TENDER DOCUMENT FOR PURCHASE OF: HIRING OF DATA ENTRY OPERATOR Tender Number: /ADMINSECTION, Dated:

Transcription

1 India Government Mint, Alipur, Kolkata Pin India Ph. No: , Fax No: CIN: U22213DL2006GOI Web: GSTIN : 19AAJCS6111J2Z4 Not Transferable Security Classification: TENDER DOCUMENT FOR PURCHASE OF: HIRING OF DATA ENTRY OPERATOR Tender Number: /ADMINSECTION, Dated: This Tender Document Contains Pages. Tender Document is sold to: The Bidder, INDIA ( ) Details of Contact person in SPMCIL regarding this tender: Name: Biplab Basak Designation: Assistant Manager (MM) Address: IGMK (India Government Mint, Kolkata) India T01.1

2 Section1: Notice Inviting Tender (NIT) /ADMINSECTION (SPMCIL's Tender SI No.) (Date) 1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services: Sch d. No. 1 Brief Description of Goods/services 1 HIRING OF DATA ENTRY OPERATOR HIRING OF DATA ENTRY OPERATOR FOR 12 PER Quantity (with unit) Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ Indigenization/ Disposal of Scrap/ Security Item etc.) Dates of sale of tender documents: Place of sale of tender documents Earnest Money (In Rupee) AU INR SEVENTY EIGHT THOUSAND ONLY AU Remarks TWO-BID National Competetive Bid From to during office hours. INDIA GOVT. MINT, KOLKATA Closing date and time for receipt of tenders :00:00 Place of receipt of tenders TENDER BOX, I.G.MINT, KOLKATA Time and date of opening of tenders :30:00 Place of opening of tenders INDIA GOVT. MINT, KOLKATA Nominated Person/ Designation to Receive Bulky Tenders (Clause of GIT) Biplab Basak Assistant Manager (MM) 2. Interested tenderers may obtain further information about this requirement from the above office selling the documents. They may also visit our website mentioned above for further details. 3. Tender documents may be purchased on payment of non-refundable fee of Rs.500/- (Rupees Five Hundred Only) per set in the form of Account Payee Demand Draft / Banker#s cheque / Pay order, drawn on a scheduled commercial bank in India, in favor of #India Government Mint, Kolkata ( A Unit of SPMCIL)# Payable at Kolkata. 4. EMD in the form of account payee Demand Draft/ Bankers Cheque /Fixed Deposit Receipt in favour of the #India Government Mint, Kolkata (A unit of SPMCIL)# is to be furnished along-with Technical Bid from any Scheduled Commercial Bank otherwise the tender will not be considered and will be liable to be rejected. 5. If requested, the tender documents will be mailed by registered post/speed post to the tenderers, for which extra expenditure per set will be Rs.100/-. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above. 6. Tenderer may also download the tender documents from our website and and submit its tender by utilizing the downloaded document, along with the required non-refundable fee as mentioned in Para 3 above. 7. Tenderers shall ensure that their tenders duly sealed and signed, complete in all respects, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. The General Manager, India Government Mint, Alipore, Kolkata, Pin # (INDIA) Sec01.1

3 8. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organization the tenders will be sold/received/opened on the next working day at the appointed time. 9. The Tender documents are not transferable. 10. No Conditional Tender shall be accepted. 11. Non submission of tender fees may lead to rejection of offer (Name Designation, Address telephone number etc of the officer signing the document) For and on behalf of... Sec01.2

4 Section II: General Instructions to Tenderers (GIT) Part 1: General Instructions Applicable to all type of Tenderers Please refer to our website for further details: Sec02.1

5 Section II: General Instructions to Tenderers (GIT) Part II: Additional General Instructions Applicable to Specific type of Tenderers Please refer to our website for further details: Sec02.2

