signal eqstipme nt owned, speratedor maintained by Wayne County Safety: The Perttde Holder agrees then all work under the pemnil sitult he perfsroted ins safe tnaaaaer and to keep the area egferted by the pernnit in a safe condition until the work is completed and accepted hy the County, TIne Pernunit Holder shalt famish, install and maintain atl necessary traffic rsntrols and pritectint wtdch sreinncrordance with ttts cu nenn ptsosnliiodoifssrauii'-sffic.ioanrol Denif.es IPAUTCO. The Permit Holder shall cnnduct nit activities and maintain all facilities w set forth in the permit in a naastster us an non to d anasge, impair. htretfere with, orobstnadt a pshtio road Sr create a fomsenabte riik ofhann to the trove in1 puhtic. The Pemsit Holdcc aisnil comply with all applicable OSHA md MIOSHA cequirementu. Underground Unlities: The Pernnit Holder shall osntnet dl utility owners regarding their facilities prior to staffing work and shalt comply with nil applicable provisions of Act 53, Public Aces of 1974, as enameled, Wayne County makes now uoranty eitherexpressesl or insptkd as to thecsvdition no suitability siss baurgace conditions or any existing factlity which natty he enmunterrd during an cxc nvtttstr The presence or abaemeofstititieois based on the best in.fortnonisn nsailubte and the County it not rev`possible for the accarucyo f this infortntatiun. Tine Pernnis Holder assumes all responnibitity foe the interruption and danmge In sndergcound utilities. The Pemntt Holder to msponasbte for proper disposal, in tccordance with cunest regulntionn, ofany materiat encaroted hum within thu right-of_way. Such ntalertsls inclnde, without lstuattatisn, soils or groundwater con tannnated by petroleum prod ecisoronher poltntaceo associated with sites ident'tfsed by the MOEQ or refmnei on appropriate release fsmo for smlergroutns aorspe tan2t. Assignability: The pernnit is neither tratasfecable nor assignable wiutmnt the written consent ofthn Coutnty Linslestion of Pennnil: The Applicant and the Pertadt Holder shell he responsible for oheaining and shall secure aay pemdes or pemaissisn necesona'y or reqniond by lstw from State. fedeml or other local govtnuoentat agencies and jtarisdictinns. covpatuoions or individuals These include, without linthutins, those pentnining to drains, inland lakes and stresms. wetlands, woodlands, flood plains, filling, noisy regulation aatd hsun ofopergiott. ltuaunce etf a Waynnc County perngdn doco nit natlsscize nctivikieu otherwise regulated by State. federal or local agencies. Access of Other Vehicleu: The Pemsjn 1-golder shalt, at all titr,nu possible, ataintain a miainasm of ont acceptable access to ull abutting occupied properties, drivewayo and side streets in hess otherwise specified on the approved plans. The Pensait Holder shall notify all owners or nccupanls of properties whore menus may he tnntporsrily disrupted during the permitted work. The heed police. ftre sr enzrgnccy aetvice agencies shall defisne neeeptnble accesu. The Ptnmsit Hsldnr sinull provide signing and other improoemnnts necessary to ensure adequate acceoa until the tosotway. driveway or aide street is motored. The Pertain Holder uhall cosdact all operations so an so mtntmazr olconventrnce to obatting property owners. Wayne County rtaerven the right to reasonably rentrict the ptogresss f work by the Pcrnsat Holder based on the mtc sf roadway and right-of-way restotsaioa, mcluding permanent or sensporan-y pavement. Wayne County may requite that work he suspended until natisfacnoty bmkfilling ofopea trembes oreocavantottu Ins been completed and driveways, side streets and drainage restored. Restoration: The Permit Holder agrees to restore the Cotnty toad astd cnad right-of-way, County drain easement or Connty paste property to a condition uquat no or hettet than its condiliota befare work under the pemdn began, tithe Pennnit Holder fails to satisfactorily restore the perudeted work area, Wuynse Conaty may sake all practical mtiom necesuary to provide reasonably anfn and convenient public travel, preservation of the roadway and drainage, prevention of toil erosion and nedinannnnehen, and clindnutioa of staiaance to abutting peopefly nwnee, castoad by Ihe permitted moiriry. Security he the form ofcanla_ a ceni fled tlteck or sitcety bond shall he required to secure the eon ofres torintg the diaturhed portion of cbs right-of-way to an aecepnsble safe condition. The amount ofnhe ueeuriuy shall he detemuned by the Pensdt Office. In she nun at that a auupeanina of work will he prntmcted or that the woric will not he completed by the Pnrtnit Hsldnr, the Permit Holder shall restore the right-of-way to a custdition sinuilar to the coadithen that estated prior 10 issuance of the pecttnit. Acceptance: Acceptance by the County of work perfornsed dons tol relieve the Pernsit Holder of fult ceaponsibility for work perfoneed or the presence of the permitted facility. The Pennit Holder achanwltdges that the County lana no liability for Ihe presence ofrhe Penudr Nolder'u facility located within the County read righm.of.wsy, Conuty drain easement or County park property. Penault Erpirstion and Extension of Time: All work authorized by the penndt shalt he comptetnd to the oadisfuetinn of she Pertanie Office so or before the uxpiatiun datn specifiud in the permit. Any request for as extension of these for completion ahall bests countplnted Coanty form and shalt demonstrate good caum for granting the request. Addilionclmqeiremnntu nnay he imposed ass condition of an nonunion of tinne due to seasonal lttuatstinns or other comidemsions. These addicionat reqtiremt.'ntt nwy include, without limitation, changes to maceria Is nrconornion naethads, reeotxblishaaent ofikes, heads, deposits and insurartcemqukemunts. Responsibility: The design, construction, operation and anaintesance of all work covered by the pemsit ohall he at the Pernttit Holder's uepe use with the etcnption thnt elm Penxdt Holder will not he responsible fir rrtaintaining road widctdngs or ainailar facilitirs wlaich heconse pans of the County roadway. Revocation: The pemsic may be suspended or reveked