TENDER DOCUMENT FOR HIRING OF: AMC FOR ELECTRICAL AT IGMK Tender Number: /ELECTRIC, Dated:

Transcription

1 India Government Mint, Alipur, Kolkata Pin India Ph. No: , Fax No: CIN: U22213DL2006GOI Web: GSTIN : 19AAJCS6111J2Z4 PR Number PR Date Indenter Department r bardhan ELECTRICAL Not Transferable Security Classification: TENDER DOCUMENT FOR HIRING OF: AMC FOR ELECTRICAL AT IGMK Tender Number: /ELECTRIC, Dated: This Tender Document Contains Pages. Details of Contact person in SPMCIL regarding this tender: Name: Designation: Address: Biplab Basak Assistant Manager (MM) IGMK (India Government Mint, Kolkata) India T01.1

2 Section1: Notice Inviting Tender (NIT) /ELECTRIC (SPMCIL's Tender SI No.) (Date) 1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services: Sch d. No. 1 Brief Description of Goods/services Quantity (with unit) Earnest Money (In Rupee) AMC for electrical of IGMK Factory AU INR THIRTY SEVEN THOUSAND ONLY 0.00 AMC for electrical of IGMK 1.000AU 1 Factory Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ Indigenization/ Disposal of Scrap/ Security Item etc.) Dates of sale of tender documents: Place of sale of tender documents Remarks TWO-BID National Competetive Bid EXPRESS From to during office hours. INDIA GOVT. MINT, KOLKATA Closing date and time for receipt of tenders :00:00 Place of receipt of tenders TENDER BOX, I.G.MINT, KOLKATA Time and date of opening of tenders :30:00 Place of opening of tenders INDIA GOVT. MINT, KOLKATA Nominated Person/ Designation to Receive Bulky Biplab Basak Tenders (Clause of GIT) Assistant Manager (MM) 2.Interested tenderers may obtain further information about this requirement from the above office selling the documents. They may also visit our website mentioned above for further details. 3.Tender documents may be purchased on payment of non-refundable fee of Rs (Rupees Five Hundred Only) per set in the form of account payee demand draft/ cashier#s cheque/ certified cheque, drawn on a scheduled commercial bank in India, in favour of India Govt. Mint, Kolkata(A Unit of SPMCIL),payable at Kolkata. 4.Tenderer must download the tender documents from the web site and submit its tender by utilizing the downloaded document, along with the required non-refundable fee as mentioned in Para 3 above. 5.Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 6.In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time. 7. The tender documents are not transferable. 8. Non submission of Tender Fees and EMD, if applicable, will lead to rejection of the offer (Name, Designation, Address. tel. No. etc Of the officer signing the document) For and on behalf of... Sec01.1

3 (Name Designation, Adress telephone number etc of the officer signing the document) For and on behalf of... Sec01.2

4 Section II: General Instructions to Tenderers (GIT) Part 1: General Instructions Applicable to all type of Tenderers Please refer to our website for further details: Sec02.1

5 Section II: General Instructions to Tenderers (GIT) Part II: Additional General Instructions Applicable to Specific type of Tenderers Please refer to our website for further details: Sec02.2

6 Section III: Specific Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. (Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other clauses in SIT as deemed fit.) Sr No GIT Clause No. Topic 01 4 Eligible Goods and Services (Origin of Goods) SIT Provision All goods and services to be supplied and provided for the contract shall have the origin in India only Prebid Conference NA 03 9 Time Limit for receiving request for NA clarification of Tender Documents Tender Currency Supplier is requested to quote price within 2 Decimal place.quotation with price quote beyond 2 decimal place is ignored Applicability of Octroi and Local taxes NA Customs Duty NA Indian Agent NA Firm Price/ Variable Price Variable Price is not applicable. so firms are requested to quote Firm Price only Earnest Money Deposit & Tender Fee In addition, for MSME firms, the tenderers who are currently registered and, also, will continue to remain registered during the tender validity period with District Industries, Centers or Khadi and village Industries board or Coir Board or NSIC ordirectorate of Handicrafts and Handlooms or any other body specified by Ministry of Micro, Small & Medium Industry under MSME are exempted from payment of earnest money & tender fee. In case the tenderer falls in these categories, Earnest Money Deposit & Tender Fee (Contd.) it should furnish certified copy of its valid registration details (with NSIC or any other body as stated above) Tender Validity The tender should be valid for a period of 120 days from the date of opening of tender Number of Copies of Tenders to be submitted A tenderer shall submit two copies of its tender marking them as 'Original' and 'Duplicate' Signing & Sealing of Tender a) Tender will consist of Two bid system ('Techno-Commercial Bid' and 'Price Bid'. b) 'Techno-Commercial Bid' and 'Price Bid' are to be submitted in two separate double sealed envelopes on or before the due date of Sec03.1