6 Section III: Specific Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. (Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other clauses in SIT as deemed fit.) Sr No GIT Clause No. Topic 01 4 Eligible Goods and Services (Origin of Goods) SIT Provision All goods and services to be supplied and provided for the contract shall have the origin in India only Prebid Conference NA 03 9 Time Limit for receiving request for NA clarification of Tender Documents Tender Currency Supplier is requested to quote price within 2 Decimal place.quotation with price quote beyond 2 decimal place is ignored Applicability of Octroi and Local taxes NA Customs Duty NA Indian Agent NA Firm Price/ Variable Price Variable Price is not applicable. so firms are requested to quote Firm Price only Earnest Money Deposit In addition, for MSME firms, the tenderers who are currently registered and, also, will continue to remain registered during the tender validity period with District Industries, Centers or Khadi and village Industries board or Coir Board or NSIC ordirectorate of Handicrafts and Handlooms or any other body specified by Ministry of Micro, Small & Medium Industry under MSME are exempted from payment of earnest money. In case the tenderer falls in these categories, it should furnish certified copy of Earnest Money Deposit (Contd.) its valid registration details (with NSIC or any other body as stated above) Tender Validity The tender should be valid for a period of 120 days from the date of opening of tender Number of Copies of Tenders to be submitted A tenderer shall submit two copies of its tender marking them as #Original# and #Duplicate# Signing & Sealing of Tender Tender will consist of Two bid system (Techno-Commercial bid & Financial bid). Techno-commercial Bid and Price Bid are to be submitted in two separate double sealed envelopes on or before the due date of submission of tender. It may noted that the price is Sec03.1

7 Sr No GIT Clause No. Topic SIT Provision not to be quoted in the Techno-commercial Bid. It shall only be quoted in Price Bid. Non- adherence to these shall make tender liable for rejection. The envelopes containing bids Signing & Sealing of Tender (Contd.) shall be super scribed as #Techno- Commercial Bid# and #Price Bid# as the case may be for Hiring of Data Entry Operators. The sealed envelopes shall again be put in another sealed cover and should be super scribed as #Techno-Commercial Bid# and #Price Bid# due on up to 3.00 PM (IST). Late tender shall not be accepted. Tenderers shall submit their offers only on prescribed form. Tenders shall be submitted in parts as below : Signing & Sealing of Tender (Contd.) Part # I : Techno-commercial Bid Signing & Sealing of Tender (Contd.) (i) Containing un priced tender consisting of experience, past performance, capacity/ capability related data, financial standing data, declaration etc. as specified under Section IX in this tender document. (ii) EMD (iii) Tender document fee.(iv) Tender Form (unpriced) (v) Questionnaire (vi) Manufacturer's authorization letter if the bidder is not Manufacturer. (vii) The tenderer shall submit detailed technical offer as per Signing & Sealing of Tender (Contd.) technical specifications given in Section VII and list of requirement given in Section VI of this tender document. (viii) The tenderer has to submit acceptance of all section of the tender document (GIT, SIT, GCC & SCC), quality control requirement, etc.part # II : Price Bid The tenderer shall quote price strictly as per the proforma given in Section XI of this tender document E-Tendering NA Taxes & Duties If the tenderer fails to include taxes in the terder, no claim thereof will be considered by the purchaser afterwards. Income Tax, TDS shall be borne by the tenderer Additional Factors for Evaluation of Offers MSME/NSIC registered firms are exempted from paying the cost of Tender document Additional Factors for Evaluation of Offers (contd.) As per the Policy circular no. 1(2)(1)/2016-MA dated 10th March 2016 of Ministry of Micro, Small & Medium Enterprises has been issued pertaining to relaxation of norms for Startups and Micro & Small Enterprises in Public Procurement on Prior ExperiencePrior Turnover criteria. In exercise of Para 16 of Public Procurement Policy for Micro and Small Enterprises Order 2012, it is clarified Sec03.2

8 Sr No GIT Clause No. Topic Additional Factors for Evaluation of Offers (contd.) Parallel Contracts NA , 51.2 PQB Tenders NA SIT Provision that all Central Ministries/ Departments/ Central Public Sector Undertakings may relax condition of prior turnover and prior experience with respect to Micro and Small Enterprises in all public procurements subject to meeting of quality and technical specifications. Hence, the condition of Prior Turnover and prior experience with respect to Micro and Small Enterprises isrelaxed for this tender accordingly. Sec03.3