at the wilt of the County. Upon order of the Cottuty, the Perndt Holder shall surrender che permit, ceareoperahosa and mascot, alter or relocate, at their espense, the facilities for which ttun pemsit was granted. The Penutit Hotderetpmnsly waives any right to claim dansageu fnrconsgetaoatmon resuming front them sorotioa sfthn perntit Violation: The Couuty may declare the pernut null and sold tt the Pemsin Holder violates the semis ofthe pemdt. The County tnaay reqsire inuanedtate rensanal nf she Perotsat Holder's facilities and msnormion of the County property, sr the County may rennove the facilitiei and restore Use County property at the Pursuit Holder's espense. The Pemait Holder agrees that in the event ifs violation nf Itt nemns nfshe permit or hi the event the wook aechneized by Use permit is uol satisfactorily costplesed by the pemsit expiration date, the County mny use all or any portion of the perfornttsncu bond to reatsre the County mad righe-of.wsy, drain easenwst, wautewater facility or park property an neceuoaa'y for reasonably aafe and efficient opeenna'ons and ntaistenatcn, or to eotnbtish ea.traordinxt-y naaintessnde procedures as required so assure reasonably aufe and efl'tcieut operatinn of the County farilisy. Inspection and Testing of Materials: Wayne County reserves the right of inspection and the testingsf materials by its anthstrized ropresestances of all perntirlrt.l activieies and/on activities within shn road righl.of.wsy, County ownsd properly or willnhe a County drain naseswnt. All itertm identified by the final inopeclino shall he resolved prior lu release of rlw penanit. Alt iittteriuln and methods uriuized during the course of the authorized penutit work shall nate the eequinmanso of tlte runem 5iIj5fliStap,Sffigifiatiastjs Prr,Ctvlvstsscti,vtuav nasilfied by Wuyne County Special Itrovisiotus, Stanadacd Plans or Pemdt Cototntcltui and this naannul. The Pemsis Hotder stanll reimburse Wayne County l'or all required inspections and testing of maccrisis. Denigo: The Pemtit Holder is folly responsible l'ur the deoigu of the pemdtted facility, nach that the design shall he consistent with all applicsble County standards, specifications, guidelines. tnqulrenaents and with good engineering practice. Any nnnaro in the plans that hecsnsv evidtten ehnr the issuance oft pemsit, and which change the Scope of pena'itted work, are aubjics no reninw md nnay he gmunda for rensesliota of the permit. The Pentaim Office will not reltese she Pertain Floldet of the responsibility of correcting errors, deficinncies. or omissions duc 5 sovetsighu or unforeseen con t'wgesotes unch an faulty drainage, poor sabonil ronditiotti nr the failure of the Pemal Holder's engineer to show all tlw ralated Cr perttaent conditions inside or ostoide the plan suet Drainage: Orainage shall not he aluemd to flow into she reed right-of-way or mad drainage sysw is unless approved by Wayne County. Permit Holder Cninpatace: The Pemdt Holder shall ubide by the coadiniano and lindlatissu canlained on she pemdt and alt other renditions listed within thn WCOPS Rulen. Specifications and Procedures for Csnstmction Pemdto. The application of any work undertaken under the pemtit shal lcsustits Ic the Pemnit Holder'u tgrentsleutto the Ptxsv'ision.

99 Robert A. Ficwio County Executive November 28, 2011 City Of Grosse Pointe Woods Mack Plaza Dr Grosse Pointe Woods, Ml RE: Annual Pavement Restoration Permit - A-i Attention: Joseph Ahee Enclosed is your Wayne County Annual Pavement Restoration Permit package. The Annual Permit authorizes your company to occupy Wayne County road rights-of-way for the purpose of pavement repair and restoration. In addition to the Annual Permit, the package also includes the following attachments, which are incorporated by reference into the permit: 1. General Conditions and Limitations of Permits 2, Indemnity and Insurance Attachment 3. Model Community Resolution Please review the insurance attachment carefully, since the insurance requirements have been recently updated. This year, the WCDPS Permit Office has published its manual, Rules, Specifications and Procedures for Permit Construction. This manual replaces the Permit Specifications document which was attached to annual permits in previous years. The manual is also incorporated by reference into this annual permit and is available online at: engineering cpoffice.htm In particular, refer to Section 6, "Restoration" and Section 7, "Maintaining Traffic and Traffic Control Devices" for specific rules and specifications regarding pavement restoration work. Additionally, refer to Wayne County Standards of Permit Construction, numbered: PR-i, PR-2, PR-3, PR-4 and PR-5 for detailed specifications on pavement repair and patching. These standards are also available online at the above web address. As an additional condition of this annual permit, the Permit Holder agrees to provide at least 72 hours prior notice before starting any construction. Each notice shall be sent to the Permit Office at the address shown below and shall include the location and date of the proposed work along with a detailed set of construction plans. For each restoration project, plan review and inspection costs, including overtime, supervision, materials testing and emergency work if required will be billed to the Permit Holder on a monthly basis. 4 `7 7 C `77/>tJ -

100 Please return the original permit, signed and dated by an authorized signatory, confirming that the signer's name is typed below the signature line and submit these documents to: Wayne County Department of Public Services Permit Office Attn: Mr. Sami H. Khaldi Michigan Avenue Wayne Ml Once received, I will validate your permit and return an executed copy to you for your files. If you have any questions regarding this Annual Permit, please contact me at , extension Sincerely, a Sami H. Khaldi Division Permit Engineer c: fife Attachments: Annual Permit General Conditions and Limitations of Permits Indemnity and Insurance Attachment Model Community Resolution 3Y Puw i..c icc. I 2 1 -

