Board of Education Regular Meeting November 19, 2008

Transcription

1 Board of Education Regular Meeting November 19, 2008 The regular meeting of the Board of Education of Community Unit School District No. 100 was held on Wednesday, November 19, 2008 in the office of the Board of Education. The meeting was called to order at 5:35 P.M. by John Copley, President. Other members present were Angie Cory, Pete Hatfill and Bob Norman. Also in attendance were Colleen Legge, Superintendent; Ken Schell, District Administrator; Cory Breden, Principal; Kim Wackerly, Assistant Principal, and a parent and student. A motion was made by Hatfill, seconded by Norman to adjourn to closed session for the purpose of student disciplinary cases; the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; collective bargaining matters; and litigation. Motion carried. The Board, along with Ms. Legge, Mr. Schell, Mr. Breden, and Mrs. Wackerly adjourned to closed session at 5:37 P.M. The parent and student left closed session at 6:07 P.M. Mr. Breden and Mrs. Wackerly left closed session at 6:35 P.M. The Board returned from closed session at 7:00 P.M. at which time a motion was made by Norman, seconded by Hatfill to reconvene the open meeting. Motion carried. The regular meeting reconvened at 7:10 P.M. Those in attendance were Alan Churchman, Curriculum Director; Tracy Howard, Director of Special Education; Tammy Steckel, Director of Business Affairs; Keith Norman, Director of Technology; also, Jong Cambron, Jersey County Journal; Tom Bott, The Telegraph; Michelle Brown, Michelle Bidlack, Mary Schell, Rose DeCourcey, Cynthia Barnhart, Denise Kallal, and Lisa Schuenke, Principals; also, Chris Skinner, Kim Wackerly, Bob Siemer, Cliff Kaminsky, LuAnne Taul, Harold Landon, Erica Smith, Brenda McCreary, Judy Fritz, Cindy Russell, district employees; and Sherry Ryan, Patty Ryan, Carol Brown, Ellen Suttles, Darla Havins, Ruth Eschbach, Pam Heitzig, Bob Manns, Tom Bott, Steve Pohlman, Brock Hermens, Pam Hermens and numerous high school students. A motion was made by Norman, seconded by Hatfill to approve the agenda as presented. Motion carried. MINUTES A motion was made by Cory, seconded by Hatfill that the minutes of the regular meeting of October 15, 2008 be approved as presented. Motion carried. COMMUNICATIONS Students selected to participate in the annual IMEA District IV Music Festivals were recognized at the meeting. Students were chosen through an audition process to attend the concert festival on November 1 at Western Illinois University and the jazz festival on November 15 at Chatham Glenwood High School. Those attending were David Cory,

2 Matthew Coyle, Emily Frazer, James Gorman, Clinton Hall, Patrick LeBlanc, Kelli Maher, Chelci Wilson, Jordan Helderman, Brennen Hermens, Austin Meyer, and Randy Trisler. JCHS students Ryan Todd and Jeff Wooldridge along with Coach Harold Landon were recognized for competing in the IHSA State Cross country meet. Ryan Todd finished in third place and Jeff Woldridge finished 62 out of 175. BILLS A motion was made by Cory, seconded by Norman that the bills as presented be approved for payment and orders drawn. On roll call, Cory, yes; Hatfill, yes; Norman, yes; Copley, yes. Motion carried. PERSONNEL Ms. Legge reviewed personnel recommendations. A motion was made by Hatfill, seconded by Norman to approve the following personnel: Approve the employment of Bill Ogden as a full time custodian for District No. 100 with placement at JCHS effective November 20, Approve the appointment of Lisa Kolkmeyer and B.J. Symes as behind the wheel driving instructors at the hourly rate making them available to assist the program if needed. Approve the resignation of Kit Crawford as 7 th & 8 th grade boys track coach at Illini Middle School effective for the school year. Approve the resignation of Beth Morgan as JCHS tennis coach effective the end of the 2008 season. Approve the resignation of Lisa Norman, warehouse secretary, effective December 12, Informational Items Katie Green will volunteer as the 5/6 grade cheerleading sponsor for Dow Elementary. Erica Smith will volunteer as the 5/6 grade cheerleading assistant for Dow Elementary. Ellen Suttles and Sue Brosie will volunteer as 5/6 grade cheerleading sponsors for the Fieldon Flyers. Michael Charlton and Brian Kanallakan will serve as volunteer coaches for the 5/6 grade boys basketball team at Fieldon Elementary. Beth White will serve as a volunteer bowling coach for JCHS. On roll call, Cory, yes; Hatfill, yes; Norman, yes; Copley, yes. Motion carried. INVESTMENTS A motion was made by Norman, seconded by Hatfill to approve Investment Approval Request No. 1 completed by School Treasurer: Investment #1