9 Section IV: General Conditions of Contract (GCC) Please refer to our website for further details: Sec04.1

10 Section V: Special Conditions of Contract (SCC) The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. (Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other clauses in SCC as deemed fit) Sl.No. GCC Clause No. Topic SCC Provision 01 5 Country of Origin All goods and services to be supplied and provided for the contract shall have the origin in India only Packing NA Delivery Schedule The job work should be started within 15 days from the date of issue of Mint Job order along with all required credentials and antecedents mentioned in Point No. 3 & 6 of Special Terms and Conditions of Section VI: List of Requirement Transportation NA Shipping Arrangement NA Insurance NA Spare Parts NA Incidental Services NA Distribution & Dispatch NA Option Clause The purchaser reserves the right to extend the contract period by 25% of total contract period i.e, four months at any time, on same terms and condition till final date of the contract, by giving reasonable notice even though the contract period orderedinitially has been completed in full before the last date of the contract Terms of payments 1. Payment will be released within 30 days after full receipt, acceptance, approval of concerned authority based on their actual working days & subject to submission of all required documents by the supplier such as : a) Attendance list with daily in andout times of each Data Entry Operator b) Submission of Bills in triplicate along with advance money receipts. c) Submission of EPF & ESI Sec05.1

11 Sl.No. GCC Clause No. Topic SCC Provision payment document by the supplier in respect of deployed outsourcing personnel. d) Payment to Data Entry Operator shall Terms of Payments (Contd.) be made through e-payment only. The documentary proof of the same has to be submitted. 2. The vendor should provide their id with their bill, for intimation of payment. 3. No extra pay and allowance and other facilities etc. will be provided by IGMKOLKATA to the contractor/manpower supplier firm in any circumstances. 4. Payment will be made by e-payment only & for the purpose of e- payment kindly ensures to submit the following information of your Bank details along with Quotation: I. Applicant Terms of Payments (Contd.) (Remitter) Details: Account Title, Debit Account No., Account Type: Current /Saving / Cash Credit etc., II. Beneficiary Details: Beneficiary Name, Credit Account No., Centre (Location), Name of Bank along with Address & Branch Code. III. Account Type:IFSC Code, MICR Code, I.D. and Mobile Number of the beneficiary. 5. All the documents would be sent to The General manager, India Government Mint, Kolkata. 6. For the transaction through RTGS, the firm may submit the A/c No. MICR code & name of Terms of Payments (Contd.) Bank, Branch name, IFSC code, Account type etc. 7. Payment to all Data Entry Operators has to be made by contractor on monthly basis as per rule. Such payment must be made through Bank Account to all deployed employees and the same has to be certified bydesignated IGMK official on monthly basis before 7th of following month LD In case of the absentism beyond 10% on monthly basis, the penalty shall be charged Rs. 500/- (Rupees Five Hundred) per man-day for the shortage man-days. In addition to deduction of daily wages for such absent. Sec05.2