7 Sr No GIT Clause No. Topic SIT Provision submisssion of tender. c) It may notedthat the price is not to be quoted in the 'Techno-commercial Bid'. d) It shall only be quoted in 'Price Bid'. Non-adherence to these conditions make tender liable for rejection. The envelopes containing bids shall be super scribed as Signing & Sealing of Tender (Contd.) 'Techno-Commercial Bid' and 'Price Bid' as the case may be for "AMC for Electrical of IGMK"The sealed envelopes shall again be put in another sealed cover and should be super scribed as 'Techno-Commercial Bid' and 'Price Bid' due on up to 3.00 PM (IST). Late tender shall not be accepted Signing & Sealing of Tender (Contd.) Tenderers shall submit their offers only on prescribed form. Tenders shall be submitted in parts as below: Part -I : Techno-Commercial Bid (Packet-1): (i) Documents arainst Sec. IX. (ii) Containing un-priced tender consisting ofdocuments as specified under section VI: List of Requirements, duly filled Sec: X (unpriced) & Sec. XII in this tender document. (iii) EMD (iv) Tender document fee. (v) The tenderer shall submit detailed technical offer as per technical specifications Signing & Sealing of Tender (Contd.) given in Section VII and list of redquirement given in Section VI of this tender document. (v) The tenderer has to submit acceptance of all section of the tender document (GIT, SIT,GCC & SCC), quality control requirement, tender form, questionnaire etc.part-ii : Price Bid ( Packet - 2): The tenderer shall quote price strictly as per the proforma given in Section XI of this tender document. All the copies of tenders shall be complete in all respects with all their attachments/enclosures duly numbered E-Tendering NA Taxes & Duties If the tenderer fails to include taxes in the terder, no claim thereof will be considered by the purchaser afterwards Additional Factors for Evaluation of Offers MSME/NSIC registered firms are exempted from paying the cost of Tender document Additional Factors for Evaluation of Offers (contd.) As per the Policy circular no. 1(2)(1)/2016-MA dated 10th March 2016 of Ministry of Micro, Small & Medium Enterprises has been issued pertaining to relaxation of norms for Startups and Micro & Small Enterprises in Public Procurement on Prior ExperiencePrior Turnover criteria. In exercise of Para 16 of Public Procurement Policy for Micro Sec03.2

8 Sr No GIT Clause No. Topic Additional Factors for Evaluation of Offers (contd.) , 50.3 Tender For rate Contracts NA , 51.2 PQB Tenders NA SIT Provision and Small Enterprises Order 2012, it is clarified that all Central Ministries/ Departments/ Central Public Sector Undertakings may relax condition of prior turnover and prior experience with respect to Micro and Small Enterprises in all public procurements subject to meeting of quality and technical specifications. Hence, the condition of Prior Turnover and prior experience with respect to Micro and Small Enterprises isrelaxed for this tender accordingly. Sec03.3