101 Wayne County Department of Public Services Engineering Division - Permit Office Indemnity and Insurance Attachment To the extent allowed by law, the Permit Holder shall defend and hold harmless Wayne County, the Department of Public Services, its officials and employees against any and all claims, suits and judgments to which Wayne County, the Departments, its officials and employees may be subject and for all costs and actual attorney fees which may be incurred on account of injury to persons or damage to property, including County property. The Permit Holder shall provide this indemnity for any incident arising out of any and all activities performed under the permit or in connection with work not authorized by the permit, or resulting from the failure to comply with the terms of the permit, or arising out of the continued existence of the work product that is subject to the permit. Certificates of insurance shall be required for all construction permits, excluding residential driveway permits. Each certificate of insurance and any associated correspondence shall reference the plan review number of the project, General liability and automotive liability insurance coverage shall be in amounts detailed below: The genera! liability insurance coverage shall be in amounts not less than $1,000,000 each occurrence and $2,000,000 general aggregate. Proof of automobile liability shall be in amounts not less than $1,000,000 combined single limit for each accident, bodily injury per accident, and property damage per accident, and in an amount not less than $1,000,000 for bodily injury each person, each occurrence and property damage liability $1,000,000 each occurrence. The certificate of insurance must be provided by a person, the corporation, or by authorized representatives who signed personally either the application or permit. Insurance shall remain in force until the permit is released by Wayne County. The Wayne County Department of Public Services shall be a Certificate Holder on the policy of insurance. Wayne County, and its officers, agents and employees shall be named as additional insured parties. The insurance shall cover a period not less than the term of the permit and shall provide that it cannot be cancelled or reduced without thirty 30 days advance written notice to Wayne County, by Certified mail, first-class, return receipt requested. The thirty 30 days shall begin on the date when the County received the notice, as evidenced by the return receipt. Such insurance shall provide by endorsement therein for the thirty 30 day notice by the insurer to the Permit Office prior to termination, cancellation or material alteration of the policy. Licensee agrees to make application for renewal thereof at least sixty 50 days before the expiration date of the policy then in force and to file a certified copy of such renewed policy with the Permit Office. The policy shall also provide by endorsement for the removal of the contractual exclusion. Should insurance coverage be cancelled or reduced below acceptable limits, or allowed to expire, the authorization to continue work under the permit shall be suspended or revoked and shall not resume until new insurance is in force and accepted by Wayne County. Wayne County may, in such cases, take appropriate action to restore or protect the road and appurtenances. All costs incurred by this action shall be deducted from any remaining inspection deposit, bond and/or Letter of Credit and, if necessary, the Permit Holder may be billed to defray actual expenses.

102 MODEL COMMUNITY RESOLUTION AUTHORIZING EXECUTION OF ANNUAL PAVEMENT RESTORATION PERMIT Resolution No. At a Regular Meeting of the CITY COUNCIL Name of Community Governing Board on date, the following resolution was offered: WHEREAS, the CITY OF CROSSE POINTE WOODS hereinafter the `Community" periodically applies to the County of Wayne Department of Public Services, Engineering Division Permit Office hereinafter the `County" for permits to conduct permanent pavement repairs due to emergency repairs on local and County roads located entirely within the boundaries of the Community, as needed from time to time to maintain the roads in a condition reasonably safe and convenient for public travel; WHEREAS, pursuant to Act 51 of 1951, being MCL etseq, the County permits and regulates such activities and related temporary road closures; NOW THEREFORE, in consideration of the County granting such Permit, the Community agrees and resolves that: It will fulfill all permit requirements and will save harmless, represent and defend the County of Wayne and all of its officers, agents and employees: from any and all claims and losses occurring or resulting to any and all persons, firms, or corporations furnishing or supplying work, services, materials, or supplies to the Community as the result of the Community's installation, construction, operation, repair or maintenance activities which are being performed under the terms of the Permit on, over, and/or under the County right-of-way or any local road; and from any and all claims of every kind for injuries to, or death of, any and all persons, and for loss of or damage to property, and environmental damage or degradation, and from attorney's fees and related costs arising out of, under, or by reason of the Community's installation, construction, operation, repair or maintenance activities which are being performed under the terms of the Permit on, over, and/or under the County right-of-way or any local road, except claims resulting from the direct negligence or willful acts or omissions of said County performing permit activities. Any work performed for the Community by a contractor or subcontractor will be solely as a contractor for the Community and not as a contractor or agent of the County. Any claims by any contractor or subcontractor will be the sole responsibility of the Community. The County shall not be subject to any obligations or liabilities by vendors and contractors of the Community, or their subcontractors or any other person not a party to the Permit without its specific prior written consent and notwithstanding the issuance of the Permit.