12 Schedule No. Breif Description of goods and services (Related Specifications etc.are in Section-VII) Section VI: List of Requirements Accounting Unit Quantity Amount of Earnest Money Remarks 1 HIRING OF DATA ENTRY OPERATOR AU INR SEVENTY EIGHT THOUSAND ONLY 0.00 N.B The Service commission claimed by the bidder should not be less than the TDS amount as per rule which is to be deducted from monthly bill, otherwise their offer will be rejected. The firm has to have registered/ branch office in Kolkata for smooth operation of the Service. ** Hiring of Data Entry Operator on contract basis for 01 Year. Job Description:- 1. To provide the Data entry operator at the India Govt. Mint, Alipore, Kolkata 2. The duty hours of the Data entry Operator at the India Govt. Mint, Alipore, shall be between 9.00 AM to 6.00 PM. (including 1 hour lunch). 3. The working days shall be six days per week. 4. The agency shall undertake full responsibility for the performance of its staff. SPECIAL TERMS AND CONDITIONS: 1. That the Agency shall deploy suitable personnel at all relevant time for rendering services and shall further maintain a list of the reserves to provide the replacement and supplement the strength. The Agency shall furnish such list to Administration department (IGM KOLKATA) and/or any other officer authorized by IGM KOLKATA every month. 2. That the Agency shall be responsible to provide immediate replacement for any Data entry operator, who is not available on duty at the place of posting for any emergency and pressing reasons. 3. Before placing any candidate at IGMK, the candidate has to appear with necessary documents to support qualification & experience to authorised official of IGMK and upon he/she being found suitable, will be allowed to work. The IGM KOLKATA Authorities shall have the right to replace any staff of the agency by any other suitable person in case the staff is not discharging its services properly. The decision by Administration department (IGM KOLKATA ) and/or any other officer authorized by IGM KOLKATA shall be final and the Agency shall comply with the same at the earliest. 4. That the Agency staff shall carry out such other legitimate duties as are entrusted to them from time to time. 5. That the Agency shall not engage any sub-contractor or transfer the contract to any other person. 6. The clearance of the local police with regards the antecedents of the persons deployed by it will be obtained by the agency before deployment of the personnel. 7. The names of the workers appointed/employed by the agency shall be made known to the Authorities with their Identity card/employment number, before commencing deployment. The frequent changes in the manpower deployed will not be allowed, the changes will be allowed only with the prior specific approval of Administration department (IGM KOLKATA) and/or any other officer authorized by IGM KOLKATA. 8. The rates quoted as per the format: Price Schedule of the Tender Document shall be for the entire period of the contract. Any amendment thereto shall be at the sole option of Administration department (IGM KOLKATA) and/or any other officer authorized by IGM KOLKATA. The said rate shall be quoted keeping in mind that the statutory compliance of all labour laws/regulations by bidder. Sec06.1

13 9. The Agency shall make the assured payment to their data entry operator /office boy as quoted in financial bid, In the premises of IGM, KOLKATA and in the presence of authorized representatives of the IGM KOLKATA/through bank transfer and the necessary certificates in this regard will be submitted by the Agency every month to IGM KOLKATA. 10. The Agency shall claim their commission in the form of Service Charges for providing services at a rate quoted by it in the tender document. 11. In case of any loss/theft of IGM KOLKATA property, Administration or any officer authorized by him will consider the circumstances leading to the loss/theft and if the responsibility is fixed upon the agency by the above mentioned officer, the agency will make good the loss within a specified period or else deduction of the cost will be made from the following month's bill. 12. The tenderer are advised to read the terms and conditions of the tender as indicated in this form and satisfy themselves about their fulfilling these conditions as also meeting with the requirements of documents and other issues as mentioned in the Tender form before submitting the tender. The offer of the tenderer who do not fulfill the conditions/requirements as per the tender form and/or do not enclose the documents required or submit the documents which are fabricated/ incomplete in any respect and/ or furnish incorrect information shall not be considered. In this regard, decision of the Administration department (IGM KOLKATA ) or any other Officer appointed in this regard shall be final and binding on all concerned. 13. The contract can be terminated by the IGM KOLKATA by giving a month#s notice. The contractor/agency can terminate the contract by giving one month#s notice. 14. In case the contractor/agency leaves the job before completion of the period of contract, IGM KOLKATA shall be entitled to forfeit the security money deposited by the contractor/agency for the execution of this contract. The same shall be over and above the liquidated damages suffered on such account by IGM KOLKATA, if any. 15. In case, of any loss or theft, it shall be made good by the agency and failure on the part of the contractor/agency part to do so within a period of 30 days, the loss shall be made good by the encashment of Bank Guarantee, and if the amount of loss or damage exceed the amount of Bank Guarantee then the remaining amount shall be recovered from amount standing due and payable to the contractor/agency. 16. It shall be the responsibility of the Contractor/agency to comply with all labour laws/regulations applicable with respect of its staff working under the arrangement as is envisaged under the Tender. The Contractor /agency shall further undertake to indemnify IGM KOLKATA of any liability incurred by it on account of non-adherence to labour laws/regulations by it. 17. Any controversy or disputes arising out of this contract shall be referred to the sole arbitrator for adjudication of dispute to be appointed by Administration department (IGM KOLKATA) and/or any other officer authorized by IGM KOLKATA on an application made to it within 30 days of the arising of the dispute. The entertainability of an application made after the period of thirty days shall be at the discretion of Administration department (IGM KOLKATA) and/or any other officer authorized by IGM KOLKATA.The Arbitration and Conciliation Act,1996 shall apply and the venue of the arbitration shall be New Delhi.The cost of arbitration shall be shared equally by both the parties. 18. Any individual/firm/company/registered society/registered co-operative society presently engaged by this institution and whose performance has not been found satisfactory shall not be eligible for offering tenders even if the individual firm/ company/registered society/ registered co-operative society subsequently changes the character/style/ nomenclature/composition of the tenderer and such tender shall be rejected out rightly. 19. A party who is liable to be disqualified or ineligible to participate in the tender according to the aforesaid conditions, shall not be entitled to offer the tender in the name of its associate concern/subsidiaries/principals/ and the administration dept. or authorized officer on his behalf may declare the tenderer disqualified on this ground, if he is of the opinion that the said tenderer is in collision with/for the benefit of any other party who has been disqualified to participate in the tender on its own. 20. The tenderer shall disclose in writing all relevant facts as to ownership of the agency and constitution of the business. If it is a proprietary concern, the name of the proprietor, if it is a firm, the names of all the partners and attested copy of partnership deed; and if it is a company, the names of all the Directors, shall be disclosed. Further, if the said proprietor/any of the partners/any of the Directors has/have substantial interest in any other agency, the said fact and the nature of the said interest shall also be disclosed. If the concerned agency has any associated concern/ subsidiary/ principal/holding company/holding firm, the same shall be disclosed with full particulars. Sec06.2