9 Section IV: General Conditions of Contract (GCC) Please refer to our website for further details: Sec04.1

10 Section V: Special Conditions of Contract (SCC) The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. (Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other clauses in SCC as deemed fit) Sl.No. GCC Clause No. Topic SCC Provision 01 8 Packing NA Delivery Schedule The job work should be started within 30 days from the date of issue of Mint Award of Contract/ Notification of Award of Contract to the successful bidder along with character/antecedence verified by the Police Authorities of each and every workforcedeployed Transportation NA Shipping Arrangement NA Insurance NA Spare Parts NA Incidental Services NA Distribution & Dispatch NA Option Clause The purchaser reserves the right to increase the service period by three months (i.e, 25% of service period) at any time, at the same rate & terms and condition till final date of the contract, by giving reasonable notice Terms of payments 1. Payment will be released within 30 days after full receipt,acceptance, approval of concerned authority based on their actual working days each month & subject to submission of all required documents by the service provider such as : a) Attendance listwith daily in and out times of each deployed outsourcing personnel by service provider. b) Submission of Bills in triplicate along with advance money receipts. c) Submission of EPF & ESI payment document by the service provider in respect of deployed Terms of Payments (Contd.) outsourcing personnel. c) Payment to deployed outsourcing personnel shall be made by service provider in their bank account through e-payment only. The documentary proof of e-payment to each deployed outsourcing personnel by service provider shall besubmitted along with the bill. 2. The service provider should provide their id with their bill, for intimation of payment. 3. No Sec05.1

11 Sl.No. GCC Clause No. Topic SCC Provision extra pay and allowance and other facilities etc. will be provided by IGM KOLKATA to the service provider/deployed Terms of Payments (Contd.) outsourcing personnel in any circumstances. 4. Payment will be made by e-payment only & for the purpose of e-payment kindly ensures to submit the following information of your Bank details along with Quotation: I. Applicant (Remitter) Details: AccountTitle, Debit Account No., Account Type: Current /Saving / Cash Credit etc., II. Beneficiary Details: Beneficiary Name, Credit Account No., Centre (Location), Name of Bank along with Address & Branch Code. III. Account Type: IFSC Code, MICR Code, I.D Terms of Payments (Contd.) and Mobile Number of the beneficiary. 5. All the documents would be sent to The General manager, India Government Mint, Kolkata. 6. For the transaction through RTGS, the firm may submit the A/c No. MICR code & name of Bank, Branch name, IFSC code, Account type etc. 7. payment to all deployed employees has to be made by contractor on monthly basis as per rule. Such payment must be made through Bank Account to all deployed employees and the same has to be certified by designated IGMK official on monthly Terms of Payments (Contd.) basis before 7th of following month LD a ) Any damages/ breakdowns arising out of negligence, improper handling or improper maintenance will be viewed seriously. In such case the entire expenditure incurred for rectifying or replacing the damage items will be borne by the contractor. Theamount determined by IGM KOLKATA shall be final and binding. The contractor shall indemnify to this effect. b) Absence of personnel shall attract daily wage deductions and also an amount of Rs.500 per person per day shall be deducted as penalty in case LD (Contd.) contactor fails to supply alternative arrangement/personnel. Sec05.2

12 Section VI: List of Requirements Schedule No. Breif Description of goods and services (Related Specifications etc.are in Section-VII) 1 AMC for electrical of IGMK Factory Accounting Unit Quantity Amount of Earnest Money AU INR THIRTY SEVEN THOUSAND ONLY 0.00 Remark Sec06.1