103 name The Community shall take no unlawful action or conduct, which arises either directly or indirectly out of its obligations, responsibilities, and duties under the Permit which results in claims being asserted against or judgment being imposed against the County, and all officers, agents and employees thereof pursuant to a maintenance contract. In the event that same occurs, for the purposes of the Permit, it will be considered a breach of the Permit thereby giving the County a right to seek and obtain any necessary relief or remedy, including, but not by way of limitation, a judgment for money damages. With respect to any activities authorized by Permit, when the Community requires insurance on its own or its contractor's behalf, it shall also require that such policy include as named insured the County of Wayne and all officers, agents and employees thereof. The incorporation by the County of this resolution as part of a Permit does not prevent the County from requiring additional performance security or insurance before issuance of a Permit. The resolution shall stipulate that the requesting city, incorporated village or township shall, at no expense to Wayne County, provide necessary police supervision, establish detours and post all necessary signs and other traffic control devices in accordance with the Michigan Manual of Uniform Traffic Control Devices. The resolution shall stipulate that the requesting city, incorporated village or township shall assume full responsibility for the cost of repairing damage done to the County road during the period of road closure or partial closure. This resolution shall continue in force from this date until cancelled by the Community or the County with no less than thirty 30 days prior written notice to the other party. It will not be cancelled or otherwise terminated by the Community with regard to any Permit which has already been issued or activity which has already been undertaken. BE IT FURTHER RESOLVED, that the following positions are authorized to apply to the County of Wayne Department of Public Services Engineering Division Permit Office for the necessary permit to work within County road right-of-way or local roads on behalf of the Community. Name and/or Title - Joseph Ahee Director of Public Services City Engineer Scott Lockwood Anderson, Eckstein & Westrick I HEREBY CERTIFY that the foregoing is a true and correct copy of a resolution adopted by the [Board of Trustees/City Council] of the of Community, County of Wayne, Michigan, on

104 PERMIT OFFICE MICHIGAN AVE WAYNE, Mi 48184, PHONE FAX HOURS BEFORE ANY CONSTRUCTION. CALL Eileen Gardenhire , Ext 2030 WAYNE COUNTY DEPARTMENT OF PUBUC SERVICES PERMIT TO CONSTRUCT, OPERATE, USE AND/OR MAINTAIN PERMITNo. A ISSUE DATE EXPIRES 1/1/ /31/2012 REVIEWN WORK ORDER PRCLIFP.T tjamf GROSSE POINTE WOODS - SPECIAL EVENTS LOCATION VARIOUS PERMIT HOLDER CITY OF GROSSE POINTE WOODS MACK PLAZA DR GROSSE POINTE WOODS, MI CONTRACTOR CITYrTWP GROSSE POINTE WOODS CONTACT JOSEPH AHEE DESCRIPTION OF PERMITTED ACTIVITY CONTACT <BLANK> 72 HOURS BEFORE YOU DIG. CALli MISS DIG , or9 TO ALLOW TEMPORARY CLOSURE OF CERTAIN LOCAL AND COUNTY ROADS FOR A SPECIFIED PERIOD OF TIME IN ACCORDANCE WITH ALL GENERAL AND SPECIAL CONDITIONS OF THIS PERMIT. REFER TO ATTACHEMENT: ANNUAL SPECIAL EVENTS PERMIT FOR MUNICIPALITIES TO CONDUCT PARADES, BLOCK PARTIES, MARATHONS, CELEBRATIONS AND FESTIVALS. PERMIT TO INSTALL BANNERS WITHIN THE COUNTY ROAD RIGHT-OF-WAY. EACH REOUEST FOR A BANNER SHOULD BE SUBMITTED ONE MONTH PRIOR TO INSTALLMENT FOR APPROVAL. - PLEASE REFER TO ATTACHMENT: ANNUAL PERMIT FOR MUNICIPAL BANNERS PERMIT HOLDER SHOULD CONTACT/INFORM THE LOCAL POLICE, HOSPITAL, FIRE MARSHAL, SCHOOL AND ANY OTHER LOCAL AGENCIES ARE/MAY BE AFFECTED BY THIS ROAD CLOSURE THREE 3 BUSINESS DAYS PRIOR TO SCHEDULED CLOSURE, THE PERMIT HOLDER SHOULD CONTACT THE WAYNE COUNTY TRAFFIC OFFICE AT THREE 3 WORKING DAYS PRIOR TO ANY CLOSURE. THE CONTRACTOR/PERMIT HOLDER WILL SET UP AND MAINTAIN ALL BARRICADING AND SIGNS IN ACCORDANCE WITH THE MICHIGAN MANUAL OF UNIFORM TRAFFIC CONTROL DEVICES AND WILL BE THE RESPONSIBILITY OF THE PERMIT HOLDER. ALL ATTACHMENTS ARE INCORPORATED BY REFERENCE AS PART OF THIS PERMIT. FINANCIAL SUMMARY PERMIT FEE PLAN REVIEW FEE PARK FEE OTHER FEE BOND INSPECTION DEPOSIT $O0O WAD OTHER BOND $0.00 TOTAL COSTS $0.00 TOTAL CHECK PJHOUNT CASHIER DATE $0.00 $0.00 $0.00 $0.00 $0.00 1/1/20 12 DEPOSITOR LEHER OF CREDIT DEPOSITOR APPROVED PLANS PREPARED BY PLANS APPROVED BY DATE PLANS APPROVED 1/1/2012 REQUIRED ATTACHMENTS GENERAL CONDITIONS -J ANNUAL ROAD SPECIAL EVENTS FOR MUNICIPALITIES ANNUAL BANNER PERMIT ATTACHMENT FOR MUNICIPALITIES SAMPLE COMMUNITY RESOLUTION RULES. SPECIFICATIONS AND PROCEDURES FOR PERMIT CONSTRUCTION -AVAILABLE ONLINE AT waynecounlycom/mygovt/dps/depts/engineering/permitolc.a spx PERMIT VALID ONLY IF ACCOMPANIEO NV artnvr ATTA rtnmfarci In consideration of the Permit Holder and Contra ocr agreeing to abide and conform with all the terms and conditions herein, a Permit is hereby daued to the above named to Construct, Operate, Use and/or Maintain within the Road Right of Way, County Easement, and/or County Propedy. The permitted work described above sitalt be accomplished in acccrdance wittt the Approved Plane, Maps, Speoficationa and Statements faed with the Permit Office which are integral to and made part of this PermIt. The General Conditions as well as any Required Attachntents are incorporated as part of thia Permit. WAYNE COUNTY DEPARTMENT OF PUBLIC SERVICES JOSEPH AHEE PERME HOLDER / AUTHORIZED AGENT DATE PREPARED BY <BLANK> DATE VALIOATED BY Semi Khaldi DATE CONTRACTOR / AUTHORIZED AGENT Division Permit Engineer