14 21. The IGM KOLKATA, reserves the right to accept or reject any or all tenders without assigning any reason and will not be bound to accept lowest tender. 22. The terms and conditions contained herein shall form part of and shall take as if they were included in the contract agreement to be entered in to between IGM KOLKATA with the contractors. 23. The Data Entry Operator#s should have computer skill and minimum educational qualification is Graduate. 24. The agency has to pay the minimum wages to their employee as per notification issued by the office of CLC, New Delhi for Central Government. 25. For any changes in minimum wage by central government issued by Office of CLC(C), New Delhi or subsequent revision of EPF, ESI etc will be accordingly amended/paid. However, no change in admin/service charge will be permissible. 26. In case of the absentism beyond 10% on monthly basis, the penalty shall be charged Rs. 500/-(Rupees Five Hundred) per man-day for the shortage man-days in addition to deduction of daily wages for such absent. 27. If minimum wages/epf/esi/ statutory taxes are not quoted as required to be, the offer is liable to be rejected. 28. All personnel deployed must wear a sky-blue Jacket/Shirt with firm#s identity mark on it. Note: If any of the terms & conditions mentioned above is not found fulfilled during the work contract, the IGM KOLKATA reserves the right to discontinue the contract without assigning any reasons thereof by providing a hearing to the contractor, if he wants so. Sec06.3

15 Section VII: Technical Specifications #1. Statement showing the required qualification and experience of the post : (i) Name of the post : Data Entry Operator (ii) Age: below 40 Yrs (iii) No. of persons: 12 Nos. (iv)educational qualification: Graduate with certification in computer like MS Office, Internet, etc. from any recognised institute with working experience. 2. Minimum qualification criteria of the bidder : a) EPF A/C No. b. The firm should have a registered/branch office in Kolkata. c) ESI Reg. No.. d) GST Registration No. e) Permanent A/C No. f) Registered Office Address with Telephone No. f) Experience of deployed DEO : Minimum one year working experience in the relevant field for providing service in Central Government/State Government/ Government PSU/Central Govt. Autonomous Body in past 5 years. g) Firm will self-certify each page of the tender document in token of its understanding acceptance. Sec07.1