3 Invested on November 19, 2008 with Jersey State Bank in CD # at 1.02% interest for a period of 30 days with maturity December 19, Education $1,010,000 Operations & Maintenance $250,000 Transportation $270,000 IMRF $45,000 Social Security $25,000 Fire Prevention $100,000 Total $1,700,000 Investment #2 Invested on November 19, 2008 with First Bank in CD # at 1.0% interest for a period of 55 days with maturity January 13, Operations & Maintenance $1,350,000 IMRF $385,000 Social Security $460,000 Fire Prevention $450,000 Working Cash $1,477,700 Bond & Interest $277,300 Total $4,400,000 On roll call, Cory, yes; Hatfill, yes; Norman, yes; Norman, yes. Motion carried. PURCHASES/CONTRACTS Mrs. Steckel reviewed Bid No for Spring Sports Supplies & Equipment. Following discussion a motion was made by Norman, seconded by Hatfill to purchase spring sports supplies and equipment from the following vendors based upon low bids as per specifications amounting to $3, Baseball Express $ BSN Curt Smith First to Finish GLS Johnny Mac M-F Athletic Nasco Team Connection Wolverine

4 Direct Orders Baseball Express Eurosport First to the Finish Total $3, On roll call, Cory, yes; Hatfill, yes; Norman, yes; Copley, yes. Motion carried. TAX LEVY RESOLUTION Tammy Steckel presented information on the 2008 tax levy. Keith Norman reviewed the option to levee funds enabling the district to purchase additional computers. Mr. Norman also provided estimated figures comparing the different dollar amounts our district would receive by levying 5 cents, 4 cents, or 3 cents and presented the estimated cost of adding additional computers. After discussion, a motion was made by Hatfill, seconded by Norman to adopt the following resolution. WHEREAS, the Board of Education of Community Unit School District No. 100, Jersey & Greene Counties, Illinois pursuant to the Truth in Taxation Act is required to determine the amount of money, exclusive of debt service, public building commission leases, and election costs, estimated to be necessary to be raised by taxation for the year 2008 and to give notice of and hold a public hearing if it is the Board s intention to adopt an aggregate levy in an amount which is more than 105 percent of the extension, exclusive of such costs, plus any amount abated before extension for the year NOW THEREFORE, Be it Resolved by the Board of Education of Community Unit School District No. 100, Jersey & Greene Counties, Illinois as follows: Section 1: Section 2: That the Board hereby determines that the proposed aggregate levy, exclusive of debt service, public building commission leases and election costs, estimated to be necessary to be raised by taxation for the 2008 upon the taxable property in the district is $9,333,550. That the amount of property taxes exclusive of debt service, public building commission leases and election costs, extended on behalf of the District, plus any amount abated before extension for the year 2007 was $8,416,293. Section 3: That the foregoing proposed estimated aggregate levy for the year 2008 represents an increase of 10.9 percent over the foregoing taxes extended or abated for the year Section 4: That the secretary of the Board is hereby authorized and directed to publish or cause to be published a notice of public hearing, substantially in the form of Exhibit A attached hereto, in accordance with the Truth and

5 Taxation Act. Section 5: This Resolution shall be in full force and effect upon its adoption. ADOPTED this 19 th day of November COMMUNITY UNIT SCHOOL DISTRICT NO. 100, JERSEY & GREENE COUTIES STATE OF ILLINOIS BOARD OF EDUCATION BY: ATTEST: President Secretary On roll call, Cory, yes; Hatfill, yes; Norman, yes; Copley, yes. Motion carried. FUND RAISING REQUEST A motion was made by Cory, seconded by Hatfill to approve the following requests: Request of Grafton PTC to hold a Spell-a-thon the week of November 24 through December 1, 2008 using proceeds to purchase supplies for the copy machines and other items needed by teachers. Request from Gary Carter, JCHS football coach, to hold a trivia night at the Jerseyville Knights of Columbus on March 14, 2009 using profits to support the football team with equipment not covered by their budget. Request of Bob Siemer, JCHS volleyball coach, to hold a fund raiser selling ESPN at $40 a subscription using proceeds to assist with the purchase of new uniforms for next season, pay for summer camps, and buy other supplies as necessary. Request of Erica Smith, JCHS Key Club Advisor, to hold a guitar hero tournament using proceeds to purchase gifts for the clients at Jerseyville Nursing and Rehabilitation Center as a community service project. Plans are to host the event in the cafeteria at JCHS during the month of December prior to a home basketball game. Request of Shelly Diamond to sell printed lanyards from the Name Badge Production Company using proceeds to supplement the cost of cheerleading. Motion carried. TRIP REQUEST A motion was made by Cory, seconded by Hatfill to approve the request of Brenda