13 Section VII: Technical Specifications Scope of work: 1.Up keep of various electrical installations in Residential & Non- Residential buildings of IGM, Kolkata a)total no of residential buildings which present are Mint House, E-2 and Main Guest House and Officers# quarters from (E-1 to E-3 and D-1 to D-4) and servant#s quarter. Total no of electrical points ( 230 V, 50 Hz ) covered is 600 (approx.) b)total no of non-residential quarters which present are different workshops/sections inside factory, Administrative building and Motor Garage, CISF Barrack, CMO Bungalow etc. Total no of electrical points ( 230 V, 50 Hz ) covered is 3000 (approx.) c)repair and rewinding of various types of ceiling and exhaust fans (size from 12 inch to 48 inch at a height of 15 meter or more) & blower motors etc. fixed at various locations in Residential & Non- Residential buildings of IGM, Kolkata. d)rewiring/replacement of damaged electrical installations at various locations inside IGMK Factory, Admin building, Mint House and Officer#s Campus including replacement of unserviceable electrical (Ref: lighting and power load panels i.e. 230/440 volt supply respectively) main panel board. 2.Operation and Maintenance of various Centrifugal, Submersible and Sewerage pump sets at IGM, Kolkata Factory. a)centrifugal pump set present in Pump house: 2 nos 10 HP and 15 HP pump b)submersible pump set present inside factory: 1 no 7.5 HP bore well pump c)sewerage pump set present inside sewerage pump house: 3 nos 20 HP pumps. d)operation of these pumps and their valves from 9AM to 5:30 PM to ensure sufficient supply of water to all the Residential & Non-Residential buildings of IGM, Kolkata. e)rewiring/replacement of damaged electrical installations in sewerage pump room including replacement of unserviceable electrical main panel board. 3.Operation and Maintenance of various street lights, tube light, Panel light led bulbs and HI-Bay lights along with maintenance of various cables in IGM, Kolkata. a)no of street light present in various locations of IGM Factory, Mint House and Officer quarter is 272 nos (approx.) b)total no of Hi-Bay lamps present in various locations inside IGM, factory are 280 nos approx. c)total no of tube light present in various locations inside IGM, factory are 2036 nos approx. d)total no of Panel light present in various locations inside IGM, factory are 45 nos approx. e)total nos of led bulb (9W, 12 W, 14W) present inside various locations inside IGM, factory are 376 nos approx. 4.To ensure adequate stock of various Electrical items to be used in various Residential & Non- Residential buildings of IGM, Kolkata. The firm should ensure adequate stock of various electrical items like HRC/cartridge fuse, 2.5 MFD oil type capacitors, angle/batten holder, choke, starter for tube light, domestic ceiling fans, LED street light, 9/12/14 watt led bulbs, 48 watt led panel, 150 watt led hi-bay lamp, 22 watt led tube light batten, 16/32/63 amps 2/3/4 pole MCB, 32/63/100 amps 3 phase main switch, 16/32 amp DOL starter for exhaust fans, PVC insulation tapes, 15A/6A sockets, 15A/6A plug top, 2 core/3 core/ 4 core various cables up to 10 sq mm cross-sectional area etc. required as & when basis. General Terms & Conditions: Sec07.1

14 #Site Supervisor should be present from (9 AM to 5:30 PM) to oversee the smooth operation/maintenance works. #The firm should have a valid L/T license (up to 440 V) issued by the Electricity Licensing Board, West Bengal and should submit an undertaking to obtain such certificate within 30 days of confirmation of order. # The firm shall be responsible to provide group accidental insurance to its employees and in case of any accident occurring to any of the employees engaged by the firm, no compensation shall be payable by the India Government Mint, Kolkata. The firm on demand from India Govt. Mint, Kolkata shall have to produce the copy of the valid insurance policy, covering the names of the employees engaged by him. The firm shall also be responsible for the safety of his employees and in case of any safety threat from public, natural calamity or otherwise causing harm to his employees, India Govt. Mint, Kolkata will not be liable for any compensation to the contractor and his employees. # The firm shall make good to all the damages caused to the electrical installation due to faulty and negligent operation of his staff. And at the end of contract period he shall hand over the site and all equipment in the contract scope in good working condition. # The firm shall follow the provisions of the Electricity Act 2003 and the Regulations framed there under. The contractor should provide all fire fitting equipment and other safety equipment essential as per Electricity Rules and maintain the same throughout the contract period. # The firm shall undertake watering of earthing pits to maintain the earth resistance. The contractor shall also check earth resistance periodically as per Electricity Rules and Regulation norms # During operation & Maintenance, the firm has to complete the work without much interruption of electricity supply to different/any part of the network. In case of break down, immediate action must be taken to rectify the fault and restore the supply within reasonable time. # The firm shall issue the identity cards, electrical safety shoes to his workmen and/or name plate on uniform at his own cost and shall duly intimate in writing to the competent authority of IGM, Kolkata as and when there is any change. # The firm shall ensure that the workmen deployed by him would behave decently and will not indulge themselves in any such activities, which are unbecoming on the part of a person working in the Company. The staff on duty shall not consume any intoxicants or liquor. The firm should deploy the personnel after screening by authorized/competent authority of I.G Mint, Kolkata. # In case of any accident during the operation/maintenance of electrical equipment, leading to injuries/damages to human bodies/equipment, or loss of life, the contractor shall be fully responsible for settling all claims arising out of such accidents and indemnify IGM, Kolkata from such claims. Study of local conditions: The tenderer is advised in his own interest to visit the site of the work and acquaint him with nature of work, all local conditions, means of access to the work, etc. The tenderer may contact Electric department of IGM, Kolkata before the work. Sec07.2