16 Section VIII: Quality Control Requirements Service Delivered not in conformity with scope of service will be treated as service not delivered at all. Service shall be delivered by the service provider in accordance with the terms and conditions specified in the contract failing which expenses may be levied on supplier. Sec08.1

17 Section IX: Qualification/Eligibility Criteria The bidder should meet the following qualification criteria: 1. Experience & Past Performance:- Bidder/ Firm should have experience in performing at least one similar nature of service of supplying at least four Data Entry Operators in any one year during last five years ending , in any Central Government/ State Government/ Government PSU/Central Govt. Autonomous Body. 2. Capability: Bidder/ Firm should have an annual capacity to perform similar type of job work of supplying at least four Data Entry Operators. 3. Financial Standing :- i. Average Annual Turnover of the Bidder firm during last three years ending should be more than Lakh. ii. Bidder Firm should not have suffered any financial loss for more than one year during the last three years ending iii. The net worth of the firm should not have eroded by more than 30% in the last three Years ending The Policy circular no. 1(2)(1)/2016-MA dated 10th March 2016 of Ministry of Micro, Small & Medium Enterprises has been issued pertaining to relaxation of norms for Startups and Micro & Small Enterprises in Public Procurement on Prior Experience- Prior Turnover criteria. In exercise of Para 16 of Public Procurement Policy for Micro and Small Enterprises Order 2012, it is clarified that all Central Ministries/ Departments/ Central Public Sector Undertakings may relax condition of prior turnover and prior experience with respect to Micro and Small Enterprises in all public procurements subject to meeting of quality and technical specifications. Hence, the condition of Prior Turnover and prior experience with respect to Micro and Small Enterprises is relaxed for this tender accordingly. Note: 1. All experience, past performance and capacity/capability related/ data should be certified by the authorized signatory of the bidder firm. The credentials regarding experience and past performance to the extent required as per eligibility criteria submitted by bidder should be verified from the parties for whom work has been done. 2. All financial standing data should be certified by certified accountant's e.g. Chartered Accounts (CA) in India and Certified Public Accountant/Chartered Accountants of other countries. 3. Bidder to furnish stipulated documents in support of fulfillment of qualifying criteria. Non-submission or incomplete submission of documents may lead to rejection of offer. Sec09.1

18 To, India Government Mint, Kolkata A Unit of Security Printing & Minting Corporation of India Limited (Wholly Owned by Govt. of India) Kolkata Section X: Tender Form Date: Ref: Your Tender document No /ADMINSECTION dated We, the undersigned have examined the above mentioned tender enquiry document, including amendment No..., dated... (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver... (Description of goods and services) in conformity with your above referred document for the sum of (total tender amount in figures and words), as shown in the price schedule(s), attached herewith and made part of this tender. If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, in accordance with the delivery schedule specified in the List of Requirements. We further confirm that, if our tender is accepted, we shall provide you with a performance security of required amount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V - 'Special Conditions of Contract', for due performance of the contract. We agree to keep our tender valid for acceptance for a period up to..., as required in the GIT clause 19, read with modification, if any in Section-III - 'Special Instructions to Tenderers' or for subsequently extended period, if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formal contract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitute a binding contract between us. We further understand that you are not bound to accept the lowest or any tender you may receive against your above-referred tender enquiry.... (Signature with date)... (Name and designation) Duly authorized to sign tender for and on behalf of Sec10.1