105 Robert IL Ficano County Executive November 28, 2011 City Of Grosse Pointe Woods Mack Plaza Dr Grosse Pointe Woods, Ml RE: Annual Permit for Special Events - A-i Attention: Joseph Ahee Enclosed is your Wayne County Annual Permit for Special Events package. grants preliminary authorization to a municipality to This annual permit a temporarily close a county road for a reasonable length of time for a parade, marathon, festival or similar activity; b to use a county road as a detour for traffic around such activity taking place on a noncounty road. c place a temporary banner within the County right-of-way; In addition to the annual permit, the package also includes the following attachments, which are incorporated by reference into the permit: 1, Annual Special Events Attachment for Municipalities 2. Banner Attachment for Municipalities 3. General Conditions and Limitations of Permits 4. Model Community Resolution As a condition of the annual permit, the County requires that a governing body pass a blanket resolution, effective for all permitted road closures for special events and installation of banners planned throughout the year which a agrees to fulfill all permit obligations and conditions for the current year b indemnities, hold harmless and defends Wayne County and its officials and employees against any and all damage claims, suits or judgments of any kind or nature arising as a result of the permitted activity. c designates and authorizes an appropriate official of the requesting municipality to sign the permit on its behalf Additionally, the Permit Office requires that each municipality provide a written request on municipal letterhead at least 10 ten business days prior to the commencement of a road closure and/or banner placement. The written request should include all required information as specified in the appropriate attachments, "Annual Special Events for Municipalities" or "Annual Attachment for Banners". Upon approval, the permit office shall issue an addendum to this permit authorizing the special event activities. I I iie I

106 For additional information on the Annual Permit for Special Events Road Closure/Detour and Banner Placement, please refer to Rule 11.4 published in the Wayne County, Rules, Specifications & Procedures for Construction Permits. This publication may be downloaded at engineering cpoffice.htm Please return the original permit, signed and dated by the person authorized and designated by the resolution, along with a certified copy of the resolution consistent with the requirements transmitted in this package. Type the name of the designated signer below the signature line and submit these documents to: Wayne County Department of Public Services Permit Office Attn: Mr. Sami H. Khaldi Michigan Avenue Wayne Ml Once received, an executed copy will be returned to you for your files. If you have any questions regarding this Annual Permit, please contact me at , extension Sincerely, a Sami H. Khaldi Division Permit Engineer c: tue Attachments: Annual Permit Annual Special Events Attachment for Municipalities Banner Attachment for Municipalities General Conditions and Limitations of Permits Model Community Resolution ilhic: Stcces L

107 Wayne County Department of Public Services Engineering Division - Permit Office Annual Special Events for Municipalities Road Closure/Detour Addendum Guidelines An Annual Permit granting permission to temporarily close a County road for a reasonable length of time for a parade, marathon, celebration, festival or similar activity, or to use a County road as a detour for traffic around such activity taking place on a non-county road may be issued by the Permit Office to a governing body of a city, incorporated village or township. An addendum, granting authorization to close County roads and to set detours over County roads may be issued if an annual Special Events Permit was previously executed with an associated blanket resolution, For each event, the Permit Holder shall submit a written request at least ten 10 business days prior to the commencement of a road closure. Each request shall be submitted on municipal letterhead and include the following information: a The nature of the activity for which the permit is requested; b The dates and times it is proposed to close and reopen the County road to traffic; c The roads and/or portions of roads to be closed; d The proposed detour route or routes, including a map if necessary to clearly describe the proposed detour. The written request shall be sent to the following offices: Wayne County Permit Office Wayne County Division of Roads Michigan Ave Traffic Operations Office Wayne Ml Goddard Road Romulus Ml Upon approval of the request, an addendum will be issue authorizing the special event activities. Permit Conditions: 1. All roads temporarily closed under the permit shall be County local roads, as certified under Act 51, P.A. 1951, with residential frontage exclusive of section line mile roads, quarter section line collector roads and border line roads. 2. Road closures authorized under the permit shall not be for the purpose of allowing private commercial activities such as advertising or the sale of goods, wares or produce. 3. The Permit Holder, at no expense to the County, shall provide any necessary police supervision. 4. Road closures authorized under the permit shall not have the effect of depriving property which is not adjacent to the section of road being closed from continuous uninterrupted access to the main public road system. 5. The closure or partial closure of the road and any detour route selected shall allow alternative routes for the reasonably safe and convenient movement of traffic. 6. Road closures authorized by the permit shall not exceed the approved duration, generally between 24 and 72 hours. 7. The Permit Holder shall, at no expense to the County, install, maintain and remove all traffic control devices required for the temporary road closure and detour routes. 8. All traffic control devices installed in conjunction with the road closure or partial closure and any detour route shall conform to the provisions of the current MUTCD The Permit Holder shall, at its sole expense, immediately following conclusion of the permitted activity clean up and remove any litter, debris, refuse, etc., placed or left in the right-of-way as a result of the permitted activity. In the event that the Permit Holder fails to clean up as required, causing Wayne County to do the cleanup work, the Permit Holder shall reimburse Wayne County any costs incurred to restore the right-of-way. 10. The Permit Holder acknowledges that the County may, at its sole discretion, deny any road closure proposed under the permit. Revised: October 7, 2008

