A motion was made by Kallal, seconded by Pohlman to approve the following regular and special meeting minutes as presented:

Transcription

1 Board of Education Regular Meeting Open Session February 16, 2017, 7:00 P.M. The regular meeting of the Board of Education of Community Unit School District No. 100 was held Thursday, February 16, 2017 in the office of the Board of Education. The regular meeting was called to order at 7:01 P.M. by Sherry Droste, President. Other board members present were: Stan Kary, Vice President; Julie Pohlman, Secretary; Josh Evans, Terrie Kallal, Peggy Perdun, and William Yamnitz. Also in attendance were Lori Franke-Hopkins, Superintendent; Alan Churchman, District Administrator; Lisa Schuenke, Director of Finance and Human Resources; Keith Norman, Director of Technology; Mary Schell, Principal and Early Childhood Director; Jason Brunaugh, Principal; Michelle Brown, Principal; Debbie Trochuck, District Secretary; District Employees Genevieve Mossman, Bob Siemer, Jamie Lumma, and Carrie Snyders; Rachel McGlasson, Jersey County Journal; Gary Goode, Marilyn Parsell, Glen Williams, Dave Isringhausen, Dave, Denise and Andrew Bryden, Joseph, Rebecca, and Erica Bechtold, Hope Johns, Sarah Hartman, Jeff and Lisa Dolan, Chloe Lorton, Rick and Kendrick Lumma, Jeff, Sandra and Nellie Roberts; Kenneth and Anne Snyders; Kimberly and Ruth Speidel, Scott and Emily Walsh and others. The meeting opened with the pledge of allegiance. Mrs. Droste announced that, per the request of Mrs. Kallal, the personnel items would be voted on separately from other sections of the consent agenda. After discussion a motion was made by Kary, seconded by Evans to amend personnel items to include the retirement request of Larry Spears, maintenance assistant, effective May 12, 2017 and pulling the recommendation for Scott Tonsor as volunteer football coach to be discussed in closed session. On roll call, Droste, yes; Evans, yes; Kallal, yes; Kary, yes; Perdun, yes; Pohlman, yes; Yamnitz, yes. Motion carried. A motion was made by Kallal, seconded by Pohlman to approve the following regular and special meeting minutes as presented: 1. Open Session(s) a. Regular Meeting - January 19, 2017 b. Special Meeting - January 18, 2017 c. Special Meeting - January 19, 2017 d. Special Meeting - January 26, 2017 e. Special Meeting - February 6, Closed Session(s) a. Regular Meeting - January 19, 2017 (Held) b. Special Meeting - January 18, 2017 (Held) c. Special Meeting - January 19, 2017 (Held) d. Special Meeting - January 26, 2017 (Held)

2 e. Special Meeting - February 6, 2017 (Held) On roll call, Evans, yes; Kallal, yes; Kary, yes; Perdun, yes; Pohlman, yes; Yamnitz, yes; Droste, yes. Motion carried. A motion was made by Pohlman, seconded by Kary to approve the following budgetary items as presented: Bookkeeper's Financial Position/Treasurer's Reports - December A B. Budget Report C. Approve Expenditures - February 2017 On roll call, Kallal, yes; Kary, yes; Perdun, yes; Pohlman, yes; Yamnitz, yes; Droste, yes. Motion carried. Mrs. Droste shared that the names of those selected for the positions of Flex Custodian/Maintenance/Security, Title I Administrative Assistant, and Title I Tutors are included in the folders by their side. A motion was made by Pohlman, seconded by Kary to approve personnel items as follows: Approve Resignation(s) 1. Eric Eberlin, Elementary Educator, Grafton Elementary, effective July 1, 2018 Matt East, Custodian at Grafton Elementary and Temporary Bus Driver, effective 2. January 31, 2017 Michael Kallal, Custodian at East Elementary, effective August 1, 2017, for the 3. purpose of retirement 4. Rob Ridenhour, Volunteer Girls' Soccer Coach, effective February 27, 2017 Approve Extra-Curricular Assignment(s) 1.. Rob Miles, Volunteer Baseball Coach, effective for the school year Approve Non-Certified Personnel 1. John Bittles, Temporary Bus Driver, effective immediately 2. Chad Richards, Flex Custodian/Maintenance/Security Employee 3. Tammy Egelhoff, Title I Administrative Assistant Approve Temporary Disability Leave - None Employ Certificated Personnel 1. Title I Tutors - Grafton Elementary/East Elementary Melissa Beauchamp Sue Crone Amy Gray Lisa Jacobs Lisa Nairn Angie Noble