19 Hiring of Data Entry Operators. Section XI: Price Schedule A. No. of Persons : B. Minimum Wages (Basic+VDA) per person per day (Rs.) : C. Minimum Wages (Rs./Person)/month(26 days) (Rs.) : D. EPF@ 13.36% of Min. Wages (Rs.) : E. ESI@4.75% of Min. Wage (Rs.) : F. Bonus@8.33% of Minimum Wages of the amount prescribed under the Bonus Act as the case applicable (Rs.) : G. Other Cost (if any) (Rs.) : H. Service Charges (Rs./person/month) (Rs.) : I. Total Cost per person/month (Rs.) I=(C+D+E+F+G+H): J. Total Cost per month for required no. of persons (Rs.)J=I*A : K. No. of Months : L. Overall Cost for required persons for required months L=J*K : GST : Grand Total : N.B. i. No price to be indicated in the format which is to be enclosed along with PQB (part I), Techno-commercial Tender (part II). However, price bid (part III) which contains prices should be in this proforma only and to be enclosed in a sealed cover separately. The sealed Price-Bid duly super scribed as Price Bid (Part III) should be enclosed to the Techno-commercial bid of the Tender. ii. The agency shall claim their commission in the form of service charges for providing services at a rate quoted by it in the price tender document and contract. No tender shall be accept with zero Service charges. iii. The Service Commission claimed by the bidder should not be less than the TDS amount which is to be deducted from monthly bill. otherwise their offer will be rejected. iv. Firm to quote price considering 26 days/month for comparison purpose. However, payment will be made as per the actual deployment based on requirement described under section VI: List of Requirements. v. Amount of Bonus shall only be paid at end of the year on proof of payment documents by the Bidder. Vi. The firm has to quote the minimum wages as per CLC Rule prevailing on the date/period of tendering. Non adherence of quoting such minimum wages as p0er CLC rate cited above shall consider their offer invalid.... Signature of the tenderer with designation with seal Sec11.1

20 Section XII: Questionnaire The tenderer should furnish specific answers to all the questions / issues mentioned below. In case a question / issue does not apply to a tenderer, the same should be answered with the remark "not applicable". Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof / evidence to substantiate the corresponding statement. In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, its tender will be liable to be ignored. 1. Brief description and of goods and services offered: 2. Offer is valid for acceptance up to Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India: Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above authority. 4. Status : a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and / or the National Small Industries Corporation (NSIC), New Delhi, and / or the present SPMCIL and / or the Directorate of Industries of the concerned State Government for the goods quoted? If so, indicate the date up to which you are registered and whether there is any monetary limit imposed on your registration. b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act? Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is in affirmative. 5. Please indicate name & full address of your Banker(s) : 6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/ Deptt. of Government of India or by any State Govt.... (Signature with date) (Full name, designation & address of the Person duly authorized sign on behalf of the tenderer) For and on behalf of (Name, address and stamp of the tendering firm) Sec12.1

21 Section XIII: Bank Guarantee FORM for EMD Whereas... (here in after called the "Tenderer") has submitted its quotation dated...for the supply of...(herein after called the "tender") Against SPMCIL's tender enquiry No... Know all persons by these present that we...of... (here in after called the "Bank") having our registered office at... are bound unto...(here in after called the "SPMCIL") in the sum of... for which payment will and truly to be made to the said SPMCIL, the Bank binds itself, its successors and assigns by these presents. Sealed with the Common Seal of the said Bank this... day of The conditions of this obligation are :- (1) If the Tenderer withdraws or amends, impairs or derogates from the tender in any respect within the period of validity of this tender. (2) If the Tenderer having been notified of the acceptance of his tender by SPMCIL during the period of its validity:- a) fails or refuses to furnish the performance security for the due performance of the contract. b) fails or refuses to accept/ execute the contract. We undertake to pay SPMCIL up to the above amount upon receipt of its first written demand, without SPMCIL having to substantiate its demand, provided that in its demand SPMCIL will note that the amount claimed by it is due to it owing to the occurrence of one or both the two conditions, specifying the occurred condition(s). This guarantee will remain in force for a period of forty five days after the period of tender validity and any demand in respect thereof should reach the Bank not later than the above date.... (Signature of the authorized officer of the Bank) Name and designation of the officer... Seal, name & address of the Bank and address of the Branch Sec13.1

22 Section XV: Bank Guarantee Form for Performance Security...[insert: Bank's Name, and Address of issuing Branch or Office] Beneficiary:... [insert: Name and Address of SPMCIL] Date:... PERFORMANCE GUARANTEE No.:... WHEREAS... (name and address of the supplier) (hereinafter called "the supplier") has undertaken, in pursuance of contract no... dated...to supply (description of goods and services) (herein after called "the contract"). AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract; AND WHEREAS we have agreed to give the supplier such a bank guarantee; NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of... (amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the contract to be performed thereunder or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification. We undertake to pay SPCMIL up to the above amount upon receipt of its first written demand, without SPMCIL having to substantiate its demand. This guarantee will remain in force for a period of forty five days after the currency of this contract and any demand inrespect thereof should reach the bank note later than the above date.... (Signature with date of the authorized officer of the Bank) Name and designation of the officer... Seal, name & address of the Bank and address of the Branch... Name and designation of the officer Seal name& address of the Bank and address of the Branch Sec15.1