6 McCreary, JCHS Pom Pon coach to take the squad on an overnight trip to Streamwood, IL on January 17, 2009 and a day trip to Mahomet-Seymour on February 21, 2009 in order to participate in the TDI dance competition. Motion carried. STUDENT DISCIPLINE A motion was made by Hatfill, seconded by Norman to expel student discussed in closed session for the remainder of the school year with a stay for placement in the Safe Schools Program. The expulsion will be held in abeyance and if the student successfully completes the Safe School Program it will be expunged from the school record. The student will be placed in the Safe Schools Program immediately. On roll call, Cory, yes; Hatfill, yes; Norman, yes; Copley, yes. Motion carried. A motion was made by Cory, seconded by Norman to expel student discussed in closed session for the remainder of the school year with a stay for placement in the Safe Schools Program. The expulsion will be held in abeyance and if the student successfully completes the Safe School Program it will be expunged from the school record. The student will be placed in the Safe Schools Program immediately. On roll call, Cory, yes; Hatfill, yes; Norman, yes; Copley, yes. Motion carried. HEALTH, LIFE/SAFETY AMENDMENTS Mr. Schell discussed the emergency work completed at Fieldon and West. A motion was made by Norman, seconded by Hatfill to finalize the Certification of Need for Fire Prevention and Safety Funds. On roll call, Cory, yes; Hatfill, yes; Norman, yes; Copley, yes. Motion carried. Mr. Schell presented the action needed to proceed with the restroom renovation project at East Elementary including an asbestos abatement, asbestos air monitoring, and architect fee. A motion was made by Cory, seconded by Hatfill to approve the additional work needed for the renovation project at East Elementary. Cory, yes; Hatfill, yes; Norman, yes; Copley, yes. Motion carried. REVISION OF SCHOOL CALENDAR A motion was made by Hatfill, seconded by Cory to approve the revision of the school calendar changing the School Improvement Day from April 22 to April 29, 2009 due to PSAE testing scheduled for April 22. Motion carried. STATE LIBRARY GRANT A motion was made by Cory, seconded by Hatfill to approve the submission of the State Library Grant. Motion carried. CHANGES TO MATH COURSE OFFERINGS AND SEQUENCES FOR GRADES 8-12 Mr. Churchman presented the copy of the changes discussed at the October meeting to the Math course offerings and sequences for grades After discussion, a motion was made by Norman, seconded by Hatfill to approve the changes as recommended starting with the school year. Motion carried.

7 ITEMS FOR DISCUSSION Finance Reports Mrs. Steckel presented the regular monthly finance reports, namely, the Treasurer s Report, Revenue and Expenditure Report, Interest & Revenue Report, PMA Activity Statement; Interest Revenue Report, Utility and Utility Comparison Report and the Activity Fund Report. Reports were received, discussed and placed on file. Freedom of Information Act Request A Freedom of Information Act request was received from John Grizzle. Parent Teacher Conferences Mr. Churchman reported on the Parent/Teacher Conferences held November 5 & 6 stating 1,115 conferences were held district-wide in grades K-6 with others scheduled for a later date; 408 conferences were held at Illini Middle School with others scheduled for a later date; and 1,363 separate conferences were held at JCHS. Mr. Churchman stated that some teachers believe that they need additional time to complete the conferences. Mr. Churchman will continue reviewing the situation and report back to the BOE regarding potential changes. District Report Card Overview Mr. Churchman presented an overview of the District Report Card comparing district averages to state figures. Textbook Adoption Cycle Mr. Churchman presented the textbook adoption cycle for the next five years including the cost of implementation. In the absence of a current textbook adoption cycle several sets of textbooks are very old. The Board agreed with Mr. Churchman that the district must move forward to provide up-to-date instructional materials. This item will be brought back to the December meeting as an item for action. District School Improvement Plans Michelle Brown provided a graph showing the previous and current scores for the elementary buildings showing our schools are ahead in math & reading. Mr. Brown reviewed the action plan to improve reading and math and reviewed parent involvement. Cory Breden reviewed the meets and exceeds of test scores compared to the state level, reviewed goals, and discussed the actions to meet those goals. Lisa Schuenke explained that JCHS did not meet AYP in math and reading. The building goal is to raise the test scores at least 10% this year. Mrs. Schuenke reviewed the building goals and plans to meet those goals. Mr. Churchman presented the district school improvement plan discussing the resources the district needs to provide to the teachers. Mr. Churchman stated that with a strong

8 school improvement plan throughout the district, the district will have success in meeting goals. Illinois County School Facility Tax Mrs. Steckel explained the guidelines of the Illinois County School Facility Tax. Mrs. Heitzig, County Chairman; and Steve Pohlman, County Clerk; were present to answer questions. In order to place the Illinois County School Facility Tax on the April 2009 ballot, a resolution needs to be in the County Clerk s office no later than February 2, This item will be brought back to the December meeting as an item for action. SUPERINTENDENT S REPORT Ms. Legge reported on the following: National Education Week JCHS open house for 8 th grade students and parents Completion of updates to the Board Policy through Press from the school year TAG meeting on December 8 at 6:00 P.M. Appreciation to the administration, teachers, and the Board for the time spent on the curriculum and school improvement plans. Condolences to the family of Tom Collins, former bus driver, who passed away November 2, 2008 A motion was made by Hatfill, seconded by Norman to adjourn. The regular meeting of November 19, 2008 adjourned at 9:50 P.M.