3 Carrie Snyders Karyssa Tefertiller On roll call, Kary, yes; Perdun, yes; Pohlman, yes; Yamnitz, yes; Droste, yes; Evans, yes; Kallal, yes. Motion carried. RECOGNITION OF GUESTS/WELCOME VISITORS/PUBLIC COMMENT Gary Goode, school board candidate, asked the board that the selection of a new superintendent would not be made until after a new board is elected in April. Illinois State Scholars were recognized. Those present were given the opportunity to introduce themselves and their family, and share their future plans. Those present were: Erica Bechtold, Andrew Bryden, Sarah Hartman, Chloe Lorton, Kendrick Lumma, Nellie Roberts, Anne Snyders, Ruth Speidel, and Emily Walsh. Those unable to attend were: Shawn Anderson, Paige Bradshaw, Madelynn Clevenger, Lucas Palcheff, Rachel Peters, Catherine Wallace, Taylor Wendle, and Sarah Williams. BOARD COMMITTEE REPORTS None ADMINISTRATIVE REPORTS Enrollment and Suspension and Expulsion Reports December and January Enrollment and January Suspension & Expulsion reports were provided for informational purposes. Principals Reports Mrs. Brown, Grafton Elementary Principal, expressed appreciation for Mr. Blasa who coordinated the personal safety presentation for compliance with Erin s Law. Mr. Brunaugh, Illini Middle School Principal, reported on their recent participation in the Junior Olympiad. He also reported on student-led passion projects. Mrs. Schell, West Elementary Principal and Early Childhood Director, reported on flexible seating now being used in the first grade classrooms which offers various types of seating allowing students to learn how they learn best. She also reported that one of their first grade teachers who instructs a homebound student now takes messages back and forth from her class to the student using her laptop. Also, they are preparing for Dr. Seuss week and Family Reading night. Birth-to-Three staff have obtained a reciprocal agreement which will allow use of the Susnig Center for some of their family activities. Mrs. Schell reported that she is still waiting on the results of their audit which was delayed by a computer glitch. She reported that both the Pre-K and Birth-to-Three grants will need to be fully written this year. Mrs. Schell also announced that Jerseyville Banking Center has donated $3,000 to their Birth-to-Three program for purchasing supplies for their families. They are also providing a banking seminar for their families in the spring.

4 Directors Reports District Administrator Mr. Churchman gave a shout-out to the maintenance staff who tackled the huge job of clearing out the contents of the Dow facility. Special Education Coordinator None Director of Finance and Human Resources None Director of Technology Mr. Norman reported that a check of over $10,000 has been received from the federal government s E-Rate program offsetting telecommunication charges. He also reported on a significant savings in internet filtering by joining with other districts using the same software. Early Childhood Director See Mrs. Schell s report above. Superintendent Report Dr. Hopkins reported on the following: Mandates Funding State Payments The Good Her visit to the Annual Farm Bureau Dinner communicating how money from the 1% sales tax has been used Senior night at girls basketball PAC spaghetti dinner Paw Power program headed by Jersey State Bank benefitting the basketball program Closing of the Dow facility Visitors to the office including the mother of a former student now serving our country, two long time employees, Larry Spears and Mike Kallal, submitting retirement letters, and educators Nick and Chelsey Crnokrak with their newborn Shout-out to those who serve the meal at the Rotary meetings Rotary guest speaker Mike Weber who served in Desert Storm Junior Rotarians Jerseyville Banking Center donation Modeling Just Be Jersey Being Kind and Classy Shout out to Rachel McGlasson, Jersey County Journal for her factual and positive reporting Lunch with students

5 ACTION ITEMS School Calendar This item was tabled for action at the March meeting. 2. Resolution to Regulate Expense Reimbursements Mrs. Droste read the resolution to regulate expense reimbursements. After discussion a motion was made by Evans, seconded by Kary to adopt the following resolution: WHEREAS, Section of the School Code (105 ILCS 5/10-20) grants school boards other powers that are not inconsistent with their duties; WHEREAS, Section 10 of the Local Government Travel Expense Control Act (50 ILCS 150/, added by P.A , eff ) provides that the School Board shall by resolution regulate the reimbursement of all travel, meal, and lodging expenses of officers, and employees, including, but not limited to: (1) the types of official business for which travel, meal, and lodging expenses are allowed; (2) maximum allowable reimbursement for travel, meal, and lodging expenses; and (3) a standardized form for submission travel, meal and lodging expenses supported with minimum documentation; WHEREAS, the Board regulates the types of expenses that are allowed in Board Policies 2:125, Board Member Compensation; Expenses and 5:60, Expenses; WHEREAS, based upon the School District s budget and other financial considerations, the Superintendent has recommended to the Board a maximum allowable reimbursement amount of $27,000 for Board members and District staff; WHEREAS, the Board requires submission of appropriate standardized expense forms supported with required written minimum documentation (50 ILCS 150/10 and 20); WHEREAS, submitted expenses that exceed the Board s maximum allowable reimbursement amount may be approved by a roll call vote at an open meeting of the Board when an emergency or other extraordinary circumstance exists (50 ILCS 150/10 and 15); WHEREAS, all Board member expenses must be approved by a roll call vote at an open meeting of the Board (50 ILCS 150/15); THEREFORE, BE IT RESOLVED, that the Board hereby: 1. Defines and sets the types of allowable expenses through Board policy 2:125, Board Member Compensation; Expenses and 5:60, Expenses. 2. Sets the maximum allowable reimbursement for travel, meal, and lodging expenses to an amount not to exceed $860, effective on January 1, 2017 until the Resolution is rescinded or replaced by the Board. 3. Supersedes its previously adopted Resolution to Regulate Expense Reimbursements as of the effective date in paragraph two above. 4. Requires use of Board exhibits 2:125-E1, Board Member Expense Reimbursement Form; 2:125-E2, Board Member Estimated Expense Approval Form; 5:60-E1, Employee Expense Reimbursement Form; and 5:60-E2, Employee Estimated Expense Approval From. 5. May approve expenses that exceed the Board s maximum allowable reimburse amount by a roll call vote at an open meeting when an emergency or other extraordinary circumstances exists. 6. Must approve its members expenses by a roll call vote at an open meeting. ADOPTED this day of, 20, by the following vote:

6 AYES: NAYES: ABSENT: COUNTIES, BOARD OF EDUCATION OF JERSEY CUSD NO. 100 MACOUPIN, JERSEY AND GREENE ILLINOIS By: President Attest: Secretary On roll call, Perdun, yes; Pohlman, yes; Yamnitz, yes; Droste, yes; Evans, yes Kallal, yes; Kary, yes. Motion carried. 3. Resolution for Honorary Diploma for United States Veteran After discussion a motion was made by Pohlman, seconded by Perdun to adopt the following resolution: WHEREAS, the Board of Education of Jersey Community Unit School District No. 100 desires to issue an honorary diploma from Jersey Community High School and permit participation in the graduation ceremony of the graduating class of Jersey Community High School of 2017 on May 21, 2017 for the following veteran who was unable to complete his high school education because of his service to his country: Captain Webb Cunningham, a member of the class of 1959 of Jersey Community High School transferred prior to graduating to enlist in the United State Marine Corps on January 29, Captain Web Cunningham completed his GED in October 1959 at the Marine Corps Supply Center, Barstow, California. On August 2, 1979, Captain Webb Cunningham retired from the United States Marine Corps. NOW THEREFORE IT BE RESOLVED by the Board of Education of Jersey Community Unit School District No. 100 as follows: An honorary diploma of Jersey Community High School shall be issued to Captain Webb Cunningham, United States Marine Corps, and shall thereby request the honor of his presence and participation at the graduation ceremony of the 2017 Class of Jersey Community High School on May 21, Adopted this 16 th day of February, 2017, at a duly, regularly called meeting of the Board of Education of Jersey Community Unit School District No. 100, all as provided

7 by law and further adopted at that meeting upon a roll call vote as reflected in the minutes of said meeting. Sherry Droste, President Attest: Julie Pohlman, Secretary On roll call, Pohlman, yes; Yamnitz, yes; Droste, yes; Evans, yes; Kallal, yes Kary, yes; Perdun, yes. Motion carried. DISCUSSION ITEMS Standards Based Reporting Dr. Hopkins presented an overview of Standards Based Reporting including the system and its benefits, comparisons with traditional grading systems, training for educators, communicating progress to families, financial implications, and data-driven decision making. Discussion was held. 1. Advertising for Summer School Mrs. Droste informed the board that advertising would begin for summer school to determine its viability. The class will only be held if fees cover the cost of the teacher. 2. Dual Credit Coursework Mr. Breden presented information on dual credit offerings including the educator qualifications required, number of qualified educators in the district, and college cost savings for families. Discussion was held. Mrs. Kallal asked that the subject of valedictorians can be revisited at the next board meeting. OTHER BUSINESS Mr. Yamnitz asked for information on the outcome of the money wiring issue. Discussion was held. Mr. Yamnitz presented information regarding a bullying issue of which he had been made aware. Discussion was held. BOARD PRESIDENT S PREROGATIVE Mrs. Droste shared that she had planned to speak about success, opportunity, and achievement but would forego it at this time due to the lateness of the meeting.

8 Mrs. Droste made the following announcements: March 10 Half Day District In-Service, 11:30 Student Dismissal March 16 Regular School Board Meeting March 29 Southwestern Illinois Association of School Boards Division Meeting CLOSED SESSION A motion was made by Kary, seconded by Pohlman to move to closed session for the purpose of personnel. On roll call, Yamnitz, yes; Droste, yes; Evans, yes; Kallal, yes; Kary, yes; Perdun, yes; Pohlman, yes. Motion carried. The board moved to closed session at 9:47 P.M. The board returned from closed session at 10:40 P.M. Gary Goode entered the meeting. A motion was made by Kallal, seconded by Pohlman to resume open session. On roll call, Yamnitz, yes; Droste, yes; Evans, yes; Kallal, yes; Kary, yes; Perdun, yes; Pohlman, yes. Motion carried. ACTION AS A RESULT OF CLOSED SESSION 1. A motion was made by Yamnitz, seconded by Kary to approve Mr. Scott Tonsor as volunteer football coach for the school year. On roll call, Droste, yes; Evans, yes; Kallal, yes; Kary, yes; Perdun, yes; Pohlman, no; Yamnitz, yes. Motion carried. A motion was made by Kallal, seconded by Evans to adjourn. An aye or nay vote was taken with all in favor, none opposed. Motion carried. The regular meeting of February 16, 2017 adjourned at 10:42 P.M.