108 Wayne County Department of Public Services Engineering Division - Permit Office Banner Attachment for Municipalities Addendum Guidelines Pursuant to MCI , a permit for installation of any banner to be placed within or over County road right-ofway may be issued to a governing body of a city, incorporated village or township. Commercial signs shall not be permitted within the right-of-way of any road under the jurisdiction of the Wayne County. An addendum, authorizing the placement of banners within the County right-of-way may be issued if an annual Special Events Permit was previously executed with an associated blanket resolution. For each event, the Permit Holder shall submit a written request at least ten 10 business days prior to the placement of banners. Each request shall be submitted on municipal letterhead and include the following information: a The activity in connection with which the banner is to be placed; b c The location of the proposed installation, including distance to overhead traffic control devices; A description of the banner, including any legend or symbol thereon; d The height of any overhead banner from the road surface to its lowest point; e The dates the banner will be erected and removed. This period shall not exceed a time specified by the Permit Office. An acceptable period of time for banners to be in place is a total of three 3 weeks, except for Holiday decorations which may be in place for eight 8 weeks; f Such other information as the Permit Office may deem necessary. Upon approval of the request, an addendum will be issue authorizing the special event activities. Design & Placement Requirements a Any banner shall be designed, installed and located so as to avoid danger to those using the road or undue interference with the free movement of traffic or maintenance operations. b Any banner shall be securely fastened so as to have a minimum bottom height of 18 teet above the surface of the traveled way, shall be placed no closer than 100 feet in advance of flashing beacons or traffic control signals and shall be placed so as to not obstruct a clear view of traffic lights, signals or other traffic control devices. c Permit Conditions Banners shall not be attached to trees. d No banner shall have displayed thereon any legend or symbol which may in any way be construed to advertise or otherwise promote the sale of or publicize any merchandise or commodity, or which may be construed to be political in nature. e No banner shall have displayed thereon any device that is or purports to be an imitation of, resembles or may be mistaken for a traffic control device or which attempts to direct the movement of traffic. f No banner shall be above ground figures, signs or other structures, objects or devices whether lit or unlit. g Decorations shall not include flashing lights, reflective materials or other devices that may distract motorists. a Any authorization may be revoked by the Permit Office if the banner placement becomes dangerous to those using the road or unduly interferes with the free movement of traffic or maintenance operations. b The city, village or township making application shall faithfully fulfill all permit requirements. An addendum authorization may be revoked by the Permit Office upon failure to comply with any permit conditions. Revised: October 14, 2009

109 Wayne County Department of Public Services Engineering Division - Permit Office Conditions & Limitations of Permits Plan Approval and Sperilicunioias: All work perfortsted under the pennil shall tie done isa accordance with the approved plans, specifrcstisno, amps, statements and special conditions filed with the Courtly and shall comply wtrh Wayne Co anly Specifications as defined in the currenl jtssxisr t Csssoo. rssaerstsvtriansumi Prorediscra hr Prrntit Con.sfrartiestt, included as an sttarbnaent to this permit. the WeosaslstO'Sddnsj,jj-I'.sttti Ptlc cci 55 ft I nod lb hlttottsttiltsl5eet,fitsrt, Ptt Ce, S tt it as nmodtfted by WCDPS Spa I Pest's adseher WCDlS pe th nttonv. Any sri slots or prohlenr which clara construction. Operation, use and/or maintenance of the facililyin titeriglalof-way nnd i snot conered by the appuosed plans nor by the County's current Standards and Specifications shalt be resolved by the Pernsit Holder as directed and approved by tie Permit Office. Any significant change to the plans must be approved by he Pennil Office and is anllaorieed only settee as approved addendum is ohtaieed front the Fertaur Office. Fees: The Fern-dr Hold er stan II he responsible for all fees snd costs incurred by the Costly in comtection with the permit and shall deposit poyttaesl for fees and conic as delerttdsed by liar County at line titne Ihe perosit is issned. Bond: The Pernait Holder shall famish a bond in cash or Certified check in an atrietat accepluble to the County to gaarattee perfomance under the conditiono of the penal. The County may use all or soy portion of the hood which shall be necessary to coser any espense, including inspection costs or danasge incurred by the County tlsttgh the grantmg of the perauat. Slaonld time stud he insufficient to corer the espenses and damagev incurred by the County, lie Pennit Holder dm11 pay snch deficiency upon hilling by the County. If the bond anxtunn exceeds the expenses astd damages tncarred by the County, the eccess portion wilt he returned 10 the Depositor. The encesn performance bond provided for herein, when it rotator he returned, shall he depcsiled into the County Road Fund and become a part thereof, unless ctainsed by the Depot sitor wilbsn ste yeast f the date of satisfactory completion of the construction authorized by the pernait. Insurance: The Femait Holder ohall furnish proofs f liabilily sad property damage insurance in the fomu and aunt ntis acceplahle to the County wills Wayne County named as alt incared party. The Peronil Holder shstll