15 Section VIII: Quality Control Requirements Service Delivered not in conformity with scope of service will be treated as service not delivered at all. Service shall be delivered by the service provider in accordance with the terms and conditions specified in the contract failing which expenses may be levied on supplier. Sec08.1

16 To, India Government Mint, Kolkata A Unit of Security Printing & Minting Corporation of India Limited (Wholly Owned by Govt. of India) Kolkata Section X: Tender Form Date: Ref: Your Tender document No /ELECTRIC dated We, the undersigned have examined the above mentioned tender enquiry document, including amendment No..., dated... (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver... (Description of goods and services) in conformity with your above referred document for the sum of (total tender amount in figures and words), as shown in the price schedule(s), attached herewith and made part of this tender. If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, in accordance with the delivery schedule specified in the List of Requirements. We further confirm that, if our tender is accepted, we shall provide you with a performance security of required amount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V - 'Special Conditions of Contract', for due performance of the contract. We agree to keep our tender valid for acceptance for a period up to..., as required in the GIT clause 19, read with modification, if any in Section-III - 'Special Instructions to Tenderers' or for subsequently extended period, if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formal contract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitute a binding contract between us. We further understand that you are not bound to accept the lowest or any tender you may receive against your above-referred tender enquiry.... (Signature with date)... (Name and designation) Duly authorized to sign tender for and on behalf of Sec10.1

17 Price of AMC for Electrical of IGMK : Packing : Freight & Insurance : Other Charges : GST : Total Price : Total Price in Words : Section XI: Price Schedule... Signature of Bidder with Seal and designation Sec11.1

18 Section XII: Questionnaire The tenderer should furnish specific answers to all the questions / issues mentioned below. In case a question / issue does not apply to a tenderer, the same should be answered with the remark "not applicable". Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof / evidence to substantiate the corresponding statement. In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, its tender will be liable to be ignored. 1. Brief description and of goods and services offered: 2. Offer is valid for acceptance up to Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India: Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above authority. 4. Status : a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and / or the National Small Industries Corporation (NSIC), New Delhi, and / or the present SPMCIL and / or the Directorate of Industries of the concerned State Government for the goods quoted? If so, indicate the date up to which you are registered and whether there is any monetary limit imposed on your registration. b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act? Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is in affirmative. 5. Please indicate name & full address of your Banker(s) : 6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/ Deptt. of Government of India or by any State Govt.... (Signature with date) (Full name, designation & address of the Person duly authorized sign on behalf of the tenderer) For and on behalf of (Name, address and stamp of the tendering firm) Sec12.1

19 Section XIV: Manufacturer's Authorization FORM To, India Government Mint, Kolkata A Unit of Security Printing & Minting Corporation of India Limited (Wholly Owned by Govt. of India) Kolkata Dear Sirs, Ref.: Your Tender document No... dated... We... who are proven and reputable manufacturers of... (name and description of the goods offered in the tender) having factories at... here by authorize Messrs... (name and address of the agent) to submit a tender, process the same further and enter into a contract with you against your requirement as contained in the above referred tender enquiry documents for the above goods manufactured by us. We further confirm that no supplier or firm or individual other than Messrs... (name and address of the above agent) is authorized to submit a tender, process the same further and enter into a contract with you against your requirement as contained in the above referred tender enquiry documents for the above goods manufactured by us. We also hereby extend our full warranty, as applicable as per clause 16 of the General Conditions of Contract read with modification, if any, in the Special Conditions of Contract for the goods and services offered for supply by the above firm against this tender document. Yours faithfully, [Signature with date, name and designation] Note: This letter of authorization should be on the letter head of the manufacturing firm and should be signed by a person competent and having the power of attorney to legally bind the manufacturer. Sec14.1