23 Section XVI: Contract Form Contract No...dated... This is in continuation to this office' Notification of Award No... dated Name & address of the Supplier: SPMCIL's Tender document No... dated...and subsequent Amendment No... dated... (If any), issued by SPMCIL 3. Supplier's Tender No... dated...and subsequent communication(s) No... dated... (If any), exchanged between the supplier and SPMCIL in connection with this tender. 4. In addition to this Contract Form, the following documents etc, which are included in the documents mentioned under paragraphs 2 and 3 above, shall also be deemed to form and be read and construed as part of this contract: (i) General Conditions of Contract; (ii) Special Conditions of Contract; (iii) List of Requirements; (iv) Technical Specifications; (v) Quality Control Requirements; (vi) Tender Form furnished by the supplier; (vii) Price Schedule(s) furnished by the supplier in its tender; (viii) Manufacturers' Authorization Form (if applicable for this tender); (ix) SPMCIL's Notification of Award Note: The words and expressions used in this contract shall have the same meanings as are respectively assigned to them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated under clause 0 of Section - V - 'General Conditions of Contract' of SPMCIL's Tender document shall also apply to this contract. 5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below for ready reference: (i) Brief particulars of the goods and services which shall be supplied/provided by the supplier are as under: (ii) Delivery schedule (iii) Details of Performance Security (iv) Quality Control (a) Mode(s), stage(s) and place(s) of conducting inspections and tests. (b) Designation and address of SPMCIL's inspecting officer (v) Destination and dispatch instructions (vi) Consignee, including port consignee, if any (vii) Warranty clause (viii) Payment terms (ix) Paying authority... (Signature, name and address of SPMCIL's authorized official) For and on behalf of... Received and accepted this contract... (Signature, name and address of the supplier's executive duly authorized to sign on behalf of the supplier) For and on behalf of... (Name and address of the supplier)... (Seal of the supplier) Date: Place: Sec16.1

24 Section XVII: Letter of authority for attending a Bid opening The General Manger, India Government Mint, Kolkata. Subject: Authorization for attending bid opening on in the Tender of HIRING OF DATA ENTRY OPERATOR. Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of (Bidder) in order of preference given below. Order of Preference Name Specimen Signatures Alternate representative Signatures of bidder or Officer authorized to sign the bid Documents on behalf of the bidder. Note: 1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend. 2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not recovered. Sec17.1

25 Section XIX: Proforma of Bills for Payments (Refer to Clause 22.6 of GCC) Name and Address of the Firm... Bill No...Dated... Purchase order...no...dated... Name and address of the consignee... S.No Authority for Purchase Description of Stores No.or qty. Rate P. Rs. Price per Rs. P Amount TOTAL 1. C.S.T./Sales Tax Amount 2. Freight (if applicable) 3. Excise Duty (if applicable) 4. Packing and Forwarding charges (if applicable) 5. Others (Please specify) 6. PVC Amount (with calculation sheet enclosed) 7. (-) deduction/discount 8. Net amount payable (in words Rs.) Despatch detail RR No. other proof of despatch... Dated...(enclosed) Inspection Certificate No...Dated...(enclosed) Income Tax Clearance Certificate No...Dated...(enclosed) Modvat Certificate No...(enclosed) Excise Duty Gate pass...(enclosed) Sec19.1

26 Place and Date Received Rs...(Rupees)... I hereby certify that the payment being claimed is strictly in terms of the contract and all the obligations on the part of the supplier for claiming that payment has been fulfilled as required under the contract. Revenue stamp Signature and of Stamp Supplier Sec19.2