maintain lids tnrsurance untd the peronit is released, revoked or cancelled by the County. Indentojficuhiom: The Pertnil Holder shall indetaurify, hold hartatjesn and defend Wayne County, rite Wayne County Department sf Public Secricet, irs officials and erragloyeen against any sad all clams, suits asd jndgatenls to which the County, the Depnrtsnsent, its officials and employees nay he subject and tsr all cosrs and actual strsmey fees which osay he incurred on account of injury to petnttns or damage to property, including property ttf the County, whether due to neltgence of the Pernait Holder or to the joint negligence sal the Ferttait Holder and the County, arising setsf arty and all wock perliamsed under the penal, or in csrslecrisn with work tot authorized by the perttait. or resullixg frona failure Is toatply with tin tents of the pertnit or arising cub flhe coolinsed esistenetsfthe work preadnct that is the suhjecro f the penrtit. Pennir on Site: ilte Pertnit Holdrr shall keep availahleacopy of he permit and any associared approved plans on site daring peruolited acttsittes. Nonilkation for Start and Compleeion of Work: Tltt permit shall not hecorse opemrive until it has heen firtly esetnied by the County. The Fertssit Holder shall notify the Cotsaty before starting cnuslnac tittna ad shall notify the Counly when work is cosnpleted. The Pertain Hslder or their represeu alive shall haseco pies of the execs red perodl and approsed plntrs in rheir possessrorr sc the job stte ala II times. I. `the Fertuain Holder shall provide at inant Ieee 3 days advanced getlice. enclnding Saturdayu, Snadsys and holidays, to the Peettait Office prior Is the cortuneaceraseat of nay pernaitted activities by sshnailling a STARt' OF WORK NOTIPICATION fonts by raatl, fax ore- mail, In certain insrances, additional notice may km required by the Penatir Office, lathe esent rhat eosslnacrton work ceases for a period oftitse, thea the Fertaaic Flolder shall notify the Wayne Csnaty lnspecror at least 24 heurs prior to resu tningwttrk. 2, The Fertadr Holder shall conaply with all reqairements of the Miss Dig Statute, MCL er seq., asansended. Ttw Pertutit Flolder shall call "MISS 1151'. at ' ar least 72 honrn, exclnding Sutnrdays. Sundays and hoildays, hut aol core thaar twenty-one 211 calendar days, before atarting any tnnderground work. The Permit Hsalder assumesa II resptsnsihility for daatanate to or interttaprion nfundetgroand tatililies. 3. The Permit Holder shall call Wayne County Departntent of Public Seesices' Traffic Operations Office ar , at least 72 hours prior, excluding Saturdays, Sundays and holidays. hur nor mote than weary one 21 calendar days, before starting any underground wot'k in the siciniry of any Iraffic signateqs ipratent owned, operatedor maintained by Wayne County. Safety: TIme Permit Holder agrees tlsat all work under the perradl shall he performed in a safe manner and to ketp the sacs stffected by the percoit in a safe condition until the work is conqslraed and accepted by the County, The Pertuait Holder sitall flarnish, install and maintain nil necessary traffic eonrrots and protectionwhich are in r.nccordasce with the current MartusiIs's litsifstots *l'rsffic CttntrstI Lsc'vires IMUTCD. TIte Permir Holder shell conduct all activiciet and maintain all fncilitits as set forth in the peratait ins naantter so as not to dansage, impair, interfere with, or obstmel a public road or create a foreseeable risk of hnrtrt to the traveling public. The Permit Holder shall comply with all applicable OSHA and MIOSHA reqniremenrs. Underground UtIlities: The Penssir Holder shall contact nil utilily owners regarding their facilities prior to starting work and shall osmply wirh all applicable provisions of Acs 53, Public Acta of 1974, as amended. Wayne Corinty makes no warranty eithcc etapressed or bstplind as to the condi lion orsuitahility of subsurface conditions or any etisting facility wltiels may he encouuleced during an eccavnrion. The presence orabsenceo futilities is based on the host anfortr,atioa avails hte and the County is not resptsnsihle for the accuracy of this inlbrtumlion. 77w I ertadt HohlerassuotesaIt reipoasthtlily for the inlerruptkatt sad dasttitge In ntdergroumd utilities. The Perisail Holder ts responsible for pmper disposal. its accordance wilh current regulations, of any material excavated frusm wirbia the right-of-way. S sch nanterials include, without limitation, soils or groundwater csnrurstiauled by petro tests pronincls or other poltucanrs asssciaced with sites identified by the P4DEQ or reported on appropriate release fornm for underground storage tanks. Ateignabihity: the permit is netther transferable nor anaignable without the written consent of lie County. t,itniialion of Peraanit: The Applicant and the Feotasil Holder shell he responsibit for obtaining and shall srcure any perndts or permission necessary or reeotred by law from Stale, federal orstther local gsvertonenrul aeetseies and jurisdictions, corporations or individuals. These include, without limitation, those pcrtnining to drains, inland lakes and srrcansx, wetlande, woodlands, flood plains, [tiling, eoitt mgulntioti and houta afoperotion. Issuance srfa Wayne County pertsdc doet not natherine actr'siries otheise regahated by State. federal or local agencies. Access of Other Vehicles: The Pemtit Holder slmtt, at all theses possible, maintain a minimum of one acceptable acceas to all abutrisig occupied properties, driveways and side streets miens otherwise specified on the approned plans. i'lae Permit Holder shell uorify nit owners or nccu pants of properties whose access any be tentporarily diompred during the permitted work. The local police, Cwe or etaarrgency se nice agencies shall define acceptable access. The Permit Holder sttall proride signittg and ocher inlpro eenrencs necesoaty ho ensure adequate access until the roadway, driveway or dose ureet is restored. TIme Pertasil Holder shall conduct all operations ao as to ersinirnize inconveniettee to aharting propetay ownera. Wayne County reserves the ritht 0 rrasoaably restrict rite progress of