20 Section XVI: Contract Form Contract No...dated... This is in continuation to this office' Notification of Award No... dated Name & address of the Supplier: SPMCIL's Tender document No... dated...and subsequent Amendment No... dated... (If any), issued by SPMCIL 3. Supplier's Tender No... dated...and subsequent communication(s) No... dated... (If any), exchanged between the supplier and SPMCIL in connection with this tender. 4. In addition to this Contract Form, the following documents etc, which are included in the documents mentioned under paragraphs 2 and 3 above, shall also be deemed to form and be read and construed as part of this contract: (i) General Conditions of Contract; (ii) Special Conditions of Contract; (iii) List of Requirements; (iv) Technical Specifications; (v) Quality Control Requirements; (vi) Tender Form furnished by the supplier; (vii) Price Schedule(s) furnished by the supplier in its tender; (viii) Manufacturers' Authorization Form (if applicable for this tender); (ix) SPMCIL's Notification of Award Note: The words and expressions used in this contract shall have the same meanings as are respectively assigned to them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated under clause 0 of Section - V - 'General Conditions of Contract' of SPMCIL's Tender document shall also apply to this contract. 5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below for ready reference: (i) Brief particulars of the goods and services which shall be supplied/provided by the supplier are as under: (ii) Delivery schedule (iii) Details of Performance Security (iv) Quality Control (a) Mode(s), stage(s) and place(s) of conducting inspections and tests. (b) Designation and address of SPMCIL's inspecting officer (v) Destination and dispatch instructions (vi) Consignee, including port consignee, if any (vii) Warranty clause (viii) Payment terms (ix) Paying authority... (Signature, name and address of SPMCIL's authorized official) For and on behalf of... Received and accepted this contract... (Signature, name and address of the supplier's executive duly authorized to sign on behalf of the supplier) For and on behalf of... (Name and address of the supplier)... (Seal of the supplier) Date: Place: Sec16.1

21 Section XVII: Letter of authority for attending a Bid opening The General Manger, India Government Mint, Kolkata. Subject: Authorization for attending bid opening on in the Tender of AMC FOR ELECTRICAL AT IGMK. Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of (Bidder) in order of preference given below. Order of Preference Name Specimen Signatures Alternate representative Signatures of bidder or Officer authorized to sign the bid Documents on behalf of the bidder. Note: 1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend. 2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not recovered. Sec17.1

22 Section XIX: Proforma of Bills for Payments (Refer to Clause 22.6 of GCC) Name and Address of the Firm... Bill No...Dated... Purchase order...no...dated... Name and address of the consignee... S.No Authority for Purchase Description of Stores No.or qty. Rate P. Rs. Price per Rs. P Amount 1. G.S.T. Amount and Rate 2. Freight (if applicable) 3. Packing and Forwarding charges (if applicable) 4. Others (Please specify) 5. PVC Amount (with calculation sheet enclosed) 6. (-) deduction/discount 7. Net amount payable (in words Rs.) 8. GSTIN No. 9. HSN/SAC Code 10. Shipping Address 11. Place of Supply 12. Billing Address Despatch detail RR No. other proof of despatch... Dated...(enclosed) Inspection Certificate No...Dated...(enclosed) Sec19.1

23 Income Tax Clearance Certificate No...Dated...(enclosed) Modvat Certificate No...(enclosed) Place and Date Received Rs...(Rupees)... I hereby certify that the payment being claimed is strictly in terms of the contract and all the obligations on the part of the supplier for claiming that payment has been fulfilled as required under the contract. Revenue stamp Signature and of Stamp Supplier Sec19.2

24 Mailing List (List of Vendors) S.No. Vendor Number Vendor name Vendor Address The Bidder, The Bidder, Sec19.3