work by the Penasil Holder based on the rate of madwuy and right-of-way restoration. including pemnnoent or teraqioramy pavement. Waytte County may require tlaat work tie suspended until satisfactory backfiliing of open trenches orencavationo has been cotaspleted and drivewayn, side slceets and drainage restored. Rentoragion: The Peranit Holder agrees to rettot's the Cottnry road and road right.of.way, County drain eauemenr or Couttry park property roacondtnron equal to or better lhua its csnditiou hefoce work nrtder the pemdt began. gfthe Fermir Holder fails to ontisfacrorily restore the peruatilted work area, Wsyne County may take all practical actions necessary to provide reasonably sulk and convenient public travel, preoert'ution oftbe roadway and dramuge, preoenrion of soil erosion and- sedtrnentatiou. and elimination nf nuisance to abutting property owners caused by the permitted activity. Security in the form of rash, o certified check or surety bond shall be required to secure the cost ofrestoring the diururbed portionof the right-of-way no an acceptable safe condition. The anrcsnt of the mcurity shell he determined by the Permit Office. In the esenl then a auspension of work will be protracwd or then the workw II not be contpteted by the Permit Holder, the Perretir Holder tlsatl restore the right_of-way ton condition similar 10 the condrtron that extsted prior to issuance of the pemair. Acceptance: Acceptance by the Cototy of work performed don not relieve the Permit Holder of full rrnpotasib'ehity for work perfortoed or the presence of the penadtted facility, The Pertain Holder acloaowledges that the County has 00 hiabihiry for the presencesfthe Petnair Holder's fncitilp located within the County road righl-of-way, County drair easement or County park property. Pen'init Eatpiratlon and Extension oftinue: All work aanborized by the pertatit shetl his estaipleted no the nutisfrocc'van of the Pernaic Office on or before the expiration date spstci [ted in the pernsit. Any requesr for an earetasion of these for contaletson shull boon a conjoined County nina and shell dentouttmte good cause for granting the request. Additional requirestaents may be tmponed an a eondiciou of as extension of tlrtne dec10 snasonnl Irnaitalions or other considerations. These additional requirements nsay inelsde, without limitation, changes to materials orconstmuction methods, reestnblisluaaent of fee a, bonds, depoiits md insurance requirements. Responsibility: The deaign, conntmcrion, operation and oaaintenauce of all work covered by the pernait nhell be at the Putnam Holder's expense with the exception that the Permit Holder will nut be tunpotteible for maintaining road widenings or tnnilnr facititien which become pan ofthe County roadway. Revocation: The permit saay be suspended or renoked at the wilt of the Cossnly. Upon order of he Counly, the Pernair Holder shall surrender the penut, cease operations and remove, alter or relocate, at their expense, rhe facilities foe wlsch the penaait was granted. The Pertauit Holder exprenaly waives any right to claim daaaaageo for cuotgettoation resulting from the revocation of the pernait. Violation: The County osay declare the pertnit null and void if she Permit Holder vr'olates the cnn of the pernait. The County may require ittuasedinne rensoaal of the Ferttsil Holder's facilities and 5tortlion of the County property, or tlte County tony relnosr the facililins and restore the County property ut the Permil Holder't expense. The Fensait Holder agrees that he the eeent nf a violation of the ternas of the pennit or in the event hr work aucltorized by the penstit in not salisfacturilyesmplesed by the permit eapiretion dane, the County mayuse alt or any potaitsn of the perforaltunce bond 0 restore Ihe County road right.of'way. drain easettseec, wastewaler lacilimy or park property an access for reasonably safe and efficient operdtionn and maintenance, or to estnblioh extraonlinaa'y nanintenance procedures an required to assure reasouoahly safe and efficient opemtion of che Connty facinty. Inspection and Tending of Maltriab: Wayne County reserses the right of inepection and the tenting of rnnlerialt by ite authtsrized represenlatives of all pertatitted aclieitiea and/or activities within the road righa.of.way. Coanry owned pttperty or wilhaan a County drain easement. All ilenan t'denrif'ed by the linal inspectiot shall be retolved pier to release of the perassit. All nsalerisla and nsetheds utilized inuring the cosororo I' tine authorized psrtnit work shall meet the requirements of the can-eel Mltrt' Statadaed Sitecil'tcalitstts f-sr C,sststvscsi,'sa as taasdifted by Wayne County Spectal Provisions, Slandard Plans lbr Pertnsir Conirmcrton and this manual. The Perndt Holder shall rernsburae Wayne County for all required hspeclt'ons :md testing of malerialn. Design: The Pemsit Holder is flatly reoponuihle for the devigo of the pensaitted fucility, such that the design shell be consistent with all applicable County standards, specifications, guidelines. requirenwats and with good engineering practice. Any errors in the ptarts that becooteetident after the iuasance of a pemdt, and wlxich change mite scope of permitted work, are aubject to review and osny be gtttndo lb rresocation of the pernurl. The Pernait Office wrll not relitvc the Permit Holder of the reoponsihil'uy of correcting roots, deficiencies, or onu'ssioou dne to overnight or unforeseen corstlngeuctes such as faulty droinage, psoor subsoil condiltonn or the failure of the Pernait Holder'seneeineer tot how all the relaced or pertineor conditions inside oroutside bite plan area. Drainage: Drainage shall nol beallered to flow esto the road right-of-way tar road surainage syuent unless approved by Wayne Cunoty. Pennit Holder Compliance: The Penaaii Holder shall abide by the conditions and tioailutionscsntained eta tlse gerntit and all other conditions listed within the WCDPS Rules. Specifications and Procedures for Construction Pemsins. The appliention ofany work undertaken under the permit shalt constitute she Permit Holder's agreens'ssn to the Provisiotn.